FISHHAWK COMMUNITY DEVELOPMENT DISTRICT III

Transcription

DISTRICT OFFICE · 3434 COLWELL AVENUE · SUITE 200 · TAMPA, FLORIDA 33614
FISHHAWK
COMMUNITY DEVELOPMENT DISTRICT III
BOARD OF SUPERVISORS’ MEETING
FEBRUARY 4, 2015
FISHHAWK
AGENDA
FEBRUARY 4, 2015 at 7:00 p.m.
Fishhawk Ranch Tennis Club
15921 Courtside View Drive
Lithia, FL 33547
Board of Supervisors
John Wren
Tom Panaseny
Lynda McMorrow
James Conn
Brian Cranmer
Chairman
Vice-Chairman
Assistant Secretary
Assistant Secretary
Assistant Secretary
District Manager
Matthew Huber
Rizzetta & Company, Inc.
District Counsel
Biff Craine
Petitt Worrell Craine Wolfe LLC
District Engineer
Tim Plate
Heidt Design, LLC
All Cellular phones and pagers must be turned off during the meeting.
The District Agenda is comprised of five different sections:
The meeting will begin promptly at 7:00 p.m. with the first section which is called Audience Comments. The Audience
Comment portion of the agenda is where individuals may comment on matters that concern the District. Each individual is
limited to three (3) minutes for such comment. The Board of Supervisors or Staff is not obligated to provide a response
until sufficient time for research or action is warranted. IF THE COMMENT CONCERNS A MAINTENANCE
RELATED ITEM, THE ITEM WILL NEED TO BE ADDRESSED BY THE DISTRICT MANAGER OUTSIDE THE
CONTEXT OF THIS MEETING. The second section is called Staff Reports. This section allows the District Manager,
Engineer, and Attorney to update the Board of Supervisors on any pending issues that are being researched for Board
action. The third section is Business Administration. The Business Administration section contains items that require the
review and approval of the District Board of Supervisors as a normal course of business. The fourth section is called
Business Items. The business items section contains items for approval by the District Board of Supervisors that may
require discussion, motion and votes on an item-by-item basis. Occasionally, certain items for decision within this section
are required by Florida Statute to be held as a Public Hearing. During the Public Hearing portion of the agenda item, each
member of the public will be permitted to provide one comment on the issue, prior to the Board of Supervisors’
discussion, motion and vote. Agendas can be reviewed by contacting the Manager’s office at (813) 933-5571 at least seven
days in advance of the scheduled meeting. Requests to place items on the agenda must be submitted in writing with an
explanation to the District Manager at least fourteen (14) days prior to the date of the meeting. The final section is called
Supervisor Requests. This is the section in which the Supervisors may request Staff to prepare certain items in an effort
to meet residential needs.
Public workshops sessions may be advertised and held in an effort to provide informational services. These sessions allow
staff or consultants to discuss a policy or business matter in a more informal manner and allow for lengthy presentations
prior to scheduling the item for approval. Typically no motions or votes are made during these sessions.
Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate
in this meeting is asked to advise the District Office at (813) 933-5571, at least 48 hours before the meeting. If you are
hearing or speech impaired, please contact the Florida Relay Service at 1 (800) 955-8770, who can aid you in contacting
the District Office.
Any person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is
advised that this same person will need a record of the proceedings and that accordingly, the person may need to ensure
that a verbatim record of the proceedings is made, including the testimony and evidence upon which the appeal is to be
based.
DISTRICT OFFICE • 3434 COLWELL AVENUE • SUITE 200 • TAMPA, FL 33614
February 3, 2015
Board of Supervisors
Fishhawk Community
Development District III
REVISED AGENDA
Dear Board Members:
The regular meeting of the Board of Supervisors of the Fishhawk Community
Development District III will be held on Wednesday, February 4, 2015 at 7:00 p.m. at the
Fishhawk Ranch Tennis Club, located at 15921 Courtside View Drive, Lithia, Florida 33547.
The following is the revised agenda for this meeting.
1.
2.
3.
4.
5.
CALL TO ORDER/ROLL CALL
AUDIENCE COMMENTS
STAFF REPORTS
A.
District Counsel
B.
District Engineer
C.
Community Director
1. Operations Report ....................................................... Tab 1
D.
Tennis Club Manager
1. Operations Report ....................................................... Tab 2
E.
District Manager
CONSENT AGENDA ITEMS/BUSINESS ADMINISTRATION
A.
Consideration of the Minutes of the Board of Supervisors’
Regular Meeting held on January 13, 2015 ................................. Tab 3
B.
Landowner Committee Meeting held on January 13, 2015 ......... Tab 4
C.
Consideration of Operation and Maintenance
Expenditures for December 2014 ................................................ Tab 5
D.
Consideration of Operation and Maintenance
Expenditures for Tennis Club December 2014 ............................ Tab 6
E.
Ratification of Change Orders for Construction
Executed by the Chairman per Resolution 2010-09 .................... Tab 7
BUSINESS ITEMS
A.
Dog Park Incident ........................................................................ Tab 8
B.
Consideration of Swimming Lessons .......................................... Tab 9
C.
Presentation of Monthly Field Operations Report ....................... Tab 10
D.
Update of Joint Chairman Meeting Regarding Cost Sharing
E.
Consideration of Rizzetta Website Agreement ............................ Tab 11
Fishhawk Community Development District III
February 3, 2015
Page Two
6.
7.
SUPERVISOR REQUESTS
ADJOURNMENT
We look forward to seeing you at the meeting. In the meantime, if you have any
questions, please do not hesitate to call us at (813) 933-5571.
Sincerely,
Matthew Huber
Matthew Huber
District Manager
Tab 1
Operations Report
January 2015
Operations and Maintenance:
Osprey Club:
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Front exterior building lights repaired.
Repaired all loose windscreens at tennis courts.
Repaired faulty access button on rear gate to pool.
Cleaned out and organized rear closet near pool gate.
Resolved all fire marshal issues at cabana building.
Replaced broken ballast with new ballast in women's restroom.
Fixed dividing nets between tennis courts.
Reprogrammed gym TV remote controls numerous times.
Aquatic Club:
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•
Fixed battery for rear pool chair lift.
Fixed two wooden umbrellas.
Inspected and reported damaged TECO lights due to Valleycrest.
Replaced broken can't slam gate assist.
Fixed connection for number four security camera.
Park Square:
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•
Met with subcontractor to install new speakers and fix stereo.
Replaced missing lock at entrance to bathrooms.
Fixed several bollards and ordered new cages and lenses which were unrepairable.
Called subcontractor to fix two broken locks, one at bathrooms and other at outdoor
living area.
Starling Club:
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Replaced front brakes on Starling Clubs Gem cart.
Replaced faulty motion sensors in all bathrooms.
Installed and relocated more signs around pool area.
Fixed various gate issues at pools.
Removed debris from beneath footbridge from Starling to the Preserve.
Fixed various issues in the Game Room.
Adjusted the water level of the vase/feature fountain in front of clubhouse.
Adjusted water pressure on the kiddie pool water feature.
Repaired screens at Game Room area.
Hawk Park:
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Removed all old kitchen cabinets and appliances and replaced with new.
Remove all debris from an illegal dumping near the clubhouse.
Repaired all loose wind screens at tennis courts and hockey rink.
Fixed large gate at entrance to basketball courts.
Fixed hole in surface of hockey rink court.
Repaired broken hinges on main gate to tennis courts.
Called subcontractor to clear blockage in waste line in both bathrooms.
Skate Park:
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Closed main skate ramp due to safety hazards.
Scheduled inspection and estimates from subcontractors to fix as needed.
Repaired one broken trash can. Garbage cans were thrown into woods numerous times.
Ibis Park:
•
Fixed one vandalized garbage can.
Roads:
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Remove debris from illegal dumping near Martin Meadow, Aquatic Club and Hawk Park.
Trails:
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Removed several small trees blocking pathway.
Called subcontractor and removed a large nest of yellowjackets on trail near Avocet.
Removed dog pot station from pond on the Ternwood trail.
Reported several hog damage areas along all trails in CDD I, II, and III.
Garbage Cans / Dog Pots:
•
Several garbage cans vandalized again on Osprey Ridge Drive. Fixed and reinstalled.
Signs:
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•
Painted all posts for new signs to be installed.
Cut and painted wood backer boards for all new signs to be installed.
Playgrounds:
•
Vandalism and broken glass cleaned and fixed in Bridge Park.
Bridges:
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Fixed handicapped rail at Bridge Park Pier.
Repaired railing at Heron Glen Bridge.
All bridges periodically monitored and cleared of debris.
Graffiti:
•
Removed all graffiti at the bridges near the church, Egret Landing, Aquatic Club, Heon
Glen main entrance monument, skate park, trail behind Kestrel Ridge and Ibis Park.
Bleach:
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•
Bleached Fishhawk Ridge entrance and monuments along Fishhawk Boulevard.
Bleached Ternwood entrance, Sandhill entrance, monuments, sidewalks and the Osprey
clubhouse.
Timers:
•
Teal Rise, Heron Glen and Jaeger Glen landscape lighting timers adjusted.
Landscape Lighting:
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•
Inspected and fixed all landscape lights at the front entrance to FishHawk Ridge
Townhomes.
Inspected and fixed timer issue for landscape lighting at entrance to Starling.
Inspected and fixed all landscape lighting at both entrances to Hawk Park.
Repaired all lighting at entrance to Avocet and ordered one new glass enclosure to
replace broken glass enclosure.
Repaired landscape lighting at main Heron Glen entrance.
Repaired landscape lighting at Ibis Park.
Other:
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•
Removed Christmas lights and decorations from all facilities and outdoor areas.
Replaced all old chairlift battery locks with new locks and keys at all facilities.
Brought in one gem cart to Xtreme Powersports for service due to battery issues.
Removed illegally dumped Christmas trees from various areas around FishHawk.
Inspected and reported water feature at Osprey guard shack, not working.
Ongoing Daily Maintenance:
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•
•
•
•
•
•
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•
•
•
•
•
•
•
•
Working on various SWFWMD certifications.
Empty neighborhood trash cans (including Kinglet Ridge).
Pick up road and CDD property trash.
Replenish dog station bags (including Kinglet Ridge).
Maintain clean appearance at all ponds.
Blow off all Osprey Club walkways, tennis courts, basketball court, and pool decks.
Open all pool entrances umbrellas and installing batteries for all handicapped chairlifts.
