2016 Monmouth Leaders Guide
Transcription
2016 Monmouth Leaders Guide
POPCORN SALE Leader’s Guide Monmouth Council’s Trail’s End Popcorn Sale 1 Table of Contents Page Title 1 Table of Contents 2 Letter from your Council Kernel 3 Popcorn Sale Leadership Contact Information 4 Popcorn Sale Calendar 5 Why Popcorn as Your Unit’s Fundraiser? 6 Sales Methods 7 Unit Commissions 8 Unit & Scout Incentive Prizes 9 Unit & Scout Incentives 10 Galactic Patch 11 Wawa Sale Dates & Locations 12 Monmouth Mall Dates & Locations 13 Scholarship Information 14 Popcorn Pick-Up & Return Dates & Warehouse Information 15 Timeline for Popcorn Kernels 16 Steps for a Successful Sale 17 Steps for a Successful Unit Kickoff 18 Sample Kickoff Agenda 19 Unit Popcorn Kernel Job Description 20 Ideal Year of Scouting 21 Show & Sell Location Ideas 22 Frequently Asked Questions 2 Dear Unit Kernels, Thank you for all that you do for your Unit and for being a part of the team dedicated to the popcorn sale. Last year, over $650,000 of popcorn was purchased to help support Scouting in Monmouth Council and approximately $230,000 went directly to our Units (this does not include the cost of the prizes that the Scouts earned). A little more than half of all Units participated in the sale in 2015. I said this last year but it is worth repeating - We aren’t selling popcorn. We are asking people to support Scouting by purchasing our popcorn. We are asking people to support our Troops all over the world by purchasing our popcorn (with the Military donation). I need your help. I need to hear all the wonderful things your Unit was able to do because of your successful popcorn sale. Please email me directly at njscoutdad@aol.com with anything you would like to share with me. Once again, for all you do, THANK YOU! If you are not participating or need more information on how the sale benefits your Unit and the Council, please reach out to me. I will be more than happy to meet with you and your Unit Committee to go over the ins and outs of popcorn sales. Yours in Scouting, Philip Baum Council Popcorn Kernel njscoutdad@aol.com 3 Popcorn Sale Leadership Battleground District District Kernel Linda Simon 732-252-5835 ljs6kids@gmail.com Staff Advisor Dan Sloan 732-851-8222 dan.sloan@scouting.org Middlesex District District Kernel Matt Marshall 732-718-6784 mmars86@yahoo.com Staff Advisor Anthony Cullen 732-851-8216 anthony.cullen@scouting.org Thunderbird District District Kernel Karen & Tim Little 732-685-3196 njpumpkinhead@yahoo.com Staff Advisor John Kryda 732-851-8236 john.kryda@scouting.org Twin Lights District District Kernel Michelle Chumash 732-580-6680 mchumash@gmail.com Staff Advisor Stephanie Billings 732-851-8234 stephanie.billings@scouting.org Monmouth Council Council Kernel Philip Baum 908-770-6067 njscoutdad@aol.com Staff Advisor Kathleen Picciano 732—851-8230 Kathleen.picciano@scouting.org Trail’s End www.trails-end.com 4 2016 Trail’s End Popcorn Sale Calendar Monmouth Council, Boy Scouts of America 5/21/16 Monmouth Council Leader Kickoff Training, 8:30am Quail Hill Scout Camp, Lawrence Lodge, 56 La Valley Drive, Manalapan 5/22/16 Council Blast Off, Official Launch - Door to Door – Take Order 8/4/16 Monmouth Council Leader Kickoff Training 7pm, Monmouth Scout Office, 705 Ginesi Drive, Morganville 8/26/16 Show & Sell Orders due online by 5pm 9/9/16 Show & Sell Order Pick up – Sunny Delight, 10 Corn Road, Dayton 9/19-10/12 Monmouth Mall 10/1-10/2/16 Wawa Sale Dates 10/22/16 Show & Sell Returns due at the Council Service Center by NOON 11/4/16 Door to Door/Take Orders due online by 5:00 Prize &Trails End Incentive Orders due 11/18/16 Take Order Popcorn Distribution – Sunny Delight, 10 Corn Road, Dayton 12/9/16 Popcorn payment due to Council Service Center. Commission reduced 1.5% for every 7 days payment in full is not received Unit Sales Roster Due - REQUIRED for top seller recognition and to receive full bonus commission. Online sales commission will be a straight 50%. No prizes can be ordered after Nov. 4th 5 Why Popcorn