CoG Cover page.pub - City of Galesburg

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CITY OF GALESBURG
Illinois, USA
March 16 City Council Agenda
Administration
55 West Tompkins Street
Galesburg, IL 61401
City Council Meeting Agenda
City of Galesburg, Illinois
City Council Chambers
March 16, 2015
6:30 p.m.
Roll Call
Pledge of Allegiance
Invocation
Approve
Presentation
Minutes from March 2, 2015
Ken Springer, Knox County Area Partnership for Economic
Development
Consent Agenda #2015-06
15-3005
Bid
Removal of brush on the east side of Pickard Road
15-4022
Approve
Transit maintenance building fiber optic connection
15-4023
Approve
Assignment and Assumption Agreement with Janko Group, LLC
and Galesburg Hotel, LLC for the property located at 2160 East
Main Street
15-4024
Approve
LaserFiche forms module
15-4025
Approve
Supplemental Construction Engineering agreement for Seminary/
Kellogg Overpass project
15-6000
Approve
Appointment memo
15-8005
Bills and Advance
Checks
Approval and warrants drawn in payment of same
Passage of Ordinances and Resolutions
15-1008
Ordinance
Rezoning the property at 1045 West Second Street from R1B, single
family residential, and M2, heavy industrial, to I, institutional (Final
Reading)
15-1009
Ordinance
Amend Section 113.036, Liquor Classifications, Limitation on
Numbers, Fees (Final Reading)
15-1010
Ordinance
Establishing golf cart rental fees (First Reading)
Bids, Petitions and Communications
Public Comment
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City Manager’s Report
A. Approved Special Events
a. Use of Voyles Field for the Cal Ripkin 9 and 10 year old baseball tournament to be
held July 16 – 19, 2015
b. Use of Park Plaza for Café in the Park, which will be held weekly on Wednesday
beginning May 27, 2015 and running through September 2, 2015
c. Use of Optimist Park for the Marigold Alzheimer’s Run/Walk on June 27, 2015
d. Use of various City streets for the 5K for Life Run/Walk on May 9, 2015
Miscellaneous Business (Agreements, Approvals, Etc.)
15-4026
Approve
Bunker Links Golf Course Policies and Rules of Etiquette
15-4027
Approve
Redevelopment agreement with Larson Family Real Estate, LLLP
for proposed Slumberland Furniture Store
15-4028
Approve
New residential housing incentive program
15-4029
Approve
Conduit installation to Lincoln Park
Town Business
15-9006
15-9007
Bills
Approve
Agenda for annual Town Meeting
Closing Comments
Executive Session
Convene into closed door Executive Session for the purpose of
discussing (5 ILCS 120/2 (c) (11) and (21))
A. Approval of February 16, 2015 Executive Session minutes
B. Discuss litigation
Adjournment
Vision Statement
“The City of Galesburg will be a dynamic community featuring a full range of public amenities to serve a diverse citizenry. The City
Council will play a pro-active role in providing leadership to its citizens, neighborhoods, and other public bodies and enact policies which
ensure the existence of a broad based economy.”
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CITY OF GALESBURG
Administration
Operating Under Council – Manager Government Since 1957
__________________________________________________________________________________________________________________________________________________________________________________________
CITY COUNCIL MEETING
City Manager’s Report
March 16, 2015
CONSENT AGENDA #2015-06
Item 15-3005 Bid for Removal of Brush
Staff recommends that the City Council approve the bid from Legacy Corporation of Illinois in
the amount of $7,350 to remove the existing wood waste from the oversize brush drop off site
located on Pickard Road. Legacy Corporation submitted the low and best bid for this request. The
Forestry Division (15%) and the Refuse Fund (85%) have both budgeted sufficient funds for this
shared expense.
Item 15-4022 Fiber Optic Connection
City staff recommends approving the purchase of fiber optic cable and supplies from Anixter in
the amount of $6,028 to install fiber optic connection between City Hall and the new transit
maintenance facility, providing connectivity to install the VoIP phone system, control facility
surveillance cameras, and provide Internet and network services to the facility. This will save funds
by eliminating the need to purchase these redundant systems for the building. Purchase of the fiber
supplies is budgeted in Information Systems.
Item 15-4023 Assignment and Assumption Agreement
Staff recommends approval of the Assignment and Assumption Agreement with Janko Group,
LLC and Galesburg Hotel, LLC for the property located at 2160 East Main Street. The project
itself and all incentives provided have not changed. The request from Janko Group, LLC is to
assign its rights under the redeveloper agreement to Galesburg Hotel, LLC. Gary R Janko is the
sole manager and largest owner of both companies. The TIF II account has sufficient funds
available to provide this incentive.
Item 15-4024 LaserFiche Forms Module
Staff recommends approving the purchase of the LaserFiche Forms Portal from Edco, as a sole
source purchase, in the amount of $9595. The LaserFiche Forms Portal provides the ability for the
public to fill out City forms and submit the forms as a part of an electronic on-line process to City
departments. This add-on would allow the City to leverage the upgraded workflow and form design
environments that were purchased earlier this year as part of the LaserFiche upgrade. Purchase of
this LaserFiche add-on is budgeted by Information Systems in the Computer Replacement
Program.
Item 15-4025 Supplemental Construction Agreement
Staff recommends approval of the Supplemental Construction Engineering Agreement with
Bruner, Cooper, and Zuck, Inc. for an estimated amount of $63,349.20 depending on hours needed
for the Seminary/Kellogg Street Bridge project. The agreement provides for one full-time inspector
and one part-time inspector as needed, and estimated hours are based on needing inspectors on the
project through June 15, 2015. The City will only be billed for the hours that the inspectors are
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CITY OF GALESBURG
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utilized on the project. The cost for the supplemental construction engineering services will be
paid from State funds from the Illinois Jobs Now program.
Item 15-6000 Appointment Memo
Appointments to various committees submitted by Mayor Pritchard for Council consideration.
Item 15-8005 Bills
Bills and Advanced Checks are submitted for approval; please direct questions to Gloria Osborn,
Director of Finance and Information Systems.
ORDINANCES AND RESOLUTIONS
Item 15-1008 Rezoning the Property at 1045 West Second Street
Staff recommends approval of an ordinance rezoning the property at 1045 West Second Street
from R1B, single family residential, and M2, heavy industrial, to I, institutional, in order for the
location to be utilized for Head Start Preschool classrooms and offices (Final Reading). The
western two lots of the parcel, where the building is located, are zoned M2, heavy industrial, which
prohibits conversion of the building for school use; and the eastern three vacant lots of the parcel
are zoned R1B, which allows a school as a special use. The proposed I, institutional, zoning will
allow redevelopment of the facility to a needed use; and the I zoning can be utilized as a buffer
between industrial and residential zoning. The new zoning will not create any adverse impact to
neighboring properties.
Item 15-1009 Amend Section 113.036, Liquor Classifications, Limitation on Numbers, Fees
Staff recommends amending Section 113.036 of Chapter 113 of the Galesburg Municipal Code,
removing several liquor classifications, amending the limitation on the number of each, and
amending the Class K and Class L license descriptions (Final Reading).
Item 15-1010 Establishing Golf Cart Rental Fees
Staff recommends approval of an ordinance establishing fees for daily and season pass rental of
golf carts (First Reading). The recommended fees are; $13 for eighteen-hole golf cart rental, $7
for nine-hole cart rental, $430 for an individual season pass, or $570 for an individual and an
immediate family member season pass. The estimated annual revenue to the Park and Recreation
Fund from the rental of golf carts is $126,800.
BIDS, PETITIONS AND COMMUNICATIONS
CITY MANAGER’S REPORT
A. Approved Special Events
a. Use of Voyles Field for the Cal Ripkin 9 and 10 year old baseball tournament to be
held July 16 – 19, 2015
b. Use of Park Plaza for Café in the Park, which will be held weekly on Wednesday,
beginning May 27, 2015 and running through September 2, 2015
c. Use of Optimist Park for the Marigold Alzheimer’s Run/Walk on June 27, 2015
d. Use of various City streets for the 5K for Life Run/Walk on May 9, 2015
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CITY OF GALESBURG
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MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.)
Item 15-4026 Bunker Links Golf Course Policies and Rules of Etiquette
City staff recommends approval of the Golf Course Policies and Rules of Etiquette, including the
clarification that individuals who are not owners or immediate family members of the owner of a
private cart must pay the standard cart fee to ride on a private cart. The City will lose an unknown
amount of revenue, potentially tens of thousands of dollars, if individuals are allowed ride on golf
carts without paying a fee.
Item 15-4027 Redevelopment Agreement with Larson Family Real Estate
City staff recommends approval of the redevelopers agreement with Larson Family Real Estate,
LLLP that provides a sales tax rebate for the redevelopment of properties at 1210, 1270 and 1280
North Henderson Street, including the development of a new Slumberland Furniture Store. Larson
Family Real Estate has requested the City provide a rebate of yearly sales tax generated from
retailers locating in the former Econo Foods Store, at a rate of 1% of the retail sales (the City
currently charges 2%). The sales tax rebate would terminate upon the closing of the Slumberland
Store, the sale of the property, the date that the rebate totals twenty-five percent of the final costs
or fifteen years from the date the Slumberland Store opens, whichever occurs first.
Item 15-4028 New Residential Housing Incentive Program
Staff recommends approval of a new residential housing incentive program. Funding for the
program would come from the $1,000,000 budgeted from UDAG for housing programs, and the
level of incentive provided would be linked to the value of property tax revenues received by the
City from the development. UDAG reimbursement would occur through either property tax
revenues from the development and/or a share of the lot sale revenue paid after the developer has
recaptured their investment. The City’s return on investment could be significant. In the attached
example, a 30 lot development with assistance by the City of approximately $400,000 could
generate annual City property taxes of $64,680 when built out. Other taxing bodies would also
benefit and the indirect benefits would be substantial.
Item 15-4029 Conduit installation to Lincoln Park
City staff recommends City Council approve the installation of conduit and hand hole as phase 1
of constructing fiber from the Parks and Bunker Links buildings to Illinois Department of
Transportation (IDOT) fiber facilities on US 150, in an amount not to exceed $10,000. By
providing fiber access to Parks and Bunker Links, it will allow City Information Technology staff
to standardize and greatly enhance the Parks and Bunker Links data access capability. Hul-Con is
currently providing the construction from Carl Sandburg Drive to the US 34 interchange and
providing coordination with IDOT. While already being on site, the company is able to provide
the additional construction at a discounted price not to exceed $10,000. There are sufficient funds
available for this project.
TOWN BUSINESS
Item 15-9006 Town Bills
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CITY OF GALESBURG
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Item 15-9007 Agenda for Annual Town Meeting
The Township Supervisor and Township Clerk recommend approval of the Annual Town Meeting
Agenda.
Respectfully submitted,
Todd Thompson
City Manager
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6:25 p.m. Youth Extra Effort Award Proclamation
Galesburg City Council Regular Meeting
City Council Chambers
55 West Tompkins Street, Galesburg, Illinois
March 2, 2015
6:30 p.m.
Call to order by Mayor John Pritchard.
Roll Call #1: Present: Mayor John Pritchard, Council Members Ken Goad, W. Wayne Dennis,
Russell Fleming, Peter Schwartzman, Wayne Allen, and Jeremy Karlin, 7. Absent: Corine
Andersen, 1. Also present were City Clerk Kelli Bennewitz, City Manager Todd Thompson, and
City Attorney John Hanlon. The Chairman declared quorum present.
The Pledge of Allegiance was recited.
Semenya McCord, Allen Chapel AME, gave the invocation.
Council Member Goad moved, seconded by Council Member Fleming, to approve minutes of
the City Council meeting from the February 16, 2015, meeting.
Roll Call #2:
Ayes: Council Members Goad, Fleming, Schwartzman, Allen, and Karlin, 5.
Nays: None
Abstain: Council Member Dennis, 1.
Absent: Council Member Andersen, 1.
Chairman declared motion carried.
CONSENT AGENDA #2015-05
All matters listed under the Consent Agenda are considered routine by the City Council and is
enacted by one motion.
15-4019
Approve permanent change to bus route #4 (Gold Route) for the fixed route bus system.
15-4020
Approve the sole source purchase of a replacement for the Council Chambers projector from
Thompson Electronics in the amount of $7,553.64.
15-4021
Approve the quote from A-L-L Equipment in the amount of $7,852 for the purchase of an air
compressor for Galesburg Transit.
15-8004
Approve bills in the amount of $365,843.18 and advance checks in the amount of $295,345.85.
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March 2, 2015
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Council Member Dennis moved, seconded by Council Member Allen, to approve Consent
Agenda 2015-05.
Roll Call #3:
Ayes: Council Members Goad, Dennis, Fleming, Schwartzman, Allen, and Karlin, 6.
Nays: None
Chairman declared motion carried by omnibus vote.
PASSAGE OF ORDINANCES AND RESOLUTIONS
15-1005
Council Member Goad moved, seconded by Council Member Dennis, to approve Ordinance 153478 on final reading directing the sale of City-owned properties. There are a total of forty-eight
vacant parcels available for sale, including one residential structure.
Roll Call #4:
Nays: None
15-1006
Council Member Allen moved, seconded by Council Member Schwartzman, to approve
Ordinance 15-3479 on final reading amending Section 97.050 (A) of Chapter 97 of the
Galesburg Municipal Code adding a registration process and fee for excavators doing work in the
City of Galesburg.
Roll Call #5:
Nays: None
15-1007
Council Member Fleming moved, seconded by Council Member Dennis, to amend the ordinance
to a fee of $5 for any replacement tag for altered animals or unaltered animals.
Roll Call #6:
Nays: None
Council Member Karlin moved, seconded by Council Member Dennis, to approve Ordinance 153480 on final reading amending Section 90.075 of Chapter 90 of the Galesburg Municipal Code
regarding animal replacement tags as amended.
Roll Call #7:
Nays: None
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March 2, 2015
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15-1008
Ordinance on first reading rezoning from R1B, single family residential, and M2, heavy
industrial, to I, institutional, the property located at 1045 West Second Street.
15-1009
Ordinance on first reading amending Section 113.036 of Chapter 113 of the Galesburg Municipal
Code amending liquor classifications, limitation on numbers, and fees.
15-2003
Council Member Karlin moved, seconded by Council Member Dennis, to approve Resolution
15-05 authorizing an application for Staffing for Adequate Fire and Emergency Response
(SAFER) grant for the Fire Department to fund two firefighters. If approved, wages and benefits
totaling $249,990 for the two firefighters would be paid by FEMA.
City Manager Thompson noted that if the grant is awarded, there could be an opportunity that the
firefighters remain due to attrition through retirements or resignations. Chief Simkins noted that
the grant is due this week with a projected award timeframe of this fall. Any hired personnel
would likely start next summer.
Roll Call #8:
Ayes: Council Members Dennis, Fleming, Schwartzman, and Karlin, 4.
Nays: Council Members Goad and Allen, 2.
BIDS, PETITIONS AND COMMUNICATIONS
15-3004
Council Member Karlin moved, seconded by Council Member Allen, to approve the bid
submitted by Guither Tree Service in the amount of $96,779.85 for the removal of ash trees on
public property that have been identified as hazardous due to the presence of the Emerald Ash
Bore.
Council Member Schwartzman reported that instead of chipping, the bark can be removed from
the infested trees and the wood can be salvaged. Parks and Recreation Director Larry Cox noted
that he has contacted the contractor regarding this method.
Roll Call #9:
Ayes: Council Members Goad, Dennis, Schwartzman, Allen, and Karlin, 5.
Nays: Council Member Fleming, 1.
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March 2, 2015
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PUBLIC COMMENT
Terry Woolsey, Galesburg firefighter and local licensed general contractor, addressed the
Council regarding demolitions over the last seven years. He stated that eighty-seven houses have
been demolished at a cost of over $300,000 and only approximately $21,000 has been recouped
from the sale of those properties. He would like to see the City develop a plan and solution, such
as a low interest loan program, for residents to repair their homes and property before it gets to
this stage. He also suggested that some homes could be donated to the high school building
trades program. The Council asked Woolsey to send them the information he has collected.
CITY MANAGER’S REPORT
A. Weekly collection resumed today, March 2, 2015.
B. Approved Special Event:
a. Use of Bateman Park and Maple Avenue (from Losey Street to Union Street) for
the Open Bible Church Block Party on July 25, 2015.
b. Use of Lincoln Park for the Simpson/May wedding on May 1, 2015.
MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.)
15-4021
Council Member Goad moved, seconded by Council Member Dennis, to approve demolition
action on the following properties:
1. 2446 North Seminary Street
2. 140/144 East Main Street
3. 755 West Berrien Street
Roll Call #10:
Nays: None
TOWN BUSINESS
Council Member Allen moved, seconded by Council Member Fleming, that the City Council sit
as the Town Board. The motion carried by voice vote.
15-9005
Trustee Allen moved, seconded by Trustee Fleming, to approve Town bills and warrants be
drawn in payment of same.
Fund Title
Town Fund
General Assistance Fund
Social Security & Medicare Fund
Total
Roll Call #11:
Amount
$10,416.65
5,972.64
2,109.88
$18,499.17
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March 2, 2015
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Ayes: Trustees Goad, Dennis, Fleming, Schwartzman, Allen, and Karlin, 6.
Nays: None
Absent: Trustee Andersen, 1.
Trustee Allen moved, seconded by Trustee Dennis, that the Town Board resume sitting as the
City Council. The motion carried by voice vote.
CLOSING COMMENTS
Council Member Allen gave condolences to the family of Dick Yemm who was a great pillar in
our community and successful businessman.
Council Member Schwartzman congratulated Katie Dunbar, Lombard Middle School, for
receiving the Youth Extra Effort Award and thanked the City’s Youth Commission for their
participation in the award.
Council Member Schwartzman also stated that he had sent the Council information on the
expansion of wind and solar energy. He reported that wind energy has increased by 21.6%
annually over the last fourteen years globally and nationally and that solar energy has increased
39.6% globally and 37.5% in the U.S. during the same time period. He encouraged the Council
to explore this expansion in our community.
Council Member Goad reported that he had been invited by John Peterson, Public Transportation
Advisory Commission chairperson, to ride the Handivan. He stated that he was very impressed
with the way passengers were treated and taken care of and recognized what a well-run service
the City is able to offer. He encouraged other Council Members to take advantage of the
invitation as well.
Mayor Pritchard also congratulated Katie Dunbar and is honored that the City provides this great
opportunity to recognized youth in our community.
There being no further business, Council Member Goad moved, seconded by Council Member
Dennis, to adjourn the regular meeting at 7:15 p.m.
Roll Call #12:
Nays: None
John Pritchard, Mayor
Kelli R. Bennewitz, City Clerk
___________________________________________________________________________________________________________________________________________________________________________________________
March 2, 2015
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15-3005
COUNCIL LETTER
CITY OF GALESBURG
MARCH 16, 2015
AGENDA ITEM: Bid for removal of wood waste from the oversized brush drop off site
located on Pickard Road.
SUMMARY RECOMMENDATION: The City Manager, Public Works Director, and
Purchasing Agent recommend that the City Council approve the bid from Legacy Corporation of
Illinois (E Moline, IL) in the amount of $7,350 to remove the existing wood waste from the
oversize brush drop off site located on Pickard Road.
BACKGROUND: Semi-annually, the City has requested bids to have stockpiled excess wood
waste from storms, tree work throughout the City and wood waste dropped off by City residents
removed from the holding area located on Pickard Road. The City last had this pile cleared in the
September of 2014 for $11,450. The current bid is for all wood waste accumulated at the site
from August of 2014 to present.
In addition to being advertised in the local paper, this bid request was made available on the City
website for download. Two vendors responded to this request as follows:
Vendor
Location
L Sum
Legacy Corporation
E Moline, IL
7,350.00
R & R Services of IL
Argenta, IL
12,000.00
Legacy Corporation submitted the low and best bid for this request in the amount of $7,350. The
vendor understands the requirements of the removal given the presence of the Emerald Ash
Bore. They are comfortable with this removal and believe they can remove the debris while
meeting the requirements of the state. The City has worked with this vendor before and is
confident in their capabilities to complete the task.
BUDGET IMPACT: The Forestry Division (15%) and the Refuse Fund (85%) have both
budgeted sufficient funds for this shared expense.
SUPPORTING DOCUMENTS:
1. None
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15-4022
COUNCIL LETTER
CITY OF GALESBURG
MARCH 16, 2015
AGENDA ITEM: Approve purchase of fiber optic cable, conduit and fiber supplies from Anixter
SUMMARY RECOMMENDATION: The City Manager, Director of Finance and Information
Systems, Information Systems Supervisor, and Purchasing Agent recommend approving the
purchase of fiber optic cable and supplies from Anixter in the amount of $6,028.00
BACKGROUND: As part of the construction of the transit maintenance facility, MIS has
budgeted the installation of a fiber optic connection between City Hall and the new facility. This
connection will provide the connectivity to install the VoIP phone system, control facility
surveillance cameras, and provide Internet and network services to the facility. Also, with this
connection, it will mean that the City can save funds by eliminating the need to purchase these
redundant systems for the building.
After the purchase of the fiber and supplies, the Streets Division will complete the installation inhouse and trench in the conduit / fiber optic cable.
Quote comparison
Description
Qty
Graybar
Anixter (Black
HDE conduit)
Anixter (Orange
HDE conduit)
Corning Single Mode 24 Strand Loose
Tube Gel Free Fiber Optic cable
3000' $1,085.04
$1,200.00
$1,200.00
HDPE Conduit
3000' $3,318.90
$2,940.00
$4,290.00
Hand Hole
4
$1,182.96
$852.00
$852.00
Hand Hole cover
4
$775.84
$978.00
$978.00
$58.00
$58.00
$6,028.00
$7,378.00
Hex Hardware for Hand hole
Total
4
$6,362.74
BUDGET IMPACT: Purchase of the fiber supplies is budgeted in Information Systems.
1. Anixter quote 2-17-2015.xls
2. Graybar Quotation.pdf
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QUOTATION
Date:
Quote #:
Customer #:
See attached Anixter Terms and Conditions of Sale
KERZI PETERSON
CITY OF GALESBURG
Anixter Inc.
Corporate Headquarters
2301 Patriot Blvd.
Glenview, IL 60026
OUTDOOR FIBER
Phone: Fax: Item
01
02
03
04
05
2/17/2015
01344
138547
Quantity Anixter Catalog Number and Description
4 N/S OLDCASTLE SYN2436‐18 DUO MOLD® POLYMER CONCRETE BOX
24 X 36 1 WEEK LEAD IF IN STOCK 4 WEEKS, IF NOT IN STOCK
4 N/S OLDCASTLE SYN2436 BLANK COVER FOR THE SYN2436 4 N/S OLDCASTLE HEX HARDWARE HEX HARDWARE FOR THE SYN2436 3000 372‐COROS2‐LTDF‐24 CORNING‐C 024EU4‐T4701D20
24‐F OS2 8.3 LT DUCT/AERIAL OUTDOOR,GEL‐FREE 0.4/0.3 DB/KM
ALTOS FAST ACCESS 3000 N/S ATKORE PDXN2000 SDR_11 SMOOTH WALL HDPE 2" BLACK Unit
EA
Extended Price
Unit Price
213.00
$852.00
EA
244.50
$978.00
EA
14.50
$58.00
FT
0.40
$1,200.00
FT
0.98
$2,940.00
Page Total:
$6,028.00
NET30, subject to credit approval
Quote Total:
$10,318.00
SHIP.PT., PPD/CHARGE MATERIAL IN ANIXTER INVENTORY IS SUBJECT TO PRIOR SALE
ORDER ACCEPTANCE BASED UPON PRIOR CREDIT APPROVAL
ALL MATERIAL NON‐RETURNABLE WITHOUT RETURN AUTHORIZATION
**Call to learn about special financing and lease‐to‐own options on orders over $10,000.
Please refer all inquiries to:
ANIXTER BLOOMINGTON
Phone: 309‐662‐5162
MARGARET KOVANIC‐EU
1701 TULLAMORE
Fax: 309‐662‐0007
TERMS
F.O.B.
SHIPMENT:
NOTES:
COMMENTS:
BLOOMINGTON, IL. 61704
COPPER CABLE PRICES VALID 14 CALENDAR DAYS.
ALL OTHER ITEMS VALID 30 DAYS UNLESS NOTED AT THE ITEM LEVEL
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QUOTATION
Date:
Quote #:
Customer #:
See attached Anixter Terms and Conditions of Sale
KERZI PETERSON
CITY OF GALESBURG
Anixter Inc.
Corporate Headquarters
2301 Patriot Blvd.
Glenview, IL 60026
OUTDOOR FIBER
Phone: Fax: Item
06
2/17/2015
01344
138547
Quantity Anixter Catalog Number and Description
3000 N/S ATKORE PDXN2000 SDR_11 SMOOTH WALL HDPE 2" ORANGE Unit
FT
Extended Price
Unit Price
1.43
$4,290.00
Page Total:
$4,290.00
NET30, subject to credit approval
Quote Total:
$10,318.00
SHIP.PT., PPD/CHARGE MATERIAL IN ANIXTER INVENTORY IS SUBJECT TO PRIOR SALE
ORDER ACCEPTANCE BASED UPON PRIOR CREDIT APPROVAL
ALL MATERIAL NON‐RETURNABLE WITHOUT RETURN AUTHORIZATION
**Call to learn about special financing and lease‐to‐own options on orders over $10,000.
Please refer all inquiries to:
ANIXTER BLOOMINGTON
Phone: 309‐662‐5162
MARGARET KOVANIC‐EU
1701 TULLAMORE
Fax: 309‐662‐0007
TERMS
F.O.B.
SHIPMENT:
NOTES:
COMMENTS:
BLOOMINGTON, IL. 61704
COPPER CABLE PRICES VALID 14 CALENDAR DAYS.
