City of Los Alamitos

City of Los Alamitos
iAgenda Report
Public Hearing
June 17, 2013
Item No: 98
To:
Mayor Warren Kusumoto & Members of the City Council
Via:
Gregory D. Korduner, Interim City Manager
From:
Corey Lakin, Director of Recreation & Community Services
Subject:
Consideration of Modifying the Schedule of Fees Pertaining to the
Use of Facilities and Approving the new Facility Use Policy and
Procedures - Rules and Guidelines
Summary: This agenda item presents the Facility User Policy and Procedures Rules and Guidelines which includes a new field and gymnasium fee schedule and
policies and procedures for field and gymnasium use. The Los Alamitos Unified School
District Board of Education unanimously approved the Policy and Fees at the May 21
Board Meeting. The Parks, Recreation and Cultural Arts Commission unanimously
recommended the City Council approve the Policy and Fees at the June 5 Commission
Meeting.
Recommendation:
1. Open the Public Hearing; and,
!2. Adopt Resolution No. 2013-10 entitled, "A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF LOS ALAMITOS, CALIFORNIA, AMENDING RESOLUTION
1895,2008-12 AND 2008-20 FOR CERTAIN USER FEES."
Background
Over the past decade, the fields throughout the City have been highly utilized by
several user groups, school children, City programs, and others causing the fields to
deteriorate over time, with limited resources to maintain them, let alone rehabilitate or
renovate them. The City and School District each have fields that they are solely
responsible to maintain and schedule in addition to joint use facilities (Oak Field, Oak
Gymnasium, McAuliffe Field). The Joint Use sites have expired Individual Joint Use
Agreements that determines who is responsible for the maintenance and scheduling of
those facilities, however, the City and School District still operate under the same
regulations. The City maintains McAuliffe Field and the School District maintains Oak
Field and Oak Gymnasium. All Joint Use Facilities are scheduled after 4pm by the
Recreation and Community Services Department staff. There is a current Master Joint
Use Agreement between the City and School District that provides insurance and
structure to the use of those facilities.
For over a year, the Los Alamitos Unified School District (LAUSD) and Los Alamitos
City Council Working Group has discussed the need and desire to update the Field Use
and Fee Schedule that was developed in 2002. Discussion included updating the
policies, procedures, rules, guidelines, and fees for City and School District fields,
LAUSD gymnasiums, and additional LAUSD facilities. The fees in the Fee Schedule
that are still being used today, have not been updated in 11 years.
Staff from the Los Alamitos Recreation and Community Services Department and Los
Alamitos Unified School District individually and jointly researched current practices and
costs associated with maintaining, using, and renting these facilities within the City of
Los Alamitos and Los Alamitos Unified School District. Additionally, staff surveyed
numerous adjacent and similar-sized cities and school districts for comparison. Over
the past 11 years, several changes have occurred with the types and amount of usage,
maintenance practices and standards, and fiscal policies, but the prices and policies
had not been adjusted. Therefore, numerous changes were being discussed and
recommended throughout this process.
Discussion
City and School District officials work together year-round on various projects and
programs to provide the best amenities and activities for the Los Alamitos community.
Due to the deteriorating conditions of the fields and with the Los Alamitos Unified
School District modernizing their facilities through their Measure M Bond, the City and
School District are collaborating to update the Field Use and Fee Schedule.
Research
Research has been conducted to review and compile information regarding the current
maintenance level, costs, usage, and trends of facility usage in order to develop the
true cost of maintaining and operating the facilities at the current level. Additionally,
staff looked at the "PRZ Report" that was completed in 2008-2009 by Sports Turf
Consultant Larry Musser, to review what additional costs would be involved to improve
the conditions of the fields.
Additionally, City and School District staff reviewed excerpts from the Civic Center Act,
which is an article from the State of California Education Code that governs how a
school district may grant the use of school facilities and grounds. Policies and fee
schedules from other local communities and school districts were also collected to
compare Los Alamitos fees versus other similar communities. Professional turf
maintenance companies were consulted to determine what the average lifespan of a
field is and how much it would cost to renovate a natural turf field. All of this information
has provided the basis for the proposed updates to the Field Use and Fee Schedule.
Field Fees & Policies and Procedures
June 17, 2013
Page 2 of 7
Reasons for Increase
There are several reasons why the fees are being proposed to increase at this time:
•
•
•
•
•
•
There have been no fee increases in 11 years. (2002 was the last time the fees
were reviewed.)
The City and School District need to protect their investments: The City recently
upgraded Laurel Park (2012). The School District has done minor upgrades to
some elementary school fields, has upgraded the irrigation at LAHS, and is
upgrading Oak Field from December 2013-November 2014.
Community Youth Sports Groups, other field users, elected and appointed
officials, and others have continually agreed that the condition of the fields are
less than desirable.
Costs continue to rise every year for supplies, materials, staffing, etc. and the
City and School District continue to pay the fees to provide playing fields for the
community.
Budget Cuts: The last eight years have been the worst economic situation in
LAUSD's history with severe budget cuts and furlough days. The City's budget
has been severely cut over the past several years with major cuts in field
renovation and maintenance.
The City is still spending more than $225,000 and LAUSD is spending over
$500,000 a year on field maintenance.
Hourly Rental Fees
There are 13 turf fields that vary in size and space that are useable for organized
community activities and programs within LAUSD and City control. The field space is
currently broken down based on past usage, and the costs for the field rentals are the
same no matter the size of the field. The new fee schedule being proposed, offers
rentable fields based on their size: "Small Field" (0.5 Acres), "Medium Field" (1 Acre),
"Large Field" (2 Acres). This allows for maximum efficiencies in field usage to better
meet the needs of the user groups. Another advantage is that organizations can pay for
what they actually use: less for a smaller field and more for a larger field, since the
maintenance of the fields is based on the amount of turf being maintained.
Direct Costs
After meeting with each organization's maintenance staff, a list of direct costs for
maintaining all of these City and School District fields was compiled to include labor,
materials, supplies, equipment replacement, and contractual services. All of these
expenses are directly related to the maintenance of the playable turf for each facility.
The costs were compiled for all sites and averaged to provide for an annual cost of just
under $53,000 per site per year. The data determines the average acreage per site, the
annual cost per acre, and the average number of playable days and hours of operation
in order to determine the hourly cost per acre of $3.54.
