Meeting Registation Materials - American Trucking Associations

Meeting Registation Materials - American Trucking Associations

AMERICAN TRUCKING ASSOCIATIONS
950 N. Glebe Road
!
Bill Graves
President and Chief Executive Officer
Suite 210
Arlington, VA
22203-4181
www.trucking.org
!
March 1, 2013
Dear Trucking Industry Executive:
I am writing to invite you to attend the 2013 American Trucking Associations (ATA) Leadership
Meeting, May 5 – 8, at the JW Marriott Desert Springs Resort & Spa, Palm Desert, California. All ATA
members are cordially invited to attend this vital meeting. This year’s meeting schedule includes a
comprehensive business agenda along with networking opportunities, and we have also managed to work
in some free time on Monday afternoon so you can enjoy all the JW Marriott and the city of Palm Desert
have to offer.
As you know, ATA and the trucking industry continue to face many ongoing political and policy
challenges and opportunities. We will be discussing hot industry topics associated with hours of service
litigation, EEOC enforcement actions, CSA and the Inspector General’s investigation, and regulatory
proposals on electronic logging devices and a drug and alcohol test results clearinghouse. The meeting
agenda includes updates on Members of Congress and key Congressional Committee leadership, as
well as discussion opportunities on other challenges that face our industry. These discussions will help
focus ATA’s advocacy priorities. I encourage you to register today to add your voice to shaping our
industry’s message.
Networking highlights of the meeting include the ATA Opening Reception on Sunday evening
supporting the trucking industry’s award-winning research organization, the American Transportation
Research Institute (ATRI), and the ATA Leadership Dinner on Tuesday evening with featured
entertainment. And, for those who are so inclined, a Golf Outing on Wednesday on the exceptional 18-hole
Palm Golf Course will round out our program.
There will also be an invitation-only event to benefit Truck PAC, the political action committee
for ATA. The reception and dinner will be held on the evening of Monday, May 6. For more information
about the event, please contact Bethany Field at (202) 544-6245.
Enclosed you will find a Preliminary Meeting Schedule, registration materials and additional
information on the JW Marriott Desert Springs Resort & Spa. If you have any questions about the ATA
Leadership Meeting, please call ATA toll-free at (866) 729-3932.
Sincerely,
Enclosures
Bill Graves
Preliminary Schedule
Saturday, May 4, 2013
10:00 a.m. – 4:00 p.m.
Western Trucking Association Executives Council
(WTAEC) Meeting
(Members Only)
Sunday, May 5, 2013
8:00 a.m. – 6:00 p.m.
ATA Registration
10:00 a.m. – 11:30 a.m.
Trucking Association Executives Council (TAEC)
Business Meeting
(TAEC Members Only)
10:00 a.m. – 11:30 a.m.
ATA Revenue Committee Meeting
(Committee Members Only)
11:45 a.m. – 1:00 p.m.
ATA State & Conference Vice Presidents’, State Trucking
Association & Conference Executives’, and the Chairman’s
Club & Chairman’s Membership Committee Luncheon
(By Invitation Only)
2:00 p.m. – 3:00 p.m.
ATA Independent Contractors Task Force Meeting
(Members Only)
2:30 p.m. – 3:30 p.m.
ATA Truck PAC Board of Directors Meeting
3:00 p.m. – 4:30 p.m.
ATA Insurance Task Force Meeting
3:30 p.m. – 5:00 p.m.
ATA Hours of Service Subcommittee Meeting
3:30 p.m. – 5:00 p.m.
ATA Technology & Engineering Policy Committee Meeting
3:30 p.m. – 5:00 p.m.
ATA Government Traffic Policy Committee Meeting
5:30 p.m. – 7:00 p.m.
ATA Opening Reception
(All Attendees are Welcome)
Come celebrate the American Transportation
Research Institute (ATRI) – the industry’s awardwinning research organization – making your
business safer and more productive through
science and data.
Page 1 of 4
Schedule Subject to Change
Schedule as of February 27, 2013
Monday, May 6, 2013
7:00 a.m. – 6:00 p.m.
ATA Registration
7:00 a.m. – 8:00 a.m.
ATA Continental Breakfast
(All Attendees are Welcome)
8:00 a.m. – 9:30 a.m.
ATA Environmental & Energy Policy Committee
Meeting
8:00 a.m. – 9:30 a.m.
ATA Tax Policy Committee Meeting
8:00 a.m. – 9:30 a.m.
ATA Safety Policy Committee Meeting
9:00 a.m. – 1:30 p.m.
ATA Spouse/Guest Program & Luncheon
(By Invitation Only)
9:45 a.m. – 11:15 a.m.