ALL OTHER ITEMS VALID 30 DAYS UNLESS NOTED AT THE ITEM LEVEL
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2424 NORTH MAIN STREET
EAST PEORIA IL 61611-1742
Phone: 309-427-2005
Fax: 309-694-6128
To:
GALESBURG,CITY OF - IT DIVISION
55 W TOMPKINS ST.
GALESBURG IL 61401-4400
Attn:
KERZI PETERSON
Phone: 309-345-3676
Fax:
309-343-4765
Email: OLUCERO@CI.GALESBURG.IL.US
Date:
02/23/2015
Proj Name:
GB Quote #:
NEW BUILDING
222006479
Valid From:
Valid To:
Contact:
Email:
02/11/2015
03/13/2015
Jill Adcock
jill.adcock@graybar.com
Proposal
We Appreciate Your Request and Take Pleasure in Responding As Follows
Item
Quantity
Notes:
100
Supplier
Catalog Nbr
Description
Price
Unit
Ext.Price
EVERYTHING IS IN STOCK IN OUR ZONE WAREHOUSE IN JOLIET
WE WILL DELIVER COMPLETE (1 TRIP) IN OUR TRUCK
3,000 EA CORNING
OPTICAL
S-OP-24-LT-A-4-BKSIC-5
024EU4-T4701D20
$361.68
1000
$1,085.04
GB Part #: 25449057 UPC #:
***Item Note:***
CORNING
SINGLE MODE
24 STRAND
LOOSE TUBE
GEL FREE
STOCK OHIO
________________________________________________________________________________________________________________
300
4 EA HUBBELL INC
STK BX OPN BASE
PG2436BA18
$295.74
1
$1,182.96
GB Part #: 89005007 UPC #: 66203710049
***Item Note:***
24 X 36 X 18
STOCK JOLIET
________________________________________________________________________________________________________________
400
4 EA HUBBELL INC
PG2436CA0012
COMMUNICATIONS
LKG CVR
$193.96
1
$775.84
GB Part #: 97117479 UPC #: 66203711065
***Item Note:***
COVER
COMMUNICATIONS
________________________________________________________________________________________________________________
600
3,000 EA DURA-LINE
CORPORATION
***Item Note:***
HDP200RSDR011OR
GORNPP12ASSRS
$110.63
100
$3,318.90
2"
This equipment and associated installation charges may be financed for a low monthly payment through Graybar Financial Services (subject to credit approval). For more information call 1-800-241-7408
to speak with a leasing specialist.
To learn more about Graybar, visit our website at www.graybar.com
24-Hour Emergency Phone#: 1-800-GRAYBAR
Subject to the standard terms and conditions set forth in this document. Unless otherwise noted,freight terms are F.O.B. shipping point prepaid and bill.
Unless noted the estimated ship date will be determined at the time of order placement.
Page 1 of 3
To:
Attn:
55 W TOMPKINS ST.
KERZI PETERSON
Date:
02/23/2015
Proj Name:
GB Quote #:
NEW BUILDING
222006479
Back to Agenda
Proposal
Item
Quantity
Supplier
Catalog Nbr
Description
Price
Unit
Ext.Price
SDR-11
SMOOTH WALL
1,250 # TAPE
96" X 45" REEL
GROSS WEIGHT 2158 LB
2 WEEKS LEAD TIME - MAY CHANGE
FREIGHT INCLUDED
________________________________________________________________________________________________________________
Total in USD (Tax not included):
$6,362.74
Page 2 of 3
To:
Attn:
55 W TOMPKINS ST.
KERZI PETERSON
Date:
02/23/2015
Proj Name:
GB Quote #:
NEW BUILDING
222006479
Back to Agenda
Proposal
Item
Quantity
Supplier
Catalog Nbr
Description
Price
Unit
Ext.Price
GRAYBAR ELECTRIC COMPANY, INC.
TERMS AND CONDITIONS OF SALE
1. ACCEPTANCE OF ORDER; TERMINATION - Acceptance of any order is subject to credit approval and acceptance of order by Graybar Electric Company, Inc. ("Graybar") and, when applicable, Graybar's suppliers.
If credit of the buyer of the goods ("Buyer") becomes unsatisfactory to Graybar, Graybar reserves the right to terminate upon notice to Buyer and without liability to Graybar.
2. PRICES AND SHIPMENTS - Unless otherwise quoted, prices shall be those in effect at time of shipment, which shall be made F.O.B. shipping point, prepaid and bill.
3. RETURN OF GOODS - Credit may be allowed for goods returned with prior approval. A deduction may be made from credits issued to cover cost of handling.
4. TAXES - Prices shown do not include sales or other taxes imposed on the sale of goods. Taxes now or hereafter imposed upon sales or shipments will be added to the purchase price. Buyer agrees to reimburse Graybar
for any such tax or provide Graybar with acceptable tax exemption certificate.
5. DELAY IN DELIVERY - Graybar is not to be accountable for delays in delivery occasioned by acts of God, failure of its suppliers to ship or deliver on time, or other circumstances beyond Graybar's reasonable
control. Factory shipment or delivery dates are the best estimates of our suppliers, and in no case shall Graybar be liable for any consequential or special damages arising from any delay in shipment or delivery.
6. LIMITED WARRANTIES - Graybar warrants that all goods sold are free of any security interest and will make available to Buyer all transferable warranties (including without limitation warranties with respect to
intellectual property infringement) made to Graybar by the manufacturer of the goods. GRAYBAR MAKES NO OTHER EXPRESS OR IMPLIED WARRANTIES, AND SPECIFICALLY DISCLAIMS ALL IMPLIED
WARRANTIES INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR PURPOSE. UNLESS OTHERWISE AGREED IN WRITING BY AN
AUTHORIZED REPRESENTATIVE OF GRAYBAR, PRODUCTS SOLD HEREUNDER ARE NOT INTENDED FOR USE IN OR IN CONNECTION WITH (1) ANY SAFETY APPLICATION OR THE
CONTAINMENT AREA OF A NUCLEAR FACILITY, OR (2) IN A HEALTHCARE APPLICATION, WHERE THE GOODS HAVE POTENTIAL FOR DIRECT PATIENT CONTACT OR WHERE A SIX (6)
FOOT CLEARANCE FROM A PATIENT CANNOT BE MAINTAINED AT ALL TIMES.
7. LIMITATION OF LIABILITY - Buyer's remedies under this agreement are subject to any limitations contained in manufacturer's terms and conditions to Graybar, a copy of which will be furnished upon written
request. Furthermore, Graybar's liability shall be limited to either repair or replacement of the goods or refund of the purchase price, all at Graybar's option, and IN NO CASE SHALL GRAYBAR BE LIABLE FOR
INCIDENTAL, SPECIAL, OR CONSEQUENTIAL DAMAGES. In addition, claims for shortages, other than loss in transit, must be made in writing not more than five (5) days after receipt of shipment.
8. WAIVER - The failure of Graybar to insist upon the performance of any of the terms or conditions of this agreement or to exercise any right hereunder shall not be deemed to be a waiver of such terms, conditions, or
rights in the future, nor shall it be deemed to be a waiver of any other term, condition, or right under this agreement.
9. MODIFICATION OF TERMS AND CONDITIONS - These terms and conditions supersede all other communications, negotiations, and prior oral or written statements regarding the subject matter of these terms and
conditions. No change, modification, rescission, discharge, abandonment, or waiver of these terms and conditions shall be binding upon Graybar unless made in writing and signed on its behalf by a duly authorized
representative of Graybar. No conditions, usage of trade, course of dealing or performance, understanding or agreement, purporting to modify, vary, explain, or supplement these terms and conditions shall be binding
unless hereafter made in writing and signed by the party to be bound. Any proposed modifications or additional terms are specifically rejected and deemed a material alteration hereof. If this document shall be deemed an
acceptance of a prior offer by Buyer, such acceptance is expressly conditional upon Buyer's assent to any additional or different terms set forth herein.
10. REELS - When Graybar ships returnable reels, a reel deposit may be included in the invoice. The Buyer should contact the nearest Graybar service location to return reels.
11. CERTIFICATION - Graybar hereby certifies that these goods were produced in compliance with all applicable requirements of Sections 6, 7, and 12 of the Fair Labor Standards Act, as amended, and of regulations and
orders of the United States Department of Labor issued under Section 14 thereof. This agreement is subject to Executive Order 11246, as amended, the Rehabilitation Act of 1973, as amended, the Vietnam Veterans'
Readjustment Assistance Act of 1974, as amended, E.O. 13496, 29 CFR Part 471, Appendix A to Subpart A, and the corresponding regulations, to the extent required by law. 41 CFR 60-1.4, 60-741.5, and 60-250.5 are
incorporated herein by reference, to the extent legally required.
12. FOREIGN CORRUPT PRACTICES ACT - Buyer shall comply with applicable laws and regulations relating to anti-corruption, including, without limitation, (i) the United States Foreign Corrupt Practices Act
(FCPA) (15 U.S.C. §§78dd-1, et. seq.) irrespective of the place of performance, and (ii) laws and regulations implementing the Organization for Economic Cooperation and Development's Convention on Combating
Bribery of Foreign Public Officials in International Business Transactions, the U.N. Convention Against Corruption, and the Inter-American Convention Against Corruption in Buyer's country or any country where
performance of this agreement or delivery of goods will occur.
13. ASSIGNMENT - Buyer shall not assign its rights or delegate its duties hereunder or any interest herein without the prior written consent of Graybar, and any such assignment, without such consent, shall be void.
14. GENERAL PROVISIONS - All typographical or clerical errors made by Graybar in any quotation, acknowledgment or publication are subject to correction. This agreement shall be governed by the laws of the State of
Missouri applicable to contracts to be formed and fully performed within the State of Missouri, without giving effect to the choice or conflicts of law provisions thereof. All suits arising from or concerning this agreement
shall be filed in the Circuit Court of St. Louis County, Missouri, or the United States District Court for the Eastern District of Missouri, and no other place unless otherwise determined in Graybar's sole discretion. Buyer
hereby irrevocably consents to the jurisdiction of such court or courts and agrees to appear in any such action upon written notice thereof.
15. PAYMENT TERMS - Payment terms shall be as stated on Graybar's invoice or as otherwise mutually agreed. As a condition of the sales agreement, a monthly service charge of the lesser of 1-1/2% or the maximum
permitted by law may be added to all accounts not paid by net due date. Visa, MasterCard, American Express, and Discover credit cards are accepted at point of purchase only.
16. EXPORTING - Buyer acknowledges that this order and the performance thereof are subject to compliance with any and all applicable United States laws, regulations, or orders. Buyer agrees to comply with all such
laws, regulations, and orders, including, if applicable, all requirements of the International Traffic in Arms Regulations and/or the Export Administration Act, as may be amended. Buyer further agrees that if the export
laws are applicable, it will not disclose or re-export any technical data received under this order to any countries for which the United States government requires an export license or other supporting documentation at the
time of export or transfer, unless Buyer has obtained prior written authorization from the United States Office of Export Control or other authority responsible for such matters.
Signed:___________________________________
Page 3 of 3
Back to Agenda
15-4023
COUNCIL LETTER
CITY OF GALESBURG
MARCH 16, 2015
AGENDA ITEM: Consider an Assignment and Assumption Agreement with Janko Group, LLC
and Galesburg Hotel, LLC for the property located at 2160 East Main Street.
SUMMARY RECOMMENDATION: The City Manager and Director of Community
Development recommend the Assignment and Assumption Agreement be approved.
BACKGROUND: At the August 4, 2014 Council meeting a redevelopers agreement was approved
between the City and Janko Group, LLC for the development of an approximate 2.43 acre site
fronting along East Main Street (see map) for a new Holiday Inn Express & Suites.
After the redevelopers agreement was entered into, Janko Group, LLC assigned its rights to purchase
the above mentioned property to Galesburg Hotel, LLC and this new company is now the one that
owns the land and is redeveloping the property. As mentioned in the attached letter from Robert
Rudnik, General Counsel for Janko Group, Gary R Janko is the sole manager and largest owner of
both companies.
The project itself and all incentives provided have not changed. The request from Janko Group, LLC
is to assign its rights under the redeveloper agreement to Galesburg Hotel, LLC. In order to so, the
redeveloper agreement requires written approval of the City.
BUDGET IMPACT: The TIF II account has sufficient funds available to provide this incentive.
1. Letter from Janko Group, LLC requesting assignment of rights
2. Assignment and Assumption Agreement
Prepared by SJG
Page 1 of 1
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Back to Agenda
15-4024
COUNCIL LETTER
CITY OF GALESBURG
MARCH 16, 2015
AGENDA ITEM: Approve purchase of LaserFiche Forms Portal from Edco Group Inc.
Systems, Information Systems Supervisor, and Purchasing Agent recommend waiving normal
purchasing policies and approving the purchase of the LaserFiche Forms Portal from Edco, as a
sole source purchase, in the amount of $9595.00.
BACKGROUND: The LaserFiche Forms Portal provides the ability for the public to be able to
fill out City forms and submit the forms as a part of an electronic on-line process to City
departments. This add-on would allow the City to leverage the upgraded workflow and form design
environments that were recently purchased earlier this year as part of the LaserFiche upgrade.
Currently, to use the LaserFiche system, a user must be a named / licensed user of the system or
an internal network users. This portal makes it possible for non-named public users to fill out forms
and submit the forms while maintaining the current level of security of the LaserFiche system. An
example of how this may be utilized is having an interested party fill out a job application on the
City website.
BUDGET IMPACT: Purchase of this LaserFiche add-on is budgeted by Information Systems in
the Computer Replacement program.
1. EDCO Group Inc. Forms Portal quote
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by OLL
Page 1 of 1
Back to Agenda
1351 N. Belcrest
Springfield, MO 65801
800-999-3456
City of Galesburg, IL
LaserFiche Document Imaging
Software Quotation
February 23, 2015
(LSAP)
1(MPFRM) LF Forms Portal Add-on
Cost
$7,995.00
Annual Support
$1,600.00
(Allows for Forms submission from unlicensed (public) users
Total
$9,595.00
LaserFiche Software Assurance Plan (LSAP)






EDCO is your first line of support for all software and technical issues
Telephone Hotline Support from LaserFiche Technical Support within the next business day,
usually within 3 hours
All new software releases and updates
24-hour FTP and WWW access
Reduced Consulting and Professional Fees
Technical Bulletins and newsletters
_____________________________________
John Strickland
EDCO Group, Inc.
_____________________________
City of Galesburg, IL
___________ PO Number
Back to Agenda
15-4025
COUNCIL LETTER
CITY OF GALESBURG
MARCH 16, 2015
AGENDA ITEM: Supplemental Construction Engineering Agreement for Seminary/Kellogg
Street Bridge project.
SUMMARY RECOMMENDATION: Approval of the Supplemental Construction Engineering
Agreement with Bruner, Cooper, and Zuck, Inc. (B,C,& Z) for an estimated amount of
$63,349.20 depending on hours needed for the project.
BACKGROUND: The supplemental construction engineering agreement provides for B,C,& Z
to provide one full-time inspector and one part-time inspector as needed on the project until it is
completed. With the amount of overtime that the Contractor worked in 2013 and 2014, the
inspectors were required to be onsite longer than anticipated in the original agreement which
increased the number of hours they were needed on the project. The hours in the original
agreement will run out at the end of March 2015. In addition to the remaining construction items
to be completed, there are numerous IDOT paperwork requirements that need to be completed on
the project after it is completed. This paperwork includes complete documentation of as-built
drawings, review and re-check of all measured quantities for every pay item on the project, and
review of all the materials used by the Contractor on the project to verify that they are State
approved materials and meet specifications. Work remaining to be completed includes painting
the structural steel for the bridge, installing all the fencing, installation of trees, sodding,
earthwork, seeding, construction of the cul-de-sac on Peck Street, installation of pipe handrail
along Cedar Creek, clean-up, and punch list items. The hours in the supplemental agreement are
estimated and are based on needing inspectors on the project through June 15, 2015. If the
project is completed sooner or the scope of work diminishes to where the inspectors from B,C, &
Z are no longer needed, then their services will be discontinued. The City will only be billed for
the hours that the inspectors are utilized on the project.
BUDGET IMPACT: The cost for the supplemental construction engineering services will be
paid from State funds from the Illinois Jobs Now program.
1. Supplemental Construction Engineering Agreement
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: WC
Page 1 of 1
Back to Agenda
Supplemental
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Back to Agenda
DF-824-039
REV 12/04
PAYROLL ESCALATION TABLE
FIXED RAISES
FIRM NAME
PRIME/SUPPLEMENT
Bruner, Cooper & Zuck, Inc.
Prime
DATE
PTB NO.
0.00
CONTRACT TERM
START DATE
RAISE DATE
2.5
MONTHS
4/1/2015
1/1/2016
03/04/15
Kellogg/Seimary Grade Sep.
OVERHEAD RATE
COMPLEXITY FACTOR
% OF RAISE
131.04%
0.00%
ESCALATION PER YEAR
4/1/2015
-
2
2.5
=
=
80.00%
1.0000
5/31/2015
6/1/2015
-
5/31/2015
1
2.5
20.00%
The total escalation for this project would be:
Bureau of Design and Environment
0.00%
Printed 3/4/2015 9:31 AM
Back to Agenda
DF-824-039
REV 12/04
PAYROLL RATES
FIRM NAME
PRIME/SUPPLEMENT
PSB NO.
Bruner, Cooper & Zuck, DATE
Prime
ESCALATION FACTOR
CLASSIFICATION
Inspector I
CURRENT RATE
$38.00
03/04/15
0.00%
CALCULATED RATE
$38.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
PREPARED BY THE AGREEMENTS UNIT Printed 3/4/2015 9:31 AM
Back to Agenda
COST PLUS FIXED FEE
COST ESTIMATE OF CONSULTANT SERVICES
DF-824-039
REV 12/04
LOCAL ROADS & STREETS FORMULA, FF = 0.145[DL+R(DL)+OH(DL)+IHDC]
FIRM
PSB
PRIME/SUPPLEMENT
DBE
DROP
BOX
DBE
ITEM
DATE
Prime
MANHOURS
PAYROLL
(A)
(B)
OVERHEAD RATE
COMPLEXITY FACTOR
IN-HOUSE
Outside
SERVICES
&
DIRECT
FIXED
Direct
BY
DBE
FRINGE BENF
COSTS
FEE
Costs
OTHERS
TOTAL
(C)
(D)
(E)
(F)
(G)
(H)
432
16,416.00
21,511.53
3,510.00
6,008.44
Construction Inspection
197
5,270.14
6,035.89
2,480.00
2,117.19
629
21,686.14
27,547.42
5,990.00
8,125.63
TOTALS
1.3104
0
OVERHEAD
03/04/15
0.00
0.00
% OF
TOTAL
GRAND
TOTAL
(B-G)
47,445.97
74.90%
15,903.23
15,903.23
25.10%
15,903.23
63,349.20
100.00%
DBE 25.10%
DBE
PREPARED BY THE AGREEMENTS UNIT
Printed 3/4/2015 9:31 AM
Back to Agenda
DF-824-039
REV 12/04
AVERAGE HOURLY PROJECT RATES
FIRM
PSB
DATE 03/04/15
PRIME/SUPPLEMENT Prime
SHEET
PAYROLL
AVG
TOTAL PROJECT RATES
HOURLY
Hours
CLASSIFICATION RATES
Inspector I
38.00
432
1
OF
Hours
5
%
Wgtd
Part.
Avg
100.00%
38.00
Hours
432
%
Wgtd
Part.
Avg
100.00%
38.00
Hours
%
Wgtd
Part.
Avg
0%
$0.00
Hours
%
Wgtd
Part.
Avg
0%
$0.00
Hours
%
Wgtd
Part.
Avg
0%
$0.00
%
Wgtd
Part.
Avg
0%
$0.00
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
TOTALS
432
100%
$38.00
432
100.00% $38.00
0
0
0
0
Printed 3/4/2015 9:31 AM
Back to Agenda
Direct Costs Check Sheet
COMPANY NAME: Bruner, Cooper & Zuck, Inc.
PTB NUMBER: Kellogg/Seminary Grade Separation over BNSF
TODAY'S DATE: 2/18/2015
ITEM
ALLOWABLE
Per Diem (per GOVERNOR’S TRAVEL CONTROL
BOARD)
Lodging (per GOVERNOR’S TRAVEL CONTROL
BOARD)
Air Fare
Vehicle Mileage (per GOVERNOR’S TRAVEL
CONTROL BOARD)
Vehicle Owned or Leased
UTILIZE
QUANTITY
W.O. ONLY
J.S. ONLY
CONTRACT
RATE
TOTAL
Up to state rate maximum
$0.00
$0.00
Actual cost (Up to state rate maximum)
$0.00
$0.00
Coach rate, actual cost, requires minimum two weeks' notice,
with prior IDOT approval
$0.00
$0.00
Up to state rate maximum
$32.50/half day (4 hours or less) or $65/full day
54
$0.00
$0.00
$65.00
$3,510.00
Vehicle Rental
Actual cost (Up to $55/day)
$0.00
$0.00
Tolls
Actual cost
$0.00
$0.00
Parking
Actual cost
$0.00
$0.00
Overtime
Premium portion (Submit supporting documentation)
$0.00
$0.00
Shift Differential
Actual cost (Based on firm's policy)
$0.00
$0.00
Overnight Delivery/Postage/Courier Service
Actual cost (Submit supporting documentation)
$0.00
$0.00
Copies of Deliverables/Mylars (In-house)
$0.00
$0.00
Copies of Deliverables/Mylars (Outside)
$0.00
$0.00
Project Specific Insurance
Actual cost
$0.00
$0.00
Monuments (Permanent)
Actual cost
$0.00
$0.00
Photo Processing
Actual cost
$0.00
$0.00
2-Way Radio (Survey or Phase III Only)
Actual cost
$0.00
$0.00
Telephone Usage (Traffic System Monitoring Only)
Actual cost
$0.00
$0.00
CADD
Actual cost (Max $15/hour)
$0.00
$0.00
Web Site
$0.00
$0.00
Advertisements
$0.00
$0.00
Public Meeting Facility Rental
$0.00
$0.00
Public Meeting Exhibits/Renderings & Equipment
$0.00
$0.00
Recording Fees
Actual cost
$0.00
$0.00
Transcriptions (specific to project)
Actual cost
$0.00
$0.00
Courthouse Fees
Actual cost
$0.00
$0.00
Storm Sewer Cleaning and Televising
Actual cost (Requires 2-3 quotes with IDOT approval)
$0.00
$0.00
Traffic Control and Protection
$0.00
$0.00
Aerial Photography and Mapping
$0.00
$0.00
Utility Exploratory Trenching
$0.00
$0.00
Testing of Soil Samples*
Actual cost
$0.00
$0.00
Lab Services*
Actual cost (Provide breakdown of each cost)
$0.00
$0.00
Equipment and/or Specialized Equipment Rental*
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL DIRECT COST
$0.00
$3,510.00
*If other allowable costs are needed and not listed, please add in the above spaces provided.
LEGEND
W.O. = Work Order
J.S. = Job Specific
PRINTED 3/4/2015
BDE 436 (Rev. 09/30/13)
Back to Agenda
DF-824-034
REV 12/04
PAYROLL ESCALATION TABLE
ANNIVERSARY RAISES
FIRM NAME
PRIME/SUPPLEMENT
Hermann & Associates, LLC
Prime
CONTRACT TERM
START DATE
RAISE DATE
DATE
PTB NO.
2
MONTHS
03/04/15
Kellogg/Seminary Grade Se
OVERHEAD RATE
COMPLEXITY FACTOR
% OF RAISE
3/1/2015
ANNIVERSARY
114.53%
0
3.00%
ESCALATION PER YEAR
DETERMINE THE MID POINT OF THE AGREEMENT
1
CALCULATE THE ESCALATION FACTOR TO THE MIDPOINT OF THE CONTRACT
0.25%
The total escalation for this project would be:
Bureau of Design and Environment
0.25%
Printed 3/4/2015 9:13 AM
Back to Agenda
DF-824-034
REV 12/04
PAYROLL RATES
FIRM NAME
PRIME/SUPPLEMENT
PTB NO.
Hermann & Associates, L DATE
Prime
Kellogg/Seminary Grade Sep.
ESCALATION FACTOR
CLASSIFICATION
Principal
Project Manager
Senior Resident Technician
Engineering Technician I
Administrative Manager
CURRENT RATE
$50.00
$48.00
$30.00
$21.00
$22.00
03/04/15
0.25%
CALCULATED RATE
$50.13
$48.12
$30.08
$21.05
$22.06
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
PREPARED BY THE AGREEMENTS UNIT Printed 3/4/2015 9:13 AM
Back to Agenda
COST PLUS FIXED FEE
COST ESTIMATE OF CONSULTANT SERVICES
FIRM
PTB
PRIME/SUPPLEMENT
DBE
DROP
BOX
ITEM
DATE
Prime
MANHOURS
(A)
DBE
DF-824-034
REV 12/04
PAYROLL
(B)
OVERHEAD RATE
COMPLEXITY FACTOR
1.1453
0
OVERHEAD
IN-HOUSE
&
DIRECT
FIXED
Direct
BY
DBE
FRINGE BENF
COSTS
FEE
Costs
OTHERS
TOTAL
(E)
(F)
(G)
(C)
(D)
Outside
197
5,270.14
6,035.89
2,480.00
2,117.19
Subconsultant DL
TOTALS
197
5,270.14
6,035.89
2,480.00
0.00
2,117.19
0.00
SERVICES
(H)
0.00
TOTAL
(B-G)
15,903.23
15,903.23
15,903.23
0.00
15,903.23
Printed 3/4/2015 9:13 AM
DF-824-034
REV 12/04
Back to Agenda
AVERAGE HOURLY PROJECT RATES
FIRM
PTB
PRIME/SUPPLEMENT
Prime
DATE
03/04/15
SHEET
PAYROLL
CLASSIFICATION
Principal
Project Manager
Senior Resident Technician
Engineering Technician I
Administrative Manager
TOTALS
AVG
TOTAL PROJECT RATES
Const Inspect Supp
HOURLY Hours
%
Wgtd Hours
%
Wgtd Hours
%
Wgtd Hours
RATES
Part.
Avg
Part.
Avg
Part.
Avg
50.13
0
0
48.12
3
1.52%
0.73
3
1.52%
0.73
30.08
115 58.38% 17.56 115 58.38% 17.56
21.05
75
38.07% 8.01
75
38.07% 8.01
22.06
4
2.03%
0.45
4
2.03%
0.45
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
197
100%
$26.75
197
100%
$26.75
0
0%
$0.00
0
%
Part.