Field Fees & Policies and Procedures
June 17, 2013
Page 3 of 7
Fair Market Value (Direct Costs + Amortized Value)
Another cost calculated is the "Fair Market Value" for use of the field. This was based
on an amortized value of a typical field calculated from information provided by
ValleyCrest, the nation's largest integrated landscaping company and other similar
contractors contacted by LAUSD staff. According to their experience and proper
maintenance, the cost of renovating one acre of playing turf costs approximately
$150,000. Therefore, an additional $1.67 per acre is the amortized value of the field per
acre (based on the useful life of the field and useable time), which can be added to the
Direct Cost in order to get the fair market value of field per acre per hour. Therefore, the
Fair Market Value is $5.21 per hour based on the current level of maintenance.
Increased Maintenance Level
In 2008, PRZ Sports Turf Consulting President, Larry Musser, was contracted by the
City of Los Alamitos and Los Alamitos Unified School District to analyze the fields and
make recommendations on how to improve the turf. Several of the recommendations
from the consultant included a "factor" or number of times a specific maintenance task
should be completed in order to properly maintain the field. For example, staff currently
aerates the fields one time per year and the PRZ recommendation is to increase to 15
times per year, therefore having a factor of 15.
By using these factors, a "Maintenance Upgrade" pnclng structure has also been
developed and calculated with the PRZ recommendations as well as a required
"downtime" in order to let the turf rest to stimulate growth. This increased maintenance
level increases the hourly cost per acre to $4.42 for Direct Cost and $6.08 for Fair
Market Value.
In summary, based on the maintenance costs mentioned above, the new proposed
hourly fees will increase to cover the hourly cost to maintain the field as referenced on
page seven (7) of the Facility Use Policy and Procedures.
Fie/d Capita/Improvement Program (CIP) Fund
The new field rental fees only cover the daily maintenance of the fields and there are no
existing funds or mechanisms in place to pay for major field renovations in the future.
Since the funding for field renovations is not always available to the City and School
District, a Field Capital Improvement Program (CIP) Fund is being proposed to raise
enough funding to renovate the fields in the future. This CIP fund will be funded based
on a "per registered participant fee" assessed to each organization that utilizes the field
four or more times per season (Fall, Spring and Summer seasons). Since the total
acreage for all City and School fields equals 70 acres, the CIP Fund would need
enough funding to rehabilitate all 70 acres after their 30-year useful life.
The CIP Fund was developed to provide $5,000 annually per acre for a total of
$350,000 per year. Based on the current number of youth sports groups who would fall
into this category, their past number of registrants, and their approximate 1/3 of the total
field rental time, a fee of $10 per person per season rate would be needed to fully fund
the CIP fund to recover the $350,000 per year. Since different sports have different
Field Fees & Policies and Procedures
June 17, 2013
Page 4 of 7
impacts on the field, the PRZ Turf Consultant provided an "Activity Weighting Scale" for
each type of activity that takes place on a turf field. This numerical scale (from 1.002.50) will be used as a multiplier to establish the "per registered participant fee" for each
organization contributing to the Field CIP Fund.
Due to the feedback and recommendations from the Parks, Recreation and Cultural
Arts Commission, Community Youth Sports Board and other community members, the
Los Alamitos Unified School District proposed spreading this CIP fee across a five-year
period, lessening the initial financial impact on each participant. The Field CIP Fund
Fee is provided on page seven (7) of the Facility Use Policy and Procedures.
Comparable Pricing
City and School District staff surveyed local cities and school districts to inquire what
they were charging for field usage. The school district looked at six different local school
districts with an average direct cost of $19 per hour for a large field. The Fair Market
Value is even higher, reaching an average of more than $39 per hour.
The City of Los Alamitos also looked at other comparable and nearby cities and found
that the average direct cost charge was just over $9.50 per hour. The Fair Market Value
averages much higher, ranging from $23-$39 per hour.
The comparison chart below describes the new pricing structure with:
Proposed Cost
Other School
(Los
Alamitos)
Districts
(average)
$9/hr. + ($2xAWS)
$19/hr.
Direct Cost
$12/hr. + ($2xAWS)
$39/hr.
. Fair Market Value
*Includes Cypress who waives costs for select non-profits
Surrounding Cities
(average)
$9.50/hr.*
$23 to $39/hr.
User Groups
Currently the City follows the approved Field Use and Fee Schedule listing of six groups
when allocating field usage. The six groups are allocated field usage in order of their
group number. The groups are divided up as follows:
Group 1:
Group 2:
Group
Group
Group
Group
3:
4:
5:
6:
Civic (LAUSD & City of Los Alamitos)
Los Alamitos Community Sports Board Organizations (LAUSD Residency
of 70% or higher)
Private (LAUSD Residency of 60% or higher)
Camps & youth sports organizations not in Groups 2 or 3
Non-Community Based and Tournaments
Commercial
The newly proposed allocation will narrow the groups down to three groups due to the
stipulations of the Civic Center Act which limits school district properties to recouping
maintenance costs for the time that is used by the various organizations:
Field Fees & Policies and Procedures
June 17, 2013
Page 5 of 7
Group 1:
Group 2:
Group 3:
Civic (LAUSD & City of Los Alamitos) - No Charge
Los Alamitos Community Youth Sports Board Organizations, Community
Based Groups, and Community Non-profit Groups - Direct Cost
Tournaments, Camps, Clinics, Club/Travel Teams, Non-Community
Based Non-profits, and Commercial - Fair Market Value
Under each group, a priority listing is provided to maintain a similar prioritization that is
currently used, but the groups are more inclusive, providing definitions of the types of
groups utilizing the fields that were not developed in 2002. The attached Facility Use
Policy and Procedures - Rules and Guidelines (Attachment 1) details all the group
descriptions in order to capture all potential user groups.
Community Outreach
For several years, the City and the School District have discussed raising fees for the
use of the fields. The fees, however, were made public in February 2013. A calendar of
the outreach is outlined in Attachment 3.
Impact on Organization and Individual Players
All the recommended fees collected will only contribute to a portion of the cost of
maintaining the fields, since the City and the School District also utilize the fields. The
cost of the CIP fee is approximately 1/3 of the total cost, equivalent to the nearly 1/3 of
the field rental time that is used by the "Group 2" organizations (Community Youth
Sports Board organizations). The other 2/3rds of the field usage is broken up by City
and School District programs and activities. The proposed fees account for a "fair
share" of the costs to maintain and improve the fields. Attachment #4 contains the
breakdown of costs for the Community Youth Sports Board Organizations and
individual players of the Community Youth Sports Board Organizations.
After 11 years, an increase of any kind is new and difficult to bear. After listening to
comments from the Community Youth Sports Board, Parks, Recreation and Cultural
Arts Commission and members of the community, the Los Alamitos Unified School
District Board of Education voted to begin the fee increases staring on January 1, 2014.
