Call to Artists - Whitemud Equine Centre Public Art Project

call to artists
request for proposals
Call to Artists - Whitemud Equine Centre Public Art Project
The Whitemud Equine Centre (WEC) public art competition, open to all emerging and
professional artists residing in Canada and is held in accordance with the City of Edmonton
policy “Percent for Art to Provide and Encourage Art in Public Areas” (C458C).
The Public Art Opportunity
Artist(s) are asked to create a contemporary work that speaks to the heritage, natural
setting, and the equine focus of this important Edmonton public resource by burning,
branding, carving or any combination of these techniques into the wood siding of the
vestibule area of the new arena leaving an image that WEC users and visitors can identify
with and be inspired by.
Budget: Deadline for Submissions: Installation: $32,165.00 CAD (maximum, all inclusive)
4:30 pm on Tuesday, August 25, 2015
Early spring/late summer 2016
An INFORMATION SESSION will be held:
Wednesday, July 22, 2015 , 5:00 pm – 7:00 pm
Lestock Lounge Room – Prince of Wales Armouries, 10440 108 Avenue, Edmonton, AB
RSVP is required by Monday, June 20, 2015 – the event will be cancelled with fewer that
ten (10) RSVPs. Please e-mail abowes@edmontonarts.ca
City of Edmonton & EAC Public Art personnel will outline the specifics of the project and
requirements.
AFTER INFO SESSION
Notes from the meeting will be available online at http://publicart.edmontonarts.ca/calls/
For more information, contact Andrea Bowes: phone (780) 424–2787 ext. 230 or e-mail: abowes@edmontonarts.ca
We thank all artists for contributing their time and professional work for their initial concept proposal submissions.
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call to artists
Whitemud Equine Centre (WEC)
About Edmonton
Located on the banks of the North Saskatchewan River, Edmonton, Alberta is known as “Festival City” and “Gateway to the North.”
With more than one million people living in the Greater Edmonton region, the city is the largest, northernmost municipality in
North America. Geographically, Edmonton is situated at the boundary between prairie and boreal forest. The river valley constitutes the longest stretch of connected urban parkland in North America.
Edmonton is home to Canada’s second-largest urban Aboriginal community. The City of Edmonton lies in the heart of Treaty
Six territory and honours the traditions and spirit of the area. For centuries this area has been a place of gathering, relationship
building, harmony, balance, and commerce for many peoples. It was in this place that early relationships led to the creation of
Treaty Six, the Province of Alberta, and the City of Edmonton. This relationship with Confederacy of Treaty Six First Nations has
been recognized by the City of Edmonton through City Council’s Declaration-Strengthening Relationships between the City of
Edmonton, Urban Aboriginal Peoples, and the Edmonton Urban Aboriginal Accord. As well as the Memorandum of Cooperation and Dialogue signed in 2012.
This deep history, and the subsequent migration of many new Canadians to the area, imbues Edmonton with a rich cultural and
ethnic heritage. This diversity contributes to a dynamic urban landscape alive with arts and culture, business, research and development, and industry. Indicators for the next twelve years point to steady economic and population growth. As Edmonton’s
economy flourishes, so does the spirit of revitalization. Edmonton is undergoing an unprecedented amount of infrastructure
growth with major roadways, streetscapes, and significant development in neighbourhoods.
Aspects of these, and other municipal projects, including public transportation, provide public art opportunities through the
City’s “Percent for Art to Provide and Encourage Art in Public Areas” policy.
Edmonton’s spirit of optimism is reflected through its ever-evolving Public Art Collection. With more than 200 pieces, the Collection includes visual art from a variety of disciplines by local, national and international artists.
Whitemud Equine Centre History and Background
WEC is the legacy of Captain Fredrick Anson Keillor, a war veteran, doctor, farmer, and community leader. In 1915, he was
preparing to leave for war in Europe when Edmonton experienced a devastating flood. He followed the swollen river to the
edge of the city at what is now Saskatchewan Drive. Looking down towards Whitemud Creek, Captain Keillor saw that the
forested land below was high and dry. Four days later he was off to war.
Keillor served as a member of the Royal Army Medical Corps on the battle fronts in Gallipoli and France, surviving bouts of
typhoid fever and malaria. He was discharged in 1918 with the rank of Captain. Upon his return to Edmonton, he became
medical director at the South Edmonton Veterans Home, located on the campus of the University of Alberta. Captain Keillor
remembered that high ground east of Whitemud Creek and bought the 61-acre parcel. With a degree in Agriculture, Captain
Keillor was keen to put theory into practice and he set about clearing and planting. Using local wood and river rock, he built a
log home, stone fence, and later, a more modern stone house. He raised pure-bred Jersey cattle, hogs and foxes, drilled a well,
installed power and water lines.
