member of the public or City Council requests that an

Transcription

4
f
Those persons wishing to speak on any item included on the agenda
cyq
y,
should fill out and submit to the City Clerk a " Request to Speak" form
name and address optional) which is available at the entrance to the City
t
f
iraly '•
y
Z ;.
Council Chambers.
•
The
Sr"
y'
City
of
Chino
complies with
the Americans
with
Disabilities Act.
If
you require a reasonable accommodation to participate in this meeting,
0- ..
an:.
PORATE.
please contact the City Clerk' s Office ( 909) 590- 5562, at least 48 hours
prior to the advertised starting time of the meeting.
Any documents produced by the City and distributed to a majority of the City Council regarding any
item on this agenda will be made available in the City Clerk' s Office during normal business hours at
City Hall located at 13220 Central Avenue, Chino. In addition, such documents will be posted on the
City' s website at www.citvofchino.orq.
CHINO CITY COUNCIUREDEVELOPMENT AGENCY
REGULAR MEETING —CITY HALL COUNCIL CHAMBERS
TUESDAY, MARCH 15, 2011
OPEN SESSION —7: 00 P. M.
AGENDA
ROLL CALL
Council Members:
Yates, Haughey, Duncan, Elrod, Ulloa.
FLAG SALUTE — Chino Cub Scouts Pack 212.
INVOCATION — Chris
May, Calvary Chapel Chino Hills.
CEREMONIALS
Presentations:
Recognition of the California Association of Park and Recreation Commissioners
and Board Members' 2010 Outstanding Community Services Commissioner
Award — Linda Takeuchi.
CONSENT CALENDAR
At this time, members of the public may present testimony as to why an item
should
be
removed
from the Consent Calendar for
separate
discussion.
Unless a
member of the public or City Council requests that an item be removed from the
Consent Calendar, all items will be acted upon as a whole and by one vote. Items
removed from the Consent Calendar will be acted upon separately, following the
Public Hearing procedures.
1.
Minutes. March 1, 2011 - Regular meeting ( Ulloa
absent).
CHINO CITY COUNCIL/ REDEVELOPMENT AGENCY
MARCH 15, 2011
2.
2
Approve expenses as audited and within budget for warrants 890585
Warrants.
through 890966.
3.
Elected Officials' Report
Support.
Receive
and
Regarding
Travel, Training, Meeting and Community
City Officials' Report reflecting City
file the Elected
incurred
City, and ratify the
recommended City Council Community Support contributions.
Council
4.
business
related
expenses
by
the
Professional Services Agreement —Michael Brandman Associates, Inc. Approve
a Professional Services Agreement ( PSA) with Michael Brandman Associates,
Inc. for environmental services related to the Homecoming Development Project
located within The Preserve Specific Plan.
5.
Federal Asset Forfeiture Funds.
Appropriate funds from the unappropriated
reserves of the Asset Forfeiture- Department of Justice fund to enable officers to
California
the
attend
Association
Hostage
of
Negotiators
Conference;
and
purchase ( 80) Tactical Ballistic Vest Covers and a Sentinel Portable Alarm.
6.
Notice of Completion — Public Works Services Center Lighting Upgrades Project.
Accept the Public Works Services Center Lighting Upgrades Project by J. Kim
Electric, Inc., Fullerton, CA funded by the Federal American Recovery and
Reinvestment Act of 2009, as complete.
7.
Adoption
College
of
Ordinance No. 2011- 04 —
Park
amendment
Approving the First Amendment to the
Adopt an Ordinance approving an
Development Agreement.
to the College Park Development Agreement. ( Ordinance No. 2011-
04)
ORDINANCE NO. 2011- 04
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CHINO,
AMENDMENT
TO
A
FIRST
CALIFORNIA,
APPROVING
A
DEVELOPMENT AGREEMENT BETWEEN THE CITY OF CHINO, THE
CHINO REDEVELOPMENT AGENCY, THE STATE OF CALIFORNIA,
AND SCC/ COLLEGE PARK, LLC
S
M
RC
PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the City Council about
subjects
that do
not appear elsewhere on
the
agenda.
Due to Council policy and
Brown Act requirements, action will not be taken on any issues not on the
Agenda.
Ordinance No. 97-08 ( Chino Municipal Code Section 2. 04. 090) limits
speakers to no more than five ( 5) minutes in which to address Council or the
Redevelopment
Agency.
MARCH 15, 2011
3
NEW BUSINESS
8.
Professional Services Agreement — Pine Avenue Extension HPLUL 5188 ( 0- 18).
Approve a Professional Services Agreement with Huitt- Zollars, Inc., Irvine, CA for
preliminary engineering and design services.
Staff Report by Jose Alire, Director of Public Works.
Approve
RECOMMENDATION:
2, 385, 421
a
Professional
Services Agreement
in
the
Huitt-Zollars, Inc., Irvine,
CA for the preliminary
engineering and design services for the Pine Avenue Extension project, and
authorize the City Manager to execute the necessary documents on behalf of the
City.
amount
M
9.
of $
S
with
RC
Community Event Support. Review and discuss the City' s
support for non City- sponsored community events.
Non City- Sponsored
Staff Report by Linda Reich, Deputy Director of Community Services.
RECOMMENDATION:
M
S
Council discuss and provide direction to staff.
RC
MAYOR AND COUNCIL REPORTS
This is the time and place for the Mayor and Council Members to report on
prescheduled Council Committee Assignment Meetings that were held since the
last Regular Council Meeting, and any other items of interest. Upon request by an
individual Council Member, the City Council may choose to take action on any of
the subject matters listed below.
Mayor Yates
Mayor Pro Tern Haughey
Council Member Duncan
Council Member Elrod
Council Member Ulloa
City Attorney' s Report
City Manager' s Report
Police Chief' s Report
MARCH 15, 2011
4
RECESS CITY COUNCIL TO THE REDEVELOPMENT AGENCY AGENDA
Consent Calendar
At this time, members of the public may present testimony as to why an item
should
be
removed
separate
discussion.
Unless a
member of the public or Redevelopment Agency requests that an item be removed
from the Consent Calendar, all items will be acted upon as a whole and by one
vote. Items removed from the Consent Calendar will be acted upon separately,
following the Public Hearing procedures.
