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From the Popcorn Advisor
From the Popcorn Advisor Make your program POP! How you can fund your best year of Scouting with Popcorn. Welcome to the 2011 Campmaster Popcorn Sale… Thank you for investing the time and energy to “captain” your Scouting Unit’s 2011 CAMP MASTERS Popcorn Campaign. This sale plays an essential role in allowing you to generate unlimited funds for your unit. Imagine being able to pay for EVERYTHING your unit does for an entire year with popcorn sale profits. Trips…camp outs…trainings…advancements…blue & gold banquets...courts of honor… trailers…uniforms…it can and has been done! Last year, Scouts throughout the Indian Nations Council sold over 1.2 million dollars. Our top seller was over $5,000. Our top unit sold $41,000! Our vision is to genuinely educate and give each Cub Scout Pack, Boy Scout Troop, and Venturing Crew the opportunity to participate in this incredibly profitable sale. This “Leaders Guide Book” will help to introduce our 2011 Popcorn Campaign, what it entails, how it will benefit you, time lines, the products, the prizes, online ordering and people who can help you. Hats off to you for making a difference in the lives of the Scouts in your unit! Don’t forget to visit the CAMP MASTERS popcorn website at www.campmasters.org and the Indian Nations Council website at www.okscouts.org Dave Wadley 2011 Council Popcorn Advisor Development Director INDIAN NATIONS COUNCIL BOY SCOUTS OF AMERICA 2 Popcorn Leaders Guide 2011 Popcorn Leaders Guide General 2 From Popcorn Advisor Welcome letter from Dave Wadley Must attend popcorn training sessions: TIPS 13 Popcorn Tips from a Pro 5 Sell the Scouting Program 14 Tips for Leaders A guide on why your unit should participate in the popcorn sale and where to start your popcorn sale. 6 High Adventure Dreams Come True See how many popcorn products you need to sell to make your high adventure dream a reality. 7 A Scout is Safe Make your unit aware of safety guidelines for fundraising. Checkout information on important deadlines involving commission, and take home sale. 8 Popcorn Products An informational sheet on this year’s popcorn products. 10 Popcorn Kernel Responsibilities Find out how you can lead your unit to the best year of Scouting. 11 Incentives Motivate your Scouts by enrolling in an incentive program. POPCORN TIMELINE Unit Popcorn Training 4 District Popcorn Kernels Need help or guidance with your popcorn sale? 2011 Presentation tips for Scouts from Michael Beck. Presentation tips for Leaders from Michael Beck. Resources 15 Sample Unit Budget 16 Popcorn Kick-Off Agenda A step by step agenda for Unit Kernels. 17 Online Ordering Step by step instructions on placing your CAMP MASTERS popcorn orders online. 18 Ordering Prizes Instructions for ordering prizes for your Scouts via the internet. 19 Prize Order Forms 21 High Achiever Form CAMP MASTERS High Achiever Prize Form. 22 Popcorn Order Form 23 $1000 Club Form To be completed by Unit Popcorn Kernel. Metro Kickoff (Eagle, Twin Arrows, Sac & Fox, and Sequoyah Districts) Thursday, August 25, 2011 6:30pm Stokley Event Center Neosho Kickoff 1 Thursday, August 18, 2011 7:00pm Sallisaw United Methodist Church Neosho Kickoff 2 Tuesday, August 23, 2011 7:00pm Ft. Gibson United Methodist Church Okatuli Kickoff 1 Tuesday, August 23, 2011 7:00pm Poteau United Methodist Church Okatuli Kickoff 2 Wednesday, August 24, 2011 7:00pm McAlester United Methodist Church Take Order Popcorn Sale Begins Thursday, August 25, 2011 Popcorn Sale Ends Friday, October 21, 2011 All Popcorn Orders and Prize Orders are Due to Council. NO LATE ORDERS Popcorn Distribution Popcorn distributed to district locations. Thursday—Saturday, November 10-12, 2011 Please coordinate with your Popcorn Kernel. All Popcorn Money Due Friday, December 6, 2011 All Popcorn Money Due to Council Office for Full Commission. Have questions? Please feel free to call us at (918) 743-6125 and we will be more than happy to assist you. Popcorn Leaders Guide 3 2011 DISTRICT POPCORN KERNELS Need help or guidance with your popcorn sale? Each district has a Popcorn Kernel(s) to help educate and guide units on how they can have a successful sale. Popcorn Kernels along with your District Executive will be able to answer any question you have regarding this year’s sale. Also, be sure to check out website frequently for popcorn resources! You can find resources at http://www.okscouts.org/popcorn Eagle Tim Fisher 7212 S. Columbia Pl Tulsa, OK 74136 (918) 688-8846 tim@fisherlaw.cc Twin Arrows Paul Dahnke 3618 S. 131st E. Ave. Tulsa, OK 74134 (918) 808-7266 dahnks@aol.com Brian Wernimont 1209 E. Fargo Broken Arrow, OK 74012 (918) 625-6327 brian@madisonmachine.net Holly Cowell 509 S. Locust Ave. Okmulgee, OK 74447 hecowell102@aol.com Okatuli Jason Bandy jbandy@windstream.net Neosho Amy Welch 535 Baltimore St. Muskogee OK 74403 (918) 698-3576 welchialyn@gmail.com Venturing / Exploring Sequoyah Robert Hunt 15006 E. 87th Pl N. Owasso OK 74055 (918) 344-8983 huntr02@tulsaschools.org 4 Sac & Fox Popcorn Leaders Guide John Runfola 13810 E. 83rd St. Owasso OK 74055 (918) 830-1792 j.runfola@hotmail.com COUNCIL KERNELS John Coates Celeste Rosenthal COUNCIL POPCORN ADVISOR Dave Wadley (918) 743-6125 dwadley@okscouts.org Tiffany Farrar (918) 743-6125 popcorn@okscouts.org Sell the Scouting Program Remember to sell your adventure individual Scout annual needs… and parents appreciate not having to come up with funds (dues) every week, month, etc. How do I Start My Sale? Begin with your immediate family members: 4Mom 4Dad 4Brothers and Sisters 4Cousins 4Grandparents 4Aunts and Uncles 4Close Neighbors, etc… 4Who purchased popcorn from YOU Last year. Remember we are selling the Scouting Program, not Popcorn. Selling popcorn as a fundraiser enables a unit to have the funds to deliver their “program”. We are selling Scouting, and people will buy if asked. 