Keillor was a great believer in the benefits of sports and recreation. For more than half a century, he freely shared his dream
retreat with Edmontonians, inviting everyone to the farm for weekend picnics, helping sports groups by storing boats for four
canoe clubs, providing the power and electricity for a ski rope tow and clubhouse. Keillor enjoyed visiting patients in his horse
and buggy, and his family always loved and owned horses.
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call to artists
In 1928, Keillor donated a stretch of his land for a road leading from 76 Avenue to Whitemud Creek. By 1932, the road which we
know as Keillor Road was so busy with cars that a footpath was requested and built along the river. By 1949, the Keillor property
was the last large private farm in the river valley.
Meanwhile, Edmonton grew up around his beloved farm. Over the years, developers offered Captain Keillor a fortune to sell his
land, which had some of the finest views available. He could have made a killing; but, he wanted the land to be kept intact “for
the people” and offered it to the city. No fair deal was reached, so Keillor leased the farm to LeeColl Stables.
The City of Edmonton bought the farm after Captain Keillor passed away in the 1970s to build Fox Drive and the Whitemud
Equestrian Centre. Fox Drive, with 55,000 vehicles a day, cuts through the heart of the original farm. Today, as it has been for the
past century, Whitemud Equine Centre continues to be a place where people can be inspired and rejuvenated by the country
setting, the horses and the river valley.
Whitemud Equine Learning Centre Association (WELCA)
Since 1999, the Whitemud Equine Learning Centre Association, a non-profit organization, has leased the facility from the City
of Edmonton. As well as managing and maintaining the facility WELCA offers a variety of equine programs; riding lessons for all
ages, equestrian competitions and events, and City of Edmonton River Valley Day Camps.
The Little Bits Therapeutic Riding Association also runs programs at WEC. They are a non-profit, charitable organization
providing recreational horseback riding with therapeutic benefits for children and adults with disabilities. Each year, more than
125 riders benefit from their programs. They have programs for pre-school aged children (Itty Bits), children aged five and a half
to 18 (Little Bits) and adults (Big Bits).
WEC Redevelopment Project
The existing building that accommodates the indoor riding arena, stables, and offices is in poor condition and has exceeded its
life span. The arena and stables are un-insulated, only partially heated and leaky. The offices are located in modular trailers that
have deteriorated to a condition in which they are becoming unfit for occupancy.
The new riding arena and stable facility will provide WELCA and LBTRA with a modern facility that offers riders a safer, more
accessible and comfortable experience while allowing the organizations to expand their programs and number of riders. As well
the 20 x 60m footprint of the Indoor Riding Arena is larger than the existing facility and will provide the organizations with the
opportunity to run concurrent programs.
The Whitemud Equine Centre Facility
The building will be constructed using materials commonly seen in agricultural settings, but designed in a more contemporary
manner thus creating a building that is sympathetic to the river valley site and nature of the facility and its activities.
The building is set in a north south orientation with public access orientated to the south where the large overhang of the
exterior vestibule provides shelter to those being dropped off and picked up from the facility. The large ceiling height of the
arena space is stepped back from this front façade introducing variation in scale and mass to the building resulting in a less
imposing structure. The natural wood, corrugated metal siding and glass windows make for a welcoming building that fits
modestly and naturally into the river valley setting.
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call to artists
Public Art Opportunity
The WEC public art competition, open to all emerging and professional visual artist(s) residing in Canada is held in accordance
with the City of Edmonton policy “Percent for Art to Provide and Encourage Art in Public Areas” C458C.
The artist(s) are asked to create a contemporary work that speaks to the heritage, natural setting, and the equine focus of this
important Edmonton public resource by burning, branding, carving or any combination of these techniques into the wood
siding of the vestibule area leaving an image that WEC users and visitors can identify with and be inspired by.
The art location is the front entrance area exterior wall. It is a recessed area that provides shelter and a waiting area for WEC
users coming and going from the facility. The vertical surface is 18.75 meters long and 3.9 meters high it extends up onto the
wood soffit of the vestibule in a wedge shaped area 18.75 meters long and 4.5 to 1.7 meters in width. The artist(s) may use any
portion of the designated wall area for their proposed image.
Site and building drawings are provided in this call with dimensions and site orientations.
The work will be done on-site at a time coordinated by the City of Edmonton and EAC as determined by the schedule of the
Prime Contractor. Artists should take into consideration managing environmental conditions for an early spring install.
Artwork Design Parameters:
The artwork must adhere to the following design parameters:
• Does not cause opportunity for access to restricted areas (i.e. do not build in such a manner as to allow climbing to areas not normally accessible to the public);
• Ensure artwork does not pose a risk of injury to the public (example: sharp points, slip hazards, etc.);
• Meet fire codes with respect to flammability as applicable;
• Meet any applicable Alberta Building Code standards;
• Artwork must be constructed of durable permanent materials;
• Artwork must be vandal resistant;
• Artwork must not interfere with the operation and serviceability of the facility;
• Artwork must be designed to be accessible for maintenance.