Order and purchase Palm Supply orders for all facilities.
Open slide area at Aquatic Club.
Replace dead lightbulbs inside all facilities.
Inspect and if possible fix any gym equipment in need of repair and report if unfixable.
Replenish gym wipes and paper towels as needed.
Inspect all wooden footbridges monthly for issues clearing all debris as needed.
Tag and report any irrigation issues to Valley Crest.
Periodically rake mulch back under swings and playgrounds.
Set up and breakdown for all CDD I, II and III meetings and HOA meetings as necessary.
Set up and breakdown for all activities at the Osprey Club.
Setup and break down all community events signs/banners.
Spray round-up on sidewalk weeds.
Monitor, inspect and fix all manageable electric cart issues before calling for service.
Monitor and replenish water bottle stations at all facilities weekly.
Resident Services Office Report:
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•
•
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•
Issued a total of 76 amenity access cards.
Processed 31 new lease applications and 21 lease renewals.
Processed 9 change of addresses within FHR.
Handled $3622 in cash and check transactions (some of which were HOA transactions).
New contracts: 25
Events: 89
Calculated the Vendor cost/revenue sheet for 2014.
Wrote an article for the Talon about the Hawk Park Clubhouse renovations.
Aquatic Club Coordinator Report:
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•
Adjusted and Staffed 32 Activities shifts for January totaling 101.5 hours.
Staffed 36 Activities shifts for February totaling 100.5 hours.
Received and/or sent multiple after hour phone calls, texts, and emails in regards to
resident facility rentals and facility monitor issues.
Recorded January Aquatic Club Café meter reading.
Took down and stored Christmas decorations.
Created an incident report form for CDD III.
Emailed weekly shift reminders to staff.
Processed worker’s compensation form for employee due to dog bite at large dog park.
Processed employee separation form for an activities staff.
Reported Aquatic Club multiple TECO light posts down or damaged. TECO checked for
safety and will be returning to replace them.
Updated employee phone list.
Updated and created 2015 club inventory lists.
Updated staff availability schedule.
Reported multiple club issues to Holly Quigley.
Community Director Report:
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•
Set up a site visit with Florida Playground to discuss Skate Park and Hawk Park Roller
Hockey Court repairs.
Conducted an Ambassador Club Meeting.
Met with representatives from Hillsborough County and Hillsborough County Sheriff’s
Office to discuss parking issues in Osprey Park and Wrenwood.
Met with a representative from the Girl Scouts to select an area to place the dumpster for
their Walk the Trails event.
Ordered several signs for the Starling Clubhouse.
Placed a service call for pool ladders/pavers repair at the Osprey Club.
Placed a service call for the repair of the Aquatic Club lagoon pool lights.
Solicited a proposal for the pressure washing of the Ternwood Bridge.
Conducted a Valleycrest landscape inspection for CDD I/II.
Purchased ceiling fans for the Ibis Park gazebo.
Purchased a TV and mount for the Osprey Club Fitness Center.
Placed a service call for the Osprey Club Theater.
Coordinated the install of the Park Square stage speakers.
Attended a Facility Monitor Staff Meeting.
Conducted and Office Staff Meeting.
Met with the CDD III District Manager and several staff members to discuss a dog
incident that occurred at the Dog Park.
•
•
•
•
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•
Met with Marisa Radley to work on updating/tweaking the Amenity Policy document.
Met with representatives from Egis Insurance to review all CDD amenities/contents.
Reported several irrigation issues to Valleycrest.
Scheduled the repair of the Osprey Club heaters.
Scheduled the repair of the irrigation controller on Dorman Road.
Called in several issues to Atlas concerning the staff email systems.
Solicited a quote for 3 bollard light replacements for Park Square.
Scheduled the repair of one of the GEM cars.
Reported board activity to the USDA trapper.
Ordered new umbrellas for Park Square.
Called in a repair for the leg curl for the Aquatic Club Fitness Center.
Processed new hire paperwork for an O & M staff member.
Met with John Toborg and a representative from Aquatic Systems to review the DRA’s in
CDD III.
Counted the TECO light poles in several neighborhoods.
Coordinated a meeting with the residents of Osprey Park, Hillsborough County Traffic
Division, and Hillsborough County Sheriff’s Office to discuss parking issues.
Conducted a survey through the Ambassadors concerning the Saturday Family Matinee at
the Osprey Club.
Tab 2
Fishhawk Ranch CDD III
January 1-25-2015 FishHawk Ranch Tennis Club Operations Report January 1-25-2015 (shortened month
by 6 days so estimated the additional 6 days).
Pro Shop and Management
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•
•
•
•
•
•
•
•
•
•
Assisted residents with Tennis Club issues and scheduling
Continued enforced system for staff to record ALL players playing per each court (to make sure guests are
accounted and paid for)
Submitted 1 article to Talon editor about tennis related events
Recorded 68 guests (ESTIMATE).
Recorded 265 reservations which included 621 Residents + 66 Guests + 64 League Guests (No charge/reciprocal)
(ESTIMATE). Increase from last January 2014.
3 days of rain or early closings = canceled reservations.
Recorded 28 reservations for the ball machine (20 BM members + 7 Non Mem paid $67 total + 1 FREE Card)
Tennis Connection LESSON FEE check to CDDlll INCREASED 30% in January 2015 from last January 2014. Total
Financial Impact INCREASED 40% in January 2015 from January 2014. All key revenue areas showed growth. See
detailed report for more info.
Pro Shop had over $2,000 in sales for January 2015 (ESTIMATE).
Researched tennis club memberships of other Brandon area clubs.
Attended monthly CDD III meeting at the tennis club.
Prepared monthly reports for CDD and HOA
Created employee schedule for next month
Reported Tennis club issues to appropriate staff
Leagues, Tournaments and Socials and Events:
• Growing registrations for all Winter 2015 tennis programs: Normally slower till Spring, we've maintained numbers
from successful Fall 2014 season and look to continue to grow thur Spring.
• NEW Adult leagues starting Winter seasons. FishHawk Ranch Tennis Club added 2 Mixed Doubles teams which
compete on Sunday mornings. We added 22 resident players to these two teams.
• Our two FishHawk Ranch Tennis club Adult League teams recently competed in the sectional playoffs. Our Ladies
USTA 6.5 Combo team was just 1 point from making the finals of the sectional (state of Florida) playoffs. They
ended up losing a close team match 1-2 to Leon county by just 2 points in the final set tie breaker of the deciding
match! They finished 3rd in the state! Our Men's 7.5 USTA Combo team also competed hard but ran into some
tough competition finishing with a 1-3 record and valuable experience. There is a new swagger around the club
regarding adult league tennis as the expectation is now that we should be competing to win our local area league
and qualify for sectional playoffs now. When I first arrived here it was like were happy to just play and our teams
were toward the middle to the bottom of the standings.
• Recent meeting with all 4 Brandon Tennis Clubs to plan and discuss March 1st “Battle of the Brandon Tennis Clubs”
as well as expanding the BLA Ladies Doubles league. Meeting held at FishHawk Ranch Tennis Club.
• Junior Team Tennis teams: All 3 of our qualified teams finished in 2nd place in the Fall 2014 season citywide
playoffs which were held at Cheval Tennis & Athletic Club.
• A newly approved Tennis For Fun instructional program for special needs kids was started at the club. This is a no
fee program with volunteers donating time. This program is on Saturday's from 2-3pm which is during a normally
slow time. The program kicked off with approximately 10 kids. Volunteer helpers assisted and the Tennis
Connection donated both time, balls, equipment and expertise to help the program get off the ground. Resident
high school student and club player, Jacob Fullerton, is in charge and helped with marketing and organization.
Weekly attendance and waivers are signed by every student participant.
• Sunday Mixed Doubles Round Robin, run by resident Gina Timmins, has 3 courts of residents playing weekly.
• Started Friday night Kids match play so kids of all levels can gain experience. Parents loved this new twice a month
program. 16 kids participated in this first event. Friday night after 6:30pm, the courts are usually not busy but
things were hopping on this Friday night!
• Marketing and registering for the NEW FishHawk Ranch Tennis Club Adult tennis ladder season
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•
•
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•
Waiting list for week nights created due to the increased resident demand. Typically 1-3 on waiting list during peak
play time periods: Mon-Thur nights 6-9pm & Sat 9-12 and Sunday 1-4pm.
Head Professional and USPTA Elite Pro Brandon Feldman continued growing Group and Private students at
FishHawk Ranch Tennis Club
Facebook page for the tennis club got additional content & events added
Send updated club & event information to www.FishHawkConnect.com
Continued to support and email residents to generate players for Men’s night
Enhanced website www.FishHawkRanchTennisClub.com which residents will be able to keep up with tennis club
programs, lessons, camps, league results, pictures etc. A special link to a website which will administer the NEW
Tennis Ladders for singles & doubles.
Ongoing Maintenance:
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•
•
•
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•
•
Continue annual major maintenance of courts & facility including painting, cleaning court canopies, landscaping,
power washing, court leveling and rolling and more detailing of facility and furniture.
Daily brushing, rolling, and maintenance of the tennis courts and facility.
Bleach & Pressure wash sidewalks in front of and around the tennis club.
Adding and removing of Har-Tru clay from all courts to keep them up to playing standards.
Adjusting of court irrigation to weather conditions.
Clean irrigation filters and take water pressure readings to ensure the courts are receiving optimal water pressure.
Ensure that the entire facility is clean and free of debris and trash.