as your Unit’s Fundraiser? Over 73% of the purchase price goes to support local Scouting programs. Up to 38% commission for units - one of the top in the country! NO RISK! A turn-key program; no upfront money, no leftover product, order just what your Scouts sold. A Council supported prize program for many levels. Two ways of selling: Face-to-Face or online. Scouts can earn their own way in Scouting with “One fundraiser a year”. There is a Scholarship Program. Sell $2,500 just once and you’re in! BONUS PRIZES: $700 and $1,500 Club levels and a Fill a Sheet Weekly drawing Great prizes for top three sellers in each District & Top 3 sellers in the Council! Trail’s End is Better Than Ever Highest quality/best tasting products. All microwave products are made with Canola Oil. All Trail’s End products have ZERO grams of Trans Fat . Chocolate Covered Caramel Popcorn IS BACK! SELL $1500 AND GET THE BONUS PRIZE: COME JOIN US AT: JUNE 2017 EVENT RACEWAY PARK, OLD BRIDGE, NJ (Just sell $1,500 worth of popcorn) 6 Sales Methods On-Line Sales receive a straight 50% Commission Scouts contact friends and family members in person or via e-mail, phone, person contact, etc. Consumers log onto www.trails-end.com and order products, pay by credit card, and have product delivered to their home. Advantage: Allows Scouts to sell to friends and family members who live out of state. Also allows for repeat purchases year round. Take Order Sale The Scout goes door to door with a Take Order form. The customer writes his/her order and the Scout delivers product and collects the money in a few weeks. 1. Set up a sales territory within your Unit’s area. 2. Assign two Scouts to a territory. 3. Have a parent accompany each sales team. 4. Determine the timeline for when orders are due to the leader. 5. Two out of three people will buy. 6. Less than 30% of households have been called on to buy popcorn. Advantage: High dollar sales per customer & only order what you need Show and Deliver Scouts will have some of the product on hand before the sale begins. When going door to door with a Take Order form, Scouts offer the consumer an opportunity to purchase the Popcorn and take the product on the spot. Scouts will make additional deliveries in a few weeks to fulfill remaining requests. Advantage: High dollar sales per customer and only 1 visit per customer. Reduces time spent delivering Show-N-Sell (formally known as Popcorn Blitz) Unit orders product up front and sets up in front of a busy storefront. 1. Secure location prior to the sale: Ask store manager for permission Some good locations: supermarkets, convenience stores, shopping malls, donut shops, 2. Work in two-hour shifts. Don’t have the entire unit attend at one time. 3. Do not block the store entrance. 4. Be sure to leave the location clean. 5. Set up a display of the products. Do not use tables; Scouts tend to hide behind them. 6. Sales are credited to the Scouts working the shift at the time. 7. Left over product is used to fulfill Take Order needs. Advantage: This method of sales, provides a confidence building opportunity for Scouts.. Typically, this produces a lower dollar sale, but when combined with the Take Order method this will increase overall sales. 7 Unit Commissions Your unit will receive 31% of your gross sales as your base commission. In 2016, your unit will have the opportunity to earn an additional 7% commission for a possible total of 38%, one of the highest in the country. The 7% bonus is broken into two parts: Preparing Your Unit for the Sale—5% And Submitting a Unit Sales Goal—2% To receive the “Preparing your Unit” 5% your unit must complete the following items: Attend one of the 2 Sale Kickoff/Training meetings Schedule, conduct, AND invite your distr ict ker nel or Distr ict Executive to your unit sale kickoff. Submit all popcorn and prize orders on time and online and meet all other due dates. To receive the “Unit Sales Goal” 2% your unit must complete the following items: Each Unit submits a Unit Popcorn Sales Goal to their District Kernel or District Executive. Visit the Trails End Popcorn System and use the online tool, Ideal Year of Scouting to help establish a Unit Popcorn Sales Goal, or review this with your District Kernel or District Executive. A unit needs to simply set and communicate a goal. Achieving a unit sales goal is not a prerequisite to receive the additional 2% commission.. Online sales commission will be a straight 50%. 