482% of the public has never been asked to buy popcorn from Scouts. People need to know why Scouts are selling popcorn… what is the reason? 4Volunteer leaders should inform Scouts, and their parents, how the popcorn sale directly benefits their unit program and directly benefits individual Scouts and their families. 4A printed calendar and unit budget will help educate parents and Scouts on “plans for the upcoming year”. The popcorn costs too much. 4Surveys show that people will purchase from a Scout, if asked, and if they hear “how it will benefit the Scout” who is selling. 4This is a unit fundraiser…not a “bargain sale”. Again, it is not about popcorn, it is about program. Our pack, troop, crew, or post has another fundraiser and we do not have a need to “sell popcorn”. You can do this as soon as you receive your “take order forms”… then canvas your neighborhood, friends, etc…those who may support your unit’s popcorn sale. And remember, tell everyone about your unit’s (pack or troop) program and why you are selling popcorn…82% of the public is never asked to buy, and they will, if they know why you are selling. 4If this is the case, then consider allowing the “total unit commission” to go directly into a “Scout’s account” for weekend campouts, field trips, summer resident camp, Cub Scout day camp, etc. 4Many units find the “Popcorn Sale” and “Camp Card Sale” are adequate for both their Unit and Popcorn Leaders Guide 5 MAKE YOUR HIGH ADVENTURE DREAMS A REALITY WITH POPCORN Wouldn’t it be nice to participate in all the activities you wanted if you could pay for uniforms and registration without any money coming out of your pocket? The average unit commission on a container of popcorn is 35% of the container sale price. Using this amount as a guide, here are approximate costs in popcorn containers of several Scouting activities: Cub Field Trip Annual Youth Registration & Insurance Fees Boy’s Life Magazine Pinewood Derby Car External Frame Pack (3312 cu. In.) Boy Scout Summer Camp Fee 6 Popcorn Leaders Guide 4 5 containers containers 5 3 45 52 containers containers containers containers Cub Scout Day Camp Fee Sleeping Bag Venture Extreme Tent Cub Scout Program Books Boy Scout Handbook Boy Scout Uniform Cub Scout Uniform 23 22 68 4 4 39 37 containers containers containers containers containers containers containers Be Safe! A Scout is Safe. When conducting your popcorn sale, it is vital to ensure proper safety measures especially when children are involved. Below are some popcorn general safety abd sales tips. Tips for a Successful Sale 1. Ask your parent to be the first to buy popcorn. 2. Ask your relatives to buy popcorn. (Brothers and sisters) 3. Ask your neighbors to buy popcorn. 4When selling popcorn in your neighborhood always have an adult or buddy with you. 4ALWAYS wear your uniform. Everybody loves to support a Scout in uniform. 4Remember to always have 2 pens with you and make sure you keep your Take-Order Form as neat as possible. 4Never enter a stranger’s house. 4Keep checks and cash in a separate envelope with your name on it. 4ALWAYS walk on the sidewalk and driveway. NOT through the yard. Watch for traffic. 4Never sell at night. 4. Ask the parents of your friends (not in Scouts) to buy popcorn. 5. Take a popcorn order form to your place of worship and ask people to buy popcorn during coffee/fellowship hour to buy popcorn (get permission first). 6. Ask your parents if they can take a popcorn order form to work and ask their co-workers to buy popcorn. (They may need to get permission first.) 7. Ask a parent or fellow Scout to go door-to-door with you in your neighborhood to ask people to buy popcorn. 4Not every house will buy so do not become discouraged. 8. Ask your parents or relatives if they give out gifts during the holiday season. If yes, ask them to consider giving out popcorn (in a tin decorated for the holidays) as a holiday gift. 4The more people you ask – the more people will buy. 9. ALWAYS WEAR YOUR UNIFORM! 4Make sure you know the date when you will be delivering the popcorn to your customers. 4Put popcorn sale articles in your school, church, and community bulletins/newsletters. 4ALWAYS act like a Scout. Be polite and courteous. Wear a smile and introduce yourself. 4Most importantly, when you are selling popcorn tell the people what the money goes for. Popcorn Leaders Guide 7 CAMP MASTERS PO $40 3 way Premium Tin $50 5-way Chocolate Treasures Tin 10 oz. Supreme Caramel w/whole and crushed Almonds, Pecans & Cashews 20 oz. Chocolatey Caramel Popcorn 10 oz. Butter Toffee Caramel Popcorn Chocolatey Caramel Corn Chocolatey Pretzles White Frosted Carmel Corn White Frosted Pretzles Chocolatey Covered Peanut Brittle $30 3 Way Cheesy Cheese Tin 6 oz. White Cheddar Cheese Popcorn 6 oz. Yellow Cheddar Cheese Popcorn 6 oz. Cheesy Salsa Popcorn $25 Donation Support our military. $25 24 Pack Movie Theater Extra Butter Microwave Popcorn CAMP MASTERS will send $25 worth of popcorn to our military personnel. Popcorn perfectly seasoned with EXTRA Buttery flavor just like the movie theaters. America’s #1 selling flavor! $20 Chocolatey Caramel Corn Delicious gourmet caramel corn liberally covered with rich chocolate. 