December CEO Update - Community Action Partnership of San Luis

Transcription

Community Action Partnership
of
San Luis Obispo County, Inc.
Chief Executive Officer’s Update
to the
Chief Executive Officer’s
Board ofUpdate
Directors
to the
Board of Directors
5:00 PM
Thursday December 1 9, 201 3
Thursday December 16, 2010
Table of Contents
December 2013
Board Reports
Migrant Seasonal Head Start Program
3-9
Head Start / Early Head Start
10-16
San Diego Head Start
17-21
State Child Development Program
22-23
Information Memorandums/Program Information from the OHS
24-36
Adult Day Center
37
Child Care Resource Connection
38-41
Energy Conservation Services
41-42
Weatherization
Home Repair Services
Utility Assistance Programs
Family Support Services
43-44
Facilities Department
44-45
Health and Prevention Services
45-51
Adult Wellness & Prevention Screening/Healthy Eating
Health & Prevention Education Dept. (Youth Empowerment,
Project Teen Health, Teen Monologues, Youth Advisory
Group)
The Center for Health & Prevention (The Center)
Tattoo Removal
Youth Development Programs (TAPP, Generation Next
Building Services)
Homeless Services
51-58
Maxine Lewis Memorial Shelter and the ICH Church Shelter
Program
Prado Day Center
Case Management
Human Resources
59-61
IT Department
61-63
Planning Department
63-66
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MIGRANT AND SEASONAL HEAD START PROGRAM
Program Director: Bill Castellanos
Deputy Director: Ellen Pezo
Program Information Summary
Current enrollment - 79
Funded enrollment - 1,465
PROGRAM UPDATE
All Centers and Family Child Care are closed except the following:
Santa Maria Family Child Care, Kerman and Buena Ventura MSHS centers.
The Coordinators and Specialists have updated all of the MSHS forms and procedures so they will be ready for
the 2014 Startup and Pre-service. All policies and procedures for the MSHS program can now be found on the
CAPSLO INTRANET. This will allow staff from the various counties easy access.
CYFS Coordinators, Human Resources, Finance and I/T train the staff on new policies and procedures and keep
the program abreast of current practices in the field.
January program startup will be as follows:
• All centers and family child care in Ventura and Orange Counties
• The Kerman center in Fresno County
• The family child care program options in Santa Maria
SAVE THE DATE
2014 NATIONAL MIGRANT & SEASONAL HEAD START ASSOCIATION ANNUAL CONFERENCE
SHERATON PREMIERE– TYSON’S CORNER
TYSON’S CORNER, VIRGINA
FEBRUARY 23-25, 2014
Featured Speakers: Sunday: Dr. David Willis – The First 1000 Days of Life
Monday: Office of Head Start – Updates
Bits and Bites – Sandra Carton – Updates
Dr. Nefertiti Bruce – Building Your Bounce: Caring for the Caregiver
Tuesday: Anniversary Celebration
Strands/Topics - preview included:
Nourishing the Body • Nourishing the Heart • Cultivating Civic Engagement • Nourishing the Self •
Nurturing Relationships • Cultivating our Mind • Cultivating our Data Driven • Cultivating Program
Innovation
Special Tracks
Fiscal Track (Sunday only)*– Track will be specially designed to meet the needs of Fiscal Officers and
Program Directors Parent Track (entire conference)*- Track will focus on special parent related topics
PTA/MALDF Track (Sunday and Monday morning)*- Track for Parent Advocates: Next Steps for Head Start
Parents Transitioning to Public Education
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POLICY COUNCIL UPDATE
Policy Council Members 2013-14:
President
Carmen Rodriguez
Vice- President
Denise Jaime
Secretary
Hugo Mendoza
Treasurer
Benito Vasquez
Sergeant at Arms
Cecilia Salas
representing Monterey County
representing SLO/SB County
representing Fresno County
The last P/C meeting was held on November 7, 2013 using the telephone conferencing system. This meeting
was held by the P/C Executive committee.
Agenda action items included:
1. Annual Audit report
2. Approval of procedures and criteria for recruitment, selection, and enrollment of children- ERSEA
3. Personnel report -new hire and terms
Pending Business:
1. Federal review summary
New Business:
1. Community groups survey
Reports submitted
1. Enrollment
2. In-kind
3. Monthly Financials
4. Dollar per Child
5. Meal Count
6. ACF IM & PI reports
7. Program reports- by P/C President, Directors, and Board Liaisons
Please review meal count report from the centers.
2013
Numero de comidas servidas/
noviembre/November
Number of Meals Served
DESAYUNO/
BREAKFAST
ALMUERZO/
LUNCH
BOCADILLO/
SNACK
AVERAGE
DAILY
ATTENDANCE
(ADA)
NINO/CHILD
NINO/CHILD
NINO/CHILD
23
17
180
49
199
46
160
36
25
432
435
408
MSHS CENTROS/CENTERS
Alegria (King City)
Bonita (Guadalupe)
Buena Ventura (Oxnard)
Buena Vista (Lamont)
Cielito (Nipomo)
El Jardin
Encanto (Oxnard)
Gabilan (Soledad)
Glenwood (Delano)
Kerman
La Paz (Gonzales)
Full Day-A
4
Las Flores (Lompoc)
Las Mariposas (Delano) toddlers
Las Rosas (Wasco)
Las Vinas
Linda Vista (Fillmore)
Little Angels
Milagro (Arvin)
Pasitos (Santa Maria)
Primavera (Chualar)
Salinas
San Jerardo
Soledad
Sunset
Tierra Serena
Valle Verde (Greenfield)
MSHS TOTALS:
65
661
680
604
* teachers meals not included in these numbers.
*comidas de las maestras no están incluidas en estos números.
PROGRAM/
CENTER
HEAD START:
Atascadero
Cambria
C.W.R.
Cuesta
Five Cities
Nipomo
Paso Robles
Sequoia (Morro Bay)
Sunnyside
BREAKFAST
HS TOTALS:
SAN DIEGO HEAD START:
Boys & Girls Club
Midland
Nuevo
Ramona
San Diego
HS TOTALS:
EARLY HEAD START:
Cuesta - infant/toddler
High St - infant/toddler
Georgia Brown EHS
Little Angels EHS (non-MSHS) (Adelita
& Guillermina1A & 1B)
Step by Step (Lopez HS-AG)
Strive
EHS - TOTALS:
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Meal Count
LUNCH
SNACK
ADA
Child
Child
Child
52
37
13
15
67
13
39
17
33
453
507
174
238
460
221
462
277
239
638
505
174
238
922
215
664
282
453
382
348
62
156
460
88
293
184
222
286
3031
4091
2195
31
54
61
115
204
341
449
1164
425
691
832
1587
204
424
394
1011
261
2158
3535
2033
7
7
14
101
92
210
109
93
237
103
82
204
14
235
234
198
14
5
61
145
41
824
190
60
923
101
12
700
6
7
8
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HEAD START/EARLY HEAD START PROGRAM
Program Director Debra Welch
San Luis Obispo County HS/EHS
 We are currently working on the State Refunding Application due on December 2, 2013. Head Start/Early
Head Start programs currently have 50% of their centers braided with state program funding.
 We are also in the process of completing HS/EHS Grant Refunding Applications for both San Luis Obispo
and San Diego Counties. These applications are due to the Office of Head Start no later than December 31,
2013.
Cuesta EHS - Submitted by Lee Ann Howard, Center Supervisor
YAY!!! We are fully enrolled with 8 babies, ages 7 months to 21 months. Transitions are flowing nicely, we
only have one child who may be with us until two years; we are waiting on FCC EHS. We will have another
child transition into the Cuesta College program for the winter semester.
Highlights:
Self-Assessment took place this month. We gladly welcomed our coordinators from: Education, Mental Health,
Nutrition, and Health. The review reports we got back reflected the positive work we are doing.
The lead teacher has been selected to go through the next phase of the Mentor selection process: ITERS review.
In November we are experimenting with fall colors by painting, taking walks on campus, watching the trees
change colors, and collecting leaves.
We added a classroom pet, a
fish! The children LOVE to
say hello to the fish!
Positive social interaction with
peers in action and building
secure attachments through the
participation of parents in
ACTION!!!!
Featured parent is the mother of
our newest baby. Jovanina is 7
weeks old. Mom stayed the first day
with us for 4 hours and taught us
how she cares for her baby.
Parent Involvement:
The goals for the children this Month is continuing to help our infants build secure attachments with their
caregivers and have positive interactions with their peers. As we are getting new babies, we are continuing these
goals. The mix with babies and older infants is very difficult therefore we are encouraging our parents to
participate by coming in earlier and staying with their child to help with positive interactions with peers.
Children’s Waiting Room HS - Submitted by Natalie Richardson, Center Supervisor
The CWR Head Start is currently enrolled with 17 children.
The next Parent mtg. will be on Tuesday December 3rd, 2013. The topics will include ‘Drugs and Alcohol’, as
well as “Make it Take it Art”. The drugs and alcohol portion will be presented by Wyatt Ryan, who currently
works for Drug and Alcohol Services.
The teachers of CWR will offer and show different fun, inexpensive art ideas parents can do with their kids
during our long closure. They will also get to participate in making them at the meeting as well. Angel Tree will
have their gifts ready for Natalie to pick up by 10 am on December 11th 2013. From 11-1 pm on the same day,
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parents will be asked to come pick up their children’s gifts and take them home. We are currently going through
the Accreditation process. The parents and staff will need to fill out surveys before we can begin.
Lastly we will be closed from Nov. 22nd-Dec. 2nd and December 7th-January14th!
Five Cities HS - Submitted by Gary Liwanag, Center Supervisor
The Five Cities Head Start center is currently enrolled with 80 children.
The next parent meeting will be held on the 21st of November. The topic will be on Car Seat Safety and
Nutrition given by Maggie and Araceli from the Public Health Department. The center parent committee will
also elect a new alternate for Policy Council due to the fact the alternate elect is representing Family Child Care
for Early Head Start.
The annual Christmas Party given by the electricians union for the Five Cities and Nipomo Head Start will be
held on December the 7th from 9:00 to 11:00 am at the American Legion Hall Post 136. The Angel Tree pick up
will be Wednesday from 11:30 to 1:00 and 1:30 to 5:30 and Thursday the 12th, 8:30 to 12:00 and 12:30 to 5:30.
If all goes well the center will be going through N.A.E.Y.C. accreditation next year. The parents and staff will
need to fill out a survey before the accreditation process can began.
The center will be closing from November the 22nd thru December 2nd. The center will be closed again for
winter break from December the 7th thru January 14th. We hope everyone has a happy and safe holiday season.
Georgia Brown EHS - Submitted by Kris Schussel, Center Supervisor
The first half of November was still quite warm here in Paso Robles, so the children enjoyed many outside
activities, including dancing to music, water play, sand play, painting, obstacle courses (including their own
creative courses), leaf collecting and leaf collages.
The teachers started off the month healthy; with the help of the flu shot. Early Head Start and Head Start has
begun the process of Self-Assessment for NAEYC (National Association for the Education of Young Children)
Accreditation. This will be an exciting accomplishment for our agency!
Concerning our enrollment, we had three children age-out this month, and we are in the process of enrolling
new children. Our Parent Committee meeting topic was about Safe Food Handling. This was an appropriate
topic with the “baking season” near. Thanks to the First Presbyterian Church of Templeton, five of our families
received turkey dinners. These were delivered on Saturday, November 23rd. All of the families were very
appreciative and thankful.
And, lastly, Kris Schussel, Center Supervisor, returned to Georgia Brown Early Head Start on Monday,
November 25th. The staff and the Georgia Brown families are very glad to have her back. Kerry MacDonald,
the temporary Center Supervisor, will return to the STRIVE Early Head Start Infant Center on December 2nd.
High St. EHS Center- Submitted by Nuvia Zul, Center Supervisor
High Street Early Head Start has a total of 3 staff members: Nuvia Zul Center Supervisor, Maria Velazquez
Temporary Teacher, and Esther Magallon Temporary Associate Teacher. Esther was able to sub at High Street
Early Head Start from October 30-November 22, 2013. On November 4 and 5, Center Supervisor Nuvia Zul,
Area Manager Helen Uyeda, and parents Isabel Rangel and Leticia Velazquez, conducted Teacher and
Associate Teacher Interviews. Four Teacher candidates, 6 Associate Teacher candidates, and 1 Substitute
candidate were interviewed. The Associate Teacher position was offered to Rocio Trujillo who accepted the
position and will be joining High Street staff after the winter break in January 2014. Teacher Maria Velazquez
will continue to support High Street center staff.