ATA Communications & Image Policy Committee
Meeting
9:45 a.m. – 11:15 a.m.
Cross-Border Operations Policy Committee Meeting
9:45 a.m. – 11:15 a.m.
ATA Hazardous Materials Policy Committee Meeting
9:45 a.m. – 11:15 a.m.
ATA Highway Policy Committee Meeting
9:45 a.m. – 11:15 a.m.
ATRI Board of Directors Meeting
(Board Members Only)
11:30 a.m. – 1:15 p.m.
ATA Advocacy and Government Affairs Meeting & Luncheon
(All Attendees are Welcome)
Sponsored by the Allied Committee for the
Trucking Industry (ACT I)
Legislative Update:
Mary Phillips
Senior Vice President, Legislative Affairs
American Trucking Associations
Regulatory Update:
Dave Osiecki
Senior Vice President, Policy & Regulatory Affairs
American Trucking Associations
Special Guest Speaker:
Stuart Rothenberg
Editor and Publisher, The Rothenberg Political Report
Columnist, Roll Call
Sponsored by DDC FPO
Page 2 of 4
Schedule Subject to Change
Schedule as of February 27, 2013
Monday, May 6, 2013 Continued
1:30 p.m.
Free afternoon to enjoy the many activities available at the
JW Marriott Desert Spring Resort & Spa
1:30 p.m. – 2:30 p.m.
ATA Bylaws Committee Meeting
(Committee Members Only)
2:30 p.m. – 5:00 p.m.
ATA Nominating Committee Meeting & Interviews
(Committee Members Only)
6:30 p.m. – evening
2013 ATA Truck PAC Leadership Reception & Dinner
(By Invitation Only)
Sponsored by Rand McNally
Tuesday, May 7, 2013
7:00 a.m. – 6:00 p.m.
ATA Registration
7:30 a.m. – 8:30 a.m.
ATA Continental Breakfast
(All Attendees are Welcome)
8:30 a.m. – 10:00 a.m.
ATA Small Carrier Advisory Committee & Program
(All Attendees are Welcome)
8:30 a.m. – 10:00 a.m.
ATA Labor & Regulatory Policy Committee Meeting
8:30 a.m. – 10:00 a.m.
ATA Homeland Security Policy Committee Meeting
8:30 a.m. – 10:30 a.m.
ACT I Meeting
(Members Only)
10:15 a.m. – 11:45 a.m.
ATA Highway Funding Subcommittee
(Members Only)
10:15 a.m. – 11:45 a.m.
Automobile Carrier Conference (ACC) Meeting
10:15 a.m. – 11:45 a.m.
Agricultural & Food Transporters Conference (AFTC) Board of
Directors Meeting
(All Attendees are Welcome)
10:15 a.m. – 11:45 a.m.
ATA Intermodal Motor Carriers’ Conference (IMCC) Meeting
(All Attendees are Welcome)
10:15 a.m. – 11:45 a.m.
ATA Litigation Center Board of Directors Meeting
(All Attendees are Welcome)
11:30 a.m. – 1:00 p.m.
ATA Informal Luncheon
(All Attendees are Welcome)
Page 3 of 4
Schedule Subject to Change
Schedule as of February 27, 2013
Tuesday, May 7, 2013 Continued
12:30 p.m. – 3:30 p.m.
ATA Executive Committee Meeting
(Committee Members Only)
4:00 p.m. – 5:30 p.m.
ATA Board of Directors Meeting
(All Attendees are Welcome)
6:30 p.m. – 7:30 p.m.
ATA Leadership Reception
(All Attendees are Welcome)
Sponsored by the Allied Committee for the
Trucking Industry (ACT I)
7:30 p.m. – evening
ATA Leadership Dinner
(All Attendees are Welcome)
Sponsored by the Allied Committee for the
Trucking Industry (ACT I)
Wednesday, May 8, 2013
6:30 a.m. – 2:00 p.m.
ATA Golf Outing
(All Attendees are Welcome)
Sponsored by Qualcomm Incorporated
Page 4 of 4
Schedule Subject to Change
Schedule as of February 27, 2013
Registration Deadline: April 12, 2013
Registration
April 12 is the deadline to secure advance registration and hotel accommodations.
DO NOT SEND IN THE REGISTRATION APPLICATION AFTER THAT DATE.
Call the ATA Registration Manager at 407-359-6934 regarding hotel arrangements
and on-site registration procedures.
Please check one box.
❏ ATA MEMBER
$325
❏ Spouse/Guest
$75
❏ Per Couple
$400
Your registration fee will help us underwrite the costs associated with the meeting.
Registration Payment
Registration will not be processed without payment of Registration fee.