DETAILED Report for FHR Tennis Club ---Month
Dec-13
212
523
464
43
16
12
Jan-14
238
594
515
36
44
6
Feb-14
295
720
671
49
52
5
Mar-14
281
717
588
36
93
6
Apr-14
287
712
588
51
74
8
May-14
249
640
549
58
33
14
Jun-14
279
677
608
51
18
12
Jul-14
239
731
692
39
0
8
Aug-14
239
573
521
52
0
10
Sep-14
191
497
423
30
44
8
Oct-14
310
820
649
52
119
6
Nov-14 Dec-2014
Month
Lessons
Court hours (Group & Private)
Total UNIQUE # of students (Both FHR Residents & Guests)
UNIQUE # of FHR Residents in lesson class
UNIQUE # of Guests in lesson class
UNIQUE FHR Resident % total
Dec-13
Jan-14
Feb-14
Mar-14
Apr-14
May-14
Jun-14
Jul-14
Aug-14
Sep-14
Oct-14
Nov-14 Dec-2014
165.5
163
146
17
90%
141.5
141
132
9
94%
164
152
141
11
93%
164
156
144
12
92%
172
163
151
12
93%
178
171
159
12
93%
212
162
144
18
89%
232
156
142
14
91%
208
135
117
18
87%
188
173
149
24
86%
222
174
155
19
89%
Month
Revenue
Lesson fee % to FHR/CDDlll
Stringing fee to FHR/CDDlll
Profit (50% split to FHR/CDDlll)
ADD Guest fees to FHR/CDDlll
Total Tennis Connection Financial Impact
Dec-13
Jan-14
Feb-14
Mar-14
Apr-14
May-14
Jun-14
Jul-14
Aug-14
Sep-14
Oct-14
Reservations
Total # of players (Residents + ALL Guests)
Res # of players
PAID Guest # of players
Reciprocal Guest # League players
First time players
$ 1,543.90 $
$
42.50 $
$
502.70 $
$
490.00 $
$ 2,579.10 $
$ 3,001.38 $ 1,526.17 $ 2,301.80 $
Profit (50% split to FHR/CDDlll)
ADD Guest fees to FHR/CDDlll
Stringing fee to FHR/CDDlll
Pro Shop Profit 50% split (incl Guest fees)
$
$
$
$
EVENTS
Men's Night # of participant/# of nights
Cardio Tennis
JGPT FHR Junior tournament 12-20-2014
Dec14-Adult Teams Round Robin and awards Covered dish
Friday night Match play-Fri 1-16-2015
236
626
531
59
36
265
751
621
66
64
6
8
7
Jan 2015
201
168
153
15
235
201
191
10
Est. Below
245
171
154
17
91%
95%
90%
Nov-14 Dec-2014
Jan 2015
Est. Below
$ 1,044.15 $ 1,322.37
$
55.00 $
47.50
$ 438.65 $
128.83
$ 430.00 $
360.00
$ 1,967.80 $ 1,858.70
Pro Shop Sales (incl Guest fees)
Month
Ball Machine
Member use (# of members)
Non Mem Paid use
Complimentary FREE CARD use
Jan 2015-est.
213
593
477
40
76
438.65 $
430.00 $
55.00 $
923.65 $
Dec-13
33
22
6
5
8/2 nights
83/9 class
128.83 $
502.70 $
360.00 $
490.00 $
47.50 $
42.50 $
536.33 $ 1,035.20 $
Jan-14
20
14
5
1
14/3 nights
12/3 class
Feb-14
24
25
1
3
14/3 nights
14/4 class
1,345.56
52.50
428.70
360.00
2,186.76
$
$
$
$
$
1,511.25
77.50
408.56
510.00
2,507.31
$
$
$
$
$
1,681.08
42.50
390.05
580.00
2,693.63
$
$
$
$
$
1,914.20
60.00
404.62
510.00
2,888.82
$
$
$
$
$
1,678.40
40.00
357.62
390.00
2,466.02
$
$
$
$
$
1,580.30
47.50
190.68
520.00
2,338.48
$
$
$
$
$
1,725.50
35.00
424.96
300.00
2,485.46
$ 2,039.65 $
$
67.50 $
$
428.91 $
$
520.00 $
$ 3,056.06 $
2,003.50
47.50
145.83
400.00
2,596.83
$
$
$
$
$
1,403.79
40.00
500.82
590.00
2,534.61
$
$
$
$
$
1,702.23
65.00
135.55
680.00
2,582.78
2,902.19 $
2,902.19 $
1,993.43 $
3,023.04 $
2,254.41 $
1,947.41 $
2,370.13 $ 2,370.13 $
1,628.30 $
3,128.12 $
2,074.84
428.70 $
360.00 $
52.50 $
841.20 $
408.56 $
510.00 $
77.50 $
996.06 $
390.05 $
580.00 $
77.50 $
1,047.55 $
404.62 $
510.00 $
60.00 $
974.62 $
357.62 $
390.00 $
40.00 $
787.62 $
190.68 $
520.00 $
47.50 $
758.18 $
424.96 $
428.91 $
300.00 $
520.00 $
35.00 $
67.50 $
759.96 $ 1,016.41 $
145.83 $
400.00 $
47.50 $
593.33 $
500.82 $
590.00 $
40.00 $
1,130.82 $
135.55
680.00
65.00
880.55
Aug-14
30
22
5
3
Sep-14
35
28
3
4
Nov-14 Dec-2014
20
15
5
0
Mar-14
34
27
7
0
14/3 nights
14/4 class
21 residents
Apr-14
21
13
7
1
12/3 nights
34 ad /8 class
May-14
28
15
10
3
18/4 nights
42 ad /8 class
n/a
Jun-14
26
16
10
1
20/3 nights
12 ad /3class
20 kids/1 tour
n/a
Jul-14
35
23
8
4
16/3 nights
12 ad /4class
n/a
11/3 nights
18 ad /4class
15 kids/1 tour
n/a
8/2 nights
18 ad /3class
n/a
Oct-14
37
29
2
6
12/2 nights 12/3 nights
18 ad /3class n/a
18 kids
12 kids
12/3 nights
n/a
6 kids
34 adults
Jan 2015
23
13
9
1
34
24
8
2
12/3 nights
24 ad /6class
n/a
n/a
6 kids
January 1-25, 2015 – Tennis Connection
FishHawk
NOTE: Estimated for entire 31 day month
Gross Total ALL Tennis Lesson Revenue
Lesson Revenue
Ranch
Report
Tennis Club
Group/Priv/Res/NonRes
January 2015-Breakdown
GROUP LESSON CALCULATION-Actual
FHR Resident Calculation
Resident GROUP Lesson Revenue
$10,954.54
NON Resident GROUP Lesson Revenue
$1,505.40
Tennis Connection Owes
10.00%
Total
$1,095.45
20.00%
Total
$301.08
Total GROUP Participation FHR Residents = 89%
131 of 147 FHR Residents
Non Resident GROUP Calculation
Participation ratio 0-15%
Participation ratio 45%-over
Pay 20%
Pay 30%
Pay 40%
Pay 50%
PRIVATE LESSON CALCULATION-Estimate
FHR Resident Calculation
Resident PRIVATE Lesson Revenue
$2,661.00
NON Resident PRIVATE Lesson Revenue
$198.00
Total PRIVATE Participation FHR Residents = 96%
10.00%
Total
$266.10
20.00%
Total
$39.60
23 of 24 FHR Residents
Total January 2015 FHR Res & Non Res
Group & Private TENNIS LESSON
Estimate for complete month Jan 1-31, 2015
Actual to be calculated and mailed
at beginning of February
$1,702.23
FishHawk Ranch Tennis Club
Department Sales Summary
1/1 to 1/25/2015
FHR Pro Shop Sales Report
Department
Qty Sold
Ext Price
Accessories
3
Apparel
4
Ball Machine
Ext Cost
Margin %
13.45
6.92
49%
33.90
55.30
63%
7
67.00
0.00
100%
28
99.93
70.06
30%
Drinks-Sport
8
7.44
2.64
65%
Food/Snacks
13
8.45
3.69
56%
Balls
Grips
6
34.75
23.90
31%
57
570.00
0.00
100%
Rackets
5
380.65
266.23
30%
Shoes
1
53.00
39.59
25%
String
37
169
460.50
$1,729.07
0.00
$468.33
100%
73%
Guest Fees
Total sales including sales tax
$1,805.65
Detailed Department Sales : 1/1/2015 - 1/25/2015
1001 : FISHHAWK CDD III
1/25/2015
Dept_ID
Item Number
Description
Part #
Location
Quantity
Total
Department: Strings -- Stringing Service
3324921121703
RPM Team-Blk-1/2 set
3.000
$45.00
3324921171678
Bab Addiction Nat 1/2 set
5.000
$62.50
3324921172149
Bab Syn Gut Nat 1/2 set
9.000
$85.50
3324921172248
Bab Syn Gut Blue 1/2 set
2.000
$19.00
3324921176437
RBM Blast (blk) 1/2 set 17g
2.000
$30.00
3324921176444
RPM Blast (Blk) 1/2 set
5.000
$75.00
3324921177564
RPM Dual-Blk-1/2 set
2.000
$30.00
3324921177922
Pro Hurricane-Nat-1/2 set
1.000
$13.50
3324921222240
Bab Origin 16G (1/2set)
1.000
$16.00
Own String
Own String
7.000
$84.00
37.000
$460.50
37.000
$460.50
Strings -- Stringing Service Total:
Grand Total:
FHR Tennis Club Stringing Report January 1-25, 2015
–
$460.50
$32.24
$492.74
$ 55.00
$437.74
22
Stringing sales for January 1-25- 2015
FL Sales tax collected ($460.50 x 7% = $32.24)
Total collected by FHR CDD lll
Deduct 22 racquets fee to FHR CDD lll
Check amount due to Tennis Connection (who pays
for string cost and labor to string racquets)
Total numbers of racquets (30 x ½ sets = 15 racquets
+ 7 FULL sets of Own String = 22 total racquets strung in January 1-25-2015
Tab 3
FISHHAWK COMMUNITY DEVELOPMENT
DISTRICT III
January 13, 2015 Minutes of Meeting
Page 1
MINUTES OF MEETING
Each person who decides to appeal any decision made by the Board with respect to any matter considered at
the meeting is advised that the person may need to ensure that a verbatim record of the proceedings is made,
including the testimony and evidence upon which such appeal is to be based.
FISHHAWK
The Regular meeting of the Board of Supervisors of Fishhawk Community Development
District III was held on Tuesday, January 13, 2015 at 9:08 a.m. at the Fishhawk Tennis Club,
located at 15921 Courtside View Drive Lithia, Florida 33547.
Present and constituting a quorum:
John Wren
Tom Panaseny
James Conn
Brian Cranmer
Board Supervisor, Chairman
Board Supervisor, Vice Chairman
Board Supervisor, Assistant Secretary
Also present were:
Pete Williams
Matthew Huber
Holly Quigley
Dave Freiman
Ed Sleyzak
Vice President, Rizzetta & Company, Inc.
District Manager, Rizzetta & Company, Inc.
Community Director
Tennis Club Manager
Representative, Valleycrest
Audience
Present
FIRST ORDER OF BUSINESS
Call to Order
Mr. Huber called the meeting to order and read the roll call.
SECOND ORDER OF BUSINESS
No audience comments.