0%
Wgtd Hours
Avg
$0.00
0
1
%
Part.
0%
OF
Wgtd Hours
Avg
$0.00
0
5
%
Part.
Wgtd
Avg
0%
$0.00
Printed 3/4/2015 9:13 AM
Back to Agenda
Direct Costs Check Sheet
Firm Name: Hermann & Associates, LLC
PTB/Item No:
Kellog/Seminary Grade
Separation over BNSF
REQUIRED – DIRECT COSTS WILL ONLY BE ACCEPTED FOR INCLUSION IN CONTRACT WHEN DOCUMENTED ON THIS FORM.
(Indicate only rate and quantities for this specific project.)
Item
Allowable
Contract (1)
Rate
Quantity
(n/a for work
orders)
Total
Per Diem
Up to State Rate Maximum
$0.00
Lodging (Overnight)
$0.00
Lodging (Extended)
Actual Cost (based on IDOT’s and firm’s policy)
$0.00
Air Fare Coach Rate (with two weeks’ notice)
As Approved
$0.00
Vehicles:
Mileage
Daily Rate (owned or leased)
$45/day
$65.00
31.00
$2,015.00
Overtime
(Premium Portion)
$15.00
31.00
$465.00
Tolls
Actual Cost
$0.00
Digital Photo Processing
Actual Cost
$0.00
Photo Processing
Actual Cost
$0.00
Cell Phones – (traffic systems, survey, phase III
only)
Telephone Usage (traffic system monitoring)
$70/month/phone (maximum) – Phase III (max.
of three without IDOT approval)
Actual Cost
$0.00
2-Way Radio (survey or phase III only)
Actual Cost
$0.00
Overnight Delivery/Postage/Courier Service
Actual Cost
$0.00
Copies of Deliverables/Mylars (in-house)
Actual Cost
$0.00
Copies of Deliverables/Mylars (outside)
Actual Cost
$0.00
Specific Insurance (required for project)
Actual Cost
$0.00
CADD
Actual Cost (max. $15.00/hour)
$0.00
Monuments (permanent)
Actual Cost
$0.00
Advertisements
Actual Cost
$0.00
Web Site
Actual Cost
$0.00
Facility Rental for Public Meetings &
Exhibits/Renderings & AV
Transcriptions (specific to project)
Actual Cost
Actual Cost
$0.00
Recording Fees
Actual Cost
$0.00
Courthouse Fees
Actual Cost
$0.00
Testing of Soil Samples
Actual Cost
$0.00
Lab Services
Actual Cost
$0.00
Storm Sewer Cleaning and Televising
Actual Cost (requires 2-3 quotes)
$0.00
Traffic Control and Protection
$0.00
Aerial Photography and Mapping
$0.00
Utility Exploratory Trenching
$0.00
Shift Differential
Actual Cost (based on firm’s policy)
$0.00
PROJECT Site Travel
Actual Cost (based on IDOT’s and firm’s policy)
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Include 2-3 vendor quotes and explanation for
necessity.
TOTAL
1) Used to determine upper limit of compensation for direct cost. Unless maximum is specified under allowable, bill at actual cost.
Printed 3/4/2015
$0.00
$2,480.00
BDE 436 (Rev. 06/16/09)
Back to Agenda
15-6000
CITY OF GALESBURG
City Clerk Memo
___________________________________________________________________________________________________________________________________________________________________________________________
TO:
City Council
FROM:
Mayor Pritchard
DATE:
March 16, 2015
SUBJECT:
Commission Appointments
I am submitting the following appointments for your approval:
COMMISSION
TERM EXPIRES
Electrical Licensing Board
William Rosecrans
Ken Swanson
May 2018
May 2018
Liquor Advisory Commission
Dave Rasmussen
Adam Vitale
December 2017
December 2017
Overall Code Review Commission
Ken Swanson
Mike Groom
June 2018
June 2018
Public Transportation Advisory Commission
Richard Lundeen
June 2018
Planning & Zoning Commission
Mark Lee
John Spittell
June 2018
June 2018
Community Relations Commission
John Hunigan
June 2018
Youth Commission
Paula Johnson
Judi Minor
Walker Kelly (student)
Gene Rude
Andy Bonis
December 2017
December 2017
September 2016
December 2017
December 2016
Business District Development & Redevelopment Commission
Chuck Ross
Rebecca King
Prepared by: KRB
April 2018
April 2018
Page 1 of 2
Back to Agenda
CITY OF GALESBURG
City Clerk Memo
___________________________________________________________________________________________________________________________________________________________________________________________
Library Board
Laurie Muelder
Wendel Hunigan
Monica Berlin
Prepared by: KRB
June 2018
June 2018
June 2018
Page 2 of 2
15-8005
Back to Agenda
Accounts Payable
Transactions by Account
User:
Printed:
Batch:
tmiller
03/10/2015 - 8:42AM
00016.03.2015
Account Number
Vendor
Description
Date
Amount
001-0000-10407-00
001-0000-10801-00
001-0000-10801-00
001-0000-10801-00
001-0000-10802-00
001-0000-10802-00
001-0000-20102-00
001-0000-20102-00
001-0000-22005-00
Vicki Miller
Carquest of Galesburg
Herr Petroleum Corp
Herr Petroleum Corp
Kaser Power Equipment Inc
A C McCartney Farm Equip Inc
Galesburg Transit
02/15 Cell Phone Allow-VMiller
bulb
mini lamp, wiper blade
sealed beam, halogen capsule
8000 reg n/l eth
500 gal reg unleaded
oil filter, autocut c25-2, spark plug, bulb
Refund of reimbursement of double payment
02/15 Transit Advertising
02/28/2015
02/28/2015
03/06/2015
02/28/2015
03/06/2015
03/06/2015
03/10/2015
03/06/2015
03/06/2015
34.50
48.98
12.49
63.78
14,024.00
919.00
178.10
32.73
960.00
Subtotal for Division: 0000
001-0105-54000-00
Wayne Allen
02/15 Internet Allowance
Sylvia Rodriguez
Sue Davidson
Todd Thompson
Register Mail, Inc.
Office Specialists, Inc.
02/28/2015
02/15 Cell Phone Allowance
52 wk subscription renewal
paper
Kelli Bennewitz
paper
02/28/2015
02/28/2015
02/28/2015
03/10/2015
03/10/2015
Ancel, Glink, Diamond, Bush,
John Hanlon
AP-Transactions by Account (03/10/2015 - 8:42 AM)
01/15 Legal Services
01/15 Postage
30.00
30.00
69.00
272.00
29.85
$430.85
02/28/2015
03/10/2015
001-0145-51000-00
001-0145-53000-00
30.00
$30.00
001-0115-54000-00
001-0115-61000-00
0000090522
0000090522
$16,273.58
001-0110-54000-00
001-0110-54000-00
001-0110-54000-00
001-0110-55000-00
001-0110-61000-00
PO No
69.00
59.70
$128.70
03/06/2015
03/06/2015
4,220.00
20.58
Page 1
Back to Agenda
Account Number
Vendor
Description
001-0145-53000-00
John Hanlon
02/15 Postage
Date
03/06/2015
001-0160-55400-00
001-0160-55400-00
001-0160-55400-00
001-0160-55400-00
001-0160-55400-00
001-0160-55400-00
001-0160-59511-00
001-0160-59516-00
001-0160-59521-00
001-0160-59528-00
001-0160-59537-00
Tim Brown
Tim Brown
Tim Brown
Tim Brown
Tim Brown
Tim Brown
Galesburg Tourism Fund
William E Morris
Knox County Humane Society
Galesburg Community Foundation
Knox Civic Center Authority
Demoltion of 740 Abingdon St (4 working days)
Demoltion of 676 W Tompkins St (7 working days)
Demoltion of 334 S Pearl St (5 working days)
Demoltion of 809 N Cedar St (7 working days)
Demoltion of 355 Maple Avenue (5 working days)
Demoltion of 169 Sumner St (5 working days)
01/15 3% Hotel/Motel Tax Pmts
02/15 Videotape Meetings
04/15 Animal Control
01/15 2% Hotel/Motel Tax Pmt
01/15 2% Hotel/Motel Tax Pmts
US Sterling Capital Corp., Inc.
Gloria Osborn
Miller Dredge Insurance Agency, Inc
Citizens Bank of Newburg
City Finance Director Bond
03/06/2015
03/06/2015
03/06/2015
03/06/2015
03/06/2015
03/06/2015
03/06/2015
03/10/2015
03/10/2015
03/06/2015
03/10/2015
Orlando Lucero
Kerzi Peterson
Yemm Ford, Inc
stud
03/10/2015
02/28/2015
03/10/2015
IL Enterprise Zone Association
Richard Slagel
IL Enterprise Zone Association
Spring Conference Registration - RoyP, SteveG
Reimbursement IL Certification of Plumbing Inspectors - RSlagel
2015 Membership Dues
ink
name badges
02/28/2015
02/28/2015
03/10/2015
Petty Cash - City Treasurer
IPOC & ILLOWA - Meeting - MCarlson
IPOC & ILLOWA - Meeting - RElsbury
IPOC & ILLOWA - Meeting - RSlagel
IAEI - CILD Training - RElsbury
0000090501
0000090501
0000090501
0000090501
0000090501
0000090501
0000090523
144.00
69.00
100.00
69.00
69.00
26.08
$164.08
03/06/2015
03/10/2015
03/06/2015
03/10/2015
03/10/2015
001-0306-54500-00
001-0306-54500-00
001-0306-54500-00
001-0306-54500-00
6,191.00
7,476.60
888.50
3,436.35
2,681.70
11,945.00
9,761.83
397.82
20,698.00
6,507.89
6,507.89
$313.00
001-0305-54500-00
001-0305-55000-00
001-0305-55000-00
001-0305-61000-00
001-0305-61000-00
22.05
$76,492.58
001-0207-54000-00
001-0207-54000-00
001-0207-62500-00
PO No
$4,262.63
001-0205-51000-00
001-0205-54000-00
001-0205-57000-00
Amount
300.00
175.00
200.00
29.51
18.17
$722.68
03/10/2015
03/10/2015
03/10/2015
03/10/2015
25.00
25.00
25.00
20.00
Page 2
Back to Agenda
Account Number
Vendor
Description
Date
001-0410-54000-00
001-0410-54000-00
001-0410-54500-00
Luke Murphy
Wayne Carl
Transportation Hwy Engineers Conf - lunch - WCarl
Nichols Diesel Service, Inc.
Mid-America Systems, Inc.
Aramark Uniform Serv. Inc.
Supreme Radio Communications, Inc.
Keisters, Inc.
Lawson Products, Inc.
Galesburg Electric, Inc.
State & Fed Tests
State & Fed Tests
Perform Annual Hoist Inspections
State & Fed Tests
State & Fed Tests
02/15 Service
Fuse
air filter
Tire
plastic & emblem adhesive
Misc supplies
grinding wheel
battery cable lug'
Misc supplies
bulbs, S hooks
Misc supplies
02/28/2015
02/28/2015
03/10/2015
Brian Mason
Lee Bros Welding and Sandblstng,inc
Hydraulic & Industrial Products, LLC
Martin Equipment of Illinois, Inc.
Courtesy Ford
Knapheide Truck Equipment
Repaired bad wiring
State & Fed Tests
State & Fed Tests
Maint to 2 way radio
State & Fed Tests
State & Fed Tests
State & Fed Tests
Repair/brace 5 concrete pull shovels
ink
hose
seals, gaskets
dipstick tube
air cylinder
left cylinder
30.00
30.00
7.00
$67.00
03/10/2015
03/10/2015
03/10/2015
03/10/2015
03/10/2015
03/06/2015
03/10/2015
03/06/2015
03/10/2015
03/06/2015
03/10/2015
03/06/2015
03/06/2015
03/06/2015
03/06/2015
03/06/2015
001-0450-54000-00
001-0450-55500-00
001-0450-55500-00
001-0450-55500-00
001-0450-55500-00
001-0450-55500-00
001-0450-55500-00
001-0450-55500-00
001-0450-55700-00
001-0450-61000-00
001-0450-62500-00
001-0450-62500-00
001-0450-62500-00
001-0450-62500-00
001-0450-62500-00
PO No
$95.00
001-0445-55500-00
001-0445-55500-00
001-0445-55500-00
001-0445-55500-00
001-0445-55500-00
001-0445-57500-00
001-0445-62500-00
001-0445-62500-00
001-0445-62500-00
001-0445-63000-00
001-0445-63000-00
001-0445-63000-00
001-0445-63000-00
001-0445-65500-00
001-0445-66000-00
001-0445-66000-00
Amount
25.50
25.50
1,016.94
26.50
25.50
61.94
9.28
6.72
256.62
9.33
395.66
16.52
1.27
246.69
19.50
1,533.86
$3,677.33
02/28/2015
03/10/2015
03/10/2015
03/10/2015
03/10/2015
03/10/2015
03/10/2015
03/10/2015
03/10/2015
03/10/2015
03/06/2015
03/10/2015
03/06/2015
03/10/2015
03/10/2015
30.00
352.83
25.50
25.50
57.49
25.50
25.50
25.50
146.64
68.61
39.42
80.48
34.13
138.93
362.00
Page 3
Back to Agenda
Account Number
Vendor
Description
Date
001-0450-62500-00
001-0450-62500-00
001-0450-62500-00
001-0450-62500-00
001-0450-62500-00
001-0450-62500-00
001-0450-62500-00
Whatever It Takes Repair, Inc.
cutting edge
hose
poly rib belt, auto belt tensioners
Quarter Fender
hoses
seal
return seal kit
03/10/2015
03/06/2015
03/06/2015
03/10/2015
03/06/2015
02/24/2015
02/24/2015
001-0505-51000-00
Stanard & Associates, Inc
Promotional assessment services with two types of testing at eac
TransUnion Risk & Alternative Data Solutions, Inc.02/15 Services
James Bradford
David Christensen
Steffanie Cromien
Scott Billeter
Paul Vannaken
Daniel Hostens
Christopher Howard
Russell Idle
Thomas Lafollette
Jason Shaw
Lee McCone
Rod Riggs
Meals, fuel- TIPS Training- Itasca, IL - McLaughlin
Mark McLaughlin
02/15 Service
American Pest Control Inc
03/15 Service
chairmat
miranda warning cards
Chief Supply Corp.
chairmats
Chargeguard
Supreme Radio Communications, Inc.
12 volt euro
evidence tape
Chief Supply Corp.
03/10/2015
Royce Kunkle
02/15 Mileage Reimbursement
243.28
236.43
63.22
75.13
340.47
91.50
-110.56
6,825.00
0000090554
$6,825.00
03/10/2015
02/28/2015
02/28/2015
02/28/2015
02/28/2015
02/28/2015
02/28/2015
02/28/2015
02/28/2015
02/28/2015
02/28/2015
02/28/2015
02/28/2015
03/10/2015
03/06/2015
03/06/2015
03/10/2015
03/06/2015
03/10/2015
03/10/2015
03/06/2015
03/06/2015
001-0525-54700-00
PO No
$2,377.50
001-0510-51000-00
001-0510-54000-00
001-0510-54000-00
001-0510-54000-00
001-0510-54000-00
001-0510-54000-00
001-0510-54000-00
001-0510-54000-00
001-0510-54000-00
001-0510-54000-00
001-0510-54000-00
001-0510-54000-00
001-0510-54000-00
001-0510-54500-00
001-0510-55700-00
001-0510-55700-00
001-0510-61000-00
001-0510-61000-00
001-0510-61000-00
001-0510-61700-00
001-0510-62500-00
001-0510-66500-00
Amount
27.00
30.00
69.00
30.00
30.00
30.00
30.00
30.00
30.00
30.00
30.00
30.00
30.00
144.00
30.00
10.00
72.23
128.99
749.96
119.84
103.59
66.78
$1,851.39
03/10/2015
152.38
$152.38
Page 4
Back to Agenda
Account Number
Vendor
Description
Date
001-0550-54000-00
001-0550-55800-00
001-0550-56000-00
001-0550-61000-00
Vicki Miller
Morphotrust USA, Inc
Communication Revolving Fund
12/14-2/15 Maintenance
01/15 Leased circuits
paper
02/28/2015
03/10/2015
03/06/2015
03/10/2015
001-0605-51000-00
001-0605-54000-00
001-0605-54000-00
001-0605-54500-00
001-0605-55000-00
001-0605-55500-00
001-0605-55500-00
001-0605-55700-00
001-0605-61000-00
001-0605-61000-00
001-0605-62500-00
001-0605-62500-00
001-0605-62500-00
001-0605-65500-00
001-0605-67500-00
Classic Accents
Thomas Simkins
Daniel Foley
MABAS 54 Fire Chaplains
IL Fire Chiefs' Association
Cummins Central Power, LLC
Dave Dunn's Auto Body, Inc.
Alexis Fire Equipment Co., Inc.
Uniform Den Inc.
Plaque, plate
Registration - Fire Chaplain Training Institute-GBocox
2015 Annual Membership Dues
Misc maint
Body repair
03/15 Service
paper, toner, business card
business card
brake pads
oil filter, gen batter
inline water flow valve
Misc supplies
3 pr navy pants
014-0000-22002-00
014-0000-51000-00
014-0000-64500-00
014-0000-66000-00
014-0000-66000-00
Cargill Salt, Inc.
Cargill Salt, Inc.
Cargill Salt, Inc.
Cargill Salt, Inc.
Hutchison Engineering, Inc
Treasurer State of Illinois
Vulcan, Inc.
34.50
869.00
498.55
119.40
03/06/2015
02/28/2015
02/28/2015
03/10/2015
03/06/2015
03/06/2015
03/06/2015
03/06/2015
03/10/2015
03/10/2015
03/06/2015
03/06/2015
03/06/2015
03/06/2015
03/10/2015
197.00
69.00
30.00
100.00
500.00
962.73
658.00
15.00
63.39
41.67
86.22
88.82
75.23
459.12
197.05
$3,543.23
Subtotal for Fund: 001
$118,928.38
Salt
03/06/2015
Salt
03/06/2015
Salt
03/06/2015
Salt
03/06/2015
Construction Engineering Agreement for Hutchinson Engineering ap
03/06/2015
5,511.96
6,966.98
16,557.94
5,414.10
1,081.46
$35,532.44
$35,532.44
Seminary/Kellogg Street Overpass Project
The First National Bank and Trust Company of Vinita
Sign metal
Misc supplies
cord caps
PO No
$1,521.45
011-0000-66000-00
011-0000-66000-00
011-0000-66000-00
011-0000-66000-00
011-0000-78040-00
Amount
03/10/2015
03/10/2015
03/10/2015
03/06/2015
03/06/2015
0000090510
0000090510
0000090510
0000090510
0000090315
1,000,000.00
99.18
137.50
672.78
30.93
Page 5
Back to Agenda
Account Number
Vendor
Description
Date
Amount
PO No
014-0000-66000-00
014-0000-78040-00
014-0000-83100-00
014-0000-83100-00
Bruner, Cooper and Zuck, Inc.
Hanson Professional Services, Inc
Barnhart, Tinsman & Lane Ltd.
lights, ballasts, nuts
Construction Engineering
Prel. Eng E. Main St Underpass (Balance of contract 01/01/15)
01/15 Legal Services
03/06/2015
03/06/2015
03/06/2015
03/06/2015
421.28
16,577.80
83,603.18
325.00
2013-142
2011-138
015-0000-61700-00
016-0000-54000-00
016-0000-54000-00
016-0000-54000-00
016-0000-54000-00
016-0000-54000-00
016-0000-68000-00
019-0000-10207-00
019-0000-10812-00
019-0000-10812-00
SHI International Corporation
Brad Cirimotich
Todd Olinger
Patrick Kisler
Kevin Legate
Damon Shea
Vicki Miller
Petty Cash - Campground
G & M Distributors, Inc.
G & M Distributors, Inc.
$1,101,867.65
$1,101,867.65
K9 Laptop
03/10/2015
$666.83
$666.83
Reimburse for meals during OT
02/28/2015
02/28/2015
02/28/2015
02/28/2015
02/28/2015
03/10/2015
WGIL/WAAG/WLSR, Inc.
Choral Dynamics
Lawrence Cox
Jason Asbury
Petty Cash - Recreation Dept.
Petty Cash - Recreation Dept.
$198.21
$198.21
Petty Cash for Campground
tea
soda, gatorade, water
03/10/2015
03/06/2015
03/06/2015
02/15 radio ads
Ad
Walmart - clorox wipes
Southards - Wash Truck
30.00
30.00
30.00
30.00
30.00
48.21
019-1905-51500-00
019-1905-51500-00
019-1905-54000-00
019-1905-54000-00
019-1905-61000-00
019-1905-62500-00
666.83
200.00
15.00
197.20
$412.20
03/10/2015
03/06/2015
02/28/2015
02/28/2015
03/10/2015
03/10/2015
583.00
200.00
69.00
30.00
4.63
3.00
$889.63
Page 6
Back to Agenda
Account Number
Vendor
Description
Date
019-1910-51000-00
019-1910-55700-00
019-1910-55700-00
019-1910-55700-00
019-1910-57500-00
019-1910-57500-00
019-1910-57500-00
IL Office of the State Fire Marshal
Amos Blevins
Mechanical, Inc
Mechanical, Inc
Annual Certificate Renewal
6 keys
Relocate pneumatic Tstat
Maint to boiler
02/15 Service
02/15 Service
02/15 Service
03/06/2015
03/06/2015
03/10/2015
03/10/2015
03/06/2015
03/06/2015
03/06/2015
019-1915-55500-00
019-1915-55500-00
019-1915-55700-00
019-1915-55700-00
019-1915-55700-00
019-1915-56000-00
019-1915-57500-00
019-1915-57500-00
019-1915-59300-00
019-1915-62500-00
019-1915-62500-00
019-1915-62500-00
019-1915-62500-00
019-1915-62500-00
019-1915-62500-00
019-1915-62510-00
019-1915-65500-00
019-1915-66000-00
Koenig Body & Equipment, Inc.
Neil Thomas Plumbing & Heating, Inc
Terry Allen, Inc
Getz Fire Equipment Co., Inc.
MFC
Herr Petroleum Corp
Tri-State Water
Robert Smith
Robert Smith
Gregory R Flores
Bryan Luedtke
Outback Images & Graphics
Tyco Integrated Security
Amos Blevins
State & Fed Tests
03/10/2015
Install husting hitch
03/10/2015
03/15 Service
03/06/2015
03/15 Service
03/06/2015
Replaced broken elbow in flue pipe
03/10/2015
E & W Lake Storey Boat Ramps - 2 Regular Units (01/01/15 to 12/303/10/2015
03/15 Service
03/06/2015
02/15 Service
03/06/2015
First Aid Supplies
03/06/2015
left cylinder
03/10/2015
hose
03/06/2015
hose
03/06/2015
Hose
03/10/2015
Adv gen battery
03/06/2015
fuel filter
03/06/2015
278 gal diesel#2, 120 diesel#1
03/06/2015
Misc materials
03/10/2015
bulbs
03/06/2015
Carpet cleaning
Floor cleaning
Envelopes
Paint mask, wood trim, wall mount
Burglar Alarm Monitoring
60 rings
03/15 Service
02/15 Service
03/15 Service
binders, index tabs
namebadges
PO No
75.00
18.00
125.00
935.00
31.95
31.95
31.95
$1,248.85
019-1920-51000-00
019-1920-51000-00
019-1920-51500-00
019-1920-54000-00
019-1920-55700-00
019-1920-55700-00
019-1920-55700-00
019-1920-55700-00
019-1920-57500-00
019-1920-57500-00
019-1920-61000-00
019-1920-61000-00
Amount
25.50
1,288.84
40.00
30.00
74.57
130.00
41.30
40.30
65.45
362.00
83.14
105.12
48.96
91.69
18.86
1,513.80
138.34
55.59
0000090533
0000090517
$4,153.46
03/10/2015
03/10/2015
03/06/2015
02/28/2015
03/10/2015
03/10/2015
03/06/2015
03/06/2015
03/06/2015
03/06/2015
03/10/2015
03/10/2015
165.00
375.00
33.50
30.00
115.73
725.00
9.00
10.00
10.90
10.90
8.94
30.24
0000090558
Page 7
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Account Number
Vendor
Description
Date
019-1920-61000-00
019-1920-62500-00
019-1920-62500-00
019-1920-64000-00
019-1920-64000-00
019-1920-64000-00
019-1920-66500-00
019-1920-88300-00
St. Andrews Products Co.
MTI Distributing, Inc
St. Andrews Products Co.
Yamaha Motor Corp., USA
Misc supplies
hyd filter, oil filter, fuel filter
spacer bearing, bearing, spindle housing, belt, screw, nut
towels
Misc supplies
Misc supplies
anti-fatigue mat
2015 Lease of 48 Golf Cars and 1 Utility Vehicle as per bid
03/10/2015
03/06/2015
03/10/2015
03/10/2015
03/10/2015
03/10/2015
03/10/2015
03/10/2015
019-1940-64000-00
CII Embroidery, Inc.
Winter softball tees
Mechanical Service Inc.
03/06/2015
Install new motors/relays for heaters.
First Aid Supplies
Sam F Mangieri
02/15 Cleaning services
First Aid Supplies
03/10/2015
03/06/2015
Kaser Power Equipment Inc
Michael Todd & Co., Inc.