These fees include an increase in the hourly field fees and to start with a CIP fee of $2
per person per season times the Activity Weighting Scale. Annually on July 1, the
hourly field fee will automatically increase according to the CPI for Los AngelesAnaheim CPI, All Urban Consumers and annually on January 1, the CIP fee will
increase by $2 up to $10 per person per season times the Activity Weighting Scale in
2018.
Facility Use Policy and Procedures - Rules and Guidelines
The new Facility Use document (previously known as the "Field Use and Fee Schedule"
document) has been updated to include all charges, fees, fines, rules, regulations,
policies, and procedures for the fields and gymnasium that the City owns and utilizes,
as well as additional Los Alamitos Unified School District facilities. The 18-page
document will continue to be reviewed annually with the fees to ensure it is kept current
based on the changing needs of the City, School District and User Groups.
Field Fees & Policies and Procedures
June 17, 2013
Page 6 of 7
Fiscal Impact
The fiscal impact is based on current facility usage, registration and organizational
habits. If user groups use the fields less often, the revenue will likely decrease and if
the user groups utilize additional time and space, the revenue will increase. Therefore,
based on the current usage, it is anticipated that revenue will increase by approximately
$21,500 annually to help offset the nearly $55,000 in additional expenditures to
increase the maintenance level at the City-maintained fields. Additionally, it is
anticipated that an additional $24,000 will be raised for the Field Capital Improvement
Fund in the first year, $48,025 in the second year, $72,039 in the third year, $96,050 in
the fourth year, and $120,063 in the fifth year.
The revenues and expenditures for fiscal year 2013-14 have not been included in the
2013-14 budget, but will be brought back to the City Council with the mid-year budget.
There is some additional analysis that needs to be completed base upon any possible
changes to the Individual Joint Use Agreements. Approximately one-half of the
revenues and expenditures will be recognized if there are no changes, however, there
is a possibility for user group habits to change based on the new fees. Therefore, better
analysis can be completed closer to implementation in January, 2014.
Submitted By:
or of Recreation & Community Services
Approved By:
Gr g ry D. Korduner
Interim City Manager
Fiscal Impact Reviewed By:
Attachments: 1.
2.
3.
4.
Resolution No. 2013-10
Exhibit A - Facility Use Policy and Procedures - Rules and Guidelines
Community Outreach Timeline
Impact on Community youth Sports Board Organizations and Individual Players
Field Fees & Policies and Procedures
June 17, 2013
Page 7 of 7
Attachment 1
RESOLUTION NO. 2013-10
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LOS
ALAMITOS,
CALIFORNIA,
INCREASING
AND
IMPLEMENTING CERTAIN USER FEES AND AMENDING
RESOLUTIONS 1895, 2008-12, AND 2008-20
WHEREAS, the City of Los Alamitos and Los Alamitos Unified School District
Working Group have studied and analyzed their services and determined the actual and
reasonable costs in connection with providing those services; including, but not limited
to: fields, gymnasiums, permits, and additional facility rental-related items; and,
WHEREAS, the user fees have not been adjusted in 11 years, in which time
several changes have occurred regarding the types and amount of usage, maintenance
practices and standards, and fiscal policies; and,
WHEREAS, as required by Article XIII C of the California Constitution and
California law, cities can only charge rates or fees that are equal to or less than the
reasonably anticipated costs of providing the service, conferring a benefit, granting a
privilege, performing regulatory duties, enforcing laws, or as a condition of property
development; and
WHEREAS, in order to recover these costs, it is necessary to adopt new fees
and modify current fees, and by amending the Schedule of Miscellaneous Fees; and
WHEREAS, order to recover these costs,a new Facility Use Policy and
Procedures - Rules and Guidelines policy has been established to replace the 2002 Los
Alamitos Unified School District and City of Los Alamitos Recreation and Community
Services Department Schedule of Charges and Field Use and Fee Schedule; and,
WHEREAS, the City Council hereby determines that the proposed cost recovery
fees to be charged by the City in connection with the Los Alamitos Unified School
District are reasonable and necessary to reimburse the City for its actual costs to
provide those services; and,
WHEREAS, pursuant to Government Code Section 66016, the City has: (1)
made available to the public at least at least ten days prior to its public hearing, data
supporting the reasonableness of the fees; (2) mailed notice at least fourteen days prior
to the public hearing to all interested parties who have requested notice of new or
increased fees; (3) published notice twice in a newspaper of general circulation at least
ten days prior to the public hearing; and (4) held a duly noticed, regularly scheduled
public hearing at which oral and written testimony was received regarding the proposed
fees.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS
DOES RESOLVE AS FOLLOWS:
SECTION 1. The City Council of the City of Los Alamitos, California, finds that
the above recitals are true and correct.
SECTION 2. The City Council hereby adopts the Facility Use Policy and
Procedures - Rules and Guidelines (Exhibit A), and repeals the 2002 Los Alamitos
Unified School District and City of Los Alamitos Recreation and Community Services
Department Schedule of Charges and Field Use and Fee Schedule.
SECTION 3. The City Council hereby adopts the Facilities Fee Schedule,
Effective January 1, 2014 (Exhibit B), and amends Resolutions No. 1895,2008-12, and
2008-20 accordingly.
SECTION 4. The City Clerk shall certify as to the adoption of this Resolution.
PASSED, APPROVED, AND ADOPTED this
17th
day of June, 2013.
Warren Kusumoto, Mayor
ATTEST:
Windmera Quintanar, CMC, City Clerk
APPROVED AS TO FORM:
Cary S. Reisman, City Attorney
CC RESO 2013-10
Page 2 of 3
STATE OF CALIFORNIA )
COUNTY OF ORANGE
) ss
CITY OF LOS ALAMITOS)
I, Windmera Quintanar, CMC, City Clerk of the City of Los Alamitos, do hereby
certify that the foregoing Resolution was adopted at a regular meeting of the City
Council held on the 17th day of June, 2013, by the following vote, to wit:
AYES:
COUNCIL MEMBERS:
NOES:
ABSENT:
ABSTAIN:
COUNCIL MEMBERS:
COUNCIL MEMBERS:
COUNCIL MEMBERS:
Windmera Quintanar, CMC, City Clerk
CC RESO 2013-10
Page 3 of 3
FACILITY USE
POLICY AND PROCEDURES - RULES AND GUIDELINES
Permitted use of the Los Alamitos Unified School District and the City of Los Alamitos allocated facilities.
Los Alamitos Unified School Dish"ict
Facilities, Maintenance and Operations
10652 Reagan Street, Los Alamitos
City of Los Alamitos
Recreation & Community Services
10911 Oak
Los Alamitos
Cindy Miranda, Administrative Assistant
P: (562) 799-4592 x81110
F: (562) 799-4599
E: cmiranda@losal.Ol'g
[urisdiction
District Office field
Hopkinson Elementary
Lee Elementmy
Los Alamitos Elementary
Los Alamitos High School
McAuliffe buildings
McGaugh Elementary
Oak buildings
Rossmoor El.ementa,.