Audience Comments
DISTRICT III
Page 2
THIRD ORDER OF BUSINESS
Administer Oath of Office to Newly
Elected Officials
Mr. Huber administered the Oath of Office to Mr. Brian Cranmer.
Mr. Huber stated per Florida Statute, each Board Member is entitled to collect a
sum of $200.00 per meeting with a maximum of $4,800.00 annually for their attendance at
Board Meetings. Mr. Huber asked Mr. Cranmer if he would like to receive compensation.
Mr. Cranmer elected to have compensation for future Board of Supervisor meetings.
Mr. Huber notified each new supervisor must complete a Form 1 that is submitted to the
Supervisor of Elections in the county where they permanently reside within 30 days. Each
Supervisor must also complete a Form 1F within 60 days after leaving office unless taking another
position that requires financial disclosure. It is recommend that this form be mailed “certified return
receipt requested” or via a delivery service that can provide tracking and delivery information.
FOURTH ORDER OF BUSINESS
Consideration of Resolution 2015-05;
Canvass & Certifying Election Results
On a Motion by Mr. Panaseny seconded by Mr. Wren, with all in favor, the Board adopted
Resolution 2015-05 Canvass & Certifying Election Results for Brian Cranmer with 160 votes
with a four (4) year term for Fishhawk Community Development District III.
FIFTH ORDER OF BUSINESS
Consideration of Resolution
Designation of Officers
2015-06;
On a Motion by Mr. Panaseny seconded by Mr. Conn, with all in favor, the Board appointed
Mr. John Wren as Chairman, Mr. Tom Panaseny as Vice Chairman and the remaining Board
Supervisors Lynda McMorrow, James Conn and Brian Cranmer; and Eric Dailey, Greg Cox
and Matthew Huber will serve as Assistant Secretary for Fishhawk Community Development
District III.
DISTRICT III
Page 3
SIXTH ORDER OF BUSINESS
A.
B.
C.
D.
Consent
Agenda
Administration
Items/Business
Audit Committee Meeting held on December 3, 2014
Regular Meeting held on December 3, 2014
Consideration of the Operations & Maintenance Expenditures
For November 2014
Consideration of the Operations & Maintenance Expenditures
For Novemer 2014 – Tennis Club
The November 2014 Operations & Maintenance Expenditures were pulled for further
discussion.
On a Motion by Mr. Cranmer seconded by Mr. Panaseny, with all in favor, the Board approved
items A-D (Audit & Regular Minutes of December 3, 2014) and November 2014 O&M
($44,189.29) and Tennis Club O&M ($6,378.75) for Fishhawk Community Development
District III.
SEVENTH ORDER OF BUSINESS
Presentation of Special Assessment Bonds,
Series 2011, Requisitions #551-#553, #555#558 (see recap)
On a Motion by Mr. Wren seconded by Mr. Conn, with all in favor, the Board approved
Requisitions #551-#553, #555-#558 for Fishhawk Community Development District III.
EIGHTH ORDER OF BUSINESS
Presentation of Special Assessment Bonds,
Series 2011, Requisitions #550 and #554
over $100,000 (see recap)
On a Motion by Mr. Conn, seconded by Mr. Cranmer with all in favor, the Board approved
Requisition #550 for RIPA & Associates ($279,189.81) for Fishhawk Community
Development District III.
On a Motion by Mr. Conn, seconded by Mr. Cranmer with all in favor, the Board approved
Requisition #554 for RIPA & Associates ($147,370.95) for Fishhawk Community
Development District III.
DISTRICT III
Page 4
NINTH ORDER OF BUSINESS
Consideration of Change Orders for
Construction Executed by Chairman per
Resolution 2010-09 (see recap)
On a Motion by Mr. Cranmer, seconded by Mr. Panaseny, with all in favor, the Board ratified
Change Orders for Construction Executed by Chairman per Resolution 2010-09 for Fishhawk
Community Development District III.
Mr. Panaseny left the meeting.
TENTH ORDER OF BUSINESS
CDD 101 Workshop
The Board opened the CDD 101 workshop and Mr. Williams made a presentation.
ELEVENTH ORDER OF BUSINESS
Audience Comments
An audience member commented about drainage behind his home that should be
reviewed by the District Engineer.
An audience member inquired about extending the sidewalk/path where the trail dead
ends at Lithia Springs Park.
TWELFTH ORDER OF BUSINESS
Staff Reports
A. District Counsel.
Not present.
B. District Engineer
Consideration of Public Facilities Report
No Report. Mr. Plate provided an update regarding drainage issues and repairs to Starling
Villa Block 46. A discussion ensued.
On a Motion by Mr. Cramner, seconded by Mr. Conn, with all in favor, the Board authorized
the District Engineer to solicit contractors for the drainage repairs to the Starling Villa Block 46
for Fishhawk Community Development District III.
Mr. Plate provided a proposal for a basketball court and associated site improvements. A
discussion ensued. This item was tabled.
On a Motion by Mr. Wren, seconded by Mr. Conn, with all in favor, the Board tabled the
discussion of a potential basketball court for Fishhawk Community Development District III.
DISTRICT III
Page 5
Mr. Plate provided a proposal for a Public Facilities report to the Board. If approved by the
Board Mr. Plate will provide a draft of the report for the Board’s review.
On a Motion by Mr. Wren, seconded by Mr. Cramner, with all in favor, the Board approved the
proposal from Heidt Design for a public facilities report in the amount of $4,000.00 for
Fishhawk Community Development District III.
Mr. Plate has contacted TECO for a design of Dog Park Lights.
C. Community Director
Ms. Quigley presented her report to the Board.
D. Tennis Club Manager
Mr. Freiman presented his report to the Board.
On a Motion by Mr. Wren, seconded by Mr. Cramner with all in favor, the Board approved to
offer twenty (20) Guest Tennis Club Membership in the amount of $75.00 for Fishhawk
Community Development District III.
E. District Manager
Mr. Huber stated that the next regular Board Meeting will be held on Wednesday, February
4, 2015 at 7:00 p.m. at the Fishhawk Ranch Tennis Club, located at 15921 Courtside View
Drive, Lithia, Florida 33547. Mr. Huber will be presenting at the February meeting a
Rizzetta Technology agreement for a website for Fishhawk CDD III.
THIRTEENTH ORDER OF BUSINESS
Discussion of Cost Sharing
A discussion ensued regarding cost sharing between Districts. A joint meeting of Board
Chairman’s for Fishhawk CDD, Fishhawk CDD II and Fishhawk CDD III will be scheduled by
District Staff.
FOURTEENTH ORDER OF BUSINESS
Presentation of Monthly Field Operations
Report
Mr. Sleyzak presented to the Board the ValleyCrest landscape report.
FIFTEENTH ORDER OF BUSINESS
Supervisor Requests
Mr. Conn & Mr. Cranmer requested future independent meetings to review current contracts
with Mr. Huber.
DISTRICT III
Page 6
SIXTEENTH ORDER OF BUSINESS
Adjournment
On a Motion by Mr. Conn, seconded by Mr. Cranmer, with all in favor, the Board adjourned
the meeting at 12:00 p.m. for Fishhawk Community Development District III.
___________________________________
Secretary/Assistant Secretary
____________________________________
Chairman/Vice Chairman
Tab 4
DISTRICT III
Page 1
MINUTES OF MEETING
Each person who decides to appeal any decision made by the Board with respect to any matter considered at
the meeting is advised that the person may need to ensure that a verbatim record of the proceedings is made,
including the testimony and evidence upon which such appeal is to be based.
FISHHAWK
The Landowner meeting of the Board of Supervisors of Fishhawk Community Development
District III was held on Tuesday, January 13, 2015 at 9:05 a.m. at the Fishhawk Tennis Club,
located at 15921 Courtside View Drive Lithia, Florida 33547.
Present and constituting a quorum:
John Wren
Tom Panaseny
James Conn
Board Supervisor, Chairman
Board Supervisor, Vice Chairman
Also present were:
Pete Williams
Matthew Huber
Holly Quigley
Dave Freiman
Ed Sleyzak
Vice President, Rizzetta & Company, Inc.
District Manager, Rizzetta & Company, Inc.
Community Director
Tennis Club Manager
Representative, Valleycrest
Audience Members
Present
FIRST ORDER OF BUSINESS
Call to Order
Mr. Huber called the meeting to order.
SECOND ORDER OF BUSINESS
Appointment of Chairman
Mr. Huber asked Mr. Wren if he would like to appoint a meeting Chairman. Mr. Wren
requested that Mr. Huber chair the meeting.
DISTRICT III
Page 2
THIRD ORDER OF BUSINESS
Announcement of Candidates and Election
of Supervisors
Mr. Huber called for nominations. The following were named as candidates: Brian
Cranmer.
The votes were cast as follows: Mr. Brian Cranmer received 160 votes. Based on votes
cast, Mr. Cranmer will receive a four year term.
FOURTH ORDER OF BUSINESS
Adjournment
Mr. Huber stated that there was no other business scheduled to come before the
Landowners meeting. The meeting was adjourned at 9:07 a.m.
_______________________________
Secretary/Assistant Secretary
______________________________
Chairman/Vice Chairman
Tab 5
Operation and Maintenance Expenditures
December 2014
For Board Approval
Attached please find the check register listing the Operation and Maintenance
expenditures paid from December 1, 2014 through December 31, 2014. This
does not include expenditures previously approved by the Board.
The total items being presented: $52,128.29
Approval of Expenditures:
__________________________________
______ Chairman
______ Vice Chairman
______ Assistant Secretary
Paid Operation & Maintenance Expenses
December 1, 2014 Through December 31, 2014
Vendor Name
Check Number Invoice Number Invoice Description
Invoice Amount
Allan Carter
10000
AC 11/13/14
$
106.66
Allan Carter
10028
AC 11/28/14
$
120.00
Allan Carter
10033
AC 12/11/14
$
106.66
Allan Carter
10033
AC 12/12/14
Alvarez Plumbing Inc.
10025
Aquatic Systems Inc.
$
120.00
24786-172093
Off Duty Deputy 11/13/14 - Split
w/FH & FH2
w/FH & FH2
w/FH & FH2
w/FH & FH2
Plumbing Services
$
158.87
9999
0000290074
Lake and Wetland Services 11/14
$
150.00
Aquatic Systems Inc.
