Regimental Manual - Massachusetts Maritime Academy

1
LETTER OF PROMULGATION
10 August 2015
1. The Regimental Manual for the Regiment of Cadets, Massachusetts Maritime Academy, is hereby
promulgated.
2. This Regimental Manual supersedes all other documents of a similar nature and shall be considered
official and binding on the Regiment of Cadets.
3. All subsequent changes to this manual shall be issued as consecutively numbered amendments,
and will be entered and recorded on the Record of Changes included herein.
_________________________
Francis X. McDonald
RADM, USMS
President
2
TABLE OF CONTENTS
CHAPTER 1
Regimental Organization
CHAPTER 2
Orders to the Cadet Watch/Emergency Procedures
CHAPTER 3
Rules and Regulations
CHAPTER 4
Daily Routines and Formations
CHAPTER 5
Uniforms
CHAPTER 6
Cadet Rooms and Stowage
CHAPTER 7
Honor Company Competition and Individual Cadet Awards
CHAPTER 8
Customs, Traditions and Courtesies
CHAPTER 9
Cadet Leadership Training Procedures
CHAPTER 10
Cadet Orientation Program
CHAPTER 11
Cadet Services
CHAPTER 12
Education Records Policies and Procedures
APPENDIX A
Honor Code
APPENDIX B
Student Alcoholic Beverage Policy
APPENDIX C
Hazing Policy
APPENDIX D
Sexual Harassment, Title IX, and CLERY Act
APPENDIX E
Sexual Violence
APPENDIX F
Fraternization
APPENDIX G
Chemical Testing Program
APPENDIX H
United States Coast Guard Policy on Drugs, Alcohol and Conduct
APPENDIX I
Bullying Policy
APPENDIX J
Campus Recycling Plan
APPENDIX K
Information Technology Policy
APPENDIX L
Behavioral Intervention Team
APPENDIX M
Drug Free Workplace
APPENDIX N
Athletes on Watch Policy
APPENDIX O
Notification of Rights under FERPA for Postsecondary Institutions
3
CHAPTER 1
REGIMENTAL ORGANIZATION
TABLE OF CONTENTS
1-100
General
1-200
Selection and Appointment of Cadet Officers
1-300
Acceptance of Cadet Officers
1-400
Cadet Officer Positions (First Class)
1-500
Cadet Officer Duties and Responsibilities (Regimental Staff)
1-600
Cadet Officer Duties and Responsibilities (Company Staff)
1-700
Seventh Company (The Regimental Band, Honor Guard Company & Drill Team)
1-800
Maritime Cadet Officers Duties and Responsibilities
1-900
Figures
4
REGIMENTAL ORGANIZATION
1-100
General
101
The organization of Massachusetts Maritime Academy’s Regiment of Cadets consists of the necessary
command and staff officers to administer the Regiment and seven companies, including Honor Guard
and Band. Each company shall be composed of a command element and three platoons of three squads
each. The administration of the Regiment of Cadets follows traditional lines. The First Class cadets
are charged with these duties and are granted the privileges normally associated with seniority. In the
performance of these duties, the Cadet Officers exercise authority and assume responsibilities as they
relate to command, maintenance of discipline and the routine of military drill.
A. To carry out these duties as well as for the purposes of indoctrination and training in the exercise
of responsibility within the Regiment, the Commandant shall appoint Cadet Officers.
B. Cadet Officers will be responsible for the following:
1. The planning and implementation of cadet training and inspection
2. The development of underclass Cadet Officers by the assignment of responsibility
3. Inspection of personnel, living spaces and cleaning stations in their areas.
1-200
Selection and Appointment of Cadet Officers
201
The selection of Cadet Officers for appointment within the Regimental organization will be made
according to the following criteria:
A. The Cadet Officer candidate's performance record within the Regiment of Cadets,
B. The Cadet Officer candidate's academic performance record
C. The Cadet Officer candidate's extra-curricular performance record including athletics,
intramurals and community service.
D. The Cadet Officers must be in good academic standing and timely progress toward graduation.
E. Selection for Regimental or Company Leadership positions will not solely rest on whether a
cadet will be available for Freshman Orientation or not. On the contrary, a cadet who in good
faith is unable to attend Orientation due to military commitments, commercial shipping,
cooperative, internship, etc. will not be automatically excluded from these positions. The
overriding criteria should be whether or not the cadet in question is the best possible cadet for the
position. If a cadet is deemed to be the most qualified candidate for a leadership position but is
unable to attend Orientation due to a previous commitment, his/her selection for a Regimental or
Company Leadership position will not be denied.
202
The following sources are used to evaluate Cadet Officer Candidates in the above areas including but
not limited to:
A. Written evaluations
B. Written recommendations
C. Academic records
D. Awards and honors received and/or achieved
E. Discipline Record (To include suspension and/or dismissal)
F. Class Status
G. Physical Fitness Test
203
Prior to the time of selection, designated incumbent Cadet Officers will submit their recommendations
for cadet positions at Regimental, Company, Platoon and Squad levels. These recommendations will
be considered by a committee convened by the Commandant of Cadets for the purpose of making such
a selection. Recommendations for appointment to these positions are also solicited from the Academy
faculty and professional staff.
5
1-300
Acceptance of Cadet Officers
301
Cadet Officers will take the following oath upon assuming the responsibilities of their offices:
“I, _______, having been appointed in the Regiment of Cadets, Massachusetts Maritime Academy,
accept that appointment and do solemnly swear (or affirm) that I will support and fulfill the
regulations, policies and orders of the President, Massachusetts Maritime Academy and all other
officers to whom the President delegates authority for such orders, policies and regulations.”
Cadet Officer Positions - First Class
1-400
401
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
The following positions have been designated for First Class Cadet Officers. Descriptions of the
sleeve markings and collar devices appropriate for each position are also included.
A. Regimental Staff
Regimental Commander
6 stripes
Regimental Executive Officer
5 stripes
Cadet Chief Mate
5 stripes
Cadet Chief Engineer
5 stripes
SGA President
5 stripes
Regimental Adjutant
5 stripes
Regimental Operations Officer
5 stripes
Regimental Training and Retention Officer
5 stripes
Regimental MSEP Operations Officer
4 stripes
Regimental FENV Operations Officer
4 stripes
Regimental IMBU Operations Officer
4 stripes
Regimental EMHS Operations Officer
4 stripes
Senior Class President
4 stripes
Regimental Operations Officer Assistant
3 stripes
Regimental Exchange Officer
4 stripes
Regimental Intramural Officer
4 stripes
1.
2.
3.
4.
5.
6.
B. Company Staff
Company Commander
Company Executive Officer
Training and Retention Officer
Platoon Leader - 3 per Company
Adjutant, DO, and DCO
Band, Honor Guard & Drill Operations Officers
4 stripes
3 stripes
3 stripes
2 stripes
2 stripes
2 stripes
1.
C. Shipboard Regimental Staff
Regimental Training Ship Commander
6 stripes
2.
Cadet Chief Mate
5 stripes
3.
Cadet Chief Engineer
5 stripes
4.
Cruise Discipline Officer
4 stripes
5.
Cruise Adjutant
4 stripes
6.
Cadet Corpsman (and 1 assistant/Division)
4 stripes
7.
Cadet WWW Correspondent
3 Stripes
1.
2.
3.
D. Shipboard Deck Positions
Division Leader/Deck
Deck Adjutant
Cadet Second Mate - Training
4 stripes
4 stripes
3 stripes
6
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Cadet Second Mate - Navigator
Cadet Second Mate - Lifeboatman
Cadet Second Mate - Supply
Cadet Second Mate - Safety
Cadet Third Mate - Navigator (4)
Cadet Third Mate - Supply (4)
Cadet Third Mate - Lifeboatman (4)
Cadet Third Mate - Safety (4)
Cadet Third Mate - Navigation Training (4)
Cadet Third Mate - Deck Training (4)
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
E. Shipboard Engineering Positions
Division Leader/Engine
Engine Adjutant
Cadet Second Asst. Diesel
Cadet Second Asst. Boilers
Cadet Second Asst. Fuel Oil
Cadet Second Asst. Refrigeration
Cadet Second Asst. Outside
Cadet Second Asst. Electrical
Cadet Second Asst. Training
Cadet Second Asst. Information
Cadet Second Asst. Evaporator
Cadet Third Asst. Boilers (4)
Cadet Third Asst. Diesel (4)
Cadet Third Asst. Electrical (4)
Cadet Third Asst. Evaporator (4)
Cadet Third Asst. Fuel Oil
(4)
Cadet Third Asst. Information (4)
Cadet Third Asst. Outside (4)
Cadet Third Asst. Fabrication (4)
Cadet Third Asst. Refrigeration (4)
Cadet Third Asst. Auxiliary Training (4)
Cadet Third Asst. Electrical Training (4)
Cadet Third Asst. Lab Training (4)
Cadet Third Asst. 4/c Training (4)
3 stripes
3 stripes
3 stripes
3 stripes
2 stripes
2 stripes
2 stripes
2 stripes
2 stripes
2 stripes
4 stripes
4 stripes
3 stripes
3 stripes
3 stripes
3 stripes
3 stripes
3 stripes
3 stripes
3 stripes
3 stripes
2 stripes
2 stripes
2 stripes
2 stripes
2 stripes
2 stripes
2 stripes
2 stripes
2 stripes
2 stripes
2 stripes
2 stripes
2 stripes
7
1-500
Cadet Officer Duties and Responsibilities - Regimental Staff
501
Regimental Commander
The Regimental Commander is the senior cadet at the Academy and commands the Regiment. In the
exercise of command functions, he/she shall carry out the policies of the President and Board of
Trustees and endeavor to maintain the Regiment of Cadets in the highest possible state of efficiency.
The duties of the Regimental Commander include but are not limited to the following:
A. Working directly with the Commandant of Cadets, the organization and supervision of the
Regiment in all matters pertaining to discipline, military smartness, supply and the coordination
of the daily routine; working directly with the Commandant of Cadets.
B. Issuing Regimental Orders and Memoranda as necessary to implement policy decisions made by
the President or Commandant of Cadets. Close liaison with the Commandant of Cadets in this
regard is essential in order to prevent conflict or misunderstanding.
C. Serving as the Regimental Commander come with duties of responsibility for the
administration, training, discipline and morale of the Regiment of Cadets and will hold
Company Commanders equally responsible.
D. Serving as the Regimental Commander, He/she will be an ex-officio member of the Student
Government Association. The Regimental Commander or his/her designee will represent the
Cadet Regiment at all meetings.
E. Serving as the Regimental Commander will grant duty to serve on Class I boards and Aptitude
Review Boards.
F. Represent the Academy at Open Houses and other functions as directed.
502
Regimental Executive Officer
A. The Regimental Executive Officer is responsible for the training, discipline and military
smartness of the Regiment. In matters of discipline, he/she will work closely with the
Commandant of Cadets.
B. The Regimental Executive Officer will provide access to the “staff” function of the Regiment.
He/she will supervise the administration of the Regimental system and the activities of the
Regimental Staff.
C. He/she will implement all duties of the Regimental Commander in the Regimental
Commander’s absence or inability to perform assigned duties.
D. He/She will serve as Co-Chair of the Honor Board Committee with the SGA President.
E. He/She will serve on Class I and Aptitude Review Boards in the absence of the Regimental
Commander.
503
Student Government Association President
The Student Government Association President is the elected head of the student government. The
SGA president oversees the operation of the Student Government Association and is directly
responsible to the student body for the morale and welfare of the Regiment of Cadets.
A. The SGA President will also serve on Class I boards and Aptitude Review Boards.
B. The SGA President will brief the Commandant of Cadets on the status of current and future
SGA plans on a weekly basis.
504
Senior Class President
The Senior Class President is the elected head of the senior class. He/she is responsible for
coordinating all class activities.
505
Regimental Adjutant
A. All cadet watch functions will fall under the supervision of the Regimental Adjutant.
B. The Regimental Adjutant will be responsible for the administrative functioning of the Regiment
of Cadets.
C. The Regimental Adjutant will also serve in the ceremonial roles assigned to that officer in the
chapter dealing with Military Drill and Ceremonies.
8
506
Regimental Operations Officer and Assistant
The Regimental Operations Officer is the senior cadet officer responsible for the administration and
implementation of the Cadet Discipline System. The Regimental Operations Officer will:
A. Be responsible for the administrative setup of the Class II mast.
B. Record the minutes of all the Class II mast boards.
C. Supervise the implementation of the discipline system for extra duty and restriction.
D. Record demerits in the Academy discipline system.
E. Issue weekly restriction reports to the Academy Discipline Officer.
F. Identify cadets who warrant warning and\or probation letters.
G. Ensure all Class III mast boards are completed on a weekly basis.
507
Regimental Training and Retention Officer (TRO)
A. The Regimental TRO is the senior cadet officer responsible for the administration and
implementation of the Training and Retention program for the academy.
B. The Regimental TRO reports to the Commandant of Cadets and the Dean of Enrollment
Management. The Regimental TRO will supervise Company TROs.
C. The duties of the Regimental TRO include, but are not limited to the following:
1. Tracking retention data
2. Coordinating regimental study program
3. Coordinating peer tutoring program
4. Supporting Admissions with Open Houses, tours and tele-counseling program
5. Coordinating the overnight/guest program
6. Supporting the MAPS Program
508
Regimental Marine Safety and Environmental Protection (MSEP) Operations Officer
A. The Regimental MSEP Operations Officer and his/her staff will ensure that the following
procedures are followed:
1. Proper use of cleaning solutions and chemicals, and disposal of containers,
2. Identification of hazardous materials on campus and aboard ship,
3. Dissemination and use of Material Safety Data Sheets,
4. Proper wearing of protective gear and clothing,
B. The Regimental MSEP Operations Officer will ensure Regiment-wide compliance with all
Recycling and Smoking Policies. The Regimental MSEP Operations Officer will work closely
with the Academy’s Health and Safety Officer.
C. Additionally, the Regimental MSEP Operations Officer may be assigned additional duties to
support Winter Term programs.
509
Regimental Facilities Engineering (FENV) Operations Officer
A. The Regimental Facilities Operations Officer will be responsible for the overall condition of the
dormitories and cadet public spaces, including all study lounges, computer facilities, laundry
rooms, the mailroom, Cadet Information Center and the Fantail.
B. The Regimental Facilities Operations Officer will coordinate all reports of damage and
maintenance items in the dormitory complex and initiate requests to the Commandant for
replacement of equipment.
C. The Regimental Facilities Operations Officer will also be responsible for supply and property
matters within the Regiment of Cadets.
D. The Regimental Facilities Operations Officer will work in close liaison with the Commandant
and building maintenance personnel to carry out these responsibilities and he/she will utilize the
company Damage Control Officers. The Regimental Facilities Operations Officer will work
closely with the Commandant, the Academies Health and Safety Officer, and the Maintenance
Department to carry out these responsibilities.
510
Regimental International Maritime Business (IMBU) Operations Officer
A. The International Maritime Business (IMBU) Operations Officer is the senior cadet officer
responsible for the International Maritime Business major. The Regimental IMBU Operations
9
Officer reports directly to the Regimental Commander and, as a staff officer, will assist as
directed in Regimental activities such as orientation, inspections, watches, etc.
B. He/She is specifically responsible for the coordination of activities regarding the major
throughout the year as designated by the Chairperson of the major and the officer of the
Commandant of Cadets through the Regimental Commander.
C. Additionally, the Regimental IMBU Operations Officer may be assigned additional duties to
support the Winter Term programs.
511
Regimental Emergency Management and Homeland Security (EMHS) Operations Officer
A. The Regimental Emergency Management and Homeland Security (EMHS) Operations Officer
will be responsible for the organization, administration and supervision of a practical and
effective safety program that will ensure prevention and, when necessary, proper response to
emergency situations.
B. The Regimental EMHS Operations Officer will ensure that all new freshmen are enrolled in the
Emergency Notification System. The EMHS Operations Officer will work closely with Public
Safety and the Environmental, Health and Safety Office to ensure regimental compliance with the
program. He/she will also work closely with Academy staff in support of campus Emergency
Management exercises and drills.
C. The Regimental EMHS Operations Officer will constantly review security procedures and report
all violations as necessary. They will assess potential breaches to security, such as outside doors,
cadet room doors, and other such hazards.
D. Additionally, the Regimental EMHS Operations Officer may be assigned additional duties to
support the Winter Term programs.
512
Regimental Exchange Program Officer
The Regimental Exchange Program Officer is the senior Cadet Officer responsible for all
international student services, and exchange and diversity programs at the Academy. The duties of
the Regimental Exchange Program Officer include but are not limited to the following:
A. Aids in developing and overseeing programs, services, and initiatives designed to enhance the
recruitment and successful retention of students from diverse, under-represented and
international population groups. He/she will serve as liaison and develop partnerships within
committees to promote diversity as an essential element of the mission of the Academy.
B. Supervise cadet hosts, cadets studying abroad and all international students studying at the
Academy (F-1 and J-1 Visa students).
C. Coordinate intercultural learning events and aid in developing international, exchange and
underrepresented student programming.
513
Regimental Intramural Officer
The Regimental Intramural Officer is the senior Cadet Officer responsible for the Intramural Program
at the Academy. The duties of the Regimental Intramural Program Officer include but are not limited
to the following:
A. Meet with Company Intramural Officers (IMO’s), Athletics Department and the OFFICE OF
THE COMMANDANT representatives periodically to plan and coordinate events. Establish
and post an intramural annual calendar for the Academic Year.
B. Post and announce events and their results through the dorm’s PA system, posters, electronic
monitors, Intramural bulletin board, and the Plan of the day. Maintain the Intramural bulletin
board with event brackets and pictures.
C. Develop a “by Name referee/official schedule” and assign score board operators for all indoor
events. Use Company IMOs and work study students when applicable.
D. Coordinate with the Athletic Department’s equipment manager to ensure equipment used is
serviceable and readily available for scheduled events.
E. With the support and approval of OFFICE OF THE COMMANDANT and Athletics, develop
an incentive/awards system for participants that will increase participation and Spirit de Corp
among the Regiment.
F. Coordinate with the yearbook committee members to take pictures at the different events.
10
1-600
Cadet Officer Duties and Responsibilities - Company Staff
601
Company Commander (CC)
The Company Commander shall implement and carry out the policies of the Regiment and the
Academy as established by the President, Commandant of Cadets and the Regimental Commander.
The duties of the Company Commander include the following:
A. The Company Commander is responsible for the proper organization and administration of the
company with particular emphasis upon matters of assignment.
B. The Company Commander is responsible for the overall appearance of his/her company and will
insist that the high standards established for the Corps of Cadets are upheld. He/She will ensure
that daily inspections of platoons and common spaces are conducted.
C. He/She will ensure communication throughout the company by means of meetings, bulletin
boards, etc.
D. He/She will supervise the activities of the Company in the Admiral’s Award Competition during
Orientation.
E. The Company Commander will ensure that a 1/C cadet officer is present during the duty day for
his/her Company.
602
Company Executive Officer (XO)
A. The Company Executive Officer is second in command of the company and is the assistant to the
Company Commander. In the absence of the Company Commander, he/she will perform the
duties of the Company Commander and will maintain company policy.
B. He/She will ensure that all staff functions in the company are carried out properly.
603
Company Damage Control Officer (DCO)
A. The Company Damage Control Officer (DCO) is the cadet officer assigned in each company for
the purpose of developing and managing a program of safety consciousness and training
throughout the company. His/her duties will include the following:
1. He/She will establish a safety training program within the company and will coordinate this
effort with the other Company DCO’s throughout the Regimental organization.
2. He/She will ensure that company spaces and areas are kept clean and free of trash and other
fire hazard material. He/She will ensure that the Cleaning Station Watchbill is posted and that
the duties are carried out.
3. He/She will conduct frequent safety inspections of public areas of the company dormitory and
collect reports from Platoon Leaders referring to damage occurring within the dormitory.
4. He/She will make weekly cleaning gear and supply requisitions to ensure that the cleanliness
of the company is maintained and ensure that the gear locker is clean.
5. He/She will maintain a list of ongoing work projects for Extra Duty that will directly benefit
the Regiment.
604
Company Adjutant
The Company Adjutant is the cadet officer assigned in each company to establish and administer the
watchbills. The Adjutant must do the following:
A. He/She will prepare and post all watch bills. All watchbills are to be posted as per the procedures
outlined in Chapter 2, The Orders to the Cadet Watch.
B. He/She will ensure that all watch responsibilities are carried out.
C. He/She will ensure a muster is taken of those on watch prior to or on the day of.
605
Company Discipline Officer
A. The Company Discipline Officer is the Cadet Officer assigned in each company to administer,
oversee, coordinate and process the Cadet Discipline System at the company level.
B. He/She will schedule the weekly meetings of the Company Class III Mast Board and will ensure
that the regulations regarding composition and procedure of the Mast Board, as outlined in this
manual, are carried out.
C. He/She will maintain records of the results of all Class III Mast Boards.
11
D. He/She will be responsible for supervising the extra duty performed in the Company and other
extra duty assignments as directed by the Regimental Operations Officer.
606
Platoon Leader
A. Each Company shall assign three Platoon Leaders whose primary responsibilities are to utilize
effective leadership techniques in promoting efficient operation and fair administration of his/her
platoon.
B. The Platoon Leader is responsible for the overall appearance, discipline and performance of the
personnel within his/her platoon as well as for the overall order of their living quarters. Platoon
Leaders are responsible for the following:
1. Maintaining order while in formation
2. Verifying accuracy of musters
3. Maintaining order within the dormitory
4. Inspecting platoons daily
5. Thoroughly investigating incidents of dormitory damage
C. He/She will ensure that company spaces and areas are kept clean and free of trash and other fire
hazard material.
D. He/She will ensure that the Cleaning Station Watch bill is posted and that the duties are carried
out.
E. Each of the three Platoon Leaders may also be assigned the duties of the Company Disciplinary
Officer, the Company Adjutant, and the Company Damage Control Officer.
607
Training and Retention Officer
Each Company shall have assigned one Training and Retention Officer whose primary responsibility is
the administration and leadership of the student retention and recruitment program. This position
reports to the Company Officer and to the Dean of Enrollment Management.
A. The Training and Retention Officer will supervise the Training and Retention squad leader as
well as volunteer Third and Fourth Class cadets who are involved in the Admissions Recruiting
Program. The Training and Retention Officer is responsible for the following:
1. Coordinating the Company Study Hours Program
2. Coordinating the Peer Tutoring Program
3. Support Admissions Open House Program and Tele-Counseling Program
4. Coordinating Campus Tours
5. Coordinating Admissions overnight guest program
608
Squad Leader
A. Each platoon shall have assigned a minimum of three or four Squad Leaders who will be
responsible for providing a positive example in instilling high standards of appearance and
performance. As the backbone of the organization, the Squad Leader must be thoroughly
familiar with all members of the platoon and must maintain an accurate accountability of their
whereabouts and actions. Squad leaders assigned to 01 deck can be 1/C cadets. All others will
be 2/C cadets.
B. Squad Leaders are also charged with maintaining discipline of the personnel within their squads.
In this endeavor they will do the following:
1. Ensure compliance with Academy regulations and directives as well as company and
regimental policies,
2. Conduct inspections of personnel and their living quarters,
3. Ensure accuracy of musters and oversee underclass sign-ins.
4. Report damage of quarters to the Platoon Leader.
C. Squad Leaders may have additional duties as assigned.
609
Petty Officer
A. Petty Officers are third class cadets who are in training and are actively pursuing a leadership
position and may be assigned as needed.
12
1.
2.
3.
4.
5.
Any cadet at the end of the fall sophomore semester who is designated as suspended or
on probation for the following semester will not be allowed to be considered for squad
leader status for the next fall.
Any cadet who fails to have sophomore status by the start of the spring semester of their
sophomore year would not be eligible for squad leader consideration for the next fall.
Any cadet who has obtained 101 demerits or more in the last 12 months cannot be
considered for squad leader status.
Any cadet who is on conduct probation cannot be considered for squad leader status.
Any cadet applying for squad leader status in spring of their sophomore year must
demonstrate as part of the application process that they can achieve junior status by
present definition prior to the August orientation commencing in the fall. The
application must be approved by the registrar prior to being forwarded to the
Commandant’s office for selection consideration.
1-700
Seventh Company: The Regimental Band and Honor Guard Company
701
Seventh Company, the Regimental Band, Honor Guard and Drill Team Company, will provide all
musical, military honors, drill and ceremony support for Academy and other public functions. Seventh
Company will be commanded by the Seventh Company Commander, who will be assisted by the
Seventh Company Executive Officer, the Regimental Honor Guard Operations Officer, the Regimental
Band Operations Officer and the Drill Team Operations Officer.
702
Seventh Company Commander
The Seventh Company Commander will implement and shall carry out the policies of the Regiment
and the Academy as established by the President, Commandant of Cadets and the Regimental
Commander and perform all other duties enumerated in paragraph 1-601 above. Additionally, the
Seventh Company Commander will:
A. Assist the Seventh Company Officer in co-coordinating all movements of the Regimental Band,
Honor Guard and Drill Team. This may include but is not limited to, orchestrating Seventh
Company travel logistics and performance schedule, personnel inspections before performances
and enforcement of uniform standard.
B. The Seventh Company Commander will ensure that practice schedules are published and that the
schedule is smoothly executed. He/She will ensure effective communication throughout the
company by means of meetings, bulletin boards, electronic messaging and contact via cellular
phone.
C. The Seventh Company Commander will assist the Seventh Company Officer in maintaining an
accurate inventory of equipment and a repair/replacement schedule.
D. The Seventh Company Commander is the direct liaison to the Regimental Commander and
his/her staff on issues of drill and ceremony and Seventh Company functional support requests
for service to the regiment of cadets.
703
Seventh Company Executive Officer
A. The Seventh Company Executive Officer is second in command of the Company and is assistant
to the Company Commander. In the absence of the Company Commander, he/she will perform
the duties of the Company Commander and will maintain company policy.
B. He/she will ensure all staff functions in the company are carried out properly.
C. He/she will ensure an accurate muster of all personnel daily following morning formation and
provide a copy to the Seventh Company Officer.
D. He/she, along with the fourth classmen Platoon Commander will be responsible for the
assignment of cadet quarters within the Seventh Company dormitory.
704
Regimental Honor Guard Operations Officer (Drill Team Operations Officer)
A. The Regimental Honor Guard Operations Officer is the executive administrative officer of the
Regimental Honor Guard. He/she is the senior cadet in the Regimental Honor Guard and
commands that unit under the command of the Seventh Company Commander. The Seventh
13
B.
C.
D.
E.
Company Commander and Honor Guard Operations Officers have the power to appoint Honor
Guard staff officers (squad leaders) and/or NCOs (petty officers).
His/Her primary duty is to ensure the Honor Guard is outstanding in its appearance and
performance.
The Honor Guard Operations Officer along with the Honor Guard staff officers(squad leaders)
and/or NCOs (petty officers) will personally make a sight inventory of all weapons and other
equipment at least once a semester and will submit a signed inventory report to the Seventh
Company Officer upon completion of this inventory.
He/She will ensure all weaponry is properly stored, secured, and ammunition usage is properly
logged.
He/She will work with the Drill Team Operations Officers to ensure the Honor Guard and Drill
Team practice schedules, events and performances are effectively communicated published and
the schedule is smoothly executed.
705
Regimental Honor Guard Assistant Operations Officer
A. The Honor Guard Assistant Operations Officer is to be a subordinate of the Regimental Honor
Guard Honor Guard Operations Officer. He/She assists in the daily logistical operations of the
Regimental Honor Guard. This may include but is not limited to, taking muster at morning
formation (events), appointing and training the cadet event operators (PIC).
B. He/She may serve at the request or absence of the Honor Guard Operations Officer as the Honor
Guard ranking, commanding, officer for ceremonies, parades and formations.
C. He/She will maintain a database for Honor Guard events and personnel participation.
706
Regimental Drill Team Operations Officer
A. The Regimental Drill Team Operations Officer is the executive administrative officer of the
Regimental Drill Team. He/She is the senior cadet in the Regimental Drill Team and
commands the unit under the command of the Seventh Company Commander. The Seventh
Company Commander and the Drill Team Operations Officer have the power to appoint Drill
Team Operations Staff Officers (squad leaders) and NCOs (petty officers).
B. His/Her primary duty is to ensure the Drill Team is outstanding in its appearance and
performance.
C. The Drill Team Operations Officer along with the Drill Team staff officers (squad leaders)
and/or NCOs (petty officers) will personally make a sight inventory of all weapons and other
equipment at least once a semester and will submit a signed inventory report to the Seventh
Company Commander upon completion of this inventory.
D. He/She will ensure all weaponry is properly stored, secured and usage is properly logged.
E. He/She will work with the Honor Guard Operations Officer to create practice schedules, events
and performances are effectively communicated/published and the schedule is smoothly
executed.
707
Regimental Drill Team Assistant Operations Officer
A. The Regimental Drill Team Assistant Operations Officer is to be a subordinate of the
Regimental Drill Team Operations Officer. He/She assists in the daily logistical operations of
the Regimental Drill Team. This may include, but is not limited to, taking muster at morning
formations (events) appointing and training the cadet event operators (PIC).
B. He/She may serve, at the request or absence of the Drill Team Operations Officer, as the Drill
Team’s ranking, commanding officer for ceremonies, parades and formations.