Weaver
Allocation
it from either the Los Alamitos Unified School District (LAUSD) or
Public use should n
during such hours,
periods if the use does
premises shall be denied
where the purpose of the meeti
or City use. School premises shall not be available on such occasions or
functions of the school. Facilities are available during school vacation
'ng and renovating schedules. All requests for the use of the LAUSD
use is inconsistent with the property and regular use of the facilities to
mnnoral obnoxious or injurious.
No application will be denied because of sex or sexual preference, race, color, creed, or national origin.
The specific form must be submitted a minimum of two to four (2-4) weeks prior to the first requested use date and
will be accepted up to three (3) months in advance. Submission of the specific form does not constitute approval.
Approval is given only after LAUSD/City approval, fees are paid in full, certificate of insurance liability and
endorsement are on file, and all other document requirements are met.
LAUSD form:
Citv form:
Application and Agreement for Use of School Facilities
Facility Request
LAUSD Applications can be obtained at the school where the facilities to be used are located or at the Auxiliary
Offices located at 10652 Reagan Street.
Requests will not be approved for a period exceeding three (3) months, with the exception of organizations that are
in Group 1 and 2, which will be permitted by term of season.
Processing Fee
A $40.00 non-refundable processing fee will be assessed to each permit issued.
Insurance
All users of the facilities must provide proof of General Liability
dollars ($1,000,000) with a general aggregate in the minimum
require additional amounts or other types of insurance. A
(10911 Oak Street, Los Alamitos, CA 90720) and the Los
Los Alamitos, CA 90720) adding both entities as
event, additional insurance coverage (additional
n the minimum amount of one million
L,UUU,.uuu; however/ certain activities may
nt naming the City of Los Alamitos
District (10293 Bloomfield Street,
be submitted. Depending on the
per1SatlOn) will be required.
liable for any loss, damage
The LAUSD, the City of Los Alamitos, its agents, offi
or expense that may arise from use of school property.
If LAUSD or City approve user's request
submit certificate of insurance and
insured. Food vendors must also be
County Health Department guidelines.
or other items,
all vendors must
the LAUSD and the City as additionally
Ith Department and follow Orange
Alamitos Business License.
Los Alamitos Youth Sports Organizations must submit
nization and inquire about their ability and/or desire
is not resolved in a timely manner, the cancellation of
PA1(MI:NT DEADLINE
All fees and reo,uir,eml
requirements are not
use will occur. Postmarks
Payment can be delivered or
a minimum of 72 hours before the start of facility use. If fees and
manner, cancellation of current and/or prohibition of future athletic facility
LAUSD: Accounts Payable, LAUSD, 10293Bloomfield Street, Los Alamitos 90720
City:
Accounts Payable, City of Los Alamitos, 10911 Oak Street, Los Alamitos 90720
S/21/2013
21Page
CANCELLATION AFTER YOU HAVE OBTAINED A PERMIT
Reservation Cancellation (Refund Policy)
Permit(s) and/or field dates may be cancelled at any time by LAUSD and/or City.
Permit(s) and/or dates cancelled by the user must be submitted in writing a minimum of ten (10) working days prior
to the scheduled use to be fully refunded/credited (minus the $40.00 permit fee if a permit is cancelled). No refunds
or credit will be issued if cancelled with fewer than ten (10) days notice.
Inclement Weather
Dates that are cancelled due to inclement weather or unsuitable field conditions may be rescheduled (based on
availability) or may be refunded in full.
In the event of inclement weather, wet fields may be closed to
posted and the group or organization will be notified via
must make reasonable judgment regarding the playability
facility that is unsuitable for use, the LAUSD and the City
All permits will be issued for specific
organization to see that unauthorized
vacated as scheduled.
lity of the
LAUSD and/or City will determine what use
employee shall supervise
the
Group or organizatio
,enev,,, possible, closed field signs will be
weather and/or wet field, user groups
If play does take place on an athletic
for damage to the field.
to their supervisors.
use and presented to any LAUSD or
the person in charge of the group or organization
regarding the conduct of the group or organization
These
•
oracTIc:inQ on their allocated athletic facility as stated by their
•
•
•
•
liffe, Los Alamitos Elementary, and Laurel Park will end no later than
•
must be granted if athletic facility use exceeds the times listed.
1.
2.
3.
5/21/2013
Use begins and ends at the times stated on the permit including set-up and clean-up. User of the
athletic facility are not allowed onto the premises prior to the start time on the permit and are required
to have the athletic facilities clean, free of trash and equipment, and be off the athletic facilities at the
ending time indicated on the permit. Additional fees will be invoiced if staff is brought in to clean trash
and/or remove equipment.
Groups are required to vacate the fields safely and quietly, especially during evening hours.
Any user group that has been allocated space and does not intend to use it regularly shall notify the
LAUSD and/or City so athletic facilities may be reallocated. If athletic facilities are not used in a proper
3iPage
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
manner or are not being used as requested, permit(s) may be rescinded and reallocated to other groups
according to priority.
Parking is allowed in designated paved areas only.
Vendors and vendors that sell food or other items are not allowed without LAUSD or City approval. If
allowed, all vendors must submit certificate of insurance and specific endorsement naming both the
LAUSD and City as additionally insured. Food vendors must also be approved by the Orange County
Health Department and follow Orange County Health Department guidelines. Vendors must possess a
valid City of Los Alamitos Business License.
Alcoholic beverages are not allowed on any athletic facility, schools, parking lot, or adjacent areas.
Amplified sound is not allowed on any field without LAUSD or City approval. The use of artificial
noisemakers, horns, rattles, bells, and whistles by spectators a
allowed.
Property boundary walls and fences are not to be used as
any time.
Portable goals, backstops, and/or markers are allowed
removed daily.
Balls and any other equipment thrown, batted,
land on private property must not
be retrieved without the property owner's permisSlion,.'
Smoking is prohibited at all sites.
Vehicles are prohibited on the athletic
Barbeques are prohibited at all sites.
Animals are prohibited at all sites.
Field lining/Marking: Burning lines is aUSCIIUlelY
or vandalizing the
facilities will be responsible for
II cost of
Lining of fields
with chalk or paint is not permi
by the LAUSD
or City.
Non-adherence to any of these
cancellation of current a
A violatic
•
•
•
additional fees and/or result in the
the proper permit for that athletic facility.
s name will be documented. If a coach is unwilling
picture
be taken.
will result in two (2) warnings followed by the assessment
a written warning for the first and second violations.
or organization and not for each team or site. User groups will receive
site.
