2015 CHRA Rhonda Lindsey Conference Briefing

HR Overview
DFAS CSR Workshop
August 2015
CHRA Payroll Liaison Officer – Rhonda Lindsey
Objectives
• Payroll Interface
• HR Payroll Timelines
• Reporting Personnel Problems
• HR Responsibilities
Objectives (cont)
• Coding Issues
– New Org/UIC Codes
– Change in Work Schedule in middle of pay
period
– Absent-US and Work Schedule coded with “P”
– TSP Election (TSP-1)
– Student Loan Repayments
– CENTCOM Coding
Civilian Human Resources Agency
(CHRA)
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Europe Region
Far East Region
North Central Region
Northeast Region
South Central Region
Southwest Region
West Region
Civilian Personnel Record Center (CIVPRC)
– CIVPRC-Kansas & CIVPRC-Illinois
Key Players
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Manager
Resource Management Office (RMO)
Civilian Personnel Advisory Center (CPAC)
Customer Service Representative (CSR)
Civilian Personnel Record Center (CIVPRC)
Army Benefits Center (ABC-C)
Defense Finance & Accounting Service (DFAS)
Employee
Payroll Interface
Payroll
Technician
intervention
Processing
Center updates
DCPDS(SF50)
Update DCPS
Employee and
Manager input
Timekeeper
updates DCPS
CSR
intervention
Leave and
Earning
Statement and
pay check
HR Payroll Timelines
Sun
Mon
Tues
Wed
Thurs
Pay Period
Beginning
---Still Processing Prior PP-- ----------
First
possible
timekeeper
access to
New Hires
Pay Period
Beginning
Payroll
Deadline
Fri
Sat
LES in
MyPay for Released
previous
PP
Pay Period
Ending
LES in
MyPay for
previous
PP
Reporting Personnel
Problems
• To report a Personnel issue
– Wait until the second Tuesday of the pay
period
– Forward issue to CPAC
– After 2 weeks and 2 days, contact CPAC
again
– Follow timelines prescribed in Army Civilian
CSR and Timekeeper Guide to Avoid and
Report Pay Problems
HR Responsibilities
• Process various Personnel actions
• Maintain view access to DCPS
• Input pay problems/system problems into
ARS Remedy
• Keep current on Payroll/Personnel
Workarounds
• Research and reconcile Payroll Recon
HR Responsibilities
• Inquire in DCPS to ensure new Org/UIC
has been established
• Review Pay500 Status Report to check
status of Personnel action
• Review and resolve Pay Rejects daily
• Assist Pay Techs with questions related to
actions rejecting to the Payroll Invalid
Report
Coding Issues
New Org/UIC Codes
• Majority of problems with new hires
• HR creates org and provides codes to CSR
• CSR adds required information
• ARS Remedy ticket template is submitted
to DFAS with both the CSR and HR
information
Coding Issues
Change in Work Schedule
• If an employee changes work schedule in
the middle of the pay period, the effective
date will be set using the following
guidelines.
Coding Issues
Change in Work Schedule
– From Part-time to Full-time: set
the effective date to the first day of
the NEXT pay period
– From Full-time to Part-time: set
the effective date to the first day of
the CURRENT pay period
Coding Issues
Absent-US and Work Schedule
coded with “P”
• Employee is not “pending separation”
• Timekeeper should record appropriate
type of leave on appropriate date
Coding Issues
TSP Election (TSP-1)
• TSP elections are coded by HR and flowed
to DCPS
• CSRs should not accept TSP-1 form and
remedy to DFAS
Coding Issues
Student Loan Repayments
• All Student Loan Repayment issues should
be worked by HR
• If employee notifies CSR with new address
or vendor information, information should
be forwarded to local CPAC
• CPAC will provide to CIVPRC to file in OPF
and notify DFAS
Coding Issues
CENTCOM Coding
• If eligible, the CENTCOM coding allows the
employee to be paid at the higher pay cap
limits
• If employee notifies CSR because monies
are cutback due to pay caps, CSR should
refer the employee to their manager to
ensure they have been reported as eligible
Coding Issues
CENTCOM Coding
• Each year, DoD issues the delegation /
guidance memorandum
• Army then issues their delegation
memorandum
• Once both are issued, Command POCs are
advised to submit names of eligible
employees
Coding Issues
CENTCOM Coding
• Once the eligible names are received, the
records are coded and cutback monies for
the current year are automatically paid
• If monies are due from prior year, a manual
calculation and payment is required by
DFAS
Coding Issues
CENTCOM Coding
• Since the delegation is only for the current
calendar year, at the end of the last pay
period of the year in which the monies will
be paid in the current calendar year, the
coding is terminated
• The process then starts again for the new
calendar year
In summary:
• Payroll Interface
• HR Payroll Timelines
• Reporting Personnel Problems
• HR Responsibilities
• Coding Issues
Questions?