1.
Minutes. March 1, 2011 —
M
S
Regular meeting ( Ulloa absent).
RC
Public Communications
This is the time and place for the general public to address the Redevelopment
Agency about subjects that do not appear on the Agenda. Due to Agency policy
and Brown Act requirements, action will not be taken on any issues not on the
Agenda.
Ordinance No. 97-08 ( Chino Municipal Code Section 2. 04. 090) limits
speakers to no more than five ( 5) minutes in which to address Council or the
Redevelopment Agency.
Adjourn
RECONVENE THE CITY COUNCIL AND ADJOURN
The next Regular Meeting of the City Council will be held on Tuesday, April 5, 2011 at
7: 00 p. m. ( Closed Session at 6: 00 p. m. if necessary) in these Council Chambers.
I, Angela Robles, City Clerk of the City of Chino, do hereby certify that a copy of this
agenda has been posted by 5: 30 p. m. in the south window of City Hall on Friday, March
11, 2011.
Angela Robles,
City
Clerk
4
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CHINO CITY COUNCIL
REGULAR MEETING —CITY HALL COUNCIL CHAMBERS
TUESDAY, MARCH 1, 2011
CLOSED SESSION— 6: 30 P. M.
OPEN SESSION — 7: 00 P. M.
MINUTES
ROLL CALL
Council Members:
Yates,
Haughey,
Duncan, Elrod. ( UIIoa absent.)
CLOSED SESSION
The City Council recessed to Closed Session at 6:30 p. m.
CONFERENCE WITH LEGAL COUNSEL— EXISTING LITIGATION ( Subdivision
a)
of
Section 54956. 9):
James Marroquin v. City of Chino, WCAB Case No.
ADJ3626909.
The
City
had
given
Council
6:48 p. m. Mayor Yates announced that
the Closed Session agenda item. The meeting
reconvened at
direction
on
the City Council
recessed to the
Open Session at 7:00 p. m.
FLAG SALUTE— R. O. T. C., Don Lugo High School.
INVOCATION —Scott
Weatherill, Park Christian Fellowship.
CEREMONIALS
Proclamations:
Arbor
Day—
March 8, 2011.
Mayor Yates presented a Proclamation designating March 8, 2011 as Arbor Day
to Jose Alire, Director of Public Works.
National Nutrition Month— March 2011.
Mayor Yates presented a Proclamation designating March 2011 as National
Nutrition Month to Sylvia Orozco, Board Member, Chino Valley Unified School
District, and Linda Reich, Deputy Director of Community Services.
CHINO CITY COUNCIL
2
MARCH 1, 2011
Presentations:
Recognition of the 2010 Edwin Rhodes Community Service Award Recipient —
Linda Takeuchi.
by the Members of the Citizens' Recognition
Committee presented Linda Takeuchi with the 2010 Edwin Rhodes Community
Mayor
Yates
accompanied
Service Award.
Mayor' s Home Beautification Award —March 2011.
Mayor Yates presented the Mayor's Home Beautification Award for March 2011
to Brian Chilstrom, 4126 Alma Court.
CONSENT CALENDAR
1.
2.
2011 -
February 15,
Minutes.
Regular meeting ( all Members present).
Warrants. Approve expenses as audited and within budget for warrants 890345
through 890584.
3.
Elected Officials' Report Regarding Travel, Training, Meeting and Community
Receive and file the Elected City Officials' Report reflecting City
expenses
incurred by the City, and ratify the
related
recommended City Council Community Support contributions.
Support.
Council
4.
business
City' s Time Capsules
resolution
and
Approve a
Capsule locations,
scheduled opening
role of the Centennial Time Keepers to the permanent record.
committing
dates, and
the Role of the Centennial Time Keepers.
the three Time
Resolution No. 2011- 09)
5.
Final Tract Map. No. 17000 and the Subdivision Improvement Agreement ( LS
College Park, LLC).
Approve Final Tract Map No. 17000 and the Subdivision
Improvement Agreement for LS College Park, LLC.
6.
California
State
Department
Transportation
of
—
Community- Based
Transportation Planning and Environmental Justice Grants. Approve a resolution
authorizing applications of Community- Based Transportation Planning and
Environmental
Justice
Grants
from
the
California
State
Department
of
Transportation for Fiscal Year 2010- 11. ( Resolution No. 2011- 10)
7.
Appropriation
of
Earned Interest
on
Grant Funds.
Appropriate the interest
earned from July 1, 2010 through December 31, 2010 on grant funds to the grant
fund accounts.
8.
Adoption
of
Ordinance No. 2011- 02 — Amending
Chino Municipal Code.
use
of
bridle
removed
paths
Chapters 1. 15 and 10. 52 of the
Adopt an ordinance adopting regulations related to the
and
equestrian
trails.
( Ordinance
a separate motion.)
No.
2011- 02) ( Item
CHINO CITY COUNCIL
MARCH 1, 2011
3
Moved by Mayor Pro Tem Haughey, seconded by Council Member Elrod,
and carried on a 4- 0- 1 roll call vote, to approve Consent Calendar Items 1
through 7 as presented.
AYES:
NOES:
DUNCAN, ELROD, HAUGHEY, YATES
None
ABSENT:
ULLOA
ITEM REMOVED FROM CONSENT CALENDAR
8.
Adoption
of
Ordinance No. 2011- 02 — Amending Chapters 1. 15 and 10. 52 of the
Chino Municipal Code.
bridle
use of
Adopt an ordinance adopting regulations related to the
paths and equestrian
trails. ( Ordinance No. 2011- 02)
Council Member Duncan recused himself and left the Council Chambers.
Moved by Mayor Pro Tern Haughey, seconded by Council Member Elrod,
and carried on a 3- 0- 1- 1
roll call vote, to adopt Ordinance No. 2011- 02,
which adopts regulations for the use of bridle paths and equestrian trails.
AYES:
NOES:
ELROD, HAUGHEY, YATES
None
ABSENT:
ULLOA
RECUSE:
DUNCAN
Dave Delgado addressed the City Council and asked about the placement of the signs.
Mayor Yates explained the intent of the Ordinance and reviewed the exception to the
restriction for motorized vehicles as outlined in the Ordinance.