Artwork Permanence
All artwork proposals will receive a preliminary conservation review for permanence of materials and construction methods in
order to proactively address maintenance and conservation concerns. The EAC Public Art Conservation program supports the
artistic process while ensuring that all commissioned artworks are high quality, durable, and maintainable.
Because the Edmonton Public Art Collection is located in the public realm, it is important that durable materials are used.
Artwork proposals should take into consideration the location in which they will be sited. This can include (but is not limited
to) repeated weather changes and climactic cycles, sunlight exposure, physical environment risks, and countless audience
interactions.
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project images
WEC - site
aerial perspective
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project images
WEC - new building location
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project images
Image of the Existing Training Arena and Stables
Images of the WEC property
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project images
View of WEC looking west
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View of the new WEC training facility site
project images
WEC site plan
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project images
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North ElevationEast Elevation
project images
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South Elevation and Art LocationWest Elevation
18.75 meters long
maximum 3.9 meters high
project images
Building Materials
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project images
Art Location
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project images
WEC floor plan and art location
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project images
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Reflected Ceiling Plan and art location - soffit area
18.75 meters long
4.5 - 1.7 meters wide
call to artists
Terms of Competition
Selection Process:
The winning artwork will be chosen through a one-stage selection committee process unless designated otherwise by the
Edmonton Arts Council. Selection Committee members will include representation as follows: City of Edmonton personnel,
an architect or engineer, artist representatives and community members. The Selection Committee is under no obligation to
choose any finalists. All decisions of the Selection Committee are final. The City of Edmonton and the Edmonton Arts Council
reserve the rights to revoke the competition for Whitemud Equine Center public art call for submissions or public art project.
Communication with the Selection Committee:
The Edmonton Arts Council will be responsible for all communication, either verbal or in writing, between artists making
submissions and members of the Selection Committee. Any communication between applicants and Selection Committee
members regarding submissions or the competition may result in disqualification.
Competition Entry Requirements:
Please send entry requirements listed below as separate files on a CD, no hard copies of these requirements will be accepted. The
exception is item 5. Proposal Images see below. Applications will not be accepted by fax or e-mail. Incomplete applications will not be
accepted.
Artists must submit the following, prepared as describe, in order to qualify for consideration in the competition additional materials will
not be used:
r 1.
SUBMISSION FORM r 2. PROPOSAL PACKAGE One summary of the proposed artwork (100 words or less); one full written
description of the proposed artwork (including detailed artist’s concept, one
selected artwork site location, size, materials and timeline);
Total of one page maximum
r 3. ARTIST STATEMENT & BIO
r 4. REFERENCES
r 5. PROPOSAL IMAGES:
Four, with a minimum of two from either public art commissioning agents,
clients or consultants. Please provide references current contact information.
Emerging artists may provide references from professional sources who can attest to the quality of their work, in lieu of commissioning agents.
Preliminary two-dimensional representations, drawings, or renderings that
describe the proposed artwork, submitted as a digital file or on 8 ½” by 11” paper suitable for scanning and photocopying;
r 6. BUDGET FORM Budget for the proposed artwork not to exceed the maximum, all inclusive total
of $32,165.00 CAD (for any and all costs related to the design, fabrication, installation of the proposed artwork and applicable taxes);
Detailing professional experience as an artist and other relevant information;
max 3 pages.
r 7. CURRICULUM VITAE 16
Complete and signed with contact information;
call to artists
r 8. VISUAL DOCUMENTATION Of previous public artworks or artworks which best illustrate a related body of
artwork to the proposal. Include a maximum of 10 images JPEG files only please,
we will not accept pdf, PowerPoint or tiff formats; minimum 150 dpi for 6” x 9”
images) on CD-ROM or DVD-ROM; Number each JPEG to correspond with the
Visual Documentation List.
Visual documentation must correspond to a clearly itemized list on a separate sheet. For previous public artworks include details of title, date, locations, commissioning agent or client, budget, medium, size and a brief description of the work.
r 9. DOCUMENTATION LIST
r 10. RETURN POSTAGE Must be enclosed if the artist does not want their application retained as part of
the Edmonton Public Art database.
Deadline for Submissions:
Complete submissions must be received in office no later than 4:30 pm on Tuesday August 25, 2015.
Submissions must be delivered to:
Whitemud Equine Centre c/o Edmonton Arts Council
10440-108 Avenue Edmonton, Alberta Canada T5H 3Z9
Criteria for Selection:
Artists who meet the following criteria may be considered for commission:
• Demonstrated experience in completing public art projects with equivalent budgets,
• A practice in sculpture, installation art, integrated /applied design, or visual art mediums as is relevant to the call,
• Quality of overall past work,
• Style and originality of proposal,
• Appropriateness of proposal for the context,
• Technical feasibility and appropriateness of materials of the proposal.