C. He/She will maintain a database for Drill Team events and personnel participation.
708
Regimental Band Operations Officer
A. The Regimental Band Officer is the executive administrative officer of the Regimental Band.
He/She is the senior cadet in the Regimental Band and commands the band under the leadership
of the Seventh Company Commander and the Seventh Company Officer.
B. He/She will ensure all members using Academy instruments execute proper custody receipts
assuring the accountability of the equipment and that the instruments are maintained in the
proper condition. He/She along with band staff officers, Drum Major, squad leaders and or
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NCOs (petty officers) will be responsible for making a sight inventory of all instruments and
other equipment at least once a month and will submit a signed copy of the inventory report to
the Seventh Company Officer.
C. He/She will be responsible for the maintenance of the academy music library, keeping the music
filed properly and having the music available and in good order.
D. He/She will ensure the practice schedule for events and performances of all musical ensembles
are effectively communicated and published.
E. He/she may serve as field band conductor or drum major.
709
Regimental Assistant Band Operations Officer (Drum Major)
A. Serve as the face of the Band and functions as the principal conductor/ field commander
B. The Assistant Regimental Band Operations Officer is to be a subordinate of the Regimental
Band Operations Officer. He/She assists in the daily logistical operations of the Regimental
Band, which may include but is not limited to, taking muster at morning formation, appointing
and training cadet event operators (PIC).
C. He/She may serve, at the request or absence of the Band Operations Officer, as the Band’s
ranking commander for ceremonies, parades and formations.
D. He/She will establish a daily bugler’s duty rotation for “Reveille,” “morning Calls” and
“TAPS.”
E. He/She will maintain a database for musical events and personnel participation.
1-800
Maritime Cadet Officers Duties and Responsibilities
801
Regimental Training Ship Commander
The Regimental Training Ship Commander shall carry out policies of the Regiment as pertaining to
shipboard operations, both alongside and seagoing, as established by the President and the
Master. The duties will include, but are not limited to, the following:
A.
The Regimental Training Ship Commander is responsible for the proper organization and
administration of the Sea Term Maritime Cadet Officers and those cadets living aboard and
embarked for activations.
B.
The Regimental Training Ship Commander shall assist the Master and Commandant of Cadets
in all matters pertaining to cadet discipline, military bearing, supply and coordination of the
daily routine.
C.
The Regimental Training Ship Commander shall attend the Master’s department heads meetings
and interact as appropriate. The Regimental Training Ship Commander will also disseminate
information to the senior Maritime Cadet Officers during daily meetings.
802
Cadet Chief Mate and Cadet Chief Engineer
A. The Cadet Chief Mate and Cadet Chief Engineer shall be considered the senior most cadets
aboard the vessel subordinate to the Regimental Training Ship Commander.
B. The Cadet Chief Mate and Cadet Chief Engineer shall coordinate the daily routine as
promulgated by the Master and Commandant of Cadets and shall support all initiatives deemed
appropriate by the Regimental Training Ship Commander in the administration of cadet
discipline and military bearing.
C. The Cadet Chief Mate and Cadet Chief Engineer are the senior most cadets within their major
fields of study and shall coordinate the duties of the maritime cadet officers within their
department, as per the direction or the Chief Mate or the Chief Engineer.
D. The Cadet Chief Mate and Cadet Chief Engineer shall coordinate the assignment of
maintenance and watch duties with the Chief Mate, Chief Engineers and the training
coordinators of their majors.
E. The Cadet Chief Mate and Cadet Chief Engineer shall attend the daily briefings as directed by
the Regimental Training Ship Commander.
803
Cadet Cruise Discipline Officer
A. The Cadet Cruise Discipline Officer is responsible for the administration and implementation of
the Cadet Discipline System.
15
B. The Cadet Cruise Discipline Officer shall coordinate the daily routine promulgated by the
Commandant’s Discipline Officer. These officers shall support all initiatives by the Regimental
Training Ship Commander.
C. The Cadet Cruise Discipline Officer shall attend Class II mast hearings.
804
Shipboard Maritime Cadet Officers (Rates)
A. All Cadet Second Mates/Assistants, Third Mates/Assistants and Assistant Operations officers
shall support the discipline and military bearing as directed by the Regimental Training Ship
Commander.
B. All Cadet Second Mates/Assistants, Third Mates/Assistants and Assistant Operations officers
shall report to the appropriate ship’s department head to which they are assigned and assist them
with the duties that which are required within their major or ship’s department.
C. All Cadet Second Mates/Assistants, Third Mates/Assistants and Assistant Operations officers
shall supervise the underclass cadets as assigned to them, instilling within them understanding
of ship’s safety, discipline and knowledge.
805
All Maritime Cadet Officers are required to participate in the Summer Orientation, Orientation Mini
Cruise and the Annual Winter Sea Term.
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1-900: Figures
Commandant of Cadets
Deputy Commandant of Cadets
Company Officers
Regimental Training
Ship Commander
Cadet Chief Mate
Regimental Adjutant
Regimental
Commander
Regimental Training
Ship Commander
Regimental Executive Officer
Cadet Chief Engineer
MSEP/FENV/IMBU/EMHS/ENES
Operations Officer
Regimental Operations
Officer
Company Commanders
Company Executive Officers
Training and Retention Officers
Platoon Commanders
Squad Leaders
Figure 1-1: Regimental Chain of Command
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Figure 1-1: Sea Term Chain of Command
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CHAPTER 2
ORDERS TO THE CADET WATCH/EMERGENCY PROCEDURES
TABLE OF CONTENTS
2-100 General
2-200 General Instructions to all Watch Standers
2-300 Duties of the Regimental Staff Duty Officer
2-400 Duties of the Cadet Officer of the Watch Dormitory
2-500 Duties of the Cadet Quartermaster of the Watch
2-600 Duties of the Cadet Messenger
2-700 Duties of the Cadet Officer of the Watch Shipboard
2-800 Fire and Emergency
2-900 Figures
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ORDERS TO THE CADET WATCH/EMERGENCY PROCEDURES
2-100 General
101 Authority
In accordance with the authority contained in General Order 87 of the Merchant Marine Act,
which requires that state maritime academies organize cadets into a disciplined system, cadets are
assigned watch responsibilities. These Orders to the Cadet Watch specify their duties and
responsibilities.
102 Mission
Watch keeping, one of the oldest traditions of the sea, is integral to the concept of developing
industry leaders. Watch keeping provides practical experience in the importance of responsibility,
the hierarchy of authority, the need to follow the chain of command, greater attention to detail, and
the sense of accomplishment that comes with the successful completion of a watch. Every cadet
will graduate knowing the lessons of watch keeping, which will enable them to lead a structured
organization, operate a ship, and possess the alertness and preparedness required when managing a
team.
103 Watch Keeping Creed
As a cadet of Massachusetts Maritime Academy, I will stand watches as assigned aboard and
ashore, and will report to my station physically and mentally prepared to stand my watch to the
best of my ability, will dutifully carry out the responsibilities of the watch with due diligence and
vigilance, will follow all orders given by officers and cadets of senior responsibility, and will
never permit a cadet to assume the watch who is not prepared to relieve the watch.
104 Objectives of the Cadet Watch System
A. To gain experience in the administration of authority and responsibility,
B. To develop qualities of reliability, leadership, competence, tact, adaptability, loyalty and
sense of duty, which are necessary for a successful career in any industry,
C. To assist in the administration of the daily routine of the Regiment of Cadets.
D. To aid in safeguarding the personnel and property of the Academy and of the Regiment of
Cadets.
E. To meet cadet and licensing requirements.
105 Organization of the Cadet Watch
A. Rotation
1. The Cadet Watch will utilize the Company organization within the Regiment of Cadets.
The system will operate on a daily rotation basis, one Company being designated as the
Duty Company for a period extending from 0800 on one day until 0800 on the following
day. The rotation schedule will be promulgated by the Director of the Cadet Watch
System.
2. Weekend watch responsibility will be assigned to one company. The watch will
commence at 0800 on Friday and continue until 0800 on Monday. The Duty Company
for the weekend will rotate in accordance with a schedule promulgated by the Director of
the Cadet Watch System.
3. Holiday watches will cover the entire holiday as reflected in the Holiday watch bill.
4. Any Holiday that falls on one day during the week will commence at 0800.
B. Participation
1. Participation in the Cadet Watch System is mandatory for all cadets.
2. Certain cadets’ ability to participate in the program may be curtailed by their obligations
to the Regiment, Athletics, or Band or Honor Guard or International Student Exchange
Program.
a. All cadets are required to check the watch bills and report any errors or omissions
to the company adjutant.
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b. Regiment
i. First class cadets of the rank of four bars or greater are relieved of their
responsibility to stand billeted watches.
ii. First class cadets of the rank of four bars or greater are responsible for the
oversight of all dormitory and shipboard watches and the instruction of
watchstanders in their responsibilities, thereby ensuring the smooth operation
of the Cadet Watchstanding System.
iii. All cadets of the rank of three bars or lower will be assigned billeted watches
within the company to which they are assigned.
3. Athletics
a. Athletes on the roster of Varsity teams stand normal weekly watches.
b. Adjutants, however, should not assign athletes on the roster of in season Varsity
teams to watches during their practice times.
c. Further, due to their weekend commitment, athletes on the roster of in season
Varsity teams will not be assigned weekend watches during the period of their
regular season.
4. Seventh Company (Band and Honor Guard)
a. All Band and Honor Guard cadets stand normal weekly watches.
b. Due to their weekend commitment, Seventh Company cadets will be assigned to
only one weekend watch per semester at the time of the greatest convenience as
deemed by the company command.
5. Regimental Commuters
a. Regimental Commuters are required to stand weekly and weekend watches with
the company to which they are assigned.
6. International Student Exchange Program
a. Cadets accepted into the program during the spring semester only can stand
normal weekday watches. However, cadets will be exempted from weekend watch
duty.
C. Adjutants
1. Regimental Adjutant
a. The Regimental Adjutant is responsible for the overall operation, supervision, of
the Cadet Watch System and is assisted by the seven (7) Company Adjutants.
b. The Regimental Adjutant is responsible for overseeing the assignment of watches
throughout the Regiment, posting all watchbills under glass, liaising with and
copying all watchbills to the training ship, and ensuring that accurate muster sheets
are available at all times and at 0700 at CIC for Morning Formation.
c. The Regimental Adjutant liaises with the STCW Coordinator to ensure that cadets
fulfill their watchstanding responsibilities for graduation and license requirements.
d. The Regimental Adjutant assigns Holiday Watches, conducts the Formal Posting
of Holiday Watches and is responsible for approval of changes-of-watch (Figure 21) for Holiday watches. Holiday Watches will be posted in the glass display
across from the study lounge on the 00 deck of Second Company.
e. The Regimental Adjutant is responsible for the instruction of the Fourth Class in
watchstanding during the Orientation period.
f. The Regimental Adjutant is responsible for STCW class musters during the
Orientation period.
2. Company Adjutants
a. The Company Adjutant is responsible for the fair and equitable assignment of
watches within that Adjutant’s company and for approving any changes-of-watch.
All watchbills will be submitted to the Company Commander and Company
Officer for approval and posted in the duty company at least three weeks in
advance of the company’s duty day.
b. The Company Adjutant is responsible for maintaining accurate company muster
sheets and keeping in season Varsity sports rosters.
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c.
d.
The Company Adjutant conducts the Formal Posting of the Watch on the
company’s duty day by 0700 in the display case located on the 00 deck of Second
Company.
The Company Adjutant is responsible for submitting draft and final watchbills to
the Regimental Adjutant.
D. Watchbills
1. Weekly Watches
a. Watchbills for the Duty Company will be prepared by the Company Adjutant,
submitted to the Company Commander and approved by the Company Officer.
After final approval, watchbills will be submitted to the Regimental Adjutant.
b. Draft watchbills (Revision: 0) will be posted at least three weeks in advance. Final
Watchbills (Revision: Final) will be posted by the Wednesday of the week before
the watch is assumed. No changes-of-watch will be approved after the Final
Watchbill has been posted.
c. The Regimental Adjutant will post the final watch bills on the Wednesday of the
week before the watch is assumed. Watchbills should be posted under glass at
CIC, on the training vessel and in the ASDO’s office. The bills will encompass
the entire week and will detail all the watches assigned for that period.
d. Adjutants will keep careful records of how many and which watches each cadet
stands. It is the responsibility of the Company Adjutants to ensure that the
watchstanding responsibility is shared equally and fairly throughout the company.
2. Weekend Watches
a. Company Adjutants will ascertain how many weekend watches each cadet must
stand during the semester and will post weekend watch sign-ups during the first
week of each semester.
b. Cadets may sign-up for the watches on a first come, first served basis. If a cadet
fails to take the initiative to sign up by the deadline, that cadet will be assigned a
watch and will have the responsibility to stand that watch regardless of personal
plans. Once a cadet has committed him/herself to a watch, he/she is responsible for
standing that watch.
E. Change of Watch
1. If a cadet has an unavoidable conflict with an assigned watch, the cadet may find a
replacement and submit a change-of-watch (Figure 2-1) form to the Company Adjutant
and Company Officer.
2. Absolutely no changes will be made to the watch bill (other than for emergency) once the
watch bill has been posted on Wednesday before the week of the assigned watch.
3. Exchanging watches for money is not authorized under any circumstances.
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Figure 2-1: Change of Watch Request
CHANGE OF WATCH REQUEST – COMPANY ADJUTANT COPY
NAME_____________________________________ COMPANY________ CLASS_______________
DATE OF WATCH _________________________ TIME OF WATCH____________
POST_____________________________________________
REASON FOR CHANGE
REQUEST___________________________________________________________
SIGNATURE_________________________________ (CADET ON BILL)
CADET ASSUMING THE WATCH: _______________________________________
SIGNATURE_________________________________ (CADET ASSUMING DUTIES)
SIGNATURE_________________________________ (COMPANY ADJUTANT)
DATE_________________________________
23
F. Class Attendance
1. Only two watch standers per day, 1/C or 2/C, will potentially experience a conflict
between class and watch attendance. Additionally, some cadets with night classes may
have a conflict between class and watch.
2. Watch normally takes precedence over class. Cadets are responsible, however, for
informing their professors of their planned absence in a timely fashion. Cadets are
further responsible for the material covered during the class period.
3. Cadets may be excused from watch in order to take an examination. Cadets must inform
the Chief Mate during the day and the ASDO during the evening that they request to be
excused for the purpose of taking an examination.
G. Change of Command
1. Following the Change of Command Ceremony, graduating 1/C cadets are relieved of
their watch standing responsibilities.
2. Non-graduating 1/C and 2/C will stand 1/C watches (RSDO, COWS and CEOW).
3. All 2/C and 3/C watches will be stood by 3/C cadets.
106 Watch Structure
A. Regimental Staff Duty Officer (RSDO) – The RSDO will be responsible for the overall
execution of the dormitory and shipboard watches for the 24-hour period of his/her watch.
The Cadet Officer of the Watch Dormitory, the Cadet Officer of the Watch Shipboard and
Cadet Engine Officer of the Watch report to the RSDO.
B. Cadet Officer of the Watch Dormitory (COWD) – The COWD is responsible for enforcing
the rules and regulations of the Academy and for the execution of the watch during his/her
watch period. The COWD is also responsible for maintaining the logbook. The Cadet
Quartermaster and Messengers will report to the COWD.
C. Cadet Quartermaster of the Watch (CQOW) – The CQOW is responsible for
communications, including pipes, telephone and radio, in the dormitory complex. The
CQOW is also responsible for greeting visitors to the dormitory complex. The CQOW
reports to the COWD.
D. Messenger (MGRA/MGRB) – The primary duty of the Messenger is to make a thorough fire
and security watch and for assisting where needed. The Messengers report to the COWD.
E. Cadet Officer of the Watch Shipboard (COWS) – the COWS is responsible for the overall
security and safety of the training ship and waterfront. The COWD reports to the RSDO.
F. Cadet Boatswain’s Mate of the Watch (CBMW) – The CBMW will be responsible for
making rounds of the training vessel and waterfront. The CBMW will report to the COWS.
G. Cadet Junior Officer of the Watch (CJOW) – The CJOW is responsible for monitoring
traffic, radios and the fire detection system aboard the training vessel. The CJOW reports to
the COWS.
H. Cadet Security Roving Watch (CSRW A/CSRW B) – The messengers are responsible for
making fire and security rounds of the training ship (DETEX rounds). The messengers report
to the COWS (shipboard).
I. Cadet Engineer of the Watch (CEOW) – The responsibility of the CEOW is to monitor all
systems and machinery in the Engine Room. The CEOW reports to the Chief and/or Duty
Engineer, the RSDO and the ASDO.
J. Cadet Assistant Engineer of the Watch (CAEW) – The CAE’s main responsibility is to assist
the CEOW in monitoring the systems in the engine room. The CAEW reports directly to the
CEOW.
K. Cadet Oiler of the Watch (COIL) – The duty of the Cadet Oiler is to assist the CEOW as
necessary. The Cadet Oiler reports to the CEOW.
L. Cadet Wiper of the Watch (CWIP) – The Cadet Wiper maintains cleanliness in the Engine
Room. The Cadet Wiper reports directly to the CEOW.
24
2-200 General Instructions to All Watch standers
201 General
A. Formal Posting of the Watch
1. There will be a Formal Muster of the Watch each day at 0700 in a location to be
designated by the Adjutant of the Duty Company.
2. All watch standers for the day will muster in the Uniform of the Day with combination
cover or the appropriate uniform. Shipboard watch standers must also bring a flashlight,
jackknife, hard hat and safety equipment if needed.
3. The purpose of the Formal Posting of the Watch is to conduct an accountability muster
and a personal appearance inspection of all watch standers. Final instructions to the watch
may be passed on at this time by the Adjutants.
B. Assumption/Relief of Watch
1. All cadets will familiarize themselves with the Emergency and Security Procedures as
well as the “Orders to the Cadet Watch” before assuming the post.
2. The RSDO will take muster, inspect all watch standers to ensure that uniform standards
are met, and pass on any relevant information.
3. After the watch is mustered and inspected, the shipboard watch standers will report to the
training ship as a team and relieve the watch.
4. The senior watch stander will make a signed log entry upon assuming the post and will
list all cadets standing watch.
C. Cadets shall not engage in any activity that will detract from their duties, such as engaging in
unofficial conversations on cell phones, reading periodicals, books or other materials, or
watching movies. Cadets shall not bring any laptops, homework, text books or other reading
material to their watch location.
D. The COWS at the Quarterdeck and the COWD and the CQOW at CIC are the only cadets
authorized to use a chair while on watch.
E. When off watch, all watch standers will remain on Academy grounds unless authorized by
the ASDO to leave the campus.
F. The only person authorized to excuse a cadet from his/her watch responsibilities is the
Commandant of Cadets, Deputy Commandant of Cadets or the ASDO.
G. Watch standers are responsible for the enforcement of all appropriate Academy Regulations
and Directives. All orders received by a cadet from a cadet on duty are to be considered
official and are to be obeyed accordingly.
2-300 Duties of the Regimental Staff Duty Officer
300 General
A. Cadet Officers of the rank of 3 bars and below and 1/C cadets (Fall Semester) and 1/C or
2/C cadets (after Change of Command) will be assigned duty as the Regimental Staff Duty
Officer (RSDO).
B. The uniform for the RSDO will be the Uniform of the Day with combination cover.
C. The Regimental Staff Duty Officer (RSDO) is the representative of the on-duty ASDO and
is responsible to him or her for the supervision of the cadet watch in the performance of their
duties as prescribed in the Orders to the Cadet Watch and for the safety of the cadet
dormitory complex.
301 Assumption of Duty
A. The on-coming/off-going RSDO’s and the on-coming/off-going ASDO will meet in the First
Company Office at 0700 for briefing. Each relieving RSDO shall request permission of the
ASDO prior to relieving the watch.
B. The RSDO must report to the on-coming ASDO at 1530 or immediately after his/her last
class in the ASDO’s office.
25
C. The RSDO may request permission from the ASDO to attend classes and varsity athletic
practice and games. The ASDO should be kept informed as to the RSDO’s location at all
times.
302 Cadet Watch List
The RSDO is responsible for monitoring the cadet watch assignments for his/her duty
period. If there is a problem concerning absent watch standers, he/she shall notify the ASDO
immediately.
303 Watch Responsibilities
A. The RSDO shall ensure that all branches of the Cadet Watch are properly executing
standard procedures. He/She shall visit all branches of the watch during the day to verify
this.
B. The RSDO shall be responsible to the ASDO for the proper carrying out of colors, honors
and formations. He/She will ensure the muster boards are up to date and delivered to the
COOW for processing.
C. The RSDO shall muster all restricted cadets during liberty hours. He/She will personally
account for all cadets on administrative or conduct restriction at CIC.
D. The RSDO will maintain control of visitors present in the dormitory complex, ensuring the
compliance with pertinent regulations regarding hours and authorized areas as per the
Visitors Policy (Section 6-300).
E. The RSDO will assist the Discipline Officers with Extra Duty Formation and with the
supervision of the cadets working Extra Duty.
F. The RSDO shall act as necessary to maintain order in the dormitories. He/She will make
frequent tours of the dormitories to ensure compliance with these regulations.
G. The RSDO shall advise the training vessel’s COWS and the Academy Staff Duty Officer
(ASDO) of any emergency in the Cadet Dormitory complex or of any change in cadet
activities that will affect other divisions or departments or the cadet routine. The RSDO
shall contact the ASDO if ever in doubt of action to be taken in any situation.
H. Colors shall be held promptly at 0730 and at sunset. The RSDO shall supervise and shall
attend morning colors and take muster on the patio for those cadets who are unable to
march due to medical conditions. The muster sheets must be passed to the ASDO
immediately after Morning Formation.
I. When enforcing the Regulations for the Regiment of Cadets, the RSDO shall interpret the
spirit as well as the letter of the regulations. Discretion shall serve as the guide in situations
not covered herein. Unusual occurrences shall be brought to the attention of the ASDO.
J. The duties of the RSDO will include, but are not limited, to the following:
0700-Relieve the Watch and check in with ASDO at OFFICE OF THE COMMANDANT.
Attend the formal posting of the watch if possible. First restriction sign-in of the day.
0730 – Report to the Patio and conduct the Patio Muster. Pass the patio muster to the ASDO
1600 – Report to the Extra Duty Muster. Check in with the on-coming ASDO for further
instructions. Obtain a radio check. Post the 1600-2000 watch.
1600 – 2300 – Conduct hourly restriction musters at CIC.
1930 – Post the 2000-2400 watch.
2330 – Post the 0000-0400 watch.
0330 - Post the 0400-0800 watch.
2-400 Duties of the Cadet Officer of the Watch Dormitory (COWD)
401 General
A. Cadets of the Second Class (Fall and Spring Semesters) will stand as the Cadet Officer of
the Watch Dormitory (COWD).
B. Cadets standing COWD may be of any major.
C. The uniform for the COWD will be the Uniform of the Day with combination cover.
26
402 Assuming of Duty
The relieving COWD shall request permission of the Regimental Staff Duty Officer
(RSDO) prior to relieving the watch.
403 General Responsibilities
A. The COWD is the direct representative of the RSDO. The COWD shall be responsible to
the RSDO for enforcement of regulations and conduct of all cadet activities scheduled for
the period of his/her watch.
B. He/She shall remain at the assigned office during the period of the watch except when
watch duties require his/her presence elsewhere. When leaving the post, the RSDO shall be
advised. In the absence of the RSDO, only the most urgent business shall take the COWD
away from the duty post. If this should occur, he/she must notify the RSDO of the
circumstances.
C. The COWD shall ensure that only authorized personnel are in the quarterdeck area.
D. The COWD shall be responsible for the cleanliness of the spaces assigned and for the
upkeep and maintenance of the Cadet Activities Board.
404 Logbook Entries
A. The COWD is responsible for keeping the Watch Logbook.
1. Each day should begin a new page with a heading including the weekday, date and
year in military format.
2. All times will be recorded using the 24-hour clock, which extends from 00012400. All times should include four digits (e.g. 8 a.m. = 0800).
3. All routine business (e.g. assumption of the watch, rounds, pipes), as well as
unusual events (e.g., fire alarms) should be recorded. A start time and a finish time
of each event should be recorded (e.g., “2000-4/c Smith commences fire rounds.
2041-4/c Smith completes fire rounds. Reported a charged fire hose on 03 deck,
6th Company. RSDO notified.”).
4. The COWD should sign the final entry of his/her watch.
B. The COWD is responsible for keeping the Visitor Log.
1. The Visitor Log should contain the following information:
a. Visitor’s name, name of the cadet being visited, time checked in, time checked
out, and type of ID collected. A visitor pass should be issued.
405 Communication Procedures
A. The Public Address System
1. The COWD is responsible for the use of the public address system, which will be
used only for emergencies or announcements of the general type that cannot be
handled by regular means and must be approved by the ASDO.
2. During the academic day (0700-1600), announcements of all but a genuine
emergency nature will be made only on the hour at 0700, 1100, 1200, and 1300.
No announcements will be made at other times.
3. The COWD will be responsible for ensuring that pipes are properly authorized and
made according to the established protocol.
4. The COWD on the 0400-0800 watch will be responsible for reading the POD at
0710 over the loud speaker during inclement weather.
B. Telephone Procedure
1. He/She will ensure that telephones are used for official business only. Any calls
not local must be logged in the RSDO’s log and reported to the Commandant of
Cadets.
2. The COWD will ensure that the telephone is answered in a professional manner at
all times (“Massachusetts Maritime Academy, Cadet _________ speaking. May I
help you?”).
3. The COWD will ensure that the telephone is checked for messages and that any
messages will be delivered in a timely fashion.
27
4.
The COWD will ensure that messages taken are accurate, documented in the
logbook and passed to the person for whom they are intended as soon as possible.
C. Radio Communications
1. The COWD is responsible for receiving and making any call using the CIC radio.
2. Radio checks will be done at the start of every watch to the ASDO, Public Safety,
Quarter Deck and the RSDO.
2-500 Duties of the Cadet Quartermaster of the Watch (CQOW)
501 General
A. Cadets of the Third Class (Fall and Spring Semesters) will stand as the Cadet
Quartermaster of the Watch (CQOW).
B. Cadets standing CQOW may be of any major.
C. The uniform for the CQOW will be the Uniform of the Day with combination cover.
D. The CQOW will be responsible to the RSDO and the COWD for greeting visitors to the
Dormitory Quarterdeck area and for communications including making pipes and
answering the phone.
502 Communications
A. Telephone Procedures
1. The CQOW will receive incoming telephone calls and other communications
directed to the dormitory quarterdeck area. All incoming calls will be answered in
a courteous and military manner in the following fashion: “Massachusetts
Maritime Academy, Cadet Third Class _________ speaking. May I help you?”
2. Politely explain to persons desiring to talk with an individual cadet that a message
will be delivered to the cadet concerned and he/she will return the call but that the
cadet may not be summoned to the telephone.
3. Record incoming telephone messages accurately and should document the
following information: name of the cadet, the cadet's room number, the nature of
the call, who the call was from, the time and date of the call, who took the message
and log the message in the logbook.
4. Deliver all messages delivered to the room of the intended recipient, cadet or
officer, as soon as possible. It will be the responsibility of the Cadet Quartermaster
to record the address and the message accurately. He/She will record the date/time
and the identity of the caller, verify the correct room number of the cadet, and sign
the bottom of the message to denote who received the call. The CQOW will
forward the message to the COWD and then advise the COWD of the message and
the identity of the cadet. The COWD will be responsible for the delivery of the
message using the available Messenger of the Watch.
5. The CQOW will be responsible for the security of the telephone in the dormitory
quarterdeck area. This phone is for official use only. No personal calls are to be
made or received on this extension. Incoming calls for cadets will be serviced in
the following fashion: determine the number where the caller can be reached, hang
up, and then deliver the message to the cadet called as per the procedure described
above.
6. In the event of emergency calls, where unusual circumstances are involved, or any
time you are in doubt about the proper course of action, advise the ASDO and the
RSDO and await their decision. Any messages that are of an emergency nature
must be so indicated so that prompt delivery can be attempted.
7. After Academy business hours, when the Academy switchboard is closed, the
telephone in the dormitory quarterdeck area receives all incoming calls originating
from outside the Academy.
a. The Cadet Quartermaster will answer all calls received in a courteous
manner, recording the appropriate information and advising the RSDO or
COWD of same.
28
b.
Any call of an official nature, i.e., regarding any aspect of the Academy
program or department, will be logged in the log along with all pertinent
information: time, party calling, party called and message if any.
c. Transferring Calls: An incoming caller may ask to be transferred to another
extension.
i. On the screen press the transfer button.
ii. Dial the extension number to whom the call is being transferred.
iii. Press the transfer button again.
B. The Public Address System
1. The COWD is responsible for the use of the public address system, which will be
used only for emergencies or announcements of the general type that cannot be
handled by regular means as approved by the ASDO
2. During the academic day (0700-1600), announcements of all but a genuine
emergency nature will be made only on the hour at 0700, 1100, 1200, and 1300.
No announcements will be made at other times.