All subsequent vlc,latlO
one hundred dollar ($100) arbitration fee per occurrence.
Fees will be invoiced to
directly, not to the coaches.
User groups will not be
any new permits until all penalty fees are paid.
Excessive violations may result in loss of field allocation consideration for future permits. Excessive
violations are considered more than ten (10) violations in a six (6) month period.
Note: Warning
two (2) warnings
•
•
•
•
5/21/2013
41Page
ATHLETIC FACILITY MAINTENANCE
Closures
Athletic facilities may be closed at the discretion of the LAUSD and/or City, Annual rest and renovation of the fields
will be a priority, Athletic facilities may be closed for any of the following:
•
LAUSD and City engages in maintenance work involving any of the athletic facilities,
When the health and safety of participants are threatened due to impending conditions, including but
•
not limited to heavy rains, smog alerts, pesticide spraying, and natural disasters,
An annual calendar for regular field maintenance will be developed each year for rest and renovation,
Additional maintenance may be required as needed,
5/21/2013
SIPage
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FIELD FEES
small
Grass infieldYouth dimensions
Full infieldAdult dimensions
$6.00
$4.50
$12.00
Rental rates are subject to change at the will of the Board
adjust automatically and annually on July 1 based on
ADDITIONAL FEES FOR TOURNAMENTS,
Per Head Fee
Groups and organizations that utilize
on the number of total participants in the
Scale" below will be assessed per season
The per head fee is based on the date of use,
assess'2d the per head fee based
fee multiplied by the "Activity Weighting
annually on January 1 through 2018.
EFFECTIVE J
2016
2017
2018
& thereafter
Activity
)( $6.00
)( $8.00
)( $10.00
Walking
$6.00
$S.OO
$10.00
BasebaIl"'I~11
$5.00
$7.S0
$10.00
$12.50
P.E.
$6.00
$9.00
$12.00
$]S·92
Parked Cars
$6.00
$9.00
$12.00
IS.00
Marching Band
$3.S0
$7.00
$10.50
$14.00
$17.50
Soccer/Football
$4.00
$S.OO
$12.00
$16.00
$20.00
Adult Soccer/Adult Football
2.00
$4.00
$8.00
$12.00
$16.00
$20.00
Lacrosse/Field I·lockey
2.25
$4.50
$9.00
$13.50
$IS.OO
$22.50
Rugby
2.50
$5.00
$10.00
$15.00
$20.00
$25.00
Sports Clinic/Tournaments
2.50
$5.00
SIO.00
$15.00
$20.00
.00
Note: The per heod fee applies to groups that submit applications in the fall for use beginning in January.
Total Examples: Soccer has 100 participants in 2014 @ $4.00 each the total per head charge is $400.
Soccer has 100 participants in 2018 @$2QOOeach the total per head charge is $2,000.
Baseball has a summer camp in 2014 with 50 participants @$2.50each the total per head charge is $125
Baseball has a summer camp in 2018 with 50 participants @ $12.50 each the total per head charge is $625.
5/21/2013
71Page
It is the Los Alamitos Unified School District Board of Education's and Los Alamitos City Council's intention that
policies and regulations will be completed regarding the collection, retention and usage of the Per Head Fee into a
Capital Improvement Program (CIP) Fund that will be utilized for the upgrade of fields. It is also their intention to
develop a formalized process that includes representatives of the Community Sports Board, City and District to make
recommendations on the priority use of CIP Funds. The Board of Education and the City Council will consider the
recommendations when making decisions.
SECURITY
Any event where the number of guests exceeds three hundred-fifty (350), the presence of security officers (nonvolunteers) is required. The ratio for security officer to number of
350:1. The security firm must be
licensed, bonded and provide insurance as stated on page 2 under
Events with less than three hundred-fifty (350) may also be
discretion of the LAUSD or City.
It is the patron's responsibility to contract ;nopn,'nn
LAUSD and/or City.
contract for security service at the
provide a security plan to
PORT-A-POTTY UNITS/RESTROOM
Any event where the number of
restrooms are required. The ratio for
responsibility to contract independently
of approved rental companies. Coordi
minimum of five (5) working
If applicable, custodial!,
invoiced.
of the restroom facilities will be
TRASH
ris and depositing it into the proper trash bins.
ust also be picked up and cleared of all trash.
Any
VENDORS - FOOD
must receive prior approval from LAUSD and/or the City. All food vendors
Food vendors and/or food tru
and/or food trucks must be approved by the Orange County Health Department and follow Orange County
Health Department guidelines. Placement of food vendors and/or food trucks must be approved by LAUSD
and/or the City a minimum of five (5) working days prior to the event. No food trucks and/or vehicles that
support the food vendor will be allowed onto the fields at any time. A fee of $100 per food vendor will be
charged. One food vendor/food truck that fits inside a 10' x 20' space will be excluded from the $100 fee if they
submit all of their proceeds to a non-profit. Any type of infraction that the food vendor/food truck violates will
incur a $100 fine per occurrence. Vendors must possess a valid City of Los Alamitos Business License.
S/21/2013
81Page
VENDORS - MERCHANDISE
A fee of $50 for commercial vendor, $25 for information vendors will be invoiced. Placement of vendors must
be approved by LAUSD and/or the City a minimum of five (5) working days prior to the event. No vehicles that
support the vendor will be allowed onto the fields at any time. Any type of infraction that the vendor violates
will incur a $100 fine per occurrence. Vendors must possess a valid City of Los Alamitos Business License.
BOUNCE HOUSES/INFLATABLE
Bounce houses and/or inflatable must receive prior approval from LAUSD and/or the City. Electrieity will not be
provided. Coordination of delivery and placement of the items must be approved a minimum of five (5) working
insurance to LAUSD and/or
days prior to the event. The bounce house and/or inflatable vendor
vendor violates will incur a $100
the City as stated on page 2 under Insurance. Any type of
fine per occurrence.
LIGHT USAGE
Any permitted event that takes place in the evening,
they will be required to use the lights when renting
light fee will be assessed when the lights are nm'r"!i.
Small Field: ................................... ".,', .. ,.. $5/hr
Medium Field: .................................. ,.... , .. $8/hr
Large Field: ............................................ $
Softball (Large): ..................................... $
Outdoor Basketball Courts (Oak): .......... .
LIGHT TOWERS
Portable light towers will
City will not be reS00l1s.t
facility, the or,:anizal:ioN
and removal of light
tower use must follow the
•
•
5/21/2013
permanent lights are installed,
)artieipa"ts. An additional hourly
the City. LAUSD and/or the
lights cause damage to the
Coordination of delivery, placement,
of five (5) working days prior to the event, Ught
n'll'rt"hl~
when staff requirements are determined,
91Page
DEFINITION OF GROUPS
GROUP 1 - CIVIC
LAUSD, City of Los Alamitos, and the Los Alamitos Youth Center, Inc (Oak Gym only).