Total amount paid $_______________________
Promo Code __________________________
❏ MasterCard
❏ VISA
Credit Card #: ______________________________________ Expires: ___________________
Name as it appears on card: _______________________________________________________
Signature: ______________________________________________________________________
NOTE: All information is REQUIRED to process registration.
Full Name_________________________________ Nickname For Badge____________________________ Title_______________________________________ Phone_________________________________________
Company_________________________________________________________________________________
City/State____________________________________________________ Zip ________________________
If purchasing spouse/guest registration, please provide:
Home Address** __________________________________________________________________________
City/State____________________________________________________ Zip ________________________
*Valid email address is required for registration confirmation.
**Home address is required to mail spouse program information.
Please indicate whether you will or will not attend the following events:
Spouse/Guest
Affairs Meeting & Luncheon
11:30 am - 1:00 pm ATA Informal Luncheon
4:00 pm - 5:30 pm ATA Board of Directors Meeting
6:30 pm - evening ATA Leadership Reception & Dinner
Wednesday, May 8 7:30 am - 2:00 pm ATA Golf Outing
See separate registration form
for more information and to register
if you need assistance registering online,
Yes No
If registering by fax or mail (credit card
users only), once your registration is
successfully processed by Customer
Administration, you will receive an email
confirmation of your conference registration
which will also direct you to Passkey, ATA’s
official housing bureau, to reserve your
hotel room.
If you need to make changes to your hotel
reservation (arrival/departure/cancellation),
please make these changes on-line via Passkey.
Full Name _____________________________________ Nickname For Badge ______________________
For your username and password or
If you need to make changes to your
Registration Application, please call ATA
Customer Administration at (800) 282-5463
from 8:30am - 5:30pm ET.
Street Address ____________________________________________________________________________
Tuesday, May 7
is the fastest and easiest way to register for
the 2013 ATA Leadership Meeting and secure
your hotel room. Only those registered for the
conference may request a room reservation. Once
you have successfully registered online, you will
be able to secure hotel accommodations at the
headquarters hotel immediately through Passkey,
ATA’s official housing bureau.
If you are interested in reserving a suite,
please call (407) 359-6934.
Email*____________________________________________________________________________________
Sunday, May 5
5:30 pm - 7:00 pm ATA Opening Reception
Monday, May 6 11:30 am - 1:15 pm ATA Advocacy & Government
Registering online at http://meetings.trucking.org
please call ATA Customer Administration at
(800) 282-5463 from 8:30am - 5:30pm ET.
❏ Check or money order made payable to American Trucking Associations
❏ AMEX
Important Information
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If you need to cancel your Meeting
Registration, please send written notification
of cancellation to be received at ATA (ATA
Convention Services, P.O. Box 101360,
Arlington, VA 22210) on or before April 12,
2013, and you will receive a full refund less
a $75.00 per person administrative fee. No
refunds for registration fees will be processed
for cancellations postmarked after this date.
Special Assistance
Please Call (407) 359-6934
Please return by April 12, 2013 to:
American Trucking Associations
Attn: Customer Administration
P.O. Box 101360
Arlington, VA 22210
or fax: 703-838-1852
Phone: 800-282-5463
2013 AmERICAN trucking associations leadership meeting
golf outing
The Palm Course at the JW Marriott Desert Springs Resort & Spa | Palm Desert, CA
Sponsored by
PLAYER REGISTRATION FORM
Wednesday, May 8, 2013 | Shotgun Start 7:30 am
Entry Fee $135 (includes tax)
Fee includes greens fee, cart, range balls, breakfast, luncheon, and beverages.
Please Note: Registrations for Motor Carriers will be honored first.
All other registrations will be processed on a space-available basis, first-come, first-served.
Name:
Ti t l e :
Company:
Address:
City | State | Zip:
Telephone:
Rental Clubs:
Fax:
Yes
No
If Yes,
Email:
Right
Left
Handicap
Average Score
Golf club rentals are $59 plus tax ($63.57) and include 2 sleeves of golf balls. This fee will be charged to your hotel room account the
day of the event by the Golf Pro Shop.
Please Note: The Golf Outing Sponsor will have the responsibility of assigning the foursomes; individual requests for pairings
will be considered by the sponsor, but cannot be guaranteed.