3. Manner of Making Announcements
a. Requests for announcements from faculty members, cadets, etc., shall be
written out, signed and dated by the requester and approved by the ASDO.
b. Announcing, “piping,” or calling for an individual cadet for personal
reasons, i.e. telephone call, convenience of another cadet, etc., will not be
made unless it is a genuine emergency. Cadet messengers will take a written
note to the cadet's room.
c. Announcements will be made using the following terminology:
i. The phrase “Now Hear This” will be used once prior to any
announcement to alert everyone in the cadet area to the forthcoming
message. When a series of announcements is to be made, this phrase
need not be repeated for each one.
ii. Once finished with announcements, CIC will repeat the
announcements in case someone did not hear or misunderstood the
first time. Do not say the phrase “I say again.”
iii. When reference is made to an individual cadet, he/she should be
referred to in the following manner: “Cadet Second Class ____”.
d. Departure from this procedure set forth herein may be made when the
circumstances require. These should be minimal, however, and care must be
taken that use of the system does not fall into the category of convenience.
2-600 Duties of the Cadet Messenger (MGRA/MGRB)
601 General
A. Cadets of the Fourth Class (Fall and Spring semesters) will stand as the Messenger
(MGRA/MGRB).
B. Cadets standing MGRA/MGRB may be of any major.
C. The uniform for the Messenger duty shall be the uniform of the day with high-pressure
cover.
602 Assumption of Duty
Messengers should report to CIC 30 minutes prior to the scheduled time of their duty in
order to request permission from the COWD to relieve the watch.
603 General Responsibilities
A. Messengers will be used for watch functions only. They will not be used for unofficial
purposes or personal need.
B. The Messengers will make rounds of the dorms as assigned by the COWD. They will be
alert to report any and all disorders, such as fires, electrical or plumbing malfunctions,
vandalism of any nature by anyone, unauthorized persons in the dormitories, any attempts
29
at breaking and entering, thefts, etc. Any incidents of this nature will be reported
immediately to the COWD, the RSDO, or and the ASDO.
C. The Messengers will route all messages, notes, letters, official papers, etc. as directed by
the COWD. While on duty, the proper request to enter an upper-class room is, “Messenger,
Sir/Ma’am, Permission to enter, Sir/Ma’am.”
D. In unusual circumstances that the COWD or the CQOW are absent, the Messenger shall
answer all phone calls in the proper manner.
2-700 Duties of the Cadet Officer of the Watch Shipboard (COWS)
701 General
ALL SHIPBOARD WATCH STANDERS MUST REFER TO SHIP STANDING
ORDERS ON THE QUARTERDECK AND IN THE ENGINE ROOM.
2-800 Emergency Procedures – Dormitory Complex
801 General
A. The purpose of this section is to direct watch standers to the appropriate document that
delineates responsibility and procedures to prevent fires and other emergencies and to
prepare they to respond to these conditions should an emergency arise.
B. Laws and Regulations of the Commonwealth of Massachusetts prescribe certain minimal
standards and procedures that are incorporated in these regulations.
C. In the event of an emergency, immediately notify the ASDO and Public Safety and then
begin to take action as outlined in the emergency and security procedures in the “Red”
binder entitled “Emergency Preparedness Guide.” Continue to take action until the ASDO
and Public Safety arrive.
802 Alternate Communications Center
In the event an Alternate Communications Center must be set up (due to a fire in the dormitory
complex, bomb threat, etc.), the Quartermaster will use the call forwarding function of the
telephone system to transfer the incoming calls to the Public Safety Office in the Bresnahan
Hall (Ext. 1025) and will have the watch relocated to that office. For call forwarding at CIC,
depress *2#, then Ext. 1025, and hang up. To reverse the procedure back to CIC, depress #2#
and hang up.
30
2-900: Figures
Watch Bill
DUTY COMPANY:
DATE:
RSDO: 1/C
ADO: 2/C
DO: 1/C
CADET INFORMATION CENTER
COWD:
CQOW:
MGRA:
MGRB:
COWD:
CQOW:
MGRA:
MGRB:
1600-2000
2/C
3/C
4/C
4/C
0400-0800
2/C
3/C
4/C
4/C
2000-2400
2/C
3/C
4/C
4/C
0000-0400
2/C
3/C
4/C
4/C
T.S. Kennedy
COWS:
CJOW:
CBMW:
CSRW A:
CSRW B:
CEOW:
ACEW:
COIL:
CWIP:
COWS:
CJOW:
CBMW:
CSRW A:
CSRW B:
CEOW:
ACEW:
COIL:
CWIP:
0800-1200
1/C or 1/C
1200-1600
1/C or 2/C
2000-0000
1/C
2/C
3/C
4/C
4/C
1/C
2/C
3/C
4/C
0000-0400
1/C
2/C
3/C
4/C
4/C
1/C
2/C
3/C
4/C
1600-2000
1/C
2/C
3/C
4/C
4/C
1/C
2/C
3/C
4/C
0400-0800
1/C
2/C
3/C
4/C
4/C
1/C
2/C
3/C
4/C
Approved:
Regimental Adjutant: 1/C
Company Commander: 1/C
Company Adjutant: 1/C
Company Officer:
Revision: 0
**All changes of watch are to be made prior to the watch through the regimental chain-of-command using the
proper forms (available in COMCAD).
Figure 2-2: Sample Weekday Watch bill
31
Weekend Watch Bill
DUTY COMPANY:
DATE:
RSDO: Fri:
Sat:
Sun:
CADET INFORMATION CENTER
1600-2000/0400-0800
2000-0000/0800-1200
1200-1600/0000-0400
COOW:
CQOW:
MGRA:
MGRB:
T.S. Kennedy
Friday Only
0800-1200
1200-1600
1600-2000/0400-0800
2000-0000/0800-1200
COWS:
CSRW A:
1200-1600/0000-0400
COWS:
CJOW:
CBMW:
CSRW A:
CSRW B:
CEOW:
ACEW:
OILER:
CWIP:
Revision
Approved:
Regimental Adjutant:
Company Commander:
Company Adjutant:
Company Officer:
All changes of watch are to be made using the proper forms at least 1 week prior to the watch through the Company
Adjutant.
Changes made within 1 week must be approved by the Regimental Adjutant.
Figure 2-3: Sample Weekend Watch bill
32
CHAPTER 3
RULES AND REGULATIONS
TABLE OF CONTENTS
3-100
Authority and Rationale for Regulations and Standards
3-200
Regulations and Standards
3-300
Description of Penalties
RULES AND REGULATIONS
3-100
Authority and Rationale for Regulations and Standards
101
General Order No. 87
A. Under Public Law 96-453 (the “Maritime Education and Training Act of 1980”), the Academy
stipulates in writing that it will comply with certain regulations and minimum standards in the
operation of the school. These regulations and minimum standards are contained in Maritime
Administration General Order No. 87.
B. Regulations and Standards for the Regiment of Cadets of the Massachusetts Maritime Academy are
administrative, not adversarial or judicial in the legal sense.
3-200
Regulations and Standards
Preamble
Honor, integrity, loyalty to superiors, and adherence to the traditions of the Massachusetts Maritime Academy
are fundamental characteristics and attributes of a successful Merchant Marine Officer and career professional.
Each cadet, regardless of field of study or career path, will strive to conduct herself/himself in a manner
reflecting the highest standards of honesty, integrity and maturity.
201
Authorization
A. The President is the only officer authorized to assign punishment to a cadet or to delegate this
authority to any other faculty or administrative officer. A ship’s officer, member of the Academy
faculty, administrator, or a cadet shall not prescribe any form of punishment for infractions of
discipline unless such authority has been delegated by the President.
B. The Commandant of Cadets is authorized to award administrative restrictions to a cadet or cadets for
actions associated with serious violations of the Regulations when deemed appropriate.
202
These regulations do not limit the discretionary authority of the President to take immediate action to
suspend any cadet(s) for violations of these regulations or for other breaches of good order and discipline
when, in the President’s judgment and discretion, the situation requires urgent attention.
A. In any case of cadet misconduct in which a cadet’s own safety or the safety of others may be
jeopardized by a cadet’s continued presence aboard the training ship, the Master of the training ship
is delegated the authority to exercise independent judgment and discretion as to whether a cadet
should be suspended immediately and removed from the training ship. In a case where a cadet has
been removed from the training ship, a hearing conducted in accordance with the procedure
specified in Article 209-C will be conducted as soon as practicable.
B. Should it become necessary to suspend a cadet from the Academy and to remove her/him from the
training ship in a foreign country, the Master of the training ship shall make the necessary
arrangements with the appropriate consular officials of the United States to ensure that the cadet’s
rights as an American citizen are protected and that arrangements have been made for the cadet’s
travel to a location as close to the cadet’s home state as travel arrangements permit. Should it
become necessary to suspend a cadet from the Academy and remove her/him from the training ship
when the ship is in a continental American port, the Master of the training ship shall ensure that
arrangements have been made for the cadet’s travel close to the cadet’s home. All expenses incurred
in complying with this paragraph shall be the responsibility of the cadet, and the Commonwealth of
Massachusetts shall be reimbursed within 60 days.
C. Should it become necessary to suspend or remove a cadet from the dormitory and the Academy for
misconduct in which the cadets own safety, or the safety of others may be jeopardized, the President
of the Academy may authorize the cadet’s removal from campus.
203
Cadets charged with or convicted of a civil or criminal offense outside the Academy may be subject to
these regulations. Any cadet charged or convicted of a criminal offense outside of the academy must selfreport to the Commandant’s Office. Failure to do may result in disciplinary action.
34
204
Types and Classifications of Deficiencies
A. General
1. Deficiencies are classified in Article 205 of these regulations on the basis of the seriousness
of the acts and/or omissions that constitute the punishable offense. These classifications are
provided for general guidance only. In the case of the act or omission of any cadet, the
circumstances that surround that specific act or omission at the time of its occurrence will
be considered, and any deficiencies may be re-classified as a Class I, Class II, or Class III
offense based on the circumstances surrounding that specific act or omission and at the
discretion of the Commandant of Cadets.
2. Ignorance of these regulations, or any other regulations that are applicable to cadets or of
any orders that may be issued periodically, will not excuse the commission of an offense.
Every cadet is required to be familiar with all applicable regulations and orders, and it will
be presumed that any such ignorance is the result of the cadet’s own neglect unless he/she
can show evidence the contrary.
3. Cadets are expected to exercise good judgment in cases not covered by regulations or
orders or in cases in which orders are obviously illegal or otherwise inappropriate. Should
a cadet disregard an order on the grounds that he/she judges it inappropriate, he/she does so
at her/his own risk and may be found guilty of an offense if the order in question later is
held to have been given properly. A cadet’s exercise of poor judgment is not itself an
offense under these regulations, but where the exercise of such judgment leads to the
commission of an offense by the cadet or by others to whom these regulations apply, the
cadet will be charged accordingly.
4. These regulations apply at all times to every cadet when the cadet is under the jurisdiction
of the Academy.
5. Whenever any cadet is found guilty of repeating an offense for which he/she has been
found guilty at least once before, the penalty imposed for any such subsequent offense
ordinarily will be greater than that imposed for the prior offense.
B. Table of Authorized Punishments
1. The following table shows the authorized awards for the various levels of punishment. A
cadet will not restrict another cadet under any circumstances. Extra duty is normally
assigned as one hour of extra duty for every two demerits awarded, unless otherwise noted
at the mast procedure.
CLASS III
CLASS II
Demerits
25
100
Restriction (days)
0
20
Extra Duty
12
50
205
Specific Conduct Offenses
A. Attempts to commit an offense.
1. An attempt is an act performed, beyond mere preparation and thought, with the intent to
commit a conduct offense. Failure to successfully commit the offense still constitutes an
attempt amounting to more than mere preparation and intending, though failing, to effect
the commission of the offense.
2. Attempts should be charged the same as the intended offense. The maximum punishment is
the same as for the intended offense.
3. A person who intends to commit an offense, then voluntarily abandons the undertaking, is
not guilty of the offense. A person whose undertaking is terminated by unforeseen
circumstances is guilty of an offense.
B. Regulations, Orders, Instructions
1. Disobedience to orders and regulations is more serious than a mistake in judgment. Orders
are given with the expectation of compliance both in spirit and in letter.
2. Offenses:
Class
Demerits
a.
Violation of oral or written orders specifically
2
addressed to an individual.
b.
Demonstrating gross ignorance of instructions,
2
regulations, or directives.
35
c.
d.
Violation of oral or written orders, instructions or
other directives addressed to a group or individual
with major effect.
Violation of oral or written orders, instructions or
other directives addressed to a group or individual
with minor effect.
2
3
10
3.
If any of the above listed offenses are specifically described by another delinquency code,
that delinquency code should be used.
C. Duty/Watch
1. Considerations in determining correct awards for offenses involving duty should include the
nature of the duty, the cadet’s position, and whether the delinquencies resulted from laxness,
carelessness or negligence.
2. Failing to assume a responsibility, evading a regulation, permitting other cadets under one’s
command or control to evade responsibility or regulations, and overlooking or failing to report
breaches of regulations are all offenses that indicate poor motivation and a low concept of duty.
3. Offenses:
Class
Demerits
a. Intentional failure to properly perform a duty to
1
include failing to report for watch/duty and securing
from watch without authorization.
b. Reporting late for watch/duty or failure to properly
2
notify the Company Adjutant when unable to fulfill
a watch/duty due to illness or injury, regardless of an
authorized medical note.
c. Interfering with an individual who is performing a
2
duty regardless of rank or class standing.
d. Aiding, abetting, counseling, commanding, or
2
procuring the commission of an offense punishable
by this instruction. The level for the aider/abettor
generally shall be the same as that for the offense
committed by the principal.
e. Failing to perform a duty properly through
2
negligence, laxness or ignorance, including
unintentional failure to properly perform a duty.
f. Failing to correct or to report an offense. The level
variable
for the offense generally shall be the same as that for
the offense committed by the principal.
g. Unauthorized assuming of authority including
2
unauthorized duty change.
h. Exchanging money for watch duties.
2
4. If any of the above listed offenses are specifically described by another delinquency code, that
delinquency code should be used.
D. Standards of Behavior
1. Standards of decorum and conduct expected of ladies and gentlemen, as well as professionals, are
also expected of cadets. These include actions or words that would bring discredit upon the
Academy when the individual is identifiable as a member of the Massachusetts Maritime
Academy.
2. Offenses:
Class
Demerits
a. Sexual misconduct/assault, including but not limited
Zero Tolerance
to sexual acts involving the use of force or coercion
(ZT)
Class I
under any circumstances or sexual acts, consensual
or non-consensual. Sexual acts include touching,
intercourse, or other actions that reasonably would
excite or satisfy the sexual desires of the actor.
Additionally, immoral conduct, such as indecent
exposure, soliciting, prostitution or associating with
prostitutes is considered an offense. (refer to
36
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
l.
m.
n.
o.
p.
q.
r.
s.
t.
u.
appendix E)
Sexual harassment, aggravated.
Arraignment of a cadet for a felony or misdemeanor
by federal, state or local authorities shall not
prohibit the Academy from disciplining a cadet for
any conduct violation.
Racial/ethnic harassment. This includes written or
verbal comments such as offensive racial/ethnic
slurs and jokes as well as the display of offensive
material, written or pictorial.
Discrimination: any intentional action or actions
that deny or attempt to deny to any person any
rights, entitlements, or equality of opportunity on
the basis of a person’s race, religion, creed, sex,
color, sexual orientation or national origin.
Assaults; threats, whether verbal or physical that
place a reasonable person in imminent fear of bodily
harm or threats that breach a reasonable sense of
security. Assault and battery, whether the assault
caused minor or serious injury, indecent assault and
battery; unwanted touching of breast, buttock or
genitals. To include bullying and cyber-bullying
through the use of social media.
Extortion: the making of an unlawful threat against
another in order to induce the latter to commit an act
or refrain from committing an act to the advantage
of the person making such threat.
Falsehood: to include any deliberate misleading or
evasive statement, the concealment of any pertinent
information, any attempt to deceive a person in
authority, false muster or any false entry in a log or
other official document.
Fraud: to include cheating, plagiarism, internet
misuse or charging phone calls or other charges to
Academy equipment or to any member of the
Academy community.
Discrediting public conduct: acts that tend to reflect
discredit on the Regiment of Cadets or on the
Academy.
Abuse of power or authority - unwarranted
assumption of authority.
Sexual Harassment, other
Failure to report an incident of sexual harassment.
Engaging in unauthorized money making activities,
to include gambling.
Inappropriate behavior prejudicial to good order and
discipline on Academy grounds, to include
hazardous skylarking. Can be raised to the level of a
class 1 offense if the potential for serious injury to
self or others exists.
Fleeing/avoiding police/public safety officers.
Disrespect to a person in authority.
Fraternization (See Appendix F).
Challenge to personal combat, threat of physical
violence.
Improper conduct during class. To include use of
cellular phone or any other device not authorized by
proper authority.
Discrediting personal conduct: acts that tend to
1
1
1
1
ZT
Class 1
1
Honor Code (HC)
See Appendix A
HC
1
2
1
2
2
2
2
2
2
1
2
2
37
v.
w.
x.
y.
reflect disgrace or discredit to oneself.
Obscene, profane, provoking improper language,
gestures, images, or social media postings
Unauthorized removal of food or equipment from
dining hall.
Operating sound equipment in a manner that
disturbs other cadets.
Failing to self-report to the Commandant’s Office or
other administration official when arrested by law
enforcement off campus for any charge/charges or
involvement in any type of incident with the
probability of criminal proceedings resulting.
2
3
3
10
2
10
E. Alcohol, Drugs, and Controlled Substances (See Appendix B)
All alcohol violations require that the cadet complete an online alcohol course. First and second
violations will have different course settings. Completion of the course will be required within one
week of the cadet being given instruction for the course. Satisfactory completion (80% or better) will
be required and a certificate of completion must be submitted to the Class II Mast Board Chairperson
within the allotted time.
1. The Commandant’s Office will notify the parents or guardians, via letter, of any cadet who has
been found guilty of an alcohol related offense. In addition, the cadet will have his/her campus
parking privileges revoked for one calendar year from the date of offense and will be mandated
to counseling and a mandated alcohol assessment, at his/her own expense, which will be
administered in the presence of the Class II Mast Chairperson.
2. Students who obtain alcohol and distribute alcohol to persons under the legal drinking age will
face a Class I conduct charge of “unauthorized sale and/or transfer of marijuana, narcotics,
alcohol and other controlled substances.”
3. Any cadet found guilty of a second alcohol offense will be referred to the Aptitude Review
Board to be processed for possible suspension or dismissal.
4. Offenses: Designer Drugs, including but not limited to synthetic drugs (K2, spice, herbal
potpourri, etc.), are considered a drug and a banned substance.
Class
Demerits
a. Unauthorized possession of marijuana, narcotics
1
and other controlled substances.
b. Unauthorized use of marijuana, narcotics and
1
other controlled substances or failure to comply
with a random/directed drug test when notified,
c. Unauthorized sale and/or transfer of alcohol,
1
marijuana, narcotics and other controlled
substances.
d. Driving under the influence of alcohol, marijuana,
1
narcotics and other controlled substances.
e. Consumption of alcohol while in a watch or duty
1
status or within 12 hours of assuming duty/watch.
f.
Unauthorized possession, use, or in the presence
of alcoholic beverages.
2
100/10/ Alchol.edu
Letter Home
Loss of Parking
Alcohol Assessment
First Offense
g.
Intoxication: having lost noticeable possession of
faculties as evidenced by conduct, actions, deeds
statements or any impairments of one’s ability to
function normally.
2
38
h.
Unauthorized possession, use, or in the presence
of alcoholic beverages by a minor.
2
100/12/ Alcohol.edu
Letter Home
Loss of Parking
Alcohol Assessment
First Offense
i.
j.
Violation of Academy tobacco policies.
Intoxication extreme: abuse of alcohol on or off
campus to the point in which the cadet’s own
safety or the safety of others is placed in jeopardy
and for which the offending cadet may require
immediate medical attention. (This situation
during Sea Term will result in immediate
discharge from the training ship and a class
one discipline board at a later date).
2
1
F. Military Bearing/Civilian Appearance
1. It is incumbent upon a cadet to maintain a proper appearance at all times, both in and out of
uniform and to maintain proper military demeanor.
2. Offenses:
Class
Demerits
a. Unauthorized wearing of insignia or class stripes to
2
which one is not entitled.
b. Unsatisfactory appearance in uniform.
3
15
c. Wearing a deteriorated, discreditable, or soiled item
3
15
of uniform.
d. Improper conduct in ranks.
3
10
e. Possession of a deteriorated or discreditable item of
3
10
uniform.
f. Not shaven properly.
3
10
g. Improper haircut and/or grooming,
3
10
h. Wearing an improper uniform
3
10
i. Wearing inappropriate civilian clothes or wearing
3
15
civilian attire when not authorized to do so.
j. Failure to observe military customs and courtesies to
3
15
include failing to render or return a proper hand
salute.
k. Failure of Regimental personal inspections.
3
20
G. Dormitory/Room Condition and Appearance
1. Offenses:
a.
b.
c.
d.
e.
f.
Use of unauthorized means of entrance to or exit
from the dormitory or dorm room to include using
the deadbolt latch as an anchoring device to
unsecure a dorm room.
Failure of Admiral’s or Captain’s Inspection.
Violation of regulations concerning room
arrangement/standards, to include contraband, to
major or minor effect.
Failure of room inspection.
Articles thrown from any window or articles
hanging outside of dorm windows.
Failure of Regimental room inspections.
Class
2
Demerits
2
3
10
3
3
10
10
3
20
39
H. Safeguarding MMA and Personal Property
1. Offenses:
a.
Destruction to or damage of MMA property,
intentionally by gross negligence, of a value equal to
or more than $250 to include replacement cost.
Destruction or damage to another’s property of any
value, intentionally or due to gross negligence.
b. Theft or attempt to commit theft to include receiving
stolen property.
c. Driving a vehicle or any marine vehicle so as to
endanger any person or property. Failure to report
driving violations that occurred on Academy
grounds to respective Company Officer.
d. Unauthorized entrance into any Academy building,
vessel, vehicle, premises or a room other than your
own.
e. Fire or other alarm: unauthorized use or tampering
with fire alarms or other fire suppression devices or
sounding a false alarm.
f. Unauthorized opening, reading, or tampering with
mail, e-mail or the private documents of others.
g. Unauthorized use of or tampering with Academy
property.
h. Destruction to or damage of MMA property,
intentionally or gross negligence, of a value less
than $250 to include replacement cost. Destruction
or damage to another’s property due to carelessness
or negligence.
i. Having unauthorized guests on Academy premises.
j. Removing articles from buildings, rooms, or any
other academy property without the expressed
permission of proper authority.
I. Weapons and Fireworks
1. Offenses:
a.
b.
Unauthorized possession or maintenance of any
firearm, ammunition, dangerous weapon or
instrument. This includes cross bows, spear guns,
double edged knives, paintball guns, B-B guns, air
guns or any facsimile of a weapon and fireworks of
any type in addition to any other dangerous weapon
as prescribed by Mass. General Laws.
Igniting or possessing fireworks on or in the vicinity
of MMA property.
Class
1
Demerits
HC
1
1
1
1
2
2
2
2
Class
1
Demerits
2
J. Absences or Tardiness
1. The characteristic of reporting on time is inherent in a cadet who is self-disciplined and who
possesses a strong sense of duty. The cadet must learn to allow sufficient time for unknown
circumstances and unforeseen delays in reporting. The seriousness of tardiness is indicated only
partly by the length of time involved. The degree of judgment exercised by the cadet in attempts
to report for duty is also taken into consideration. For example, a cadet may be only slightly late,
but if his/her actions indicate lackadaisical, unconcerned planning, that cadet should be dealt with
more severely than should one who was late substantially in spite of attempts to report on time.
40
2. Offenses:
a.
b.
c.
d.
e.
f.
g.
h.
Absent without authority 24 hours or more or absent
sailing muster.
Breach of Restriction.
Absent Restriction Formation.
Absent from Extra Duty Formation.
Absent without authority less than 24 hours, to
include Monday and Friday Morning Formation.
Absent without authority from obligation through
negligence (off-campus event, class, Class III Mast,
musters, taps, formations, study hours, march-on
practices, etc.)
Late without authority from obligation through
negligence: (off-campus event, class, mast, musters,
taps, formations, study hours, etc.).
Absent march-on, change of command, other
ceremonial functions or failure to report for assigned
Class II Mast hearing.
Class
1
1
2
3
2
Demerits
20
3
10
3
5
2
206
Reporting Authority
A cadet may be reported for being deficient. Reports may be submitted at any time by Academy
Administrators, Faculty Members, Ship’s Officers, Academy Public Safety Officers, Cadet Officers, Upperclass cadets, other cadets acting in an official capacity, and/or by other authorized staff members. Any cadet
not granted reporting authority by this Article shall report violations of these Regulations and Standards to a
person who has such reporting authority.
207
Procedure for Processing Mast Reports
A. The Deputy Commandant of Cadets or designee, after receiving a Mast Report, shall review the report,
and when necessary request more information, inquire into the circumstances, and take one of the
following actions:
1. Exonerate the cadet.
2. Classify the deficiency as a Class III Offense and assign the case to the Company Mast Board for
disposition in accordance with the procedures outlined in Article 209.
3. Classify the deficiency as a Class II Offense and assign the case to the Commandant’s Mast Board for
disposition in accordance with the procedures outlined in Article 209.
4. Classify the deficiency as a potential Class I Offense and assign an Academy Company Officer to
conduct an investigation of the reported offense. Standard of evidence used in investigation and
proceedings is a preponderance of evidence.
5. Classify the deficiency as an Honor Code Offense and assign the case to the Honor Committee.
6. After reviewing the report of the investigating Company Officer, the Deputy Commandant of Cadets
shall take one of the following actions:
a. Exonerate the cadet.
b. Reclassify the violation as a Class II or Class III Offense.
c. Classify the violation as a Class I Offense and refer the case to the Disciplinary Board for action.
B. Mast Report – Process Time Chart
When the Mast Report Form is submitted to the Commandant’s Office, the following recommended
processing times, authority, and actions will commence. The times are recommended as a guide only.
1. Deputy Commandant or designee: Reviews/Classifies Mast Report Form (4 days).
2. Investigating Officer: Conducts Investigation (15 days).
3. Deputy Commandant or designee: Classifies deficiency (4 days).
4. Cadet: Responds to charges in accordance with Article 209C (3 days).
208
Composition of Mast Board, Disciplinary Board, Aptitude Review Board, and Re-admission Board
A. The Company Class III Mast Board shall consist of three members: The Company Commander,
Company Discipline Officer, and another cadet officer within the Company of any rank. The Company
Officer may be present to ensure the proper administration of the Mast Board. Processed cadets may
appeal awarded demerits to the Company Officer.
41
B. The Commandant’s Mast Board shall consist of the Commandant’s Discipline Officer who shall serve
as Chairperson and two Cadet Officers from the Regimental Staff.
C. The Disciplinary Board and the Aptitude Review Board shall each consist of the following:
1. Academic Dean: Chairman.
2. Vice President of Enrollment Services or his/her designee: Member.
3. Vice President of Marine Operations or his/her designee: Member.
4. Dept. Chairman (of accused cadet’s major) or his/her designee: Member.
5. Regimental Commander (or any other Regimental Officer) or his/her designee: Member.
6. SGA President (or any other Regimental Officer): Member.
7. The President may, when he/she deems appropriate and at her/his sole discretion, whether
temporarily or otherwise, appoint other officers to serve instead of those designated above or
additional officers, if considered necessary. In addition to the foregoing, during any period in
which the training ship is on cruise status, there shall be constituted a Disciplinary Board and an
Aptitude Review Board, each shall serve as such aboard the training ship and, unless the President
shall otherwise direct, respectively shall have all the powers and duties ascribed to the Disciplinary
Board and to the Aptitude Review Board by these Regulations.
D. The Sea Term Disciplinary Board and Aptitude Review Board shall consist of the following:
1. Master of the Training Ship: Chairman.
2. Chief Engineer: Member.
3. Chief Mate: Member.
4. Department Chairman/Training Coordinator: Member.
5. Regimental Training Ship Commander: Member.
6. Cadet Chief Mate/Cadet Chief Engineer.
7. The President may from time to time and at her/his sole discretion, whether temporarily or
otherwise, appoint other officers to serve in the stead of those designated above or additional
officers, if considered necessary.
E. A quorum consisting of not fewer than four of the members is sufficient to convene either the
Disciplinary Board or the Aptitude Review Board for the valid transaction of matters within the purview
of either Board.
F. When suspended or dismissed from the academy a suspended/former Cadet will not be permitted
to enroll in any courses at the academy to include the Department of Continuing and Graduate
Education.
209
Procedures for Hearing Offenses
A. Class III Offenses:
1. Each Company Discipline Officer shall prepare a Mast List containing the names of all cadets who
have been placed on report for Class III Offenses. It shall be the responsibility of the cadet whose
name appears on this Mast List to report to the Company Mast Board at the time and place
indicated if he/she wishes to deny the charges listed on the Mast List. If a cadet does not wish to
appear before the Mast Board, he/she must write “guilty” in the remarks section of the pink copy of
the Mast Report and deliver it to the Company Discipline Officer before the Mast. In addition, the
cadet shall sign an extra duty contract when he/she delivers it to the Company discipline officer.