10026
0000292606
Lake and Wetland Services 12/14
$
150.00
Ben Miller
10039
$
213.33
Crossroads Ace Hardware
10029
BM 11/29 & 12/5 Off Duty Dep 11/20 & 12/5 - Split
w/FH & FH2
407158
Maint. Supplies
$
13.46
Crossroads Ace Hardware
10029
408358
Maint. Supplies
$
18.66
Dennis Hobbs
10011
11/15/14
$
106.68
Dynamark Security & Sound
10002
0111502
$
34.95
10035
0112744
$
34.95
Edgardo Cruz
10001
EC 11/14/14
$
120.00
Edgardo Cruz
10001
EC 11/15/14
$
120.00
Edgardo Cruz
10030
EC 11/21-22/14
$
240.00
Edgardo Cruz
10034
EC 12/13/14
$
100.00
Edgardo Cruz
10034
EC 12/20/14
$
93.34
Electric Today, Inc.
10031
14612
Admin Fee thru 11/15/14 - Split
w/FH & FH2
Monitoring Electronic Security
System/Cellular Backup
w/FH & FH2
w/FH & FH2
Off Duty Deputy 11/21-22/14 - Split
w/FH & FH2
w/FH & FH2
w/FH & FH2
Repairs
$
512.50
First Coast Security
10003
33855
$
352.05
10032
33902
$
352.05
10032
34013
$
352.05
10032
34054
$
352.06
Security 11/03/14-11/09/14 - Split
w/FH & 2
Security 11/10/14-11/16/14 - Split
w/FH & 2
Security 11/17/14-11/23/14 - Split
w/FH & 2
Security 11/24/14-11/30/14 - Split
w/FH & 2
Vendor Name
Invoice Amount
10009
34087
$
327.30
10036
34364
$
352.05
Fishhawk CDD III
CD065
Security Vehicle 11/14 - Split w/FH
&2
Security 12/15/14-12/21/14 - Split
w/FH & 2
SC Debit Card Replenishment
$
296.57
FitRev
10010
9428
Repairs
$
100.00
FitRev
10010
9456
Fitness Equipment Maintenance
$
125.00
16143469
Copier split w/ FH,FH2
$
54.81
3911604919
11/14
23902TAM
15808 Starling Crossing Dr 11/14
$
214.93
copier split w/ FH/FH2 & HOA
$
105.88
34681
IT Support - Split w/ FH & FH2
$
38.85
JW120314
$
200.00
$
1,438.92
GreatAmerica Financial
10004
Services Corporation
Hillsborough County B.O.C.C. 10027
ImageNet Consulting of Tampa, 10005
LLC
Infinity Computer Solutions,
10013
LLC
John P. Wren
10024
Municipal Asset Management,
Inc.
NVirotect Pest Control
10040
0614314
Board of Supervisors Meeting
12/3/14
Equipment Lease Pmt Dec 14
10014
70669
Pest Control Acct # 8485 - 11/14
$
55.00
Petitt Worrell Craine Wolfe
10015
5872
Legal Services 11/14
$
612.70
Republic Services #696
10006
0696-000468518 15808 Starling Crossing Dr 11/14
$
175.00
10041
0696-000475291 15808 Starling Crossing Dr 12/14
$
175.00
Rizzetta & Company, Inc.
10016
17350
District Management Fees 12/14
$
5,775.15
Robert J Conn
10017
RC120314
$
200.00
Royce Integrated Solutions
10018
64251
Board of Supervisors Meeting
12/3/14
DSX Server
$
249.50
Starling Fishhawk Ranch HOA 10019
12/1/14
Starling Club 12/14
$
6,565.77
Steve Hough
10012
SH 11/20/14
$
106.66
Steve Hough
10012
$
253.34
Steve Hough
10038
SH 11/27 &
11/29/14
SH 12/18/14
$
106.67
Suncoast Pool Service
10007
2114
w/FH & FH2
Off Duty Deputy 11/27&11/29 - Split
w/FH & FH2
w/FH & FH2
Pool Service 11/14
$
1,200.00
Vendor Name
Invoice Amount
10042
2154
Pool Service 12/14
$
1,200.00
10020
2165
Pool Repair 11/14
$
1,139.00
Tampa Electric Company
10021
1835 0668070
TECO - Intersection @ Fishhawk BL $
821.04
10021
Summary 11/14
$
10,633.65
Teressa Hill
10037
TECO Summary
11/14
TH 12/4/14
$
106.67
ValleyCrest Landscape
10022
4642318
w/FH & FH2
Irrigation Repairs
$
398.00
10022
4645375
10022
Vanguard Cleaning Systems of 10008
Tampa Bay
Vanguard Cleaning Systems of 10043
Tampa Bay
Verizon Florida, LLC
10023
Report Total
$
10,140.84
4659278
Landscape & Irrigation Maintenance
11/14
Plant Installation
$
135.10
55209
Janitorial Services 11/14
$
2,143.00
55684
Janitorial Services 12/14
$
2,143.00
$
610.62
$
52,128.29
15131306166630 813-681-1928 12/14
73 12/14
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
Tab 6
Operation and Maintenance Expenditures
December 2014
For Board Approval
Tennis Club
Attached please find the check register listing the Operation and Maintenance
expenditures paid from December 1, 2014 through December 31, 2014. This
does not include expenditures previously approved by the Board.
The total items being presented: $17,031.77
Approval of Expenditures:
__________________________________
______ Chairman
______ Vice Chairman
______ Assistant Secretary
Fishhawk Community Development District III Tennis Club
Vendor Name
Invoice Amount
Babolat
0676
TC 2402569
Tennis Club Merchandise
$
669.01
Babolat
0679
TC 2404000
Tennis Club Merchandise
$
825.65
0664
TC 0112211
$
29.95
Fishhawk CDD III
CD064
TC Debit Card Peplenishment
$
286.68
Florida Department of Revenue
0678
$
225.14
Hillsborough County B.O.C.C.
0677
$
483.00
Mity-Lite
0665
$
3,823.68
Nestle Pure Life Direct
0672
Water Service 11/14
$
39.02
0666
15921 Courtside View Dr. 12/14
$
45.00
0680
Starling Fishhawk Ranch HOA
TC Sales Tax
Sales Tax for Pro-Shop Sales 11/14
11/14
TC 5754459708 15921 Courtside View Dr 11/14
11/14
TC IN-964394 P Table and Chairs
15921 Courtside View Dr. 1/15
$
45.00
0667
TC
04K0010075521
TC 0696000468392
TC 0696000475180
TC 11/14/14
Tennis Club 11/14
$
3,297.61
Starling Fishhawk Ranch HOA
0673
TC 11/28/14
Tennis Club 11/14
$
3,121.23
0674
Electric Summary 11/14
$
1,219.09
The Tennis Connection of West
Florida Inc.
The Tennis Connection of West
Florida Inc.
Vanguard Cleaning Systems of
Tampa Bay
Vanguard Cleaning Systems of
Tampa Bay
0668
TC TECO
Summary 11/14
TC Oct 14
0671
0682
Report Total
$
440.13
0669
50% TC Profits from Merchandise
10/14
TC String - 10/14 Tennis Club String Sales - 10/14
$
573.00
0670
TC 55210
Monthly Janitorial Services 11/14
$
630.00
0681
TC 55685
Monthly Janitorial Services 12/14
$
630.00
0675
TC
813-681-4000 11/14
15131306325393
TC
159000065755450305 11/14
15900006575545
TC
159000065755450305 12/14
15900006575545
$
381.66
$
133.46
$
133.46
$
17,031.77
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
Tab 7
Tab 8
Tab 9
www.tbaybrandon.org
Presentation to Board of Directors
Regarding Swim Lesson Vendor for Starling Club
Summer 2015
Summer 2014 Results:
We received very positive feedback from the families that took
advantage of our service and we continue to receive inquiries
from FishHawk families interested in our lesson opportunities. We
believe that our service was appropriately structured to be a
value-add to the Starling Club and FishHawk residents while
being nonintrusive.
• We had 49 FishHawk families register for lessons (increased
form 40 families in 2013).
• We had 88 students participate in lesson sessions (increased
from 70 students in 2013).
• We had an approximate 85% utilization rate for available
lessons slots (increased from a 70% utilization rate in
2013).
• We had no students withdraw prior to completing the full
session.
Summer 2015 Proposal:
As a vendor to FishHawk Ranch Starling Club, offer youth swim
lessons for the second consecutive summer swim season in a
non-intrusive manner utilizing Starling Club pool, partnering with
the FishHawk community and Starling Club to provide an on-site
swim lesson alternative for FishHawk Ranch residents.
Our primary goals are:
• to provide our students the foundation for a lifetime of safe
and enjoyable swimming,
• to be a valued amenity that blends effectively with and
supports the mission of the Starling Club, and
• to be a positive advocate for swimming.
• Lesson Pricing
 Annual Registration Fee $10 per student (decreased from
2014)
 Group Lesson Fee $120 per eight 30-minute session class
(unchanged from 2013 and 2014)
 Private Lesson Fee $15 per fifteen minute lesson with
instructor (unchanged from 2013 and 2014)
 Private Lesson Fee $25 per thirty minute lesson with
instructor (unchanged from 2013 and 2014)
• Small Group Lesson Schedule (Jun 8th – Jul 30th) – NO
change in lesson times from 2014
Mon-Tue-Wed-Thu
 8:00 to 8:30 a.m.
 8:35 to 9:05 a.m.
 9:15 to 9:45 a.m.
 9:55 to 10:25 a.m.
 10:30 to 11:00 a.m.
Fridays mornings may be utilized for weather related make-up
classes.
Private lessons will be available by appointment mainly after
11:00 a.m. Monday thru Thursday, and on Fridays
• Vendor’s Requirements
Normal ingress and egress and use of Starling Club facilities
by vendor’s staff during periods that lessons are provided by
vendor.
Ability of vendor to advertise its services through fliers and
signage placed at facility locations approved by Starling Club
management.
• Proposed Vendor Use Fee
Vendor will pay 12% (twelve) of gross class fees collected
during term of service provided. Fee to be paid in single
installment within 20 (twenty) calendar days of conclusion of
last scheduled lesson of the agreed to 2015 Lesson
Schedule.
Who we are:
TBAY Brandon [a registered 501(c)(3)] is a branch of Tampa Bay
Aquatics (TBAY), a multi-branch USA Swimming and FL
Swimming registered swim club. TBAY is a nationally recognized
swim club that has been in existence for over a decade.
TBAY Brandon trains year-round at River Hills C.C. in Valrico. We
have been operational since August 2010 and currently 60% of
our members are FishHawk residents. In that time, our branch
has produced:
• Six winners of Florida Swimming’s Swimmer of the Year
award.