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Two new toddlers have joined High Street since October/November. The children have been showing
compassion, empathy, and respect, and have been very caring and involved with assisting the new children’s
needs. The toddlers are encouraged to show their emotions by using their words and the Teachers are
promoting early literacy with emotion and feeling pictures.
The parent meeting was conducted by center supervisor Nuvia Zul. Family Quilt Activity Materials were
distributed to each parent as well as information regarding upcoming Family Events at the local library and a
flyer “Conectando las Piezas/Connecting the Pieces” was also given to parents. Parents gave positive feedback
on the family activity and asked to have one each month. For the December parent meeting the parents will
plan the family activity.
Step by Step EHS - Submitted by Ruby Alcantar, Center Supervisor
We just arrived back to the center after a week off for Thanksgiving recess. We currently have 18 families
enrolled, eight in class A and ten in class B. Two children will be starting in the next two weeks.
Class A is working on language such as recognizing and pointing at objects. We are also working on self-help
skills, such as cleaning up after meal times by placing dishes in bin after mealtimes. Class B is working on large
motor, such as pedaling on bicycles, catching balls, and balancing, and fine motor, including using a paintbrush,
placing pegs in a peg board, and learning to take turns.
We had our last parent meeting on November 20th, David Garcia, from CAPSLO joined us as our guest speaker
to discuss male involvement in the families.
STRIVE EHS - Submitted by Kerry MacDonald, Center Supervisor
November was a short month here at STRIVE. We continued to enjoy our outdoor yard during the beginning of
the month before we got some long needed rain. The children have been exploring moving around the yard and
really enjoy the sand box and push cars. The staff have been working together to develop a room that is
developmentally appropriate for mobile infants. The youngest child we have enrolled right now is 10 months
old! Staff has put out different open-ended materials such as containers and cups to allow the children to
explore and experiment along with allowing for more art exploration with markers, crayons and paint. The room
is very busy with all the children’s movements and activities.
We observed Veteran’s Day and the center was closed the whole week of Thanksgiving. Before we closed for
Thanksgiving, we had a wonderful Parent Meeting where the parents participated in a discussion about their
child’s dental health. We also got great news that Kerry MacDonald, the acting supervisor at Georgia Brown
EHS, would be coming back to STRIVE as the supervisor starting the beginning of December. Both parents and
staff are excited for her return and look forward to Dei, Elia and Kerry working as a team again!
STRIVE also said goodbye to a child who transitioned to Georgia Brown EHS. Her mother started in STRIVE
as a prenatal mom. We were sad to see her go, but are excited for the new experiences she will have at Georgia
Brown EHS. We will be having a new child start after the Thanksgiving break, an 8 month old. Dei has
continued to have home visits with Maria, the prenatal mom, who is excited to receive the information and
support from STRIVE staff.
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December will be another short month for STRIVE as we close for winter break on December 20th and will
return on January 6th, 2014.
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SAN DIEGO HEAD START PROGRAM
CAPSLO Head Start Serving N. San Diego County 2013-2014 Enrollment By Program Option
Total
Fund
-ed
Slots
Full
Day
Slots
Full Day
Enrollment
20132014
Full Day
Vacancies
Part
Day
Slots
Part Day
Enrollme
nt 20132014
Part
Day
Vacanc
ies
Home
Base
Slots
Home
Base
Enrollment
2013-14
Home
Base
Vacanc
ies
Total
Enrolle
d 2013-
2014
%
Total
Vaca
ncies
Enrolled
20132014
HS Centers
B&G
Midland
66
0
0
0
40
39
0
26
26
0
65
0
100%
60
20
20
0
40
40
0
0
0
0
60
0
100%
Nuevo
99
0
0
0
74
73
0
25
23
0
96
0
100%
Ramona
140
60
58
0
80
75
0
0
0
0
133
0
100%
365
80
78
0
234
227
0
51
49
0
354
0
100%
Totals
Collaborative Sites
Poway
USD*
Borrego
Springs
Children
’s Center
80
0
0
0
80
80
0
0
0
0
80
0
100%
24
17
17
0
4
4
0
3
3
0
24
0
100%
104
17
Totals
TOTAL CHILDREN
ENROLLED
TOTAL CHILDREN
ENROLLED YTD
17
0
84
84
0
3
3
0
104
0
100%
•
•
•
•
•
•
•
458
538 11-30-13
Overall Program Enrollment Percentage 2013-14:
100%
FSA have completed the FPA strengths and needs assessments
Parent Interest Master Tally completed. Centers are utilizing master tally to coordinate monthly parent
trainings
Jewish Family Services Parenting Seminars have been provided at centers.
Self-Assessment, Key strengths and Improvement plan was completed
Centers and collaboration sites are participating in Toys for Tots campaign
Program Manager and Disabilities/Mental Health Coordinator met with RUSD Preschool Disabilities
program staff on 11-22-13 to continue fostering partnerships in serving Head Start eligible children.
Ongoing/regular recruitment efforts are occurring to fill HS openings.
Boys & Girls HS – Submitted by Alicia Jones, Center Supervisor
Alicia explained in-kind to the parents and how important it is for parents to volunteer.
There will be no school 11/22/13-12/3/2013 for Thanksgiving Break and12/9/13 - 01/13/14 for Winter Break.
Toys for Tots will be distributed the week of Dec. 4 – Dec. 6.
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Borrego Springs Collab.
No report was submitted at the time of the meeting.
Midland HS - Submitted by Cheryl Marshall, Center Supervisor
Parents were reminded that Curriculum Sheets will be done at every meeting. Parents received information on
“Talking about anger”, “Touching”, “Skills for learning Empathy”, Friendship skills”, and “Problem solving”.
There will be a field trip to the park November 13. We will have a Wildlife presentation November 21.
Cheryl explained in-kind to the parents. That the Government pays 80% for the program and parents need to
provide 20% on volunteering, (In-kind), she went on to explain that volunteering is very important to keep the
Center open.
November 4 will be Picture Day. You will receive your proofs Nov. 12th and 13th. No School November 11
due to Veterans Day.
Parenting Classes will be starting on January 14th and every Tuesday thereafter. (January 21, 28) Classes will
last for two hours. Parents were encouraged to help recruit children for our program.
Nuevo HS - Submitted by Isaugrua Romero, Center Supervisor
Maria and Jessica from the North County Health Clinic presented information regarding the New Healthcare
Reform from the government.
Amy Kichas gave the PC report and shared her experience at San Luis Obispo and the process for the Policy
Council Committee. Next PC Meeting will be held on November 19, 2013. Information was handed out
regarding the new curriculums “Talking about touching” and “Second Step”, more information to follow, before
it is presented to the children.
In-kind was discussed and examples were given of acceptable activities.
The November and December calendars were handed out, parents had a concern regarding days off. The next
parent meeting will be held on December 5th. Parents were asked if they would like to combine the meeting
with an open house/f namily night. After discussion parents voted and agreed to hold a family night with the
meeting in December. Parents also discussed having some activities for the children for fall, some activities
were shared by Susana Maldonado and a motion was made by Monica Peterson to hold a fall festival on
November 21 for the children. All parents agreed. Mr. Peterson and Rylan’s Grandmother were at the Center
in October to help set up the gardens. Thank you to them.
Parents had a concern with the day and time of the Parent Meeting. The parents will wait until the January
meeting to see if they will need to re-vote for a new time and date for their meetings.
Ramona HS – Submitted by Yrene Jauregui
Guest speaker Katie Alvarez provided information on Health and gave handouts.
The PC Report was read by Yrene since Mr. John Stevenson was not able to be present. John and his daughter
took the train from Oceanside to San Luis Obispo to attend the Policy Council training. It was his daughter’s
first train trip and she was all excited. The next morning Mr. Stevenson met up with Manuela, Amy and Rucel
from San Diego and representatives from all the different programs that CAPSLO has. We learned all about the
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way CAPSLO is organized and operates. At the end of the day we had elections for the Executive Board. Amy
from Nuevo is our Secretary, Rucel from Poway Unified School District Collaboration is the Treasurer and
John Stevenson was elected Sergeant at Arms.
Teacher Cynthia discussed the various curriculums used here at CAPSLO Head Start starting with Creative
Curriculum and introduced the two curriculums that will be introduced the month of November: Early Learning
Second Step- Social-Emotional Skills for Early Learning and Talking about Touching-A personal Safety
Curriculum. Teachers Cynthia and Yrene also informed the parents that there is a form they can sign if they do
not want their child to participate in the Personal Safety Curriculum activities. Parents were encouraged to
speak with their child’s Teacher about any of the material presented. Parent Curriculum Planning took place.
Yrene gave the In-Kind report for Sept and Oct. Family Services Advocate, Alberto, spoke to the parents about
Toys for Tots that will be distributed the first week of December and reminded parents that they are still
working on making sure all children have their vision, dental and Health check-ups current. He encouraged the
parents to keep their scheduled appointments.
Yrene thanked the Full Day parents that have been diligent in bringing in all items needed for completion of the
State Funded portion of the Full Day hours.
Poway Unified School District Collaboration - Submitted by Rucel Pletado, Policy Council Treasurer
New time for holding meetings at Rolling Hills was presented to the parents.
Toys for Tots distribution will be Dec. 4 and 5th. Monique will be handing out toys.
Parenting classes will start January 14 and every Tuesday thereafter (Jan 21, Jan. 28) at Midland Head Start.
Parents were asked to please participate in meetings and to remind other parents.
Parents were informed of the “My Plate” nutrition lesson.
Rucel will have a presentation on Financial and family spending at our next meeting.
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STATE CHILD DEVELOPMENT PROGRAMS
State Program Updates – Submitted by Helen Uyeda, EHS/State Programs Area Manager
November 2013
Contract
CMIG
CSPP
CCTR
Center Name
Maximum
Enrollment
Total
Enrollment
Adelita
Artesi II
Artesi III
Ruben J. Blunt
Kerman
Sunset
Tierra Serena
Oceano - Preschool
Fresno FCC
SLO FCC
Cambria
Las Mariposas
Nipomo Braided
Stern
Paso Braided FD
Salinas CDC
Sequoia
Georgia Brown
Step by Step
Kern FCC
SLO FCC
Program Total:
78
50
71
36
38
45
0
24
0
50
44
48
20
0
21
40
20
16
18
40
50
709
0
0
0
9
30
36
0
20
0
37
40
48
15
0
16
46
20
14
20
39
42
432
Ruben J. Blunt CDC – Submitted by Giovanni Aragon, Center Supervisor
State Migrant full-year program in Kern County has been serving children at the Sunset Center while Ruben
J. Blunt was being prepared to be licensed. We currently have 9 toddlers and 24 preschool age children
enrolled; we had 4 children drop and 12 children enrolled during the month of November. Children’s
recruitment continues until we reach full enrollment of 30 preschool children for Ruben J. Blunt Center and
24 preschool children in a Sunset Center classroom. Giovanni Aragon, Center Supervisor and Luz Torres,
Family Services Advocate is working to continue to get full enrollment and expect full enrollment within the
next month. The center supervisor attended the OSHA safety training this month. Staff changes include
recruitment for 2 associate teachers and 1 teacher for the Ruben J. Blunt center. Teachers are getting to know
children and are working with families to learn children’s abilities to individualize activities for future lesson
plans. Staff has been introducing children to the daily routines in the classroom. Families were encouraged to
attend our center parent meeting. Parents were really active at the parent meeting; it was a great turn out.
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Kerman CDC - Submitted by Esmeralda Borrego, Center Supervisor
Helping Friends
Lunch Time
Story Time
Father Involvement
During the month of November our center had no drop, no new enrollments, giving us a total of 30 preschool
children enrolled. The center supervisor and family services advocate attended the startup training in San
Luis Obispo from November 12, 2013 through November 15, 2013. All center staff attended mandated
reporting on November 19, 2013 and OSHA safety training on November 22, 2013.