Council Member Duncan returned to the Council Chambers.
Call the Redevelopment Agency to Order
The Redevelopment
Agency
to
was called
order at
7: 24 p. m.
(
Ulloa absent.)
PUBLIC HEARINGS - JOINT CITY COUNCIL/ REDEVELOPMENT AGENCY
9.
First Amendment to the College Park Development Agreement. Consider an
amendment
04)
Staff
Report
by
Patrick
J.
Griffin,
Assistant
City
Manager,
Community
Development / Redevelopment.
Mayor Yates
the
City
opened
Council
on
the
public
hearing. There being no one present to address
public hearing was closed.
this issue the
CHINO CITY COUNCIL
4
MARCH 1, 2011
ORDINANCE NO. 2011- 04
AN ORDINANCE OF THE CITY COUNCIL OF HE CITY OF CHINO,
CALIFORNIA,
APPROVING
A
FIRST
AMENDMENT
TO
A
DEVELOPMENT AGREEMENT BETWEEN THE CITY OF CHINO, THE
CHINO REDEVCELOPMEN AGENCY, THE STATE OF CALIFORNIA,
AND SCC/ COLLEGE PARK, LCC.
Moved by Mayor Pro Tem Haughey, seconded by Council Member Duncan,
and carried on a 4- 0- 1 roll call vote, to conduct the public hearing and
approve the introduction of Ordinance No. 2011- 04 approving the First
Amendment to the College Park Development Agreement, to be read by
number and title only, and waive further reading of the Ordinance.
AYES:
NOES:
None
ABSENT:
ULLOA
Jimmy Gutierrez, City Attorney read the title of the ordinance into the record.
The Redevelopment Agency recessed to the City Council agenda at 7: 29 p. m.
PUBLIC COMMUNICATIONS
Erin Fernandes accompanied by players of the Chino National Little League extended
an invitation to the City Council and to the community to attend the Chino National Little
League Opening Ceremonies at Heritage Park on Saturday, March 5, 2011.
Diane Boudreaux addressed the City Council and expressed concerns about the longterm ground lease between the State of California and Majestic Reality.
Patti Arlt, Chino Valley Chamber of Commerce reviewed the list of Chamber activities for
the month of March 2011.
Todd Warden, Field Representative for South Coast AQMD, thanked the City Council for
airing the State of the Air AQMD video on Chino Channel 3 and announced upcoming
Earth Day events.
The Redevelopment Agency reconvened at 7: 41 p. m.
NEW BUSINESS - JOINT CITY COUNCIL/ REDEVELOPMENT AGENCY
10.
Award
of
Contract — Police Department Development Project.
Award of a
construction contract to C. W. Driver, Ontario, CA for the construction of the
Chino Police Department Development Project.
Staff Report by Jose Alire, Director of Public Works.
Jose Alire, Director of Public Works provided a brief overview of the project and
the bid
process.
He informed the
City
Council that letters
of protest
challenging
CHINO CITY COUNCIL
MARCH 1, 2011
5
the bid opening time had been filed
with
the
City. After reviewing the claim and
discussions with the City Attorney, staff is recommending that the City Council
reject all bids and direct staff to rebid the project.
Moved by Mayor Pro Tern Haughey, seconded by Council Member Elrod,
and carried on a 4- 0- 1 roll call vote, to reject all bids and direct staff to
rebid the project.
AYES:
NOES:
None
ABSENT:
ULLOA
The Redevelopment Agency recessed to the City Council agenda at 7: 44 p. m.
NEW BUSINESS
11.
Local Agency Formation Commission Island Annexation Policy Review. Approve
City' s submission of comments on the Local Agency Formation
the
Commission' s policies concerning the annexation of County islands.
Staff Report
by
Brent Arnold,
Deputy
Director
of
Community
Development /
City
Planner.
Moved by Council Member Elrod, seconded by Mayor Pro Tern Haughey,
and carried on a 4-0- 1 roll call vote, to review the proposed response to the
San Bernardino County Local Agency Formation Commission' s Island
Policy, and authorize the City Manager to transmit the
response to the Commission on behalf of the City.
Annexation
AYES:
12.
NOES:
None
ABSENT:
ULLOA
2010- 11 Financial Review ( July 1, 2010 through February 28, 2011).
Receive
and file the Financial Status of Revenues and Expenditures for Fiscal Year 201011.
Staff Report by Rob Burns, Director of Finance.
Moved by Council Member Elrod, seconded by Council Member Duncan,
and
carried
on
a
4- 0- 1
roll
call
vote,
to 1)
receive and file the financial
review status report; 2) appropriate $304,487 from unappropriated reserves
of the General Fund and $ 221, 863 from unappropriated reserves of the
Community Services Fund; 3) increase the revenue budget in the amount
of $ 58,439
in the General Fund
209, 857 in the Community Services
Fund; 4) approve amendments to the contracts for Building Code Solutions
and $
and the Chino Valley Unified School District; and 5) authorize the City
Manager to
execute
the necessary documents
on
behalf
of
the
City.
CHINO CITY COUNCIL
MARCH 1, 2011
6
AYES:
NOES:
None
ABSENT:
ULLOA
MAYOR AND COUNCIL REPORTS
Mayor Yates
No report.
Mayor Pro Tern Haughey reported on meetings and events attended since the last
meeting.
Council Member Duncan
Council Member Duncan reported on meetings and events attended since the last
meeting.
Council Member Elrod
Council Member Elrod thanked the Inland Empire Utilities Agency for supporting the
recommendation of the Sewage Policy Committee to maintain sewage rates for one
year.
Council Member UIIoa
Absent.
City Attorney's Report
No report.
City Manager's Report
No report.
Police Chiefs Report
No report.
RECESS CITY COUNCIL TO THE REDEVELOPMENT AGENCY AGENDA
The City Council recessed to the Redevelopment Agency at 7: 59 p. m.
RECONVENE THE CITY COUNCIL AND ADJOURN
The
City
Council
reconvened and adjourned at
8: 00 p. m.
CHINO CITY COUNCIL
MARCH 1, 2011
7
The next Regular Meeting of the City Council will be held on Tuesday, March 15, 2011 at
7: 00 p. m. ( Closed Session at 6:00 p. m. if necessary) in these Council Chambers.