Carrier
Carrier Spouse/Guest
Supplier
Supplier Spouse/Guest
Other
(Make check payable to American Trucking Associations)
Credit Card:
Visa
Credit Card Number:
MasterCard
American Express
Expires:
Name as it appears on card:
Signature:
Registration Deadline is April 12, 2013
Return form to: American Trucking Associations
Attn: Customer Administration
P.O. Box 101360
Arlington, VA 22210
or Fax: 703-838-1852
Phone: 703-838-1755
AMERICAN TRUCKING ASSOCIATIONS
2013
May 5 – 8
LEADERSHIP MEETING
Call ATA’s official Travel Agency at
1-866-826-9259 from 8:30am to 7:00pm ET to
make travel arrangements or email your request
to trucking@macnairtravel.com.
AIRLINES
Special discounted air fares, exclusive to ATA, have been
arranged on United and Delta Airlines for travel to Palm
Springs, CA (PSP) for the 2013 ATA Leadership Meeting.
In order to receive these discounted fares, you or your
travel agent must refer to the file numbers listed below.
Call the United Meeting Desk at
1-800-521-4041
or book directly online at
United Reservations using
Meeting/Offer Code ZPAE495807.
Monday – Friday 8:00am – 10:00pm ET
Saturday – Sunday 8:00 am – 8:00pm ET
Reservations and ticketing are
available via www.delta.com
or by calling Delta Meeting Network
Reservations at 1-800-328-1111
(a Direct Ticketing Charge will apply for booking by phone).
When booking online, select Meeting Event Code and enter
Meeting ID NMFFU in the box provided on the Search Flight
Page. Meeting attendees may use LAX as an alternate airport.
CAR RENTAL
We are pleased to announce special car rates
through Hertz for ATA members attending
meetings throughout the year. To reserve
your special meeting rates, please provide
CV# 04WQ0001 to your corporate travel
department, or your
travel agent, when
making reservations.
You can also make reservations online at
Hertz.com or call Hertz directly:
• In the U.S. and Canada: 1-800-654-2240
• Other: 1-405-749-4434
At the time of reservation, the meeting rates
will be automatically compared to other
Hertz rates and you’ll be quoted the best
comparable rate available.
Rates are available from all Southern
California corporate locations for
pickups April 29-May 15, 2013.
JW Marriott Desert Springs Resort & Spa
74855 Country Club Drive
Palm Desert, California 92260
Phone: (760) 341-2211
Fax: (760) 341-1872
Palm Springs International Airport (PSP) and Transportation
Palm Springs International Airport (PSP) is the nearest airport serving Palm Desert, California, and
the airport is served by eleven airlines that connect to hundreds of cities worldwide. Driving time
to or from the JW Marriott Desert Springs Resort & Spa is approximately 30 minutes.
Cardiff Limousine & Transportation is the transportation service provider highly recommended
by the Resort for pick-up to and from the airport. The base cost for service to or from Palm Springs
International Airport (PSP) is $135.00 per sedan, $205 per van, and $210.00 per SUV, each way.
A 15% charge, which is a combination of tax and a nominal gratuity, will be added to the base price.
For airport pick-up reservations, a $6 airport fee is charged so that the vehicle can park and wait
for arriving guests. For more information or to make reservations, contact Cardiff Limousine
& Transportation directly at (760) 568-1403.
Taxi services are available at the Palm Springs International Airport (PSP). Taxis are also readily
available outside the Resort’s Main Entrance 24 hours a day, 7 days a week and the average one-way
fare to or from Palm Springs International Airport (PSP) is $50.00.
Hertz Rent-a-Car has a rental desk located in the Resort’s Tour Lobby, Lower Level to accommodate
any car rental needs. The Hertz Rent-a-Car desk can be contacted directly at (760) 568-6200.
Additional Airports and Transportation
Additionally, the LA/Ontario International Airport (ONT), John Wayne Airport, Orange County
(SNA) and Los Angeles International Airport (LAX), are located outside of the Palm Desert area.
Airport
Approx. Travel Time
Super Shuttle Cost
LA/Ontario International Airport (ONT)
1 hour and 20 minutes
Starts at $127.00 per passenger
John Wayne Airport, Orange County (SNA)
2 hours and 30 minutes
Starts at $227.00 per passenger
Los Angeles International Airport (LAX)
3 hours
Starts at $217. 00 per passenger
For further information and exact pricing of Super Shuttle services, please visit www.supershuttle.com or call
(800) 258-3826. To receive additional information on transportation options, please contact the
Resort’s Concierge Desk at (760) 341-1772 or refer to the Airline/Rental Car informational insert in your
registration materials.
over
Check-in / Check-out
Check-in begins at 4:00 p.m. Check-out time is 11:00 a.m. For guests who are unable to check-in upon arrival or if late checkouts are not possible, the Resort will be happy to store luggage. Credit will need to be established for all attendees at check-in.
The Resort honors American Express, VISA, Master Card, Diners Club, Discover, and Marriott gift cards.