Classroom 1 children are learning to work together in small groups and doing floor puzzles and construction
of structures in the block area. Children have been learning about indoor and outdoor play rules. Our three
year olds are working on their social emotional skills using different ways to express their feelings.
Classroom 2 children are learned about autumn, changes in the weather, fall colors and leafs falling. Center
has focused on children language, self-help, and their social emotional skills. The children are learning to
work together in large and small groups by engaging in positive ways.
Families were invited to come and volunteer in the classroom with our turkey luncheon. The children
enjoyed the company of parents during lunch time. During this month’s parent meeting, parents watched the
family style eating DVD. After the DVD we practice actively what we learned. Children helped the parents
set the tables for a Thanksgiving dinner. Filled with turkey, mashed potatoes and gravy the children were
able to teach the parents how we serve and set our tables. The conversations were awesome, parents enjoyed
themselves and the children all had smiles. This month we made 15 food referrals to our local church
organization. Families will be provided with food and will be receiving clothing for all the members of their
family.
Las Mariposas - Submitted by Maria Ozuna, Center Supervisor
During the month of November our center had no drop, no new enrollments, giving us a total of 48 preschool
children enrolled. We currently don’t have any staff changes. Children had pictures frames taken home for
the parents to decorate and have their family photo inserted in the frame. Once, each child brought their
picture frame back they were put in the quiet area for everybody to see. During the month of November
center staff asked each family to bring in their favorite winter fruit and vegetable so, the children can show
and tell at group time.
Oceano State Preschool - Submitted by Maria Orozco, Center Supervisor
During the month of November center had one drop, no new enrollments, now serving a total of 21
preschool children. The center supervisor attended NOHO System training on November 26, 2013. The
theme of autumn was introduced to children this month, how trees start to change, how trees leaves change
colors and fall off the trees. Activities for sensory included leaf rubbing, tubs filled with different leafs, and
exploring the inside of pumpkins to discover pumpkin seeds. Staff read autumn related books with children
such as “I Love the Mountain”, “Six Little Ducks” and “When Autumn Comes”. Shapes of the week were
triangle and square. Music and movement included “Hokey Pokey”, “Macarena”, “El Baile del Gorilla” and
“Elephants March”. Parents had PAC Meeting on November 1, 2013 and Parent Meeting on November 19,
2013. During parent meeting, parents were encourage to participate in an art activity of drawing a picture of
a family member, then drawing their house and telling us something about it. See pictures on top of page of
parent meeting activity.
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Information Memorandums/Program Information from the OHS
U.S. Department of Health and Human Services (eagle) logo and Administration for Children and Families
logo. Office of Child Care. Photos of five children.
Are you coming to Washington, D.C., for the 2013 National Association for the Education of Young
Children Annual Conference and Expo next week? Here is where you can find information and updates
from the Office of Child Care and Administration for Children and Families:
Office of Child Care: What’s New
Presenter: Shannon Rudisill, Director, Office of Child Care
Date: Thursday, November 21
Time: 3:00 – 4:30 p.m.
Room/Site: Washington Convention Center, 158 A/B
Description: Shannon will provide updates related to Federal child care policies and direction. Following that
brief presentation, she will transition into a listening session to discuss child care innovations and challenges
across the country.
The National Survey of Early Care and Education 2012: Findings on Parental Preferences and Choices
and on the Characteristics of Programs Serving Children 0–5
Presenters: Shannon Rudisill, Director, Office of Child Care; Kyle Snow, National Association for the
Education of Young Children; Lisa Gennetian, Research Affiliate, Institute for Human Development and Social
Change, New York University; and Nicole Forry, Senior Research Scientist, Child Trends
Date: Friday, November 22
Time: 3:00 – 4:30 p.m.
Room/Site: Washington Convention Center, Ballroom B
Description: This paper session will present findings from the first national representative survey in 20 years
gathering data from households, early childhood programs, and early childhood classroom staff on the reported
preferences, search behaviors, and choices of early care and education (ECE) made by parents for their young
children and will also present key characteristics of programs serving children from birth through 5 years (not
yet in kindergarten), including key indicators of program quality, characteristics of the ECE workforce, and
workforce participation in professional development activities. The session involves two research presentations
by members of the National Survey of Early Care and Education team and two discussants who will reflect on
the implication of the findings for policy and practice decision making.
An Update on the U.S. Departments of Education and Health and Human Services' 50-State Technical
Assistance Strategy
Presenters: Davida McDonald, Senior Advisor for Early Childhood Development, U.S. Department of Health
and Human Services, and Katie Chase, Education Program Specialist, U.S. Department of Education
Date: Friday, November 22
Time: 10:00 – 11:30 a.m.
Room/Site: Renaissance Washington Downtown Hotel, Renaissance East
Description: This session will summarize the U.S. Departments of Education (ED) and Health and Human
Services’ (HHS) 50-State technical assistance (TA) strategy. Participants will learn about the overarching vision
and components of the strategy and the ways it is being carried out collaboratively by ED and HHS. Participants
34
will take part in a discussion of the Race to the Top – Early Learning Challenge (RTT-ELC) framework and the
ways it can inform TA for all States moving forward as well as a discussion of the TA structure for the 14 RTTELC grantee States.
Federal Investments in Early Childhood: How the U.S. Departments of Education and Health and
Human Services Are Working Together for Better Outcomes Through Technical Assistance
Date: Saturday, November 23
Time: 1:00 – 2:30 p.m.
Room/Site: Renaissance Washington Downtown Hotel, Renaissance East
Description: Content will include information on the current early childhood investments from the U.S.
Department of Education (ED) and U.S. Department of Health and Human Services (HHS). For ED, these
investments include the Race to the Top – Early Learning Challenge Technical Assistance contract; the Center
for Enhancing Early Learning Outcomes; and Office of Special Education Programs investments, including the
Early Childhood Technical Assistance Center, Early Childhood Personnel Center, and National IDEA TA
Center on Early Childhood Longitudinal Data Systems. For HHS, these investments include the Office of Head
Start’s Training and Technical Assistance Centers and Office of Child Care’s Child Care Technical Assistance
Network.
****The Office of Child Care will also host an exhibit in the Exhibit Hall. Find us at Booth 2528.****
Office of Child Care
Administration for Children and Families
U.S. Department of Health and Human Services
Aerospace Building, Fifth Floor East
370 L’Enfant Promenade, S.W.
Washington, DC 20447
General Office Number: (202) 690-6782
Fax: (202) 690-5600
General E-Mail: occ@acf.hhs.gov
The text, accompanying graphic artwork, and/or attachments in this e-mail are compliant with the Section 508
Amendment to the Rehabilitation Act of 1973.
U.S. Department of Health and Human Services (eagle) logo and Administration for Children and Families logo.
Office of Child Care. The photos of five children.
Supporting Those Who Teach Our Youngest Children
By Shannon Rudisill, Director of the Office of Child Care
In September, I had the honor of being a graduation speaker for Teacher Education and Compensation Helps (T.E.A.C.H.)
D.C. T.E.A.C.H. awards scholarships to early childhood and afterschool teachers, allowing them to pursue associate’s
degrees and bachelor’s degrees in early education. This was D.C.’s largest class ever – 23 students successfully
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completed their degrees.
Many of the graduates have overcome obstacles to reach this goal in addition to the daily challenges of working fulltime in child care, studying, and caring for their own families. One of my co-speakers was struggling to pay for two of her
own children to attend college and wondered how she could ever afford to go back to school herself. That’s where
T.E.A.C.H. came in. The scholarship paid for her studies, while counselors were available to help her navigate the higher
education administration. Her employer offered time off and teamed up with T.E.A.C.H to pay bonuses and raises as she
completed her bachelor’s degree.
Employer support is critical. Martha’s Table Child Development Center, for example, made a huge commitment to the
program – with 20 teachers currently on scholarship. The college instructor actually comes on-site to Martha’s Table to
provide the classes. Colleagues support each other through studying and juggling work, school, and family
responsibilities.
I was thinking of the T.E.A.C.H. graduation as I read new data from ACF’s National Survey of Early Care and Education.
The survey shows that there are about one million teachers and caregivers directly responsible for children age zero
through five years in center-based programs, and another one million paid home-based teachers and caregivers caring
for children birth through age five during the most rapid period of brain development. Still, wages are low – around
$20,000 per year – and only half of preschool teachers and a third of infant and toddler teachers have a degree. The
President’s Early Learning Agenda will invest in this critical group of teachers by offering pay comparable to public school
teachers for new Pre-K programs and by raising infant and toddler teachers’ pay in our Early Head Start-Child Care
partnerships.
I am proud to say that T.E.A.C.H. D.C. is funded from the Office of Child Care’s Child Care and Development Fund
(CCDF), administered in D.C. by the Office of the State Superintendent of Education. Nationally, using CCDF and other
funds, 17,432 T.E.A.C.H. Early Childhood® scholarships were awarded to teachers, directors, and family child care
providers in 22 states and the District of Columbia in fiscal year 2011-2012. My favorite part of the T.E.A.C.H.
graduation? The photo session after the ceremony when a dozen school-age children crowded around with cameras and
smartphones to snap graduation photos of their Moms! Leading by example, those teachers are getting their own kids
and many others off to a great educational start.
For other ACF blog postings, please visit “The Family Room” at http://www.acf.hhs.gov/blog
Office of Child Care
Administration for Children and Families
U.S. Department of Health and Human Services
Aerospace Building, Fifth Floor East
370 L’Enfant Promenade, S.W.
Washington, DC 20447
General Office Number: (202) 690-6782
Fax: (202) 690-5600
General E-Mail: occ@acf.hhs.gov
The text, accompanying graphic artwork, and/or attachments in this e-mail are compliant with the Section 508 Amendment
to the Rehabilitation Act of 1973.
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ADULT DAY SERVICES
Program Manager Mara Whitten
The Adult Day Center currently has 32 clients enrolled in the program with a daily average of 14
clients per day. During the month of November we provided nearly 1400 hours of respite and adult day care
services.
Our annual appeal letter was sent out before the Thanksgiving holiday and we have received almost $7,000 in
donations.
We invite you to join us for our annual Holiday Party on December 12th at 1pm. Enjoy a special musically
presentation by the Cambria Singers and refreshments to celebrate the holiday season.
Mark your calendars for our annual fundraiser, Trivia Brain Challenge, on Saturday, February 22nd from 2-4
pm. This will be our 10th year conducting this event. A favorite of many of our supporters, this event is sure to
be both fun and challenging.
Success Story;
I would like to introduce Robert, a client at the Adult Day Center. Robert has been attending the Center for
over a year. At 6 feet tall, and a heart just as big, Robert is best known as our gentle giant. He loves to help the
staff, clients and pets in need. Always on the go, Robert wears the Project Lifesaver wristband for protection.
Born and raised in Templeton, Robert and his wife have many life-long friends in the
community. His wife often expresses her gratitude for friends, family and the Adult Day Center
which have enabled her to care for Robert while giving her a much needed break. Although
Robert has difficulty expressing his feelings, he is quick to give a hug and a smile in
appreciation.
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CHILD CARE RESOURCE CONNECTION
Program Director Sheri Wilson
December 2013 REPORT
RESOURCE AND REFERRAL PROGRAMS
Child Care Referral Statistics
Requests for child care referrals
Requests for other child care information
Total
Sep-13
Oct-13
Nov-13
91
90
73
808
782
695
899
872
768
22 online referals
Infant (under 2 years)
Preschool (2 years through 5 years 11 months)
School Age (6 years and older)
Total
Full-time child care (35 hours or more/week)
Part-time child care (less than 35 hours/week)
Total
Before and/ or after school child care
Summer only child care
Other child care (evening, overnight, weekend,
rotating schedule, drop-in)
Total
Employed
Seeking Employment
In school/ training
Other parental needs
Alternate/ back up
Mildly ill child
Enrichment and/ or development
Total
22 online referals
17 online referals
55
50
34
39
50
43
14
22
23
108
122
100
102
112
80
6
12
21
108
124
101
2
6
1
0
0
0
21
29
12
23
35
13
73
76
54
4
9
11
10
6
8
3
0
0
1
0
0
1
0
0
3
0
0
95
91
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Toy & Resource Lending Library: by Kellie Gin
In the month of November we had 12 patrons visit the Toy and Resource Lending Library. We enjoyed
spending the month catching up on labeling and shelving small donations we have been receiving. We also did
some cleaning and organizing in preparation for the holidays. With families traveling or guests staying over,
many of our members tend to return toys and wait to check out new toys until after the holidays. Some of our
patrons came to the library looking for games or toys that can be played with groups and items that might help
entertain holiday guests. We love being able to serve the diverse needs of our patrons.