Priority of field use is based on the respective Memorandum of Understanding for each site.
Fees for utility costs associated with athletic field lighting will be charged to this group.
Additional fees may apply.
GROUP 2 - LOS ALAMITOS COMMUNITY YOUTH SPORTS BOARD ORGANIZATIONS, COMMUNITY BASED GROUPS,
AND COMMUNITY BASED NON-PROFIT GROUPS
1.
*
Los Alamitos Community Youth Sports Board Organization during their primary, recognized season:
January 15 - May 31
•
February 1 - June 15
•
August 1 - November 28
•
August 1- January 31
•
Community youth sports organizations that have the
Number of fields will be based on a percentage of
Requirements
D Must attend Sports Board meetings.
D Must have open registration, regardless of
D
D
D
D
D
standard of at least
50% or more of the game.
Contains at least 70% residents
boundaries are eligible}.
Submit roster each season to
Submit practice and game
Submit evidence that the group is
Revenue Code.
Submit
in the LAUSD
and number of participants.
as defined by the Federal Internal
and filed with the California
D
the objectives of the
D
paperwork by deadline.
2.
within the LAUSD boundaries that contains at least
but do not reside in the LAUSD boundaries are
001
3.
rofits that are based within the LAUSD boundaries and must
Example: PTA, Friends of, Boy/Girl Scouts, Rotary
4.
that support students of LAUSD.
GROUP 3-
Example: L.A.E.F.
.L""''-~, CLUB/TRAVEL TEAMS, NON-COMMUNITY BASED NON-PROFIT, AND
*
1.
2.
3.
4.
5.
COMMERCIAL,
ORGANIZATIONS
Group and/or organization that operate an academic or sports camp during summer/spring/winter or after
school, and conducting of religious services.
Group 1 or 2 organizations that hold tournaments, camps, and/or clinics
Club/Travel team organizations that utilize the facility for practices.
Youth, adult individuals, non-community based non-profits, or groups based outside of the LAUSD
boundaries. Also include groups that do not meet the residency percentage for Group 2 status.
Business, profit-making organizations, politically affiliated organizations, for-profit sports leagues, and
for-profit special events.
*Additional fees will be applied due to impact offacility and/or surrounding neighborhood.
S/21/Z013
lOIPage
LAUSD BUILDING USE
The site custodian shall open the building only upon presentation of an application properly issued and signed. A
school employee shall be on duty at all times whenever a facility is being used. The school employee shall be in
charge of the facility use and shall report to the Auxiliary Office any harmful or inappropriate use.
Attendance shall not exceed the room capacity authorized by fire regulations. School property must be protected
from damage and mistreatment, and ordinary precautions for cleanliness must be maintained. Groups shall be
responsible for the condition in which they leave the school building. In cases where school property has been
damaged or abused beyond normal wear, the same shall be paid for by the organization involved.
Props shall be flameproof as required by law.
Books, pamphlets, posters, decorations, or other materials
users. Decorations shall be erected and removed in a
flames such as candles, or non-fire proof decorations is
gs shall be cleaned up and removed by
to school property. The use of open
Kitchen
Kitchen facilities and food service areas shall be
If use is to be made of school kitchens
kitchen is used for a minimum of 3 ho
assure proper use of facilities and supe
",1(WE·d
for the time a
Multi-Purpose Room /
The number of tickets
Persons or organizations
furniture or equipment,
When
a stage and stage equipment shall not move or change
or cycloramas except under the direction and
counterweight system or the switchboard hook-up.
nel and equipment needed must be furnished in
of dressing rooms, ticket facilities, stagehands, ushers,
etc.
In connection
auditorium and
5/21/2013
no
rooms are provided except those that are a part of the
other buildings or rooms or toilets and lavatories other than those in the
lllPage
MARGARET A. WEBB PERFORMING ARTS CENTER (PAC)
APPLICATION PROCESS
As further described below, NO USE WILL BE GRANTED until applicant has completed the process of:
1) Acknowledged reading these rules and regulations;
2) obtained site approval;
3) provided a Certificate of Insurance and Specific Endorsement; and
4) received District approval.
To complete this process, the total fee must be paid in full no later than 72 hours in advance.
All applications from organizations or groups for the use of the PAC shall be made on official forms provided by
the LAUSD.
These forms shall be obtained at the school where the facilities
are located and shall be filled out with
the aid of the Theatre Technician of the PAC.
The completed application must be filed at least 30 days in
requested. In cases where multiple
dates are requested, the first date shall apply to this rule.
All applications approved by site principal, or authe"i"
Nalrdf!d to the Theatre Technician.
The Theatre Technician will assign charges and staff,
and applicant in writing.
Where a rental and/or staff fee charge is made,
adopted by the Board of
Education (see, page 14)- PAC FACILITY USE FEE
Upon full completion of this process, copies ofthe
I and applicant.
APPLICANT GUIDELINES
No application will be denied because
Use of buildings, grounds and equipment
Education Code Sections 40040-40058.
associations, farmers' orga
recreational, eduratinr,a
All requests for the
property and regular use
Public use should not'
color, creed or national origin.
strictly in accord with California
I only to parent-teacher
or clubs of citizens formed for
proposed use is inconsistent with the
of the meeting is immoral, obnoxious or injurious.
'pn,;,,', shall not be available on such occasions or
conflict with the cleaning and renovation
be held liable for any loss, damage or expense that may
USE ",""ULI'<
All approved
person who will have available their copy of the approved application at
the event. The district
the building only upon presentation of an application and agreement
properly issued and
at all times whenever a facility is being used. The school employee shall be in
A school employee shall
charge of the facility use and
report to the principal and to the Auxiliary Office any harmful use deportment, and
discipline of users.
Use of school property shall be under the supervision and control of a duly authorized representative of the Board
of Education. It shall be his/her duty to see that the rules and regulations are enforced and report any violations or
attempted violations to the Superintendent of School or his/her designee.
Tobacco product use, intoxicants and narcotics use is prohibited anywhere in District facilities and on District
premises. Nor shall profane language, quarreling, fighting or gambling be permitted.
School property must be protected from damage and mistreatment, and ordinary precautions for cleanliness must
be maintained. Groups shall be responsible for the condition in which they leave the school building. In cases where
property has been damaged or abused beyond normal wear, the same shall be paid for by the organization involved.