03/10/2015
03/06/2015
03/15 Service
03/15 Service
02/15 Service
First Aid Supplies
oil mix
battery, bulb, ballast
battery, bulb, ballast
safety glasses, gloves, mesh vests
State & Fed Tests
windsocks
safety glasses
03/06/2015
03/06/2015
03/06/2015
03/06/2015
03/10/2015
03/06/2015
03/06/2015
03/10/2015
ink
968.81
42.37
160.00
36.43
20.00
30.45
30.45
182.05
68.04
20.16
148.30
111.84
$611.29
03/10/2015
03/10/2015
03/10/2015
019-1975-61000-00
514.00
$196.43
019-1970-55500-00
019-1970-66000-00
019-1970-67500-00
0000090538
$1,011.18
019-1965-55700-00
019-1965-57500-00
019-1965-57500-00
019-1965-59300-00
019-1965-65500-00
019-1965-66000-00
019-1965-66000-00
019-1965-67500-00
202.61
68.82
791.63
255.21
179.09
133.07
34.29
5,924.64
$514.00
019-1955-55700-00
019-1955-59300-00
PO No
$9,113.57
019-1945-55700-00
019-1945-59300-00
Amount
25.50
108.67
42.12
$176.29
03/10/2015
79.94
Page 8
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Account Number
Vendor
Description
Date
054-0000-20102-00
055-0000-51000-00
056-0000-51000-00
056-0000-51000-00
057-0000-61700-00
057-0000-61700-00
057-0000-61700-00
057-0000-71000-00
057-0000-71000-00
057-0000-71000-00
057-0000-71000-00
W.F. Scott Decorating, Inc
5 Alarm Fire & Safety Equip, Inc
AMEC Environment & Infrastructure, Inc
Bruner, Cooper and Zuck, Inc.
Springbrook Software, Inc.
CDW Computer Centers, Inc.
HD Supply Waterworks, Ltd
Painting at Brooks St. Fire Station as per bid
New Spreader and Cutter as per quote.
03/10/2015
03/06/2015
9,160.00
19,060.00
$28,220.00
$28,220.00
03/06/2015
$7,951.96
$7,951.96
Level One Bank
03/10/2015
20.83
$20.83
$20.83
Level One Bank
Engineering plans for resurfacing of Main St. from Pennsylvania
03/10/2015
03/06/2015
0000090484
0000090553
7,951.96
49.09
8,732.58
$8,781.67
$8,781.67
Upgrade from V6 to V7 - Remainder due
03/10/2015
Software
03/06/2015
Seminary St. conduit install by Water division
03/06/2015
Building Permit Module Annual payment 3 of 4 total
03/10/2015
Work Orders/Fleet Maintenance Module Annual payment 3 of 4 total
03/10/2015
Inventory Module Annual payment 3 of 4 total
03/10/2015
Business Tax Module
03/10/2015
7,725.00
1,725.00
4,995.00
388.13
670.78
261.56
388.12
$18,406.84
Stormwater Utility Phase II Implementation
PO No
$79.94
021-0000-55700-00
021-0000-66500-00
Amount
0000090456
2012-129
0000090551
2012-128
2012-128
2012-128
2012-128
$16,153.59
Page 9
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Account Number
Vendor
Description
Date
058-0000-51000-00
061-0000-10704-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
061-0000-20101-00
Postmaster
MPI FARMS
SHELLY PAYNE
TIARA LIKES
GEORGE STEPHENSON
COREY MARSHALL
YESENIA FELIX LARES
ROGER HAGERTY
RICHARD GILES
KENDRA MCGEE
LORELEI NEAL
LINDA ASBURY
MARCELLA RUSSELL
BARBARA LANDERS
ROBERT STRANGE JR
LISA SIMMONS
BAUDELIO DIAZ
SHAWN SHEA
JAMIE MCKELVEY
HILLARY BAIRD
CHIQUITA JOHNSON
TRAVIS RICHARDSON
SHAWNTEE CHURN
ROBERT STRANGE JR
DOMINQUE ANTHONY
ROBERT JACKSON JR
JAMES NACHE
LAUREN GRABILL
NANCY FULLER
PATRICIA MILLER
TIA ROLLINS
JOSHUA BURNS
Pinnacle Bank
Amount
$16,153.59
03/10/2015
183.92
$183.92
$183.92
Postage for Permit 25
Refund of hydrant meter deposit
Refund Check
Refund Check
Refund Check
Refund Check
Refund Check
Refund Check
Refund Check
Refund Check
Refund Check
Refund Check
Refund Check
Refund Check
Refund Check
Refund Check
Refund Check
Refund Check
Refund Check
Refund Check
Refund Check
Refund Check
Refund Check
Refund Check
Refund Check
Refund Check
Refund Check
Refund Check
Refund Check
Refund Check
Refund Check
Refund Check
PO No
03/10/2015
03/10/2015
Uncommitted
Uncommitted
Uncommitted
Uncommitted
Uncommitted
Uncommitted
Uncommitted
Uncommitted
Uncommitted
Uncommitted
Uncommitted
Uncommitted
Uncommitted
Uncommitted
Uncommitted
Uncommitted
Uncommitted
Uncommitted
Uncommitted
Uncommitted
Uncommitted
Uncommitted
Uncommitted
Uncommitted
Uncommitted
Uncommitted
Uncommitted
Uncommitted
Uncommitted
Uncommitted
6,000.00
243.12
14.29
19.95
2.87
61.60
28.33
14.72
15.56
33.89
10.56
60.15
31.98
107.74
112.47
48.83
91.75
24.73
37.65
75.54
94.39
64.77
1.65
0.47
48.31
87.78
51.67
63.54
62.39
16.98
15.08
32.62
Page 10
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Account Number
Vendor
Description
Date
061-0000-20101-00
061-0000-20102-00
061-0000-51000-00
061-0000-51000-00
061-0000-51000-00
061-0000-51000-00
061-0000-54000-00
061-0000-54000-00
061-0000-54000-00
061-0000-54000-00
061-0000-55700-00
061-0000-55700-00
061-0000-55700-00
061-0000-66000-00
061-0000-66000-00
061-0000-66000-00
061-0000-66000-00
061-0000-66000-00
061-0000-66000-00
061-0000-66000-00
061-0000-66000-00
061-0000-66000-00
061-0000-66700-00
061-0000-68500-00
CHRISTINE LANTZ
Richard Fielder
Mark Schwieter
Richard Nelson
Timothy Fey
Nicholas Elliot
Mechanical, Inc
Waste Management, Inc.
IMCO Utility Supply
IMCO Utility Supply
Mechanical, Inc
Galesburg Builders Supply, Inc
Galesburg Builders Supply, Inc
Hawkins, Inc
Refund Check
Reimburse for purchase of grease gun, pole top fitter
Luana Savings Bank
Israel Discount Bank of New York
Pochahontas State Bank
Cass County Bank
Replaced gas regulator and 2 stage gas valve
03/15 Service
03/15 Service
Misc plumbing parts
Misc plumbing parts
gland pack
Cabinet Ext Cato Plastic, Cabinet Ext Firetech Fiberglass
gland pack
Replace motor/blower
FA-1 Fill Sand - Delivered
CA-6 Crushed White Stone
Misc supplies
Meters
Liquid Chlorine (2015)
Uncommitted
03/06/2015
03/10/2015
03/10/2015
03/10/2015
03/10/2015
02/28/2015
02/28/2015
02/28/2015
02/28/2015
03/10/2015
03/10/2015
03/10/2015
03/06/2015
03/06/2015
03/06/2015
03/06/2015
03/06/2015
03/10/2015
03/06/2015
03/06/2015
03/06/2015
03/06/2015
03/06/2015
067-0000-10701-00
067-0000-20101-00
067-0000-83100-00
074-0000-56501-00
074-0000-61000-00
ROBERT STRANGE JR
TrueNorth Companies, LC
5.52
286.37
119.01
240.00
119.01
119.01
30.00
30.00
30.00
69.00
660.00
15.97
81.12
67.62
963.26
53.15
1,291.51
305.35
630.16
1,032.56
400.22
1,662.99
525.80
838.00
$17,151.01
$17,151.01
30 Oversize Stickers
Refund Check
03/15 Recylcing Prize Money
03/10/2015
Uncommitted
03/10/2015
$670.59
$670.59
01/15 Consulting Fee
folders
03/10/2015
03/10/2015
PO No
0000090526
0000090526
0000090480
570.00
0.59
100.00
Amount
1,000.00
17.34
$1,017.34
Page 11
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Account Number
Vendor
Description
Date
078-0000-20102-00
078-0000-20102-00
078-0000-51000-00
078-0000-51000-00
078-0000-51000-00
078-0000-51000-00
078-0000-51000-00
078-0000-51000-00
078-0000-51000-00
078-0000-51000-00
078-0000-51000-00
078-0000-51000-00
078-0000-51000-00
078-0000-51000-00
078-0000-56531-00
078-0000-56534-00
078-0000-56535-00
078-0000-56535-00
078-0000-56535-00
078-0000-56535-00
078-0000-56535-00
078-0000-56535-00
078-0000-56535-00
078-0000-56535-00
078-0000-56535-00
078-0000-56593-00
091-0000-20102-00
091-0000-22003-00
Pain Management Assocates, Ltd.
Knox Clinic Corp
Mid-West Truckers Association, Inc.
OSF Occupational Medicine
Ancel, Glink, Diamond, Bush,
Chuck Hay Insurance Agency
Saint Francis Medical Center
Path Lab Diagnostic Services
Miller Dredge Insurance Agency, Inc
Galesburg Sanitary Dist.
Galesburg Sanitary Dist.
Work Comp dos: 10/14/14 #390746572BUT
Work Comp dos: 12/02/14 #500682V2623
Pre-employment Drug Test
Substance Test dos: 02/03/15 #88316
PSEO Negotiations
Stratford State Bank
Physical Exam 02/03/15 #88239
Physical Exam 01/13/15 Case #87889
Physical Exam 01/15/15 Case #87841
Level One Bank
Physical Exam dos: 01/29/15 Case #88125
Physical Exam dos: 01/28/15 Case #88061
Property Insurance quarterly premium payments for Cincinnati Ins
Repairs to Truck # 107 as per your estimate dated 02/09/15
Work Comp dos 01/15/15-01/26/15 #2675041000
Work Comp dos: 01/09/15 #0033304pld
Work Comp 02/11/15 Case #87858
Work Comp dos: 01/15/15 Case#87858
Work Comp dos: 01/19/15 Case#87858
Work Comp dos: 01/26/15 Case #84991
Work Comp dos: 01/27/15 Case #87858
2015 Equipment Breakdown Insurance Policy
Amount
$1,017.34
03/10/2015
03/10/2015
03/10/2015
03/10/2015
03/06/2015
03/10/2015
03/10/2015
03/10/2015
03/10/2015
03/10/2015
03/10/2015
03/10/2015
03/10/2015
03/10/2015
03/06/2015
03/10/2015
03/10/2015
03/10/2015
03/10/2015
03/10/2015
03/10/2015
03/10/2015
03/10/2015
03/10/2015
03/10/2015
03/10/2015
699.67
60.76
71.50
95.00
3,000.00
201.64
155.00
155.00
155.00
185.00
155.00
49.09
155.00
155.00
22,126.00
22,484.04
591.16
4.73
150.00
150.00
142.78
70.87
70.87
91.50
104.80
11,065.00
$62,344.41
$62,344.41
03/15 Sanitary District Fees - less 3% collection fee
03/15 Sanitary District Fees
PO No
03/06/2015
03/06/2015
0000090547
0000090556
0000090562
-7,554.85
251,828.21
$244,273.36
$244,273.36
Page 12
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Account Number
Vendor
Description
Date
Report Total:
Amount
PO No
$1,662,369.03
Page 13
Back to Agenda
Advance Checks and ACH Payments as of 3/10/2015
Date
2/26/2015
2/26/2015
2/26/2015
2/26/2015
2/26/2015
2/26/2015
2/26/2015
2/26/2015
2/26/2015
2/26/2015
2/26/2015
2/26/2015
2/26/2015
3/2/2015
3/2/2015
3/2/2015
3/2/2015
3/2/2015
3/2/2015
3/2/2015
3/2/2015
3/2/2015
3/2/2015
3/2/2015
3/2/2015
3/2/2015
3/2/2015
3/2/2015
3/2/2015
3/2/2015
3/2/2015
3/2/2015
3/2/2015
3/2/2015
3/2/2015
3/2/2015
3/2/2015
3/2/2015
3/2/2015
3/2/2015
3/2/2015
3/2/2015
3/2/2015
3/2/2015
Check #
81671
81672
0
0
81670
81670
81670
81670
81670
81670
81670
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Vendor Name
Knox County Recorders Office
Peoria County Sheriff
Kevin Carr
Mark Hannam
Ameren Illinois
Ameren Illinois
Ameren Illinois
Ameren Illinois
Ameren Illinois
Ameren Illinois
Ameren Illinois
Daniel Hostens
Russell Idle
Dearborn National Life Insurance Co.
Consociates-Dansig
Consociates-Dansig
Consociates-Dansig
Consociates-Dansig
IL Environmental Protection Agency
James Hartshorn
Chuck Humes
Mike Hines
Description
File 1 weed/trash/demo liens
Service of Summons - re: 489 Clark St
Officiate Vball - 4 matches - 2/23
Officiate Vball- 4 matches - 2/23
12/14 Gas - Ameren #01147-55694
12/14 Electricity - Ameren #01147-55694
01/15 Gas - Ameren #01147-55694
Meals - Tactical Firearms Training- DHostens
Meals- Tactical Firearms Training - RIdle
03/15 Life Insurance Premiums
EHT #8
EHT #8
EHT #8
EHT #8
03/15 Semiannual Loan Payment
Officiate Vball - 5 games - 2/25
Account #
001-0160-51300
001-0145-58000
019-1940-51400
019-1940-51400
001-0000-20102
001-0000-20102
030-0000-20102
001-0000-20102
030-0000-20102
019-0000-20102
001-0000-20102
001-0000-10706
001-0000-10706
001-0110-47500
001-0115-47500
001-0205-47500
001-0207-47500
001-0210-47500
001-0305-47500
001-0306-47500
001-0410-47500
001-0445-47500
001-0450-47500
001-0510-47500
001-0550-47500
001-0605-47500
013-0000-47500
019-1905-47500
019-1920-47500
019-1965-47500
019-1975-47500
030-0000-47500
031-0000-47500
061-0000-47500
074-0000-47500
078-0000-47500
074-0000-20403
074-0000-20403
074-0000-56503
074-0000-56505
061-0000-20404
019-1940-51400
019-1940-51400
019-1940-51400
Amount
52.00
26.00
80.00
80.00
16,119.21
39,849.78
64.80
45,647.00
98.18
14,084.39
50.22
175.00
175.00
91.52
56.58
163.20
64.46
39.57
78.88
111.79
162.11
32.64
94.93
443.63
32.64
193.12
6.53
163.20
58.34
29.91
32.64
32.64
22.85
130.56
28.83
32.64
1,187.60
445.90
1,259.09
267.32
20,702.86
100.00
100.00
100.00
Back to Agenda
3/2/2015
3/2/2015
3/5/2015
3/5/2015
3/5/2015
3/5/2015
3/5/2015
3/5/2015
3/5/2015
3/5/2015
3/5/2015
3/5/2015
3/5/2015
3/5/2015
3/6/2015
3/6/2015
3/6/2015
3/6/2015
3/9/2015
3/9/2015
3/9/2015
3/9/2015
3/9/2015
3/9/2015
3/9/2015
3/9/2015
3/9/2015
3/9/2015
3/9/2015
3/9/2015
3/9/2015
3/9/2015
3/9/2015
0
0
81733
81733
81733
81732
0
0
81734
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Kevin Carr
Mark Hannam
Dept. of Central Management Services
Zachary Williams
Tyler Scott
James Hartshorn
Mike Hines
Kevin Carr
Mark Hannam
Kristin Bland
Lennie Galloway
Lennie Galloway
Lennie Galloway
Lennie Galloway
Ameren Illinois
Consociates-Dansig
Consociates-Dansig
Consociates-Dansig
IMRF
Capital Payments
Merchant Transact
Wells Fargo Merchant Services
File 8 water/sewer/refuse liens
Release 36 weed/trash/demo liens
Release 6 water/sewer/refuse liens
03/15 Health Insurance
Meals - Basic FF Academy - ZWilliams
Meals - Basic FF Academy - TJ Scott
Recording fees to file temporary easements
Officiate Vball - 9 matches - 3/2, 3/4
Officiate Vball - 5 games - 3/4
Officiating adult volleyball leagues 5 matches @ $20.00 each 2/18/15
Officiating Boy's Jr Streaks Tournament 1 games @ $20.00 2/14/15
10/14-12/14 Ameren
EHT#9
EHT#9
EHT#9
IMRF Accelerated Payment - KRescinito
02/15 Webpayment
02/15 UB Webpayment Fees
02/15 Credit Card Fees
019-1940-51400
019-1940-51400
061-0000-51000
001-0160-51300
061-0000-51000
074-0000-20315
001-0000-10706
001-0000-10706
001-0410-51000
019-1940-51400
019-1940-51400
019-1940-51400
019-1940-51400
019-1940-51400
019-1940-42000
019-1940-42000
019-1940-42000
019-1940-42000
024-0000-20102
074-0000-20403
074-0000-20403
074-0000-56503
001-0160-48000
061-0000-51000
061-0000-51000
061-0000-51000
001-0205-51000
001-0115-51000
019-1905-51000
019-1920-51000
001-0306-51000
001-0410-51000
019-1925-51000
Grand Total
$
100.00
100.00
124.00
516.00
100.00
242,459.00
930.00
930.00
480.00
100.00
100.00
100.00
180.00
100.00
100.00
100.00
80.00
20.00
404.49
1,776.11
556.71
1,468.33
27,899.42
1,013.27
151.32
643.13
214.37
92.39
90.38
22.67
3.55
3.55
5.00
423,731.25
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15-1008
COUNCIL LETTER
CITY OF GALESBURG
MARCH 2, 2015
AGENDA ITEM: Ordinance rezoning from R1B, single family residential, and M2, heavy
industrial, to I, institutional, the property located at 1045 West Second Street.
SUMMARY RECOMMENDATION: The Planning and Zoning Commission held the required
public hearing during their February 17, 2015, meeting. On a vote of seven ayes, (Members
Adams, Davis, Guenseth, Johnson, Lufkin, Nygard and Spittell), zero nays and zero abstentions,
the Planning and Zoning Commission recommended approval of the rezoning request. In making
this recommendation, The Planning and Zoning Commission considered the following findings
of fact:
1. The petitioner desires to utilize the building at 1045 West Second Street for Head Start
Preschool classrooms and offices.
2. The western two lots of the parcel, where the building is located, are zoned M2, heavy
industrial.
3. The M2 zoning prohibits the conversion of a building for school use.
4. The eastern three vacant lots of the parcel are zoned R1B, single family residential.
5. The R1B zoning allows a school use as a special use.
6. The proposed I, institutional, zoning allows a school use as a permissive use.
7. The rezoning to I, institutional, will allow the redevelopment of the facility to a needed
use.
8. The I zoning can be utilized as a buffer between industrial and residential zoning.
9. The existing building is properly served with public facilities.
10. The rezoning to I, institutional, will not create an adverse impact to neighboring
properties.
The City Manager and Director of Community Development concur with the Planning and
Zoning Commission’s recommendation.
BACKGROUND: Attached for City Council’s consideration is an ordinance which would
rezone from R1B, single family residential, and M2, heavy industrial, to I, institutional, the
property located at 1045 West Second Street. Also attached is a copy of the zoning map
amendment application received from West Central Community Services, Inc. regarding this
property and a location map. The applicant is proposing to redevelop the existing building
(former L.U.L.A.C building) to be able to utilize it as Head Start Preschool classrooms (3), an
all-purpose room and an office in the future. The existing building is located on the two western
lots which are zoned M2. The M2 zoning prohibits the conversion of a building for school use.
The three eastern lots are zoned R1B. The R1B zoning allows a child care center, prekindergarten, kindergarten, play, special or other school as a special use. The proposed I zoning
allows a child care center, pre-kindergarten, kindergarten, play, special or other school as a
permissive use.
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: MJF
Page 1 of 2
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The property includes a gravel parking area which is overgrown. The applicant proposes to
continue to utilize the parking area with the existing gravel surface. The proposed use would
require ten spaces and the graveled area provides for twenty spaces. A photograph of the
property is attached showing the existing building and gravel parking lot.
You will note on the location map the building is located on the west and south property lines.
The current M2 zoning allowed the development on the property line. If the property is zoned to
I, institutional, the institutional zoning requirements apply. The front yard setback in the I zoning
is twenty feet. Since the building already exists, it can remain; but it will be considered a legal
nonconforming use. If at any point in the future over fifty percent of the building is destroyed
(e.g. fire or tornado), the building would have to be demolished and a new building constructed
in accordance with the I zoning setbacks.
Adjacent land uses include the following:
North – single family residence and vacant lots.
East – single family residences and a group home.
South – vacant lots and single family residences.
West – single family residences and storage buildings.
Adjacent existing zoning include the following:
North – M2, heavy industrial, and R1B, single family residential.
East – R1B, single family residential.
South – M2, heavy industrial, and R1B, single family residential.
West – M2, heavy industrial.
The Future Land Use Map in the Comprehensive Plan shows the property at 1045 West Second
Street as business park/industrial for the two western lots and low density residential for the three
eastern lots. A copy of the Future Land Use Map for the area is attached.
BUDGET IMPACT: There is no anticipated impact upon the budget.
1. Ordinance
2. Zoning map amendment application.
3. Location map
4. Photograph of property.
5. Future land use map.
6. Legal Notice.
7. Zoning Amendment approval criteria.
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: MJF
Page 2 of 2
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ORDINANCE NO. ___________________
WHEREAS, pursuant to a public hearing duly held as required by law, the Planning and
Zoning Commission of the City of Galesburg, Illinois, has reported on a proposition to amend
the Zoning Map of said City as hereinafter set forth:
NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF GALESBURG, KNOX COUNTY, ILLINOIS:
SECTION ONE: That the following described real estate be, and the same hereby is,
rezoned from R-1B – Single Family Residential and M -2 – Heavy Industrial to I – Institutional:
Lots 7 and 8 in Block One (1) in the Western Addition to the City of
Galesburg, Knox County, Illinois. Lots 13, 14 and 15 in the Canfield
Subdivision of Lots 3 and 10 of the Revenue Plot of 1913 of Lots 1, 2, 3,
and 4 of the Subdivision of the Southeast Quarter of Section 16, Township
11 North, Range 1 East of the Fourth Principal Meridian, Knox County,
Illinois, together with all rights in vacated streets and alleys.
Commonly known as 1045 W. Second Street
P.I.N. 99-16-428-014
SECTION TWO: That the Zoning Map of the City of Galesburg be, and the same
hereby is, changed in accordance with the provisions hereof.
SECTION THREE: That all ordinances, or part of ordinances, in conflict herewith are,
to the extent of such conflict, hereby repealed.
SECTION FOUR: That this Ordinance shall be in full force and effect from and after its
passage, approval and publication in pamphlet form as provided by law.
Approved this ______day of ____________________, 2015, by roll call vote as follows:
Roll Call #:
Ayes: ________________________________________________________________________
_____________________________________________________________________________
Back to Agenda
Nays: ________________________________________________________________________
_____________________________________________________________________________
Absent: ______________________________________________________________________
_____________________________________________________________________________
_____________________________
ATTEST:
___________________________
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CITY OF GALESBURG
Community Development Department
/
Zoning Map Amendment
(R1B) Single Family & (M2) Heavy Industrial to (I) Institutional
Operating Under Council-Manager Government Since 1957
140
70
0
140
280
Feet
420
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W FIRST ST
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W FIRST ST
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General Location
32
À
R-1B
AVENUE B
M-2
À
S HENDERSON ST
AVENUE A
M-1
À
M-1
À
1045 West Second Street
Agriculture
(AG)
W
SECOND
ST
Neighborhood Commercial (B-1)
Commercial (B-2)
Central Business (B-3)
Comprehensive Planned Development (CPD)
Estate Residential (ER)
Institutional (I)
Light Indiustrial (M-1)
Heavy Industrial (M-2)
Office (O) I
Single Family (R-1A)
Single Family (R-1B)
Single Family (R-1C)
Two Family (R-2)
Multi-Family (R-3A)
Multi-Family (R-3B)
À
The information included in this map is intended to be advisory only and is NOT designed or intended to be used as
a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location
Imagery date: 2010
Division 305 created: January 23, 2015
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CITY OF GALESBURG
/
Future Land Use Map
Community Development Department
Operating Under Council-Manager Government Since 1957
140
70
0
140
280
Feet
420
"
)
)
£
¤ "
31
M
M
ON
OU
TH
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BL
1
150
§
¦
¨
74
"
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9
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¤
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34
W FIRST ST
£
¤
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§
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74
W FIRST ST
"
)
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"
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General Location
32
The information included in this map is intended to be advisory only and is NOT designed or intended to be used as
a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location
S HENDERSON ST
AVENUE B
AVENUE A
41
7
1045 West Second Street
Land Use
W SECOND Future
ST
Use
Agriculture
Business / Industrial Park
Commercial
Downtown / Mixed-Use
Estate Residential
Future Residential
High Density Residential
Institutional
Low Density Residential
Medium Density Residential
Office
Open Space
Park
Public
Imagery date: 2010
Division 305 created: January 23, 2015
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15-1009
COUNCIL LETTER
CITY OF GALESBURG
MARCH 2, 2015
AGENDA ITEM: Amendment to Section 113.036 of Chapter 113 of the Galesburg
Municipal Code amending liquor classifications, limitation on numbers and fees.
SUMMARY RECOMMENDATION: The Liquor Advisory Commission and the City
Clerk recommend approval for removing several liquor classifications, amending the
limitation on the number of each, and amending the Class K and Class L license
descriptions.
BACKGROUND: Over the last year, the Liquor Advisory Commission has been
reviewing the current liquor classifications with a goal to decrease the number and
remove any duplication. In doing so, the number of certain licenses in each classification
has been increased and some establishments will have an increase in their annual fee. If
approved, this would decrease the current number of classifications from sixteen to ten,
which in turn is less confusing for the public, establishments and the State of Illinois
Liquor Commission.
Other changes include the ability for a Class K License (wine shop) to have retail sales of
all types of alcoholic liquor, not just beer and wine. This ordinance also amends the
Class L License (Bunker Links Golf Course) to allow the license to be issued to the
person or entity rightfully occupying the premises and to serve all types of alcoholic
liquor.
BUDGET IMPACT: Increase of approximately $2,500 annually.
1. Ordinance
Prepared by: KRB
Page 1 of 1
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ORDINANCE NO. _________________
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG,
ILLINOIS, AS FOLLOWS:
SECTION 1 Section 113.036 of Chapter 113 of the Galesburg Municipal Code be, and the
same hereby is amended, so that as amended it shall read as follows:
§ 113.036 CLASSIFICATIONS.