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Child Care Training Project: by Kellie Gin
In the month of November we partnered with San Luis Obispo County Child Care Planning Council and held a
bilingual training titled “Any Child…Any Time Ages and Stages Questionnaire Training”. The training was
provided in English and our staff used the whisper system to translate for Spanish-speaking attendees.
Presenters talked about how to implement developmental screenings in their child care program.
We have begun our Mighty Math trainings and our program visits to evaluate children’s base-line math
competencies. Providers, staff and children all seem to be delighting in math activities. One of the activities the
children really seem to enjoy is measuring a familiar object with small cubes that stack together. With these
tools they are able to visualize the measurement of something. For example, 10 cubes is the same size as their
toy plane. While this project is designed to build the math skills, competencies and confidence for women and
girls, men and boys are also being included in the fun. In December we will have our second in a series of three
trainings, discussing how to create a math-rich environment for children.
December Trainings
• 12/3/13 6:30-8:30pm Mighty Math Environments
• 12/5/13 6:30-8:30pm Matemáticas Divertidas: Ambientes
Prevention and Early Intervention Program: by Kellie Gin
In the month of November we conducted four child activities at family child care homes and four activities in
child care center classrooms reaching a total of 58 children. We also had 1 parent meeting at one of our new
center-based sites in Atascadero. We reach out to 20 parents this month, distributing parent folders and
information. We are excited to have enrolled a new child care center and a few new family child care homes. It
was our goal to enroll ten new programs this year and we are already more than half way there, with most of our
enrollments being through word of mouth. Providers are thrilled with the curriculum and they think it is a great
extra, to add to their already existing curriculum.
Child Care Food Program and SNAP-Ed: by Shana Paulson
In the month of November, we processed 127 claims for reimbursement, distributing over $72,000 to child care
programs.
CCRC a proud recipient of a sub-grant through the San Luis Obispo Health Agency, working with the
Department of Health Promotion in their efforts to promote nutrition and obesity prevention. We will be
working closely with 3 center-based sites administered by the County Office of Education and 3 family child
care facilities enrolled in our child care food program. Each of these sites will be engaged in a self-assessment
process using a provided tool for evaluating the nutrition and physical activity policies and practices. Input
garnered from this tool will inform our approach, allowing us to individualize and support the implementation
of nutrition education and obesity prevention strategies for child care providers resulting in lasting changes.
These may include:
• Ensuring foods and beverages served adhere to dietary guidelines
• Ensuring fresh drinking water is available to children during the entire day
• Establishing and implementing guidelines for healthy celebrations and for food delivered onsite by
families
• Connecting target sites with local farmer and assisting with locating seasonal fresh fruits and
vegetables to serve at snack and meal times
We will be able to be a regular presence at these sites, engaging staff as community leaders to advance and
promote:
• Healthy community changes that combat childhood obesity
• Post materials, distribute newsletters and model healthy and active living
• Promote physical activity for parents of young children
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• Conduct healthy food demonstrations with taste tests
• Engage parents in healthy eating and active living decision -making methods.
We are very excited about this opportunity and believe it will inform our approach to promoting nutrition and
preventing obesity with other programs in our county.
Outstation Activity
Count
November 2013
CD9600 Referrals from DSS to CCRC
Stage 1 28 families with 41 children referred for Stage 1.
Stage 2
7 families with 9 children referred for PCW.
No families were referred for Diversion.
WTW Exempt parents No Exempt families referred for Stage 2.
Client Intake Meetings
Stage 1 21 intakes were completed.
Stage 2 5 intakes were completed.
Enrollments
An additional 9 parents had appointments for a Stage 1 or
Stage 2 intake in November, but did not show for the
meetings.
19 families with 24 children enrolled into Stage 1.
Child Care Referrals
5 families with 6 children enrolled into Stage 2 as
CalWORKs Direct Enrollment, Diversion or PCW.
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Resource and Referral DSS Outstations: by Mika Buchanan
All Waiting List applicants are being checked for Stage 1 or Stage 2 eligibility. Outstation will contact and
schedule intake meetings with all families who are Post CalWORKs (PCW) eligible.
Stage 1 families transferring into Stage 2 for funding reasons are also having an in-person meeting with
Outstation to complete all required CDE documents to determine their eligibility. Families who call and are
requesting childcare referrals are now being directed to contact Outstation workers for provider lists. This new
fiscal year has come with many changes for DSS and for CCRC. A change in referral procedure at DSS has
shown a dip in numbers, however we are already seeing a rise this month to reflect that lull. Here at CCRC we
have had staff position changes and we are also training new staff all in an effort to serve our clients more
efficiently and in a hope to broaden our client range and boost families served. We have increased outstation
staff to have a worker in every office of the county to be more readily available to families and DSS.
Subsidized Child Care: by Mika Buchanan
Direct Services Paid by Month
Children Served
October
2013
847
November
2013
846
$406,606.65
$406,900.59
Child Care Payments
The subsidized child care department has managed 560 families (846 children) in November and processed
1013 attendance records.
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Program Resource: by Sandra Woods, Program Resource Manager: It’s hard to believe we are almost half the
way through this Fiscal Year. We are trying to fill 2 positions that were vacated recently by R&R staff. This is
giving us a slight salary savings in those departments since the two staff left in the middle of November and we
are still interviewing for their replacements. We will be listening in on a CDE/CDFS teleconference sponsored
by CAPPA later this week that will discuss Stages 2 and 3 funding. As noted in last month’s report, CDE took
$247K from our Stage 2 contract for what they projected as unneeded provider pay; however, we still need
almost that amount in Stage 3 to fully fund that contract through the remainder of the year.
Local Child Care Planning Council, Raechelle Bowlay-Sutton, Coordinator:
The Child Care Planning Council has recruited two volunteer interns from Cal Poly, who will start in January
2014. The interns will assist in the planning of the annual Children’s Day in the Plaza event as well as other
Council projects. This year, there will be more of an emphasis on gathering sponsorships and event partners.
We have already secured our first Diamond ($1000) Partner, First 5 Commission San Luis Obispo County.
The Council Coordinator has also been active in the planning for the 0-5 Resource Fair scheduled for January
29, 2014 and the Hands-on Heroes event scheduled for April 3, 2014 as well as participation on the Cuesta
College Early Childhood Education Advisory Board, which met on November 15th, and Early Learning For All
(ELFA) which met on November 6th.
At the November 6, 2013 Council meeting, the Council approved a statement of support for the Children’s
Movement of California, Early Childhood Education campaign to help build the well-organized public pressure
that is needed to move public policymaking on early childhood education forward. Additionally, a new logo
was voted upon that will be unveiled at the January 15th Open House 6-8pm at CAPSLO 1030 South wood
Drive, SLO. All are invited to attend and refreshments will be provided.
ENERGY DEPARTMENT
Program Director Jim McNamara
PG&E Energy Savings Assistance Program: Energy outreach personnel have enrolled 1,926 PG&E
customers in the 2013 program as of December 7. The totals by county are: Monterey - 782, San Luis Obispo –
826, Santa Barbara – 314 and Santa Cruz - 4. The 2013 contract had an original total goal of 1,800 units, but
that has been raised to 1,950 units with the addition of 150 units for Santa Cruz County. Invoicing for 2013
work through the end of November is $1.33 million, about $210,000 higher than our total through the same
period in 2012. Our current Home Inspection pass rate is 97.11% and our Natural Gas Appliance Testing
(NGAT) pass rate is 97.45%, both are at the top of the list of the 35 PG&E ESAP contractors working in 2013.
PG&E added a new goal to the program in 2013, 20% of units enrolled in the program must be multifamily
dwellings. CAPSLO is currently at 34% for the year, helped largely by recent work in larger apartment
complexes in San Luis Obispo.
So Cal Gas Energy Savings Assistance Program: Over 1,198 Gas Company customers have been enrolled in
the 2013 ESAP program through the end of November 2013, of which 341 of the enrollments are in Northern
Santa Barbara County 857 in San Luis Obispo County. Revenue from both of our utility funded ESA Programs
has remained consistent through 2013, with none of the major fluctuations we encountered in 2012.
PG&E MIDI: Work on the Middle Income Direct Install program started the last week of August. The program
includes free interior and exterior lighting retrofits for households that do not meet the income qualifications of
the low-income programs. Energy has submitted invoices totaling $28,788.03 through November 30. There is a
maximum of $100,000 in this contract but PG&E has indicated this may be increased if contractors are able to
reach their goals.
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LIHEAP Weatherization: Energy fully expended its 2013 contract funds for LIHEAP Weatherization in
October, and has a balance of about 10% of its allocation for heating & cooling and water heater replacements
which should last until the end of 2013.
LIHEAP Utility Assistance: Energy has spent all of its 2013 allocation for HEAP utility assistance but still
has a balance of about $50,000 for fast Track utility assistance which is for clients who have a disconnect notice
or have already had their utility services shut off.
CSD Monitoring Visit: CSD Field Representative Kathryn Fong issued her final monitoring report from her
visit in October. The report is under review by Energy staff and a response to the report and action plan will be
submitted to CSD by the end of this month.
Santa Maria CDBG Home Repair Program: Work started on the program in October and a total of 12
households have been enrolled so far. Energy crews completed the first three projects in November and are
working on two other projects at this time. Projects have included a wheelchair ramp, water damage and
plumbing repairs, replacing a furnace and two water heaters. Pending projects include two roofing jobs,
resolving code enforcement violations on a mobile home, more water heater replacements and replacing the
ceiling and flooring in a home.
Wheelchair Ramp Under Construction
CDBG Wheelchair Ramp Project in Santa Maria
Marketing: Energy’s next special marketing effort will be to target the community of Santa Margarita for all
Energy programs and services in the month of February. This will be an effort that involves County Planning
staff, PG&E, So Cal Gas and CAPSLO Energy. After that, the same approach will be used to reach residents of
Oceano.
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FAMILY SUPPORT SERVICES
Program Director Melinda Sokolowski
Family Support Services Program – Reported by Melinda Sokolowski:
Family Support Services program-Direct Services continue to respond to a variety of referrals within the
program year. We continue to see some stability in the number of referrals coming in. The months from August
to October 2013 produced a volume of suspected child abuse reports for Child Welfare Services hotline. For
several months in a row, the CWS department received more than 400 calls.
As of November 30, 2013 CAPSLO staff completed 245 referrals from CWS and DSS Cal WORKs staff. The
majority of referrals continue to be for parent education support for children ages 2-5 years old. The number of
collaborative response referrals known as Path 2 referrals, are steadily coming in from Social Workers. We
received an average of two new referrals per day. We are working with more families that have open CWS
cases while they are reuniting with their children. These families are in need of case management support, items
for their children, community partner referrals and parent education.
This month we received several Path 1, low risk referrals and noticed more families were in need of
consultations to connect them with local resources. Staff attended several trainings this fall season, from mental
health support services to domestic violence. Staff is working hard to respond to incoming referrals,
maintaining an average of 20 open cases and working to keep our families connected to their community
support systems.
Innovations Play Therapy- reported by David Lichti, Licensed Marriage and Family Therapist:
Since the Innovation Play Therapy (IPT) program began in February 2012, the Innovation Play Therapists have
provided Multi-Modal Attachment Focused Play Therapy (MMAFPT) to 31 children, ages 2-7, who were
displaying symptoms of Attachment Disorder. Although the Innovation Play Therapy program is scheduled to
conclude at the end of January 2014, three children were referred in November, one by South County SAFE and
two referred by CWS, and, these children and their families were in dire crisis without anywhere else to go for
treatment, the decision was made to open these cases and to try to get them as many sessions as possible prior to
program end.