S/21/2013
121Page
Books, pamphlets, posters, decorations, or other material used shall be cleaned up and removed by users,
Decorations shall be erected and removed in a manner not destructive to school property, The use of open flames
such as candles, or non-fire proof decorations is prohibited.
Kitchen facilities and food service areas shall be thoroughly cleaned by using organizations.
In cases involving the use of multi-purpose rooms and/or an auditorium, the number of tickets sold shall not
exceed the regular seating capacity. Any additional props shall b flameproof as required by law.
Persons or organizations using school premises which include a stage and stage equipment shall not be permitted
to move or change furniture or equipment, including lights, curtains, ceiling pieces or cycloramas except under
direction and supervision of the Theatre Technician, nor shall they change the Soundboard or Lightboard hook-up.
When the state is being used, full details in writing of personnel and equipment needed must be furnished in
advance. This includes lights, sound equipment and curtains needed,
of dressing rooms and/or additional
rooms, ticket facilities, stagehands, etc.
In connection with the use of stage, no dressing rooms shall
except those that are a part of the
auditorium and stage, nor shall access to other buildings or
and lavatories other than those in the
auditorium or on the stage be permitted unless requested
All permits will be issued for specific rooms and for
responsibility of the organization
to see that unauthorized portions of the building are
are vacated as scheduled.
Applications for users or by users not covered in
only upon specific
authorization of policies of the Board of Education
et seq.
General use clean-up charges may be waived if the
adequate to
standards set by the LAUSD. The LAUSD
the right to
standards are not
met at any time.
No persons will be given permission to
lerwi.se, or bicycle or skateboard on the
driveway, pathways or grounds of any
necessary to the operations or
maintenance of the school. Vehicles may be
an area so designated as a parking
area.
5/21/2013
13jPage
MARGARET A. WEBB PERFORMING ARTS CENTER (PAC)
FEE SCHEDULE
BUILDING FEES
ADDITIONAL
STAFF & STAGE CREW
Per hour charge at x1.5
or x2.0 may apply.
Actual charges will be
determined at time of
booking.
Rental rates are subject to change at the will of the Board of Education and the City Council of Los Alamitos and will
adjust automatically and annually on July 1 based on the Los Angeles-Anaheim CPI, All Urban Consumers.
5/21/2013
14 t P age
Use of facilities herein described includes corridors necessary to accommodate patrons and permanent seating in
or a part of such facilities, together with such regularly provided electrical power, air conditioning, water and light, as
may be required for use of said facilities. Applicant shall pay to the LAUSD, such other and further sums as may
become due to the LAUSD on account of facilities or services furnished by the LAUSD, the compensation of which
may not be included in the amounts previously specified herein above.
In the receipt, handling, care or custody of property of any kind shipped or otherwise delivered to the facilities,
either prior to, during or subsequent to the use of the facilities by applicant hereunder, the LAUSD and its officers,
agents and employee shall act solely for the accommodation of applicant, when possible, and neither the LAUSD nor
the Theatre Technician, or their agents, officers or employees, shall be Ii
for loss, transport costs, damage or
injury to such property.
Applicant warrants and represents that no artistic work or
protected by copyright will be
performed, reproduced or used in the performance of this
applicant has previously thereto
save and hold harmless the LAUSD
obtained written permission from the copyright holder.
and its officers, agents, employees and servants from
expenses, including legal fees,
demand, actions and liability of every kind and ch'lract
In the handling, control custody and keeping of
through the box office or
otherwise, LAUSD shall not be liable to applicant nor
or defalcation thereof,
whether such loss, theft, or defalcation is caused or
nor shall any
officer or employee of the LAUSD be lia
he willfully caused
or permitted to be cause the same or
for any damage or unnecessary abuse
said premises by our organization. I
the non-school use of the buildings,
found on the reverse side of this
stituted by the LAUSD to enforce compliance with this
and disbursements provided by statue to its costs
In
their
he LAUSD, I do covenant and agree that the LAUSD,
shall not be liable for any loss, damage, injury or
arising from any use of the premises of LAUSD, or any part
r or arising from any act or omission of the undersigned or its
entities be liable for any loss, damage or injury caused from any
undersigned or its employees, agents or other persons entering upon or
to any property stored or placed thereon.
nify, covenant not to sue and hold the above enumerated entities and
damages or liabilities of whatsoever nature arising out of or in connection
of the premises or arising from any state or conditions of said premises or
using said premises
The undersigned
said premises harmless
with the LAUSD or in the use
any part thereof.
No performance, exhibition, or entertainment shall be given or held in the facility which is illegal, indecent,
obscene or immoral, and should any part thereof, be deemed to, by the Theatre Technician of the LAUSD, be
indecent, obscene, lewd, immoral or in any manner publicly offensive, the LAUSD or the Theatre Technician may
require that such portions of the exhibition or performance receiving such criticism be immediately deleted or
rewritten to the extent necessary to remove their offensive character.
The LAUSD and Theatre Technician reserve the right to eject or cause to be ejected from the premises any
objectionable person or persons; and neither the LAUSD nor any of its officers, agents or employees shall be liable to
applicant for any damages that may be sustained by application through the exercise of such right.
5/21/2013
15
I P age
In the event the facility or any part thereof shall be destroyed or damaged by fire or any other cause, or if any
other casualty or unforeseen occurrence of any kind shall render the fulfillment of this agreement by the LAUSD
reasonably or practically imposs',ble, then and thereupon this agreement shall terminate and the applicant shall pay
the fees for said expenses only up to the time of such termination, at the rate(s) herein specified, and applicant
hereby waives any claim for damages or compensation should this agreement be so terminated.
This agreement shall have no force or effect whatsoever unless and until applicant shall endorse the same
"accepted", in the space hereinafter provided therefore, and by said acceptance applicant does covenant and agree
that he will well and truly perform and/or abide by each and every term, restriction and/or limitation of the
agreement, each of which shall be a condition subsequent to the continuance in effect of the use and occupancy
herein provided.
Statement of Information: The undersigned as duly authorized
serltaljve states, to the best of his/her
knowledge, the school property for use of which application is here
will not be used for the commission of
any crime or any act, which is prohibited by law. The un~,o,,;o,,<
declares that the organization, on whose
the Constitution of the United States
behalf he/she is applying for the use of school property,
and the State of California.
day of
.m., the
Applicant shall remove from the premises on or
_ _ _ _ _ _ _ _ _ _ _ , 20 _ _, all pro
the applicant or caused by him
stated time, the Theatre
to be brought upon said premises; if any such
and to hold the proceeds,
Technician shall have the right to sell the same in
any such property, for
less expenses, thereof for applicant, or the Theatre Tech
which applicant agrees to pay a
and all
By _ _ _ __
S/21/2013
16
I P age
Facilities Fee Schedule
Effective January 1, 2014
Group 1
5/21/2013
Group 2
Group 3
17
I Page
Other Fees & Charges
Effective January 1, 2014
Staff
.