8 Submit a full order sheet by Friday at 5pm, to be entered into a drawing every Monday, for 2 tickets to the Franklin Institute during the Show & Sell Dates beginning August 15, 2016. 9 Unit & Scout Incentives This year the Monmouth Council has created great incentives for your unit and your Scouts. These incentives are tools for you to use to motivate and prepare your Scouts for the sale. Council & District Top Seller Recognition Unit Sales Roster MUST be completed and submitted by 12/5/2016 for your Scouts to qualify for Council and District top seller recognition. Fill A Sheet Giveaway During the “Take Order” & “Show and Deliver” sale only Scouts will have the chance to enter a drawing for great prizes. To enter, make a copy of the Scout’s filled order form and then either drop it off at the Scout Service Center, fax (732-536-2850), mail, or e-mail it to kathleen.picciano@scouting.org. There is no limit to the number of different filled order forms a Scout can submit, but each form can only be entered once. Drawings will take place every Monday and winners will be notified by phone/e-mail and the council website/ e-Trail. Order forms must be in the office by 5:00 pm Friday to qualify for the following weeks drawing. The first drawing will be 8/15/2016. Show and Sell sales do not qualify for this program $700 and $1,500 Club Every youth member who sells $700 or more in popcorn will receive a Smithsonian 30X Telescope / Monocular Every youth member who sells $1,500 or more in popcorn, will earn 2 tickets to the Summer Nationals Event, June 2017 ($130 Value) at the Raceway Park, Old Bridge NJ 10 11 Wawa Sale Locations & Instructions Store 976 909 476 914 929 910 911 343 955 938 986 8306 754 993 917 784 934 365 8330 8303 8329 912 8315 940 989 790 781 983 996 Address 204 Highway 35 579 Monmouth Road 350 Georges Road 426 Ryders Lane 1310 Highway 34 909 Highway 33 1181 Highway 36 & Poole Ave. 301 Newtown Corner Road 2485 Rt 9 North Route 9 And Kent 885 Cranbury South River Road 75 Appleton Ave 345 Union Hill Road 146 Woodward Ave 2432 Highway #35 455 Country Rd 520 West 177 Route 34 337 Applegarth Road 960 Rt. 33 3520 Rt. 66 1344 Corlies Ave. 1910 Route 27 3600 US Highway 9 1453 Route 18 South 1886 Englishtown Road 14 Bridge Street 40 Washington Road 656 Old Bridge Tpk 2000 Shafto Road City Aberdeen Cream Ridge Dayton East Brunswick Farmingdale Freehold Hazlet Howell Howell Howell Twp Jamesburg Leonardo Manalapan Manalapan Manasquan Marlboro Matawan Monroe Twp Monroe Twp Neptune Neptune North Brunswick Old Bridge Old Bridge Old Bridge Twp Red Bank Sayreville South River Tinton Falls To sign your unit up to participate in the Wawa sale go on-line at: www.monmouthbsa.org/popcorn. *Only 1 slot is available for each unit to reserve. Additional slots may open up to units already participating in the Wawa sales on a first come first serve basis. 12 Monmouth Mall dates are: September 19th through 30th & October 1st through 12th To sign your unit up to participate in the Monmouth Mall sale go on-line, more details to follow. To sign your unit up to participate in the Monmouth Mall sale go on-line at: www.monmouthbsa.org/popcorn. *Only 1 slot is available for each unit to reserve. Additional slots may open up to units already participating in the Monmouth Mall sales on a first come first serve basis. 