Program staff are working with an independent project evaluator contract by SLO County Behavioral Health.
The team is working together to analyze outcome data and survey families further in order to get a complete
evaluation of the project.
During the late Summer 2013, the Innovation Play Therapist was referred a very aggressive young boy who was
exposed to many explosive arguments between his parents both prior to their separation and after separation.
During his first few therapy sessions, the young boy played out many aggressive themes of power and control,
but by his 8th session, he began into include some nurturing themes and instead of throwing the toy baby doll
across the room, as he had done in previous sessions, he poured some water in the baby’s bottle and pretended
to feed the baby. In addition to the Play Therapy, the Therapist was asked by the center supervisor at his
preschool to write a behavior plan for the classroom and for home, which he did. While this young boy is still
having occasional unsafe behavior toward other children and staff, the frequency and severity of his outbursts
have diminished. Soon the Therapist will be seeking to bring this boy’s mother into the sessions to participate
in Theraplay bonding activities if she is willing and able to do so.
Services Affirming Family Empowerment (SAFE)-reported by Laurie Morgan, SAFE Program
Coordinator: South County SAFE staff is working hard to make sure all of our families have the support they
need for the upcoming holidays. Referrals for families has continued to be consistent, our staff are working on
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supporting basic needs as well as mental health support services. Oceano and Arroyo Grande sites provided
many Thanksgiving baskets with food collected at the school sites and with the generous assistance of the
Arroyo Grande Rotary club. The Nipomo FRC team assisted in offering a free Thanksgiving dinner to all who
need it. In December the Nipomo FRC will once again be partnering with the Marines for the annual Toys for
Tots distribution and all three sites will be working with the Optimist club to make sure all of the children we
serve have a very happy holiday!
SLCUSD Family Resource Centers- reported by Sami Schermerhorn, SLCUSD Family Advocate:
Many new referrals came into the SLO and Coastal FRC during November. Clients were looking for counseling
services, food bank locations, and Medi-Cal information/application assistance. One of my favorite parts of the
month included delivering over 20 turkey dinners to low-income families in Los Osos and San Luis Obispo,
courtesy of the SLO Food Bank. The dinners were pre-cooked and ready to go, making Thanksgiving dinner a
breeze! I was also able to refer several families to a holiday gift and tree drive through CAPSLO and the Elks
Lodge 322, which will make the holiday season easier for many families.
This November, I was assigned on-campus days at Sinsheimer Elementary and Laguna Middle School, where I
will work with the school staff and counselors ensuring that those students and families in need receive the
proper services and referrals. My time will also be spent responding to other campuses, as needed. We are
looking forward to the holiday season!
First Five Health Navigators Program, reported by Melinda Sokolowski
The Affordable Care Act upcoming deadline for enrollment is keeping the two Health Navigators busy.
Referrals for support services have increased due to outreach and program promotion. We are working closely
with the Health Access Trainers funded by First 5 SLO in order to keep apprised of the Covered CA application
process.
CAPSLO is now approved as a Certified Enrollment Entity for Covered CA and 6 staff are going through the
process of becoming certified. They are completing three day training as well as a finger print clearance. We are
looking forward to becoming an additional support to families in need of health care assistance and expect to be
fully certified by mid-January 2014. The number of calls from all age groups with questions about ACA
enrollment has increased in the month of November.
FACILITIES DEPARTMENT
Facilities Director Jason Lal
MSHS:
• Buena Ventura: Met with school district representatives and their contractors regarding the relocation
of the center to a temporary site on campus. We lease a section of property from them for $1 per year
and have placed our modular buildings on the leased land. The school district has decided to use some
bond money to build a new elementary school on the exact location we have our school at. They will
temporarily relocate us to two modulars on site while the new school is being built. This will be for a
one year period. After that we will be permanently relocated into the current Kindergarten building. We
have begun discussions with Debby Youhouse (our MSHS program consultant in Washington, DC)
regarding the proper steps needed to dispose of our modulars which do have a Notice of Federal
Interest. More logistical meetings are planned, with the next one being in mid-January 2014 (exact date
TBD). At this point in time, the school district does not even have concept sketches or timelines
developed.
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•
•
•
Las Vinas: Tree trimming for health and safety to begin the week of December 9th.
Bonita: In process of replacing flooring in the children’s bathrooms during furlough.
Scheduling carpet shampooing and floor waxing for the SLO/Santa Barbara area. Ongoing
through January. This goes for the Head Start program as well.
Head Start/Early Head Start:
• Budget development for 2014-15 year has been completed, as well as a spending plan for the current
year should there be any savings near the end of the fiscal year.
• Sunnyside: School district is repairing an eroded bank near the back of the building used for placing
ladders for roof access for maintenance to the roof, HVAC system, etc. In addition, approximately
$1700 in HVAC repair work has been identified as being needed. In process of obtaining a PO for
requesting the work to be done by vendor BMI.
• Five Cities: Replacing a window shot out by a vandal during the off-hours with a BB gun. Replaced a
hot water heater that began leaking a few weeks after the Federal Review in October.
State Childcare:
• Ongoing work with the Housing Authority of San Joaquin County to begin the final phase of building
repairs started last year. These repairs are for health and safety and are being funded by grants from the
State of California that we applied for. These two grants expire in June 2014 and June 2015. All projects
are expected to be completed before the program starts back up for the new season on or around April
15, 2014.
• 800 South A Street, Arvin: Vandalism repairs have been completed and we are officially done with
any obligations related to returning the building to the same condition it was in when we began our lease
with the property owner. Keys have been turned in to the owner and we’ve received correspondence
from him thanking us for finalizing things the way we did. We moved from this site to the Ruben J.
Blunt center/building next door to our Sunset Child Care Center.
Homeless Program:
• Conducted searches of the Maxine Lewis Memorial Shelter and November and December overflow sites
(Church of the Nazarene and Mt. Carmel) with a bedbug detection dog on Tuesday, 12/3 from
approximately 12:45 to 2:30 pm. Owner Mike Gray walked detection dog Cajun through all three sites
and no bedbugs were detected.
• Working with the program and California Men’s Colony to accept a donation of metal bunk beds to
replace the wooden bunk beds currently used at the shelter. Bed bugs typically do not reside in nonorganic materials such as the metal bunks, so this will be a great step forward in improving conditions
for our clients at Maxine Lewis.
Administration/Southwood:
• Continued support on CDBG projects, assisting with grants, inspections, year-end projects, renovations,
set-ups for events, consulting, performing walk through inspections, monitoring at our delegate agency’s
sites, etc.
HEALTH AND PREVENTION SERVICES
Program Director Raye Fleming
ADULT WELLNESS & PREVENTION SCREENING
HEALTHY EATING FOR SUCCESSFUL LIVING:
Since our second class concluded we have been busy compiling all the survey questions and feedback that we
received from our Oceano students. We are once again grateful for all the positive comments that we hear from
the students and how often they tell us that the class jump started them into making healthier changes in their
lives. We have also been in contact with our San Luis students from our first class as we just sent out a 6
months post survey to see if there have been long term changes from the class.
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We held a project Advisory Council meeting on November 19th to update them on the Healthy Eating Class
that just concluded in Oceano and discuss our options for next year. We have gotten a lot of interest from the
Cayucos library and visited there after our Cayucos Health Screening clinic. The librarian has a perfect space
for us and feels that there is interest and need amongst her patrons so we are considering Cayucos for a class in
January.
ADULT WELLNESS
We held 11 clinics this month with a holiday canceling our Cambria clinic. During the month we still saw 61
clients and performed twenty-one full lipid panels! We are in talks with a CHC dentist to provide oral cancer
screenings at some of our clinics. As many of our clients have no dental insurance and rarely ever get to see a
dentist, we feel this would be a valuable service to provide.
We saw a 64 year old new client this month with no health insurance and worried about his blood sugar. His
mother has diabetes and he was worried that he may also have the disease. Indeed his fasting blood sugar was
so high that we urged him to immediately see a doctor at CHC and get treatment started. Our clinics are often
an opportunity for someone to access the healthcare system in a non-threatening environment and then follow
up by getting medical care and medication that will prevent a more serious illness.
Health and Prevention Education Department
Youth Advisory Group (YAG)
• Fourteen youth attended the November YAG meeting, where participants brainstormed for the website
project and reviewed the YEP program pre/posttest evaluation tool. YAG members gave several
recommendations that were adopted to improve the tool before using at school sites.
• YAG members and The Center staff had a Walk for Life team and raised $920 for the AIDS Support
Network.
The Center team at Walk for Life.
Teen Monologues
The Writers’ Team met twice this month to read through the script and make changes. We were joined by
Andrea Gomez from Tulare Health Clinics; she is looking to replicate the program with her Peer Educators.
Andrea became interested in replicating the project after attending the Teen Monologues breakout session at the
Healthy Teen Network conference in Savannah.
Outreach
• Health Educators, Emma Fay and Charley Newel attended Cal Poly’s “Let’s Talk Sex” hosted by two
students from the Gender Equity Center. The monthly event provides a forum where students can talk
openly about reproductive health and sexuality. Health Educators talked with 20 students about The
Center and the services it provides and gave out Center cards and condom compacts.
• A two- hour presentation covering STIs, HIV and condom use was provided to a SLOHS health class.
• Presentations were provided to Six Drug and Alcohol groups serving 110 adults in SLO County. The
two-hour presentation covers STIs, HIV and partner communication.
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•
Emma Fay presented in two Cuesta College Health Classes to over 85 students. The two session
presentations covered STIs, HIV and Pregnancy Prevention.
Health Educators hosted The Center booth at the AGHS Health Fair, 900 students attended. Student’s
learned about The Center’s services and tested their knowledge on HIV and STI prevention.
Health Educators Sarah Cole and Emma Fay explain The Center’s
services to students at AHGS Health Fair.
. PROJECT TEEN HEALTH
•
•
•
•
•
Nine students attended The Youth Engagement Team (YET) Orientation at the Community Health
Center’s on-campus clinic. Each team member received a Youth Engagement Team binder which will
serve as a training manual and reference guide for students throughout the project. Jenna Miller, Project
Coordinator, conducted the project orientation covering: expectations, goals, upcoming events, and
projects. The YET members and Jenna brainstormed ways to assess the health environment at
Fairgrove Elementary. Students brainstormed survey questions to help assess the eating and physical
activity behaviors of the 5th and 6th graders. YET members are very eager and excited to create healthful
changes in their community!
This year, AmeriCorps goal is to increase high value volunteers for their partner agencies. Shelby
Benko, PTH’s AmeriCorps Member, has done an exceptional job creating partnerships at Cal Poly to
recruit high value volunteers. Shelby organized a Volunteer Orientation at Cal Poly which was
attended by students from service clubs, the Nutrition and Kinesiology Department, and other related
majors. So far, over 17 high value volunteers have been recruited and volunteered their time leading
exercise classes, providing nutrition presentations, and assisting with PTH events.
PTH’s 5th Annual Health and Fitness Fair at Arroyo Grande High School was a great success! Over 13
organizations promoting healthy lifestyles reached over 900 students. PTH was pleased with the new
participating organizations which included the local California Fresh Market, Jaffa Café, Browne
Psychology Services, The Center, Fitness 19, and The Dune Center. PE teachers were very pleased with
the event, vendors, and student participation.
This fall semester, Project Teen Health hosted a three-week small-group Boot Camp program led for
the first time by Cal Poly volunteers completing their senior project and internship with PTH. Twenty
students participated in the Boot Camp program and made special connections with the Cal Poly
students. One Boot Camp participant shared, “I am so happy I got involved with Project Teen Health;
before this, I had nothing to do afterschool. Everyone here is always so nice and encouraging.”
PTH partnered with RISE for the first time. Eight students and four Cal Poly volunteers participated in
the 2-hour self-defense training offered after Boot Camp. Students learned how to not only defend
themselves physically, but how to say “no” and set boundaries with others.
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•
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•
PTH continues to see students at CHC for nutrition consultations three days a week. PTH Educators
have already seen 50 unduplicated students. Many of these students are connected to services and
programs including the PTH Club, the YEP, Boot Camp, and other CHC services. With support from
Nutrition Educators, students are accomplishing goals and changing their health behaviors which
include: reducing sugary beverages and processed foods, increasing whole foods and fruits and
vegetables, and exercising more frequently.