• Two “Jessie Helfrich Hicks Award” winners for the
outstanding Hillsborough County Schools female swimmer.
• Six Scholastic All-American awardees.
• Thirty-two All-Hillsborough County swimmers.
• Ten college swimming scholarship awardees.
• TBAY Brandon swimmers invited to train at the Olympic
Training Center in Colorado Springs, CO in 2013 and 2014.
What we offer:
Comprehensive youth and adult swim lessons lead by Brittany
Fabry, an instructor with over 6 years of swim lesson instruction
experience. (Ms. Fabry has assisted in providing swim lessons at
the Starling Club the previous two years.)
The area’s premier swim club with one of the area’s most
accomplished coaches; Dave Gesacion, a certified ASCA level 4
coach. (see addendum for more information on Coach Gesacion).
A continuum of competitive swim team levels, from early
competitive to elite high performance, in which graduates of swim
lesson program may participate in and progress through.
Swim lesson philosophy:
Our instructors believe that swimming is a fun and healthy
activity that truly can have a lifetime of benefits. Their goal is to
help both youth and adult swimmers improve to help them
maximize their enjoyment and benefits from swimming.
Our youth lesson program is designed to help the student become
familiar with all four swim strokes and become prepared to move
into early competitive swimming.
Our smaller class sizes provide more direct interaction with our
caring instructors, improving the quality of the learning
experience. (see addendum for more information on lesson
levels)
Coach Brittany Fabry:
Brittany Fabry has over 6 years of swim lesson instruction
experience. Ms. Fabry possesses a strong swimming background;
as a young competitive swimmer she trained with three-time
Olympic
Gold
medalist
Brooke
Bennett
under
the
tutelage of Olympic Coach Peter Banks. Additionally, she swam
four years at Durant H.S. where she was elected team captain
and named team MVP. Ms. Fabry swam collegiately at Florida
Atlantic University where she graduated with a degree in
Elementary Education. She is currently a kindergarten teacher in
the Hillsborough School District.
A strong advocate for water safety and the sport of swimming,
Ms. Fabry has a sound knowledge of swimming methods and
techniques and is proficient in instructing entry level through
advanced swimmers.
Swimming is what we do!
Addendum – Dave Gesacion
“Championship Behavior" is core to the coaching philosophy of TBAY Brandon Head Coach,
Dave Gesacion. He defines championship behavior as that which embodies solid character,
respect for others, and integrity for self, on and off the pool deck; at home, school and in
the community.
Coach Gesacion is also a firm believer in the "Triangle of Success" where the athlete, coach
and parent are all on the same page, each playing their own role in helping the athlete
achieve success in all facets of life.
Coach Gesacion was a 15 time NAIA All-American, 8 time NCAA Division II All-American,
NAIA National Champion in the 200 Butterfly, 4 time team MVP, and a CoSIDA Academic
All-American. As a coach he was a 2006 Speedo Long Course Junior National Champions
(Associate Head Coach), 2007 recipient of the ASCA Award of Excellence, and a 2008
inductee into the Westminster College Hall of Fame.
A certified ASCA Level 4 coach, Coach Gesacion is no stranger to success. After graduating
from Westminster College in May of 2000, Gesacion was invited to coach at the Longhorn
Swim Camp in Austin, Texas with University of Texas and Olympic Head Coach, Eddie Reese
and University of Texas Women’s Coach and Olympian, Jill Sterkel. In the fall of 2000,
Gesacion became a graduate assistant swim coach at Clemson University, working with both
the men’s and women’s swim programs. In 2001, Gesacion moved to the Tampa, Florida
area and began his own branch of Tampa Bay Aquatics (TBAY). As Associate Head Coach
under mentor and Head Coach, Rich Rogers, Coach Gesacion helped lead TBAY to the 2006
Speedo Junior National Combined Team Championship in Irvine, California. In 2007
Gesacion accepted the position of National Development Coach at national powerhouse
swim club, Nitro Swimming in Austin, Texas.
In the fall of 2010, Coach Gesacion with his wife, and four young children relocated back to
the Tampa, Florida area where he took on the Head Coaching responsibilities of the newly
formed TBAY Brandon swim team.
Coach Gesacion is experienced and skilled in motivating and maximizing swimming careers
for swimmers at all levels of skill and ability. He has developed more than 150 swimmers
that have gone on to compete at all championship levels including; Age Group
Championships, Senior Championships, Southern Zone Sectionals, Junior Nationals, Senior
Nationals, and Olympic Trials. Swimmers under his tutelage, have gone on to swim
collegiately at Georgia, Purdue, Texas, North Carolina, Clemson, Navy, Kentucky, University
of Tampa and many more.
Addendum – Lesson Levels
Child Level 1 – Starting at three (3) years or older with no swimming experience.
Students will become comfortable in the water, learning to get their face wet, blow bubbles,
hold their breath underwater, float independently, complete ten (10) relaxed bobs, reach
the pool’s edge and enter, and exit the pool properly. Class sessions are limited to a
maximum of five (5) students per instructor. Class sessions are a maximum of thirty (30)
minutes dependent on number of participants.
Child Level 2 – Starting at three (3) years or older with ability to demonstrate skills and
techniques learned in Level 1.
Students will begin to learn basic kicking and arm stroke technique to propel themselves
independently. Students will learn to demonstrate a basic swim stroke for half the length of
the pool and complete rollovers - front-to-back and back-to-front. Class sessions are limited
to a maximum of five (5) students per instructor. Class sessions are a maximum of thirty
(30) minutes dependent on number of participants.
techniques learned in Levels 1 and 2.
Students will begin to learn the correct arm strokes for freestyle and backstroke. Students
will begin to learn the proper breathing technique for freestyle. Students will learn to
demonstrate proper freestyle and backstroke techniques for the length of the pool.
Students will learn to demonstrate streamline kick from wall to the flags, swim freestyle a
minimum of five (5) yards with no breathing, and side-glide-kick a minimum of five (5)
yards Class sessions are limited to a maximum of five (5) students per instructor. Class
sessions are a maximum of thirty (30) minutes dependent on number of participants.
Students will improve their freestyle breathing and arm stroke coordination, increase the
effectiveness of their kicking and increase the length they are able to maintain proper
freestyle technique. Students will also improve their backstroke arm stroke and kick,
increasing the length they are able to maintain proper backstroke technique. Students will
learn to demonstrate crawl stroke with breathing (15 yards with a minimum of four
(4) breaths), back crawl stroke, and a butterfly kick for a minimum of five (5) yards. Class
sessions are limited to a maximum of six (6) students per instructor. Class sessions are a
maximum of thirty (30) minutes dependent on number of participants.
Child Level 5 – Starting at four (4) years or older with ability to demonstrate skills and
Students are competent in freestyle and backstroke technique but will improve and enhance
their skills in order to complete a minimum of two lengths of the pool without stopping.
Students, who show an interest, may also begin to learn the breaststroke and butterfly
techniques. Students will learn to demonstrate proper freestyle technique for a minimum
of twenty-five (25) yards and proper backstroke technique for a minimum of twelve and a
half (12.5) yards. Students will demonstrate the ability to tread water for one (1) minute,
complete a kneeling dive, sitting dive, and standing dive, and demonstrate proper
underwater dolphin kick in a streamline position from wall to flags. Class sessions are
limited to a maximum of six (6) students per instructor. Class sessions are a maximum of
thirty (30) minutes dependent on number of participants.
Tab 10
FISHHAWK III
______________________________________________________________
FIELD INSPECTION REPORT
January 14, 2014
Rizzetta & Co., Inc.
John R Toborg – Operations Manager
RIZZETTA & COMPANY
INCORPORATED
Summary
General Updates, Recent & Upcoming Maintenance Events
During the month of February, all Bahia, St. Augustine & Zoysia turf shall receive an
application of 24-0-10 fertilizer including a Pre Emergent Herbicide.
We are awaiting an assessment from ValleyCrest (Dr. Barry Troutman) regarding the
vitality of the Wax Myrtle hedge along the Lithia fence line buffer to the north of Starling.
In March, a new rotation of spring annuals will be installed. Some options are:
Mixed Angelonia
Mixed Begonias
Mixed Pentas
Fancy Leaf Caladiums
(shade or sun as
appropriate)
Torenia Kauai Series
Gomphrena – Buddy Series Geraniums Mixed colors-no red
New Guinea or SunPatiens
Salvia Vista Mix
RIZZETTA & COMPANY INCORPORATED
2
Lithia Buffer, North Park, Oakline Park & NW DRA
The following are action items for ValleyCrest
to complete. Please refer to the item # in your
response listing action already taken or
anticipated time of completion. Red text
indicates deficient from previous report. Bold
Red text indicates deficient for more than a
month. Green text indicates a proposal has
been requested or plants have been
requested to be installed and invoiced.
1. There is still too much dead material in the
Wax Myrtle hedge along the Lithia fence
line buffer. As reported in the summary at
the beginning of this report, we are
awaiting an assessment from ValleyCrest’s
Dr. Troutman regarding the overall vitality
of these plants.
9. Replace three Azaleas to match
existing (G.G. Gerbing or Formosa)
on the northern half of North Park.
10. Contractor to prepare a proposal to
chemically treat and hand remove
all Spanish & Ball Mosses from heavily
infested tree on the northern side of
Oakline Park. (UPDATE: This has been
completed)
Before
2. There are also suckers on many of the trees
(Oaks AND Weeping Willows, etc.) along
the north buffer that need removed.
3. Approximately 4-5 homes east of Longspur,
there is a dead Pine tree on the north side
of the fence line that needs removed.
After
4. The Pine that has been dead for a long
time is scheduled to be removed and
replaced the week of January 19th.
5. On the northwest corner of the “central”
DRA north of Oakleaf Run Dr., remove the
Broomsedge from the ornamental grasses
at the mitered end section. The grasses
also need to be sprayed … probably for
Spider Mites.
6. Make sure all turf beneath all Weeping
Willows on the DRA banks is getting
mowed.
11. Make sure all Shell covered paths
and courtyards are blown off
regularly.
7. The entire bed line along the Lithia fence
line buffer needs defined and weeded.
12. We should begin looking into sod
replacement in a few spots on the
bank of the NW DRA before erosion
gets any worse. Staff will contact
Burgess Civil.
8. Spot treat broadleaf weeds in ROW turf
next to DRA’s along Persimmon Grove.