8 Popcorn Leaders Guide OPCORN PRODUCTS $20 Supreme Caramel Crunch with Almonds, Pecans, and Cashews Buttery sweet gourmet caramel corn with whole and crushed nuts. $20 20 Pack Snack Size 94% Fat Free Butter Microwave Popcorn Portion control – only 100 calories per bag! Plus Trans Fat Free! $15 14 Pack Sweet & Salty Kettle Corn Microwave Popcorn A sweet and salty old fashioned kettle corn taste like the popcorn at old time county fairs! $10 2lb. Gourmet Popping Tin $15 15 Pack Buttery Roasted Summer Corn Microwave Popcorn If you like BUTTERY corn on the cob, you’ll LOVE this popcorn! $10 Caramel Corn Mouthwatering taste of delight and crispy gourmet caramel corn kept fresh in a decorative collectable tin - 9oz. Popcorn Leaders Guide 9 POPCORN KERNEL RESPONSIBILITIES Leading your unit to the best year of Scouting. RECRUIT ONE OR MORE UNIT ASSISTANT KERNELS AS NEEDED Attend the Unit Popcorn Training 4This training covers a multitude of new information for 2011. 4BRING YOUR ASSISTANT(S) WITH YOU! Explain popcorn program to your adult leaders: 4Unit’s Sales Goal and Plan Sales Activities. 4Prepare Timetables. 4Set Up Sales Coverage Areas. Prepare handouts for Unit Kick-Off meeting for Leaders, Parents & Scouts: 4Timeline showing sale dates, date orders due, time & place for pickup, and distribution. 4Unit goal and per boy sales goal. 42 order forms/prize flyer. 4Unit Master Record form(s) to record Scout’s sales for den/patrol totals. 4If available distribute last year’s sales records/take order forms. Conduct a Unit Popcorn Sale Kick-off Meeting, for your unit. Review sales goals, explain Prize & Incentive Program, discuss sales techniques, money collection and safety suggestions. Submit unit popcorn order, unit prize and CAMP MASTERS prize order forms to council office by Friday, October 21st at 5:00pm: 4Collect and total all sales records/order forms and prize order forms. 4Submit Unit Order and Prize Order on-line or fax (918-743-6049). 4Note, you probably want to allow 2 - 3 days to compile your unit order prior to October 21st. NO ORDERS will be accepted after the deadline! Arrange to pick-up popcorn at district distribution location on November 10th, 11th or 12th 4See your district for details. On the same day, conduct a special meeting of all Scouts and their parents at your unit’s meeting site to distribute popcorn, the Scout’s original Take Order Forms and Money Envelopes. Keep a copy of the Scout’s Take Order Forms as a customer record for next year’s sale. 4Distribution times will vary by districts. More information to follow. Remind your Scouts of unit’s money due dates. Make sure checks are made payable to the unit itself. 4You will receive an invoice when you pick your popcorn up from your district warehouse location. Check your invoice over to make sure the commission percentage is correct base on if your unit is getting prizes or not. Collect and tally money from Scouts and submit one check payable to the council for Total Amount Due by Tuesday, December 6, 2011, at the Don W. Reynolds Scout Service Center. (No Credit Card Payments Allowed) PRIZES CANNOT BE RELEASED UNTIL YOUR UNIT HAS PAID FOR POPCORN IN FULL. 4Prizes will be released 10 business days after your unit pays in full, but No prizes will be released before Monday, December 5, 2011. Prizes will be shipped directly to you by the prize company for distribution to your Scouts. “Being a good popcorn kernel means being organized with lots of energy. It also means being creative and helping everyone with selling popcorn.” 10 Popcorn Leaders Guide Motivate your Scouts by offering incentives. The 2011 Popcorn Sale offers two different Commission Plans. One plan features prizes and the other does not. Commission Plan with Prizes 4 Unit Base Commission: 29% 4 +3% Attend and Sign-in at the Popcorn Launch Seminar 4 +3% for ON-TIME FULL PAYMENT by December 6, 2011 4 Total Commission possible: 35% Prize incentive program 4Generally, units that used the prize incentive program had a 10-12% increase in sales…Scouts like recognition. 4Prizes are easily promoted (see sample prize sheet included with packet). 4Prizes offer greater motivational impact for the youth members who sell. 4Scouts like to talk and compare the prizes they have won by selling. 4Prizes are memorable…especially the quality Brand Name Merchandise (LEGO, GE, RCA, Case, Swiss Army, Coleman, Cannon, Lionel, Mitchell, BSA, Wilson, Times, etc.). 4Units can order their prizes online…a web-based program that is user friendly. 4Delivery is to individual units…delivered to each unit popcorn kernel (chair)…you can’t beat the convenience. Ensure you receive the maximum commission All money is due by December 6, 2011 to the Donald W. Reynolds Scout Resource Center. Payments must be made with one check. No credit card payments will be allowed. Youth Incentives 4Unparalleled service and support from General Commercial Corporation/Keller Marketing…prompt service to units. In addition to the 12 prize levels, Scouts can earn these additional great prizes! 