The following classes of retail liquor dealer’s license are hereby established.
(A) Class A authorizes the retail sale of all types of alcoholic liquor for consumption either on
or off the premises.
(B) Class B authorizes the retail sale of all types of alcoholic liquor for consumption on the
premises only.
(B) (C) Class C authorizes the retail sale of all types of alcoholic liquor for consumption off
the premises only.
(D) Class CC authorizes the retail sale of beer and wine for consumption off the premises
only.
(C) (E) Class D authorizes the retail sale of all types of alcoholic liquor by a restaurant for
consumption on the premises only.
(F) Class E authorizes the retail sale of beer and wine by restaurants for consumption on the
premises only.
(D) (G) Class F authorizes a club to make retail sales of all types of alcoholic liquor for
consumption on the premises only.
(E) (H) Class G; special event license authorizes a nonprofit organization to make retail sales
of all types of alcoholic liquor during lawful hours for one day for consumption only on premises
owned or leased by the organization and occupied by it during a special event sponsored by the
organization.
(F) (I) Class H authorizes the retail sale of all types of alcoholic liquor for consumption on the
premises of any civic center authority or any private or public state-chartered college or
university.
Page 1 of 5
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(J) Class I authorizes a person to operate as a wine-maker, as defined by ILCS Ch. 235, Act 5,
§ 1-3.12. A wine-maker may manufacture wine on the licensed premises and sell the wine at
retail on that premises. No consumption of the wine shall be allowed on the premises except for
wine tasting for which no remuneration shall be received. Wine tastings shall be subject to the
hours set forth in § 113.065.
(K) Class J authorizes a state National Guard Armory to make retail sales of all types of
liquor, for consumption on the premises only, to members of the National Guard Unit and their
guests and not to the general public. A Class J license shall authorize retail sales of alcoholic
liquor, as set forth above, only between the hours of 4:30 p.m. and 12:00 midnight on Fridays,
Saturdays and Sundays.
(G) (L) Class K authorizes the retail sale of wine and beer all types of alcoholic liquor, by the
can or bottle, for consumption either on or off the premises, subject to the following conditions:
(1) A minimum of 10% of the retail floor space of the premises shall be devoted to the sale
of food and items other than wine and beer alcohol; and
(2) The premises shall have seating for a minimum of 15 persons.
(H) (M) Class L authorizes the retail sale of beer, wine and wine coolers only all types of
alcoholic liquor for consumption on the premises of the municipal golf course only. A Class L
license may only be issued to the person having the contractual right to operate the concessions
at the golf course. A Class L license shall allow the retail sale of alcoholic liquor only as herein
described: The Class L license shall only be in effect from March 1 through December 15 of
each year.
(I) (N) Class M authorizes the retail sale of wine and beer for consumption on the premises
only. A Class M license shall be subject to the following conditions:
(1) The retail sale of wine and beer authorized by the Class M license shall be allowed only
at private or civic functions on the premises, which are not open to the general public, and at
which the licensee provides food for consumption by those persons attending the function;
(2) The licensee shall file a notice with the City Clerk of the date, place and time when the
license is to be utilized at least ten days prior to that use. A Class M license shall be effective
only during that time. The notice shall be on a form provided by the office of the City Clerk, and
shall include a diagram of the premises at which the license will be used; and
(3) Beer and wine may be served only by employees of the licensee.
(J) (P) Class O authorizes the retail sale of all types of alcoholic liquor for consumption of the
premises of Lake Storey Pavilion. A class O license shall be subject to the following conditions.
Page 2 of 5
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(1) The retail sale of all types of alcohol shall be allowed only at private or civic functions
on the Lake Storey premises, which are not open to the general public and at which is provided
food for consumption by those persons attending the functions.
(2) The licensee must possess a current State of Illinois liquor license.
(3) Application shall be made with the liquor commissioner no less than one month prior to
the date when the Class O licenses shall be issued.
(4) Term. A class O license shall be issued for a period of eighteen hours from 7:00 a.m. to
1:00 a.m. of the following day.
(5) The fee for a class O license shall be $75 for each day which the license is issued and
shall be paid in full at the time the license is issued.
SECTION 2 Section 113.043 of Chapter 113 of the Galesburg Municipal Code be, and the
same hereby is amended, so that as amended it shall read as follows:
§ 113.043 LIMITATION ON NUMBER.
(A) Effective January 1, 2010, no more than 31 33 Class A licenses shall be issued.
(B) No more than three Class B. licenses shall be issued.
(B) (C) No more than 26 29 Class C licenses shall be issued.
(D) Effective January 1. 2010, no more than three Class CC licenses shall be issued.
(C) (E) There is no limit on the number of Class D licenses which may be issued.
(F)
There is no limit on the number of Class E licenses which may be issued.
(D) (G) No more than 5 Class F licenses shall be issued.
(E) (H) Except as set forth in § 113.039, there is no limit on the number of Class G licenses
which may be issued.
(I)
No more than one Class I license shall be issued.
(F) (J) No more than one Class K license shall be issued.
Page 3 of 5
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SECTION 3 Section 113.045 (A) (1) of Chapter 113 of the Galesburg Municipal Code be,
and the same hereby is amended, so that as amended it shall read as follows:
§ 113.045 FEES.
(A) The following annual fees for each of the liquor license classifications are hereby
established:
(1) To remain open during all of the hours authorized in § 113.065, including Sunday:
Class A:
$2,700
Class B:
$2,500
Class C:
$2,300
Class CC:
$2,100
Class D:
$2,100
Class E:
$2,000
Class F:
$2,100
Class H:
$1,400
$450 producing less than 5,000 gallons of wine
Class I:
$825 producing 5,001 to 10,000 gallons of wine
$1,650 producing over 10,000 gallons of wine
Class J:
$150
Class K:
$2,100
Class L:
$2,000
Class M:
$2,000
Class N:
$1,150
SECTION 4 All ordinances, or parts of ordinances, in conflict with this ordinance are, to
the extent of such conflict, hereby repealed.
SECTION 5 This ordinance shall be in full force and effect from and after May 1, 2015.
Approved this ____ day of
, 20____ , by a roll call vote as follows:
Page 4 of 5
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Roll Call #:
Ayes: _________________________________________________________________________
______________________________________________________________________________
Nays: _________________________________________________________________________
______________________________________________________________________________
Absent: _______________________________________________________________________
______________________________________________________________________________
______________________________
ATTEST:
____________________________
Page 5 of 5
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15-1010
CITY OF GALESBURG
COUNCIL LETTER
MARCH 16, 2015
AGENDA ITEM: Bunker Links Golf Course, Cart Rental Fees
SUMMARY RECOMMENDATION: The City Manager, Director of Parks and Recreation,
Park Superintendent and Golf Professional recommend approval of an ordinance establishing fees
for daily and season pass rental of golf carts.
BACKGROUND: This year the City has taken over the operations of Bunker Links Golf Course.
This is the first year the city has received the revenues from renting golf carts. Staff recommends
establishing the fees by ordinance. The recommended fees are the same as the early payment fees
charged by the previous golf pro / pro shop contractor.
The recommended fees are:
 $13.00 for eighteen-hole golf cart rental
 $7.00 for nine-hole golf cart rental
 $430.00 for an individual season pass
 $570.00 for an individual and an immediate family member season pass
Also included is a section similar to the daily golf fee, where the daily cart rental fee may be
reduced by up to 50% at the direction and discretion of the City Manager. This is used to reduce
the fees during times of slow play to encourage more golf during times when the course is less
busy.
BUDGET IMPACT: The estimated annual revenue to the Park and Recreation Fund from the
rental of golf carts is $126,800.
1. Ordinance
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: LJC
Page 1 of 1
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ORDINANCE NO. _________________
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG,
ILLINOIS, AS FOLLOWS:
SECTION ONE: Section 95.61 of Chapter 95 of the City of Galesburg Code of
Ordinances be, and the same hereby is amended, so that as amended it shall read as follows:
§95.61 PRIVATELY OWNED GOLF CARTS
Trail and outdoor storage fees for privately owned power golf carts shall be $280.00 for
electric-powered carts per season, and $230.00 for gas-powered carts per season.
SECTION TWO: Section 95 of the City of Galesburg Code of Ordinances be, and the
same hereby is amended by adding thereto the following section:
§95.61.5 CITY GOLF CART RENTAL FEES.
(A) The fee for an eighteen hole golf cart rental is $13.00.
(B) The fee for a nine hole golf cart rental is $7.00
(C) The rental fees in the subsections (A) and (B) above may be reduced up to 50% at
the direction of and in the discretion of the City Manager.
(D) The fee for a season pass golf cart rental fee is $430.00 for an individual, and $570.00
for an individual and one immediate family member. For purposes of this Section, the term
“immediate family” shall have the same meaning as set forth in Section 95.60(4), above.
SECTION THREE: All ordinances or parts of ordinances, in conflict with this
ordinance are, to the extent of such conflict, hereby repealed.
SECTION FOUR:
This ordinance shall be in full force and effect following its
passage, approval and publication as required by law.
Approved this ______day of ____________________, 2015, by roll call vote as follows:
Roll Call #:
Ayes:
______________________________________________________________________________
______________________________________________________________________________
Nays:
______________________________________________________________________________
Absent: _______________________________________________________________________
______________________________________________________________________________
Back to Agenda
ATTEST:
Back to Agenda
CITY OF GALESBURG
Administration
Operating Under Council· Manager Government Since 1957
Special Events Application
Organization's Information (Please Print Clearly)
Name:
Galesburg Youth Baseball
Street Address:
P.O Box 655
City: __
G_a_le_s_b_u_r..:.,ogl.....-_
Completed form
must be submitted
at least
30 days prior
to event date.
Website:
Contact Person's Information
Russell
Contact Person:
Idle
yFI~m~----~------------Tu=rt~~~-----------------
City: _~Ga;:;;.l=-e;:;.;s::;.;;b:;.:u=r~g'--_____
Street Address :
~(.
Phone:
Zip: _~6=1..:..;40=1=---_
_____ e.mail:
Approval letters will be sent to this e-mail address
Event Information
Event Name:
Cal Ripken 9 and 10 year old baseball tournament
Type of Event: Baseball J tournament
0800
Tear Down Time:
2200
Event Start Time: __0_9_00
Event End Time:
2100
Date of Event: July 16 to July 19
Estimated number of
stafflvolunteers/partidpants:
Food Served?
(!!'!!;:>
Setup Time:
10
No
Estimated number of attendees:
Name Of Food Vendors:
100
GYBL I8IR conceS$iogR
Street Address & City: ______________________________________
Will food be prepared on site?
c:s;:::>
No
City Property
Specific
1d _________________ Area
City Property Requested: __V_o_y_1_e_s_ _F_i_e__
Additional Property
Specific
Requested:
Area
Voyles Field
In order for approval, you must contact the appropriate City of Galesburg Division for the availability of
the City property you are requesting.
Park Plaza reservations
Galesburg Municipal Airport (Rental Fees)* Fees: None
Please call: 309/345·3608
Fees: $1 SO (4 hrs or less) or $250 (whole day) Please call: 309/345·3623 * Applications for the Airport MUST be received
120 days prior to an event. In addition to the
Special Events Application, a completed FAA 7460
must be submitted to the lOOT Division of
Aeronautics for their approval before use of the airport is granted.
Shelter/gazebo/softball field reservations
Fees: Shelters and gazebos· $25
Fees: Softball fields $50 per day, per field
Please call: 309/345·3683 Condnued on next pap
Page 2 of 3
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iCrTY OF (GALESBURG
Administration
Operating Under Council - Manager Government Since 1957
Special Permits
@
Bounce House
Yes
Tents
Yes'~
Call J.U.L.I.E. for utility locates at 800/892-0123
Fire Department - Tent permit
Fees: $30
Call: 309/345-3756
Fire
Yes
March, Marathon,
Yes
@
£)
Parade, etc.
Fire Department - Fire permit
Fees: Vary
Call: 309/345-3756
Pohce Department - Parade permit (COntact RiSk Management to see It Special Event
Application needs to be completed.)
Fees: None
Call: 309/345-3727
MusicNoice
Amplification:
Yes
No
Mise Equipment being used: •
-----------------------------------------------------------------------Date
Signature of Sponsoring Organlzadon's Official
Questions? Please contact:
Risk Manager
309/345-3629 Phone
309/345-5703 Fax
Submit completed applications at least 30 days prior to event to:
City of Galesburg
Attn: Risk Manager
Galesburg, IL 61401
For Office Use Only
This Application Has Been Received and Found That:
D
Fti
Proof of insurance is not required.
Proof of Insurance is required. City policy requires that the coverage be a Comprehensive General liability policy naming the City
of Galesburg as an additional insured. The policy Is to be primary and written with a minimum of $1,000,000 combined single
limit per occurrence for bodily injury, personal injury and property damage. Any deductibles or self-insurance retention must be
declared to and approved by the City. Should this policy be cancelled prior to the event date, the issuing insurer will notify the
~~ of cancellation.
~ - Z<;. -
~sk~:pr~
Date
City M!ooger's Approval
Agenda Date
3-
Z.9
-- I;~all
{~
Agnd
Ltr
I
lll-lt5
This form is available on the City's website at
www.ci.galesburg.i1.us
Revised: 05/2013
Page 3 of 3
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Administration
Organization's Infonnadon (Please Print Clearly)
Name:
Galesburg Business Association
Street Address:
2163 E Main St
City: Galesburg
galesburgbusinessassociation.com
Website:
Completed form
must be submitted
at least
30 days prior
to event date.
Contact Person's Infonnation
Contact Person: Bill Morris
~Fi~~t~------------------~L~as~t-----------------------
2163 E Main St.
Street Address:
Phone:
-
City: Galesburg
----------------
Zip: 61401
e-mail:
Approval letters will be sent to this e-mail address
Event Infonnation
Cafe-in-the-Park
Event Name:
Type of Event: Lunch and Music
Date of Event: May 27-Sept. 2 (Wednesdays)
Setup Time: 8 am
Event Start Time: 11 am
Estimated number of
staff/volunteers/participants: 6-10
Food Served? .....1&..
No
Tear Down Time: 1 pm
Event End Time: 1 pm
Estimated number of attendees: 400 avg
Name Of Food Vendors: various member restaurants with the GBA - can provide a schedule
Street Address & City: various member restaurants
Yes
No
City Property
Specific
Cit}' Property Requested:
Area
Additional Property------------------------------- Specific - - - - - - - - - - - - - -
PARK PLAZA
Requested:
Area
Park Plaza reservations
Galesburg Municipal Airport (Rental Fees)*
Fees: None
Please call: 309/345-3608
Fees: $150 (4 hrs or less) or $250 (whole day)
* Applications for the Airport MUST be received
Fees: Shelters and gazebos - $25
Aeronautics for their approval before use of the
airport is granted.
Continued on next p3ge
Page 2 of 3
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Administration
Operating Under Council- Manager Government Since 1957
Special Permits
Bounce House
Yes
Call J.U.L.I.E. for utility locates at 800/892·0123
Tents
Yes
Fees: $30
Call: 309/345-3756
Fire
Yes
March, Marathon,
Parade, etc.
Yes
Fire Department· Fire permit
Fees: Vary
Call: 309/345-3756
Pohce Department - Parade permit (COntact Risk Management to see If Special Event
Fees: None
CaU: 309/345-3727
MusiclVoice Amplification:
No Mise Equipment
being used: Amp head, speakers, mics, guitars, etc. CjLit~~-
•
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Signature of Sponsoring Organization's Official --------------------
Risk Manager
309/345-3629 Phone
309/345-5703 Fax
Feb. 25.2015
Date
City of Galesburg
Attn: Risk Manager
Galesburg, IL 61401
'This Application Has Been Received and Found That:
pr
~
f of insurance is not required.
roof of Insurance is required. City policy requires that the coverage be a Comprehensive General Liability policy naming the City
of Galesburg as an additional insured. The policy is to be primary and written with a minimum of $1,000,000 combined single
limit per occurrence for bodily injury, personal injury and property damage. Any deductibles or self-insurance retention must be
declared to and approved by the City. Should this policy be cancelled prior to the event date, the issuing insurer will notify the
.17 ,,0" Galesburg of cancellation.
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Risk Mana
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Agenda Date
Revised: 0512013
Page 3 of 3
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to event date.
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Name:
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Street Address :
Website:
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Street Address:
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Approval letters will be lent to this e-mail address
Event Information
Event Name:
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Type of Event: _ _ _ _ _....;:b~...:.K
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Date of Event:
Setup Time:
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Food Sm<d?
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30
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Tear Down Time: 1~tV'
Event End Time: I
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Estimated number of attendees: I~ ~ Name Of Food Vendors: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
Street Add~ City:
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Yes
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City Property
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Specific
Requested: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Area _ _ _ _ _ _ _ _ _ _ _ __
City Property Requested:
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In order for approval,
YOll
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must contact the appropriate City of Galesburg Division for the availability of
the City property you are requesting.
Parle Plaza reservations
Fees: None
Fees: Shelters and gazebos - $25
Please cali: 309/345-3683
Galesburg Municipal Airport (Rental Fees) *
Fees: $150 (4 hrs or less) or $250 (whole day)
Please cali: 309/345-3623
* Applications for the Airport MUST be received
Aeronautics for their approval before use of the
airport is granted.
Continued on next page
Page 2 of 3
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I
'11\
(.~
Administration
Operating Under Council· Manager Government Since 1957
Special Penn its
Bounce House
Yes
Tents Yes
c9
Fees: $30
Call: 309/345-3756
Fire Fire Department· Fire permit
Fees: Vary
Call: 309/345-3756
March, Marathon,
Parade, etc.
Amplification:
o e partment - arade permit (COntact Risk Management to see If Special Event
Fees: None
Call: 309/345-3727
Yes
Yes
f0
o-L/-/S
Date
City of Galesburg
Attn: Risk Manager
Galesburg, IL 61401
Risk Manager
3091345-3629 Phone
309/345-5703 Fax
For Office Use Only lion Has Been Received and Found That: Proof of Insurance Is required. . policy requires that the coverage be a Comprehensive General Uabllity policy naming the City
insured. The policy is to be primary and written with a minimum of $ 1,000,000 combined single
limit per occurrence for bodily Injury, personal InJury and property damage. Any deductlbles or self-insurance retention must be
declared to and approved by the City. Should this policy be cancelled prior to the event date, the Issuing Insurer will notify the
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Aund
email
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Agenda Date
www.ci.galesburg.il.us
Revised: 0512013
Page 3 of 3
Back to Agenda
Administration
Operating Under Council" Manager Government Since 1957
ty
MaY CAkLYl
tlfg hi 10 ~(Fv
P.O. Bo)! 14(Q2. G-alesb~ Qty:IL. l()/l/Ol
W WIN. KnOt cpu,n ty n'jht+o Jere. org
Name:
Street Address:
Website:
Completed form
must be submitted
at least
30 days prior
L!~ event date.
Contact person:~Lo::::./~[5CV~~____---Jflj~1-r;L.r~iJJ--_ _ _ _ __
ldft
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City:
Street Address :
Phone:
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Zip:
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e-mail:
Event Information
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Event Name:
Type of Even.
Date of Event:
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Event Stan Time:
EstImated number of
staff/volunteerslpardclpants: ~
Food Served?
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Street Address & City:
City Property
City Property Requested:
Event End TIme:
Estimated number of attendees:
Name Of Food Vendors:
No
9:00 0J1L..-
Tea, Down TIme,
Yes
e
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Addidon~e~::;7:fftbJ;j 11}L
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In order for approval, you must contJct the Jppropri.1te City of GalE'sburg Div'iion for the av,lil.lbility of thE:: City property YOLI arE' requesting. Park Plaza reservations
Galesburg Municipal Airport (Rental Fees)· Fees: None
Fees: $150 (4 hrs or less) or $250 (whole day) Please call: 309/345·3623 * Applications for the Alrpon MUST be received
120 days prior to an event. In addldon to the
must be submitted to the lOOT Division of Aeronautics for their approval before use of the alrpon Is granted. Shelter/gazebo/softball field reservations
Fees: Shelters and gazebos· $25 Fees: Softball fields $50 per day, per field Please call: 309/345·3683
/
...., I_
_
t1 tDtj.2WT. .jI' t.e/surl LtI.J'L(
S:~c alitJ4 U (SUfi Laf7.LJ
Page 2 of 3
Back to Agenda
.
,,
'i
Administration
Operating Under Council- Manager Government Since 1957
..
..
-.-
~- -"-~---.-~-----.------------------- -------~ ..
Special Permits
Bounce House
Call J.U.L.I.E. for utility locates at 800/892·0123
Tents Call J.U.L.I.E. for utility locates at 800/892-0123
Fees: $30
Call: 309/345-3756
fire
Marchi Marathon,
Parade, etc.
Yes f)
(e)
No
Fire Department· Fire permit
Fees: Vary
Call: 309/345·3756
POlice Department· Parade permit (COntact RISk Management to see If Special Event
Appllatlon needs to be completed.)
Fees: None L
tJ "
I~
Call: 309/345-3727 .jLLbm,.f:ij-ct' () (\, ':J ~ "1""
Amplificadon:
':fYJ~y,
2015
Date
Quesdons? Please contact:
Risk Manager
309/345-3629 Phone
309/345-5703 Fax
City of Galesburg
Attn: Risk Manager
Galesburg, IL 6140 1
This Application Has Been Received and Found That:
~ }foof of Insurance Is not required.
~ ~r of Insurance Is required. Oty policy requires that the coverage be a Comprehensive General Uability policy naming the City
of Galesburg as an additional Insured. The policy Is to be primary and written with a minimum of $1,000,000 combined single
limit per occurrence for bodily InJury, personal InJury and property damage. Any deducdbles or self·lnsurance retention must be
declared to and approved by the City. Should this policy be cancelled prior to the event date, the Issuing Insurer will nodl'y the
f Galesburg of cancelladon.
RIsk:
~
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CIty Ma ager's Approval (p
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Loc,
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~ema=II_ _ _...........:ltr Date ____
3"IU- J5
Agenda Date
www.ci.O"alesburp".il.us
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Revised: 05/20 I J
Page 3 of 3
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Back to Agenda
15-4026
CITY OF GALESBURG
COUNCIL LETTER
MARCH 16, 2015
AGENDA ITEM: Bunker Link Golf Course Policies and Rules of Etiquette
SUMMARY RECOMMENDATION: The City Manager, Director of Parks and Recreation,
Park Superintendent and Golf Professional recommend approval of the Golf Course Policies and
Rules of Etiquette including the clarification that individuals who are not owners or immediate
family members of the owner of a private cart must pay the standard cart fee to ride on a private
cart.
BACKGROUND: This year the City has taken over the operations of Bunker Links Golf Course.
In January, the City hired a Golf Professional to oversee the operations of the Pro Shop. The City
Golf Commission does not meet during the winter months when the course is closed for the season,
however some members of the golf commission have meet with the Golf Professional, the Park
Superintendent and the Director of Parks and Recreation. The policies and rules of etiquette for
Bunker Links have been reviewed. It is recommended that a clarification be made in the policies
regarding guests and friends of private cart owners riding on private carts. The only recommended
change to the Bunker Links Golf Course Policies is to the General Rules and Etiquette, paragraph
number 8 subparagraph b.
The City and former golf professional have followed standard national golf course policies, which
require each rider on a cart to pay the standard fee for riding on a golf cart. Since 1982, dual
ownership of private carts has been prohibited. Allowing an individual to ride on a private cart
without paying for a trail fee / storage fee, or paying a season pass cart fee, or a daily pass cart fee
or any other fee is contrary to standard golf operations.
The policy is meant to be fair to all golfers, those that pay a trail / storage fee along with those that
pay for a season cart pass. For someone who pays a season cart pass, they cannot let anyone ride
along with them without paying a fee. So no player should be able to come out to the golf course
and expect to ride for free when all other players are paying to ride. It is not fair that some players
get to ride for free or for a private cart owner to charge someone to ride on their private cart.
Immediate family members can still ride on private carts at no cost. This policy change does not
cost a private cart owner more out of pocket expense; only the other players on the course who
may have ridden for free in the past will now have to pay. Private cart owners would not be forced
to allow someone else to ride in their private cart.
The staff are doing their best to improve Bunker Links and believe a few small changes will help
the course to turn the corner. Over the last few years, Bunker has lost between $30,000 and
$250,000 annually; it will require several years of growth before the course breaks even. If some
change is not made and revenues continue to decline, we will be forced to reduce maintenance on
the course which will cause a decline in quality and ultimately the course may need to close.
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: LJC
Page 1 of 2
Back to Agenda
The trail / storage fee at Bunker Links is $230.00 for gas carts and $280.00 for electric carts. This
fee is low in comparison to other courses in the area that allow private carts. Most golf courses do
not allow private golf carts to be used.
BUDGET IMPACT: The City will lose an unknown amount of revenue, potentially tens of
thousands of dollars, if individuals are allowed ride on golf carts without paying a fee.
1. Bunker Links Golf Course Policies and Rule of Etiquette
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: LJC
Page 2 of 2
Back to Agenda
BUNKER LINKS GOLF COURSE POLICIES AND RULES OF ETIQUETTE
GENERAL RULES AND ETIQUETTE:
1. All golfers must register in the Pro Shop and pay necessary fees before starting play.
2. Depending upon ground conditions, golf course is open daily March 1st through
December 15th from 6:00 am until sundown.
3. The Pro Shop will be open during the golf season at all times the course has playable
conditions.
4. All play to commence from the 1st tee unless permission is granted by the Golf
Professional or Pro Shop Staff. When the starter is on duty, all golfers must register with
the starter before commencing play.
5. Any group stopping longer than (5) five minutes shall forfeit their turn on the 10th tee and
must check with the starter or the Pro Shop before resuming play.
6. No non-players under the age of 10 and other non-players are allowed on golf course
without Pro Shop authorization.
7. Shirts and proper shoes must be worn at all times. No bathing suits will be allowed.
Shoes must have soft soles. Effective April 1, 1999 all golf shoes MUST be equipped
with soft spikes, NO metal spikes will be permitted. Baseball cleats or hard soled shoes
are not permitted at any time.