APPROVED AND ADOPTED THIS
DAY OF
2011.
DENNIS YATES, MAYOR
ATTEST:
ANGELA ROBLES, CITY CLERK
ar 1 l Min0301
These
minutes are not official until signed.)
MEMORANDUM
CITY OF CHINO
FINANCE DEPARTMENT
COUNCIL MEETING DATE:
TO:
PATRICK J. GLOVER, CITY MANAGER
FROM:
ROB BURNS, DIRECTOR OF FINANCE RQ
SUBJECT:
WARRANTS
MARCH 15, 2011
RECOMMENDATION
Approve expenses as audited and within budget for warrants 890585 through 890966.
FISCAL IMPACT
None. Sufficient funds have been budgeted for this item.
Approved [ ]
City Clerk:
AYES:
DY [ ]
GD [ ]
EE [ ]
TH [ ]
EU [ ]
NOES:
DY [ ]
GD [ ]
EE [ ]
TH [ ]
EU [ ]
ABSENT:
DY [ ]
GD [ ]
EE [ ]
TH [ ]
EU [ ]
ABSTAIN:
DY [ ]
GD [ ]
EE [ ]
TH [ ]
EU [ ]
Denied [ ]
Continued [ ]
Tabled [
COUNCIL MEETING DATE: MARCH 15, 2011
SUBJECT: WARRANTS
PAGE 2
BACKGROUND
Having been approved as prescribed by Government Code Section 37202 and 37208,
the following demand registers are herewith submitted for Council ratification:
NO.
WARRANTS
DATE
FY
AMOUNT
1.
890585 TO 890808
2/ 10/ 11
10- 11
1, 531, 760. 39
2.
890809 TO 890966
2/ 17/ 11
10- 11
3, 375, 086. 31
TOTAL
ISSUES/ ANALYSIS
None.
RB: hm
4,906, 846. 70
MEMORANDUM
CITY OF CHINO
ADMINISTRATION DEPARTMENT
TO:
FROM:
ANGELA ROBLES, CITY
SUBJECT:
ELECTED OFFICIALS'
MARCH 15, 2011
CLERK
REPORT REGARDING TRAVEL, TRAINING,
MEETINGS AND COMMUNITY SUPPORT
RECOMMENDATION
Receive and file the attached Elected City Officials' Report regarding Travel, Training
Meetings; and ratify the recommended City Council Community Support
and
contributions.
FISCAL IMPACT
None. Funding is available in the adopted Fiscal Year 2010/ 11 Budget.
Approved [ ]
City Clerk:
AYES:
DY [ ]
GD [ ]
EE [ ]
TH [ ]
EU [ ]
NOES:
DY [ ]
GD [ ]
EE [ ]
TH [ ]
EU [ ]
ABSENT:
DY [ ]
GD [ ]
EE [ ]
TH [ ]
EU [ ]
ABSTAIN:
DY [ ]
GD [ ]
EE [ ]
TH [ ]
EU [ ]
Denied [ ]
Continued [ ]
Tabled [ ]
SUBJECT: ELECTED OFFICIALS' REPORT REGARDING TRAVEL, TRAINING,
MEETINGS AND COMMUNITY SUPPORT
PAGE 2
BACKGROUND
In accordance with Government Code Sections 53232. 2 and 53232. 3, implementing
Assembly Bill 1234 ( AB1234) effective January 1, 2006, the City adopted Resolution No.
2005- 093 relating to the City' s Business- Related Expense Policy. In addition to requiring
local agencies to adopt a business- related expense policy, AB 1234 requires that
Elected Officials provide a brief report on meetings attended at the expense of the local
agency at the next regular meeting of the legislative body.
ISSUES / ANALYSIS
In response to AB
Meetings (
1234,
regarding Elected Officials' Travel,
Training, and
Exhibit A) was created and has been placed on the City Council Agenda
a
report
Consent Calendar, as needed.
In addition to providing a brief report on activities that the Mayor and City Council have
attended since the last City Council Meeting, Exhibit A also provides a summary of
community support donations recommended by individual Council Members for
ratification by the City Council.
Attachment: Exhibit A
ELECTED OFFICIALS' REPORT REGARDING TRAVEL,
TRAINING, AND MEETINGS
Event Date
Meeting Purpose
3/ 9/ 11 —
Meet
3/ 13/ 11
D. C. to discuss issues of interest to the
with
and
Subject Matter
Legislators in Washington
City Official Attendees
City of Chino.
ELECTED OFFICIALS' COMMUNITY SUPPORT
RECOMMENDED CONTRIBUTIONS
FISCAL YEAR 2010/ 11
Recommended
Date
Council Member
Community
Organization
Contribution
Amount
3/ 2/ 11
Council Member UIIoa
3/ 9/ 11
Mayor Yates
YMCA Chino
Valley
1, 000. 00
Southern California Civil War
400. 00
Association ( SCCWA)
3/ 9/ 11
Council Member
Duncan
MARCH 15, 2011
Last printed 3/ 10/ 2011 7: 25: 00 AM
Southern California Civil War
Association ( SCCWA)
500. 00
EXHIBIT A
MEMORANDUM
CITY OF CHINO
COMMUNITY DEVELOPMENT / REDEVELOPMENT DEPARTMENT
MARCH 15, 2011
TO:
FROM:
PATRICK J. GRIFFIN, ASSISTANT CITY MANAGER
COMMUNITY DEVELOPMENT / REDEVELOPMENT
SUBJECT:
PROFESSIONAL SERVICES AGREEMENT — MICHAEL BRANDMAN
ASSOCIATES, INC.
RECOMMENDATION
1) Approve
a
Professional
Brandman Associates, Inc.,
Development
Project
within
Services
Agreement
in
the
amount
of
$
24, 850
with
Michael
Irvine, CA for environmental services related to the Homecoming
the
Preserve
Specific
Plan;
2) appropriate $ 24, 850
from
the
unappropriated reserves of the General Fund and increase the General Fund revenue by the
same amount; and 3) authorize the City Manager to execute all documents on behalf of the City.
FISCAL IMPACT
The contract requires an appropriation of$ 24, 850, which is fully offset by the project applicant.