Failure to appear before the Class III Mast Board or to properly notify the Discipline Officer will
result in automatic assignment of the demerits listed in this manual for the offense charged. In
addition, a mast report for offense 205-J-2-f (absence without authority from obligation through
negligence) will be issued and addressed at the Commandant’s Mast Board.
2. After concluding any oral and/or written statement, the cadet on report will withdraw from the room
while the Board deliberates her/his case. The Board will follow the schedule of punishments for
Class III Offenses.
3. Cadets awarded demerits by the Company Mast Board may appeal their cases in writing to their
Company Officer within 24 hours after the posting of the decision. In doing so, they shall state in
writing the grounds upon which they base their appeal. The decision of the Company Officer shall
be final. In the case where the Company Officer is involved in awarding demerits, the cadet may
appeal to the Deputy Commandant.
B. Class II Offenses:
1. The Commandant’s Mast List contains the names of all cadets who have been placed on report for
Class II Offenses. It shall be the responsibility of the cadet whose name appears on this Mast List
to report to the Commandant’s Mast Board at the time and place indicated. If a cadet does not wish
to appear before the Mast Board, he/she must write “guilty” in the remarks section of the pink copy
42
of the Mast Report and deliver it to the Regimental Operations Officer or his/her designee during
the pre-mast hearing at the time and place indicated. In addition, the cadet must sign an extra duty
contract when he/she delivers the pink copy to the Regimental Operations Officer or his/her
designee. The pre-mast hearing is for the sole purpose of pleading guilty or presenting clear and
decisive documentation that will exonerate a cadet; for instance, a waiver from morning formation
signed by an authorized person where said charges can clearly be determined by the Regimental
Operations Officer or designee not to be a violation of the Regimental Manual. It is at the discretion
of the Regimental Operations Officer or designee whether a determination can be made at that time.
All cadets shall be advised that they must attend the Commandant’s Mast Board or at their
discretion plead guilty when such determination cannot be made.
2. Unauthorized absence from Class II Mast will result in the Board hearing the charge with the cadet
in absentia. In addition to the demerit and restriction penalty awarded for the original offense, a
penalty of 25 demerits and 2 days restriction will be awarded for missing the mast (offense 205-J2h). Any absence must be approved by either the Chairperson of the Class II Mast Board or the
Regimental Operations Officer prior to the mast hearing.
3. Should the Commandant’s Mast Board determine that a Class I Offense is involved, such offense
will be handled in accordance with Article 209-C. If subsequently classified as a Class I Offense,
any previously submitted statement will be returned to the cadet, and such statement will not be
used in subsequent proceedings without the consent of the cadet. The Commandant’s Mast Board,
after hearing mitigating arguments by the charged cadet, can reclassify a Class II Offense to a Class
III Offense. The board shall then proceed with and follow the schedule of punishment for a Class III
Offense.
4. Cadets awarded demerits and/or punishment as a result of being found guilty of a Class II Offense
may appeal in writing or via email to the Deputy Commandant of Cadets within 24 hours of the
time that the cadet is informed of the decision. In doing so, the cadet shall state in writing the
grounds upon which her/his appeal is based and include information unavailable at the time of the
hearing. The Deputy Commandant of Cadets will then review the decision of the Commandant’s
Mast Board and the grounds upon which the appeal is based and shall render a decision. The
decision of the Deputy Commandant of Cadets will be final. If the Deputy Commandant of Cadets
is involved in a case, the appeal will be heard by the Commandant of Cadets. The Deputy
Commandant of Cadets or designee may also suspend the findings of the Commandant’s Mast. Said
suspension shall be prescribed by the Deputy Commandant of Cadets or designee and all
stipulations must be met for the duration of the suspension. Failure to adhere to all of the
stipulations will automatically nullify the suspension and the original findings will be reinstated.
This includes the guilty findings of another mast sheet for any offense or at the discretion of the
Deputy Commandant of Cadets or designee.
C. Class I Offenses:
1. When the Deputy Commandant of Cadets classifies a deficiency as a Class I Offense and has the
approval of the Commandant, the cadet concerned shall be served immediately with a statement
containing formal charges and specifications in writing. The Deputy Commandant of Cadets shall
advise the cadet that he/she may submit a written statement in reply within 48 hours. If the cadet
does not desire to make such a statement, he/she must indicate this in writing. If, however, he/she
chooses to make a statement, it will become part of the record in any subsequent investigation or
hearing.
2. The Deputy Commandant of Cadets shall give the cadet not less than 48 hours’ notice of the time,
date, and place of the hearing scheduled to be held before the Disciplinary Board. No hearing will
be held during the 48 hours within which the cadet may respond in writing to the formal charges
and specifications. Such notice may be given together with or apart from the written statement of
charges and specifications as the Deputy Commandant may determine in each case.
3. Every cadet formally charged with having committed a Class I Offense shall be free to select as
counsel any officer on the Academy Staff willing to serve. In the event that the cadet is unwilling
or unable to obtain such counsel, the Commandant of Cadets shall appoint an officer to serve in
such capacity. The cadet must notify the Deputy Commandant of her/his choice of counsel, or of
the inability to obtain counsel, within 48 hours.
4. Cadet counsel shall function as an advisor rather than as an advocate. He/She is to provide the cadet
with guidance so as to enable the cadet to present her/his position, truthfully and with clarity and
accuracy. Counsel shall appear with the cadet before the Board convenes to hear the charges in the
Class I Offense, and counsel shall be granted permission to address such remarks as he/she desires
to the Board on behalf of the cadet.
43
5. All information, remarks and advice passing between the cadet and her/his counsel shall be deemed
privileged and confidential. Cadets accused of offenses which subject them to criminal liability
should be aware that their communications with advisors are not protected by the attorney/client
privilege.
6. Counsel may be assigned to render such other assistance to the cadet as the Deputy Commandant of
Cadets shall deem appropriate. Whenever the events on the basis of which a cadet formally has
been charged with a Class I offense constitute the basis for any pending and potential criminal
proceedings, the cadet so charged shall be entitled to have an attorney present during the course of
the hearing held pursuant to Article 209-C. Such attorney shall be permitted to advise the cadet
concerning her/his rights and the presentation of her/his case but shall not be entitled to question the
cadet or any other witness or to make any argument or presentation to the Board. The cost of any
such attorney shall be borne solely by the cadet.
7. Prior to the convening of the Class I Disciplinary Board, the cadet so charged may voluntarily
submit her/his resignation. Subsequent to the convening of the board, the Chairperson of the board
may refuse to accept the resignation of the cadet.
a. Should a cadet choose to resign prior to the adjudication of disciplinary offenses, the
offenses will be considered pending. Should a former cadet, at a later date, apply for
readmission, the offenses must be adjudicated before the former cadet could be considered
for readmission. The length of time a former cadet has been away from the Academy will
have no bearing on the pending offenses.
b. Any cadet who abruptly leaves or resigns from the Academy and/or abandons his/her
regimental obligations and duties, who has pending a Class I Mast Report, or is scheduled
for or about to be scheduled for an aptitude review board and/or is the subject of honor’s
violation investigation and/or Class I investigation, will by default be considered dismissed
from the Academy for discipline reasons.
8. The cadet(s) charged may challenge any member of the Disciplinary Board for cause by submitting
a written statement that establishes:
a. The member challenged was a participant in the events out of which the incident arose.
b. The member challenged is related to or has past association with the cadet charged or with
the events giving rise to the incident, said association being of a kind that would prejudice
her/his judgment to the degree that a fair hearing would be jeopardized.
9. Such challenges shall be submitted to the Chairperson of the Disciplinary Board who shall forward
them to the President for action and decision. Peremptory challenges (without cause) are not
permitted.
10. The Disciplinary Board shall convene as soon as possible after the cadet has been served with the
charge/charges and, except in unusual circumstances, no later than two weeks thereafter. Prior to
the commencement of the Board, the Deputy Commandant shall make available to the cadet a copy
of any documentary materials, including the statements of witnesses, if available in written form
that pertain to the pending charge. At the hearing, the Board will conduct a thorough inquiry into
the facts of the case. The cadet and her/his counsel shall be present at the hearing. The cadet shall
be entitled to present testimony on her/his own behalf, to take the testimony of other persons and to
present evidence to the Board. The cadet shall be entitled to hear any testimony taken by the Board
and to question any person who gives such testimony. Should an additional Class I charge result
from the inquiry, the cadet shall be served with the formal charges and specifications. Not less than
48 hours shall elapse before the cadet appears before the Board to answer the additional charges.
After the conclusion of the hearing, the Board shall forward its finding and recommendations,
together with its reasons therefore, to the President. A copy of the Board’s findings and
recommendations shall be transmitted through the Commandant of Cadets to the cadet. These
recommendations shall be one of the following:
a. Exoneration.
b. Reduction of the Class I Offense to a Class II Offense and award of not more than 100
demerits, conduct probation, restriction, and/or other punishment short of suspension or
dismissal, if the inquiry determines that the misconduct is of a lesser degree than that of a
Class I Offense.
c. Suspension.
d. Dismissal.
11. Upon consideration of any such recommendation, the President shall have discretion either to
impose the recommended sanction or to impose a sanction either greater or lesser than the
44
recommended sanction. However, if the President fails to accept the recommendation of the Board,
the President shall do so subject to the following:
a. In a case in which exoneration has been recommended, the President may reinstate the original
charge or may institute some lesser charge. In either case, the charge shall be dealt with again
in accordance with the applicable provisions of this Article 209.
b. In a case in which reduction of a Class I Offense to a Class II Offense has been recommended,
the President may reduce further the charge to a Class III Offense, may reinstate the original
Class I Offense (in either case, the charge shall be dealt with in accordance with the applicable
provisions of Article 209), or may impose some sanction for Class II Offenses greater or lesser
(including exoneration) than that recommended by the Board.
c. In a case in which suspension has been recommended, the President may impose some lesser
sanction (including exoneration) or may impose the sanction of dismissal.
d. In a case where dismissal has been recommended, the President may impose some lesser
sanction (including exoneration).
12. Whenever, upon the President’s review of the Board’s recommendation, the President shall deem it
advisable to impose a sanction greater than that recommended by the Board, the cadet in question
first shall be given the opportunity to be heard by the President prior to the latter’s making any final
decision in that regard.
13. Whenever the Board recommends suspension or dismissal, the President first shall give the cadet in
question an opportunity to be heard prior to the President making any final decision.
14. The decision of the Academy’s President shall be final but subject to judicial review pursuant to the
Massachusetts Certiorari Statute, G.L.c.249, #4. The Certiorari Statute provides the relevant part as
follows: “A civil action in the nature of certiorari to correct errors in proceedings which are not
according to the course of the common law, which proceedings are not otherwise reviewable by
motion or by appeal, may be brought in the supreme judicial or superior court. Where such an
action is brought against a body or officer exercising judicial or quasi-judicial functions to prevent
the body or officer from proceeding in favor of another party, or is brought with relation to
proceedings already taken, such other party may be joined as a party defendant by the plaintiff or on
motion of the defendant body or officer or by application to intervene. Such other party may file a
separate answer or adopt the pleadings of the body or officer. The court may at any time after the
commencement of the action issue an injunction and order the record of the proceedings
complained of brought before it. The court may enter judgment quashing or affirming such
proceedings or such other judgment as justice may require.”
D. Aptitude Review and Orientation Aptitude Review
1. Whenever any cadet has exceeded the demerit limit for her/his class year or has two or more alcohol
offenses, the cadet in question shall be subject to an aptitude review in accordance with the
following provisions of this section. In addition, if ever a cadet’s aptitude and misconduct directly
affect the good order and discipline and/or safety of others, the Commandant may direct an
Aptitude Review Board.
2. When the Deputy Commandant of Cadets determines that a cadet has exceeded the demerit limit for
her/his class as provided in Article 211-B, the Deputy Commandant of Cadets shall, as soon as may
be practicable, serve the cadet concerned with notice of either of the following:
a. The demerit limit applicable to a member of her/his class, and the total number of demerits then
accumulated by the cadet during her/his conduct years; or
b. The number of demerits permitted the cadet during her/his enrollment period and the total
number of demerits then accumulated by the cadet during her/his enrollment period. There
shall be attached to such notice a copy of the cadet’s current or up-to-date Disciplinary Record.
Such notice shall advise the cadet that within seventy-two (72) hours he/she may submit a
written statement to the Deputy Commandant of Cadets concerning any matter he/she thinks
pertinent. Any such statement will become a part of the record in any subsequent investigation
and review. If the cadet does not desire to submit such a statement, he/she must indicate this in
writing.
3. The Deputy Commandant of Cadets shall give the cadet not less than 48 hours’ notice of the time,
date, and place of the review scheduled to be held by the Aptitude Review Board, provided that no
such review shall be scheduled to take place during the period of 48 hours prescribed by the
foregoing paragraph (2). Such notice may be given together with or apart from the notice required
to be given pursuant to the foregoing paragraph (2).
a. Should the Commandant of Cadets determine that a cadet candidate’s aptitude and/or
misconduct during the orientation period affects the good order, discipline and/or the safety of
45
others, the Commandant will establish a board whose membership shall consist of the
following:
- The Commandant of Cadets or Deputy Commandant
- The Regimental Commander
- The Vice President of Enrollment or Director of Admission
4. Prior to the convening of the Aptitude Review Board for the purpose of conducting any aptitude
review, the cadet whose aptitude is under review may voluntarily submit her/his resignation.
Subsequent to the convening of the board, the Chairperson of the board may refuse to accept the
resignation.
5. Every cadet required to appear before the Aptitude Review Board for an aptitude review shall be
free to select as counsel any officer on the Academy Staff willing to serve. In the event that the
cadet is unwilling or unable to obtain counsel, the President shall appoint an officer to serve in that
capacity. The cadet must notify the Deputy Commandant of her/his choice of counsel, or of the
inability to obtain counsel within 48 hours.
6. Such counsel shall function as an advisor rather than as an advocate. He/she is to furnish the cadet
with guidance so as to enable the cadet to present her/his position truthfully and with clarity and
accuracy. It is not the function of the counsel to encourage the use of any tactics or techniques of
evasion so as to prevent the Board from ascertaining the truth of any matter before it. Counsel shall
appear with the cadet before the Board and shall be granted permission to address such remarks as
he/she desires to the Board on behalf of the cadet.
7. All information, remarks and advice passing between the cadet and her/his counsel shall be deemed
privileged and confidential.
8. Counsel may be assigned to render such other assistance to the cadet as the President shall deem
appropriate.
9. The cadet may challenge any member of the Aptitude Review Board for cause by submitting a
written statement which establishes that the member challenged is related to or has past association
with the cadet which is of a kind that would prejudice the member’s judgment to the degree that a
fair hearing would be jeopardized. No member of the Aptitude Review Board shall be subject to
challenge by a cadet solely by reason of the fact that the member has participated previously in an
adjudicatory capacity or in a disciplinary matter affecting the same cadet. Such challenges shall be
submitted to the Chairman of the Aptitude Review Board, who shall forward them to the President
via the Commandant for action and decision. Peremptory challenges (without cause) are not
permitted.
10. The Aptitude Review Board shall convene as soon as possible after the cadet has been served with
the notice required to be given pursuant to the foregoing paragraph (2). Except in unusual
circumstances, the Board shall convene no later than 2 weeks after the cadet has been served with
such notice. The cadet and counsel shall appear before the Board at the scheduled hearing, and the
Board shall conduct an inquiry concerning the cadet’s suitability as a cadet at the Academy. In
doing so, it shall consider the cadet’s entire disciplinary and academic record at the Academy and
any statement, testimony or evidence submitted by the cadet in her/his own behalf. It also may
consider any other statements, testimony or evidence deemed by it to be relevant to its inquiry,
provided only that in every such case it shall inform the student of anything so considered. The
cadet or the cadet’s counsel may bring to the attention of the Board any circumstances or matter that
the cadet or cadet’s counsel believes may mitigate or explain the number of demerits awarded for
any prior deficiency, but the Board shall have no authority to reopen or to conduct any new inquiry
concerning any such prior deficiency or to alter the number of demerits previously awarded. At the
conclusion of the hearing, the Board shall forward its findings and recommendations, together with
its reasons therefore, to the President. A copy of the Board’s findings and recommendations shall
also be transmitted to the cadet through the Commandant. These recommendations shall be one of
the following:
a. No action.
b. Probation with or without the imposition of a limit upon the further accumulation of demerits
and with or without the imposition of any other conditions or limitations.
c. Suspension.
d. Dismissal.
11. Upon consideration of any such recommendation, the President shall have discretion either to
impose the recommended sanction or to impose a sanction either greater or lesser than the
recommended sanction. If the President fails to accept the recommendation of the Board, however,
the President shall do so subject to the following:
46
a. In a case where no action has been recommended, the President nevertheless may impose any
of the sanctions prescribed by Article 209, provided that the President does so only in
accordance with paragraph (12) below.
b. In a case where probation has been recommended, the President may alter the conditions and
limitations thereof and may add additional conditions and limitations, provided that the
President imposes more stringent or onerous conditions and limitations only in accordance with
the following paragraph (12).
c. In a case where suspension has been recommended, the President may impose some lesser
sanction (including no action) or may impose the sanction of dismissal.
d. In a case where dismissal has been recommended, the President may impose some lesser
sanction (including no action).
12. Whenever, upon review of the Board’s recommendation, the President shall deem it advisable to
impose a sanction greater than that recommended by the Board, the President first shall give the
cadet in question the opportunity to be heard prior to making any final decision.
13. Whenever the Board shall have recommended suspension or dismissal, the President first shall give
the cadet in question the opportunity to be heard prior to making any final decision.
14. The decision of the President shall be final but shall be subject to any statutory right of appeal,
which right shall be described in the decision of the President.
E. Readmission Review
1. Whenever any cadet is suspended from the Academy in accordance with Article 209-C or -D,
he/she thereby puts in question her/his aptitude for a professional career and, therefore, her/his
suitability as a cadet at the Academy. In every such case, therefore, the cadet in question shall,
prior to the date on which her/his suspension is scheduled to terminate, be subject to a readmission
review in accordance with the following provisions of this section. The readmission review shall be
conducted by the Disciplinary Board if the cadet’s suspension was imposed for disciplinary reasons.
It shall be conducted by the Aptitude Review Board if her/his suspension was imposed for lack of
aptitude. Two senior members of the Aptitude Review Board and one member of the Regimental
Staff and/or one Student Government Association officer shall constitute a quorum.
2. During the period of any suspension, a cadet shall conduct herself/himself in conformity with the
Regulations and Standards for the Regiment of Cadets of the Massachusetts Maritime Academy’s
subject as described:
a. During any period when a cadet on suspension is not present at the Academy, the Regulations
and Standards shall apply to her/him in the same manner and to the same extent that they
would as a cadet actively enrolled but not actually present at the Academy.
b. During any period when a cadet on suspension is present at the Academy for any reason, the
Regulations and Standards shall apply to him/her in the same manner and to the same extent
that they would as a cadet actively enrolled and present at the Academy.
3. The Deputy Commandant of Cadets shall give the suspended cadet not less than 72 hours notice of
the time, date, and location of the readmission review and shall state whether the review will be
conducted by the Disciplinary Board or by the Aptitude Review Board. In giving notice, due
allowance shall be made for the time required by the cadet to travel to the Academy. If the
Academy has reason to believe that, during the period of her/his suspension, any cadet has violated
the Regulations and Standards as they are applicable to her/him under the provisions of the
foregoing paragraph (2), the Deputy Commandant of Cadets or his/her designee, when giving notice
of the readmission review, shall also give notice of the reasons for which the Academy believes the
cadet has violated the Regulations and Standards.
4. The suspended cadet may challenge any member of the Board for cause by submitting a written
statement that establishes that the member challenged is related to or has past association with the
suspended cadet that is of a kind that would prejudice her/his judgment to the degree that a fair
hearing would be jeopardized. No member of the Board shall be subject to challenge by a
suspended cadet solely by reason of the fact that he/she has previously participated in an
adjudicatory capacity or in a disciplinary matter affecting the same cadet. Such challenges shall be
submitted to the Chairperson of the Board who shall forward them to the President via the
Commandant for action and decision. Peremptory challenges (without cause) are not permitted.
5. The Board conducting the readmission review shall convene as soon as possible after the cadet has
been served with the notice required to be given pursuant to the foregoing paragraph (3). Except in
unusual circumstances, the Board shall convene no later than 2 weeks after the cadet has been
served with such notice. The cadet and his/her counsel shall appear before the Board at the
47
scheduled hearing and the Board shall conduct an inquiry concerning the cadet’s suitability for
readmission as an active cadet at the Academy.
a. Whenever any cadet has been given notice that the Academy has reason to believe that, while
suspended, he/she has failed to conduct himself/herself in conformity with the Regulations and
Standards, it shall be the responsibility of the cadet to show cause why he/she should be
reinstated as an active cadet at the Academy upon the termination of his/her suspension. The
cadet or his/her counsel may bring to the attention of the Board any circumstances or matter
that he/she believes will assist the Board in its determination of this matter.
b. When the Academy has no reason to believe that a cadet, while suspended, has failed to
conduct himself/herself in conformity with the Regulations and Standards, the Board shall
inquire of the cadet whether he/she has conducted himself/herself in conformity with the
Regulations and Standards. If the cadet informs the Board that her/his conduct has conformed
to the Regulations and Standards, he/she shall sign a written statement to that effect, and the
readmission review shall terminate. If the cadet informs the Board that her/his conduct has
failed to conform with the Regulations and Standards, the Board shall make such further
inquiry in that regard as it deems appropriate. In the latter case the cadet shall appear with a
counsel and may have one appointed for him/her if the cadet is unable to acquire one. In the
former situation the use of an Academy counsel is optional.
6. At the conclusion of the hearing, the Board shall forward its findings and recommendations,
together with its reasons therefore, to the President. A copy of the Board’s findings and
recommendations shall be transmitted through the Deputy Commandant to the cadet. The
recommendation shall be one of the following:
a. Re-Admittance upon the termination of the current suspension.
b. Re-Admittance as aforesaid with the imposition of such conditions or limitations, including
probation, as are deemed appropriate.
c. Continuation of the current suspension for a period that shall not exceed one academic year.
d. Dismissal.
7. Upon consideration of any such recommendation, the President shall have discretion either to
accept or reject the Board’s recommendation. If the President should choose to reject the Board’s
recommendation, the President may adopt any of the alternatives that might have been
recommended by the Board pursuant to the foregoing paragraph (10) of this section.
8. Whenever, upon review of the Board’s recommendation, the President shall deem it advisable to
impose a sanction greater than that recommended by the Board, the suspended cadet in question
first shall be given an opportunity to be heard by the President prior to any final decision in that
regard.
9. Whenever the Board shall have recommended continued suspension or dismissal, the President first
shall give the cadet in question an opportunity to be heard prior to making any final decision in that
regard.
10. The decision of the President shall be final, but shall be subject to any statutory right of appeal,
which right shall be described in the decision of the President.
210
Other Punishment for Offenses
The following action(s) may be taken by order of the Deputy Commandant or Commandant when any Mast
Board, Disciplinary Board, or Aptitude Review Board recommends that demerits are inadequate or that
circumstances require action short of dismissal or suspension.
A. Written reprimand.
B. Restriction to Academy or Training Ship limits for a specified period of time.
C. Extra work assignments, to include Community Service.
D. Reduction or loss of cadet officer rank.
E. Conduct probation.
F. Removal from the work study payment rolls for any period up to 6 months.
G. Suspension from athletic team activities and contests.
H. Removal of parking privilege on campus.
I. Completion of online course, Alcohol Prevention & Online Educational Outreach.
J. Mandated alcohol assessment, at the cadet’s expense.
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211
Demerits and Conduct Status
A. Conduct Periods: For purposes of administering these Regulations and Standards, conduct year is
defined, as follows: The conduct year begins at 0700 on the first day of classes for the Fall Term and
ends at 0659 on the morning of the first day of classes for the Fall Term of the succeeding year or
upon graduation. For transfer students, the academic year begins at 0700 on the first day of
Orientation, per the academic calendar and commences at 0659 on the morning of the first day of
classes for the Fall Term of the succeeding year.
B. Conduct Status: All demerits awarded to any cadet shall be cumulative and, for purposes of
determining her/his cumulative conduct status, shall be carried forth from year to year during the
cadets’ entire enrollment. The enrollment period for each cadet consists of all terms, whether or not
they are consecutive, during which the cadet is enrolled at the Academy. The yearly conduct status
and term conduct grades of every cadet will be determined on a numerical basis in accordance with
the following table:
Cadet Class
First
Second
Third
Fourth
Total Enrollment
Demerit Limit
125/Year
150/Year
175/Year
225/Year
450 Demerits
The cumulative conduct status of every cadet will be further determined with reference to the total
number of demerits accumulated by the cadet commencing with the date of her/his first enrollment at
the Academy. Those Third Class Cadets who accumulate over 100 demerits may not be eligible for
co-op or commercial shipping. Any cadet, at any time, who shall have accumulated more than 450
demerits, shall have thereby exceeded the demerit limit for her/his enrollment period and may be
referred to an aptitude review board.
C. Conduct Actions
1. Aptitude Review: Guidelines accordance with the provisions of Article 209-D.
212
Assignment of Responsibilities
The President may assign, from time to time and at her/his sole discretion, whether temporarily or otherwise,
any person to discharge any function or responsibility created or imposed by the provisions of these
Regulations and Standards.
3-300 Description of Penalties
301
Extra Duty
A. General
1. All extra duty obligations shall be completed through performing marching tours. When necessary,
extra duty assignments will be focused on meaningful work projects that will directly benefit the
Regiment of Cadets and the Massachusetts Maritime Academy.
2. Any Cadet who receives demerits will be issued an ED contract at his/her mast board. Extra duty
formations will be held Monday through Friday from 0545 to 0630 and 1630 to 1730 and Saturdays
from 0800 to 1600. All ED formations will muster at CIC.
3. Saturday ED formations are mandatory for cadets with more than 15 hours of ED.
4. The uniform for ED formations, Monday through Friday, will be the uniform of the day. The only
permitted outerwear is the MMA issued Officer Jacket and black gloves. The uniform for Saturday
ED formations will be the MMA Sea Bag issued tracksuit, fully zipped, with conservative PT
sneakers, the MMA Sea Bag issued blue baseball cover, and work gloves. For additional warmth
cadets may wear the MMA Sea Bag issued work jacket and watch cap.
5. Cadets who have been assigned demerits must attend all consecutive extra duty formations until the
entire obligation is completed. The only valid reasons for missing an extra duty obligation are:
watch assignments, documented illness, scheduled Academy classes or examinations, or a formally
approved special liberty. All unexcused absences will result in a Class III.
6. Work assignments will be made by the Cadet Regimental Operations Officer in consultation with
the Academy Staff Discipline Officer. Extra duty will not be credited for duties performed outside
the normally scheduled extra duty periods unless prior permission is obtained from the Academy
Staff Discipline Officer or Regimental Operations Officer.
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7.
8.
9.
In season athletes shall attend all morning ED formations, they are exempt from afternoon ED
formations. In season athletes are also exempt from ED formations when they have a scheduled
game, match or meet. Out of season athletes shall attend all ED formations.
When the assigned number of hours have been completed, the Extra Duty Record Sheet will be
turned in to the Cadet Regimental Discipline Officer, who will ensure that the data is appropriately
recorded and who will retain a file of all completed sheets.
Seniors who are scheduled to graduate and who have outstanding ED, will complete the required
ED under the direction of the Deputy Commandant. This will be done at the conclusion of final
exams for the term. Failure to complete ED may result in withholding a cadet’s Regimental
Certificate and/or Diploma with the approval of the Academic Dean.
302
Administration of Offenses
A. Class III
1. Class III Mast Reports will be submitted to the Company Discipline Officer. The pink copy will be
delivered to the cadet’s room for his/her notification of the offense.
2. The week’s accumulation of offenses will be listed by the Company Discipline Officer and the
list posted in the company a minimum of 24 hours prior to the Mast being held. The Class III
Board will meet no later than Tuesday of each week.
3. At the Class III Mast, all of the white copies of the Mast reports will be annotated and returned to
the Academy discipline officer with an annotated copy of the Mast list. The Mast list will be
posted in the Company. Additional copies will be retained by the Academy Discipline Officer.
B. Class II Offenses
Copies of any Class II Mast Reports will be forwarded to the charged cadet's Company Officer
for review and evaluation. The pink copy will be forwarded to the charged cadet. The Class II
Mast List will be posted on the Mast Bulletin Board and in each Company area on the day prior
to the Mast being held.
303
Restriction
A. General
Restriction to Academy grounds is a sanction awarded for offenses of a serious nature.
Restricted cadets will be mustered at designated times and will not be allowed to attend Academy
social or recreational functions, such as dances, concerts, etc.
B. Procedures
1. Restriction will begin at 0700 on the Friday following the awarding of the punishment. All
assigned restriction will be served consecutively until completed.
2. Restricted cadets will not leave Academy grounds without the specific authorization of the
Academy Staff Discipline Officer, the Cadet’s Company Officer, or the Academy Staff Duty
Officer. To leave Academy grounds without permission will be a breach of restriction.
3. Cadet functions on campus will be off-limits to all restricted cadets. The Fantail and Recreation
Room are also off limits.