4Prizes are in addition to a generous commission (35%) sent directly to each unit. Top Popcorn Seller 4Family participation is often the most powerful motivating factor driving a prize incentive program for Scouts. It involves families. The top Cub and Boy Scout/Venture seller in the Council will each earn a $300 VISA Gift Card. OR, they may choose any prize collected for the 2011 $1000 Popcorn Club Drawing. Top Seller Chooses first. Popcorn Leaders Guide 11 Additional Youth Incentives “Fill It Up” Program $1,500 sales Fill up a popcorn order form and receive a chance to win. For every form you turn in, you will be entered into 2 drawings for a chance to win 4 Tickes to Silver Dollar City in Branson, MO on Sept. 30th or a Flat Screen TV on Oct. 21st 4 Earn a $50 Target or Wal-Mart $2,000 sales 4 8G IPod Nano or Awesome Camping Package $3,000 sales 4 $150 Savings Bond 4 50 Walmart Gift Card or Nintendo 3DS System $4,000 sales 4 $200 Savings Bond 4 $50 Walmart Gift Card or Nintendo 3DS System Popcorn Patches must be ordered online with incentive prizes even if you are not getting prizes. Additional Information on Prizes All prizes will release 10 days after payment is received. No prizes will be released before December 6, 2011. Popcorn patches must be ordered online even if you are not getting prizes for your unit. Popcorn Sales patches will be available to ANYONE who sells popcorn. These patches $5,000 sales 4 $250 Savings Bond 4 $50 Walmart Gift Card or Nintendo 3DS System * BONUS PRIZES ARE NOT CUMULATIVE $1000 Club (Council Incentive) When you sell $1000 or more of Campmaster Popcorn, you receive: 4 FREE party invite to Tulsa’s Incredible Pizza, Saturday December 10, 2011 9-11am Includes: free buffet & drink, and $5 game card (friends and family members may attend, but must purchase a buffet). In Addition... 4 Your name will be put in an exclusive drawing for $1000 Club Members 4 for every $200 YOU Sell OVER $1000 you will receive and additional entry 4 2010 Club Members who reach $1000 in 2011 will receive DOUBLE entries 12 Popcorn Leaders Guide AMAZING PRIZES! Popcorn Tips from a Pro All Rights Reserved. No part of this presentation may be reproduced or transmitted in any form or by any electronic or mechanical means, including photocopying, recording, or by any information storage or retrieval system, without the permission of the author. 1) Be Neat! - You will make a great impression if you are in your class A uniform. Wearing your uniform when selling gives an impression of professionalism and shows people that you are proud of what you are doing. will change their answer to “YES”, just because you were polite and professional in the face of rejection. 2) Be Prepared: Learn the presentation below and don’t change it. Your presentation should never be, “Do you want to buy some popcorn?” That question all too easily leads to the one word answer, “NO”. People will not be purchasing from you because you asked them to. They will be buying from you because YOU will have created a relationship with them very quickly and they will want to help you and the scouts. 3) Maintain Eye Contact! This is very important. Maintaining eye contact shows that you have confidence in yourself, your product, the program, and your group. 4) Thank Everyone: Even the people who don’t buy. Just saying, “Thanks for listening”, will often cause people to change their mind. 3) Always Be Polite & Courteous: You will be surprised by how many people who will tell you “NO” just to see how you handle the rejection. You will be even more surprised by how many people who 5) Keep Moving!: If you are selling at one of the commercial locations (Acme, WalMart, etc.), you must continue to move and talk to people. Don’t assume that they will walk up to you, they won’t! The more people you approach, the more you will talk to, and the more sales you will make. 6) Keep Smiling: Do you like grumpy people? Neither does anyone else. Keep a smile on your face. The Presentation Tell them who you are: “Hi sir / ma’am, my name is ______________________ (First name only!) Continue with the group you are representing: “and I’m a scout with pack / troop ________” Tell them what you are doing: “We’re selling popcorn to help raise money for our Pack / Troop.” Tell them what they can do for you: “You can help us by buying some of our delicious popcorn. Now get the sale by telling them to buy in a question: “You’ll help us out, won’t you?” _________________________________________________________________________________________ Hi sir / ma’am, my name is __________________________, and I’m a scout with Pack /Troop __________. We’re selling popcorn to help raise money for our Pack / Troop. You can help us by buying some of our delicious popcorn. You’ll help us out, won’t you? Why Should Your Scouts Sell Online? •Reach friends and family who live far away •Orders ship directly to consumer •Commissions paid back to unit from the Council • 25% to the Council • 35% to the Unit • 10% back to Scout in gift card •Average person spends $50 online • Average Scout sells to 3 people online • That’s $45 back to the Unit per Scout •Each Scout who sells at least $250 starts earning 10% back in gift cards •Different product