City
Approved [ ]
Clerk:
AYES:
DY [ ]
GD [ ]
EE [ ]
TH [ ]
EU [ ]
NOES:
DY [ ]
GD [ ]
EE [ ]
TH [ ]
ABSENT:
DY [ ]
GD [ ]
EE [ ]
TH [ ]
EU [ ]
EU [ ]
ABSTAIN:
DY [ ]
GD [ ]
EE [ ]
TH [ ]
EU [ ]
Denied[ ]
Continued[ ]
Tabled[ ]
SUBJECT:
PROFESSIONAL SERVICES AGREEMENT— MICHAEL BRANDMAN
ASSOCIATES, INC.
PAGE 2
BACKGROUND
LOC) is proposing a 49- acre rental community located at the
The project is known as Homecoming Chino.
Homecoming Chino is proposed with 692 multi-family dwelling units at a density of 15- units per
Lewis
Operating
Corporation (
southwest corner of
acre.
Pine
and
Hellman Avenues.
The project requires the preparation of an Addendum to the Preserve Specific Plan -
Environmental Impact Report ( EIR) before it can be reviewed by the Planning Commission and
the City Council.
Requests for Proposals
were
to LSA Associates, Inc.. ( LSA) and Michael Brandman
mailed
Associates ( MBA). LSA' s proposal included the preparation of technical studies, which were not
Their bid was for $ 104, 275 for the technical
called for in the City' s requests for proposals.
studies and $ 25, 850
EIR
for the
addendum
to the Preserve EIR.
MBA' s bid was for $ 24, 850 for the
After reviewing the proposals, staff and the project applicant concluded that
Michael Brandman Associates, Irvine, CA reflected the best understanding of the project and
addendum.
the most
competitive
bid.
The contract is for a not to exceed amount of$ 24, 850.
ISSUES / ANALYSIS
Michael Brandman Associates, Inc. has completed several environmental documents within The
Preserve Specific Plan, including functioning as the lead consultant on the development of the
and EIR.
It is a highly regarded environmental firm with the experience to
Specific Plan
complete
not
the
work on
anticipated
time
and within
in the FY 2010/ 11
budget.
Because the project is a new proposal that was
Development / Redevelopment Department
Community
budget, the item requires an appropriation from the unappropriated reserves of the general fund.
The expense is fully reimbursed by the project applicant; thus the City' s revenue budget will also
be adjusted to reflect this.
PG/ BA/ ro
MEMORANDUM
CITY OF CHINO
CHINO POLICE DEPARTMENT
TO:
b,b .
FROM:
MILES PRUITT, CHIEF OF POLICE
SUBJECT:
FEDERAL ASSET FORFEITURE FUNDS
VI
0
I
RECOMMENDATION
1) Appropriate $ 39, 500
from the unappropriated reserves of the Asset Forfeiture- Department of Justice
fund to enable additional Police Officers to attend the annual California Association of Hostage
Negotiators Conference;
and
purchase (
80) Tactical Ballistic Vest Covers and, a Sentinel Portable
Alarm; and 2) authorize the City Manager to execute all necessary documents on behalf of the City.
FISCAL IMPACT
None. The requested appropriation is fully offset by the Asset Forfeiture- Department of Justice Fund
balance.
City
Approved [ ]
Clerk:
AYES:
DY [ ]
GD [ ]
EE [ ]
TH [ ]
NOES:
DY [ ]
GD [ ]
EE [ ]
TH [ ]
EU [ ]
EU [ ]
ABSENT:
DY [ ]
GD [ ]
EE [ ]
TH [ ]
EU [ ]
ABSTAIN:
DY [ ]
GD [ ]
EE [ ]
TH [ ]
EU [ ]
Denied [ ]
Continued [ ]
Tabled [ ]
March 15, 2011
SUBJECT: FEDERAL ASSET FORFEITURE FUND
PAGE 2
BACKGROUND
Over the last several years, the Chino Police Department has directly participated in investigations or
prosecutions that have resulted in a federal forfeiture and, therefore, an equitable share of the net
proceeds of the forfeiture are returned to the City.
Forfeiture funds can only be designated for law
enforcement use and must be used to increase or supplement the resources of the receiving law
enforcement
agency.
Forfeiture funds cannot be used to replace or supplant the resources of the
Department.
ISSUES/ ANALYSIS
The Chino Police Department proposes to use a portion of the Federal Asset Forfeiture funds to enable
additional Chino Police Officers to attend the California Hostage Negotiators Conference; and purchase
80) Tactical Ballistic Vest Covers and a Sentinel Portable Alarm.
MP: sce
LG% .
MEMORANDUM
CITY OF CHINO
PUBLIC WORKS DEPARTMENT
MARCH 15, 2011
TO:
FROM:
JOSE ALIRE, DIRECTOR OF PUBLIC WORKS'`
SUBJECT:
NOTICE OF COMPLETION — PUBLIC WORKS SERVICES CENTER
LIGHTING UPGRADES PROJECT
RECOMMENDATION
Accept the Public Works Services Center Lighting Upgrades Project by J. Kim Electric, Inc.,
Fullerton, CA funded by the Federal American Recovery and Reinvestment Act of 2009, as
complete, and authorize the Director of Public Works to file the Notice of Completion and
release the retention funds.
FISCAL IMPACT
None. Sufficient funds are available in the budget.
City
Approved [ ]
Clerk:
AYES:
DY [ ]
GD [ ]
EE [ ]
TH [ ]
EU [ ]
NOES:
DY [ ]
GD [ ]
EE [ ]
TH [ ]
EU [ ]
ABSENT:
DY [ ]
GD [ ]
EE [ ]
TH [ ]
EU [ ]
ABSTAIN:
DY [ ]
GD [ ]
EE [ ]
TH [ ]
EU [ ]
Denied [ ]
Continued [ ]
Tabled [ ]
MARCH 15, 2011
SUBJECT: NOTICE OF COMPLETION — PUBLIC WORKS SERVICES CENTER LIGHTING
UPGRADES PROJECT
PAGE 2
BACKGROUND
City Council awarded a contract in the amount of $ 48, 000 to J. Kim
CA for construction of the Public Works Services Center Lighting
The Public Works Services Center Lighting Upgrades Project is one of
On August 17, 2010, the
Electric,
Inc., Fullerton,
Upgrades Project.
several projects being constructed as part of the City' s Energy Efficiency Conservation Block
Grant ( EECBG) Program, funded by the Federal American Recovery and Reinvestment Act of
2009.