4. Cadets in a restricted status are prohibited from standing weekend watches, unless they have been
previously scheduled in accordance with a normal watch rotation. They will, however, stand their
regularly scheduled weekday watch on the normal rotational basis.
5. The uniform prescribed by the Discipline Officer will be worn to all restriction formations.
6. Restriction musters are held at CIC or a place designated by the ASDO. Restriction formations will
be held Monday-Friday at 0700 and from 1600 until 2300. On weekends, restriction formations
will be held hourly from 0700 until 2300. Random bed checks may be directed by the ASDO to
ensure restriction compliance.
7. Restricted cadets with no outstanding extra duty may be assigned to work parties at the discretion
of the Academy Staff Duty Officer.
8. Restricted cadets are restricted to the vicinity of their room and the Mess Deck, unless they have
the express permission of the ASDO.
9. Restricted cadets are not permitted to have visitors on campus for any reason.
10. Only the Commandant, Deputy Commandant and the Academy Class II Discipline Officer can
excuse a Cadet from his/her restriction obligation.
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CHAPTER 4
DAILY ROUTINES AND FORMATIONS
TABLE OF CONTENTS
4-100
General
4-200
Daily Routine
4-300
Formations
4-400
Figures
51
4-100 General
101
Responsibilities
A. The duties and responsibilities of a cadet are multi-faceted. First, the role requires attendance at
formations and ceremonies. Secondly, it requires attendance at all assigned classes. Thirdly, it demands
proper attention and attendance at all assigned watches and duties. Finally, it requires cadets to learn
how to follow orders and then, during their tenure at the Academy, to develop leadership abilities. (For
more specific duties, broken down by class, refer to Chapter 10)
B. It is the responsibility of every cadet to be on time for every required function.
C. The practice of calling in to report an impending absence at a required post does not excuse one from
his/her primary responsibility. However, it may serve as a mitigating or extenuating circumstance, and
cadets are encouraged to advise the Academy when they are unable to return on time.
D. It is the responsibility of every cadet to check the website for updates to the T.S. Kennedy POW and the
Regimental Plan and to check his/her MMA email. Academy communications will be sent to cadet’s
‘maritime.edu’ email address.
102
Knowing the formal practices and ceremonies of U.S. flag vessels is important to every cadet. As a result,
daily routine and ceremonial occasions are established to simulate these situations.
4-200
Note:
Daily Routine - Campus
Shipboard routine is published in the annual Sea Term Manual.
201
The daily routine for weekdays (Monday through Friday) is as follows:
0600
Reveille: release from Night Call to Quarters (NCQ); standing lights turned off.
0600
Cleaning stations.
0600-0715 Morning meal available.
0715
Morning formation (Muster).
0725
Morning formation and Colors (Step off).
0730
Watch change.
0800
Begin class day.
1600
End class day. Commence all extracurricular activities.
1630-1900 Evening meal available.
Sunset
Evening colors.
1900
Cleaning stations.
2000
Study hours - all quiet about the decks.
2200
Taps.
* The above night schedule may be adjusted to accommodate night classes.
202
Liberty - Monday through Thursday
4th Class - No Liberty
3rd Class - Wednesday: Last Duty (LD) 2400.
2nd Class - Monday through Thursday LD-0200.
1st Class – LD-0700.
Friday liberty is established by the Regimental Commander. Weekend liberty for authorized cadets shall
expire at 1800 on Sunday for 4/C and at 0700 on Monday for all other classes.
203
Weekend (Saturday & Sunday) Routine is modified as follows:
0800
Colors.
0900-1230 Brunch (Saturday and Sunday).
Sunset
Evening Colors.
1700-1800 Evening Meal.
2200
Taps; NCQ.
204
Special Liberty Request
A. Procedures and guidelines to be followed by all cadets when applying for permission to be away from
campus are as follows:
1. “Special Liberty” is only intended to authorize absences from Regimental functions, such as
morning formation, musters, inspections, etc. It does not authorize absences from academic
obligations, such as class, tests, make-up work, labs, etc. The only exceptions are:
52
a. “Emergency Special Liberty,” which must be authorized by the Commandant or Deputy
Commandant and will be granted for only personal emergencies (death of immediate family
member, etc.);
b. “Medical Special Liberty,” which must be authorized by the Director of Health Services or
his/her designee and the Company Officer for health-related problems that require a cadet to be
absent from Regimental activities.
2. All “Emergency” and “Medical” Special Liberty requests that are approved in accordance with the
above procedures will be forwarded to the Registrar by the Commandant or Deputy Commandant
as soon as practical.
B. Cadets wishing to be excused from academic responsibilities must make arrangements with their
individual faculty members.
C. Company Officers may grant “Special Liberty” for a period of time not to exceed twenty-four hours.
The Commandant or Deputy Commandant may grant special leave from Regimental duties for a period
of time not to exceed forty-eight hours. Requests for leave in excess of two days must be approved by
the Academic Dean. Non-emergency leave requests must be submitted to the Company Officer one (1)
week in advance. Duty assignments, extra duty and restriction will exclude eligibility.
D. “Special Liberty” automatically expires once a cadet returns to campus.
4-300
Formation
301
Morning Formation
A. The POD (Plan of the Day) will be read at morning muster.
B. The Regiment will form up and march to the parade field daily. The Regiment will muster in formation
at 0720. The Regiment will march on at 0725.
C. Formations will be held Monday through Friday, and attendance is mandatory for all classes.
D. All cadets will be in complete Uniform of the Day (UOD), and proper military decorum and grooming
are required and expected at all formations.
E. Monday through Thursday, the Regiment of Cadets will form up as shown in Figure 4-2.
F. On Fridays and during softball season, the Regiment of Cadets will form up as shown in Figure 4-3.
G. In case of inclement weather, CIC will pipe that the Regiment of Cadets will have Morning Formation
indoors according to the following format:
1. Cadets will muster in their respective companies with each deck mustering one deck below its deck
of residence, e.g., the 01 deck musters on the 00 deck.
H. Cadets WILL NOT be dismissed from inclement weather Morning Formation until a pipe, authorized
by the Regimental Commander or ASDO, is made dismissing all cadets from formation.
I. The POD will be piped during indoor muster.
302
Other Formations
Throughout the academic year, cadets will be required to attend formations other than Morning Formations.
These formations include, but are not limited to, Homecoming March-on, Change of Command and National
Maritime Day. No Special Liberty will be allowed without the approval of the Commandant or Deputy
Commandant of Cadets. It is the cadets’ responsibility to ensure that they are available for these events. As
directed by the Commandant, a regimental personnel inspection will be conducted every Friday at 0700.
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54
55
CHAPTER 5
UNIFORMS
TABLE OF CONTENTS
5-100
General
5-200
Wearing the Uniform
5-300
Figures
56
UNIFORMS
5-100
General
101
Each cadet is required to be in the complete Uniform of the Day (UOD) whenever he/she is on the 00 deck
of the dormitory or outside of the dormitory complex. The uniform of the day must be worn in the mess
deck and all buildings outside the dormitory complex; this applies to the Harrington Building, Information
Commons, Business Office, Academy Store, etc. Authorized exceptions to this policy include the
following:
A. Boiler suits may be prescribed for certain labs, classes, or watches by the Commandant of Cadets or
by individual instructors.
B. Authorized gym gear is allowed when engaging in recreational athletics or gym class. Authorized
gym gear is MMA gear only. Civilian gym gear or athletic apparel with the logos of other colleges or
teams is not authorized.
C. The MMA travel suit and MMA PT gear may be worn to the ARC and Information Commons
between 1900-2200. The MMA travel suit is the issued windbreaker jacket and pants, sneakers, and
issued MMA PT shirt underneath.
D. If the uniform of the day cannot be worn for medical reasons, the MMA travel suit must be worn in
lieu of the uniform of the day. This authorization will be determined by Health Services staff.
E. Cadets attending summer or winter classes must wear the “At Sea” uniform or the Uniform of the
Day.
F. Midshipmen of the Navy SSOP may wear the Navy Working Uniform (NWUs) on Fridays for drill.
102
Inspection of Uniforms
Articles of uniform clothing shall be inspected periodically by the Commandant of Cadets or his designee
for quality, fit and quantity. Each cadet is required to maintain a full “sea bag” as outlined in paragraph
203. It is the responsibility of each cadet to maintain all uniforms in good repair and fit.
103
Civilian Clothing
A. All cadets are authorized to maintain civilian clothing at the Academy. All civilian clothing worn by
cadets must be of a conservative and acceptable nature. The wearing of conspicuous apparel, such as
T-shirts with alcohol advertisements, incomplete outfits, unkempt or torn clothing or clothing
generally inappropriate to accepted traditions and customs is not authorized.
B. Cadets may wear civilian clothing only on authorized leave or liberty and when departing from or
returning to the Academy. The wearing of civilian clothing on campus is not permitted. Cadets of
the Fourth Class are required to wear the uniform of the day when departing from or returning to the
Academy.
C. All cadets may wear civilian clothing during authorized leave periods and many do so within the
immediate Academy area. Authorized leave periods are Thanksgiving recess, Christmas recess, and
spring/summer break.
D. No part of the prescribed uniform or equipment to include uniform jackets shall be worn with civilian
clothing except for articles that do not present a distinctive military appearance, such as shoes,
stockings, socks or underwear.
104
Wearing of the Uniform on Official Business
A. Cadets engaged in official functions that bring them under the scrutiny of the general public are
required to wear the appropriate uniforms. Cadets may not, however, wear the uniform to unofficial
or non-Academy-sanctioned functions (e.g., appearing in court).
B. Uniforms are required for all Academy functions.
C. Cadets involved in the athletic program in an administrative capacity (i.e., statistician, time keeper,
scorer, manager, etc.) will also be in appropriate dress. An appropriate uniform option is the issued
MMA gym gear or MMA travel suit.
57
105
Undergarments
All cadets will wear appropriate undergarments at all times. These shall be of a color to minimize their
display through outer items of clothing. Nylon hose worn by female cadets shall be of plain design and of
flesh tone.
106
Name tags
A. Name tags shall be worn with all classroom uniforms. Boiler suits will have name tapes. Name tags
shall be worn at social functions and at all official functions - at or away from the Academy.
B. Standard name tags of the plastic clutch type, reflecting the proper class color, will be worn. For
proper wearing of the name tag, see Figure 5-1. Nametags will be located 1/8” above the right breast
pocket.
C. Authorized Regimental Commuters must wear a white name tag.
107
Collar Devices
A. Shirt collar devices shall be worn on the tropical blue uniform. The devices consist of the following:
Marine Transportation (Deck)
Fouled Anchor
Marine Engineering (Engine)
Three Bladed Propeller
Facilities Management Engineering
Hero’s Boiler
Energy Systems Engineering
Energy
Marine Safety/Environmental Protection
Trident
International Maritime Business
Globe and Anchor
Emergency Management
Hammer and Lightning Bolt
These shall be of a size prescribed by the Commandant of Cadets.
B. Cadets of the First, Second and Third Classes will wear the appropriate device on each collar face as
indicated in figure 5-1. Cadet Officers will wear their rank insignia on both collar faces. Cadet Rates
will wear their rank insignia on their right collar and their major insignia on their left. Insignia will be
worn in such a fashion that the center of the insignia is one (1) inch from the front edge of the collar and
one (1) inch from the bottom edge of the collar. The insignia will bisect the angle made by the collar as
shown in Figure 5-1.
C. Cadets of the Fourth Class will not wear any devices until “Freshman Recognition”.
108
Shoulder Devices
A. Shoulder devices shall be worn centered on the epaulette, if uniform appropriate, one (1) inch from
the shoulder seam, as shown in figure 5-2. The devices consist of the following:
Marine Transportation (Deck)
Fouled Anchor
Marine Engineering (Engine)
Three Bladed Propeller
Facilities Management Engineering
Hero’s Boiler
Energy Systems Engineering
Energy
Marine Safety/Environmental Protection
Trident
International Marine Business
Globe and Anchor
Emergency Management
Hammer and Lightning Bolt
These devices shall be of a size prescribed by the Commandant of Cadets.
B. Cadets of the Fourth Class will not wear any devices until “Freshman Recognition”.
109
Ribbons
A. The Commandant periodically will authorize the award of ribbons for achievement and involvement
in Academy and community events as recognized by the President, Master of the Training Ship,
Academic Dean or another director. All ribbons awarded must be worn with the uniform of the day.
U.S military awards are authorized to be worn with MMA ribbons.
B. Ribbons, listed in order of decreasing merit, are awarded as follows:
1. Cadet Medal of Honor: awarded on an individual basis as determined by the President to cadets
recognized for acts of heroic nature in life-threatening situations.
2. Admiral’s Award: awarded on an individual basis as determined by the President to cadets
recognized for lifesaving efforts or outstanding contributions to the Academy or the community.
Also awarded to Cadet of the Year.
3. Master’s Award: awarded on an individual basis by the Master of the Training Vessel for
outstanding contributions during the Sea Term.
58
4. Commandant’s Award: awarded on an individual basis as determined by the Commandant of
Cadets to recognize high achievement and contributions and service to Academy and community.
Also awarded to Cadet of the Semester.
5. Meritorious Sea Service: awarded on an individual basis as determined by the President for
meritorious service at sea aboard training vessels or commercial ships.
6. President’s List: awarded to all cadets with a TQPA of 3.6 or higher.
7. Dean’s List: awarded to all cadets with a TQPA of 3.3 to 3.59.
8. Emery Rice Scholar: awarded to those cadets selected as recipients of the Emery Rice Scholarship.
9. Edson Baxter Cates Scholar: awarded to those cadets selected as recipients of the Edson Baxter
Cates Scholarship.
10. Tsongas Scholar: awarded to those cadets selected as recipients of the Paul Tsongas Scholarship.
11. Cadet Officer: awarded to any cadet serving as a First Class Cadet Officer. A bronze star is
authorized for wear for those cadets who maintain positions both as Regimental Officers and Cruise
Rates. If a cadet is forced to resign a position for disciplinary reasons, the right to wear this ribbon
is revoked.
12. Indoctrination Officer: awarded to any cadet participating in the Indoctrination Period. If a cadet
is forced to resign a position for disciplinary reasons, the right to wear this ribbon is revoked.
13. Honor Guard: awarded to any member of the Honor Guard after a full year’s participation, as
determined by the Honor Guard Staff Advisor. All active participants are further authorized to
wear an insignia consisting of lapel pin to be worn as directed.
14. Drill Team: awarded to any member of the Drill Team after a full year’s participation, as
determined by the Drill Team Staff Advisor.
15. Band: awarded to any member of the Regimental Band after a full year’s participation. A bronze
star is authorized to be worn on the ribbon for any cadet achieving special recognition.
16. Chorus: awarded to any member of the Regimental Chorus after a full year’s participation. A
bronze star is authorized to be worn on the ribbon for any cadet achieving special recognition.
17. Good Conduct: awarded to any cadet having perfect conduct (no demerits) in a conduct year.
18. Varsity Letter: awarded to any cadet earning a varsity letter as determined by the Director of
Athletics.
19. Cadet Achievement: awarded to any cadet who achieves a third-party, externally awarded license
or certificate of significant achievement as approved by the Deputy Commandant.
20. Student Government Association: awarded to any cadet serving as an officer of the S.G.A. or as an
officer of his/her respective class (President, Vice President, Secretary, Treasurer, Sea Term
Representative, or Social Chairperson).
21. Honor Company: awarded to members of the Honor Company.
22. Orientation Achievement Award: awarded to all cadet officers and candidates whose company
achieves the highest score during Orientation.
23. Eagle Scout: awarded to any cadet who has achieved the rank of Eagle Scout.
24. Cadet Tutor: awarded by the ARC Director to all cadets who have met the criteria outlined by the
ARC for cadet tutors.
25. Printed & Performing Arts: awarded by the humanities department to performers in Maritime
Players and/or cadets who have participated for at least two years on the student editorial staff of
Turning Tides.
26. Girl Scout: awarded to all cadets who have been a part of Girl Scouts in the past or who are
presently involved in scouting.
27. Sea Term: awarded to all cadets who successfully complete a term at sea aboard the academy
training ship
28. Orientation Graduation: awarded to all cadets who successfully complete the Orientation program
in August.
C. Ribbons will be issued by the Ship’s Store to authorized cadets in accordance with a list submitted by
the Office of the Commandant.
D. Ribbons shall be worn when prescribed by the uniform designation tables. They shall be located parallel
to and centered 1/8” above the left breast pocket as illustrated in figure 5-1.
E. The order of merit will be utilized to determine the placement of multiple ribbons. The higher merit
awards are placed higher than and/or to the left (inward) of lower merit awards. Multiples of any single
award shall be signified with stars as shown in figure 5-3.
F. The authorized pins on the uniform consist of Approved Exchange Programs, Stars, TRO pins, SGA,
Merchant Marine Reserve, Marine Corps Eagle Globe and Anchor, and Army ROTC pins.
59
110
Striping
The Service Dress Blue uniform coat will be striped to indicate the cadet’s class and rank in accordance
with the following (Figure 5-1):
A. Cadet Officers: horizontal ¼” wide gold stripes, spaced ¼” apart located on each sleeve two (2)
inches up from the cuff on the edge of the sleeve. The number of stripes will correspond to the
cadet’s rank. One-half (1/4) inch above the uppermost stripe facing outboard on each sleeve will be a
gold star. One point of the star will point downward.
1. General: Consists of stripes of yellow braid, ¼”-wide and the cadet’s major insignia.
B. Cadet First Class: Wear 3 stripes 2” above the parallel to the edge of the cuff. The stripes are
centered between the rear seam and front crease. The major insignia is centered ¾” above stripes.
C. Cadet Second Class: Wear 2 stripes 2” above and parallel to the edge of the cuff. The stripes are
centered ¾” above the stripes.
D. Cadet Third Class: Wear 1 stripe 2” above and parallel to the edge of the cuff. The insignia is
centered between the rear seam and front crease. The major insignia is centered ¾” above the stripes.
E. Cadet Fourth Class: Wear no sleeve stripes. Center the Anchor insignia between the rear seam and
front crease with the lower edge 2” above the edge of the cuff.
5-200
Wearing of the Uniform
201
Manner of Wearing
A. The prescribed uniform shall be worn at all times in a strict military manner. Jackets, coats and shirts
shall be worn fully buttoned. Zippered jackets shall be zipped no less than 2/3 length. Dress slacks shall
not be worn below the waistline, the sleeves of long sleeve dress shirts shall not be rolled. Covers shall
be worn squarely on the head parallel to the deck. Hair shall not protrude from beneath the forward part
of the cover. The forward edge of the cover shall be worn two fingers above the bridge of the nose.
Ripped, torn, frayed, or unhemmed uniforms shall not be tolerated at any time. Ties will be twoblocked, shirt tails tucked in, and nothing shall protrude from pockets, nor will hands be thrust into
pockets. Tie clasps shall be centered between the third and the fourth buttons, as shown in Figure 5-4.
Shoes must be tied, and black socks must be worn above the ankle. All cadets are required to maintain
the standards set forth for uniforms, any damaged or worn parts shall be replaced forthwith. All cadets
should anticipate the normal wear and tear of uniforms and plan accordingly to replace such parts.
B. Cadets shall dress neatly and smartly at all times, with uniforms scrupulously clean and pressed in
accordance with Figure 5-5. Gold lace, devices and insignia shall be bright and free from tarnish.
C. Cadets shall wear the uniform of the day at all times on the Academy campus except as specifically
authorized by the Commandant of Cadets.
D. Cadets shall wear only those uniform devices, ribbons, or medals authorized by the Commandant of
Cadets. Cadets with prior military service are encouraged to wear decorations or ribbons earned while
on active duty. Cadets who are part of the student incentive program shall wear the Merchant Marine
Reserve pin centered on their left breast pocket 1/8” above the pocket or ribbons if worn.
E. Cadets shall not wear covers indoors, except when on watch. Watch standers shall remain covered
except during religious services or when authorized to sit at their post.
F. Skirts of the prescribed uniforms for female cadets shall be worn even with the crease in the back of the
knee.
202
Accoutrements
A. Neck chains with or without medals or crosses, watch chains, fobs, pins, or other similar articles of
jewelry shall not be worn exposed upon the uniform or person. Body piercing (nose, eyebrows, tongues,
lips, etc.) is not authorized and shall not be tolerated on campus. The display of pens, pencils, and other
articles in outside pockets of uniforms is prohibited.
B. Conservative, all black sunglasses may be worn by 1/C cadets only. Neck straps that hold sunglasses
around an individual’s neck, also known as “croakies,” must be a conservative dark blue or black.
C. 4/C will not use Ipods, mp3 players, or any other handheld music playing devices while anywhere on
campus to include the gym, the dorms, etc.
203
Seabag Requirements
The quantities of uniforms and equipment mentioned in this article represent minimum requirements. Each
cadet is responsible to assess his or her own needs and to procure any excess over the figures listed. He/She
60
is responsible for replacing lost or worn items to maintain these minimums. Cadets shall maintain a minimum
uniform outfit as follows:
Item
Men
Women
Laundry Bag/20 White Hanger/Stencil Kit
1 ea
1 ea
Academic Planner/Notebook/Pen
1 ea
1 ea
Sea Bag
1 ea
1 ea
Bedspread, Blue MMA
1 ea
1 ea
Belts, Black Web
2 ea
2 ea
Buckles, Plain Belt (Brass)
2 ea
2 ea
Covers: Blue Baseball, Garrison, Watch Cap
1 ea
1 ea
Combination, Service
1 ea
1 ea
Cap Covers(White)
1 ea
1 ea
Coats, Service Dress Blue*
1 ea
1 ea
Working Jacket, MMA
1 ea
1 ea
Officer Style, Blue MMA Jacket
1 ea
1 ea
Devices, Combination Cap, with Band
1 ea
1 ea
Chin strap(Gold) Midshipman
1 ea
1 ea
Flashlight, U.S.C.G. Approved
1 ea
1 ea
Hard Hat
1 ea
1 ea
Safety Goggles
1 pr
1 pr
Work Gloves
1 pr
1 pr
Hearing Protection
1 pr
1 pr
Jack Knife (Blade Not To Exceed 3.5”)
1 ea
1 ea
Name Tags, Plastic Clutch Type
2 ea
2 ea
Name Tapes
3 ea
3 ea
Long Sleeve White w/Epaulettes
1 ea
1 ea
Short Sleeve White w/Loops
1 ea
1 ea
Short Sleeve Blue
3 ea
3 ea
Sweater
1 ea
1 ea
Sea Term Uniform (Polo & Shorts)
1 ea
1 ea
Gym Shirt ( 2 Navy, 2 Gold)
2 ea
2 ea
Shoes, Black Dress
1 ea
1 ea
Dress Black Pumps
N/A
1 ea
Boots, Steel Toe ( Black)
1 ea
1 ea
Shoulder Boards (soft)
1 ea
1 ea
Shoulder Boards (hard)
1 ea
N/A
Water Bottle & Holder
1 ea
1 ea
Sewing Kit
1 ea
1 ea
Athletic Jacket and Pants
1 ea
1 ea
Tie, Black, Crossover
N/A
1 ea
Tie, Black, Four-In-Hand
1 ea
N/A
Tie Clip, MMA
1 ea
N/A
Trousers (Navy Blue)*
2 ea
2 ea
Service Dress Blue Pant/Skirt*
1 pr
1 pr
Boiler Suits
3 pr
3 pr (2 long sleeve, 1short sleeve)
Gym Shorts, Blue MMA
2 ea
2 ea
Rain Suit
1 ea
1 ea
Collar Devices
1 pr
1 pr
*Tailoring Package included for pant/skirt hem and
dress blue jacket sleeve hem
204
Ownership Markings
A. All articles of clothing or equipment shall be neatly marked with the owner’s name using either an
indelible laundry pen, a marking pen or a stencil kit. Articles shall be marked neatly as indicated
below:
1. Trousers - on manufacturer’s label or inside of waistband
2. Caps, baseball - inside sweatband
3. Caps, garrison - on manufacturer’s label
61
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
Cover, combination - inside sweatband, and on name card provided
Cap covers - inside of band centered in front
Coats - on manufacturer’s label
Shirts - along bottom hem on the left shirttail when facing shirt
Gym shirt - space provided
Gym shorts - leotards, sweat pants - space provided
Shoes, sneakers - outside, outboard of the instep; all others - inside near top of instep
Shoulder boards - on underneath side, inside of loop
Towels and washcloths - lower right-hand corner
Ties – backside
Coveralls - name stenciled over left breast pocket
B. Black marking fluid shall be used when marking light-colored clothing and white marking fluid when
marking dark clothing. Marking shall be done neatly and should not be visible when the item is worn
except in those cases where it is so indicated.
C. When, as approved by the Commandant of Cadets, a cadet purchases clothing from a resigning cadet,
the name of the former owner shall be lined out, and the new owner’s name added immediately
adjacent or below.
D. Cadets are strongly urged to place ownership markings on all items of non-uniform personal gear.
205
Recreational Uniform
Cadets participating in organized sports activities, intramural clubs, etc., will wear appropriate MMA
athletic attire.
206
Special Uniforms
Specially authorized uniforms may be worn by the Regimental Band and Honor Guard.
207
Working Uniform
The working uniform at the Academy will be prescribed normally for dirty work, the nature of which
would soil the uniform of the day. The working uniform is restricted in its use. It may not be worn in the
Dining Hall.
208
Cadet Work Shoes
Only black shoes/boots are authorized. Cadets assigned to maintenance duties and classes, watches and
details in the engine room of the training ship will be required to wear black safety work shoes/boots.
Under no conditions will cadets be permitted to wear sneakers or other soft shoes in the engine room.
209
Cold/Foul Weather Clothing
A. Only authorized outer garments are to be worn. No visible multi-colored “civilian” type coats or
jackets are authorized.
B. Tasseled or colored watch caps, ski caps, or scarves are not authorized. Navy blue watch caps may be
worn only when designated.
210
Grooming Standards
A. The following are the grooming standards for male cadets:
1. Hair shall be kept tapered, neat, clean, well groomed, and shall not touch the ears and collar. First
Class and Second Class Cadet’s hair shall be evenly graduated to a length not exceeding one (1)
inch on top. Third Class Cadet’s hair shall be evenly graduated to a length not exceeding one half
(1/2) inch on top. Fourth Class Cadet’s hair shall be evenly graduated to a length not exceeding one
eighth (1/8) inch on top. Deviations from these standards shall only be promulgated by the
Regimental Commander.
2. Hair must look natural in color and complement the individual. Faddish styles and outrageous,
multicolored, streaked hair is not authorized. The unique quality and texture of curled, kinked,
waved and straight hair are recognized, but the styling of these hair textures must not interfere with
the proper wearing of military headgear. Plaits or braided hair shall not be worn. Sideburns shall
be kept neatly trimmed and tailored.
3. Sideburns shall not extend below a line parallel to the ground even with the highest part of the
tragus. The vertical side will be straight with no flare.
62
4. First Class Cadets may wear mustaches. The ends may not fall beyond the corners of the mouth nor
below the top lip. Handlebar mustaches are prohibited. Beards are prohibited.
5. Earrings are not authorized for male cadets at any time on campus.
B. The following are the grooming standards for female cadets:
1. While in uniform, hair must not fall below the lower edge of the back collar nor 2 inches beyond the
front of the ears. Hair colorings must look natural and complement the individual. Faddish,
outrageous hairstyles and multicolored hair are not permitted. Hairstyles shall not interfere with the
prescribed standards of military smartness. Cornrows are not authorized.
2. Long hair will be kept in a neat bun and will not interfere with the correct wearing of the uniform
cover. First Class female cadets may wear their hair in a French braid down the middle of the head.
The braid must be tucked under at the end and hair must be kept above the collar.
3. No ribbons or ornaments shall be worn in the hair except for bobby pins, neatly and
inconspicuously arranged, and/or black elastics or barrettes that approximate the color of the hair
and are not conspicuous. Hair clips are not authorized.
4. Covers will be worn as part of the uniform, and the manner of wearing will be determined by
standards of military smartness, not arrangement of hairstyle. Hair will not protrude below the front
brim of the cover. Afro, natural, bouffant, and other similar hairstyles are permitted but
exaggerated styles, including those with excessive fullness or height, are not authorized. In no case
shall the bulk of the hair interfere with the proper wearing of the cover. Ponytails are not
authorized.
5. Earrings: When in uniform, female cadets may wear a maximum of one earring per ear, centered on
the earlobe. The earrings must be a plain, small, stud-type earring; colors of any kind shall not be
accepted.
6. Cosmetics (including nail polish) shall be applied in good taste so that colors blend with natural skin
tone (neutrals). Exaggerated or faddish cosmetics styles shall not be worn with the uniform. Fourth
Class females are not allowed to wear any make-up unless it is a foundation/cover-up in modest
amounts.