Return of Submissions:
Following completion of the competition, applications will be kept on file and the artist’s name added to the Edmonton Public
Art database. If the artist does not want to have their application added to the database and indicates so on the entry form,
application support materials will be returned when accompanied by return postage.
Loss or Damage: While every precaution will be taken to prevent loss or damage, the selection committee, the Edmonton Arts
Council and their agents shall not be liable for any loss or damage, however caused.
Commission: The total commission for the artwork is $32,165.00 CAD (including GST) and must cover all costs associated with
the design, fabrication, and installation for relevant site locations of the artwork including but not limited to artist fees, materials,
insurance, etc.
Original Work: The artist must guarantee that the artwork is original and does not violate the copyright of any other person.
Contract: The artist(s) will enter into a contract with the Edmonton Arts Council and the City of Edmonton.
Copyright: The artist(s) must be prepared to grant and license to the City of Edmonton and the Edmonton Arts Council the
exclusive right to exhibit the work inperpetuity, the non-exclusive right to photograph or video tape the Artwork for promotion
or distribution. The artist retains the right to be identified as the creator of the artwork. The City of Edmonton will not alter
the artwork for purposes of maintenance, conservation, etc. without prior consultation with the artist. The City of Edmonton
reserves the right to move or de-accession the artwork if necessary and will make every effort to notify the artist.
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sample budget
Sample Budget Form
Expenditures
Details
Dollar Amount
Administration costs:
Includes permits, documentation, studio,
overhead, storage, etc.
Artist Fees:
Includes concept design, design
development, coordination and artist
project management, etc.
Engineering and other Specialist
Consultant Fees: Including structural,
mechanical, electrical, landscape, etc. as
required to develop proposal.
Fabrication:
Including all costs related to materials,
fabricators and/or contractors and
fabrication. Additional pre-installation
storage costs (for any anticipated off site
storage that is not already assumed in
studio costs)
Transportation and Installation:
Including all delivery, travel, contractor
costs ,site related costs, etc.
Insurance, General Sales Tax:
($2 million general liability, automobile
insurance through installation, all taxes
including any GST, HST, other out of
province or out of country taxes as
applicable)
Contingency:
Sufficient to cover unexpected
developments that are the artist’s
responsibility (10% suggested)
Total Expenditures
$32, 165.00
(not to exceed CAD Cash Value)
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$
submission form
Whitemud Equine Centre Public Art Project
Name:
Address:
City/Province: Postal Code/Country:
Phone (home): Phone (work):
Email Address: Website (if applicable):
Please retain my application as part of the Edmonton Public Art artist database at the Edmonton Arts Council.
(Check one.) r YES r NO
r EAC Monthly r Art Rubicon r Akimbo
How did you hear about this Call to Artists? EAC Weekly
Other: __________________________________________________________________________________________________________
I , _________________________________ (PRINT NAME) hereby make a Submission for the Whitemud Equine Centre Public Art
Project and am in agreement with the Terms of Competition as outlined in the Information Package.
Applicant SignatureDate
Check List – Include all of the following:
r SUBMISSION FORM
r CURRICULUM VITAE
PROPOSAL
PACKAGE
r
r VISUAL DOCUMENTATION of Previous Work
(Project Summary & Project Description) - JPEG files only please, we will not accept pdf, PowerPoint or tiff formats; r ARTIST STATEMENT & BIO
rREFERENCES
r PROPOSAL IMAGES (see page 17)
r BUDGET FORM
minimum 150 dpi for 6” x 9” images) on CD-ROM or DVD-ROM;
r VISUAL DOCUMENTATION LIST (see page 18)
r RETURN POSTAGE (Only if application not retained for database)
Please send entry requirements listed above as separate files on a CD, no hard copies of these requirements will be accepted except for
proposal images please see page 17. Applications will not be accepted by fax or e-mail. Incomplete applications will not be accepted.
Deliver To:
Deadline: Whitemud Equine Centre Public Art Project c/o Edmonton Arts Council 10440-108 Avenue, Edmonton, Alberta, Canada T5H 3Z9
Received in office no later than 4:30 pm Tuesday, August 25, 2015.
The information on this application is being collected under the authority of Section 33(c) of the FOIP Act and will be
used by the Edmonton Arts Council to determine eligibility for Edmonton Arts Council Public Art programs. The aggregate data may be used for program planning and evaluation. All information collected by the Edmonton Arts Council
is protected by the provisions of the FOIP Act. You may direct questions about the collection, use or disclosure of your
personal information by this program to the Edmonton Arts Council at (780) 424-2787.
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