The scope of work consisted of replacing the existing light fixtures at the Public Works Services
Center' s Administration, General Maintenance,
replaced with
high efficiency T- 5
and
and
Fleet Buildings.
T- 8 florescent fixtures
and
lamps.
The light fixtures were
In addition, occupancy
motion sensors and timers were installed in all office and open space areas, which will help
reduce energy usage when these areas are not being occupied. All work has been completed
per the contract.
ISSUES/ ANALYSIS
In addition to the contract award, the City Council also authorized expenditures of up to
4, 800. 00 for contingencies for unanticipated work, bringing the total project appropriation to
52, 800. 00.
orders
All work was completed per the original contract amount, therefore; no change
have been issued for this
project.
The unexpended funds will be returned to the fund
balance for the EECBG program and are to be re- applied to another grant-funded project.
The following is a summary of the final accounting costs of the project:
Original Appropriated Amount
52, 800
Original Contract Amount
48, 000
Change Order Amount
0
Final Contract Amount
48, 000
J. Kim Electric, Inc. has complied with the terms of the contract and the required warranty is on
with the City.
A Notice of Completion has been prepared for filing with the San Bernardino
County Recorder' s Office, and the ten percent ( 10%) of the final construction retention fee, in
the amount of $4, 800, will be released after the 35-day lien period.
file
JA/ CB/ Im
MEMORANDUM
CITY OF CHINO
COMMUNITY DEVELOPMENT/ REDEVELOPMENT DEPARTMENT
MARCH 15, 2011
TO:
FROM:
PATRICK J. GRIFFIN, ASSISTANT CITY MANAGER
COMMUNITY DEVELOPMENT/ REDEVELOPMENT
SUBJECT:
ADOPTION OF ORDINANCE NO. 2011- 04 — APPROVING THE FIRST
THE
COLLEGE
AMENDMENT
TO
PARK
DEVELOPMENT
AGREEMENT
RECOMMENDATION
Adopt Ordinance No. 2011- 04, which approves the First Amendment to the College Park
Development Agreement.
FISCAL IMPACT
None.
City
Clerk:
Approved [ ]
AYES:
DY [ ]
GD [ ]
EE [ ]
TH [ ]
NOES:
DY [ ]
GD [ ]
EE [ ]
TH [ ]
EU [ ]
EU [ ]
ABSENT:
DY [ ]
GD [ ]
EE [ ]
TH [ ]
EU [ ]
ABSTAIN:
DY [ ]
GD [ ]
EE [ ]
TH [ ]
EU [ ]
Denied [ ]
Continued [ ]
Tabled [ ]
SUBJECT:
MARCH 15, 2011
ADOPTION OF ORDINANCE NO. 2011- 04— APPROVING THE FIRST
AMENDMENT TO THE COLLEGE PARK DEVELOPMENT AGREEMENT
PAGE 2
ORDINANCE TITLE
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CHINO, CALIFORNIA,
APPROVING A FIRST AMENDMENT TO A DEVELOPMENT AGREEMENT BETWEEN
THE CITY OF CHINO, THE CHINO REDEVELOPMENT AGENCY, THE STATE OF
CALIFORNIA, AND SCC/ COLLEGE PARK, LLC
ro
MEMORANDUM
CITY OF CHINO
PUBLIC WORKS DEPARTMENT
MARCH 15, 2011
TO:
FROM:
JOSE ALIRE, DIRECTOR OF PUBLIC WORKS
SUBJECT:
PROFESSIONAL SERVICES AGREEMENT — PINE AVENUE EXTENSION HPLUL
5188 ( 018)
RECOMMENDATION
Approve
a professional services agreement
in the
amount of$
2, 385, 421
with
Huitt- Zollars, Inc., Irvine,
CA for the preliminary engineering and design services for the Pine Avenue Extension project, and
authorize the City Manager to execute the necessary documents on behalf of the City.
FISCAL IMPACT
None.
City
Sufficient funds are available in the FY 2010- 11 budget to cover the cost.
Approved [ ]
Clerk:
AYES:
DY [ ]
GD [ ]
EE [ ]
TH [ ]
EU [ ]
TH [ ]
EU [ ]
EU [ ]
EU [ ]
NOES:
DY [ ]
GD [ ]
EE [ ]
ABSENT:
DY [ ]
GD [ ]
EE [ ]
TH [ ]
ABSTAIN:
DY [ ]
GD [ ]
EE [ ]
TH [ ]
Denied [ ]
Continued [ ]
Tabled [ ]
SUBJECT: PROFESSIONAL SERVICES AGREEMENT— PINE AVENUE EXTENSION
HPLUL 5188 ( 018)
PAGE 2
BACKGROUND
On August 10, 2005, the President of the United States signed into law the Safe, Accountable,
Flexible, Efficient Transportation
Equity
Act: A
Legacy
for Users ( SAFETEA- LU),
with
guaranteed
for highways,
funding
highway safety, and public transportation. Through the Demonstration/ High
of SAFETEA- LU, the City was authorized to receive approximately $ 6. 8
Project
program
Priority
million for construction of the Pine Avenue Extension project.
On August 3, 2009, the
City
of
Chino
received
Federal
authorization
to
spend $
3. 2
million of
the $ 6. 8
million to proceed with the preliminary engineering, environmental documentation and design for the
project.
Highway
Subsequently, a Master Agreement was executed between the City of Chino and the Federal
Administration ( FHWA) to secure the funding. The remaining $ 3. 6 million will partially fund
the construction phase of the Pine Avenue Extension project.
ISSUES/ ANALYSIS
A committee consisting of the City of Chino, Caltrans, and the City of Chino Hills was formed to review
In accordance with the Consultant Selection guidelines in Section 10 of the
Local Assistance Procedures Manual, and consistent with Section 4526 of the State of California
and rank
the proposals.