20 students active in PTH received free 4-day Kennedy Club Fitness passes to help encourage exercise
habits during thanksgiving break.
Four students participated in “Walk for Life” supporting the AIDS Support Network and another four
students participated in the Santa Maria Turkey Trot.
Youth Advisory Group (YAG)
Project Teen Health (PTH)
Liberty Tattoo Removal
Our clinic was held on Nov. 24th and Dr. Fishman treated 25 clients. We had 7 GYA cadets and 4 Los Prietos
boys, from Santa Maria. The new foot pedal worked wonderfully!
Janet continued meeting with Marci Powers, Sister Theresa and Alison Ordille from the Jail regarding a
mentoring program in the future. These meetings, which are now twice monthly, are very exciting for all
involved, especially the jail staff. They have wanted a mentorship project for many years, and it looks like it is
finally moving forward.
Janet presented at the Anti-Gang Coordinating Commission meeting, handing out a fact sheet showing how
many ex-gang members had been successful in removing their anti-social tattoos and staying out of
incarceration. Last year, our recidivism rate was 4%. The DA personally thanked Janet for doing such a great
job, which was appreciated. LTRP is still considered one of the most successful anti-gang programs in the
County.
Janet met with her first Honor Farm AB109 client, Michael, who will begin removing his anti-social facial gang
tattoos before he is released. He is determined not to recidivate, has been clean and sober for many years, and
already is looking for a clean and sober living house for when he is released. He is excited to begin this process,
and has already done his required volunteer work.
Janet went with Marci Powers and other local service providers to a training in Fresno called “Jail to Jobs”. The
training dealt specifically with counseling previously incarcerated people in their job searches. Many unique
materials were used and it was a very full day of learning valuable techniques to assist clients.
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Our first client from King City has begun treatment, with the assistance of his Child Welfare Service social
worker. He is employed in Paso Robles, but doesn’t feel safe with his old tattoos on his neck. To insure his
safety, and the safety of his three children, he has begun removal.
The Center for Health and Prevention
In early November, The Center’s Forty Wonderful program received over $5,000 in funds raised locally during
Breast Cancer Awareness Month in October. Sunset North Car Wash donated a percentage of sales, and
Almond Country Quilters raffled off a “Yes Ma’am” quilt to raise funds to provide free breast cancer screening
services for low-income women in San Luis Obispo County.
The Clinic Director was invited to present at the Homeless Services staff meeting on November 18th. She
provided an overview of services offered at The Center, and answered questions regarding insurance and access
for the homeless population.
The Center’s Teen Wellness Providers and two Peer Providers from the Generation Next Teen Resource Center
attended a presentation of The Shaken Tree, provided by Henry Herrera of Transitions Mental Health
Association. The Shaken Tree is an award-winning documentary of the journey families experience when a
member has chronic, persistent mental illness. Filmed in SLO County, the documentary provides hope to
families that they are not alone and describes ways to survive and live life fully while sharing it with someone
who has a mental illness.
The Division and Clinic Director attended the SLO County Reproductive Health Collaborative on November
20th. In addition to group discussion regarding the changes family planning clinics will face under healthcare
reform, the meeting included a Hepatitis C update provided by Alana Rodriguez of the SLO Hep C Project.
The Center is partnering with SLO Hep C to provide free screening at both sites.
Youth Development Programs
Teen Resource Center at the Generation Next Building
• The Teen Resource Center is partnering with the Food Bank afterschool healthy snack program. The
students receive different snacks every day and the reviews are positive.
• The Teen Resource Center has begun to close 30 minutes earlier to encourage participants to walk home
when there is still light out due to safety concerns. Closing early has allowed time to debrief with the
teen staff which is often needed after interfacing with challenging situations during the day.
• The first Teen Discussion Group occurred in which students came together and connected about issues
affecting teens. It was great to provide a space where teens could feel safe talking about their feelings
and interests. Although many of them have known each other prior, it was the first time many had really
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•
•
•
•
•
asked about one another’s lives on a deeper level. We look forward to offering these meetings bimonthly.
The program partnered with the Boys and Girls Club to provide an incentive for their older youth
participants. Many of them had never visited our site, so their incentive was to come over and enjoy the
space. All youth enjoyed their time and were amazed by the facility. One student asked “So, I could
come here every day and do all of this stuff for free?” We find that once we get students in the doors of
the Generation Next building, this is the typical reaction.
To fulfill a visible need of connecting the teen staff team regularly, all-staff meetings were increased to
bi-monthly. Over the Thanksgiving break an all-day team building was offered which allowed the team
to reconnect and learn more about each other.
In collaboration with Creative Mediation, the “Step Up” training was offered. The training developed
the participant’s skills in standing up for themselves and those around
themselves. It helped them understand conflict, its effects and healthy ways to face and deal with it in
their lives. Students were very involved in the training and seemed to feel very comfortable with the
facilitators. One student commented that she “didn’t get bored or zone out once during the whole 2.5
hours!”
The program was featured in an article in the Paso Robles Press November issue.
http://www.pasoroblespress.com/v2_news_articles.php?heading=0&page=72&story_id=9840
Teen Academic Parenting Program
• 36 expectant and parenting teens received case management services
• Teen Parent Support groups were offered in the North County in collaboration with the school district
Information and Education Life Skills Classes /Activities
• A session of three life skills classes was offered to students at Paso Robles High School. Post surveys
indicated knowledge on avoiding pregnancy, STI’s and HIV, goal setting and communication skills
were obtained as a result of participation.
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Health Career Internship
• Individuals involved in the Health Career Internship participated in learning activities on
communication, planning for the future and heard from a probation officer about her experience in law
enforcement.
• In a post survey one participant commented on her involvement with the project by stating the
following: “Lots of careers I never would have considered before this now are good options and its
pretty cool how that happened.”
HOMELESS SERVICES
Homeless Services Director: Dee Torres
Maxine Lewis Memorial Shelter (MLM) and The Interfaith Coalition for the Homeless Church Shelter
Program (ICH):
During the month of November 2013, the shelter programs served an
average of 83.1 persons per night; each person received one or more nights
of shelter, for a monthly total of 2,492.
MLM bed total was 1,462 bed nights.
The ICH shelter host for November 2013 was, Nazarene. The ICH bed
total for the month of November 2013 was 1,030.
Children used 322 bed nights this month for an average of 10.7 children per night.
Diner and Dashers totaled 497 for November 2013, with a nightly average of 16.6 persons. Total meals
(breakfast and dinners including Diner/Dashers) served were 5,481.
In the month of November 2013, 46 total persons in need were turned away for a shelter bed due to overcapacity, an average of 1.5 per night. Another 22 requests for shelter were turned away because they were
screened out as ineligible for service.
Maxine Lewis Memorial Shelter - Submitted by Della Wagner, Shelter Program Manager
Facilities Update:
We had a client report to a staff on 11/24/13 that she was bit by bed bugs at the shelter. With the help of the
Facilities Department the shelter was inspected by Clarke Pest Control on 11/25/13. The technician who came
out inspected the bunks and the inside of the shelter. He reported he did not find any evidence of bed bugs
and/or eggs. The shelter will be inspected again the first week of December, as well as The Nazarene and Mt.
Carmel churches, by the bed bug detection dog, to further rule out any bed bugs and/or eggs.
Program Update:
On November 16th, student volunteers with the Development Through Art Group from Cal Poly came to the
Over Flow. Students brought arts and crafts supplies and helped the make turkeys and anything else they
wanted to do. All the children who participated had a great time. There were glitter and feathers everywhere, on
their papers, on their clothes and hair, and especially their tables and floors. One child said “I want all the glitter
in the world so I can make a sparkly mountain”. They enjoyed all the beads, feathers, and glitter. The students
were very kind, helpful, and had a lot of patience. We hope to see the volunteers again soon.
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Thanks to many kind and generous donors, we were able to purchase pizza for our Thanksgiving dinner. All of
the clients were thrilled to eat hot pizza for dinner. Other donors brought in pies and vanilla ice cream. It was a
fun and peaceful evening.
During the last week of November we received our Holiday Card mailer from
the printer. Staff and volunteers from all over the community helped to stuff,
seal, and label over 13,000 envelopes. Everyone from clients, young and old,
volunteers, and a group of men/women with the Army Reserves at Camp
Roberts worked on getting our cards ready to mail.
Success Story:
A two year male child began working with Speech Therapy during late summer. He attends CDC and also
receives services with other agencies such as Tri Counties Regional Center and Martha’s Place. Before starting
to work with these other agencies, he was not able to verbalize words as other children his age. You could see
that he would at times get frustrated that he couldn’t communicate himself to others. His mother made sure to
take him to all his appointments. He began learning some sign language to help him communicate with his
brother and mother. During Thanksgiving weekend, this little man told me “hi”, “bye”. It is the first time I have
heard him. He was so proud he was talking he kept going on, and on “Hi, bye, brother, mama” over and over.
His work with the speech therapist is showing results. Each night he runs up to me for a hug and tells me “hi”
then laughs. He helps to remind me why I love my job.
Prado Day Center – Submitted by Shawn Ison
In November, the Prado Day Center averaged 117 people daily, for a total of 3,514 persons using the site one or
more days. An average of 5 children used the site daily for a total of 138 times children used the center during
the month.
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People’s Kitchen continued to provide a daily hot meal with an average of 84 persons each day and a total of
2,513 meals served. The breakfast program served 2,281 meals for the month with an average of 76 persons
served each day. We had five hot breakfasts prepared and served by volunteers in the month of November,
which our clients continue to enjoy very much.
Facilities update:
We were unable to do client laundry for nearly a month when we had two dryers and a washing machine break
down beyond repair. Between our client laundry and towels for drying off after showers, the machines see a lot
of heavy use. Idler's donated two new dryers and a washer asking us only to pay for the warranties on the
machines.
Program update:
The parking program continues to run smoothly, with six individuals currently in the program.
The CHC Dental Van provided dental care two days in the month of November, serving a total of 15 clients. We
also had a Cal Poly fraternity of 20 volunteers do their service project at Prado. They cleaned the kitchen,
bathrooms and the day room. They also cleaned out and reorganized the sheds, and cleaned up the garden.
They even purchased a new rake and donated it to Prado. Another group of Cal Poly students majoring in
Recreation, Parks, and Tourism provided 100 breakfast burritos to our clients on November 10th. In addition,
Cub Scout pack 333/322 collected towels and assorted toiletries as part of their community service project.
The Warming Station was open on Thanksgiving night. Originally there was a predicted rain storm for
Thanksgiving and staff and dinner were scheduled. 15 people were off of the street and indoors for the night.
Thanksgiving Lunch at the Prado Day Center was provided by Bon Temps Creole Cafe of San Luis Obispo.
Lunch was served by a variety of volunteers from Bon Temps and Mary Parker's family (President of People's
Kitchen, SLO). A big thank you to Phil Lang for continuing to provide a wonderful Thanksgiving meal!
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Community Volunteers also assisted with delivering our Thanksgiving Lunch to 17 recently housed, disabled,
medically fragile that would have not had the option of a Thanksgiving meal this year.
Success Stories:
It is difficult to imagine being homeless and living in the elements without shelter. This particular client has
been utilizing services at Prado for quite some time, choosing not to enroll in case management for personal
reasons. He is kind to other clients and very helpful to staff, donors, and volunteers. He usually has a smile on
his face as well as a positive attitude. He is always asking staff if there are any extra duties we may need help
with. He frequently helps out in the laundry room, asking nothing in return. I enjoy talking with him about
music, sports, etc. He loves classical music and staying busy at all times. He is genuinely a joy to be around.
A 65 year old client first came to us in July of 2013. He used our services at Prado during the day and then slept
at the night shelter. In September, he bought a camper truck and started utilizing our safe parking program. This
man has always been kind and pretty easy going with a sort of “live and let live” attitude. Lately, he’s got a
smile from ear to ear. Through working with his case manager, he found out he qualifies for the Section 8
housing for Veterans, and has found an apartment. He says he never much cared for this town, and is happy to
be moving to Atascadero. We’re all very happy for him, and the timing is perfect-just before Christmas. He has
been a chef in years past and has missed having his own kitchen. He has special plans to prepare his family’s
traditional Christmas dinner of “New Orleans Gumbo” and bread pudding for his son and grandsons to celebrate
his new home.