63
5-300: Figures
Figure 5-1: Insignia
64
Figure 5-2: Tropical Blue Short/Tropical Whites
65
Figure 5-5: Uniform Creasing (Front)
66
Figure 5-6: Uniform Creasing (Back)
67
Figure 5-4: Summer Whites (Tropical Whites)
68
Figure 5-5: Working Blue Short (Classroom Blacks)
69
Figure 5-6: Dress Whites (Choker Whites)
70
CHAPTER 6
CADET ROOMS AND STOWAGE
TABLE OF CONTENTS
6-100
Residence Hall Policy
6-200
Room Policies
6-300
Policy on Visitors
6-400
Room Inspections
6-500
Arrangement and Stowage Cadet Rooms
6-600
Room Check-out Procedures
6-700
Room Searches
6-800
Dormitory Elevators
6-900
Figures
71
CADET ROOMS AND STOWAGE
6-100
Residence Hall Policy
101
Consideration for your shipmates should be the keystone in describing appropriate conduct. During study or
quiet time, decorum should be maintained to provide a quiet atmosphere that does not intrude on anyone
else’s rights or needs. Additionally, respect for public property must be considered when determining
appropriate conduct. The following comments and recommendations are provided:
A. Athletic games are not tolerated in the dormitories.
B. Loud or boisterous conduct on the part of individuals, such as playing radios, stereos or TVs so loudly
that they can be heard in adjacent rooms, is not authorized. Use of earphones, especially during study
hours, is encouraged.
C. Shouting or calling from dormitory windows is not authorized.
102
Dormitory Occupancy Agreement
A. Each occupant of an individual dormitory room at the Academy will execute and be governed by the
terms of a Dormitory Occupancy Agreement (Figure 6-1). Cadets will be responsible for any damage to
the dormitory complex and its contents.
B. For the purpose of assessing damage charges, the dormitory complex will be divided into zones, as
follows:
1. First Company
2. Second Company
3. Third Company
4. Fourth Company
5. Fifth Company
6. Sixth Company
7. Seventh Company
8. Common Areas
Each zone will be further sub-divided by individual decks and each deck into individual rooms.
C. Costs of repairs or replacement of damage items judged to be appropriate to charge to a cadet or group
of cadets will be determined as follows:
1. Damage occurring in the Common Areas will be assessed equally against all members of the
Regiment of Cadets.
2. Damage occurring in individual company dormitories, other than individual rooms, will be assessed
to members of that Company.
3. Damage occurring in individual cadet rooms will be assessed to cadets assigned to that room.
4. When an individual cadet or group of cadets who cause damage to the facilities can be identified,
the cost of such damage will be borne by the responsible party(ies).
D. Specific prices for the most common dormitory damages, including labor, are available in the Facilities
Office.
103
Cadet Room Keys/ID Cards
A. Each cadet will be issued a photo identification card which will also serve as his/her room key.
B. The ID card/room key is the sole possession of the cadet to whom it is assigned and must not be
shared with other cadets.
C. Room doors are to be kept locked when the cadet is not in the room. Cadets will not use the dead bolt
to keep the room door open.
D. Lost or stolen cards should be reported to MMA Public Safety at 508.830.1025. If the card is linked
to a Santander bank account, contact Santander card services immediately at 877-768-2265 to report
your debit card lost or stolen. To replace your lost, missing or damaged card, please enter an IT
Ticket at massmaritime.mojohelpdesk.com.
E. Cadets are expected to have the ID card in their possession at all times. Cadets who find themselves
locked out of their room must report to the ASDO to gain access. The use of coat hangers and/or any
other improvised devises to open will be subject to disciplinary action.
72
6-200
Room Policies
201
Cadet Room Rules
A. A cadet is responsible for the condition of the room, furniture and its arrangement, and cleanliness of the
room to which he/she is assigned. Rooms must be locked at all times with the exception of study hours,
and/or while having a guest of the opposite sex, at which time the door will remain open.
B. There is only one authorized room arrangement. Dormitory furniture must be arranged as pictured in
Figure 6-3.
C. Bunks will be made neatly and clothing and equipment will be stowed properly prior to room inspection
each day.
D. Lockers will be arranged neatly in accordance with diagram in Figure 6-6.
E. Windows will be kept clean. Markings, decals, etc., are not authorized and will not be placed on
windows or doors.
F. No food, beverages, clothing, etc., will be left in the windows or hanging from windows.
G. Decks will be kept clean, polished, and free of marks and dirt.
H. The exit from the room must not be blocked. State fire law requires a clear path from the window to the
door.
I. Wall lockers, desk drawers, bins and boxes are subject to daily inspections as well as 9/10 inspections.
J. All pictures, posters, etc., displayed in the room must be displayed properly. Pictures and screensavers
and computer wallpaper must be in good taste. Nudes or obscene materials are not permitted.
K. No flags, drapes, cloth posters, fishnets, spreads, etc., will be suspended from or affixed in such a
manner so as to cover or block any part of the overhead bulkhead.
L. No alcohol advertisements are allowed.
M. Drapes in all dormitory rooms will be of a uniform style and color and will be hung similarly so as to
present a symmetrical exterior appearance. Drapes will not be removed from windows.
N. Fresh fruit, candy bars and packages from home are permitted for snacks. Care must be taken to prevent
crumbs and debris from detracting from the appearance of the room or creating an infestation problem.
O. Pets are not permitted in dormitory rooms. Fish, spiders, snakes, lizards, etc., are considered pets and
are prohibited.
P. Nails, hooks, adhesives, etc., will not be authorized for the overhead, bulkheads or doors
Q. The use of colored bulbs or such material that will give this effect is prohibited.
R. Rugs are prohibited in 2/C, 3/C and 4/C cadet rooms. An exception is that a 2/C Squad Leader may
have a rug. Rugs in 1/C rooms must be taken up for Captain’s Inspection.
S. The only furniture authorized in cadet rooms is that which is furnished by the Dormitory Authority. No
furniture may be disassembled or removed from the room.
T. Metal darts and dartboards are prohibited.
U. Candles and incense are strictly prohibited in cadet rooms and dormitory spaces.
V. No cooking, heating or air conditioning appliances of any kind are allowed. One household fan per
room is authorized.
W. Cadets may have other cadets visit them in their rooms. If the visitor is of the opposite sex, the door
must remain completely open. This applies to all classes.
X. Firearms, sling shots, BB guns, ammunition/projectiles, etc. are not authorized under any circumstances.
This includes paintball, air soft guns, cross/single bow/arrows or any facsimile of a weapon (ref. 205-I1a)
202
The following standards are established for the various classes:
A. Fourth Class Rooms
1. Rooms shall be arranged in accordance with Figure 6-3.
2. No stereos, TV sets, posters, rugs, appliances, or extra furniture will be allowed. Electric clocks
and razors are not considered an appliance, but clock radios are not authorized.
3. One photograph per occupant is allowed.
4. Rooms must be kept neat and clean at all times.
B. Third Class Rooms
1. One stereo of reasonable size or a clock radio is allowed. Televisions, Computer Monitors
Television capacity or other electrical appliances are prohibited.
2. Two (2) posters are allowed for each member of the room.
3. No Televisions sets, rugs, appliances, or extra furniture will be allowed. Electric clocks and
razors are not considered an appliance.
73
C. Second Class Rooms
1. A limit of three accessories, excluding computer equipment, per room will be allowed. Cadets are
not permitted to have more than one stereo, and may choose between either one (1) television set
or one (1) small refrigerator. Second Class Cadets may NOT have both.
2. Squad leaders may have one (1) small refrigerator and one (1) television set.
3. Two (2) posters are allowed for each member of the room.
D. First Class Rooms
1. A limit of five accessories to include a television is authorized excluding computer equipment.
One of these may be a small refrigerator no larger than 2.5 cubic feet. Toasters, hot plates, water
heaters, hot pots, microwave ovens an air conditioners are not allowed.
2. Two (2) posters are allowed for each member of the room.
203
Dormitory Lounge Furniture
Absolutely no TV lounge furniture will be allowed in cadet rooms. The sofas and chairs are not to be
removed from the lounges without specific authorization from the Commandant of Cadets.
204
Fire Safety Rules
A. No cooking or heating appliance of any kind is permitted.
B. No candles, incense, or chemical heating substances (Sterno) will be used in cadet rooms. No open
flame is permitted.
C. Electric advertising signs are prohibited.
D. Tampering with or blocking the heat/smoke detectors in the dormitory rooms or passageways is
prohibited.
E. Plastic milk cartons, wooden cartons, and other extraneous flammable materials are prohibited.
F. Storage of Class B flammables such as compressed air cylinders, motor oil, propane and brake fluid
is prohibited.
G. Prior to use, all extension cords should be carefully inspected to prevent short circuits or frayed
insulation from creating shock or fire hazards. Electrical extension cords will not be placed under
rugs or near the sink or other sources of water.
H. Do not overload electrical outlets.
I. Air tanks of any kind are not authorized (ie. Scuba tanks, airsoft tanks)
205
Souvenir Items
Souvenir items must be appropriate. Empty liquor or beer bottles, cups, or glasses with alcohol logos will
not be allowed in cadet rooms.
206
Tobacco Policy
Smoking (to include e-cigarettes) and the possession or use of chewing tobacco is prohibited on the
MMA campus.
6-300
Visitors Policy
301
Visitors are permitted in the cadet dormitory area only under the following conditions:
A. No overnight visitors are permitted unless prior permission of the Commandant or his/her designated
representative has been obtained.
B. Cadets are responsible for their visitors and will not allow visitors to roam the dormitory unescorted.
C. Visitors are expected to conduct themselves in a respectable and responsible manner at all times.
D. Male visitors must use restroom facilities designated for males. Female visitors must use restroom
facilities designated for females.
E. Visitors to the dormitory complex must register at the Cadet Information Center with their host cadet.
Visitors will be required to leave proper identification and to provide automobile registration
information if applicable. Each visitor will wear a visitor’s badge at all times while on campus.
Badges will be provided at the Cadet Information Center.
F. Each cadet may host a maximum of two visitors at any one time.
G. Visitors with vehicles must comply with cadet parking regulations.
H. Restricted cadets, cadets on conduct probation, cadets in a duty status, and cadets on mandatory study
hours are not eligible to have guests.
I. Under no circumstances will an overnight guest of the opposite sex be allowed in the room.
74
302
Visiting hours: Public areas of campus
A. Sunday through Thursday, 1200-2300.
B. Friday, Saturday and nights prior to holidays, 0800-0030.
303
Visiting hours: Cadet rooms (when cadet is entitled to liberty)
A. Sunday through Thursday, 1600-taps.
B. Friday, Saturday and nights prior to holidays, 0800-0030.
6-400
Cadet Room Inspection Programs
401
Staff Inspection Program
The Program will consist of Personnel, Dormitory and Room Inspections scheduled on the following basis:
A. Periodic inspections: uniform, inspecting party and date to be determined by the Commandant of
Cadets.
B. Captain’s Inspection: The Commandant will inspect the weekend Duty Company on designated
Mondays. The Captain’s Inspection will be a formal inspection of all cadet personnel and living spaces
in the Company.
C. Daily: Cadets’ rooms will be inspected on a random basis by members of the Commandant’s Staff
between 0900 and 1000, Monday - Friday. During this time, cadets must ensure that they are out of
their bunks and that their rooms are ready to be inspected. The following are inspection regulations and
standards:
1. Bedding neat
2. Desk and work space neatly organized (unless currently in use)
3. No clothing articles on the deck, rack or desk
4. No overflowing trash or recycling
5. Decks clean
6. Surfaces dusted
402
Cadet Inspection Program
The Daily Cadet Inspection Program is promulgated by the Regimental Commander. This schedule shall
ensure that, as a minimum, Platoon Leaders and Squad Leaders will inspect Fourth Class cadets on a daily
basis and Third Class cadets three times per week.
403
Cleaning Stations
A. The Weekly Cleaning Station Bill is prepared by the Company Damage Control Officer and posted on
the company bulletin board.
1. Each Cleaning Station Bill consists of a company supervisor (2/C), 3 to 5 deck supervisors (3/C),
and a maximum of 20 4/C (4 for each area of responsibility). Companies will be responsible for
their assigned areas.
2. Areas of responsibility for all cleaning stations are as follows: Sweep/dust all passageways and
ladder wells, clean study lounges to include microwaves. Remove trash from all heads/showers
and replace trash liner. Sweep the decks of the heads. Clean up outside the dorms by pick up
trash near the company. Clean up any spills or marks on decks, bulkheads and overheads. Sweep
and clean laundry rooms. Remove all dormitory trash to the compactor.
B. Cleaning Station Supervisor – 2/C
1. Take muster of all cleaning station and make work assignments.
2. Responsible for checking to ensure that all cleaning projects are thoroughly completed and that
gear lockers are neat and secure. Any problems/damage must be reported to the Company
Officer.
C. Deck Supervisors -3/C
1. The 3/C Deck Supervisor will directly supervise the assigned projects.
D. The Facilities Department will be responsible for the daily cleaning of Heads/Showers. If possible, a
maintainer will be assigned to a specific company for ownership. The dorm Facilities Manager will post
the name of the assigned maintainer and his/her contact information.
1. Daily Cleaning includes: showers, urinals, and bowls. Toilet paper and paper towels will be
restocked. Deck swabbed, mirrors polished and bulkheads/decks clear of any marks.
2. Each head/shower will be power-washed and sanitized at least once per week and as needed.
3. The Dorm Facilities Manager will meet with the Commandant or Deputy Commandant to discuss
and issues.
75
6-500
Stowage of Gear in Cadet Rooms
501
Cadet Locker Arrangement
Clothing lockers must be arranged in accordance with Diagram in Figure 6-6.
A. Clothing will be stowed in a neat, folded manner. Dirty laundry will not be placed on shelves but will
be placed in a laundry bag.
B. The First, Second and Third Class may include civilian clothing in the storage plan but must place them
behind all other gear in the locker. Fourth class civilian clothing stowage plan will be promulgated by
the Regimental Commander.
6-600
Room Check-Out Procedures
601
Cadet semester room check-out will be accomplished by 1400 on the day of each cadet’s last final
examination unless other times are approved by the Commandant of Cadets. Fourth Class Cadets will execute
room check-out at a time specified by the Regimental Commander.
602
Each cadet will prepare his/her room for final inspection, execute a Room Check-Out Sheet (Figure 6-7) and
submit same to the Company Officer.
603
Cadets are reminded that failure to clean their dormitory room will result in additional charges.
6-700
Room Searches
701
All rooms and contents are subject to search by Academy officials under the conditions of probable cause.
Such action is to be authorized by the Academy President or in the absence of the President, the Academy
Staff Duty Officer may authorize the search.
702
Entry into Cadet Rooms: Designated Academy officials (members of the Student Services division, Campus
Security, Cadet Officers, and custodial/maintenance personnel) are permitted to enter student rooms for the
purpose of carrying out their assigned tasks and functions such as room and/or personnel inspection,
maintenance, etc. No students other than cadet officers as noted above shall enter the room of another student
uninvited or unless there is an emergency or valid perception of an emergency that warrants an immediate
response.
6-800
Dormitory Elevator
801
The cadet use of the elevator located at the entrance to Sixth Company is limited to individuals with
disabilities and injured cadets who are unable to climb stairs.
802
Academy officials and workmen on official duty are permitted the use of the elevator.
803
Cadets violating this policy will be subject to disciplinary action.
76
6-900 Figures
MASSACHUSETTS MARITIME ACADEMY
DORMITORY OCCUPANCY AGREEMENT
Massachusetts Maritime Academy, under the jurisdiction of its Board of Trustees, henceforth referred to
as the Academy, agrees to grant a right of use and occupancy of one dormitory room space to the resident.
Resident's Name (PRINT)
Home Address (PRINT)
Male
Female
DOB
Class
City,
Home Phone
State,
Zip
Cell Phone
Herein after, referred to as the resident, for the term, subject to the conditions that this agreement may be
terminated and/or future agreements denied without further notice by the Academy should the resident fail
to maintain himself/herself as a student in good standing at the Academy, as defined in the Academy rules,
regulations and policies, or to comply fully with any of the following terms of this agreement.
TERMS:
(a) The term of this agreement is for the term. Each resident will be held responsible for the complete
payment of the room fee for the term. Cadets with unpaid room or damage bills may have their contract
or room cancelled. In addition the Academy may withhold the cadet's registration, schedule, degree
and/or transcripts.
(b) A cadets is required to move all personal gear out of his/her room by1400 on the last day of his/her final
exams.
(c) Acceptance of this contract by the Academy is contingent/subject to continuous review, and the
Academy may terminate this agreement and take possession of the room at any time for reasons
deemed sufficient by the Commandant of Cadets Office.
(d) Cadets terminated by the Academy for disciplinary reasons are not eligible for room refunds.
FINANCIAL OBLIGATION:
The resident will not be allowed to take residence in an Academy Dormitory until the term fee has
been paid in full.
RULES AND REGULATIONS:
(a) The following are not allowed in the rooms: illegal drugs, alcoholic beverages, pets, cooking appliances,
overnight guest, portable air conditioners, and firearms.
(b) Damages to room shall be the responsibility of cadet assigned to the room and will be billed separately.
(c) Dormitory rooms will be inspected on a daily basis.
(d) The Academy is not liable for any loss, injury or damages caused by any person or groups occupying
other dormitory rooms.
(e) All parking regulations are in effect.
(f) Cadets are advised to keep doors locked at all times. Dormitory exterior doors will be locked by Public Safety
officers nightly at 2300 hours. Doors will not be propped open at any time.
THE ENTIRE MMA CAMPUS IS SMOKE-FREE. THIS BAN INCLUDES THE DORMITORY COMPLEX,
PARKING LOTS, BEACHES, TRAINING SHIP & AUXILIARY VESSELS. INCLUDED IN THIS SANCTION
IS: CHEWING TOBACCO AND E-CIGARETTES.
I, THE RESIDENT, CERTIFY THAT I HAVE READ AND UNDERSTAND THE CONDITIONS OF THIS
AGREEMENT AS CONTAINED ABOVE AND I WILL ABIDE BY THE REGULATIONS OF THIS
AGREEMENT AS WELL AS ACADEMY AND STATE REGULATIONS.
_________
Date
_______________________ _________________________
__________
Signature of Resident
Signature of Parent or Guardian
Relationship
(Required if resident is not 18 years of age)
Assigned Dormitory__________
Room Number _________
Copy Provided to Resident Date__________________
___________________________________________________
Signature of Academy Official for the Board of Trustees of the Massachusetts Maritime Academy
77
CLEANING STATION CHECK LIST
SUPERVISOR’S NAME_________________________________
COMPANY:
______
0715 Check:
______ Passageways Swept/Swabbed
DATE______________
2030 Check: _______
Trash Removed
Heads Swept/Swabbed
Heads – Trash Removed
Showers, Urinals, Bowls Sanitized
Mirrors Polished
Ladderwells Swept/Swabbed
Outside Areas (Debris picked up, entranceways swept)
Bulkheads Free of Graffiti
Study/Television Lounge, Vacuumed/Tidied
Laundry Room Swept/Tidied
_____________________________________
Signature of Supervisor
Figure 6-5: Cleaning Station Checklist
78
HARDHAT
BATH ROBE
RAIN GEAR
WARM UP SUIT
WORK JACKET
FALL UNIFORM JACKET
CHOCKER PANTS
DRESS BLUES
LONG SLEEVE WHITE SHIRT
SHORT SLEEVE WHITE SHIRT
ALL PANTS
TROPICAL BLUE SHIRT
BLANKET
SEABAG
BOOTS
COMBO
COVER
SNEAKERS
LEATHER SHOES
FLIPFLOPS
NAMETAG
PUMPS (F)
BRASS
BOTTOM OF LOCKER
BLACK
SOCKS
3 PAIRS
WHITE
SOCKS
3 PAIRS
BASEBALL CAP
1 BOILER SUIT
UNDERWEAR
3 PAIRS
UNDERSHIRTS
3 PAIRS
PT GEAR
1 GOLD
1 BLUE
1 PAIR OF
SHORTS
TOP DRAWER OPEN FOR INSPECTION
•
•
•
•
•
•
•
•
Buttons of all shirts should be facing the window.
The spacing between hangers should be 1.5 inches and spacing should begin on the right side of the locker.
The black tie should be hung around the hanger of the first black shirt, inside the shirt.
The tie clip is in the proper position on the first long sleeve black shirt.
Brass: tabs for males should be on the right (when looking at it) and for females, on the left.
Boots, sneakers, and leather shoes need to be tilted so that the toe is on the bottom of the locker and the heel is resting
on the side.
Boot and shoe laces are to be tied and tucked in.
During inspections, the top drawer of the wall locker and the door with the nametag behind it are to be open.
Figure 6-6: Locker Arrangement
79
Room# _________
CHECK OUT PROCEDURES
_____ Bulkhead Cleaned: Posters, Tape and Nails Removed
_____ Decks Swept
_____ Lockers Backed Up Against Bulkheads
_____ All Personal Gear Removed
_____ Stickers Removed From Windows
_____ All Trash and Debris Removed
_____ Curtains Open
_____ Windows Closed
_____ Door to Room Locked
_____ Door Tag Removed
_____ Mailbox key Returned to Mail Clerk (00 deck of 2-co)
___________________________
Occupant (1)
________________________________
Occupant (2)
___________________________
Date
________________________________
Date
___________________________
Occupant (3)
________________________________
Occupant (4)
___________________________
Date
________________________________
Date
Figure 6-7: Room Check-Out Form
80
CHAPTER 7
HONOR COMPANY COMPETITION AND INDIVIDUAL CADET AWARDS
TABLE OF CONTENTS
7-100
General
7-200
Academics
7-300
Intramural Sports
7-400
Extracurricular
7-500
Orientation
7-600
Emery Rice Drill Competition
7-700
Emery Rice Day Competition
7-800
Demerits
7-900
Honor Company Program Administration
7-1000
Admiral’s Cup Award
7-1100
Individual Cadet Awards
81
HONOR COMPANY COMPETITION AND INDIVIDUAL CADET AWARDS
7-100
General
101
Honor Company Competition is comprised of each company's Fall Semester participation in a broad range
of individual and group activities. Each company will accumulate points toward Honor Company on the
basis of its performance in various competitions. Points are awarded in each of the following categories on
a weighted basis:
Academics--35 %
Extracurricular--15%
Intramural--20%
Orientation--15%
Emery Rice--5%
Drill Competition--5%
Demerits (Fall):--5%
102
The objectives of the Honor Company Competition are:
A. To promote esprit de corps and team play.
B. To develop the ability to work together for a common goal.
C. To instill a sense of honor and pride.
D. To develop responsible leadership.
E. To recognize individual and group achievement.
F. To recognize positive behaviors through effective performance and sincere praise.
7-200
Academics
201
The Academic Competition portion counts as 35% of the fall semester’s total grade point average for each
Company. Scores will be tabulated according to the company’s ranking. For example, 7 being the highest
point allowance, multiplied by the weight (i.e., the first place company receives 7 points x the 35% for this
area = 210 points total. These points are then added to the other areas of competition.
7-300
Intramural Sports
301
The Intramural competition counts as 20%. Each Company has an appointed Cadet Intramural Officer,
who is responsible for submitting teams in the various intramural events. Intramural events consist of
bombardment, volleyball, basketball, street hockey, water polo and softball. The company with the highest
winning record will receive 7 points which is multiplied by the weighted percentage (which is 20% to tally
all 120 points possible).
7-400
Extracurricular
401
Extracurricular Activities count as 15%. Honor Company points are awarded on the basis of the total
number of cadets from each company who participate on various committees or clubs. Those that count
toward points are the Yearbook Staff, SGA Officers, Officers of SGA sponsored clubs, Class Officers,
varsity sports, First Class Cadet Officers, and specifically designated community service activities. Scores
will be tabulated by the company’s ranking and then multiplied by 10% with the highest available being
100 points.
7-500
Orientation
501
Orientation accounts for 15% of the Honor Company score. The Fourth Class Cadets of each company
competes in various events during the orientation training. Scores are tabulated by each Company’s
ranking in which 7, = the highest possible score and is then multiplied by the 15% weighting to contribute
90 possible points toward the total Honor Company tally.
7-600
Emery Rice Day Drill Competition
601
The Fourth Class, under the direction of the oncoming Company Commander, will take to the field to
compete in marching under the supervision of qualified judges. This competition accounts for five percent
of the Honor Company point total.
82
7-700
Emery Rice Day Competition
701
Emery Rice day consists of various activities that receive points for participation. Each Company enters
cadets into the various events competing for points. A first place win receives three points, second place
receives two points, and third place receives one point. The points are then tallied to count toward the
overall Honor Company total. This competition accounts for five percent of the Honor Company point
total.
7-800
Demerits
801
The year’s total of Class II demerits per Company are tallied and then divided by the number of cadets per
Company to come up with demerits per cadet. This will account for five percent towards Honor Company.
7-900
Honor Company Program Administration
901
Honor Company Competition is administered by the Regimental Executive Officer and the Company Cadet
Intramural Officers.
902
The Company that accumulates the highest point total is declared Honor Company. If there is a tie for
various Honor Company categories, each Company that tied will receive the points that are allocated for
the placing of the tied position, (e.g., if two companies tie for third place in the Monomoy race, each will
receive 20 points awarded for third place). There will be no fourth place awarded in this case.
7-1000 Admiral’s Cup Award
1000
Admiral’s Cup Competition is comprises of each company's orientation participation in a broad range of
group activities. Points are awarded in each of the following categories on a weighted basis:
Final Exam--25 %
Intramurals--20%
Master’s Competition--15%
Monomoy Race--5%
Esprit de Corps --20%
Field Day Competition--5%
Drill Competition--10%
1001
Final Exam
The Final Exam portion counts as 25% of the Admiral’s Cup Competition. Ranking will be determined by
the overall average of each company, taking the total score and dividing it by the number of cadet
candidates in each company. The first place company will receive 7 points x the 25% for this area equals
150 points total, and so on. These points are then added to the other areas of competition.
1002
Intramurals
The Intramurals competition counts as 20% of the Admiral’s Cup Competition. After each day of
intramural competition, the Regimental Executive Officer will receive the score and tally the winning
record for each company. The company with the highest winning record will receive 7 points x the 20% for
this area = 120 points, and so on.
1003
Master’s Competition
Master’s Competition will count as 15% of the Admiral’s Cup Competition. Each company will select
teams for each of the various events and compete for the fastest time. The Master’s Competition winner is
awarded the Master’s Award. The companies will be ranked in each event, and the overall highest ranking
company will receive 90 points for first place. The second place company will receive 75 points and so on.
Esprit de Corps (Motivation)
Esprit de Corps, or Motivation, will count for 20% of the Admiral’s Cup Competition. Each day, the
Regimental Staff will rank each company during the lunch and dinner patio inspection. The average of the
two rankings will become the overall average of that day. The Talent Show competition and daily room
inspections will also count towards Esprit de Corps. The Trustee’s Award is presented to the winner of the
Esprit de Corps category. During the two weeks of orientation, the Regimental Executive Officer will keep
all the ranking, and will calculate the final ranking. The first place company will receive 120 points and so
on.
1004
83
1005
Drill Competition
The Cadet Candidates, under the direction of the Company Commander will take to the field to compete in
marching under the supervision of qualified judges. The drill competition winner is awarded the Marching
Company Award. Scores will be tabulated by the company’s ranking and then multiplied by 10% with the
highest available being 70 points for the first-place company.
1006
Admiral’s Cup Program Administration
Admiral’s Cup Competition is administered by the Regimental Commander and the Regimental Executive
Officer. The company that accumulates the highest point total is declared the winner of Admiral’s Cup.
The company finishing in second place, overall, is awarded the Commandant’s Award.
7-1100 Individual Cadet Awards: Cadet of the Month, Semester, Sea Term, Year
1101
Selection Criteria
A. The Cadet of the Month, Semester and Year are selected for displaying a positive, cooperative and
unselfish attitude toward their shipmates. The Cadet of the Month, Semester and Year take initiative
in their companies to improve the living conditions in the Company and take an active part in
Company activities. The Cadet of the Month, Semester and Year show enthusiasm and loyalty to
their shipmates by giving of their time and selves for the betterment of their morale and welfare. They
maintain a good conduct record, good academic grades and an outstanding personal appearance.
B. The Master’s Award is given to cadets who have a good conduct record [not on conduct probation
and not over twenty-five (25) demerits on current Sea Term] and outstanding achievement in the
areas of watch standing, maintenance, training, inside maintenance and additional cadet activities.
1102
Organization
A. Cadet of the Month - At the end of September, October, and November, March, April and May, each
Company Officer and Cadet Staff will select a maximum of three cadets for Cadet of the Month.
Each cadet will be entitled to wear a gold star. A cadet may be selected more than once.
B. Cadet of the Semester - At the end of November and May, one cadet from each company will be
selected by his/her Company Officer and Company Staff to be Cadet of the Semester. Each cadet will
receive a letter of appreciation from the Commandant of Cadets and be entitled to wear the
Commandant’s Award Ribbon as long as he/she is a member of the Regiment of Cadets. A cadet
may be selected for more than one semester. In the event that a cadet is selected for more than one
semester, he/she will receive a bronze star for each semester selected, and the star(s) will be affixed to
the ribbon.
C. Master’s Award - At the end of the Sea Term, a committee composed of the Chief Engineer, Chief
Mate, Commandant of Cadets and department chairs from each discipline will select cadets from each
major in each class to be Cadet of the Sea Term. All cadets nominated for the award will receive a
letter of appreciation from the Master of the training ship. The award winners will receive the
“Master’s Award” ribbon and a letter of commendation from the Master of the training ship.