offering and pricing than take order form How Do They Sell Online? •Go to www.popcornordering.com to log-in or create an account •Track your online sales at www.popcornordering.com •Send e-mails from the website to friends and family •Earn gift cards once you reach at least $250 in sales. Prizes for Selling Online Scouts will receive gift card prizes for online sales based on the following scale (do not combine take order sales with online sales): Online Sales $250 - $499 $500 - $749 $750 - $999 $1,000-$1,249 14 Popcorn Leaders Guide Gift Card Amount $25 $50 $75 $100 Sample Pack Budget Annual Cost Per Scout/Unit $ 10.00 Actual Budget No. of Scouts/ Adults 60 $ Total Unit Cost 600.00 $ 20.00 1 $ 20.00 $ 12.00 50 $ 600.00 $ 1.00 60 $ 60.00 $ 12.00 50 $ 10.00 50 $ 500.00 $ 10.00 6 $ 60.00 $ $ $ $ 10.00 8.00 6.00 5.00 50 50 10 50 $ $ $ $ 500.00 400.00 60.00 250.00 $ $ $ 10.00 10.00 10.00 50 50 50 $ $ $ 500.00 500.00 500.00 $ $ $ $ $ 75.00 130.00 145.00 40.00 60.00 $ $ $ $ $ 3,000.00 3,900.00 2,175.00 1,200.00 1,200.00 $ 20.00 50 $ 1,000.00 $ 5.00 5 $ 25.00 $ $ $ 30.00 1.00 0.50 20 50 50 = $ = $ = $ 600.00 50.00 25.00 40 30 15 30 20 = = = = = Total Youth + Adults @ $15.00 ea Unit Charter Fee (2) Yearly flat fee @ $20.00 Boys' Life (3) Total Subscriptions @ $12.00 ea $ Accident Insurance Fees (4) Total Youth + Adults @ $_____ ea Advancement (5) $ $ $ 40.00 500.00 50 1 $ - $ - $ - Ideally 100% of Youth included in Activity Pins, Belt loops, Ranks, etc. @ $12.00 ea $ - $ - (1) for each Youth @ $10 ea $ - $ - Thank You's, Veteran Awards etc $ - $ - Blue & Gold Dinner Pinewood Derby Graduation Other (1) $ $ $ $ - $ $ $ $ - $ $ $ - $ $ $ - $ $ $ $ $ - $ $ $ $ $ - Ceremony Supplies, Bridge Crossings, camping items, etc. $ - $ - Cub Leader Basic Training (9) _____ Leaders @ $_____ ea $ - $ - Full Uniforms (10) Reserve Fund (11) Other Expenses (12) Every Cub Scout in Full Uniform Registration Scholarships Contingency Funds $ $ $ - $ $ $ - $ 20.00 $ $ $ $ - $ 20.00 Recognition (5) Hand Books/Neckerchiefs Unit Leaders Special Events (6) Location Special Activities (6) Field Trip (1) Field Trip (2) Field Trip (3) Camp (7) Cub Scout Day Camp Cub Scout Resident Camp Webelos Resident Camp Family Camp Leader's Fees $ $ $ $ INCOME: Annual Dues (Monthly Amount X 10 or 12 Months) Surplus From Prior Year (Beginning Fund Balance) Other Income Source (parent payments, etc.) B) INCOME SUB TOTAL $ 15,825.00 $ 45,214 x 35% = $ Gross Sales Commission 15,825 Need 0 12.00 A) TOTAL UNIT BUDGETED PROGRAM EXPENSES 2,500.00 Total Unit Cost $ 20.00 $ 18,325.00 2,000.00 500.00 No. of Scouts/ Adults $ Program Materials (8) x x x Annual Cost Per Scout/Unit $ 15.00 PROGRAM EXPENSES: Registration Fees (1) 600.00 $ x x x x x 2011-2012 SAMPLE UNIT OPERATING BUDGET $ $ $ - C) TOTAL FUNDRAISING NEED (A minus B) POPCORN SALE PACK BUDGET (Should equal C above) (Check with your local council for commission percentage and bonuses) Need / 0.35 = $ / Commission = Pack Goal (+/- 35% includes qualifying for all bonus dollars) $ 45,214 / 50 Cub Scouts Date Budget Completed: = $ 904 July 15th Pack #: 1234 District: SCOUT Projected # of Cub Scouts: 50 POPCORN SALES GOAL PER CUB SCOUT UNIT DETAIL: Cubmaster/Scoutmaster: Asst Cubmaster: Committee Chairperson: Treasurer: Popcorn Chairperson: $ Pack Goal / / 1 # Cub Scouts = $ = Scout Goal Date Budget Completed: Unit #: District: Projected # of Scouts: Popcorn Leaders Guide 15 Sample Unit Popcorn Kick-off Agenda: 50 minutes Conducted by Unit Kernel I. Gathering: (Have popcorn for everyone to eat, display popcorn samples, and Scout stuff for people to look at) II. Opening (5 minutes) 4 Pledge of Allegiance 4 Welcome Parents III. Why Popcorn? (5 minutes) 4 Make the case for popcorn, why is our unit selling popcorn this year. 4 to reduce the number of fundraisers we do each year. 4 Money for new equipment. 4 So parents don't have to write a check for everything their son does. 4 So your son can learn to earn his way. 4 To go to camp, field trips, and other activities. 4 Make sure every Family has a copy of the Unit Calendar & Unit Budget IV. So what's the plan (5 minutes) 4 Review popcorn timeline 4 August 25th Take Order sale begins 4 Popcorn Orders & Prize Requests back to Unit Kernel 4 November 10th, 11th, or 12th, pick-up popcorn 4 Money due date V. So what's our goal? (5 minutes) 4 Our unit goal is $ in total sales 4 Our per Scout goal $ VI. Prizes (review prize brochure) (10 minutes) 4 Review prize plan 4 Ask each Scout to pick what prize they want to earn 4 Review Top District/Council Sales Prizes 4 Review Camp Masters Prize Plan VII. How to sell popcorn – (review Take Order Form, 2 per Scout) (15 minutes) 4 Ask family, friends, neighbors 4 Ask parents to bring form to work and sell to co-workers 4 Sell door to door in our neighborhood 4 Be Safe -sell with a buddy or an adult -don't sell after dark -don't go into a stranger’s house -obey street and traffic signs 4 Be Courteous 4 Walk on the sidewalk 4 Wear your uniform 4 Say thank you whether they buy or not 4 Bring extra pens 4 When collecting money, keep cash and checks in envelope 4 Count out loud when making change 4 Make checks payable to unit 4 Don't leave popcorn until customer has paid for it VIII. Questions & Answers (5 minutes) IX. Thank everyone for coming and wish them good luck 16 Popcorn Leaders Guide Camp Masters