Case Management – San Luis Obispo – Submitted by Mary Lou Zivna
In the month of November 2013, the San Luis Obispo Case Management office had a total client caseload of 56
consisting of 38 singles, 10 adults/parents and 8 children (7 families). We have 13 seniors, 27 disabled adults and 3
disabled children. Nine of the clients are chronically homeless. Three clients were housed during the month.
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Success Story:
A male came into services at the shelter and immediately signed up for the case management program. He was a
Vietnam Veteran and received a pension from the military. When he returned from Vietnam, he began employment,
married and had children. He was married for 20 years and had a normal life. Then he got divorced, moved and was
driving long haul when he had an accident getting out of the cab of the truck. This forced him to become dependent
on others, something that was hard for him and due to the injury had to give up driving. He became homeless and
after some time was introduced to a VA representative who assisted him in getting his VA pension. He had been to
San Luis Obispo many times in the past and was drawn back here. Once on case management, he was told about
VASH/Section 8 and was introduced to a representative from PATH who is the organization working with Veterans.
He qualified for the program and soon had a meeting with the Housing Authority and received his VASH voucher.
The Housing Authority looked favorably on him and he ended up in one of their senior units in Paso Robles and is
very happy.
Two clients who are participating in the SAFE Parking program are looking forward to moving in December to their
new homes. More on this in the December report. One is a veteran who received a VASH voucher and is moving
into an apartment in Atascadero and one is moving into one of Transitions housing units. Two more participants who
have been on the waiting list will be moving in as the housed individuals move out.
Case Management – North County – Submitted by Michael Sheard
In the month of October, 2013, North County case management had a total of six clients. They consisted of 6
disabled, chronically homeless single males, 2 of which are seniors.
Success Story:
This month was significant because it was a steady time for around the holidays. A male in his 30’s spent time
with his family for Thanksgiving. He has some close relatives that he attends church with and was able to have
a special feast. It is so important to be with friends or family during the holidays for our clients. This may sound
like a typical seasonal event for most, but it provides support and stability with the people we serve. For them,
this is everything. Across the way there were some other permanent housed clients preparing for their turkey
day.
Two roommates have had their ups and downs in their own pasts, and criminal histories too. If you met them
today, you may never have guessed where they have been with their personal hardships. They are intelligent
and warm hearted. This year was pleasing for them for a few reasons. They have both been successfully housed
for over 7 months and have built rapport. Another exciting monument for them was to be able to host a
Thanksgiving dinner at their place. There were only two guests, but it felt big to them. For one of the
roommates it was their first time in over twenty years he’s been able to have somebody over for a formal
dinner, and for the other roommate, sadly separated from his family, it felt good having guests over too. There
was a communal effort to help with donated food and other items needed to have a positive experience. I am
pleased to say this Thanksgiving will be one they will probably always remember.
Case Management – South County – Submitted by Larry Feldt
At the end of November 2013 South County Case Management was serving 76 people. Of these 27 were
adults/parents, 28 were children, 21 were single people and we were providing services to 19 families. Included
were 15 seniors, 24 disabled adults, and 1 disabled child.
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Success Story:
Here is an update on the family of 7 who
were the subject of our August Board
Report. As you may recall, at the end of
August, this family had an interview set up
with HASLO for Public Housing and their
5 children had benefited from new clothes
provided by the Dambly Fund. The wife is
employed at Best Buy and the husband,
who is disabled by a serious mental illness,
stays home with the 5 children.
The family and their case manager did
attend the interview for Public Housing
which went well. Unfortunately due to demographic requirements by HUD, HASLO was unable to offer them
the available 4 bedroom. The case manager worked closely with HASLO staff and at the beginning of
November a 3 bedroom unit became available and was offered to the family. The family moved into their 3
bedroom apartment on November 2. They had no furniture, beds, etc. but preferred sleeping on the floor in their
home to being homeless. Their case manager arranged for them to borrow sheets, pillows, and blankets from
MLM Shelter. Over the next few days their case manager found and provided the family donated beds, a couch,
some kitchen supplies, etc. Their case manager also nominated them for the “Adopt a Family Program” offered
each year by Martin Resorts, a company which operates several hotels in SLO County. They were chosen for
“Adopt a Family” so they will be provided a complete Christmas with a tree, gifts for all family members, a
Christmas meal, etc.
Recently the father, who was doing a good job caring for the children, suffered a psychotic break and will have
to go into an inpatient facility for a couple of weeks. The case manager is helping to arrange child care so the
mother can continue to work at Best Buy and the father will have some relief when he returns home.
Case Management - Re-Entry/Post Release - Submitted by Andrea Hererera
Currently there are 16 individuals assigned to the case manager (15 males and 1 female).
Of the 16 clients, 10 are housed in sober living environments; 3 are currently in sheriff’s custody; and 2 are
doubled up with family.
In November, direct services funds were utilized by 3 individuals in the AB 109 program to secure photo
identification for the purpose of employment.
Success Story:
A male AB109 client gentleman was able to use direct service funds to secure interview attire, which he wore to
a recent job interview. The gentleman was offered a full time position with a local restaurant as a line cook. He
will be able to work and still continue his treatment. His ultimate goal is to save enough funds to purchase a
vehicle and eventually move into a studio apt.
November 2013 – Data Analyst – Submitted by Aaron Lewis
Additional Services to Address 10 Year Plan to End Homelessness
On November 5th, the proposal to fund additional services to address 10 year plan to end homelessness was
presented to the County Board of Supervisors (as discussed in the September 2013 Homeless Services Board
Report). However, the original proposal that was voted on by 2 HSOC subcommittees as well as the full HSOC
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was not what was presented. What was presented were two different options, one that would be administered
by local non-profits, and one that would be administered by the county.
The first option, Option A, was the one that would be administered by the local non-profits. This would provide
6 full time employees (5 case managers and 1 MH professional) to provide services to the most vulnerable
chronically homeless in our county, to work with them to get them off the streets. These would partner with
HASLO to obtain housing vouchers for the 50 most vulnerable clients. Unfortunately, this proposal did not go
into the long term goal of 14 full time employees, 2 of which would be MH professionals, nor did it go into the
additional gap funding to help with move-in costs, initial rent, additional rental costs (money to secure the unit
prior to the unit being approved by HASLO), as well as money to pay for repairs to units, if needed, that was
included in the proposal that was voted upon. It was stated at the follow up HSOC meeting that these items
were included in the staff report, however they were not in what was presented.
The second option, Option B, was presented as an option for the county to administer this program. This went
into details about what the cost would be to administer and how it would tie directly to County Mental Health
for that portion. It was broken down in a similar fashion as Option A, but the additional cost to fund is between
$117,000 to $192,000 per year.
Following the presentation, several CAPSLO homeless services employees and clients spoke during the public
comments portion. They urged that if this type of program were to start, that people who have a strong
knowledge of and ability to work with this clientele be the ones who administer it.
In the end, the Board of Supervisors voted to put together a “hybrid” RFP to be put out, where a combination of
local non-profits as well as the county could put together a proposal on how they could execute a program like
this. We are now waiting for this to be released.
Remaining Holiday Events:
Babes in Toyland: December 6th, Clark Center, Arroyo Grande (6:00 PM)
The Nutcracker: December 13th, PAC Center, SLO (7:00 PM)
Chiro-Feed - Saturday December 14th BBQ and Gifts at Prado all day event
Client's Holiday Party - December 24th at Prado Day Center Christmas Day:
Christmas breakfast will be served at St. Stephens Church (on the corner of Pismo and Nipomo), 7:30am-9:30
PM
Christmas lunch will be served at the Maxine Lewis Memorial shelter at 12:00 PM
Christmas dinner at the Odd Fellows Hall on Dana from 5-8 or until the last person is fed
Prado Day Center is closed on Christmas Day
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Some Additional Pictures from Thanksgiving
Thank You St Barnabas!!!
Dee recently received a donation of $782.00 from the St. Barnabas Episcopal Church Thrift Shop in Arroyo
Grande. Pictured above are Peggy Barclay and Bill Bailey (left and right) representing St. Barnabas and Dee).
58
HUMAN RESOURCES DEPARTMENT
HR Manager Laura Streeter
I.
Agency Headcount
Employee Headcount
Regular
Seasonal
Limited Term
Subs/Temps.
Total Employees
Annual Growth
FT
423
409
12
New Hires
Regular
Seasonal
Limited Term
Subs/Temps.
Totals
Totals 2012
New Hire Growth
Jan
4
3
1
0
8
8
Terminations
Voluntary
Monthly Turnover %
Involuntary
Monthly Turnover %
Totals
Annual Turnover 2012
II.
Employee Benefits
Contributions
Current Month
CAPSLO
Employees
Total
Total Participants
Participation Rate
PT
26
9
6
844
41
1.03%
Jan
4
0.45%
2
0.22%
6
18
Feb
1
5
0
3
9
19
Feb
2
0.22%
0
0.00%
2
8
Health
Insurance
$296,736
$29,449
$326,185
451
Totals
449
418
18
123
1008
2012
428
433
15
156
1032
Mar
4
3
0
5
12
10
Apr
5
2
2
3
12
13
Mar
6
0.7%
4
0.45%
10
12
Apr
7
0.79%
13
1.47%
10
15
403(b)
Retirement
$44,839
$90,604
$135,443
525
59%
May
3
7
1
1
12
14
May
3
0.34%
1
0.10%
4
11
Jun
3
3
7
4
17
15
Jun
6
0.66%
0
0.00%
6
14
Current
Month Total
$341,575
$120,053
$461,628
July
4
7
2
4
17
10
July
10
1.09%
1
0.10%
11
5
Aug
12
1
3
8
24
8
Aug
12
1.34%
1
0.11%
13
17
Sep
5
3
1
9
18
71
Oct
5
0
1
1
7
14
Sep
7
0.78%
2
0.22%
9
12
Year to Date
$4,883,105
$1,529,847
$6,412,952
Oct
8
0.89%
7
0.78%
15
6
Nov
7
1
0
1
9
9
Nov
8
0.90%
3
0.33%
11
1
Dec
Dec
2
Totals
2012
$4,762,862
$1,329,392
$6,092,254
Note: Health Insurance includes Medical, Dental, Vision, Life and Long Term Disability. CAPSLO pays 100% of premium
for eligible full time employees and 50% of premium for part-time employees (20+ Hr/wk) Employees contribute 100% of
premium for dependents.
III. Internal Transfers & Promotions
Eren Ubias transferred to Health Educator & Child Care Services Specialist, CCRC in SLO
Rosa Cisneros promoted to Teacher I, State Child Development in Arvin
IV. Newspaper/Online Advertising Costs
Current Month
ADC
$0
Central Admin
$0
CCRC
$0
CYFS Admin
$0
Year to Date 2013
Total Costs 2012
$0
$0
$453.00
$2,382.09
$0
$0
$381.00
$0
59
YTD
53
35
18
39
145
191
-31.7%
YTD
73
8.14%
34
3.78%
97
121
YTD
Turnover
%
11.9%
14.4%
Energy
Early Head Start
Family Support Services
Head Start
Health Services
Homeless Services
MSHS
State Child Development
$0
$0
$0
$285.50
$200.00
$0
$0
$0
$0
$0
$0
$760.50
$666.00
$0
$902.75
$447.00
$0
$494.48
$315.00
$706.66
$883.00
$0
$4,871.30
$251.55
TOTAL
Past 12 Months
$485.50
$924.00
$3,485.25
$9,345.08
$9,904.08
V: Applicant Sourcing
VI.