13 Scholarship Information Scouts who sell at least $2,500 (online, face-to-face or combination) in any calendar year receive 6% of their total sales invested in their own college scholarship account. That is $0.06 of every dollar they sell! Once Scouts are enrolled, 6% of their sales each year will be added to their account. Scouts only have to hit the $2,500 minimum one time. Online sales count! To credit a Scholarship account, please send Trail’s End (scholar ship@tr ailsend.com) the following documents: 1. Scholarship Form (with your council’s signature) (Please ask your council or us for a form if you do not have one.) 2. A copy of each Take Order Form used in the Spring and/or Fall Sale 3. A copy of your online sales report from trails-end.com Scholarship Payout Request: In order for your college, university, vocational or technical school to receive your scholarship payment, you must email the following documents to scholarship@trails-end.com: 1. High school transcript 2. Class schedule issued by the Registrar’s Office of your educational institution 3. Letter of recommendation from an educator or Scout leader 4. One-page essay on the impact Scouting has had on your life 5. Completed payout request form (Please ask your council for this if they do not have it we can provide this to you) Scholarship balances will be emailed to Scouts annually. 14 2016 Trail’s End Popcorn Sale Our warehouse location for both our Show & Sell and Take Order portions of our Popcorn Sale will be: Sunny Delight 10 Corn Road Dayton, NJ 08810 We will distribute popcorn on Friday, September 9th and Friday, November 18th. If you are willing to help sor t, please let your District Kernel know. Sorting will occur at 8 - 11 am on the Distribution days. *It is important to reserve your time! To reserve your units warehouse popcorn pick-up and return times go on-line at: www.monmouthbsa.org/popcorn 15 Timeline for Popcorn Kernels Are you feeling a little overwhelmed by your Kernel job? Are you a NEW Kernel or a Seasoned Kernel? All these papers??? Well, don’t be overwhelmed as we all have been there before! Many new Kernels, after the first year, enjoy this job, and they continue for several years! We are here to help and offer support! The main thing is ORGANIZATION! As soon as possible, text/email/sit down with your unit leader and discuss dates, timeline, and their support! Here’s a timeline you can follow. Don’t be afraid to call the District Kernel for help! Date Spring Summer August September Item You volunteer to be “Kernel” Talk with your Unit Leader about sale, due dates, goals, etc. Contact District Kernel with any questions Set your Show and Sell dates for September/October – Council dates Wawa Oct 1 & 2,– this is standing outside store with product and selling, sell at Monmouth Mall and other stores you can identify. Council Kick-Off training for Unit Kernels, who have not previously attended a 2016 training, Aug 4, 7pm. Scout Office orders due on-line (look at last year’s order!) Due Date 8/26 Unit Sales begins Aug 5th. Unit Kickoff – discuss sales techniques, safety, checks made to unit, Fill -a-Sheet weekly drawings, $700 club prize, $1,500 Club Prize, prize sheet, due dates, do a skit – good salesman/bad salesman. Hand out Family Guide and prize insert to each scout. October Council sponsored Show and Sell date Oct 1 & Oct 2 at Wawa’s, Monmouth Mall Sept 19th - Oct. 12th. Sell at other stores you can make arrangements with. Return any un-sold product to Council for by Oct 22nd NOON. November Take Orders and Prize Orders Due Nov. 4 Order pick-up Nov. 18 (bring several mini-vans or trucks) Sunny Delight Warehouse, 10 Corn Rd. Dayton, Sort and deliver popcorn within the unit Unit Popcorn payment due to Council on or before Dec. 9. Ask Unit Treasurer for check made to “MCBSA” Sort and give out prizes December Done 16 Steps for a Successful Sale Set a sales goal for your Unit and for each Den or Patrol. Most important step a Unit can do. Base this goal on your actual budget needs. Use the tool from Trails End website, Ideal Y ear of Scouting, The Unit popcorn goal must be submitted to receive the extra sales commission. Communicate the Unit’s plan to assistant leaders and committee members and together, determine a sales goal for each Scout based on the Unit’s