Popcorn EASY STEPS FOR UNIT ON-LINE ORDERING GET READY COMMIT can select “MAKE CHANGE”. This will take you back to your order where you can change quantities and then select “PREVIEW ORDER” again. GET SET This form will show the Contact Information from last year’s Popcorn Chair. If you are new, you will need to change all the information and SUBMIT. If you are not new, please review for accuracy and then SUBMIT. You cannot submit unless all required fields are completed. CampMasters Unit On-Line Ordering 6. After “SUBMIT ORDER” you need to PRINT a copy of this order for your file. At the top of the page, left corner, select “PRINT” key. The form will be displayed in a pdf format; select “PRINT”. SOFTWARE REQUIREMENTS 4 Internet Browser – Internet explorer, version 5.5 with SP2 or greater with latest patches for the major version 4 Adobe Acrobat Reader, version 5.0 or later (to view/print reports). 1. Log- on to the internet to the Council website: www.okscouts.org 2. Navigation Bar is on the left; find “CAMP MASTERS ONLINE ORDERING” and “click” on it. 3. This brings you to the “LOG-IN” page 4. “SELECT COUNCIL” - scroll down list and select Lincoln Heritage Council. 5. “USER ID” – Type in the I.D. number the council has given to you. The User ID is your unit’s type and number. 6. “PASSWORD” – The first time you login type in “hello”. You will see a message that says your login was successful. For security reasons, you will need to change your password and choose a question from the list and provide an answer. (If you forget your password, you will be prompted to answer the question that you chose. An e-mail with your user I.D. and new password will then be sent to your e-mail address.) Once you have changed your password you will be logged in to the ordering system. GO! You will see an “Action Item” that says you need to COMMIT. “Click” on this item and it will bring up a Commitment Form. ENTER ORDERS 1. Navigation Bar on the left shows the different sale types: SHOW & DELIVER and TAKE ORDER. Lincoln Heritage Council Units enter TAKE ORDER only. Dates for sale have been preset by the council so the system will only allow you to enter orders during the correct dates. Select the appropriate Sale Type and “Click”. 2. Contact information will be displayed. Please review for accuracy. If you need to make changes, click on “CHANGE CONTACT INFO” and proceed with necessary changes. 3. Scroll down the page to see the list of products available and pricing. Type in your order quantity for each item. 4. At the bottom of the page you will see a dollar total. If this is correct, select “PREVIEW ORDER”; if not, select “CANCEL” and start over. 5. If “PREVIEW ORDER” is ok, then click “SUBMIT ORDER”. This will send it to the council and you will not be able to make changes. If the “PREVIEW” is not ok, you 7. Once you SUBMIT the order, if you find any errors, please contact your council office directly for help. 8. When you are finished, please click “LOGOUT”, located bottom, right-hand of the page. REPORT LIST 4PRODUCT LIST shows products available to order from the council for 2011 4PICKING TICKET shows the items that are on your orders 4UNIT MASTER RECORD 4UNIT SETTLEMENT FORM NEED HELP? 4Call the Indian Nations Council at 918-743-6125 or email Tiffany Farrar tfarrar@okscouts.org or Dave Wadley popcorn@okscouts.org Popcorn Leaders Guide 17 General Commerical Coporation EASY STEPS FOR UNITS TO ORDER PRIZE INCENTIVES General Commercial Corporation Keller Marketing Division Prize Program How to place a unit order online for volunteers www.boyscouts-gcc.com General Commercial Corporation/ Keller Marketing Division is proud to be working with your Council volunteers. The following document‘s purpose is to guide you through the prize ordering process. 4Support the Boy Scouts of America’s Popcorn Prize Program; 4Make Unit prize ordering fast and easy; 4Facilitate the Council’s release of orders, and order-tracking, through a straightforward process; We hope you enjoy the ease and efficiency of the site and welcome your feedback! Creating a Profile To place Unit orders, please follow these instructions: Creating Your Profile Step 1: Open your internet browser. Step 2: Go to www.boyscouts-gcc.com Home Page. Step 3: If you registered last year, your information has been retained, please proceed to “logging into site”. If you are new to the site, Click on Login – Bottom Left Corner of your Screen If you are new to the site, FIRST; you must “create a profile” and login before any order may be entered. Step 4: In the central area of the screen, click register here and enter the information requested. Items *asterisked are required. Enter: 1st: Enter Council ID: 488INC (as you see it in capital letters) then click enter Then fill in the following information: a.) E-Mail address. Point and click in the next field, or press Tab key on your keyboard. 