8. Motorized cart rules:
a. No individual is allowed to use private motorized carts other than the owner and
immediate family. (“Immediate family” is spouse or minor/dependent children)
After April 1, 1982 dual ownership will not be allowed.
b. Individuals who are not owners or immediate family members of the owner of a
private cart must pay the standard cart fee if they choose to ride on a private cart.
c. Carts must be kept outside of marked areas (minimum 35 feet) and in the rough.
d. Golfers using carts may cross fairways at ball and only at right angles to fairways.
e. Persons operating golf carts must be of legal driving age. A valid drivers license
may have to be shown, if age is in question.
f. Please park carts in an orderly fashion
g. Cart users MUST double up:
i. 1 or 2 players – 1 cart
ii. 3 or 4 players – 2 carts
iii. 5 players
- 3 carts
iv. We realize that this will force players to decide which cart to use when
they have all paid to keep a cart at Bunker Links. By restricting the
number of carts travelling on the golf course, we will reduce the wear and
tear and improve the condition of the golf course.
Back to Agenda
h. All golf carts will be subject to inspection annually. Cart owners will be notified
of all deficiencies and required to repair all deficiencies before being allowed to
use the golf cart on Bunker Links Golf Course.
i. All damages (physical or personal) caused by golf cart operation will be the sole
responsibility of the cart operator.
9. Suggested tee block usage:
a. Red – Women
b. Gold – Senior men
c. White and Blue – Men
d. As we want everyone to enjoy the game, we realize that skill and ability may be
waning. Golfers may choose to tee from a different color than what has been
suggested, to enhance their enjoyment of the game.
10. Golf ball hunting on the golf course property is prohibited. Stripped balls used on the
driving range are the property of the Pro Shop and are not to be used on the golf course.
Removal of the range balls is theft and will be dealt with.
11. No on course practicing. Practicing is restricted to the driving range and the practice
putting green.
12. Abusive conduct or conduct that endangers others will result is suspension of playing
privileges.
13. Players must play at a reasonable pace of play consistent with traffic level of play. On a
busy day, (2) hours per 9 holes is considered reasonable pace of play. We realize that
players in carts may be able to play faster that players walking, but they are entitled to
their place on the course. Slower players must allow faster players to play through.
14. The Golf Professional, Pro Shop staff, and golf course personnel have the authority to
interpret and enforce these rules.
15. Any person violating these rules will have their playing privileges suspended.
SEASON TICKET POLICIES
1. Regular Season Tickets are for all persons under the age of 65 at the time of purchase.
2. Senior Season Tickets are for all persons over the age of 65 at the time of purchase.
3. Associate Season Tickets are for the first additional immediate family member (spouse or
dependent child) of the above listed season ticket holder.
4. Family Season Tickets are for all additional immediate family members under the age of
19 years after first Two (2) tickets have been purchased.
5. Junior Season Tickets are for persons who are under the age of 19 years old on March 1st.
REFUND POLICY
1. Refunds (less 10% of purchase price) for season tickets may be granted to an individual
who has not played or used the season ticket.
Back to Agenda
CART SPACE AND LOCKER RENTAL POLICIES
1. Season ticket holders must pay for season ticket, locker, and/or cart space prior to April
15th in order to retain the same locker or cart space. Prior renters who wish to retain the
same locker or cart space, but who have not paid by April 15th, will be moved to the end
of the waiting list.
2. Season ticket holders will have priority to rent lockers or cart spaces. Non – season ticket
holders may rent lockers or cart spaces if no season ticket holder wanting to rent is left on
the waiting list.
3. Anyone on the waiting list who declines his opportunity to accept a locker or cart space
when their name is called, will be removed from the list.
4. Season tickets must be paid at the time of renting locker or cart space.
5. Lockers or cart space cannot be held after April 15th without prior notification to the Pro
Shop personnel.
6. In the event of a limiting illness or injury, a one (1) year exception may be granted where
the person may pay for a locker or cart space only without being a season ticket holder.
This option is only available to those persons who have rented in previous years.
TEE RESERVATION POLICIES
1. Tee reservations, other than seasonal reserved times, can only be made one week in
advance, telephone reservations will be accepted. Minimum of four (4) players required
to reserve tee times. Golfers who fail to appear twice during the season and who DO
NOT cancel their reservation with reasonable notice will forfeit the privilege of making
tee reservations.
2. Tee reservations are taken for Saturday, Sunday and Holidays between 6:00 am and 2:00
pm from April 1st through Labor Day.
3. As of November1, 1992 season tee times will not be accepted and all existing season tee
times will be honored. Once a season tee time is abandoned (unpaid by April 1st) it
cannot be reestablished. All other play except special events will be on a first come first
serve basis.
TOURNAMENT POLICIES
1. No event requiring closing of the course or the first tee will be scheduled for consecutive
days or consecutive weekends, or on Holidays. The only exception would be the All-City
Tournament.
2. Tournaments will be conducted in accordance with USGA Rules and Guidelines.
3. Outings or tournaments using “shotgun starts” must have a minimum of 90 players
guaranteed for 18 holes and 45 for 9 holes. All fees must be paid prior to the start of the
event.
Back to Agenda
4. Any event which requires the closing of any or the entire course must allow entry of the
general public unless an exception is granted by the City Council.
5. No new tournaments with Green Fees waived will be allowed.
6. School golf teams must be accompanied and supervised by the school golf coach while at
the golf course. Playing times and practice times must be approved by the Golf
Professional or Pro Shop Staff.
COURSE CLOSINGS DUE TO WEATHER
1. The Greenkeeper and Park Superintendent have the authority to close the golf course or
restrict play due to weather conditions or any other factors which may damage the course
or hamper the grounds crew from performing necessary maintenance. In the absence of
the Greenkeeper or the Park Superintendent, the Golf Professional or Pro shop Staff have
the authority to close or restrict play on the golf course.
2. In the event of lightning in the area, a siren will be sounded to alert players to come in off
the course or seek shelter. No players are allowed to start play during lightning
conditions.
STARTING PLAY AFTER A RAIN DELAY OR SHOTGUN START
1. Players will receive priority on the tee on the basis of their scheduled tee time. All others
are first come first served. All efforts will be made to start players on any open holes.
RAIN CHECK OR REFUND POLICY
1. There will be no refunds, but a rain check may be issued depending on how many holes
have been played.
PAIRING OF SINGLES AND TWOSOMES
1. The starter will have the responsibility of pairing up any “singles” or “twosomes” on the
first or the tenth tees. Groups of four or five players will have the priority on the course.
BALL MARKS, DIVOTS, AND CART TOO CLOSE TO GREENS
1. All Pro Shop and golf course personnel will be responsible for advising players of any
infractions of the above listed items. Violations of the rules will result in a warning by the
starter or Pro Shop personnel. Failure to abide by the rules or a repeat warning will result
in a suspension of playing privileges.
Updated March 17, 2015
Back to Agenda
15-4027
COUNCIL LETTER
CITY OF GALESBURG
MARCH 16, 2015
AGENDA ITEM: Approve redevelopers agreement with Larson Family Real Estate LLLP for
proposed Slumberland Furniture Store.
SUMMARY RECOMMENDATION: The City Manager and Director of Community
Development recommend approval of the redevelopers agreement with Larson Family Real
Estate LLLP which provides a sales tax rebate for the redevelopment of properties at 1210, 1270
and 1280 North Henderson Street, including the development of a new Slumberland Furniture
Store.
BACKGROUND: Larson Family Real Estate has proposed purchasing the properties at 1210
(currently used and occupied by Dollar General), 1270 (former Econo Foods Store), 1280
(currently leased and occupied by Big Lots) and 1282 (currently leased and occupied by Illinois
Title Loans of America) North Henderson Street. In addition, the developer proposes to
rehabilitate the facilities, including the installation of a new front façade for the properties at
1210, 1270 and 1280 North Henderson Street. As a result of this project, Slumberland Furniture
has committed to locate in approximately 27,000 to 30,000 square feet of the former Econo
Foods store (approximately 44,687 square feet). In addition Larson Family Real Estate would
commit to market the remaining square footage of the former Econo Foods Store for additional
retail development.
In order to make this work financially, Larson Family Real Estate has requested the City provide
a rebate of yearly sales tax generated from retailers locating in the former Econo Foods Store, at
a rate of 1% of the retail sales (the City currently charges 2% so this is one-half of the City’s
sales tax rate). The sales tax rebate would terminate upon the closing of the Slumberland Store,
the sale of the property, the date that the rebate totals twenty-five percent of the final costs or
fifteen years from the date the Slumberland Store opens, whichever occurs first.
Attached for the City Council’s consideration is a redevelopers agreement which outlines the
specifics for the sales tax rebate for the proposed project. Information provided by Larson
Family Real Estate, from an ESRI Retail Marketplace profile, indicates an over $4,000,000 retail
gap for furniture and home furnishings (i.e. there is a potential $4,000,000 in additional sales of
furniture and home furnishings in Galesburg that are currently being purchased outside the City –
(i.e. retail leakage)). The proposed Slumberland Furniture would help to alleviate some of this
leakage allowing additional sales tax to be generated for the City.
BUDGET IMPACT: If the redevelopers agreement is approved, the City will reimburse Larson
Family Real Estate on a quarterly basis 1% of the sales generated from the property located at
1270 North Henderson Street.
1. Redevelopers Agreement
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: MJF
Page 1 of 1
Back to Agenda
CITY OF GALESBURG
REDEVELOPMENT AGREEMENT
WITH LARSON FAMILY REAL ESTATE LLLP
FOR SLUMBERLAND STORE
(Insert Legal Description)
Submitted by:
Kelli R. Bennewitz, CMC
City Clerk
City of Galesburg
Return to:
Kelli R. Bennewitz, CMC
City Clerk
City of Galesburg
P.O Box 1387
Galesburg, Il 61401
Page 1 of 26
Back to Agenda
THIS CITY OF GALESBURG/LARSON FAMILY REAL ESTATE LLLP
(SLUMBERLAND, INC.) REDEVELOPMENT AGREEMENT (the “Agreement”) is entered
into as of the ____ day of ______, 2015, by and between the City of Galesburg, Illinois, a home
rule municipal corporation, (hereinafter referred to as the “City”) and LARSON FAMILY REAL
ESTATE LLLP, a Minnesota limited liability limited partnership (hereinafter referred to as the
“Redeveloper”).
RECITALS
WHEREAS, the City is a home rule unit of government, pursuant to Section 6 of Article VII of
the Constitution of the State of Illinois, and as such has the authority to promote the health, safety
and welfare, including to prevent the spread of blight and deterioration and inadequate facilities
by promoting the development of and private investment in industry, business and housing and
enhancing the marketability of premises and is authorized and empowered to enter into economic
incentive agreements pertaining to its government and affairs, including the economic
development of the City and the expansion of its tax base thereby reducing unemployment; and
WHEREAS, there exists certain property more fully described on Exhibit 1 attached hereto
and by reference made a part hereof that is currently developed but has remained significantly
unoccupied and/or underutilized for a period in excess of one (1) year; and
WHEREAS, the Redeveloper wishes to purchase the Redevelopment Area and to
substantially redevelop and improve the Project Site more fully described on Exhibit 1 attached
hereto and by reference made a part hereof; thereby contributing to the economic development of
the City, increasing the tax base, reducing unemployment and creating or retaining job
opportunities within the City; the City is willing to enter into an economic incentive agreement
with the Redeveloper to assure that said redevelopment and improvements occur; and
WHEREAS, the improvement of the Project Site shall include the development of a
Slumberland, Inc. furniture store (hereinafter referred to as Slumberland);
WHEREAS, the Redeveloper has requested that incentives related to the Project be
provided by the City from the resulting municipal sales tax revenues derived solely from the
currently vacant former Econo-Foods Store located in the Project within the Redevelopment Area,
which incentives are set forth in Section IV; and
WHEREAS, the City has the authority to pay and/or reimburse the Redeveloper for
Eligible Redevelopment Project Costs; and
WHEREAS, without the assistance of the City as set forth in this Agreement, the
Redeveloper would not undertake the Project and the Project would not be possible; and
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WHEREAS, the construction cost of the Project (including land acquisition and soft costs)
is estimated to be three million six hundred fifty-eight thousand two hundred sixteen dollars
($3,658,216) as more fully shown on Exhibit III attached hereto and made a part hereof; and
WHEREAS, the Redeveloper meets high standards of creditworthiness and financial
strength as demonstrated by specific evidence of equity financing for not less than twenty percent
(20%) of the total project costs; and
WHEREAS, the City has determined that the Project requires the incentives requested as
set forth in Section IV and that the Project will promote the health, safety and welfare of the City
and its citizens, strengthen the commercial sector of the City by attracting private investment to
prevent blight and deterioration, enhance the tax base of the City and provide employment and
generally enhance the economy of the City; and is made and entered into the best interest of the
City.
NOW THEREFORE, in consideration of the promises and mutual covenants and
obligations of the parties contained herein, and other good and valuable consideration, the receipt
and sufficiency whereof are hereby acknowledged, the parties hereto, intending to be legally
bound, hereby covenant and agree as follows:
SECTION I: DEFINITIONS
The following definitions shall be utilized in this Agreement.
A. “Applicable Law” means all laws, statutes, acts, ordinances, rules, regulations, permits,
licenses, authorizations, directives, orders and requirements of all Governmental
Authorities, that now or hereafter during the term of this Agreement may be applicable to
the City, the Redeveloper, and/or the Project, and the construction, maintenance, use and
operation thereof, including those relating to employees, zoning, building, health, safety,
hazardous materials, and accessibility of public facilities.
B. “Construction Plans” means plans prepared by an architect licensed with the State of
Illinois that specifies all renovation work that will be completed as part of the “Project”.
C. “Eligible Redevelopment Project Costs” are those project costs associated with the
exterior renovation work (i.e. exterior remodeling costs as shown on the Estimated Project
Costs in Exhibit III).
D. “Exterior Facade” means the architectural character, general composition and general
arrangements of the exterior of the Project, and the adjacent plazas and pedestrian areas,
including the kind, color and texture of the building material and the type and character of
all windows, doors, light fixtures, signs and appurtenant elements, visible from public
streets and thoroughfares.
E. “Project and Project Site” mean the redevelopment of properties located at 1210, 1270
and 1280 North Henderson Street as described in Exhibit I of this Agreement.
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F. “Property” means the vacant building located at 1270 North Henderson Street which
housed the former Econo-Foods Store.
G. “Public Investment” means the rebate of Sales Tax Increment actually received by the
City in the manner provided in Section IV of this Agreement.
H. “Redevelopment Area” means that the properties at 1210, 1270, 1280 and 1282 North
Henderson Street that will be purchased by the Redeveloper as more fully described on
Exhibit 1 attached hereto and made a part hereof.
I. “Sales Tax” means all sales taxes collected by the State of Illinois and distributed to the
City (excluding any sales tax imposed for the benefit of the State of Illinois) and
attributable to the Property pursuant to the Home Rule Municipal Retailers’ Occupation
Tax Act, 65 ILCS ⅝-11-5 and Chapter 51.1 and Chapter 51.2 of the City Code of the City
of Galesburg and the municipal portion of the Retailers Occupation Tax Act, 35 ILCS 120
et. seq. and the Service Occupation Tax Act, 35 ILCS 115/1 et. seq.
J. “Sales Tax Increment” means for a calendar year an amount equal to the municipal and
home rule sales tax received by the City from the now vacant Econo-Foods Store formerly
located in the building at 1270 North Henderson Street.
K. “Site Plan” means the final plan for the Project or any phase thereof which sets forth the
limits of the work to be done, the building locations, ingress and egress, loading areas,
parking, landscaping (if any), signage and adjoining streets including one or more
elevations or sketches showing the exterior features and designs of all the buildings or
structures.
L. “Substantial Completion or Substantially Complete” means complete construction of
the shell and core, with finished interiors of common areas and the Slumberland portion of
the Project to the point of qualification for the issuance of certificates of occupancy
pursuant to codes of the City, except for minor and ancillary alterations or additional work.
SECTION II: DEVELOPMENT OF THE PROJECT
A. Development of the Project. The Redeveloper will utilize all commercially reasonable
efforts to develop the Project in a manner that is compatible with this Agreement and
Applicable Law.
B. Progress Reports. During the development process, the Redeveloper shall submit monthly
reports to the City commencing on the first day of May, 2015, and on the first day of each
month thereafter until Substantial Completion of the Project. Said report will provide the
City with information concerning costs of the Project, leasing and sales activities, design
of the Project, financing efforts and other matters relevant to the development and
construction of the Project.
C. Site Plan. No later than the submission of the Construction Plans, the Redeveloper shall
submit to the City a Site Plan for the Project. The City shall review the Site Plan for the
purpose of determining compliance with the City Codes, this Agreement and Applicable
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D.
E.
F.
G.
H.
I.
Law. The City must approve the Site Plan, once it is determined to be in compliance, before
work on the Project can begin.
Changes in Plans. Any substantial deviation from the approved Site Plan will require City
approval.
Construction Plans. The Redeveloper shall submit to the City prior to the commencement
of construction the Construction Plans for the Project. The City shall review said plans for
compliance with the City codes, this Agreement and Applicable Law, including but not
limited to the life safety and zoning regulations. The City must approve the Construction
Plans, once they are determined to be in compliance, before work on the Project can begin.
Amended Construction Plans. Prior to completion of the Project, if the Redeveloper
desires to make any substantial change in the Construction Plans which significantly affects
the appearance, function, or structural integrity of the Project, the Redeveloper shall submit
the proposed change to the City for its approval. If the Construction Plans, as modified by
the proposed change, conform to the requirements of the City code, this Agreement and
Applicable Law and do not create a fundamental change in the nature, size or aesthetics of
the Project, the City shall approve the proposed change and notify the Redeveloper in
writing of its approval. If the City disapproves of such change, it shall notify the
Redeveloper in writing with specificity as to the reasons for the disapproval, in which event
the Redeveloper may submit a revised change within a reasonable time thereafter. This
process shall repeat until the revised plans are approved by the City or the change is
abandoned by the Redeveloper.
Commencement and Completion Requirements.
1. Commencement. The Redeveloper shall commence construction of the Project by
September 1, 2015.
2. Completion. The Redeveloper shall Substantially Complete construction of the Project
by March 1, 2016.
3. Slumberland open for business. Slumberland shall be open for business within four
weeks after Substantial. If Slumberland is not open for business by such date, this
Agreement becomes null and void; unless the Galesburg City Council approves an
amendment to this Agreement that gives additional time before Slumberland is required to
be open for business.
Certificate of Completion. Promptly after Substantial Completion of construction of the
Project and upon request of the Redeveloper, the City will execute and deliver to the
Redeveloper a certificate of completion. Said instrument of certification by the City shall
be (and it shall be so provided in the certification itself) a conclusive determination of
satisfaction with respect to the obligations of the Redeveloper and its successors and
assigns that the construction of the Project has been Substantially Complete in accordance
with the provisions of this Agreement.
Form of Certification. If the City refuses or fails to provide any certification in accordance
with the provisions of this Agreement, the City shall, within fifteen (15) days after written
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request by the Redeveloper, provide the Redeveloper with a written statement indicating
in adequate detail in which respects the Redeveloper has failed to Substantially Complete
construction of the Project in accordance with the provisions of this Agreement, or is
otherwise in default, and what measures or steps will be necessary, in the opinion of the
City, for the Redeveloper to take or perform in order to obtain such certification. Said
certification as provided herein shall not be unreasonably withheld by the City; and the
Project shall be deemed approved if the City fails to conform to the provisions of Section
II.H. and this Section II.I.
J. Quality of Construction and Conformance to Federal, State and Local Requirements.
All work with respect to the Project shall conform to Applicable Law including, but not
limited to, design standards and environmental, building and life safety codes. The
Redeveloper shall cause the construction of the Project to be commenced and to be
prosecuted with due diligence and in good faith in accordance with the terms of this
Agreement, and without delay and shall cause the Project to be constructed in a good and
workmanlike manner in accordance with the Construction Plans and the Site Plan. If the
Project is constructed in compliance with the Construction Plans as approved pursuant to
Section II.E. above, it will be deemed to be in conformance with the construction code of
the City.
K. Utilities. All arrangements for utilities must be made by the Redeveloper with the
applicable utility company. The City makes no representations whatsoever with respect to
the adequacy or availability of utilities with respect to the Project or Project Site. However,
the City, if requested by the Redeveloper, shall make reasonable efforts to assist in
obtaining utility rights, approvals and permits.
L. Insurance.
1. Liability Insurance Prior to Completion. Prior to commencement of construction of
the Project, the Redeveloper shall procure and deliver to the City, at the Redeveloper’s cost
and expense, and shall maintain in full force and effect until each and every obligation of
Redeveloper contained herein has been fully paid, or performed, a policy or policies of
comprehensive liability insurance and during any period of construction, contractor’s
liability insurance, structural work act insurance and workmen’s compensation insurance,
with liability coverage under the comprehensive liability insurance to be not less than one
million dollars ($1,000,000) each occurrence and five million dollars ($5,000,000) total,
all such policies to be in such form and issued by such companies as shall be reasonably
acceptable to the City to protect City and Redeveloper against any liability incidental to
the use of or resulting from any accident occurring in or about the Project or the
improvements or the construction and improvement thereof. Each such policy shall name
the City as an additional insured and shall contain an affirmative statement by the issuer
that it will give written notice to the City at least thirty (30) days prior to any cancellation
or amendment of its policy.
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2. Builder’s Risk Prior to Completion. During the construction of the Project thereof as
certified by the City, the Redeveloper shall keep in force at all times builder’s completed
value risk insurance, in non-reporting form, against all risks of physical loss, including
collapse, covering the total value of work performed and equipment, supplies and materials
furnished for the Project. Such insurance policies shall be issued by companies reasonably
satisfactory to the City, and shall name the City as an additional insured. All such policies
shall contain a provision that the same will not be cancelled or notified without a thirty (30)
day written notice to the City.
M. Lien Waivers. All contracts for construction of the Project shall provide that all contractors
and subcontractors shall furnish contractor’s affidavits in the form provided by state statute
and that waiver of liens be required for all payments made.
N. Rights of Inspection. During construction of the Project, the City or its designee shall have
the right at any time, and from time to time, to enter upon the Project for the purposes of
inspection. Inspection by the City of the Project shall not be construed as a representation
by the City that there has been compliance with the Construction Plans or any building or
life safety codes adopted by the City; or that the Project will be or is free of faulty materials
or workmanship, or a waiver of any right the City or any other party may have against the
Redeveloper or any other party for noncompliance with the Construction Plans, Site Plan,
building or life safety codes or any other ordinances of the City or the terms of this
Agreement.
SECTION III: CITY OBLIGATIONS
A. Public Investment. The City shall provide the Public Investment pursuant to Section IV
below.
B. Zoning. It is contemplated by the City and the Redeveloper that the Project shall have a
zoning classification which will permit the use of the Project as intended by this
Agreement.
SECTION IV: PUBLIC INVESTMENT
A. Public Investment. The City will provide a rebate of local sales tax as a reimbursement
for certain Project costs in accordance with the following:
1. Rebate of Retailer’s Occupation Tax. Slumberland and another retailer located in
the Property will collect all State Retailer’s Occupation Taxes levied by the State
of Illinois on retail sales (the “Sales Taxes”) and will remit the Sales Taxes to the
State of Illinois according to Applicable Law.
2. As an inducement to the Redeveloper to develop the Project and continue
operations on the Project and Project Site, the City hereby agrees to rebate a portion
of the Sales Taxes generated by sales in the Property and paid to the City (the
“Rebate”). The City shall rebate to the Redeveloper fifty percent (50%) of the
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City’s share of the State Retailer’s Occupation Tax collected by the State of Illinois
on the retail sales generated by businesses located in the Property and paid to the
City. Said Rebate payments shall be payable to the Redeveloper in quarterly
installments. The current amount of State Retailer’s Occupation Tax that is paid to
the City is 2.0%, so the annual taxable retail sales to the current rebate amount
would be 1.0% of the annual taxable retail sales generated by the businesses located
in the Property. The Rebate shall be contingent upon the actual receipt by the City
of the State Retailer Occupation Tax from the Illinois Department of Revenue and
upon timely and voluntary submission by Slumberland and any other retail business
located in the Property to the City of the documentation required to calculate and
determine the amount of the Rebate to be paid to the Redeveloper.
3. The first quarterly installment payment required by the preceding paragraph shall
be paid no later than 60 days after the City’s receipt of the first three months of
Sales Taxes paid to the State of Illinois generated from the Property and the retailers
required documentation following the execution of the Agreement. Subsequent
quarterly payments will be made no later than 60 days after the end of each
succeeding quarterly period, provided the appropriate sales tax and retailer
documentation has been received. Each quarterly payment will be sent to the
Redeveloper by electronic transfer to an account as directed by the Redeveloper..
4. The sales tax rebate incentive shall commence upon the opening of Slumberland in
the Property and shall terminate upon the earlier of the following:
a. The permanent cessation of the sales of Slumberland at the Property.
b. The sale of any of the Project properties by the Redeveloper after Project
completion.
c. The date that the rebate totals twenty-five percent (25%) of the Final Project
Cost Analysis as outlined in Section IV.A.7.
d. Fifteen years from the date Slumberland opened for business in the
Property.
5. It is anticipated a second retailer will be located in the Property. The Redeveloper
agrees, if an existing retailer within the boundaries of Knox County, Illinois,
relocates to the Property, the sales tax rebate incentive shall not apply as to that
retailer’s Sales Taxes until the retailer has generated sales tax equal to the amount
of sales tax generated from the most current one year time period in the retailer’s
former location (Base Sales Tax). The retailer shall provide sales tax returns to the
City documenting the sales tax generated from the most current year at the previous
location in order for the City to determine the Base Sales Tax. For each year the
retailer is operating in the Property, no sales tax rebate shall be provided as to that
retailer’s Sales Taxes until the Base Sales Tax is provided to the City. For any sales
tax generated above the Base Sales Tax, the City shall provide the Sales tax rebate
to the Redeveloper as specified in Section IV.A.