D. Cadet of the Year - At the end of May of each year, one cadet from each Company will be selected by
his/her Company Officer and Company Staff to be Cadet of the Year. Any cadet selected as cadet of
the year must be an under-classmen. Each cadet selected will receive a letter of commendation from
the President of the Academy and be entitled to wear the “Admiral’s Award” ribbon as long as he/she
is a member of the Regiment of Cadets. In the event that a cadet receives the award more than once,
he/she will be entitled to wear a bronze star for each award. In addition, a cadet who is awarded
“Cadet of the Year” will be awarded a $250.00 scholarship, to be awarded at the beginning of the
subsequent fall term.
84
CHAPTER 8
CUSTOMS, TRADITIONS AND COURTESIES
TABLE OF CONTENTS
8-100
General Introduction
8-200
Relationships with Officers
8-300
The Ensign and Colors
8-400
Shipboard Customs
8-500
Additional Customs and Courtesies
85
CUSTOMS, TRADITIONS AND COURTESIES
8-100
General Introduction
101
Service etiquette, according to Merriam-Webster Dictionary, means: “The forms required by good
breeding, social conventions, or prescribed by authority, to be observed in social or official life; the rules of
decorum.” Service etiquette is all aspects of everyday good manners combined with the traditions and
customs used by all officers and cadets at the Massachusetts Maritime Academy.
8-200
Relationships with Officers
201
A cadet always maintains a professional or formal relationship with an officer. The customs associated
with paying respect to an officer are never to be changed.
202
A basic rule is to make way for a senior officer quickly, quietly and without comment except for the calling
of “Gangway” if in a crowd.
203
The following are the correct procedures for responding to a senior in certain situations:
A. Upon entering a vehicle, a boat, or an elevator, the senior enters last and leaves first.
B. When entering and leaving through doors, the cadet will, if possible, hold the door to allow the senior
to precede him/her.
C. Cadets should appear in uniform when on official administrative business.
D. When accompanying a senior, walk on the officer’s left and slightly behind him or her.
E. If a cadet is seated when addressed by a senior, the cadet is expected to rise to attention.
F. In a first-time meeting situation, the cadet waits for the senior to initiate a handshake.
G. On board ship, stay clear of Officers’ Country unless requested to visit.
204
Saluting all officers at the Massachusetts Maritime Academy (MMA) is required at all times.
A. Cadets are required to salute all officers whether the officers are in uniform or not.
B. Cadets are required to render a proper salute and greeting for example: “Good morning Sir/Ma’am;
Good afternoon Sir/Ma’am; Good evening Sir/Ma’am.”
C. Cadets not in uniform will not salute but will render a proper greeting: “Good morning Sir/Ma’am
and continue on their way.
D. Cadets saluting an officer will receive, in return, a proper salute from the officer as well as a proper
greeting.
E. Cadets in a group will each render a salute and a proper greeting when an officer passes
by/approaches.
F. Cadets marching in formation are not required to salute. The cadet in charge of the formation will
render the salute as well as the proper greeting.
G. Cadets must be ready to render a proper salute at all times. A cadet with his/her hands in his/her
pockets is unacceptable.
H. Cadets only salute when covered (while wearing a hat/cover).
I. While in uniform a cadet must have his/her right hand/arm ready to salute at all times.
J. Cadets using the right hand to carry books, coffee, sandwiches, etc., renders the cadet unable to return
a sharp professional salute and is unacceptable.
K. While in uniform cadets never walk while smoking a tobacco product (to include smokeless tobacco),
applicable to off campus function and events.
L. While in uniform cadets never use any tobacco product when moving from one part of a venue to
another. Smoking is designated in specific areas for the venue in accordance to federal and/or state
law. While engaged in this activity cadets to are not to shirk their responsibilities to rendering salutes
and or proper greetings.
M. Cadets never chew gum while in uniform.
N. Standing cadets who are approached by an officer will immediately come to attention and render the
proper salute and greeting.
O. Seated cadets will always rise to their feet when addressed by an officer and remain standing until the
officer states “carry on.”
86
P. Cadets will never use the term “Yeah” when addressing an officer. Cadets always respond with: “Yes
or No Sir/Ma’am.”
Q. Cadets will conduct themselves always in a professional manner and, when in doubt, salute.
R. Cadets must adhere to proper grooming and hygiene standards at all times.
S. Cadets will render proper courtesies to all MMA staff and teachers.
T. Cadets never address officers by their last name only. Use of rank, Sir, Ma’am always precedes the
name.
U. While in uniform cadets never walk while “texting”, “talking” or using a mobile (cellular) phone
device. While engaged in this activity cadets to are not to shirk their responsibilities to rendering
salutes and or proper greetings.
8-300
The Ensign and Colors
301
The ensign has a history and a symbolism that is to be respected by all. Since the early civil strife in our
country, the flag has accompanied every vessel and has flown at every government installation.
302
Shore stations and ships not underway perform the ceremony called “Colors” twice a day - at 0800 and at
sunset. The ceremony consists of the rendering of honors to the ensign as it is hoisted or lowered. At five
minutes prior to Colors, the word “First call to Colors” is passed. At exactly 0800, or at sunset or as part of
a formation, “Attention” is sounded on the bugle. If there is no bugle, the words “Attention to Colors” are
passed over the loudspeakers.
303
Everyone within sight or hearing of Colors renders honors in the following ways:
A. If in formation, cadets will be called to attention or to present arms by the Officer in Charge.
B. If a cadet is in a vehicle and safety permits, he or she will stop the vehicle and sit at attention, but he
or she is not required to salute.
C. When not in ranks, a cadet ceases activity, faces the Colors and salutes (if in uniform) until the last
note of the anthem.
D. If in civilian or athletic dress a cadet stops and faces the Colors at attention. If wearing a cover, the
cadet removes it and holds it over the heart in your right hand. A woman in civilian dress, with or
without a hat, stands at attention and places her hand over her heart.
E. There are certain differences in procedures on board ship:
1. Naval ships not underway hoist the ensign and the jack (a square flag with white stars on a blue
background). It is hoisted on the jack-staff, a small flagpole at the bow. Merchant vessels fly
only the ensign.
2. Ships underway do not hold morning and evening colors. They hoist (if it is not already hoisted)
the national ensign as they get underway. The jack is not flown while a ship is underway.
3. A flag salute or “dip” often is offered between two passing vessels. The ensign is slowly lowered
to two-thirds above deck flying height, held at that position until a salute is returned, then slowly
re-hoisted.
F. In addition to the ensign and jack, there are many types of flags with which one should become
familiar: those indicating nationality, naval rank, signal, and reference marks.
G. The same marks of respect prescribed during the playing of the National Anthem shall be shown
during the playing of a foreign National Anthem.
8-400
Shipboard Customs
401
There are new vocabularies to know in order to be a part of the maritime community.
A. The ramp going up to the ship is referred to as a “gangway.”
B. The area first entered on a ship is usually the “quarterdeck.”
C. The person encountered there will be the “OOD” or “Officer-of-the-Deck.” The cadet will first
salute the ensign at the stern of the ship, then board the ship and ask “Permission to come aboard.”
The process is reversed upon leaving: “Permission to leave the ship,” is requested, after which the
cadet steps on the gangway and turns to salute the ensign.
D. The cadet will report aboard in the proper “uniform of the day.” The cadet is required to be in the
uniform of the day at all times and particularly when at the quarterdeck.
E. Walls are “bulkheads,” floors are “decks,” hallways are “passageways,” stairwells are “ladders,”
ceilings are “overheads,” bathrooms are “heads,” drinking fountains are “scuttlebutts,” rope is “line”
87
(with seven exceptions), the right side is “starboard,” the left side is “port,” the front of the ship is the
“bow,” the rear of the ship is the “stern,” going towards the bow is “going forward,” going to the rear
of the ship is “going aft,” the kitchen is the “galley”, and the dining hall is the “mess deck.”
8-500
Additional Customs and Courtesies
501
There are many places on board ship and many events which take place on board ship which should be
respected. The correct protocol must be learned and carried out as follows:
A. The quarterdeck: It is not a specific deck as on the older ships, such as the foc’sle (forecastle deck) or
the promenade deck. It is an area designated by the Master to serve as the official access point to the
ship. It is considered “sacred ground” and requires that all hands comply with longstanding practices.
1. Do not appear on the quarterdeck unless on official duty and in the uniform of the day.
2. Unless necessary, do not cross the quarterdeck area.
3. Do not skylark (lounge about or fool around) in the quarterdeck area.
4. Do not smoke or eat food on the quarterdeck.
5. If on watch at the quarterdeck, thoroughly know the rules and practices.
B. The Officers’ mess: This is a space where officers dine. A cadet is expected to comply with the
following practices:
1. If possible, avoid having business with an officer while he or she is in the Officers’ mess.
2. Always knock when wishing to enter. When acknowledged, enter uncovered.
3. Maintain a position of attention while being addressed by any officer.
4. Do not sit down unless invited to do so.
5. The same practices apply even when on watch.
C. Officers’ Country: This area consists of Officers’ Mess, staterooms and lounges. Adhere to the
following practices:
1. Avoid the area. Do not use the adjoining passageways for “short cuts,” etc.
2. If entering is a necessity, uncover unless on watch.
3. Always knock and maintain the position of attention unless put at ease by an officer.
D. Divine Services: Religious ceremony is a vital part of shipboard life. It is to be respected always and
the rules of good conduct strictly apply.
E. Manning the Rails: Cadets will "Man the Rail" upon leaving and entering port. It is an evolution
during which the weather deck rails are manned by designated cadets in a single rank.
1. Be in the correct uniform and covered.
2. As you are in rank, do not salute.
3. Maintain equal intervals and your position of “parade rest” until relieved.
4. If you are not involved due to work inside the ship, you are to continue work in a quiet, orderly
manner or remain silent until the order “Carry on” is passed to secure from manning the rails.
F. Rear Admiral Maurice J. Bresnahan Jr. – MMA class of 1959, retired two star Navy Admiral and
former President of the Massachusetts Maritime Academy from April 1998 through November 2004.
1. In a show of absolute respect for the memory of Admiral Bresnahan, all cadets in uniform who
pass in front of his statue, overlooking the parade field, will render a sharp, crisp and professional
hand solute. Admiral Bresnahan’s leadership and love for the regiment of cadets was
uncompromising and absolute to the very end of his life. “I am of the regiment” he was frequently
known to say.
88
CHAPTER 9
FOURTH CLASS SUMMER ORIETATION AND CADET LEADERSHIP TRAINING PROCEDURES
TABLE OF CONTENTS
9-100
General
9-200
Training of Fourth Class Cadets
9-300
Training Objectives
9-400
Leadership Training of the Third Class Cadets
9-500
Leadership Responsibilities of the First, Second and Third Class Cadets
89
FOURTH CLASS SUMMER ORIENTATION AND CADET LEADERSHIP TRAINING PROCEDURES
9-100
General
101
In the practice of leadership, especially in training situations, it is considered natural that mistakes may be
made. Through trial and error, a cadet learns the fundamental techniques required of a leader. It is the
responsibility of the staff and faculty of the Academy, as well as the senior cadets in positions of
responsibility, to detect mistakes, to attempt to correct them and to provide fair punishment for the small
fraction of cadets who do not respond to correction. Most important is the role the cadets themselves must
play in the perpetuation of the high standards and ideals handed down by those who have responded to the
challenge of leadership. In so doing, they will have made a contribution to a foundation upon which the
cadets of today can build for tomorrow. Our Academy cannot be better than the cadets who comprise the
Regiment and the leadership that is provided at all levels. Failure to participate wholeheartedly and
thoroughly in these leadership activities deprives an individual of achieving the greatest benefits from the
unique program that is MMA. The opportunity to practice and cultivate leadership skills should not be
taken lightly.
102
Leadership
The intricacies of leadership are many and varied, but several key points include the following:
A. Lead by example instead of by fear and/or decree.
B. Lead by correction instead of punishment, reserving punishment for those who do not respond to
correction.
C. Lead by compassion instead of leading by aloofness and isolation by virtue of superior position.
D. Lead by dwelling on the positive instead of dwelling on the negative aspects of any situation.
E. Lead by enthusiasm instead of leading by criticism and despondency.
F. Lead by frequent communication instead of leading by unnecessary secrecy and neglect of passing
vital information to subordinates.
These fundamentals are neither a cure-all nor the total secret to leadership but can provide an atmosphere
for high performance, good morale and a feeling of cooperation among shipmates.
103
Leadership Goals
All cadets must learn the rules whereby the Fourth Class orientation system is conducted. They must apply
leadership on a daily basis so that this vital quality can be fully developed by the time a cadet graduates.
The responsibility is upon the Fourth Class to learn. The prime responsibility upon the First, Second and
Third Class is to teach. Among other goals, the system is intended to provide an opportunity for the First,
Second and Third Class to exercise qualities of leadership. It is considered the role of the Fourth Class to
practice the facet of leadership known as “followership,” as it is necessary to learn to follow before one can
learn to lead. There is a need to cultivate the habits of self-discipline and to practice them until they are
second nature.
9-200
Training of Fourth Class Cadets
201
Philosophy of Training
This section outlines the training of the Fourth Class cadets by all First, Second and Third Class Cadets,
who must have a thorough knowledge of the contents of this section and the duties and responsibilities of
the Fourth Class.
A. The training program is based upon two aspects: (1) positive leadership by example, and (2)
correction for failure to perform to prescribed standards. This program is as valuable to the
upperclassmen who must practice good leadership techniques as it is to the Fourth Class who receive
the training.
B. The objectives of the Fourth Class cadet training as stated are the essence of the training program.
The upper class will permit no purposeless or undignified practice. The dignity of each cadet will be
respected at all times.
C. The training of a Fourth Class cadet is divided into four phases:
1. Phase I: Cadet Orientation Period is the time during which a Fourth Class undergoes the most
accelerated phase of training that will ever be encountered in his/her four years of cadet life. It
90
requires close supervision by the cadet leaders and a complete devotion to duty. During this
phase, the cadet candidate is given the training and orientation that he/she will need to join the
Regiment of Cadets. All cadet candidates are required to pass the physical fitness test. If a
candidate does not pass the PT test during orientation he or she will be required to participate in
remedial PT with a member of the regimental staff during the period prior to fourth class
recognition weekend. If at the time of recognition the candidate still cannot pass the PT test,
he/she will not receive a recognition lapel pin to be worn on their dress blue uniform until the PT
test is passed. Any exception to this rule will be heard and adjudicated by the Deputy
Commandant.
2. Phase II: Commencement of the academic year until the termination of Christmas leave is the
time devoted to academics. The establishment of study hours and the creation of a proper
academic atmosphere are essential. Professional training and orientation are limited to specific
times. This should not lead, however, to poor performance, appearance, or conduct. The highest
standard possible for each individual should always be met. This should be the objective of
every cadet during his/her four years at the Academy.
3. Phase III: From termination of Phase II until completion of the Winter Term, the cadet is
introduced to hands-on training in his/her respective major.
4. Phase IV: From termination of Phase III until the termination of the spring semester is a period of
introduction to leadership goals. This introduction should be carried out by squads and/or
platoons. Emphasis is on Fourth Class recognition of company duties and execution through a
personal sense of duty.
202
Training Requirements and Guidelines
A. General Requirements: In order to properly train a Fourth Class Cadet, the upperclassmen must have
a thorough knowledge of Fourth Class requirements. All three upper classes, therefore, must be
initially familiar with this entire manual.
1. Fourth Class Cadets must be allowed a reasonable period of time to become proficient in what
they are being trained to learn. Each cadet must have an equal opportunity to display his/her
ability. The weak and indifferent can only be identified through fair and just implementation of
the training program.
2. Early in the program, the upper class must develop in the Fourth Class Cadet the ability to budget
time. This is necessary so that the cadet keeps up with studies, duties, and responsibilities and to
prevent the inefficient use of time.
3. Violators of Fourth Class rules of conduct and those who fail to meet training standards should
be corrected on the spot. They should be informed of the reason for the correction. The primary
responsibility for each Fourth Class Cadet rests with his/her squad leader. The squad leader will
be notified each time a Fourth Class Cadet in his/her squad is corrected for any but the most
minor reason. The predominant causes for failure of Fourth Class Cadets to meet training
standards are poor proficiency, slow learning, and ignorance of obligations; therefore, squad
leaders are expected to use corrective training rather than sanctions for those who need help.
4. It is the responsibility of each squad leader and every upperclassman in the squad, platoon and
company to be familiar with the Fourth Class cadets in their respective units. A basic quality of
good leadership is to know one’s people and give them one’s sincere attention and assistance. In
order to have the Fourth Class respond to requirements, the cadet leader must be sensitive to the
needs of his/her trainees.
B. Rules for Accomplishing Training: The following rules and guidelines will not cover all situations;
however, they will specify and contain procedures and policies to establish the “spirit” of the Fourth
Class Training Program.
1. At no time is a Fourth Class cadet to be placed in a situation in which his/her honor could be
compromised.
2. Upper class cadets will not initiate communications of any kind with parents of Fourth Class
Cadets. Any communication initiated by parents of Fourth Class Cadets will be brought to the
attention of the respective Company Officer.
3. Positive leadership by example requires that a cadet maintain the highest level of standards
possible in appearance, conduct and self-discipline. These standards must be required of and met
by the Fourth Class.
4. Profanity serves no useful purpose in interpersonal relationships except to degrade the user.
Profanity will not be tolerated in any situation.
91
5. Fourth Class Posture: A Fourth Class Cadet will assume the normal position of attention when
appropriate. Hands will be slightly cupped, and normal gait will be used. Good natural posture
is to be stressed at all times.
6. Fourth Class Cadets are not to be used for personal servitude of any nature. This includes
soda/store runs, room cleaning, shoe shines, etc. Using Fourth Class Cadets to improve or clean
public areas or to provide service to the Academy, etc. is permitted.
7. The Cadet Dining Hall is not the place to train Fourth Class Cadets except in table manners.
He/She will not be denied a full and relaxed meal as a result of any deficient performance either
in or out of the Dining Hall.
8. Emphasize POSTURE, ETIQUETTE, and HONOR on a constant basis! Leadership by example
is your “big stick.” Train the Fourth Class to meet the standards that the cadet leader sets.
C. Objectives of Training
1. Imparting Discipline: The training program has the primary aim of teaching self-control,
discipline, respect for authority and obedience. These principles are to be taught, not by fear or
punishment, but in such a manner as to make them inherent characteristics of the trainee.
2. Conditioning to Operate Efficiently under Pressure: A Fourth Class Cadet must learn to perform
and complete tasks to a high standard while overcoming factors of fatigue and conflicting
demands on his/her time.
3. Revealing the Individual’s Character Traits and Attitudes: The function of the Fourth Class
program is to test and reveal character traits of each individual cadet to the Academy authorities.
It should be the aim of the leadership to direct the Fourth Class Cadet to develop his/her character
through teamwork and “pulling his/her own weight.”
4. Sense of Responsibility for Others: The Fourth Class Training Program must show that the
individual can get more done for himself/herself by working with others. He/She must learn the
concept of teamwork in which the group goal is more important than the individual rewards.
He/She must also develop a sense of compassion for and respect toward other individuals.
5. Pride and Morale: The Fourth Class Training Program develops pride and morale by making the
cadet feel that he/she really belongs.
203
Correction Techniques
A. General
1. Assist the cadet in a constructive manner so that he/she will learn from experience. Those cadets
who display an inability to learn through corrective action shall be reported using the Mast
Reporting System. Excessive accumulation of demerits in this system may result in the
separation of the cadet from the Academy.
2. Firm and direct corrections shall be limited to those individuals who do not respond to normal
communications and corrective measures. The staff shall maintain composure and dignity when
making corrections.
3. No humiliating, degrading, or threatening methods of correction will be utilized.
4. All corrective action shall be proportional to the offense.
5. At no time will a Fourth Class Cadet be physically struck or abused by any superior.
6. The best correction is that which clearly defines the offense at the time it occurs and which
includes advice on how to avoid repeating the offense. Most violations of the Fourth Class
system can best be corrected with explanation/instructions at the time of the offense.
7. Fourth Class punishment does not take precedence over official cadet activities, such as class,
intercollegiate athletics, or extra instruction.
B. Corrective techniques: The following are authorized means of dealing with Fourth Class Cadets who
fail to perform properly.
1. Verbal, on the spot correction may be carried out at any time. Reprimands of a constructive
nature should be used.
2. Ten push-ups may be required. Push-ups are to be awarded conservatively and in selected
situations. Push-ups are not appropriate punishment in the dining hall or on the training ship.
3. Extra instruction details may be given if the preceding corrective techniques have proven
ineffective. It should be remembered that extra instruction is given not as punishment but to
correct a noted deficiency. Care should be taken to first identify the deficiency (i.e., lack of
attention to detail or failure to respond promptly to commands) and to tailor an instruction
program to correct the fault.
4. Conduct System: Fourth Class Cadets will be placed on report for violations of the Cadet
Regulations.
92
C. Prohibited Corrective Techniques
The following are correction techniques that are not authorized means of dealing with Fourth Class
Cadets who fail to perform properly:
1. Physical exercise of any type except for pushups as prescribed above.
2. Personal servitude, riding the shaft, bilge diving, box drills, “hurricaning” of rooms, sweat box
and other dangerous activities.
3. Any conduct that willfully or recklessly endangers the physical or mental health of any cadet or
any other person is not tolerated.
4. Under no circumstances shall upper class cadets take it upon themselves to utilize unauthorized
degrading or humiliating methods which might result in injury to a Fourth Class Cadet.
D. Responsibilities
1. The cadet chain of command will ensure that only authorized rules of conduct and demands for
learning are imposed on Fourth Class Cadets, that corrective measures and awards are consistent
with delinquencies, that only authorized methods are administered, and that appropriate action is
taken to correct abuses of the Fourth Class training practices.
2. All upperclassmen will contribute to the training of the Fourth Class by closely monitoring
individual Fourth Class Cadets, by making on the spot corrections of minor violations, by
maintaining a positive attitude toward the Fourth Class system, and by setting high standards of
performance to be met by the leadership and by the Fourth Class.
3. The Commandant of Cadets and his staff will ensure proper training techniques are being used by
the upperclassmen.
9-300
Training Objectives
301
Leadership
This section identifies the traits, activities, and skills which are qualities of an effective leader and are the
Training Objectives for the Academy.
A. Personal Development Objectives are meant to develop those traits upon which to build practical
abilities and skills. The graduate of Massachusetts Maritime Academy will have the following:
1. Honor and integrity. Understand the difference between group loyalty and individual honor.
2. Pride in unit and profession. Loyalty to command.
3. Self-confidence and awareness. This helps in understanding others' motivation; thereby
understanding others.
4. Self-discipline. One has personal responsibility and will hold others responsible for their actions.
5. Toleration for others' virtues. One has an appreciation for the special needs/abilities of people.
6. An appreciation of the traditions of the sea. One has an attitude of professionalism towards
his/her job.
7. A recognition of the need for continued intellectual and professional growth.
B. Organization (Team) Development Objectives are meant to develop those traits and activities by
which a person establishes a smoothly running, self-sustaining unit. The graduate of the Academy
will do the following:
1. Conduct imaginative and innovative training of assigned personnel. Assess present needs as well
as future needs and provide development opportunities for all subordinates.
2. Protect and increase unit members' self-esteem. Keep them informed. Let them know the best is
expected from them, and support them steadfastly.
3. Use and support subordinate leaders. Involve them in planning and organization for the
achievement of goals.
4. Motivate subordinates to regard unit goals as their own. Develop pride and a feeling of
belonging. Stress the importance of their work.
5. Help develop effective teamwork and mutual respect among subordinates.
6. Give subordinates positive feedback. Make them feel proud of meeting the high standards set for
them. Praise good work, and lavishly praise excellence.
7. Provide for human maintenance needs. Be available for counseling personal problems. Refer
subordinates to experts whenever necessary.
C. Leadership Behavioral Objectives are meant to develop those skills and activities which a person
needs to do the job assigned. The graduate of the Academy will do the following:
1. Assume a job and control of people with little difficulty. This includes planning and organizing.
A graduate will be able to allocate resources, identify problems and requirements, establish
priorities, and develop a systematic approach to ensure mission accomplishment.
93
2. Communicate to superiors, subordinates, and peers. Coordinate with others to promote
successful outcomes.
3. Act independently if necessary.
4. Follow through on intended courses of action. Direct subordinates during the performance of
functions.
5. Observe the performance of subordinates. Redirect their activities as necessary to ensure
successful accomplishment of the task.
6. Be flexible and alter his/her leadership style to fit needs of the mission.
7. Delegate whatever tasks subordinates are qualified to handle.
9-400
Leadership Training of Third Class
401
All third classmen will be required to attend a "Third Class Leadership Seminar" that will be given during
the fall and spring terms. The spring term training will be expanded to include cadets seeking leadership
positions for the next academic year. The course will be taught by the Company Officers and will focus on
leadership characteristics, techniques, and procedures that will develop effective leaders.
9-500
Leadership Responsibilities of First, Second and Third Class Cadets
501
All First, Second and Third Class Cadets have an inherent responsibility to conduct themselves in a manner
befitting their status at the Academy. The upper classmen set the example in all respects and at all times.
The personal conduct of all upper classmen is a reflection of their professionalism and their adherence to
the Honor Code. Their actions reflect directly upon the freshmen cadets and set the tone for the academic
year. The upperclassmen are responsible for their actions, and in turn will be held accountable by the
Academy.
502
First, Second and Third Class Cadets who have a leadership position have volunteered to accept and
assume their duties. In turn they are tasked with the responsibility of conducting themselves in an
exemplary and professional manner at all times. The requirement extends throughout the academic year
and does not stop at the end of orientation. Responsibility does not begin or end with handling, training
and instructing the freshmen cadets. Cadets in leadership positions must address the failings and
shortcomings of the upper classmen who are their peers. To enforce all standards, a cadet must make
impartial decisions based upon the written policies of the Academy, the Honor Code and his/her own sound
judgment.
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CHAPTER 10
CADET POST ORIENTATION PROGRAM
TABLE OF CONTENTS
10-100
General
10-200
Training for Fourth Class Cadets Requirements
10-300
Figures
95
FOURTH CLASS CADET POST ORIENTATION PROGRAM
10-100 General
101
Rules of Conduct: the rules of conduct are established in order to standardize the environment of all Fourth
Class Cadets to accomplish the necessary functions and to instill in cadets self-discipline, obedience, and
respect for authority.
A. General Rules: the following apply to all Fourth Class Cadets and are not specific to a location.
Fourth Class will do the following:
1. Greet all officers.
2. Spout when reporting to persons senior to them.
3. Give way to all officers and upperclassmen when situations dictate.
4. Observe seniority at all times while at or away from the Academy (using facilities, boarding
buses, planes, etc.).
5. Be covered at all times and in the proper uniform when outside.
6. Do not be outside their immediate platoon area except:
a. when authorized by Platoon Commander,
b. when reporting for duty,
c. when returning from the mess deck.
7. Carry garrison cap tucked under your belt (right side of buckle).
8. Be uncovered at all times while inside buildings, unless bearing arms or on watch.
B. Reporting
Reporting to a person senior in rank is a military duty. Fourth Class will report in a military manner
with no show of emotion in his/her voice. The following procedures apply:
1. When reporting to any cadet room, say “4/C SMITH requesting permission to come aboard
Sir/Ma’am.”
2. Always ask “Permission to shove off, Sir/Ma’am” unless told to do so.
C. Addressing Others
1. Sound off when addressing upperclassmen whether greeting them, reporting, or answering a
question.
2. Greet officers and civilians in a proper and courteous military manner without shouting.
3. Do not use profanity, slang or abbreviations when in the presence of or conversing with officers
or upperclassmen.
4. Use only the following responses to an upperclassman: “Yes, Sir/Ma’am,” “No, Sir/Ma’am” and
“No excuse, Sir/Ma’am.” In an extraordinary circumstance the Fourth Class Cadet may say
“Sir/Ma’am, permission to make a statement, Sir/Ma’am”.
10-200 Training for Fourth Class Cadets Requirements
201
All Fourth Class Cadets must adhere to the specific requirements as outlined in this section.
A. The following requirements will end at Recognition:
1. Cadet Candidates shall not wear any type of jewelry, except for religious medallions.
2. Cadet Candidates shall walk six inches from the starboard side of all walkways and corridors,
except in academic buildings where they shall walk normally, giving way to staff officers, cadet
officers and upper classmen.
3. Cadet Candidates shall flank all corners by executing a left or right flanking movement. This
requirement and requirement B above are not in effect when escorting guests.
4. Cadet Candidates shall be referred to as “Cadet Candidates.”
5. Cadet Candidates shall refer to themselves in the third person as “This Cadet Candidate.”
6. Cadet Candidates shall use “MA’AM” or “SIR” at the beginning and at the end of their statement
or questions when speaking to an upperclassman or staff officer.
7. Cadet Candidates shall jog to and from any buildings on the campus or until they reach the red
pole at the edge of the football field.
8. Cadet Candidates may use the TV and recreation rooms on weekdays.
9. Cadet Candidates shall not wear the Massachusetts Maritime Academy pins on the lapel of their
Dress Blue uniform until the recognition ceremony.
10. Punishment for infractions may be a set of ten (10) push-ups.
96
B. The following requirements will be in effect until the granting of class privileges at Freshman
Recognition.