Government
evaluated
Code,
based
on
City' s Purchasing Ordinance, the competing consultant firms were
the
and
their technical
merit.
In response to the Request for Proposals, dated September
14, 2009, thirteen ( 13) highly qualified firms responded and were ranked as follows:
RANK
FIRM
LOCATION
1.
Huitt- Zollars, Inc.
Irvine
2.
Associated Engineers/ PB
Ontario
3.
AECOM
Diamond Bar
4.
RBF
5.
KFM
6.
Bureau Veritas North America, Inc.
Engineering,
Foothill Ranch
Costa Mesa
7.
TRC
Irvine
8.
VA
Consulting
Corona
9.
The
Palm Desert
Inc.
KOA Corporation
Ontario
10.
Willdan
11.
TMAD TAYLOR & GAINES
San Bernardino
Ontario
12.
Psomas
13.
DMC Design
top three ( 3)
ranked
Engineering
firms
Santa Ana
Corona
Group
were
interviewed
by
the Selection Committee. Huitt Zollars, Inc., Irvine,
CA was selected as the most qualified firm for the preliminary engineering and design of the project.
During this phase, the City requested Caltrans to perform the required Pre-Award Audit and prepare a
report prior
exit
to awarding the Professional Services Agreement ( PSA) to Huitt- Zollars, Inc. The final
by Caltrans, recommended modifications to the City' s standard PSA. These
report, prepared
modifications have been reviewed and approved by the City Attorney and Huitt-Zollars, Inc.
JA/ N I B/ Im/ djm
MEMORANDUM
CITY OF CHINO
ADMINISTRATION DEPARTMENT
TO:
MARCH 15, 2011
PATRICK J. GLOVER, CITY MANAGER r
FROM:
KATHLEEN A. BLOMO, ASSISTANT
CITYN
A
A /
C
N1MUFJ14`Y
SERVICES
SUBJECT:
NON CITY-SPONSORED COMMUNITY EVENT SUPPORT
RECOMMENDATION
Council discuss and provide direction to staff.
FISCAL IMPACT
Depending on the City Council' s direction, the fiscal impact may include commitment of
staff resources, as well as the cost of materials and supplies.
City
Approved [ ]
Clerk:
AYES:
DY [ ]
GD [ ]
EE [ ]
TH [ ]
NOES:
DY [ ]
GD [ ]
TH [ ]
EU [ ]
ABSENT:
DY [ ]
GD [ ]
EE [ ]
EE [ ]
EU [ ]
TH [ ]
EU [ ]
ABSTAIN:
DY [ ]
GD [ ]
EE [ ]
TH [ ]
EU [ ]
Denied [ ]
Continued [ ]
Tabled [ ]
SUBJECT: NON CITY- SPONSORED COMMUNITY EVENT SUPPORT
PAGE 2
BACKGROUND
Historically, several City departments ( such as Community Services, Police, and Public
have provided City support to a number of non City-sponsored community
Works),
events each year. The type of support provided for these events ranges from the use of
City facilities, to providing traffic control for the closure of City streets. Many of the
community events are conducted by non- profit organizations within the City and range
from minor events that require minimal support, to large- scale community events that are
open
to the
and
public
draw hundreds to thousands
of
participants.
Each of these
special events has, over the years, added value to the community by providing additional
entertainment and recreational opportunities for Chino residents, which has contributed
significantly to the City of Chino' s " home town feel."
At this time, many of the non City- sponsored community events being supported by the
City are absorbed within the departmental budgets currently in place as part of the
regular course of department operations.
There are also a few community events
supported by the City that the organization reimburses the City for the direct cost to
provide supportive services.
ISSUES/ ANALYSIS
Support for these non City-sponsored events may include direct hard cost expenditures,
the cost of event- dedicated personnel, equipment, and materials. Also, the City
may absorb soft cost expenditures in support of community events, such as using onduty staff to help with event logistics, as a part of the regular workday.
such as
Direct costs are expenditures that are beyond the typical hours assigned to a specific
employee during a regular work week. This time can be recorded as hourly or overtime
time and a half), depending on the employee. For example, direct costs for an event
could
include
those
six
six
hours
hours for
a
Lead Worker to
beyond
are
that
provide
employees
barricades for
normal
work
a street closure.
schedule,
it would
If
be
considered a direct cost for the event because the expenditure would be beyond what is
generally
anticipated
for that
employee.
If those six hours are worked after the
employee has already worked 40 hours in that work week, the direct cost would be
recorded
as
overtime.
Direct costs can also include the use of materials and/ or
equipment used specifically for an event.
Soft costs, on the other hand, are those costs that can be absorbed by redirecting staff
This can be
during the course of a regular work week.
accomplished by adjusting an employee' s schedule to work a Saturday, rather than the
typical Monday through Friday schedule, in order to ensure that needs of the event are
met.
Soft costs also frequently include the use of management employees who
volunteer to assist with these events in addition to their regularly-scheduled assignments
workload/ assignments
and work schedule.
An example would be when a management employee works a
regular 40 hour work week, and then works additional hours to support a special event
on
the
weekend.
Soft costs do not directly affect the budget, because no additional
hard- dollar costs are incurred.
In preparation for the 2011/ 2012 fiscal year budget, staff is reviewing all expenditures
City' s general fund in order to identify where reductions may be realized.
that impact the
MARCH 15, 2011
SUBJECT: NON CITY- SPONSORED COMMUNITY EVENT SUPPORT
PAGE 3
As part of this effort, staff worked to identify the costs associated with supporting over 40
non City- sponsored community events.
Attachment A provides a comprehensive list of the non City-sponsored events that the
City supported in 2010, either through direct costs or soft costs. The hard cost financial
impact to the City for supporting these events in 2010 is estimated to be approximately
31, 700, which is the result of a total estimated direct cost expenditure of approximately
49,500, minus approximately $ 17, 000 in reimbursement payments that were made by
several
event
organizers.
Attachment A also provides information on the services
associated with each event, a brief description of the services provided, and whether or
not the City was reimbursed for these services.
RECOMMENDATION
That the City Council discuss and review the current level of support being provided to
non City-sponsored community events and provide direction to staff regarding future
support of these community activities.