goal. Conduct a “Fun-Filled” Kickoff event for Scouts and their parents. Emphasize what the Scouts will receive for hitting their goal; prizes, Scouting programs, camp, etc. Provide a letter to parents that clearly spells out: the purpose of the sale. how the money raised will be used. and what the “per-Scout goal” is. They will be much more interested when they know this information. Consider using some of the Unit’s commissions to offer additional incentives that your Scouts really want. Encourage ALL your Scouts to go out and sell! 67% of people will buy when asked, and less than 30% of the public is approached! ♦ Sell to friends, family members, neighbors, etc. Bring “Take Order form” to work. Set up an organized “Show and Sell” at the beginning of the sale to help give your Scouts a good start to their sale. Have a victory celebration! Have a fun activity planned at the end of your “Show and Sell” day. At the first Pack Meeting after the sale ends, give out prizes, additional incentives, trophy to top-seller(s) – and remind everyone how the money raised will help Scouts and Parents fund their year in Scouting. 17 Steps for a Successful Unit Kickoff Provide plenty of popcorn and snacks and make it exciting for your sales team - The Scouts. Review the year’s Scouting Program calendar and explain to the families how the entire program can be funded with one fundraiser: the Trail’s End Popcorn Sale. Communicate the Unit’s sales goal and each Scout’s Popcorn sales goal. Have the boys write their goals on the Take Order Forms. Show the Scouts what prizes they can earn by hitting their sales goal. Have a prize for the top seller in the Unit and/or each Den; Ticket to local amusement park, a video game, gift cards, etc. Review the Trail’s End National Prize Program with the $700 Prize, $1,500 Prize and $2,500 Scholarship Program. Review the Popcorn Extravaganza. Review the Monmouth Council Fill-a-Sheet Incentive Role-play with the Scouts on how to sell. Review the safety and selling tips. Review sales materials and key dates. Do a skit or fun activity to get the boys trained and excited about the sale, and to teach them about safety when selling. During the gathering period, have a popcorn display and samples. Use the pictures taken at camp to create a collage of activities the unit participated in last year and what you want to do this year. Have a poster with the Scout’s names and a place for them to write in their popcorn goals. 18 Sample Kickoff Agenda Opening Pledge of Allegiance, Welcome parents and introduce committee members TAKE SCOUTS TO A DIFFERENT AREA FOR ACTIVITIES Parent Meeting Key Ingredients to Our Successful Scouting Year Planning the entire year – focus on program in a Scouting activity Developing a budget to fund the program Setting goals for the unit and Scouts Communicating the plan and budget Participating in one fundraiser to meet the needs of the budget Building excitement for the program Annual Program Go over activities unit will be participating in throughout the year Discuss the cost for activities Communicate to the parents how much it will cost each Scout to receive a full scouting program Financing our plan One Fundraiser! $700 Prize Choices Using the budget to set goals Parental Support Explain the different committees Each parent has a role in the unit Describe the popcorn program, Why a sale? Scout level: Build leadership and earn advancements Unit level: Fund the unit programs Council level: improve camping facilities and programs Prize program: Gift Cards and special rewards Emphasize 100% participation from all Scouts SCOUTS RETURN Smithsonian 30X Telescope/Monocular Discuss safety concerns Train on sales techniques for Show and Deliver and Take Order Instruct Scouts to wear uniforms Don’t forget to mention the $1,500 prize! Question and answer period Go over courtesy points June 2017 Raceway Park, Old Bridge Say thanks! Count change in front of the customer Make checks payable to unit Do not leave popcorn unattended Discuss details (dates, locations, etc.) Review Scout Goals and Incentives Show the goal in terms of customers or containers Explain your unit incentives for the dens or patrols Explain the Fill a Sheet contests and hand out the “Sample Order Form” Review the Popcorn Extravaganza Review the $600 Club information Distribute Order Forms and Sales Brochures 19 The Responsibilities of The Unit Popcorn Chairman Unit Popcorn Chairman Job Description 1. Attend the Council popcorn sales training session. Pick up forms and information. 