Lessons Learned and Future Directions

Seven Years of Regional Data Warehousing:
Lessons Learned and Future Directions
Moderators:
Sandee Hawkins, LBL ESD
Tom Luba, LBL ESD
Panel:
Laurie Corliss, Corvallis School District
Mary Kelly, Lincoln County School District
Gary Tempel, Scio School District
Objectives
• As a result of participating in this presentation,
you should be able to:
• Describe the differences between data reports, dashboards and ad-hoc queries
and their respective users
• Describe the regional rationale for selecting data warehouse software
• List the primary factors affecting the use of data tools by teachers and
administrators
• Describe strategies for matching data tools with data users and customizing
those tools to fit user needs
Agenda
• TetraData demo
• User survey results
• Panel discussion
• Recommendations
• Future directions
TetraData Analyzer and DASH
TetraData Analyzer and DASH
TetraData Analyzer and DASH
TetraData Analyzer and DASH
TetraData Analyzer and DASH
TetraData Analyzer and DASH
TetraData Analyzer and DASH
Data Warehouse Advisory Committee
• Monitor TetraData maintenance and product life
• Investigate other warehouse and analytic options
• Explore alternate options for data analytics
• Survey end users for data analytic needs
• Monitor what the state/ODE intends to do
• Evaluate TCO and develop a financial plan for options
• Develop RFP -- write specifications
• Award and implement new data tools
Data User Survey
• Administered survey to multiple regional school staff
• 655 respondents
• 49% teachers
• 22% licensed specialists
• 21% classified support staff
• 7% administrators
Data User Survey
• Major survey findings:
• Date types for informing classroom instruction:
• Assessment data (71% - 94% of all respondents)
• Other data such as behavior, attendance, demographics, etc.
fall off sharply
• Primary data sources:
• Gradebook, OAKS, spreadsheets, district/school data staff
(50% + in these categories)
• 1% of teachers use TetraData
• 17% of administrators and district staff use TetraData
Data User Survey
• Major survey findings:
• Date types for informing classroom instruction:
• Assessment data (71% - 94% of all respondents)
• Other data such as behavior, attendance, demographics, etc.
fall off sharply
• Primary data sources:
• Gradebook, OAKS, spreadsheets, district/school data staff
(50% + in these categories)
• 1% of teachers use TetraData
• 17% of administrators and district staff use TetraData
Data User Survey
• What gets in teachers’ way of using data?
Time
Accessibility
Availability
Lack of Training
Not User Friendly
Technology
How to Use
Data Use Concerns
0
20
40
60
80
Data User Survey
• What gets in administrators’ way of using data?
Time
Accessibility
Not User Friendly
Availability
Lack of Training
How to Use
Appropriate Data Use
Data Teams
Technology
Data Use Concerns
0
18
35
53
70
District Experiences
• Scio School District
• Gary Tempel
• Corvallis School District
• Laurie Corliss
• Lincoln County School District
• Mary Kelly
Recommendations
• Audit your data
• Communicate
• Include teachers
• Validate
• Customize
• Deliver
• Train
• Stay connected
• Keep going...........
Future Directions
Gather requirements
Map data sources
Test and validate
Develop prototype views
Build dashboards
and reports
Train
Deliver
Questions and Contacts
• Tom Luba
tom.luba@lblesd.k12.or.us
• Sandee Hawkins
sandee.hawkins@lblesd.k12.or.us
• Gary Tempel
gary.tempel@scio.k12.or.us
• Laurie Corliss
laurie.corliss@corvallis.k12.or.us
• Mary Kelly
mary.kelly@lincoln.k12.or.us