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6. In the event that the Big Lots Store located at 1280 North Henderson Street closes
within the first twenty-four (24) months that Slumberland is open, the City agrees
to provide the same rebate to Redeveloper with respect to Sales Taxes generated by
any new retailer that moves into the building located at 1280 North Henderson
Street as is provided with respect to the Property as described in and in accordance
with Section IV.A. The restriction placed on the Rebate in Section IV.A.5. shall
also apply to any Rebate provided under this Section IV.A.6.
7. Adjustment of Public Investment. Upon completion of the Project, the
Redeveloper shall submit to the City a Final Project Cost Analysis of all costs
connected with the construction of such building. The total cost provided in this
analysis shall be utilized in calculating the twenty-five percent (25%) figure
determined in Section IV.A.4.c. In the event the total cost in the Final Project Cost
Analysis exceeds the Estimated Project Costs listed in Exhibit III, the thenty-five
percent (25%) calculation shall be based upon its Estimated Project Costs figure.
8. Waiver of Confidentiality. Redeveloper hereby waives, for the term of this
Agreement, its right to keep confidential from the City the records indicating the
amount of sales generated by Slumberland and other retail business located in the
Property. Redeveloper further agrees to take all steps necessary and to execute any
required documents to permit the City’s authorized representative to examine any
such records in a timely fashion such that an appropriation may be designated in
the City’s annual budget to pay Redeveloper the necessary Rebate.
9. Annual Appropriation Required. Redeveloper hereby acknowledges that all
payments of the Rebate amount must be approved annually by the City Council of
the City.
SECTION V: CONDITIONS PRECEDENT TO CITY OBLIGATIONS AND ONGOING
BENEFITS
A. Conditions Precedent to Transaction. The City’s obligations under this Agreement
(including, without limitation, the obligation for Public Investment) shall be subject to:
1. Insurance. Proof that the policies of insurance of the types and coverages specified in
Section II.L. hereof have been obtained and are in force for the Project.
2. Plans. Approval of the Site Plan and Construction Plans for the Project.
3. Construction Contracts. Executed construction contracts covering the construction of
the Project.
4. Project Financing. Evidence of twenty percent (20%) equity by the Redeveloper and
approval of debt financing for the Project in an amount sufficient to complete the Project.
5. Approvals. A certificate by an authorized officer of the Redeveloper that all of the
approvals necessary to proceed with the Project as intended herein have been obtained
including the approval of this Agreement.
SECTION VI: OPERATION OF THE PROJECT
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Operation and Maintenance of the Project. The Redeveloper covenants that it will maintain
the Project in good condition (reasonable wear and tear accepted) during the term of this
Agreement. The Redeveloper shall operate the Project in a professional manner and will
do all things reasonably necessary to operate the Project in substantial compliance with
Applicable Law.
SECTION VII: REDEVELOPER COVENANTS AND RESTRICTIONS
A. Project Subject to Redevelopment Agreement: The Redeveloper agrees to comply with
the terms and conditions of this Agreement and to use its best efforts to construct the Project
subject to the terms, covenants, building and use restrictions, and other conditions in this
Agreement.
B. Non-discrimination. The Redeveloper shall not discriminate in violation of any applicable
federal, state or local laws or regulations upon the basis of race, color, religion, sex, age,
or national origin or other applicable factors in the sale, lease or rental, or in the use or
occupancy of the Project or any part thereof.
C. Property Taxes. Redeveloper acknowledges that the City in executing this Agreement has
relied upon its reasonable expectation that the construction and operation of the Project
will generate real property taxes with respect to the Project and the Project site. The
Redeveloper covenants that in the event it applies for, seeks, or authorizes any exemption
from the imposition of general real property taxes on the Project or Project site, or any
portion thereof, and, as a result thereof, the property taxes are not or will not be paid with
respect to the Project or the Project Site, or a portion thereof, the City, no less than sixty
(60) days after written notice to the Redeveloper, shall be entitled to rescind the grant of
benefits by the City to the Redeveloper pursuant to this Agreement; and after such
rescission, the Redeveloper shall promptly reimburse the City for the cost of all benefits
granted by the City to the Redeveloper pursuant to this Agreement that have theretofore
been received by the Redeveloper. Notwithstanding the above, if, within sixty (60) days
following the receipt of the written notice from the City to the Redeveloper, the
Redeveloper takes such action as is necessary to void such application for, attempt for, or
authorization of such exemption from the imposition of general real property taxes on the
Project or the Project Site, or a portion thereof, the City’s right to rescind, pursuant to this
provision, the grant of benefits shall be null and void and the Redeveloper shall not be
obligated to convey, repay or otherwise reimburse the City for any benefits granted and
received pursuant to this Agreement. Nothing herein shall be construed so as to prevent the
City from enforcing any other rights it may have pursuant to this Agreement. Also, nothing
herein shall be construed so as to prevent the Redeveloper from otherwise contesting the
assessment or collection of any real property taxes under procedures set forth in the laws
of the State of Illinois or any political subdivision thereof, provided that the Redeveloper
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gives the City fifteen (15) days prior written notice of its intent to contest the assessment
or collection of real property taxes; provided, however, that the Redeveloper covenants and
agrees that nothing contained herein shall relieve the Redeveloper from complying with all
laws, rules and regulations of the State of Illinois and any political subdivision thereof
pertaining to the levy and collection of said general real estate taxes. This Section VII.C.
shall be an obligation of the Redeveloper only during the period that the Redeveloper owns
the Project or Project Site.
D. Duration of Covenants. It is intended and agreed that the covenants provided in Sections
VII.A. and VII.C. of this Agreement shall remain in effect until the end of the fifteen year
period from the date Slumberland opens for business in the Property and that the covenants
provided in Sections VII.B. hereof shall remain effective without any time limitation;
provided, that all such covenants shall be binding on the Redeveloper only for such period
as the Redeveloper maintains a direct interest in the Project Site or the Project or part
thereof (excluding, for example, an interest therein solely as a creditor or mortgagee), and
only with respect to such direct interest in the Project Site or the Project or part thereof.
E. Covenants Binding for the Benefit of City. It is also intended and agreed that the
foregoing covenants set forth in Sections VII.A, VII.B. and VII.C. above shall in any event,
and without regard to technical classification or designation as legal or otherwise, be, to
the fullest extent permitted by law and equity, binding for the benefit of the City and
enforceable by the City, the State of Illinois and the United States of America as provided
in Section VII.D.
SECTION VIII: INDEMNIFICATION
A. Redeveloper Indemnification of the City. So long as the Redeveloper maintains a direct
interest in the Project or Project Site or any part thereof (excluding, for example, an interest
therein solely as a creditor or mortgagee) and notwithstanding anything to the contrary in
this Agreement, the Redeveloper agrees to indemnify, defend and save the City, its officers,
employees, Council members, Mayor, agents and representatives and each of their
successors and assigns harmless from and against any and all claims, liabilities, demands,
suits, administrative proceedings, causes of action, costs, damages, personal injuries and
property damages, losses, attorney’s fees and costs of litigation and other expenses, both
known and unknown, present and future, at law or in equity by or on behalf of any person,
firm or corporation arising from (i) the Redeveloper’s operation or management of the
Project, or from any work or thing done by the Redeveloper on the Project Site, or any
work or activity of the Redeveloper connected to the construction of the Project; (ii) any
breach or default on the part of the Redeveloper in the performance of any of its obligations,
terms, conditions, representations or warranties under or in respect of this Agreement; (iii)
any act of negligence or willful or wanton misconduct of the Redeveloper or any of its
agents, contractors, servants or employees; (iv) any violation by the Redeveloper of any
easements, conditions, restrictions, building regulations, zoning ordinances, environmental
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regulations or land use regulations affecting the Project Site or the Project; (v) any violation
of Applicable Law by Redeveloper or (vi) any violation by the Redeveloper of state or
federal securities law in connection with the offer and sale of interests in the Redeveloper,
its affiliates or any part of the Project. The Redeveloper agrees to indemnify and save the
City harmless from and against all costs and expenses incurred in or in connection with
any such claim arising as aforesaid or in connection with any action or proceeding brought
thereon. In case any such claim shall be made or action brought based upon any such claim
in respect of which indemnity may be sought against the Redeveloper, upon receipt of
notice in writing from the City setting forth the particulars of such claim or action, the
Redeveloper shall assume the defense thereof including the employment of counsel and
the payment of all costs and expenses. The City shall have the right to employ separate
counsel in any such action and to participate in the defense thereof, but the fees and
expenses of such counsel shall be at the expense of the City. It is agreed and understood
that the aforesaid indemnities in this Section VIII shall be binding on the Redeveloper only
for such period as the Redeveloper maintains a direct interest in the Project or Project Site
or part thereof (excluding, for example, an interest therein solely as a creditor or
mortgagee), and only with respect to such direct interest in the Project or Project Site or
part thereof. Provided, notwithstanding the foregoing, the Redeveloper shall not be liable
to indemnify and hold the City harmless from any portion of any such loss, liability, cost
or expense which results from the negligence or willful misconduct of the City, its officials,
agents, or employees.
B. City Indemnification of the Redeveloper. To the extent not prohibited by law, the City,
so long as the Redeveloper maintains a direct interest in the Project or Project Site or any
part thereof (excluding, for example, an interest therein solely as a creditor or mortgagee),
shall indemnify and hold harmless the Redeveloper and its directors, officers, employees
and agents from any and all claims, damages, costs, and expenses, caused by the City or
any of its agents, contractors, officials or employees arising from: (i) any act of negligence
or willful and wanton misconduct of the City or any of its agents, contractors, officials or
employees; (ii) any breach or default on the part of the City in the performance of any of
its obligation under or in respect of this Agreement; or (iii) any violation of Applicable
Law by the City. The City agrees to indemnify and save the Redeveloper harmless from
and against all costs and expenses incurred in or in connection with any such claim arising
as aforesaid or in connection with any action or proceeding brought thereon.
Notwithstanding the foregoing, the City retains any and all defenses and immunities
provided by the Local Governmental and Governmental Employees Tort Immunity Act,
745 ILCS 10/1-101 et seq. In addition, neither party intends this paragraph to waive its
rights to limited liability under the Illinois Worker’s Compensation Act or Kotecki line of
cases (146 Ill 2d 155, 585 NE 2d 1023 (1991)). Provided, further, notwithstanding the
foregoing, the City shall not be liable to indemnify and hold the Redeveloper harmless
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from any portion of any such loss, liability, cost or expense which results from the
negligence or willful misconduct of the Redeveloper, its officials, agents, or employees.
SECTION IX: PROHIBITIONS AGAINST ASSIGNMENT AND TRANSFER
A. Prohibition Against Transfer of Project and Project Site Prior to Completion of
Construction. The Redeveloper represents and agrees the following prohibitions and
restrictions shall apply to the transfer of the Project or the phase:
1. Prohibitions. Except only by way of security for a mortgage, deed of trust or other
facility only for the purpose of obtaining equity or debt financing necessary to
enable the Redeveloper to construct the Project, the Redeveloper has not made or
created, and will not make or create, or suffer to be made or created, any total or
partial sale, assignment, conveyance, or lease, or any trust or power, or transfer in
any other mode or form of or with respect to the Agreement, the Project or the
Project Site or any part thereof or any interest therein, or any contract agreement to
do any of the same, except for utility, support, ingress and egress and similar
easements or leases with Project tenants without the prior written approval of the
City.
2. Conditions for Approval. The City shall be entitled to require, except as otherwise
provided in this Agreement, as conditions to any such approval pursuant to this
Section IX.A., that:
a. Any proposed transferee shall have the qualifications and financial
responsibility and capacity, as reasonably determined by the City, necessary
and adequate to fulfill the obligations undertaken in this Agreement by the
Redeveloper (or, in the event the transfer is of or related to part of the
Project, such obligations to the extent that they relate to such part).
b. Any proposed transferee, by instrument in writing reasonably satisfactory
to the City and in a form recordable among the land records, shall expressly
assume all of the obligations of the Redeveloper under this Agreement and
agree to be subject to all the conditions and restrictions to which the
Redeveloper is subject (or, in the event that the transfer is of or relates to
part of the Project, such obligations, conditions and restrictions to the extent
that they relate to such part). Provided, that the fact that any transferee of,
or any other successor in interest whatsoever to, the Project, or any part
thereof, shall not have assumed such obligations or so agreed, shall not
(unless and only to the extent otherwise specifically provided in the
Agreement or agreed to in writing by the City) relieve or except such
transferee or successor of or from such obligations, agreements, conditions,
or restrictions, or deprive or limit the City of or with respect to any rights
or remedies or controls with respect to the Project or the construction
thereof; it being the intent of this, together with other provisions of this
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Agreement, that (to the fullest extent permitted by law and equity and
excepting only in the manner and to the extent specifically provided
otherwise in this agreement) no transfer of the Project or Project Site or any
part thereof, or any interest therein, however consummated or occurring,
and whether voluntary or involuntary, shall operate legally or practically, to
deprive or limit the City of any rights or remedies or controls regarding the
Project and the construction thereof that the City would have had, had there
been no such transfer.
c. There shall be submitted to the City for review all instruments and other
legal documents involved in effecting the transfer.
d. The Redeveloper and its transferee shall comply with such other reasonable
conditions as the City may find desirable in order to achieve and safeguard
the purposes of this Agreement.
3. Assignment to Affiliated Entity. Nothing herein shall be construed to prevent the
Redeveloper from assigning its interest in this Agreement to an affiliated entity
owned or controlled by the Redeveloper or a majority of the owners of the
Redeveloper, provided that such entity has the financial capacity to perform the
obligations of the Redeveloper pursuant to this Agreement (though the City may
not receive any more financial capacity than that possessed by the Redeveloper on
the date hereof) and such entity in writing assumes such obligation and conditions
in compliance with the terms and conditions set forth in Section IX.A.2.a. through
IX.A.2.d. of this Agreement.
No Release of Redeveloper. Any consent by the City to any total or partial transfer of the Project
or the Project Site shall not be deemed a release of the Redeveloper from any of its obligations
hereunder, or from any conditions or restrictions to which the Redeveloper is subject, unless the
Redeveloper is expressly released in writing by the City. B. Transfer of Project After
Completion of Project. If the Redeveloper transfers
ownership of the Project after completion of the Project, without the City’s prior written
consent, this Agreement shall
become null and void; and the City shall cease making the Rebate payments to
the Redeveloper.
SECTION X: DEFAULT AND REMEDIES
A. Events of Default. The following shall be events of default (the “Events of Default”) with
respect to this Agreement:
1. Misrepresentation. If any material representation made by the Redeveloper or the
City in this Agreement, or in any certificate, notice, demand or request made by the
Redeveloper or the City in writing and delivered to the other party pursuant to or in
connection with any of said documents shall prove to be untrue or incorrect in any
material respect as of the date made; or
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2. Breach. Breach by the Redeveloper or the City of any material covenant, warranty
or obligation set forth in this Agreement.
B. Remedies Upon Default. In the case of an Event of Default by either party hereto or any
successors to such party, such party or successor shall, upon written notice from the other
party, take immediate action to cure or remedy such Event to Default within sixty (60) days
after receipt of such notice (or within a reasonable time if the Event of Default cannot be
diligently cured within such sixty (60) day period). If, in such case action is not taken, or
not diligently pursued, or the Event of Default shall not be cured or remedied within a
reasonable time, the aggrieved party may institute such proceedings as may be necessary
or desirable in its opinion to cure or remedy such Event of Default, including but not limited
to, proceedings to compel specific performance by the party in default of its obligations.
In case the City or the Redeveloper shall have proceeded to enforce its rights under this
Agreement and such proceedings shall have been discontinued or abandoned for any reason
or shall have been determined adversely to the party initiating such proceedings, then and
in every such case the Redeveloper and the City shall be restored respectively to their
several positions and rights hereunder, and all rights, remedies and powers of the
Redeveloper and the City shall continue as though no such proceedings had been taken.
C. Other Rights and Remedies of City and Redeveloper: Delay in Performance Waiver.
1. No Waiver by Delay. Any delay by the City or the Redeveloper in instituting or
prosecuting any actions or proceedings or otherwise asserting their rights under this
Agreement shall not operate to act as a waiver of such rights or to deprive them of or
limit such rights in any way (it being the intent of this provision that the City or the
Redeveloper should not be constrained so as to avoid the risk of being deprived of or
limited in the exercise of the remedies provided in this Agreement because of concepts
of waiver, laches or otherwise); nor shall any waiver in fact made by the City or the
Redeveloper with respect to any specific Event of Default by the Redeveloper or the
City under this Agreement be considered as a waiver of the rights of the Redeveloper
or City under this section or with respect to any Event of Default under any section in
this Agreement or with respect to the particular Event of Default, except to the extent
specifically waived in writing by the City or the Redeveloper.
2. Rights and Remedies Cumulative. The rights and remedies of the parties to this
Agreement (or their successors in interest) whether provided by law or by this
Agreement, shall be cumulative, and the exercise by either party of any one or more of
such remedies shall not preclude the exercise by it, at the time or different times, of any
other such remedies for the same Event of Default by the other party. No waiver made
by either such party with respect to the performance, nor the manner or time thereof,
or any obligation of the other party or any condition to its own obligation under the
Agreement shall be considered a waiver of any rights of the party making the waiver
with respect to the particular obligation of the other party or condition to its own
obligation beyond those expressly waived in writing and to the extent thereof, or a
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waiver in any respect in regard to any other rights of the party making the waiver or
any other obligation of the other party.
3. Delay in Performance. For the purposes of any of the provisions of this Agreement
except with regard to payment of real estate taxes as provided herein, neither the City,
nor the Redeveloper, as the case may be, nor any successor in interest, shall be
considered in breach of, or in default of, its obligations with respect to the beginning
and completion of construction of the Project or progress in respect thereto, in the event
of enforced delay in the performance of such obligation due to unforeseeable causes
beyond its control and without its fault or negligence, including, but not restricted to
acts of God, acts of the public enemy, acts of federal, state or local government, acts of
the federal or state judiciary, acts of the other party, fires, floods, epidemics, quarantine
restrictions, strikes, embargoes, acts of nature, unusually severe weather or delays of
subcontractors due to such causes; it being the purposes and intent of this provision that
in the event of the occurrence of any such enforced delay, the time or times for
performance of the obligations of the City or the Redeveloper with respect to the
beginning and completion of the construction of the Project shall be extended for the
period of the enforced delay. Provided, that the party seeking the benefit of the
provisions of this Section, shall within thirty (30) days after the beginning of any such
enforced delay have first notified the other party thereof in writing, of the cause or
causes thereof, and requested an extension of the period of enforced delay. Such
extensions of schedule shall be agreed to in writing by the parties hereto.
4. Waiver. Any party to this Agreement may elect to waive any remedy it may have
hereunder, provided that no such waiver shall be deemed to exist unless the party
waiving such right or remedy does so in writing. No such waiver shall obligate such
party to waive any other right or remedy hereunder, or shall be deemed to constitute a
waiver of other rights and remedies provided pursuant to this Agreement.
SECTION XI: TERMINATION OF AGREEMENT
A. Termination by the City. The City has the right to terminate all or part of this Agreement
upon thirty (30) days prior written notice to the Redeveloper as follows if any Event of
Default by the Redeveloper is not cured within the timeframe set forth in Section X above.
B. Termination by the Redeveloper. The Redeveloper has the right to terminate all or part
of this Agreement upon thirty (30) days prior written notice to the City as follows if any
Event of Default by the City is not cured within the timeframe set forth in Section X above.
SECTION XII: EQUAL EMPLOYMENT OPPORTUNITY
The Redeveloper, for itself and its successors and assigns, agrees that during and with
respect to construction of the Project provided for in this Agreement that the following will
apply:
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A. Nondiscrimination. The Redeveloper and any tenants of the Project will not
discriminate against any employee or applicant for employment on the basis of race,
color, religion, sex, creed, disability, age or national origin. The Redeveloper and
any tenants will take affirmative action to insure that applicants are employed, and
that employees are treated during employment, without regard to their race, color,
religion, sex, creed disability, age or national origin. Such action shall include, but
not be limited, to the following: employment, upgrading, demotion, transfer,
recruitment, recruitment advertising, layoff, termination, rate of pay or other forms
of compensation, and selection for training, including apprenticeship. The
Redeveloper and any tenants agree to post in conspicuous places, available to
employees and applicants for employment, notices to be provided by the City
setting forth the provisions of this non-discrimination clause.
B. Advertising. The Redeveloper and any tenants will, in all solicitations or
advertisements for employees placed by or on behalf of the Redeveloper and any
tenants, state that all qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, creed disability, age or national origin.
SECTION XIII: REPRESENTATIONS OF THE REDEVELOPER
The Redeveloper represents warrants and agrees as the basis for the undertakings on its
part herein contained that:
A. Organization. The Redeveloper is a Minnesota limited liability limited partnership
and is in good standing with the State of Minnesota.
B. Authorization. The Redeveloper has power to enter into, and by proper action has
been duly authorized to execute, deliver and perform this Agreement.
C. Non-Conflict or Breach. Neither the execution and delivery of this Agreement,
nor the consummation of the transactions contemplated hereby, nor the fulfillment
of or compliance with the terms and conditions of this Agreement, conflicts with or
results in a breach of any of the terms, conditions or provisions of any restriction,
agreement or instrument to which the Redeveloper is not a party or by which the
Redeveloper is bound.
D. Pending Lawsuits. To the knowledge of the Redeveloper, there are no lawsuits
either pending or threatened that would materially adversely affect the ability of the
Redeveloper to proceed with the construction and development of the Project on
the Project Site.
E. Location of Project. The Project will be located within the Project Site.
F. Conformance with Requirements. The Redeveloper represents and warrants that
the Site Plan, Construction Plans and construction of the Project in accordance with
the Site and Construction Plans will in all respect conform to and comply with all
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covenants, conditions, restrictions, zoning regulations, environmental regulations,
building regulations and land use regulations affecting the Project Site.
SECTION XIV: REPRESENTATIONS OF THE CITY
The City represents, warrants and agrees as a basis for the undertakings on its part
contained herein that:
A. Organization and Authorization. The City is a municipal corporation organized
and existing under the laws of the State of Illinois, and has the power to enter into
and by proper action has been duly authorized to execute, deliver and perform this
Agreement.
B. Non-Conflict or Breach. Neither the execution and delivery of this Agreement,
nor the consummation of the transactions contemplated hereby, nor the fulfillment
of or compliance with the terms and conditions of this Agreement, conflicts with or
results in a breach of any of the terms, conditions or provisions of any restriction,
agreement or instrument to which the City is now a party or by which the City is
bound.
C. Pending Lawsuits. To the knowledge of the City, there are no lawsuits either
pending or threatened that would affect the ability of the City to perform this
Agreement.
SECTION XV: MISCELLANEOUS
A. Prevailing Wages. In the construction of the Project the Redeveloper shall pay prevailing
wages as determined pursuant to the Prevailing Wage Act of the State of Illinois, 820 ILCS
130 et seq and the Prevailing Wage Ordinance of the City subject to the following:
1. A listing of the current prevailing wage rates is available through the Illinois Department
of Labor.
2. Contractors must comply with the provisions of Public Act 93-38 which requires certain
language pertaining to prevailing wage be inserted into subcontracts. A list of prevailing
wages in effect must be posted at the Project Site.
3. The Redeveloper must submit certified payrolls, on a monthly basis, to assure the
payment of prevailing wage. This requirement applies to all contractors and subcontractors
working on the Project. Certified payrolls shall be submitted to the Director of Community
Development. The City reserves the right to interview contractor’s employees on the job
to ascertain compliance with this requirement.
B. Authorized Representatives.
1. Redeveloper. By complying with the notice provisions hereof, the Redeveloper shall
designate an authorized representative from time to time, who, unless Applicable Law
requires action by the Board of Directors of the Redeveloper, shall have the power and
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C.
D.
E.
F.
authority to make or grant or do all things, requests, demands, approvals, consents,
agreements and other actions required or described in this Agreement for and on behalf of
the Redeveloper.
2. City. By complying with the notice provisions hereof, the City shall designate an
authorized representative from time to time, who shall communicate with the Redeveloper
on behalf of the City. Such representative shall not have the authority to make agreements
on behalf of the City.
Limited Liability to Others. Except as otherwise expressly provided herein, the City shall
not be obligated to make any payments to any person other than the Redeveloper; nor shall
the City be obligated to pay any contractor, subcontractor, mechanic, materialman
providing services or materials to the Redeveloper for or in respect of the Project.
Binding Upon Successors in Interest. This Agreement shall be binding upon and inure to
the benefit of all the parties hereto and their respective heirs, successors, administrators,
assigns or other successors in interest.
Titles of Paragraphs. Titles of the several parts, paragraphs or sections of this Agreement
are inserted for convenience of reference only, and shall be disregarded in construing or
interpreting any provision hereof.
Notices. All notices, requests, consents, approvals, demands or other instruments required
to permitted by this Agreement shall be in writing and shall be executed by the party or an
officer, agent or attorney of the party, and shall be deemed to have been effective as the
date of actual service, if personally served, or as of the third (3rd) day from and including
the date of posting, if mailed by registered or certified mail, return receipt requested, with
postage prepaid, addressed to:
the City:
City Manager
City of Galesburg
P.O Box 1387
Galesburg, IL 61401
with copies to:
Director of Community Development
City of Galesburg
P.O Box 1387
Galesburg, IL 61401
and to:
City Attorney
250 E. Main Street #318
Galesburg, IL 61401
the Redeveloper:
with a copy to:
Larson Family Real Estate, LLP
John W. Fitzgerald, Esq.
℅ Larson Enterprises
Gray Plant Mooty
3060 Centerville Road
500 IDS Center
Little Canada, MN 55117
80 S. 8th Street
Minneapolis, MN 55402
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or to the last known address of either party or to the address provided by any assignee if
such address has been given in writing. In the event said notice is mailed, the date of service
of such notice shall be deemed to be three (3) business days after the date of delivery of
said notice to the United States Post Office.
G. Severability. If any section, subsection, term or provision of this Agreement or the
application thereof to any party or circumstance shall, to any extent, be held to be invalid
or unenforceable, the remainder of such section, subsection, term or provision of this
Agreement or the application of same to parties or circumstances other than those to which
it is held invalid or unenforceable, shall not be affected thereby.