18 Popcorn Leaders Guide b.) Password. Tab. c.) Confirm Password. Tab. d.) First Name. Tab. e.) Last Name. Tab. f.) Address 1 (This is your physical address for UPS delivery). Tab. g.) Address 2 (If you receive mail at a PO Box, please put that address here). Tab h.) City. Tab. i.) State. Tab. j.) Zip Code. Tab k.) Telephone number. l.) Point and click at the down arrow to find your District name in the menu, then point and click on your District's name. Tab. m.) Point and click at the down arrow to find your Unit Type in the menu, then point and click on your Unit Type. Tab. n.) Type your Unit Number. o.) Click REGISTER. You are now logged in. Please proceed to “Placing your Order” Logging into the site Step 1: Click 'login' on your Welcome screen. Step 2: You are back on the Home page. Type your Email Address and Password, and click 'Login'. Placing order Step 1: Click 'Quick Order' in the menu on the left of your screen. On the lower portion of the form, enter prize quantities and complete all of the required fields to ensure proper shipment. NOTE: We are Unable to ship to a P.O. BOX. On a rare chance, we do mail some orders out, if you have a PO Box, please include it on the second address line. Step 2: Click 'Submit Order to Council' when you are finished. A pop up box will appear as a double check to ensure you are ready to submit your final order. If you need to edit your order please see instructions below. Step 3: Upon successful completion; you will receive an e-mail verification, unless your Internet Service Provider has our system blocked. Please keep your order number for future reference. If you need assistance with this process, please contact BSA Customer Service via e-mail BSACustomerService@gcc-usa. com , call BSA Customer Service @ 888351-8000, or call your Council office. Editing Existing Order Units will not be able to initiate a second order for a unit unless the previous order has been authorized for shipment by the Council Office. Should your Unit have the need to change your order, please follow the instructions below. 1. Complete Log In and Password Screen 2. Click on "Quick Order". Enter Information for your Unit/ Number/ District/Popcorn Sales Click "Next" 3. If there is an order for Unit/District/ Council, you will see a message "There is already an order for this Unit/District/Council. To edit this order, click "here". Click on "here" 4. Change quantities of prizes needed. Click "Submit Changes"Please wait one moment while page refreshes. You will then see a screen stating that your Order has been updated. If you need assistance with this process, please contact BSA Customer Service via e-mail BSACustomerService@gcc-usa. com , call BSA Customer Service @ 888351-8000, or call your Council office. The site works only with Internet Explorer BOY SCOUT Prize Order Form Fall 2011 Prize Ordering Website: www.okscouts.org Council Name: Indian Council ID: 488INC Nations Council Council Headquarters City: Tulsa, Pack # _________________ OK Troop # _________________ District Name: _____________________________________________ Venture Crew/Post # _________________ Ship Prizes To: Retail Sales Dollars $ ______________ # of Scouts Selling: ______________ Name: ___________________________________________________ Street: ___________________________________________________ (Can NOT Ship UPS to a P.O. Box) E-MAIL ADDRESS City: _______________________________ State: ____ Zip Code: _________ Telephone Numbers: _______________________________ _______________________________ Day Time Description Tally/Scout Night Time Order Description Level 1 - Sell Any Item 0 Popcorn Sale Patch 0.1 CampMasters Fill-It-Up Patch 48 49 50 51 52 53 54 55 56 Level 2 - Sell $125 Aluminum Canteen w/ Carabineer & BSA® Branding 12oz. Silicone Collapsible Cup Small Brass & Rosewood Handle Knife w/ BSA® Branding Level 3 - Sell $225 Rosewood Handle Knife w/ Clip w/ BSA® Branding in a box S/S Multi-Tool w/ LED Light & Case Science Magic Set Level 4 - Sell $325 Discovery Backpack w/ BSA® Branding Clip Watch w/ BSA® Branding Large Brass & Rosewood Handle Knife w/ Case & BSA® Branding 57 58 59 60 Level 5 - Sell $425 Outdoor Adventure Set Multi-Tool Set Sonic Sound Speaker** $20 Wallmart Card 61 62 63 64 Level 6 - Sell $525 Lantern w/ Flip Top Fan Chrome Plated Binoculars w/ Case Dorcy Dynamo Multi-Function Light $25 Wallmart Card 65 66 67 68 Tally/Scout Level 7 - Sell $725 Eureka Grasshopper Sleeping Bag Leatherman Freestyle Multi-Tool Set 2-Person Inflatable Boat $45 Wallmart Card 69 70 71 72 Level 8 - Sell $1000 Swiss Army Resuce Tool w/ Case Jensen Docking Station for iPod, iPhone & iPad Pure Fishing Rod & Reel $75 Wallmart Card 73 74 75 76 Level 9 - Sell $1325 Eureka Apex Tent Ollo Bug Robot Carrera Nascar Racing Track & Cars $100 Wallmart Card 78 79 80 Level 10 - Sell $1725 Case Buffalo Horn fixed Blade Knife w/ Leather Sheath Back Country First Aid Kit Galileo Refractor Telescope $125 Wallmart Card 81 82 83 84 Level 11 - Sell $2250 Boe-Bot Robot Kit Camping Set LEGO Technic Off-Roader R/C $165 Wallmart Card 77 85 86 87 88 Order Level 12 - Sell $3000 26" Huffy 18-Speed Bicycle Eureka Copper Canyon Tent Lionel Minneapolis & St. Louis Diesel Super Freight Train Set $225 Wallmart Card Popcorn Leaders Guide 19 CUB SCOUT Prize Order Form Fall Popcorn Sale 2011 Prize Ordering Website: www.okscouts.org Council Name: Indian Council ID: 488INC Nations Council Council Headquarters City: Tulsa, Pack # _________________ OK Troop # _________________ District Name: _____________________________________________ Venture Crew/Post # _________________ Ship Prizes To: Retail Sales Dollars $ _______________ # of Scouts Selling: _________________ E-MAIL ADDRESS _________________ Name: ___________________________________________________ Street: ___________________________________________________ (Can NOT Ship UPS to a P.O. Box) City: _______________________________ State: ____ Zip Code: _________ Telephone Numbers: _______________________________ _______________________________ Day Time Description 0 0.1 Tally/Scout Level 1 – Sell Any Item Popcorn Sale Patch CampMasters Fill-It-Up Patch 3 4 5 Level 2– Sell $125 Stainless Steel 2 pc Knife Set w/ BSA® Branding Small Brass & Rosewood Handle Knife w/ BSA® Branding 4 x 30 Binoclulars Compass/Thermomter Compact SURPRISE Grab Bag Of Gifts! C 6 7 8 9 10 Level 3 – Sell $225 LEGO Ninja Ambush Rosewood Handle Knife w/ Clip Box Robot Lantern/LED Flashlight SURPRISE Grab Bag Of Gifts! D 1 2 14 15 Level 4 – Sell $325 LEGO Creator Dune Hopper Clip Watch w/ BSA® Branding Large Brass & Rosewood Handle Knife w/ BSA® Branding Multi-Tool w/ LED Light & Case SURPRISE Grab Bag Of Gifts! E 16 17 18 19 Level 5 – Sell $425 LEGO Technic Off-Roader Outdoor Adventure Set Swiss Army Classic Knife $20 Walmart Gift Card 11 12 13 20 21 22 23 Level 6 – Sell $525 LEGO Imperial V-Wing Starfighter 16x32 Chrome Plated Binoculars w/ Ruby Lenses & Case Portable Stereo Speaker System w/ Batteries $25 Walmart Gift Card Night Time Order Description Tally/Scout 24 25 26 27 Level 7 – Sell $725 Safety Rechargeable Lantern S/S Cooking Utensil Set w/ Case Swiss Army Huntsman Knife $45 Walmart Gift Card 28 29 30 31 Level 8 – Sell $1000 LEGO City Street Extreme Jenson Docking Station CARRERA Shuttle Galaxy R/C Car $75 Walmart Gift Card 32 33 34 35 Level 9 – Sell $1325 Carrera Ferrari Champions Racing Track and Cars Swiss Army Binocular w/ Digital Camera Leatherman Wave Multi-Tool $100 Walmart Gift Card 36 37 38 39 Level 10 – Sell $1725 LEGO Party Set Case S/S Amber Hunter Trapper Gift Tin Galileo Refractor Telescope $125 Walmart Gift Card 40 41 42 43 Level 11 – Sell $2250 Lionel Scout Ready-to-Run Freight Train Set LEGO Hogwarts Castle Camping Set $165 Walmart Gift Card 44 45 46 47 Level 12 – Sell $3000 Lionel Minneapolis & St. Louis Diesel Super Freight Train Set Baseball’s Ultimate Home Game - Tabletop Eureka Tetragon 1610 Tent $225 Walmart Gift Card ** Accessories not included Order CAMP MASTERS HIGH ACHIEVER PRIZE FORM PRIZE FORM DUE TO COUNCIL AT END OF SALE - BY ORDER SETTLEMENT DATE To order, the following information MUST be printed or typed clearly. Parents & Scouts Please fill out this Section for 2011 SALES Scout’s Name__________________________________________________DATE________________ Street Address_______________________________________________________________________ (No P.O. Boxes) City / State / Zip______________________________________________________________________ Social Security Number (required for Savings Bond only) _____________________________________ TOTAL SALES $__________________________ Please submit Order Form to Council to verify sales. Age____________________________ NEW “Ful-Filled” Patch – To get your “ful-filled” patch simply make a copy of your completely filled order form, give it to your Unit Leader. . UNIT LEADER WILL ORDER PATCH WITH OTHER PRIZES SALES ACHIEVEMENT AWARDS - SELECT ONLY ONE BOX BELOW! (PRIZES ARE NOT CUMULATIVE) $1500 SALES ACHIEVEMENT (check 1 box only) $50 TARGET CARD OR $50 WALMART CARD $2000 SALES ACHIEVEMENT – (check 1 box only) 8G iPod Nano* OR AWESOME CAMPING PACKAGE *Prize may be substituted by CAMP MASTERS with comparable prize of equal value I SOLD $3000 or more of Popcorn this Year! – (check 1 box only) Savings Bond - 5% of total sales in increments of $1000 $3000 = $150 Savings Bond + $50 Walmart Gift Card OR $4000 = $200 Savings Bond + $50 Walmart Gift Card $5000 = $250 Savings Bond + $50 Walmart Gift Card Nintendo 3DS System (all new “3-D” graphics!)* Unit Leader or Kernel please fill out this section District ______________________________ Unit type and Number___________________________ Unit Leader or Kernel signature_______________________________________________________ Council Office please fill out this section Council Name_______________________________City / State_______________________________ Council Office Authorization Signature_________________________________________________ Program Rules & Regulations 1. Scouts who sell min. $1500 of popcorn during the traditional Fall 2011 Sale will receive ONE -$50.00 Gift Card from list above. Scouts who sell $2000 will receive their choice of 8G iPod Nano or Camping Package Scouts who sell $3000 and up receive a U.S. Savings Bond plus a $50 Gift Card or a Nintendo 3DS system – must select 1 from list above. 2. Select ONE Prize Level only; Prizes are not cumulative. 3. ABSOLUTELY NO COMBINING OF MULTIPLE SCOUTS ORDERS WILL BE ALLOWED. Verification of Sales through individual Take Order Forms is required. 4. Scout must attach Order Form when submitting this form to the Council. 5. Upon receipt of the signed form from the Council, the prize will be ordered and shipped to the Scout. 6. Questions? Please contact your Council office or Ramsey Popcorn Co. (812) 347-2441, ext. 128. 7. CAMP MASTERS WILL NOT ACCEPT FORMS AFTER 12/31/11. $1000 CLUB REGISTRATION FORM DUE BY NOV 16th, 2011, email to popcorn@okscouts.org Fax 918.743.6049 PLEASE FILL OUT COMPLETELY and LEGIBALY Indian Nations Council, Boy Scouts of America 4295 S. Garnett Rd, Tulsa, OK 74146 Office: (918) 743-6125 Fax: (918) 743-6049 www.okscouts.org