Workers’ Compensation Claims
JAN
FEB
MAR
2013
ADS
CA
CCRC
CYFS
EHS
1
APR
1
MAY
JUN
JUL
1
AUG
SEP
1
60
OCT
NOV
DEC
Energy
1
FSS
Head Start
Health
Homeless
State CDC
MSHS
CYFS Admin
1
2
2
0
2
4
3
TOTAL
YTD 2013
YTD 2012
2
1
2
1
0
4
6
1
1
2
2
1
1
7
3
3
1
4
8
10
3
11
15
2
13
20
9
22
25
4
26
29
6
32
31
1
33
34
1
34
35
IT DEPARTMENT
Program Director Jarrod Plevel
1. Server status:
a. Email space available 58.25%
b. File storage available 21.5%
2. Barracuda email spam filter statistics as of 12/4/2013:
a. Filtering over 10,000 messages a day
b. Viruses blocked 11,675
c. Spam messages blocked 6,489,104 messages to date.
d. Total scanned to date 7,932,835
e. Outgoing Mail Scanned: 343,207 messages
3. 212 Work Orders completed during the last month.
4. E-rate (Discounted phone and data services):
a. Review for 2012-2013 successful, form 486 processed. Funding Received
b. Prepared, submitted and certified 2013-2014 form 470
c. Prepared, submitted, certified and created attachment 21 for 2013-2014 form 471
d. Reviewed form for 470 information for year 2014-2015
e. Prepared, submitted and certified form 470 for year 2014-2015
5. Migrated Email to Gmail.
a. Issued many communications to the agency about the plan
i. Created many step-by-step instructions for assistance
b. Set up solution in entirety
i. Signatures
ii. Spam
iii. Email routing
iv. Migrated devices
v. Fixed default email client / removed outlook shortcuts
vi. Shared mailboxes, including forwarded email
c. Move happened on December 13
6. Continued working on following large software projects
a. Finance System, assisted finance with blackbaud
b. Client intake and Tracking System, day in the life completed
7. Minor Re-arrange in HR
8. Setup computers in kitchens with monitor arms in
61
a. Las flores
b. Pasitos
9. Setup Ruben J Blunt center with 2 computers, internet and phones
10. Installed Blackbaud on all finance computers
11. Updated NoHo RR
12. CAPSLO IT Survey results:
Survey of work orders continuing, located here:
https://docs.google.com/a/capslo.org/forms/d/1IcNsYGPgdmhkm9ll77KbFTWKJ484RMm7BO_dq19dGA
Q/viewanalytics
62
PLANNING DEPARTMENT
Program Director Grace McIntosh
At the November Planning Committee the members continued to review the Homeless Services Program using
the new Program Assessment Checklist which is more in keeping with the Pathways to Excellence
requirements. The Committee will meet with Homeless Services staff in January to discuss staff
recommendations to address the budget shortfall and staffing ratios.
In addition to grant writing and reporting, Planners continue working with CYFS on the HS Annual Report as
well as the agency Annual Report, which will be presented to the Board in February. Pathways work during
November included completing client satisfaction surveys for Energy and MSHS as well as conducting surveys
with the Child Care Planning Council. These results will be sent to the Employee Council in January.
The Employee Council had their first meeting in November and invited Biz to attend the entire meeting. It was
an excellent meeting, with much enthusiasm and desire to work towards increasing communication within the
organization and improving program services.
Planning for the 2015 – 2018 Strategic Plan is underway. Planning and HR staff is working on the employee
survey, which will need to go out starting with the Pre-Service trainings in January 2014. The Employee
Council will be a part of the survey distribution process as well.
Board
Date
Approval Submitted Funder
9/20/2012
9/20/2012
9/20/2012
10/4/2012
9/24/2012
Bank Of America
Vons
9/20/2012
9/28/2012
Central Coast Funds for
Children
Program
63
Amount
Status
MLM
Homeless Services
Adult Wellness
$20,000.00
$5,000.00
$39,451.00
Awarded/$2,500
Denied
Awarded/$25,068
TAPP
$6,500.00
Awarded/$6,500
9/20/2012
9/20/2012
9/20/2012
9/20/2012
9/20/2012
9/20/2012
9/20/2012
9/20/2012
9/20/2012
9/20/2012
9/20/2012
10/12/2012
10/12/2012
10/12/2012
10/12/2012
10/12/2012
10/12/2012
10/12/2012
10/12/2012
10/12/2012
10/12/2012
10/12/2012
1/17/2013
1/31/2013
1/17/2013
1/31/2013
1/17/2013
1/31/2013
1/17/2013
1/31/2013
1/17/2013
1/17/2013
1/17/2013
1/17/2013
1/31/2013
2/4/2013
1/31/2013
1/31/2013
Community Based
Organization Funding
Community Based
Community Based
Community Based
Community Based
Grants In Aid
Grants In Aid
Grants In Aid
2/23/2013
2/23/2013
2/23/2013
2/23/2013
2/23/2013
2/23/2013
2/23/2013
2/23/2013
3/11/2013
3/6/2013
3/15/2013
3/15/2013
3/29/2013
3/29/2013
3/29/2013
3/29/2013
Office of Adolescent
Health
CSBG Targeted Initiative
AAA
AAA
DSS
DSS
DSS
DSS
3/21/2013
3/21/2013
3/21/2013
3/21/2013
3/21/2013
3/21/2013
United Way CIF
United Way CIF
United Way CIF
3/21/2013
3/21/2013
3/21/2013
3/21/2013
US Dept. of Justice
Kellogg Foundation
4/18/2013
CDBG/Paso Robles
CDBG/Paso Robles
CDBG/ Morro Bay
CDBG/City of SLO
CDBG/County of SLO
CDBG/Morro Bay
CDBG/Arroyo Grande
CDBG/City of SLO
CDBG/County of SLO
CDBG/City of SLO
CDBG/County of SLO
Adult Wellness
TAPP
Prado
Prado
Prado
MLM
MLM
MLM
MLM
HSC
HSC
Monthly Total
$2,500.00
$2,800.00
$5,000.00
$55,000.00
$70,000.00
$5,000.00
$5,000.00
$100,000.00
$100,000.00
$50,000.00
$50,000.00
$516,251.00
Pending
Pending
Pending
Pending
Pending
Pending
Pending
Pending
Pending
Pending
Pending
Forty Wonderful
$7,500.00
Awarded
Adult Wellness
$15,000.00
Awarded $10,000
LTR
$6,500.00
Awarded
Family Support/SAFE
$15,000.00
Awarded
Adult Day Center
Homeless Prevention
Forty Wonderful
Adult Wellness
Monthly Total
$27,300.00
$10,000.00
$4,500.00
$6,000.00
$91,800.00
Awarded
Awarded $8,000
Awarded $3,000
Awarded $5,000
TPP
Teen Resource Center
Minor Home Repair
Adult Day Center
CCRC
Direct Services
SAFE
TAPP
Monthly Total
$175,000.00
$92,745.00
$90,000.00
$51,000.00
$1,550,049.00
$479,403.00
$62,574.00
$67,500.00
$2,568,271.00
MLM
ADC
Adult Wellness
Second Chance
Mentoring Program
CCRC
Monthly Total
United Way Innovations
Award
CCRC
Monthly Total
64
$5,000.00
$5,000.00
$5,000.00
$288,997.00
$174,631.00
$478,628.00
$5,000.00
$5,000.00
Pending
Awarded
Awarded $85,000
Awarded $51,000
Awarded/$1,520,049
Awarded/$407,098
Awarded
Awarded
Awarded
Denied
Denied
Denied
Denied
Awarded
SLO County Community
Foundation/Women's
Legacy Fund
5/16/2013
5/16/2013
SLO County Community
Foundation/Women's
Legacy Fund
CA/CSD
Blue Shield of California
Bank of America
Title X Family Planning
Services Program
Nutirtion Education and
Obesity Prevention
5/16/2013
Safeway Foundation
5/16/2013
5/16/2013
5/16/2013
5/16/2013
5/17/2013
5/24/2013
5/16/2013
7/20/2013
7/20/2013
7/12/2013
7/15/2013
7/20/2013
7/20/2013
7/14/2013
8/13/2013
7/20/2013
7/20/2013
8/17/2013
City of Santa Maria
CDBG
Strategies
Paso Robles Wine
Country Alliance
Wells Fargo
County Department of
Probation
Head Start Replacement
Grantee
CDE Replacement
Grantee
7/20/2013
8/15/2013
8/31/2013
8/15/2013
8/15/2013
8/15/2013
8/15/2013
8/15/2013
8/31/2013
8/20/2013
8/31/2013
8/31/2013
8/31/2013
9/19/2013
9/30/2013
9/19/2013
9/19/2013
9/19/2013
9/19/2013
9/19/2013
9/19/2013
9/19/2013
9/19/2013
9/19/2013
9/19/2013
9/19/2013
9/31/13
10/15/2013
10/15/2013
10/15/2013
10/15/2013
10/15/2013
10/15/2013
10/15/2013
10/15/2013
10/31/2013
10/15/2013
Avon Foundation
National Hispanic
University
CDE -Nutrition
CDBG - Santa Maria
Dignity Health
In-N-Out Foundation
CA Maternal, Child, and
Adolescent Health Dept.
Central Coast Funds for
Children
CDBG/Arroyo Grande
CDBG/Paso Robles
CDBG/Morro Bay
CDBG/City of SLO
CDBG/County of SLO
CDBG/Morro Bay
CDBG/City of SLO
CDBG/County of SLO
NFPRHA
CDBG/County of SLO
CCRC
$5,000.00
Awarded
Paso Robles Teen
Resource Center
Central Admin
Health Services Clinics
MLM
$5,000.00
$32,840.00
$30,000.00
$8,000.00
Awarded
Awarded
Awarded $20,000
Awarded $2,500
Health Services Clinics
$200,000.00
Pending
CCRC
$153,000.00
Awarded $49,311
Health and Prevention
Project Teen Health
Monthly Total
$50,000.00
$483,840.00
Denied
Minor Home Repair
Direct Services/CYFS
$55,000.00
$3,000.00
Denied
Denied
Adult Wellness
Adult Wellness
$10,000.00
$5,000.00
Denied
Pending
LTR
$45,000.00
Awarded
$2,338,614.00
Pending
$2,604,424.00
$5,061,038.00
Pending
Forty Wonderful
$60,000.00
Denied
Head Start
CCRC/Food Program
Energy
SAFE
SAFE
$7,200.00
$980,723.00
$55,000.00
$10,000.00
$14,420.00
Pending
Pending
Awarded
Pending
Pending
TAPP
$23,294.00
Pending
TAPP
Adult Wellness
Adult Day Center
Prado
Prado
Prado
MLM
MLM
MLM
Health Clinics
Minor Home Repair
$8,200.00
$10,000.00
$10,000.00
$8,600.00
$59,907.00
$78,800.00
$8,600.00
$148,080.00
$148,081.00
$22,000.00
$50,000.00
Pending
Pending
Pending
Pending
Pending
Pending
Pending
Pending
Pending
Pending
Pending
Head Start San Diego
State Child
Development/Kern
County
Monthly Total
65
9/19/2013
9/30/2013
9/19/2013
9/19/2013
10/17/2013
10/17/2013
11/4/2013
11/4/2013
San Luis Obispo
Community
Foundation/Dunin
Opportunity Fund
SoCal Gas Education
Initiative
Aetna Foundation
CDE
10/17/2013
CDE
11/30/2013
11/30/2013
12/5/2013
12/5/2013
11/21/2013
12/5/2013
CCRC
Health and Prevention
Monthly Total
ESG/County of SLO
ESG/County of SLO
10/17/2013
11/21/2013
11/21/2013
11/21/2013
11/21/2013
Homeless Services
Office of Head Start
Office of Head Start
Santa Maria CDBG
Santa Maria CDBG
SLO Community
Foundation
MLM
PDC
State Child
Development
State Child
Development
Monthly Total
HS/Early HS - San
Diego
HS/EHS - SLO
LTRP
Energy Services
Paso Robles Youth
Center
Monthly Total
$9,996.00
Denied
$20,000.00
$40,000.00
$1,772,901.00
Pending
Pending
$39,428.00
$28,493.00
Pending
Pending
$583,334.00
Pending
$224,083.00
$875,338.00
Pending
$3,813,344
$5,984,924
$6,300
$110,000
Pending
Pending
Pending
Pending
$15,000
$9,929,568
Pending
Grand Total
$28,984,157.39
Total for 2013
Total for 2012
Total for 2011
$21,266,384.00
$4,699,674.39
$2,631,734.00
Detailed information regarding individual applications can be found in the corresponding Board Action
66

December CEO Update - Community Action Partnership of San Luis

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