2. Work with committee to develop a unit sales goal. Divide that goal into a “per scout” goal. 3. Develop a unit incentive plan for your Scouts. 4. Decide when Take Order, money, and prize forms will be due to you. 5. Prepare handouts for Unit Kick-off meeting for both leaders and Scouts. Handouts include: a) Timeline showing sale dates, date orders due, time and place for pick up. b) Unit goal and per boy sales goal. c) One order form and 1 prize flyer. 6. Hold Unit Kick-off meeting near date popcorn sales begins. Discuss sales techniques, Scout goals, money collection, and safety. invite District Popcorn kernel to kickoff. 7. Collect and total orders from den/patrol leaders on designated unit order due date. 8. Enter your Popcorn Unit Order and Prizes online. 9. Pick up the popcorn at the Popcorn Distribution site ( Sunny Delight Warehouse, 10 Corn Rd. Dayton). Reserve your unit time online on the popcorn pick up dates. Make sure to bring vehicles large enough to accommodate your order. You will be expected to verify counts and sign the Unit Packing Slip form acknowledging receipt. 10. Units pick up popcorn as scheduled. Scouts distribute popcorn to customers. 11. Remind Scouts of money due dates. Make sure checks are payable to the unit. 12. Collect and tally money by unit money due date. 13. Issue one check payable to Council for “Total Amount Due Council” by 12/9/16 date. 20 “IDEAL YEAR OF SCOUTING” Plan your Unit’s program year. Get the Scouts engaged. It’s THEIR program. Determine the budget for the year. Set the goal for the Unit and each Scout. Have a well thought out communication plan. Earn the desired funds needed from one fundraiser. Enjoy the activities planned and HAVE FUN 21 22 Frequently Asked Questions I have a problem with my bill. Who do I call? Call the Monmouth Council Office at 732-851-8230 between 9:00 am and 5:00 pm, Mon. through Fri. Can I order individual boxes or cans? Your customers can order individual boxes or cans from you. For the Show and Sell Sale all orders must be in whole cases. For the Take Order Sale you may order individual containers. Returns can be partial cases. There will be no product returns after October 22, 2016. I ordered too much popcorn for my Show & Sell. Can I return the extras to the council for a refund? Yes. You may return popcorn on or before Oct 22, 2016. We will accept full and partial cases for return. After 10/22 we cannot accept anymore product. Please plan accordingly. During the sale, if you know that you will have extra popcorn, let your district kernel know. Other units in your neighborhood are often looking for extra popcorn and they may be able to take some of your hands. We can arrange a transfer of popcorn from one unit to another. Can people order additional popcorn from my unit after the official sale is over? Yes they can. We generally have additional popcorn available through the holidays so please let us know your needs. Your consumers can also log onto www.trails-end.com and purchase popcorn with a credit card. The product is shipped directly from Trail's End to the consumer and your unit and Scouts receive credit for the sale. The Monmouth Council will distribute 50% commission to units on all sales generated online year-round. Where Can I Find Additional Information? Visit the Trail's End at www.trails-end.com for online video training for both scouts and leaders, nutritional information, and other helpful hints. Other questions can be answered by your district kernel or your district executive.