A Resort Fee of $25.00 per night will be applied to your guest room account at the time of check-in. This Resort Fee includes
daily Self Parking, WiFi High Speed Internet in guest room, Local Calls, Evening Refresh, Bottled Water, Fitness Center, The Greens
18-hole Putting Course, Lawn Games and Golf Bag Storage.
Parking
Both self parking and valet parking are available. The charge for self parking is included in your guest room Resort Fee which is
applied to your guest account at check-in. However, for any guests not staying at the Resort, self parking is $15.00 per vehicle
per day. Valet parking services are currently charged at $26.00 per vehicle per day.
Guest Services
The Concierge Desk is located in the Main Lobby, Lower Level adjacent to the Main Entrance. The desk operates from
9:00 a.m. to 9:00 p.m. and offers information on a variety of services, including transportation, area attractions, spouse activity
recommendations, off-site dining and recreation.
Business Center
The Business Center is located on the Lower Level adjacent to the ballrooms. Standard operating hours are 8:00 a.m. to 4:00
p.m. Monday through Friday and available services include Copying, Printing, Computer Stations, and Shipping Services .
The Resort also has a Self-Service Business Center located in the Main Lobby, Lower Level with 24-hour accessibility.
Faxes
Any guest that needs to receive a fax may have materials faxed to (760) 341-1872. Faxes sent to this number may be retrieved
at the Front Desk. All outgoing faxes can be sent in the Business Center.
Food and Beverage
Attire for all restaurants is resort casual and the Resort’s Dining Reservations number is (760) 341-1725. Guests are able to board gondola
boats, located at the dock at the end of the Main Lobby, to be transported to all restaurants except Fisherman’s Landing Bar & Grill.
Mikado Japanese Steakhouse & Sushi Bar: Mikado Japanese Steakhouse & Sushi Bar is open for dinner from 5:30 p.m. to 9:00
p.m. Sunday through Thursday and is open until 10:00 p.m. Friday and Saturday. It is located outside of the Main Entrance on
the west side of the property, just beyond the Colonnade of Shops.
Rockwood Grill: Rockwood Grill is a sophisticated all-day dining venue featuring an upscale–casual menu of diverse American
classics. It is open from 6:30 a.m. to 11:00 a.m. for breakfast, 11:00 a.m. to 5:00 p.m. for lunch, and 5:00 p.m. to 10:00 p.m. for dinner. Sunday
brunch is 10:00 a.m. to 3:00 p.m. Rockwood Grill is located on the Lower Level, and is accessible through the east side of the Main Lobby.
Blue Star Lounge: With a memorable selection of signature margaritas, local micro brews and hand crafted cocktails, the space
is alive with music, laughter and fun. Blue Star Lounge is located inside of Rockwood Grill.
Fisherman’s Landing Bar & Grill: Providing the highest quality seafood, delivered fresh daily, as only third generation fishermen, fresh seafood purveyors, and restaurant veterans can, this restaurant is located outside of the Main Entrance, on the west side of the
property. It is open from 11:00 a.m. to 10:00 p.m. Sunday through Thursday, and is open until midnight on Friday and Saturday.
The Lobby Bar & The Sushi Bar: Both located in the middle of the Main Lobby on the Lower Level, several elements tie
together the contemporary design including the L Bar, Sushi Bar, and ever present views of the surrounding landscape.
The Lobby Bar is open 12 noon until midnight. The Sushi Bar is open 2:00 p.m. to 9:00 p.m. Sunday through Thursday, and is
open until 11:00 p.m. on Friday and Saturday.
Oasis Bar & Grille: No Shirt. No Shoes. Great Service! Enjoy a healthy "wrap" or traditional burger poolside at the Oasis Bar &
Grille. Let the cooling water misters energize you, while you sip frozen tropical drinks, sample tantalizing treats from our menu
and listen to the lively music at the Oasis Bar & Grille. Open from 10:00 a.m. to 5:00 p.m. daily, it is located outside of the Main
Entrance, toward the west side of the property near the pool area.
Starbucks : Open daily from 5:00 a.m. to 7:00 p.m. Treat yourself to espressos, lattes, biscotti and the newspaper, indoors or
on the patio. The outdoor terrace has a fire pit with views of "The Greens," Ted Robinson's 18-hole all-natural turf putting course.
Starbucks is located on the Lower Level in the Main Lobby across from the Front Desk
In-Room Dining: Desert Springs offers all day in room dining to satisfy even the latest nighttime cravings. Simply press the “At
Your Service” button from any guest phone.
For more information on the JW Marriott Desert Springs Resort & Spa,
please visit: http://www.desertspringsmarriott.com