H. Further Assistance and Corrective Instruments. The City and the Redeveloper agree
that they will, from time to time, execute, acknowledge and deliver, or cause to be executed,
acknowledged and delivered, such supplements hereto and such further instruments as may
reasonably be required by the parties hereto for carrying out the intention of or facilitating
the performance of this Agreement.
I. No Joint Venture, Agency, or Partnership Created. Neither anything in this Agreement
nor any acts of the City and/or the Redeveloper under this Agreement shall be construed
by the parties or any third person to create the relationship of a partnership, agency, or joint
venture between them. No covenant or agreement contained in this Agreement shall be
deemed to be the covenant or agreement of any official, officer, agent, employee or
attorney of this City, in his or her individual capacity, and neither the members of the
Corporate Authorities nor any other official or employee of the City shall be liable
personally under this Agreement or be subject to any personal liability or accountability by
reason of or in connection with or arising out of the execution, delivery and performance
of this Agreement, or any failure in that connection.
SECTION XVI: TERMS OF THE AGREEMENT
A. The terms and conditions set forth in this Agreement and exhibits attached hereto supersede
all prior oral and written understandings and constitute the entire agreement between the
City and the Redeveloper with respect to the subject matter hereof.
B. Wherever possible, each provision hereof shall be interpreted in such manner as to be
effective and valid under Applicable Law, but in case any one or more of the provisions
contained herein shall, for any reason, be held to be invalid, illegal or unenforceable in any
respect, such provision shall be ineffective to the extent, but only to the extent, of such
invalidity, illegality, or unenforceable provision or provisions or any other provisions
hereof, unless such a construction would be unreasonable.
C. This Agreement may be executed in one or more counterparts, each of which shall be
considered an original instrument, but all of which shall be considered one and the same
Agreement, and shall become binding when one or more counterparts have been signed by
each of the parties hereto and delivered to each of the parties hereto.
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D. This Agreement shall be governed by and construed in accordance with the laws of the
State of Illinois.
E. The language used in this Agreement shall be deemed to be the language chosen by the
parties hereto to express their mutual intent, and no rule of strict construction will be
applied against either party, regardless of which is the drafter.
F. All headings contained in this Agreement are for convenience of reference only and shall
not be interpreted to expand or limit any provision hereof.
G. Each of the above said parties represents and warrants that each of the above said parties
has the right and legal authority to execute this Agreement. Each of the above said parties
further acknowledges and represents to one another that the representatives who execute
this Agreement have the authority under the law to execute this Agreement and to bind
their respective principals to the obligations under this Agreement and further, that any
legal requirements conferring authority upon the representatives who execute this
Agreement have been met by each of the respective parties as required by law.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement and caused
their respective seals to be affixed and attested thereto as of the date first above written.
CITY OF GALESBURG
an Illinois Municipal Corporation
LARSON FAMILY REAL ESTATE, LLLP
Minnesota limited liability limited partnership
By: ____________________________
John Pritchard
Mayor of Galesburg
By: Larson Enterprises
Its General Partner
Attest:
By: ________________________________
Kenneth R. Larson
Partner
By: ____________________________
Kelli Bennewitz
City Clerk
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CITY OF GALESBURG
REDEVELOPMENT AGREEMENT WITH
LARSON FAMILY REAL ESTATE
FOR SLUMBERLAND STORE
EXHIBITS
I.
II.
III.
Project Description.
Exterior Facade Building Elevation.
Estimated Project Costs.
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EXHIBIT I
PROJECT DESCRIPTION
A. Narrative description of redevelopment project: Larson Family Real Estate LLLP (the
Redeveloper) shall purchase the properties located at 1210 North Henderson Street
(currently leased and occupied by Dollar General), 1270 North Henderson Street (Former
Econo Foods Store and currently vacant), 1280 North Henderson Street (currently leased
and occupied by Big Lots) and 1282 North Henderson Street (currently leased and occupied
by Illinois Title Loans of America). The Redeveloper shall rehabilitate the facilities. The
rehabilitation work will include, but not be limited to the following items:
1. Replace the front facade of the buildings located at 1210, 1270 and 1280 North
Henderson Street with an EIFS (exterior insulation and finish system - insulation
boards with a “stucco” finish) as shown in Exhibit II, Exterior Facade Drawing, to
make it look like one cohesive building and providing the tenants with updated
store fronts/entries.
2. Replace all of the roofing on the buildings located at 1210, 1270 and 1280 North
Henderson Street, including the removal of the asphalt shingled hip roof at the
Dollar General Store.
3. Replace the doors and windows in the front facade of the building at 1210, 1270
and 1280 North Henderson Street with high efficient glass.
4. Replace the roof top HVAC units at 1210, 1270 and 1280 North Henderson Street
with energy efficient units
5. Repair and restriping of the parking lot areas.
6. Repair of parking lot lights.
7. Interior remodeling of the building at 1270 North Henderson Street to allow for
occupancy by Slumberland and a future second tenant.
Upon completion of the rehabilitation work the Redeveloper shall operate the properties as
a shopping center.
The Redeveloper will immediately lease approximately 27,000 to 30,000 square feet of the
approximately 44,687 square feet building at 1270 North Henderson Street to Slumberland.
The remaining area in the building at 1270 North Henderson Street shall be marketed by
the Redeveloper for occupancy by another retailer(s). Slumberland shall be open for
business within four weeks after completion of the Project.
The Redeveloper shall properly maintain the building, parking lot and related equipment
and improvements. The Redeveloper shall utilize all commercially reasonable efforts to
keep the facility fully rented out.
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B. Legal Description of the Project Site:
(Insert legal description and property identification numbers)
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EXHIBIT II
EXTERIOR FACADE BUILDING ELEVATION
EXHIBIT III
ESTIMATED PROJECT COSTS
Property Acquisition
Exterior Remodeling
Interior Remodeling
Real Estate Commission
$1,100,000
$1,659,533
$ 530,530
$ 50,000
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Professional Services (Legal, Account,
Engineering, Architectural) and
Miscellaneous (Permits, Etc.)
Construction Interest
Loan Broker Fee
Construction Contingency
Estimated Total Project Costs
$
85,000
$ 139,631
$ 27,822
$ 65,701
$3,658, 217
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15-4028
CITY OF GALESBURG
COUNCIL LETTER
MARCH 16, 2015
AGENDA ITEM: New residential housing incentive program
SUMMARY RECOMMENDATION: Staff recommends approval.
BACKGROUND: Galesburg has suffered from a lack of new single family home construction.
Currently, there are very limited new home or lot options. This negatively impacts our ability to
attract professional employees and new employers to our community. Anecdotally, we know that
a number of management level employees who work in Galesburg choose to live elsewhere. This
problem has significant direct and indirect impacts on Galesburg and its quality of life. In the past
the City had some success with an infrastructure loan program to encourage residential
development. Over the last year or so we have discussed this program and the challenges of
residential development with several potential developers, and representatives of the construction,
and real estate community. In the current environment, there is great reluctance to develop a single
family residential subdivision, and absent of City involvement it is unlikely to occur in the near
term. In an effort to develop a program that would make good use of City resources and motivate
development the attached program is proposed. Funding for the program would come from the
$1,000,000 budgeted from UDAG for housing programs. The level of incentive provided would
be linked to the value of property tax revenues received by the City from the development. UDAG
reimbursement would occur through either property tax revenues from the development and/or a
share of the lot sale revenue paid after the developer has recaptured their investment. UDAG has
no other ongoing dedicated revenue stream so reimbursement is an important component to ensure
programs can be continued in the future. The City’s return on investment could be significant. In
the attached example, a 30 lot development with assistance by the City of approximately $400,000
could generate annual City property taxes of $64,680 when built out. Other taxing bodies would
also benefit and the indirect benefits would be substantial.
BUDGET IMPACT: Up to $1,000,000 in UDAG Funds which would be reimbursed or repaid
as projects develop.
1. Policy
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by TT
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NewResidentialInfrastructureAssistanceProgram
CityofGalesburg
ProgramDescription
TheNewResidentialInfrastructureAssistanceProgramisanincentiveprogramthat
providesfinancialassistancetoencouragesinglefamilyandtwofamilyresidential
developmentininstanceswherethecostofinfrastructureprovestobeabarrierto
developmentotherwiseoccurring.
FundingforthisprogramwillbebudgetedfromtheUDAGfund.Approvalissubject
totheavailabilityoffunds,anddemonstrationbytheapplicantthattheprojectis
viable.Publicinfrastructureshallincludeanyinfrastructureconstructedbythe
developeranddedicatedtotheCity,orotherpublicentity,aspartofthe
developmentforpublicuse.Paymentwillbemadeonareimbursementbasisafter
constructioniscompletedandtheimprovementsareapprovedbytheCityEngineer.
TheCitywillcommitupto$1,000,000inUDAGfundstowardincentivizingthe
developmentofsinglefamilyandtwofamilyresidentialprojects.Applicationsfor
fundingwillbesolicitedbyissuingarequestforproposals.
Requirements/Eligibility
Projectswillmeetthefollowingeligibilitycriteria:
1. Theapplicantmustownthesubjectpropertyorhavethepermissionofthe
ownertomakeapplication.
2. TheprojectmustbeconsistentwiththeCity’scomprehensiveplan,
developmentordinance,andanyotherapplicableCityplansorregulations.
3. ApplicantmustenterintoadevelopmentagreementapprovedbytheCity
Council.
4. Applicantmustreceiveatleastthreebidsforinfrastructurefromfirmswho
havedemonstratedtheabilitytoperformsimilarwork.Firmmustbe
approvedbyCityEngineer.
5. Housingvaluesmustbeequaltoorexceed2.5timesthecurrentestimated
medianhomevalueofowner‐occupiedhousingunitsprovidedbytheUS
CensusBureau.
6. AppliesonlytopublicinfrastructurededicatedtotheCityorGSD.
a. ExcludesinfrastructurecostsfundedseparatelybyCity.
7. Projectsutilizingincentiveprogramsthatotherwiseobligateorabate
propertytaxeswillnotbeeligible.
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8. Inorderforaprojecttoqualifyforassistance,thedeveloperhastoprovethat
butforpublicassistancetheprojectwouldnotmoveforward.Theremustbe
impedimentsthatmaketheprojectimpracticalwithoutpublicassistance.
DevelopersmayberequiredtoprovidetheCityoneormoreofthefollowing:
•
Projectproforma–Adetailedanalysisthatemploysasidebyside
comparisonofthecostsandrevenuesofaprojectwithandwithout
incentives.Theproformaisusedtojustifypublicassistance.
• Marketanalysis–Astudydemonstratingthefeasibilityforthe
projectshowinghowtheprojectwillsucceed.
• EconomicImpactStudy–Acostbenefitanalysisoftheprojectthat
includesidentifyingfuturetaxrevenues.
9. Maximumassistanceavailableislimitedtotheloweramountof:
a. 33%ofpublicinfrastructureandlandcosts(excludingwater)forthe
projectorphaseunderdevelopment,or
b. TheestimatedCitypropertytaxesgeneratedafterthedevelopmentof
alllotsoveraperiodofsixyears.
Example:
NumberofResidentialLots:
30
Estimatedvalueofdevelopedlot: $250,000
EAV: $83,325
AnnualCityPropertyTax: $2,156
AssistanceAvailable($xLotsx6): $388,161
Or
c. Incentiveequalto$400,000.
10. Repayment
a. Norepaymentwillberequireduntiltherevenuesfromcumulativelot
salesexceedthecostoflandandinfrastructure(breakevenpoint)
investedbythedeveloperintheproject.
b. Afterrevenuessurpassthebreakevenpoint,theCitywillreceivean
agreeduponportionoftheproceedsfromeachlotsale,butnotless
thanthepercentageofCityinvestmentintheproject,calculatedby
dividingCityincentivedollarsbythetotalcostoflandandpublic
infrastructure.
c. Repaymentobligationwillterminatewhenalllotshavebeensold
irrespectiveofwhetherfullrepaymenthasoccurred.
d. Nointerestwillbecharged.
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11. UDAGFundReimbursement
a. TheCitywilldepositrevenuesreceivedfromrepaymentunder
section10intotheUDAGfund.
b. Citypropertytaxrevenuesderivedfromthepropertytaxfromeach
developedlotwillbedepositedintotheUDAGfundfortheinitialsix
yearsafterdevelopment.
i. TheCityCouncilwillsetthepropertytaxrateatanamount
sufficienttoensurerepaymentunderthissectionhasa
revenueneutralimpactonotherpropertytaxrevenue
accounts.
c. Reimbursementunderthissectionwillendwhentheamount
originallyallocatedhasbeenreimbursedorrepaid.
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15-4029
COUNCIL LETTER
CITY OF GALESBURG
MARCH 16, 2015
AGENDA ITEM: Installation of conduit and hand hole from the intersection of South Lake
Storey Road and US 150 to Lincoln Park.
Systems, Information Systems Supervisor and Purchasing Agent recommend that the City
Council approve the installation of conduit and hand hole as phase 1 of constructing fiber to the
Parks and Bunker Links buildings to Illinois Department of Transportation (IDOT) fiber
facilities on US 150, in an amount, not to exceed $10,000.
BACKGROUND: Currently, IDOT provides the City with access to fiber optic cable from city
hall down Main Street to the corner of Carl Sandburg Drive and Henderson Street. This access
services intersection cameras on the Moffitt Bridge and main intersections on Henderson Street.
The City is currently in the process of installing fiber access from the corner of Carl Sandburg
Drive and Henderson Street to the southwest clover leaf on the US 34 interchange with the
ultimate goal of connecting data access to Monmouth using IDOT fiber access on US 34.
As part of this construction project, IDOT is also constructing fiber out to the stoplight on US
150 just north of Galesburg. IDOT will provide the City with access to this location which brings
the City to within 4000’ of constructing fiber to the Parks facility and building. This request is
for the approval to complete the first 1000’ segment of that construction. The intent is to
construct this segment now while IDOT is still working in this area. Once the hand hold is
constructed at the entrance to Lincoln Park on 150, the next phase of the fiber project will be
budgeted at a later time.
By providing fiber access to Parks and Bunker Links, it will allow City Information Technology
staff to standardize and greatly enhance the Parks and Bunker Links data access capability. This
communications link would provide staff with better Springbrook service, video and phone
access at the facilities.
BUDGET IMPACT: Hul-Con is currently providing the construction from Carl Sandburg
Drive to the US 34 interchange and providing coordination with IDOT. While already being on
site, the company is able to provide the additional construction at a discounted price not to
exceed $10,000. There are sufficient funds available for this project.
SUPPORTING DOCUMENTS: Galesburg Bid Spring 2015.docx
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by OLL
Page 1 of 1
Back to Agenda
To Whom It May Concern:
Hul-Con Corporation proposes to provide and install single mode fiber optic cable within
conduit from the IDOT handoff location at S. Lake Story Rd to Henderson St and
Treadwell Dr for $9930.00. This is part of an ongoing project in an effort to capitalize on
IDOT resources. The price is not to exceed ten thousand dollars and includes materials
and labor. Conduit installation will be by means of directional boring. Cable will be
installed using Condux jetting equipment.
We welcome the opportunity to bid on this and future projects.
Sincerely,
Rod Hulslander
President
Hul-Con Corp
28333 E 1520th St
Geneseo, IL 61254
HCC002@msn.com
Back to Agenda
TOWN OF THE CITY OF GALESBURG
Date:
March 16, 2015
Agenda Number:
TOWN FUND
$13,955.50
GENERAL ASSISTANCE FUND
$10,158.37
IMRF FUND
$2,256.25
SOCIAL SECURITY & MEDICARE FUND
LIABILITY FUND
AUDIT FUND
TOTAL
$26,370.12
15-9006
TOWN FUND
Back to Agenda
PAYMENT DUE REPORT
March 16, 2015
Vendor ID
TALLIED TERMITE
Vendor
Invoice/CM #
ALLIED TERMITE & PEST CONRT.
31615
40.00
Amount Due
40.00
TALLIED TERMITE
ALLIED TERMITE & PEST CONRT.
40.00
40.00
TBenbow Plg & Htg
J.P. Benbow Plg & Htg, Inc. 31615
332.80
332.80
TBenbow Plg & Htg
J.P. Benbow Plg & Htg, Inc.
332.80
332.80
TCIOFGA
TCIOFGA
CITY OF GALESBURG
CITY OF GALESBURG
2,693.00
69.64
2,693.00
69.64
TCIOFGA
CITY OF GALESBURG
2,762.64
2,762.64
TOFFSPECIALISTS
OFFICE SPECIALISTS, INC 893506-0
37.48
37.48
TOFFSPECIALISTS
OFFICE SPECIALISTS, INC
37.48
37.48
TPOWER
AMEREN ILLINOIS
361.75
361.75
TPOWER
AMEREN ILLINOIS
361.75
361.75
TR & K WINDOW
R & K WINDOW CLEANING 31615
160.00
160.00
TR & K WINDOW
R & K WINDOW CLEANING
160.00
160.00
TRECORD
Carol Hallam Recorder
27.00
27.00
TRECORD
Carol Hallam Recorder
27.00
27.00
TWASTE
WASTE MANAGEMENT
38.30
38.30
TWASTE
WASTE MANAGEMENT
38.30
38.30
3,759.97
3,759.97
Report Total
3/9/2015 at 1:47 PM
0291789
0291669
31615
31615
31615
Page: 1
TOWN FUND
Back to Agenda
PAYMENT DUE REPORT
March 16, 2015
Vendor ID
Vendor
Invoice/CM #
Amount Due
TOWN BILLS
$ 3,759.97
10,195.53 Payroll
$13,955.50
3/9/2015 at 1:47 PM
Page: 2
Back to Agenda
GENERAL ASSISTANCE PAYMENT REPORT
February 23, 2015
Vendor ID
ASGBTRANSIT
Vendor
GALESBURG TRANSIT
ASGBTRANSIT
GALESBURG TRANSIT
ASPettis
Doris E. Pettis
ASPettis
Doris E. Pettis
ASRBGenisio
Robert & Barbara Genisio
ASRBGenisio
Robert & Barbara Genisio
ASSTAGGS
STAGGS INS. AGENCY
ASSTAGGS
STAGGS INS. AGENCY
Report Total
2/23/2015 at 11:13 AM
Invoice/CM #
15219
15220
15218
15221
10.00
Amount Due
10.00
10.00
10.00
245.00
245.00
245.00
245.00
245.00
245.00
245.00
245.00
53.00
53.00
53.00
53.00
553.00
553.00
Page: 1
Back to Agenda
February 27, 2015
Vendor ID
asdavis
Vendor
Christopher & Robin Davis
asdavis
Christopher & Robin Davis
ASFHPInvestmentsLLC
FHP Investments LLC
ASFHPInvestmentsLLC
FHP Investments LLC
ASGBTRANSIT
GALESBURG TRANSIT
ASGBTRANSIT
GALESBURG TRANSIT
ASHAGERTY
ROGER HAGERTY
ASHAGERTY
ROGER HAGERTY
ASKCHA
ASKCHA
245.00
Amount Due
245.00
245.00
245.00
145.00
145.00
145.00
145.00
10.00
10.00
10.00
10.00
245.00
245.00
245.00
245.00
KNOX CO. HOUSING AUTHORITY
15223
15226
17.00
24.00
17.00
24.00
ASKCHA
41.00
41.00
ASLovitt
Sandra Lovitt
245.00
245.00
ASLovitt
Sandra Lovitt
245.00
245.00
ASSTAGGS
STAGGS INS. AGENCY
70.00
70.00
ASSTAGGS
STAGGS INS. AGENCY
70.00
70.00
ASWhitlatchKnop
Jo Whitlach & Mary Knop
245.00
245.00
ASWhitlatchKnop
Jo Whitlach & Mary Knop
245.00
245.00
1,246.00
1,246.00
Report Total
2/27/2015 at 10:11 AM
Invoice/CM #
15230
15224
15225
15228
15229
15227
15222
Page: 1
Back to Agenda
March 9, 2015
Vendor ID
Vendor
Invoice/CM #
ASCIOFGA-WATER DEPT. CITY OF GALESBURG-WATER
15232
134.00
Amount Due
134.00
ASCIOFGA-WATER DEPT. CITY OF GALESBURG-WATER
134.00
134.00
15.00
15.00
15.00
15.00
ASGBTRANSIT
GALESBURG TRANSIT
ASGBTRANSIT
GALESBURG TRANSIT
ASResFacilityCorp
Residential Facility Corporation
15231
245.00
245.00
ASResFacilityCorp
Residential Facility Corporation
245.00
245.00
ASSTATEFARM%
% Shawn Mason
13.00
13.00
ASSTATEFARM%
% Shawn Mason
13.00
13.00
AsSwings
Swings RENTALS
160.00
160.00
AsSwings
Swings RENTALS
160.00
160.00
567.00
567.00
Report Total
3/9/2015 at 9:39 AM
15234
15235
15236
Page: 1
Back to Agenda
PAYMENT DUE REPORT
March 16, 2015
Vendor ID
ASHYVEE
ASHYVEE
ASHYVEE
ASHYVEE
ASHYVEE
Vendor
HY-VEE #1216
HY-VEE #1216
HY-VEE #1216
HY-VEE #1216
HY-VEE #1216
49.78
49.63
50.00
48.69
49.97
Amount Due
49.78
49.63
50.00
48.69
49.97
ASHYVEE
HY-VEE #1216
248.07
248.07
ASKMART
ASKMART
ASKMART
ASKMART
ASKMART
ASKMART
ASKMART
ASKMART
ASKMART
ASKMART
ASKMART
ASKMART
K-MART
K-MART
K-MART
K-MART
K-MART
K-MART
K-MART
K-MART
K-MART
K-MART
K-MART
K-MART
68.01
98.89
99.48
96.83
66.87
99.02
99.77
99.90
87.61
99.24
99.42
100.19
68.01
98.89
99.48
96.83
66.87
99.02
99.77
99.90
87.61
99.24
99.42
100.19
ASKMART
K-MART
1,115.23
1,115.23
V R & K WINDOW CLEAN
R & K WINDOW CLEANING 31615
160.00
160.00
V R & K WINDOW CLEAN R & K WINDOW CLEANING
160.00
160.00
VALLEGRA
ALLEGRA PRINT & IMAGING31615
325.72
325.72
VALLEGRA
ALLEGRA PRINT & IMAGING
325.72
325.72
VCIOFGA
CITY OF GALESBURG
2,086.00
2,086.00
VCIOFGA
CITY OF GALESBURG
2,086.00
2,086.00
3/9/2015 at 1:37 PM
Invoice/CM #
13252.
13266.
13268
13273
13278
13249
13251
13254
13256
13258
13259
13261
13263
13265
13267
13271
13272
0291791
Page: 1
Back to Agenda
PAYMENT DUE REPORT
March 16, 2015
Vendor ID
Vendor
VOFSPECIALISTS, iNC.
OFFICE SPECIALISTS, INC.894351-0
69.57
69.57
VOFSPECIALISTS, iNC.
OFFICE SPECIALISTS, INC.
69.57
69.57
VPOWER
AMEREN ILLINOIS
361.74
361.74
VPOWER
AMEREN ILLINOIS
361.74
361.74
VWASTE
WASTE MANAGEMENT
38.29
38.29
VWASTE
WASTE MANAGEMENT
38.29
38.29
4,404.62
4,404.62
Report Total
Invoice/CM #
31615
31615
Amount Due
G.A. BILLS
$ 4,404.62
5,753.75 Payroll
$10,158.37
3/9/2015 at 1:37 PM
Page: 2
IMRF FUND
Back to Agenda
PAYMENT DUE REPORT
March 16, 2015
Vendor ID
IIMRF
Vendor
IMRF
IIMRF
IMRF
Report Total
3/9/2015 at 11:02 AM
Invoice/CM #
33115
2,256.25
Amount Due
2,256.25
2,256.25
2,256.25
2,256.25
2,256.25
Page: 1
Back to Agenda
15-9007
TRUSTEE LETTER
MARCH 16, 2015
AGENDA ITEM: Agenda for the Annual Town Meeting to be held Tuesday, April 14,
2015, at 6:00 p.m., 121 West Tompkins Street – Township Hall.
SUMMARY RECOMMENDATION: It is recommended by the Township Supervisor
and the Township Clerk that the agenda for the Annual Town Meeting is approved as
presented.
BACKGROUND: 60 ILCS 1/30-10 states the time and place of holding an annual
township meeting and provides that the Township Board at their prior meeting shall
approve the agenda. Elections for Township officers are held in accordance with the
consolidated schedule of elections prescribed by the general election law (60 ILCS 1/305).
Notice shall be given by the Town Clerk by posting written or printed notices in three of
the most public places in the township at least ten days before the meeting and published
in at least one newspaper. The Town Clerk will post notice at City Hall, the Township
and Knox County Assessor’s offices, the Knox County Courthouse and the Galesburg
Public Library. Notice will also be published in the Galesburg Register-Mail.
BUDGET IMPACT: There is no budget impact.
1. Agenda
Back to Agenda
ANNUAL TOWN MEETING
THE TOWN OF THE CITY OF GALESBURG
April 14, 2015
6:00 p.m.
121 West Tompkins Street - Township Hall
1. Call to Order - Town Clerk
2. Election - Town Moderator
3. Administer the Oath of Office to Town Moderator
4. Minutes of the Annual Town Meeting held April 8, 2014
5. Town Clerk to present:
a) Notice of the Annual Town Meeting - Proof of Publication
b) Posting of the notices of the meeting.
The same will be made part of the permanent records of the meeting.
6. Town Clerk to present the Annual Reports of the Supervisor of the Town of the City of
Galesburg
7. Motion to accept the Supervisors report and place on file as part of the permanent record.
8. Audit Report for year ended December 31, 2013, by Blucker, Kneer & Associates, Certified
Public Accountants, Galesburg, Illinois.
9. Approve Resolution to provide appropriation and authorize hiring of Certified Public Accountant
to audit accounts of the Town of the City of Galesburg for 2015.
10. Additional Business
11. Adjournment

CoG Cover page.pub - City of Galesburg

Transcription

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