.
Per Hour
2 hrMinimum
MI .. ,,"'.... ,
r~a'5~
Alter 8 Mours
Per Hour
Ir,,<tn~ian
<I;<;l< no
IKitchen
$58.00
lather or additional Personnel
$~ROO
$116.00
$116.00
$116.00
$116.00
$116.00
$116.00
:-'c!'fy!!!Jh!~ 4rt~
Cen ..c. (P4C)
Per Hour
4 hrMinimum
MinimUm
Theater Technician
<I;<;!{ <;n
<I;?14no
Board C
$8.30
$8.30
$8.30
$58.00
$33.20
$66.40
i $33.20
$232.00
ISTAFF
,1
lr
of 2)
nd/s \"
Spot 0,
Custodian
IFOL
"
Follow spot
~(s)
'v"U'
Music stands & chairs
Sound
'Y'le",
ISmail field
Medium field
ILa rge field
ISoftbal1 -large
In .•.
Basketball Courts (Oak)
IFood Vendor (if,
does not receive all
..
Bounce
L
. 'Inflatable infraction
ICarpet Cleaning
Commercial Vendor infraction
I
Field use without a
•Food Vendor infraction
5121/2013
,;,
Fine~
may apply.
determined at time of booking.
per day
$10.00
$1.00
each per day
per seat per day
<I;<;n no
per day
See Page 7 & 8
Vendor
Iinfol
or x2.0
Actual charges will be
<t-1<; nn
per day
$4000
,~,
Per hour charge at xl.S
lie;:
ing fee
Field Use Per Head fee
ir,
"11 Vendor
NOTE
~II .. a'lliffe . L~I~rel Pqrk)
$5.00
per hour
$8.00
per hour
$11.00
per hour
per hour
$11,00
$5.00
per hour
Miscel
n
=
-:---~-
~ol
Stage
Field UClhtinCi (Qak &
rh~rao
& ....
one time, non refundable
X
factor as noted on Pages 7 & 8
$~OO
per vendor
$100.00
per vendor
<i:?<; nn
per vendor
.
'.I~I ~c,,!
$100.00
per inflatable
<I;?<;n no
per room
$100.00
$100.00
$100.00
per vendor
IJ K J\ l- I
per occurrence
per vendor
18
I Page
Attachment #3
Community Outreach Timeline
April & May 2008
A proposal to raise field fees was discussed, but later pulled
from further discussion. At the time, the fees for "Group 2
Users" (Non-profits like AYSO, FNL, etc.) would have been
asked to pay $10/hr. for the use of each field. These fees were
not implemented.
July 2008
PRZ Consultant was hired by the City and School District to
analyze the conditions of the fields and make recommendations
on how to improve the fields. When presenting the turf report,
the prospect of raising fees in order to implement the
recommendations was discussed.
April 2009
The findings were presented to the Parks, Recreation and
Cultural Arts Commission
September 2009
PRZ Findings presented to Community Youth Sports Board
March 2009
PRZ Findings presented to City Council and LAUSD School
Board
August - October 2012 Parks, Recreation and Cultural Arts Commission provided with
three consecutive staff reports pertaining to "Field and Facility
Use" in preparation of the upcoming changes to the fee
schedule and facility usage
October 2012
Community Youth Sports Board was further informed that the
facility fees were currently being researched and developed and
that changes were likely impending and additional information
would follow once gathered
February 2013
LAUSD Board of Education Workshop on Facility Fees
March 2013
City Council and LAUSD Board of Education Joint Meeting
regarding Facility Fees
April 2013
Parks, Recreation and Cultural Arts Commission Workshop
regarding Facility Fees
Community Youth Sports Board Meeting - Discussion on Facility
Fees
May 2013
Parks, Recreation and Cultural Arts Commission Meeting Discussion on Facility Fees
LAUSD Board of Education Workshop on Facility Fees
LAUSD Board of Education Meeting - Discussion and
unanimous Approval of Facility Fees/Facility Use Policy
Attachment #3
May - June 2013
Public Hearing postings (3 consecutive weeks) in News
Enterprise
June 2013
Parks, Recreation and Cultural Arts Commission Meeting Discussion and unanimous recommendation to the City Council
for Approval of the Facility Fees/Facility Use Policy Public
Hearing at City Council Meeting regarding Facility Fees
Attachment #4
Impact on Community Youth Sports Board Organizations and
Individual Players
Organizational Impact
Organization
Current ,II
New
Hourly
Hourly !I
Fees
Fees
I (Annual) (Annual)
Proposed Annual Fees
(includes Hourly Rental & CIP Per Head Fee)
2014
2015
$30,628
$22,452
$2,783
$1,750
$3,793
$40,628
$32,852
":$4,283
.$2,437
$4,418
I
AYSO
FNL
LAYB
LAGSL
Sl. Hedwig
Baseball
Los Alamitos
Pop Warner
Football
TOTAL'
$10,351 !
$6,530
$0
$330
$1,056 ,,
$20,628
$12,052
$1,283
$1,062
$3,168
$2,711
$1,220
,
.
$3,511
I
2016
$50,628
$43,252
$5,783
$3,125
$5,043
$5,111
$40,904
$64,917
$88,929
2018
$70,628 i
$64,052 i
$8,783
$4,500 !
$6,293 !
I
$5;911
.
$19,487 !
I
.
.
···.$4,3.11
2017
$60,628
. '$53;652
.$7.,28"3
.. "$3,81.2
'$5,668
l
$6,711
.
$112,943
$136;954-
$160,967
Individual Impact
Participant
! Curren~ ~ost
I
I
I
AYSO
. FNL
LAYB
LAGSL
Sl. Hedwig Baseball
Los Alamitos Pop
Warner Football
i
I
II
I
I
Per Participant
Per Season
I
I
I
I
Proposed Increased Cost Per Participant
(includes Hourly Rental & CIP Per Head Fee)
I
I
I
2014
2015
$4,14 I +$8,11
$2,51
+$6,13
$0.00
+$4.64
+$5.16
$1.20
+10,94
$4.23
$6,10
+11.46
··+$4.00
+$4.00
+$2.50
+$2.50
+$2.50
+$4,00
I
2016
2017
2018
+$4.00
+$4.00
+$2.50
+$2,50
+$2.50
+$4.00
+$4,00
+$4;00
+$2.50
+:$2.50
+$2.50
+$4,{)0
+$4.00
+$4.00
+$2.50 i
+$2.50 I
+$2.50 I
+$4;00