13. Also the trail along this DRA needs to
be treated for fire ants.
3
Boardwalk, The Preserve & Trailhead Park
14. Boardwalk leading into the Preserve
needs to be weeded on both sides.
15. Some of the Oaks on the back side of
Pond 10 in the Preserve can now be
lifted. We also need to ensure these
are on the regular ornamental
fertilization program as some are
looking chlorotic.
16. At the entrance of the Preserve,
Knockout Roses need to be hit with
some fungicides and fertilizer.
17. At each maintenance visit, the
Variegated Confederate Jasmine in
the raised planter of the Preserve
entrance signage needs topped to
keep it out of the signage.
18. Continue to remove all dead Flax Lily
material behind the preserve signage.
19. Remove all suckers from all Crape
Myrtles.
20. On the inside of the Preserve gates on
the inbound side on the median,
remove the dead vining plant from
the ornamental fence.
24. Treat the Dwarf Asian Jasmine on the
Osprey Ridge median leading into the
Preserve with Fusilade to help rid it of the
Torpedograss.
25. On the trail between the Preserve and
the Boardwalk, there are a few areas
needing to be cut back.
26. The retaining wall behind the homes on
Starling Crossing Drive between the Lift
Station and the Trailhead Park did not get
line trimmed again. Nor did the retaining
wall behind the homes on Sanderling
Ridge Dr. along the western DRA.
27. The photo below is indicative of more
than one mitered end section where the
grade surrounding the inlet continues to
fail. RIPA has been contacted by the
developer, but a response has not been
received. As part of a previous erosion
repair job, this line (in the western DRA)
was TV’d and no damage was seen.
27
21. Ensure that the Red Rocket Crapes
behind the Preserve signage get a
good spring kick-off fertilizer when
appropriate.
22. Treat Dollar Weed in the Dwarf India
Hawthorn along the outbound lanes
of Osprey Ridge leaving the Preserve.
23. The Dwarf India Hawthorn on the
inbound side need to be continually
monitored and treated for whatever is
causing the thinning. There are no
severe symptoms of Chili Thrip,
therefore it may be Entomosporium.
28. This, and ALL mitered end sections are to
be line-trimmed at each and every
maintenance event.
29. Contractor to spray an application of
liquid copper on the Oak tree leading into
the Trailhead Park we’ve been monitoring
for a while to eliminate the Spanish and
Ball Mosses.
4
Sagecrest Park, Tract 23 & FishHawk Ridge
30. Along the private residents’ front
yards (see below) where Developer
landscape
and
irrigation
was
mistakenly
installed
on
private
property, ValleyCrest is providing a
proposal to re-install the irrigation and
landscaping where it was removed.
33. Selectively prune and maintain the
Awabuki Viburnum hedge at a uniform
height on the east side of the easternmost home on the south side of
Sagecrest Park.
34. Treat fire ant mounds and remove
weeds from Juniper bed on the south
side of Sagecrest Park.
35. Replace 7-9 1-Gal. Flax Lily on the SW
corner of Sagecrest Park in front of Unit
5322. Install & invoice.
36. Treat broadleaf weeds in the turf of Tract
23.
37. About 2/3 of the way down Tract 23, a
bed of Flax Lily needs to be replaced
under warranty.
37
31. All Crape Myrtles need to have
Spanish Moss removed during the
dormant season.
38. In the ROW at the intersection of
Crosscourt View & Courtside View Dr. on
the south end of Tract 23, ValleyCrest is
going to eradicate the current turf and
install new. This died during the lot
construction as the irrigation was
continually being broken.
32. Cut back Lantana and Knockout
Roses at the Mail Kiosk on the south
side of Sagecrest Park.
39. Shell Path in the FishHawk Ridge medians
needs continually blown clean of all leaf
debris and Spanish Moss.
5
FishHawk Ridge, Tennis Center & Starling Club
40. There is one Azalea on the northern 49. There are some turf issues in the turf
end of the FishHawk Ridge median that
between the parking lot and the street in
needs to be replaced.
front of the Tennis Center. Chemical
burn? If so, this needs to be cut out and
41. Keep
all
Saw
Palmettos
from
replaced.
encroaching onto the shell path.
50. ValleyCrest to install and invoice for a
42. Remove minor suckering on the Tree
new matching Standard India Hawthorn
Ligustrum on the north side of the east
on one side of the sidewalk leading up
courts at the Tennis Center.
to the Championship Court from the
parking lot.
43. ValleyCrest needs to completely
eradicate the Soda Apple on the east 51. Prune out any dead material in the
side of the east courts at the Tennis
Awabuki Viburnum toward the eastern
Center.
end of the parking lot of the Tennis
Center.
43
52. The Lantana in the raised planters of the
Starling Club pool deck are going to be
cut flush and then hit hard with a good
spring-kick fertilizer to promote a full
growth pattern.
53. The proposal to replace the dying Dwarf
India Hawthorn directly behind the
Starling Club with Dwarf Allamanda has
been approved and we are waiting on
its installation.
44. Tree Ligustrum on the south side of the
east courts still need to be top pruned.
45. Plumbago still needs to be cut back
here also.
46. Remove dead Flax Lily on the back
side of the storage unit and replace as
required.
47. The Knockout Roses on the west side of
the Tennis Center on the
Championship Court also need to be
hit with some fertilizer and fungicides.
54. There are some minor weeds & Bermuda
grass in the Juniper bed above the
Lantana.
55. The Agapanthus beneath the Tree
Ligustrum in the rear raised planters of
the pool deck are going to be relocated
as they are not thriving there and we are
replacing with a bed of combined
Purple Potato Vine and Foxtail Ferns.
48. Replace dead Knockout Rose in front
of the parking lot of the Tennis Center.
6
Blank Tab
Fishhawk CDD III
January 2015
Fishhawk CDD III
January 2015
Plans for February 2015
We will be redoing the annual
We serviced the entire
bed with fresh dirt in advance
property this Month on the
of the new annuals in March.
2nd and 4th week of the
All Turf will be Fertilized.
The next Inspection will be
held on Thursday Feb 5th.
We are going to start to
cut the Zoysia lower. This is
going to cause it to appear
brown but this is normal and
the turf will green up nicely as
we get into spring.
Month.
We hard edged all concrete
curbs as well as the Sidewalks blowing off all debris
that was created.
We are still serving the
property on an every other
Damage caused at the Natural Area on Longspur by
Company doing pool work.
week schedule and will do
so through the month of
This is the DRA on Persimmon Grove. It
has been holding water all summer .
New Plumbago installed on the west side
of the Championship Court.
FISHHAWK
CDD III
JANUARY 2015
We installed replacement
Plumbago on the west side of the
Championship tennis Courts as
well as replacement Indian Hawthorn at the entrance on the
Southside.
We installed new plant material
at the Trailhead Park where the
Flax lilies were and replaced them
with Confederate Jasmine and
Muhly grass.
The second application of Pine
Straw was also applied.
. The monthly inspection was
performed on Wednesday January
14th with John Torborg. This is
done on a Monthly basis with myself and John. During the inspections we noted some deficiencies
as well as some opportunities to
improve the landscape. The deficiencies have/will be addressed.
Proposals will be
submitted
in the areas that improvements
can be made.
I have been monitoring the Pond
on the east side of Starling Crossing
for water level but there is still standing water throughout the pond. We
are unable to get into the area and
cut down the plant material due to
the standing water. As long as the
rains keep coming the water level is
not going to recede. I do know that
Aquatic Systems has looked at this
to see if there is something they can
do to reduce the growth so that they
area might have a better chance of
drying out.
We are having some problems with
the annuals this go around. We have
applied a liquid fertilizer 2 times to
help promote flowering.
These trees are on Fishhawk Ridge Blvd. I am
monitoring them and will report back to what if any
the problem might be.
Fishhawk CDD III
January 2015
The top pictures are
the before of
Trailhead park and the
pictures on the side
are the after pictures.
Fishhawk CDD III
January 2015
On January 20th we
treated Fishhawk
Ridge Blvd and Starling Crossing ( see the
flag below) for weeds.
These pictures were
taken on Jan 22nd.
The area was treated 2
times in 2 days or less
as the other vendors
flag did not have a
date on it. This may
cause problems as we
head into the spring
and summer as the
Temps start to climb.
Fishhawk CDD III
January 2015
IRRIGATION REPORT
We completed our normal
inspections for the month. All
clocks were reduced to 50% except
for where the new plantings or sod
was installed.
During the month of January during our inspections we did the
following:
Replaced -9 heads and nozzles
Repaired -7 broken pipes
Raised– 2 heads
We also repaired several drip line
breaks though out the month of
January.
The Pump at Persimmon Grove
was down for most of the Month. It
was repaired on January 22nd.
Tab 11
Proposal for Community Development District
Technology Services
RIZZETTA
TECHNOLOGY
SERVICES
Services Provided:
Website Design, Hosting, & Maintenance
E-mail Set-Up & Storage
CDD Website Compliance Oversight
Content Management
Network Consulting & Support
Why Does Your District
Need a Website?
Governor Rick Scott Signed Senate Bill 1632 into law on
May 10, 2014, which states that by October 1, 2015, or by
the end of the first full fiscal year after its creation, each
special district must maintain an official website, and
must submit its website address to the Special District
Accountability Program. The link to each district website
will be posted on the Department of Economic
Opportunity’s Website.
In addition, each district has a set of content guidelines
that must be followed, monitored, and updated in order
to remain in compliance.
What Information is Required?
The full text of the special district’s charter and the statute which
the special district operates, any grant of special powers, the date
of establishment, and the establishing entity.
A listing of all taxes, fees, assessments, or charges imposed and
collected by the special district, including the rates or amounts for
the fiscal year and the statutory authority for the levy of the tax,
fee, special assessment, or charge.
The primary contact person for the special district for purposes of
communication from the Department of Economic Opportunity.
A code of ethics adopted by the special district, if applicable, and a
hyperlink to generally applicable ethics provisions.
The adopted budget of the special district, in addition to budget
amendments as required by with section 189.418, FL Statutes
The final, complete audit report for the most recent fiscal year and
other audit reports required by law or authorized by the governing
body of the special district
Full Legal Name of the district
The public purpose of the special district.
The name, address, e-mail address, and the term for each member
of the governing body of the district
The fiscal year of the district.
The mailing address, email address, telephone number, and internet
website uniform resource locator of the special district.
A description of the boundaries and the services provided by the
special district.