KAB/ LR: ma
Attached: Attachment A
CITY OF CHINO- March 15, 2011
Non
Attachment A
City- Sponsored Community
Events
in 2010
City Services Provided
In Calendar Year Order
Direct
and
Soft Costs)
Event/ Month
1 Human
Walk/ January
Trafficking
Police
support
for traffic
control
Total
Paid by Event
Direct
Organizer in
Costs
2010
0
N/ A
67
0
695
0
346
346
Police and Public Works staff
support, street closures, traffic
2 Run for Russ/ February
control and equipment use
Facility use; Community Services
and Public Works staff support and
3
Boxing
Banquet/ February
equipment use
support, street closures and traffic
4 Our
Lady
of
Guadalupe Procession/ March
control
5 Chino Youth Museum Run/ March
6 Chamber' s Taste
of
Chino
Valley/ March
staff support,
Police
Works traffic
control
Services
Community
7 Civil War Reinactment/April
Police
and
Public
New event in
2, 849
staff support
volunteer presence
2011
180
0
0
N/ A
160
0
162
0
Facility use and Community
8
Chaffey' s
She for Me/ Math & Science/April
Services
staff support
Facility use; and Community
9 Dinner Kick- Off for
Relay
for Life/April
Services
Police
10 California Institution for Men 5K/ April
staff support
and
Public Works
support and
traffic
Agreed to pay
staff
control
1, 065
in 2012
0
N/ A
0
N/ A
0
N/ A
0
N/ A
7, 793
7, 415
2, 707
2, 707
292
0
Community Services and Public
Works staff support and equipment
11 All Service Club Bingo/April
use
12 CCCCs Festival
the Arts/ April
of
use
Facility use and Public Works staff
13 National
Day
of
Prayer/ May
support
14 Cinco De Mayo- Our
Lady
of
Guadalupe/ May
support and
traffic
control
15 Chino Air Show/ May
support and
traffic
control
16 Chino
Valley DES
7th- Central ( x2)/ May
support and
traffic
control
17 VFW Memorial
Day
Event/ May
equipment use
18 Pioneer Picnic/ May
Services
staff support
167
0
Not held in
2010/ paid
19 St. Margaret
Mary'
s
Festival/ May ( 2009
event)
Police security for
event
3, 317 $ 3, 294 in 2009
20 Chino Youth Museum Summer Bingo/ June
use
0
N/ A
200
0
21 Fashion Show Fundraiser for
Relay
for Life/ June
Services
1
staff support
Non
City- Sponsored Community
Events
in 2010
City Services Provided
In Calendar Year Order
Direct
and
Soft Costs)
Event/Month
Total
Paid by Event
Direct
Organizer in
Costs
2010
22 Supervisor
Gary Ovitt' s BBQ/ June
Police
24 Demolition
Police security for
Derby/ July
Kiwanis Summer Concerts in the Park
25 ( 6 Shows)/ July
&
August
67
0
0
N/ A
3, 128
3, 128
0
N/ A
2, 189
0
8, 857
0
equipment use
23 Special Olympics Torch Run/ June
support
for traffic
control
event
Facility use and Public Works staff
support
26
Relay
for Life/August
equipment use
Facility use; Community Services,
support for street closures, and
27 Kiwanis Car Show/ August
equipment use
28 Legends
Boxing
Show/August
equipment use
29 Firefighters Fun Muster/ September
Parking
30 Chamber' s Business Expo/ October
Public Works
673
0
0
N/ A
0
N/ A
461
0
support
staff support
Facility use and Police staff support
31 Faith- in- Action Event- Emergency
Prep/ October
for the
event
support for street closures and
32 Chino Invitational Band Review/ November
traffic
33 Milkcan Football Game/ November
Police security for
control
event
5, 694
0
2, 974
0
0
N/ A
34 Mayor' s Ball/ November
equipment use
35 Gobbler Gloves
36 Make
a
Boxing Showcase/ November
Child Smile/ December
673
0
0
N/ A
898
898
1, 535
0
2, 045
0
348
0
0
N/ A
49, 542
17, 788
equipment use
Police
support
for the
event
support for street closures and
37 Our
Lady
of
Guadalupe Parade/ December
traffic
control
38 Isaiah' s Rock Christmas
Giveaway/ December
support and equipment use
39 Chino Neighborhood House
Giveaway/ December
support and equipment use
Rotary Christmas/ December
Beginnings Church Giveaway/ December
40 Rancho Del Chino
Services
41 New
Police
Total Hard Costs
staff support
support
for the
event
Net Hard
Costs
2
31, 754
REDEVELOPMENT AGENCY REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
MARCH 1, 2011
OPEN SESSION— 7: 00 P. M.
MINUTES
The Redevelopment
Agency
was called
to
order at
7: 24 p. m.
(
Ulloa absent.)
Consent Calendar
1.
Minutes.
2.
Redevelopment Agency
February
15, 2011 — Regular
meeting ( all Members present).
Billing Statement.
Approve
payment of expenses
incurred by the City of Chino on behalf of the Redevelopment Agency.
Moved by Agency Member Haughey, seconded by Agency Member Elrod,
and carried on a 4- 0- 1 roll call vote, to approve the Consent Calendar as
presented.
AYES:
NOES:
None
ABSENT:
ULLOA
Public Hearing — Joint City Council/ Redevelopment Agency ( to be heard under
Council Agenda)
3.
First Amendment to the College Park Development Agreement. Consider an
amendment
04)
Public Communications
There were no requests to speak.
New Business — Joint City Council/ Redevelopment Agency ( to be heard under
Council Agenda)
4.
Award
of
Contract — Police Department Development Project.
Award
of a
construction contract to C. W. Driver, Ontario, CA for the construction of the
Chino Police Department Development Project.
Adjourn the Redevelopment Agency
The Redevelopment
Agency
adjourned at
8: 00 p. m.
REDEVELOPMENT AGENCY
MARCH 1, 2011
2
APPROVED AND ADOPTED THIS
DAY OF
2011.
PATRICK J. GLOVER, EXECUTIVE DIRECTOR
ATTEST:
ANGELA ROBLES, SECRETARY
ar 11 RDA03- 01 M
These
minutes are not official until signed.)

member of the public or City Council requests that an

Transcription

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