What Your
Website
Would
Include
•
•
•
•
In Addition to what is
required by law, we will •
include additional
•
standard features for your
site, including sections for: •
Financial Documents
Meeting Minutes
Election Information
General CDD Information
Important Links
Community News
Event/Meeting Calendar
Website Design & Implementation
We will work with you to create a site that
uniquely represents the style and branding
of your district within our base template.
Advanced customization services are also
available for an additional fee.
Content Management
We will provide
services to upload and
maintain district
documents, as well as
create new categories
which may be required
in the future.
We will take full
responsibility for
content
compliance.
E-mail Hosting
Services
As Board Members, when you communicate about district
business via e-mail, your e-mail becomes subject to public
records request.
In order to avoid any potential comingling, we highly
recommend maintaining a separate e-mail address solely
for district-related communication- especially because
your e-mail address is now required to be listed on the
district’s website.
We will set up a separate e-mail hosting service with
Microsoft Exchange that will allow you to maintain an
individual, separate e-mail address, with 25 GB of data
storage. Your e-mail address would correspond with your
new domain, such as Supervisor@YourCDD.org.
E-blast/Newsletter Services
The ability to communicate
rapidly & efficiently through
digital channels is becoming
increasingly important. Having
the right information reach
residents is vital to ensure your
message is heard appropriately.
We can set up an e-blast
system to quickly & easily
communicate to your
district’s residents.
Additional Add-On Services
Network
Design
Consulting
Oversight of
Existing
Network
Vendors
Custom
Graphics
On-site
Tech
Support
Website &
E-mail
Content
Crafting
On-Call
E-blasts
Blank Tab
CONTRACT FOR TECHNOLOGY SERVICES
DATE:
___________________
BETWEEN:
___________________
___________________
___________________
(Hereinafter referred to as "Client");
AND:
RIZZETTA TECHNOLOGY SERVICES, LLC
5020 W. Linebaugh Ave.
Suite 200
Tampa, Florida 33624
(Hereinafter referred to as "Consultant").
SCOPE OF SERVICES:
Services provided by Consultant shall be to provide Client with the development,
implementation, maintenance and/or the upgrading of its technological capabilities.
Services may include, but are not limited to:
Web Site:
Development:
Consultant shall design or re-design and implement a web site for Client to
comply with Florida legislative requirements that special districts operate and
maintain web sites. Details of required content are shown in Addendum “A”.
Hosting and Backup:
Consultant shall provide hosting and backup of Client web site.
Customization:
Consultant shall provide programming services to add features / functions which
are in addition to those required by statute and are outlined in Addendum A to this
contract.
Content Updating:
Consultant shall update content, including minutes, financial statements, events
etc. on a monthly basis.
1
E-mail Services:
Consultant shall establish and register, if necessary, domain name for purposes of setting
up and creating individual e-mail addresses for supervisors, staff or employees as
designated by the Client. Services also include ongoing management of e-mail accounts,
hosting and backup.
Additional Services:
Consultant shall provide additional services, as requested, which may include, but are not
limited to: network, phone system and wireless internet design, installation and support,
security consultation, IT and computer training, activity tracking, alerts and system
monitoring.
FEE SCHEDULE:
Fees for services described above shall be as follows:
Web Site:
Development of new web site
Re-design of existing web site
Hosting and Backup
Content Updating
Customization
Termination/Transfer Fee
$1,500 One-time charge
$750 One-time charge
$50 Monthly
$50 Monthly
To Be Determined
To Be Determined
Email:
Set-up fee for E-mail services
Ongoing E-mail service (25GB per user)
Additional Services:
$500 One-time charge
$15 /month/user
To Be Determined
Out-of-Pocket Expenses:
In addition to professional fees, project related out-of-pocket expenses will be
billed at cost. These expenses include, but are not limited to: airfare, mileage,
public transportation, parking, lodging, meals, reproduction of documents, long
distance telephone, fax, postage, clerical support, computer charges and express
mail. These expenses will be invoiced along with fees and will be due and
payable when invoiced.
2
Fees and expenses will be invoiced upon completion or monthly, as applicable, and will
be due and payable when invoiced.
The monthly fees outlined herein shall be amended annually as reflected in the adopted
General Fund Budget of the District. Such new fees, as authorized by the District’s
action to adopt the General Fund Budget, shall become a binding schedule of this
Contract until otherwise changed by a subsequent action of the District.
The one-time charges outlined herein shall be subject to change in the future upon request
of the Client for additional services. Such revised one-time charges will be provided to
the Client for approval prior to commencement of any additional services.
CLIENT RESPONSIBILITIES:
The Client shall furnish all required documents, data and information relative to the
project necessary for the Consultant to perform the duties of this Contract. In addition,
Client shall provide timely services of its staff deemed necessary as the project
progresses. Expenses incurred in providing this support shall be the sole responsibility of
the Client.
TERM:
This Contract may be terminated as follows:
1) By the Client for "good cause" which shall include misfeasance, malfeasance,
nonfeasance or dereliction of duties by the Consultant. Termination for “good cause”
shall be effected immediately by provision of written notice to Consultant at the
address noted herein;
2) By the Consultant for “good cause”, which shall include, but is not limited to, failure
of the Client to timely pay Consultant for services rendered in accordance with the
terms set forth in this Contract, malfeasance, nonfeasance or dereliction of duties by
the Client, or upon request or demand by the Board for Consultant to undertake any
action or implement a policy of the Client which Consultant deems unethical,
unlawful or in contradiction of any applicable federal, state or municipal law or rule.
Termination for “good cause” shall be effected by provision of a minimum of 30
days written notice to Client at the address noted herein; provided that Client is given
a reasonable opportunity to cure such defect;
3
3) By Client for no cause upon the provision of a minimum of 60 days written notice to
Consultant at the address noted herein.
Consultant will be entitled to full compensation, pursuant to the terms of this contract,
through the termination date. Consultant will make all reasonable effort to provide for an
orderly transfer of all records of the Client to the Client or its designee.
NON-PAYMENT:
The failure of Client to pay any amount due within 30 days of presentation shall
constitute good cause for Consultant to suspend services provided under this Contract
until full payment is received.
NON-CONTINGENCY:
The payment of fees and expenses, as outlined in this Contract, are not contingent upon
any circumstance not specifically outlined in this Contract.
LEGAL COMPLIANCE:
Consultant shall, for as long as Consultant is under contract to provide the services
described herein, be responsible:
1) To ensure that the Client website remains in compliance with all applicable Florida
Statues regarding the content and functionality of such website, including but not
limited to, section 189.069, F.S.
2) To provide for the long-term storage of email in compliance with all applicable
Florida Statutes regarding records retention.
GENERAL TERMS AND CONDITIONS:
1) All invoices are due and payable upon presentation. For invoices not paid within 30
days of presentation, interest on the balance due will be charged at the maximum
legally permissible rate.
2) In the event either party is required to take any action to enforce this Contract, the
4
prevailing party shall be entitled to reasonable attorney’s fees and costs.
3) Abandonment or suspension of the project shall not relieve the Client of monies due
for services rendered to the date of such abandonment or suspension. Such services
shall be billed at the applicable stated rates or full lump sum amounts and will be
immediately due and payable upon determination that the project has been abandoned
or suspended and that the Consultant has performed the services as outlined herein.
4) Ownership of web site, content, domain name and e-mail addresses, under all
circumstances is that of the Client.
5) The Client assumes full responsibility for damages awarded to third parties due to
misuse by Client of the work product provided, in addition to any damages arising to
the Consultant from said misuse by Client. Consultant shall have no responsibility
for misuse by Client.
6) This Contract shall be interpreted in accordance with and shall be governed by the
laws of the State of Florida.
7) In the event that any provision of this contract shall be determined to be
unenforceable or invalid by a Court of Law, such unenforceability or invalidity shall
not affect the remaining provisions of the Contract which shall remain in full force
and effect.
8) The Client shall, to the extent allowable under applicable law and except and to the
extent caused by negligence or willful misconduct of the Consultant, agree to
indemnify, defend, and hold the Consultant harmless from and against any and all
claims, actions, suits, demands, assessments or judgments asserted and any and all
losses, liabilities, damages, costs, court costs, and expenses, including attorney’s fees,
alleged or that Consultant may hereafter incur, become responsible for, or be caused
to pay out arising out of or relating to (1) damages caused to the Client by hacking or
any other unauthorized access to the data or content on the Client web site or e-mail
server; (2) damages caused by unauthorized use of Client’s web site content or e-mail
server by any third party; and (3) any claim for taxes or other charges which may be
made against the Consultant which are the primary responsibility of the Client. The
indemnification provided for herein shall not be deemed exclusive of any other rights
to which the Consultant may be entitled and shall continue after the Consultant has
ceased to be engaged under this Agreement. Nothing herein shall be construed to
limit Client’s sovereign immunity provided in s. 768.28 F.S.
5
This Contract shall represent the entire agreement between the Consultant and the Client. Both
Consultant and Client understand and agree with the terms and conditions as set forth herein.
ACCEPTED BY:
BY:
PRINTED NAME:
TITLE:
DATE:
RIZZETTA TECHNOLOGY SERVICES, LLC
BY:
PRINTED NAME:
TITLE:
DATE:
6
Addendum “A”
Required Web Site Content
Pursuant to Chapter 189.069 F.S., district web sites will be required to include and make
available the following information or documents:
1. The full legal name of the special district.
2. The public purpose of the special district.
3. The name, address, email address, and the term for each member of the governing
body of the special district.
4. The fiscal year of the special district.
5. The full text of the special district's charter and the statute under which the special
district operates, any grant of special powers, the date of establishment, and the
establishing entity.
6. The mailing address, email address, telephone number, and internet website uniform
resource locator of the special district.
7. A description of the boundaries and the services provided by the special district.
8. A listing of all taxes, fees, assessments, or charges imposed and collected by the
special district, including the rates or amounts for the fiscal year and the statutory
authority for the levy of the tax, fee, special assessment, or charge.
9. The primary contact person for the special district for purposes of communication
from the Department of Economic Opportunities.
10. A code of ethics adopted by the special district, if applicable, and a hyperlink to
generally applicable ethics provisions.
11. The adopted budget of the special district, in addition to budget amendments as
required by with section 189.418, Florida Statutes.
12. The final, complete audit report for the most recent completed fiscal year and other
audit reports required by law or authorized by the governing body of the special
district.
7

FISHHAWK COMMUNITY DEVELOPMENT DISTRICT III

Transcription

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