1. Fourth Class Cadets shall stand at parade rest when reading a bulletin board.
2. Fourth Class Cadets shall respect and avoid upper class territory, except when authorized official
duty requires otherwise.
3. Fourth Class Cadets shall refrain from using loud voices in the mess hall.
4. Fourth Class Cadets shall carry with them at all times, except when in gym gear, “YOUNGIE
GEAR” which consists of the following:
1. flashlight
2. jackknife (blade not to exceed 3.5”)
3. pen and paper
5. Fourth class cadets shall be known as: “MISTER,” “MISS,” “YOUNGIE,” “YOUNG MAN,”
“YOUNG WOMAN.”
6. Fourth Class Cadets shall address male upper class (1st class) and Staff Officers as “SIR”, and
female upper class cadets and staff officers as “MA’AM.”
7. Fourth class cadets shall stand at attention and sound off clearly, saying “4/C Cadet_______,
SIR/ MA’AM,” whenever addressing or being addressed by an upperclassman or staff officer.
This also applies whenever an upperclassman or staff officer enters a fourth class cadet’s room or
when a fourth class cadet enters the room or office of an upperclassman or staff officer.
8. Fourth Class Cadets shall not talk while in section or company formation unless addressed by a
cadet officer or staff officer.
9. Fourth Class Cadets will remain in formation and will not be dismissed until upperclassmen have
cleared the area.
10. Fourth Class Cadets shall give way to all upperclassmen except in the ship’s store or in the barber
shop.
11. Fourth Class Cadets shall have all buttons buttoned on all uniforms at all times except when in
their rooms.
12. Fourth Class Cadets shall answer telephones in the following manner: “Massachusetts Maritime
Academy, Cadet ___________ speaking, May I help you?” If the cadet wanted on the
telephone cannot be reached, it is the responsibility of the Fourth Class Cadet answering the
telephone to take and to deliver the message.
13. Fourth Class Cadets shall be required, upon request, to offer their assistance in matters
concerning the preparation and clean-up of Academy functions, such as dances, tours, sports
games, etc.
14. Fourth Class Cadets will report five (5) minutes prior to all scheduled formations.
15. Fourth Class Cadets will bid a good morning, afternoon or evening to all staff officers, cadet
officers and first and second class cadets at all times.
16. Fourth Class Cadets will recite the “Young Man’s/Woman’s Function” on request by a cadet
officer, First Class Cadet, or Second Class Cadet.
17. Fourth Class Cadets shall refrain from using the 00 Deck passageways in the dormitory and use
outdoor walkways only.
18. Fourth Class Cadets shall only use the rear entrance to the Harrington Building when entering or
exiting.
202
Fourth Class Don’ts
All Fourth Class will avoid the following:
A. Use the center ladder well of 1st and 2nd Companies.
B. Use the forward ladder well of 3rd Company or the after ladder well of 4th, 5th and 6th Companies.
C. Roam the passageways after taps.
D. Sit on anything other than a chair.
E. Walk on grass except when in a marching unit.
203
Conduct Requirements
A. Dormitories: In the cadet dormitories and its annexes, Fourth Class Cadets will do the following:
1. Keep room doors open at all times except after taps, during liberty hours, or when changing
uniforms.
2. Be at attention at all times except when in the head, snack bar, fourth class rooms, Academy
store, barber shop and mess hall.
97
3. When using ladderwells, ascend and descend one step at a time using the ladderwell designated
for 4/C use. Keep to the outside of all ladderwells.
4. Make way for all officers and upper class cadets.
5. Keep their rooms in inspection condition at all times.
6. Be in the uniform of the day except when directed otherwise.
7. Come to attention when his/her room is entered by an officer or upperclassman. The first cadet
to see the officer or upperclassman enter will sound off, “Attention on Deck.”
8. Avoid tobacco products of any kind (to include e-cigarettes) while on campus and at all times
while in uniform.
9. Lock the door, close the windows and shut off all lights when vacating his/her room.
10. May use the recreation rooms on weekends.
B. Academic Buildings: Fourth Class Cadets will do the following:
1. Maintain proper military bearing and good posture.
2. Make way for all officers, upperclassmen and instructors.
3. Follow the prescribed procedures for marching between buildings.
204
Fourth Class (Youngie) Knowledge
A. "Youngie Knowledge" enlightens cadets as to the rules, traditions, regulations, customs and policies
associated with Massachusetts Maritime Academy in particular and maritime-related industries in
general.
B. The "Youngie Knowledge" will be contained in the booklet entitled "Chafing Gear" issued on the
first day of orientation.
205
Community Service Requirements
A. Fourth Class Cadets shall complete 10 hours of community service by the end of their freshman year.
a. A plan for completing 5 hours is due by the Recognition Ceremony and granting of class
privileges.
B. All community service shall be approved by the Regimental Community Service Operations Officer.
C. All community service shall be accurately logged on a Community Service Completion Form and
submitted to the Community Service Officer for documentation.
D. Disciplinary action will be taken for all those who do not complete the required community service
hours.
98
10-300 Figures
Community Service Completion Form
Name:____________________________________________________
Company:___________________ Room #:______________________
Class:_______________________ Phone #:______________________
Community Service Location: _________________________________
Community Service Task: ____________________________________
Supervisor: ________________________________________________
Hours Completed: __________________________________________
□ Outside Community Service (found and completed on your own)
□ Through MMA (advertised by MMA)
PLEASE BE ADVISED CADETS AT THE MASSACHUSETTS MARITIME
ACADEMY ARE SUBJECT TO AN HONOR BOARD AS OUTLINED IN THE
REGIMENTAL MANUAL APPENDIX A (AMENDED 1 SEPTEMBER 2008) IF
THEY DELIBERATELY DECEIVE ANOTHER BY MAKING ANY FALSE
STATEMENTS.
___________________________
Volunteer Signature
_________________
Date
___________________________
Supervisor Signature
_________________
Date
THANK YOU FOR YOUR SERVICE!
Figure 10-1: Community Service Completion Form
99
APPLICATION FOR RECOGNITION AS A FOURTH CLASS CADET
AT THE MASSACHUSETTS MARITIME ACADEMY
Name
Student ID #
Company
City/State
1. I have read, understand, and will abide by the terms of the Honor Code:
“Massachusetts Maritime Academy cadets and students will not lie, cheat,
or steal nor do they tolerate these acts from others”.
2. I will comply with the standards of behavior outlined in the Cadet
Regimental Manual and I am aware that the regulations govern my conduct
both on and off campus.
I am aware that the Academy maintains a “zero tolerance” for the following behavior:
• Assault, to include assault and battery
• Sexual misconduct
• Unauthorized possession, use, sale, or transfer of marijuana, narcotics, or other controlled
substances
• Unauthorized sale or transfer of alcohol to persons under the legal drinking age
• Sexual, racial, or ethnic harassment
• Arraignment for a felony or misdemeanor by federal, state, or local authorities
I have had no felony or misdemeanor charges, arrests or convictions (civil or criminal) during the twelve
months leading up to my enrollment as a cadet at the Massachusetts Maritime Academy.
(Note: if you are unable to answer all the above statements in the affirmative, note details on reverse.)
I recognize that honor, loyalty to superiors, and adherence to the traditions of the Massachusetts Maritime
Academy are fundamental characteristics and attributes of a successful merchant marine officer and
career professional. I will always strive to conduct myself in a manner reflecting the highest standards of
honesty, integrity, and maturity.
I acknowledge by my signature that the aforementioned information is true and accurate and this
statement represents my application for admission to the Regiment of Cadets at the Massachusetts
Maritime Academy.
Signature____________________________________
Date__________________
Witness Signature_____________________________
Date__________________
Printed witness name____________________________________________________
Figure 10-2: Application for Recognition as a Fourth Class Cadet
100
CHAPTER 11
CADET SERVICES
TABLE OF CONTENTS
11-100
General
11-200
The Commandant of Cadets’ Staff
11-300
Residency
11-400
Insurance
11-500
The Student Health and Wellness Center
11-600
Student Health and Wellness Counseling
11-700
Disability Services
11-800
Financial Aid
11-900
Scholarships
11-1000
Career and Professional Services
11-1100
Information Commons (Library)
11-1200
Mail
11-1300
Academy Bookstore/Clothing Store
11-1400
Food Service
11-1500
Religious Life
11-1600
Cadet Extracurricular Activities
11-1700
Selective Service and Military Affairs
11-1800
Multicultural and International Affairs
101
CADET SERVICES
11-100 General
101
The Academy provides services to cadets to support the best learning climate possible under a military
discipline and to guide the cadet toward optimum personal development.
11-200 The Commandant of Cadets’ Staff
201
The Commandant of Cadets’ Staff consists of the Commandant, Deputy Commandant, Discipline Officer
and seven Company Officers. This Staff is responsible for teaching leadership, enforcing the rules and
regulations of the Academy and overseeing the overall daily activities of the cadets. Additionally, because
all Company Officers are counselors, they assist cadets with the problems they may encounter on and off
campus, sometimes by referral to appropriate offices on campus or to professionals within the community.
11-300 Residency
301
Residency in an Academy dormitory is required of all Regimental students. There are seven dormitories,
each housing a Company of cadets.
302
Each dormitory is supervised by a Company Officer with the assistance of his/her cadet officer staff. All
questions concerning residence should be directed to the company staff or the Commandant’s Office.
Further information on residency policies can be found in Chapter 6 of this manual.
11-400 Insurance
401
Insurance for personal belongings: Cadets are encouraged to carry insurance covering the loss or theft of
money or property while residing in a residence hall. Cadets should check with their parents to determine
whether their parent’s Homeowner’s Policy will cover the cadet while at the Academy. If not, riders may
be attached to an existing policy. The Academy is not responsible for loss or theft of money or personal
property.
402
Health Insurance: Within the Commonwealth of Massachusetts, all students enrolled in institutions of
higher education are required to participate in a health insurance program. The Commonwealth sponsors
an appropriate plan for those who are not covered under an approved plan. If a student is currently enrolled
in an approved private group or group insurance plan, the plan should be reviewed to ensure proper
coverage.
11-500 The Student Health and Wellness Center
501
The Student Health and Wellness Center is open weekdays from 0800-1630 and is located on the 00 decks
of Fourth (Health Center) and Third (Wellness/Counseling Center) Companies. The center offers a variety
of medical services to the cadets, including urgent care, preventive medicine and general medicine.
Physical examinations and immunizations are offered for a fee. When laboratory work and medical
referrals are necessary, cadets will be responsible for payment through their health insurance.
502
If a cadet awakens feeling ill, he or she should report to the Academy Staff Duty Officer (ASDO)
immediately, either in person or by phone (emails are not accepted). The ASDO can then give the cadet
permission to miss Morning Formation with instructions to report to the Student Health and Wellness
Center promptly at 0800 for medical care.
503
If recommendations for follow up are made by the medical staff, it is the responsibility of the cadet to
follow through in a timely manner. In the event of a referral to an off-campus provider, cadets are
requested to bring all medical documentation to the Student Health and Wellness Center to insure
continuity of care.
102
11-600 Student Counseling Center
601
The Student Health and Wellness Counseling Office is open weekdays from 0800-1600 (additional hours
may be possible by appointment) and is located on the 00 deck in Third Company. The office offers
mental health counseling evaluations and consultation. When referrals to area providers and/or agencies
are necessary, cadets will be responsible for payment through their health insurance. For more information,
or to make an appointment, please stop by the office, call 508-830-5000 ext. 1480, or email
counseling@maritime.edu.
602
Education, prevention and advocacy are important components of counseling services. These programs
include:
• Screenings for depression, alcohol use, domestic violence and eating disorders
• QPR suicide prevention training
• Stress management workshops
603
Professional standards of confidentiality are followed by all staff. Information cannot be disclosed to
anyone without a signed release of information by the cadet except in the instances of potential harm to self
or others.
604
In the event that any situation is a life-threatening emergency, students are directed to get to the nearest
emergency facility or dial 911.
11-700 Disability Services
701
Massachusetts Maritime Academy is committed to providing reasonable accommodations for students with
documented disabilities. Students may walk in or set up a specific appointment with the Director of
Disability Compliance. General information is available at the following link: maritime.edu/disabilityresources
702
Massachusetts Maritime Academy is committed to providing a learning, working and living environment
that values and respects the individual differences of students, employees and other members of the college
community. It is the goal of the AA/EEO office to help create an inclusive and welcoming campus
environment that values the dignity of each person. To that end, the AA/EEO office works collaboratively
with all departments, including the student-run Multi-Cultural Club. Anti-discrimination training and
information is provided each year on campus. For advice and conflict resolution for any MMA individual
who feels he/she is a victim of discrimination, please contact the AA/EEO office, located on the 1st floor of
the Harrington Building.
11-800 Financial Aid
801
Federal, state and institutional financial aid is awarded to students after completion of an annual Free
Application for Federal Student Aid (FAFSA) and an MMA Financial Aid Application. Complete
applications must be submitted by 1 May to be considered for any form of grant aid.
802
Need-based assistance is proportionately determined by the student’s cost of attendance less his/her
expected family contribution and resources.
803
Students must maintain satisfactory academic progress (SAP) to retain financial aid eligibility. SAP
standards are reviewed at the conclusion of the spring semester and upon re-entry to the Academy after a
leave of absence. Students who do not meet the minimum standards are not eligible to receive Title IV or
state aid. Students declined aid will be offered the opportunity to appeal their SAP status.
804
Freshmen scholarships are awarded by the Admissions Office based upon academic merit and college entry
examinations; all incoming cadets are considered for these awards and do not require applications. Upper
class scholarships are awarded annually by the MMA Scholarship Committee under the direction of the
Dean of Advancement. An online application is published during the spring semester and is a prerequisite
for consideration.
103
805
Federal work study is awarded to students with high need and is contingent on funding. Students awarded
work may select campus employment or community service by reporting to the financial aid office and
completing a contract.
806
Veterans education benefits are processed through the Financial Aid Office. Annual academic enrollment
will be submitted to the Veteran’s Administration each August for students registered for the fall semester;
otherwise students must contact the Financial Aid Office and request certification once registered.
11-900 Scholarships
901
The Scholarship Committee meets annually during the spring semester to accept and review applications
for presidential scholarships. A specific listing of scholarship information can be obtained from the
Scholarship Committee or online. Application is open to all.
11-1000 Career and Professional Services
1001
Career and Professional Services are available for all cadets. The Career and Professional Services
Department offers a variety of services. The office is located on the first floor of Kurz Hall; hours of
operation are Monday – Friday 0800-1700.
1002
The following is a representative list of the services available: career counseling, career services
presentations to student forums, administration of the cooperative education programs, commercial
shipping programs, resume writing workshops and individual assistance, cover letter workshops and career
fairs, employer presentations on campus, job placement assistance to graduating seniors and summer
employment opportunities.
1003
The Career and Professional Services Office also works with cadets in licensed programs regarding all
licensing procedures. The students' records in the areas of the required competencies are tracked and
maintained to ensure that the license candidate can qualify to test for his/her third assistant engineer
(engineering officer) or third mate (deck officer) exam administered by the USCG first class year in order
to obtain their license as a merchant marine officer.
11-1100 Information Commons (Library)
1101
The Information Commons, located at the heart of the campus. Hours are posted at:
maritime.edu/library/hours. The cadet dress code in the Information Commons is the uniform of the day
(or MMA travel suit or MMA PT gear which may be worn to the ARC and Information Commons between
1900-2200).
1102
Services and resources found at the Information Commons 24/7/365 include network printers, wireless
access for laptops, computer and CAD labs, 24/7/365 access to licensed databases and electronic resources
on or off campus, quiet study and group study areas, large tables to spread out charts and large group
projects, access to print and online e-journals, e-books and online reference materials to do homework, a
museum , nautical art, artifacts, ship models and the historical archive of the Academy and friendly staff to
help students borrow books, get inter-library loans, answer research questions and more.
1103
At the Information Commons (3rd floor) students can get help with mathematics and science at the Learning
Resource Center (LRC) or help with writing projects at the Writing Resource Center (WRC). For more
information visit: maritime.edu/department/arc
11-1200 Mail
1201
The cadet mailroom is located on the 00 deck of Second Company. Window Service is available 12001400 and after 1545, Monday through Friday; the mailroom is closed weekends and holidays.
1202
Mail should be addressed to:
Cadet (first name, last name)
101 Academy Drive
Buzzards Bay, MA 02532-3405
104
1203
Please advise all correspondents of your proper address. Upon leaving the school temporarily, please
advise the mail clerk that you are leaving and of your intention to return to the Academy. Upon leaving the
academy permanently, please remember to forward your mail and have an accurate current address on file
with the Academy.
1204
Packages are issued only during the scheduled hours above. For scheduling conflicts please call the mail
clerk at 508-830-5084.
1205
There is a box outside the mailroom door for outgoing mail. The mailroom clerk is available for the
purchase of postage stamps or to check the weight of letters to assure that adequate postage is affixed.
11-1300 Academy Bookstore/Clothing Store
1301
The Academy Store, operated by Follett Higher Education Group, is located on the main floor of Kurz
Hall.
1302
The Academy Store is open daily to provide cadets with a wide variety of items, including: books, foods,
uniforms, clothes, etc. The Academy Store is open for the Homecoming football game, Sea Term
departure and Admissions Open House and is the exclusive carrier of MMA memorabilia.
Store Hours:
School Year
Monday – Friday
Saturday
0800-1600
Special
Occasions
Summer
Monday – Friday
0900-1500
Saturday
Special Occasions
11-1400 Food Service
1401
All cadets must take meals in the Academy Dining Hall. No food or eating utensils are allowed outside the
dining area. The filling of personal containers is prohibited. The complete Uniform of the Day is required
for all cadets in the Dining Hall. A Cadet Food Committee has been established to make recommendations
to the food service company.
Meal Hours:
Monday - Friday
Saturday
Sunday
Breakfast
0600-0900
Brunch
0900-1230
Continental
0900-1030
Brunch
0900-1230
Dinner
1700-1800
Lunch
1030-1330
Dinner
1700-1800
Dinner
1630-2000
1402
The Razor’s Edge, located adjacent to the Fantail, offers a quick alternative to the Academy Dining Hall.
MMA PT gear or Buc gear is authorized within the Razor’s Edge. Civilian clothes are not authorized.
Hours of Operation:
Monday – Thursday
0700-2000
Friday 0700-1330
11-1500 Religious Life
1501
The Reflection Room is located on the 00 deck of Fifth Company. It provides cadets with a place to quietly
think and reflect. The Academy Chaplain’s mission is to support religious and spiritual needs of all cadets
and students. All religious campus activities are to be coordinated through the Academy Chaplain. The
churches within the Buzzards Bay community also welcome all cadets.
11-1600 Cadet Extracurricular Activities
1601
Extracurricular activities are an integral part of the educational process. They foster self-development,
team cooperation and spirit. They extend classroom experiences into relevant programs, which will
improve leadership ability, enhance academic achievement and develop social skills.
105
1602
The Clean Harbors Athletic Center is open for students use from 0800-2030 Monday through Thursday and
0800-1800 on Friday during the fall and spring semesters. The facility is open from 1200-1700 on
weekends when not in use for varsity team practice or competition, scheduled intramural activities or
official MMA club activities. This schedule applies as well to Clean Harbors Stadium and the adjacent
practice field. Student groups wishing to schedule exclusive use of any indoor or outdoor athletic facility
should request permission from the Athletic Staff Assistant. The Fitness Center features complete Olympic
weight training and state-of-the-art aerobic equipment, and the schedule varies somewhat to accommodate
scheduled intercollegiate contests. Pool hours are posted each semester and are subject to availability of
certified lifeguards.
1603
Organized intramural sports are offered each semester. Students should contact their Company Intramural
Officer (IMO) regarding sports offered and schedules. Intramural sports offered include, but are not
limited to, basketball, volleyball, water polo, indoor soccer, flag football and softball. The annual
intramural triathlon, The Peter Ryan Memorial, is run each spring in conjunction with Emery Rice Day.
1604
Massachusetts Maritime Academy athletics has developed a solid reputation within the following leagues:
Pilgrim Lacrosse League (Men’s Lacrosse), New England Intercollegiate Sailing Association (Men’s and
Women’s Sailing), New England Football Conference and New England Intercollegiate Rowing
Association (Men’s and Women’s Crew).
1605
The Academy competes as a member of the Massachusetts State College Athletic Conference in the
following varsity sports:
Baseball
Cross Country
Soccer
Outdoor Track
Volleyball
Softball
Crew
Football
Lacrosse
Sailing
Further information about Intercollegiate Athletics may be obtained from the Department of Physical
Training and Athletics located on the second deck of The Clean Harbor Athletic Center.
1606
Student Activities
The student activities program is organized by the Student Activities Committee, a student organization
that sponsors the majority of the out-of-class activities on the MMA campus. It is a committee of the
Student Government Association (SGA). The SGA Social Chairman chairs the committee with the
assistance of the Social Chairman of each class. The purpose of the committee is to organize social,
recreational and educational activities for the Academy. The Student Activities Committee’s main
responsibilities are as follows:
• Scheduling entertainment for the Fantail
• Organizing outdoor oriented activities
• Hosting dances and concerts
• Showing movies
The cadets of the Activities Committee work together as a unit, under the leadership of the SGA Social
Chair, SGA President and SGA advisor, to provide a balanced and well-rounded program for the Regiment.
1607
Game Rooms and Recreational Areas: Student Government funds are used to purchase and update various
athletic equipment, pool tables, and ping-pong tables. Video tape players and televisions are available
within the dormitory complex. Immediately outside the dormitory complex are basketball and tennis courts,
a softball area, and saltwater fishing.
1608
The Academy maintains a Band, Honor Guard and Drill Teams which perform at ceremonial functions
throughout the year.
11-1700 Selective Service and Military Affairs
1701
Any information concerning Veterans Educational Benefits can be obtained from the Financial Aid Office.
106
11-1800 Multicultural and International Affairs
1801
Aims to facilitate diversity and cultural competence among the campus community to enhance the
Massachusetts Maritime Academy’s mission and goals in welcoming and supporting all MMA cadets.
Services include:
A. Promoting cross-cultural awareness on campus - Offering ongoing training and educational
opportunities related to diversity and inclusion for the campus community.
B. Supporting intercultural clubs and organizations – Showcasing our community’s unique cultures and
reinforcing diversity as a crucial component of the MMA experience
C. Consultation - Working with individuals and departments to develop strategies for infusing diversity
and inclusion into their practices.
1802
We recognize that there are unique concerns that members of the lesbian, gay, bisexual, transgender and
questioning communities face in their lives and on campus. We are committed to creating a safe
environment that promotes respect and dignity for all members of the university community. Safe Harbor is
a program where faculty and staff can voluntarily participate in training to become more knowledgeable
about these issues. If you are seeking a trained Academy staff member who is especially sensitive to these
issues and has designated their office or work space a Safe Harbor to be yourself or discuss LGBTQ issues,
look for the Safe Harbor logo (an anchor with a rainbow circling it) on their door.
1803
Dedicated to providing international students and scholars with comprehensive advisory and support
services and ensuring a smooth transition to the United States and a successful experience at MMA.
A. Monitors international cadets’ (F-1 and J-1) arrival, employment, and academic and social adjustment
at Massachusetts Maritime Academy.
a. All F-1 and J-1 cadets must report to the Multicultural and International Student Affairs
Office as instructed each semester.
1804
The Multicultural and International Student Affairs Office is located on the 00 Deck in First Company.
107
CHAPTER 12
EDUCATION RECORDS POLICIES AND PROCEDURES
TABLE OF CONTENTS
12-100
Definitions
12-200
Annual Notification
12-300
Procedure to Inspect Educational Records
12-400
Types, Locations, and Custodians of Education Records
12-500
Right of the Academy to Refuse Access
12-600
Refusal to Provide Copies
12-700
Fees for Copies of Records
12-800
Disclosure of Educational Records
12-900
Record of Requests for Disclosure
12-1000
Directory Information
12-1100
Correction of Academic Records
12-1200
Policy Administration
108
EDUCATION RECORDS POLICIES AND PROCEDURES
12-100 Definitions
101
For the Purposes of this policy, Massachusetts Maritime Academy has adopted the following definitions of
terms:
A. Student - any person who attends or has attended Massachusetts Maritime Academy. Attendance
commences on the first day of academic classes each term.
B. Educational records - any record (hand written, in print, on tape, film, electronic, or other medium)
maintained by Massachusetts Maritime Academy or an agent of the Academy that is directly related to
the student, except:
1. A personal record kept by a staff member if it is kept in the sole possession of the maker of the
record and is not accessible or revealed to any other person except a temporary substitute for the
maker of the record.
2. An employment record of an individual whose employment is not contingent on the fact that he or
she is a student, provided the record is used only in relation to the individual's employment.
3. Records maintained by the Massachusetts Maritime Academy's Campus Police if the record is
maintained solely for law enforcement purposes and is revealed only to law enforcement agencies of
the same jurisdiction.
4. Records maintained by Health Services if the records are used only for treatment of a student and
made available only to those persons providing the treatment.
5. Alumni records which contain information about a student after she or he is no longer in attendance
at the Massachusetts Maritime Academy and which do not relate to the person as a student.
12-200 Annual Notification
201
Section 99.7 of FERPA (Family Educational Rights and Privacy Act), a school must annually notify
parents of students in attendance of their rights under FERPA. The annual notification must include
information regarding a parent's right to inspect and review his or her child's education records, the right to
seek to amend the records, the right to consent to disclosure of personally identifiable information from the
records (except in certain circumstances), and the right to file a complaint with the Family Policy
Compliance Office regarding an alleged failure by a school to comply with FERPA. The school must also
inform parents of its definitions of the terms "school official" and "legitimate educational interest."
FERPA does not require a school to notify parents individually of their rights under FERPA. Rather, the
school may provide the annual notification by any means likely to inform parents of their rights.
Massachusetts Maritime FERPA information can be found in the Regimental Manual, Appendix “O”, as
well as on the school website at: maritime.edu/financial-aid and maritime.edu/forms.
12-300 Procedure to Inspect Educational Records
301
Students may inspect and review their education records upon request to the appropriate record custodian.
302
Students should submit to the record custodian a written request that identifies as precisely as possible the
record or records he/she wishes to inspect.
303
The record custodian will make necessary arrangements for access as promptly as possible and notify the
student of the time and place where the records may be inspected. Access must be given within 45 days of
receipt of the request.
304
When a record contains information about more than one student, the student may inspect and review only
the records that relate to the requestor.
109
12-400 Types, Locations, and Custodians of Educational Records
401
The following table identifies the types of records that Massachusetts Maritime Academy maintains, their
locations and their custodians.
RECORD TYPE
LOCATION
CUSTODIAN
Academic Records
Registrar’s Office
Harrington Bldg.
Registrar
Admissions Records
Excluding application &
Academic record
Admissions Office
Blinn Bldg.
Dean of Enrollment Services
Admissions Records
Academic & Application
Registrar’s Office
Harrington Bldg.
Registrar
Disciplinary Records
Commandant’s Office
Across from the Fantail
Commandant
Financial Aid
Financial Aid Office
Blinn Bldg.
Director of Financial Aid
Financial Records
Bursar’s Office
Harrington Bldg.
Bursar
Health Records
Wellness Center
Dormitory Complex 4th Co.
Nurse Practitioner
Naval Commissioning
Dept. of Naval Science
Kurz Hall
Officer-in-Charge
Occasional Records
Not included elsewhere
As deemed likely
As appropriate
Career & Professional Services
Career & Professional Services Office
Director of Career & Professional Services
Kurz Hall
Student Incentive Program
USCG License and STCW
Documentation
Registrar’s Office
Harrington Bldg.
Registrar
Career & Professional Services Office
STCW Coordinator
Kurz Hall
12-500 Right of the Academy to Refuse Access
501
Massachusetts Maritime Academy reserves the right to refuse to permit a student to inspect the following
records:
A. The financial statement of the student's parents.
B. Letters and statements of recommendation for which the student has waived his or her rights of access
or which were placed in file before 1 January 1975.
C. Records connected with an application to attend Massachusetts Maritime Academy if that application
was denied.
D. Those records that are excluded from the FERPA definition of educational records.
110
12-600 Refusal to Provide Copies
601
Unless required by FERPA regulations, Massachusetts Maritime Academy reserves the right to deny
transcripts or copies of records in any of the following situations:
A. The student has an unpaid financial obligation to the Academy.
B. There is an unresolved disciplinary action against the student.
12-700 Fees for Copies of Records
701
The fee for copies will be $2.50 per page not to exceed $10.00 per requested record.
12-800 Disclosure of Educational Records
801
Massachusetts Maritime Academy will disclose information from a student's education records only with
the written consent of the student, except:
A. To school officials who have a legitimate educational interest in the records. School official
include:
1. A person employed by the Academy in an administrative, supervisory, academic, or support
staff position.
2. A person elected to the Board of Trustees.
3. A person employed by or under contract to the Academy to perform a special task, i.e.,
attorneys or auditors.
B. To a school official who has a legitimate educational interest if the official and is:
1. Performing a task that is specified in her or his job description or by a contract agreement.
2. Performing a task related to the student's education.
3. Performing a task related to the discipline of a student.
C. To a school official who is:
1. Providing a service or benefit relating to the student or student's family, such as health care,
counseling, job placement or financial aid.
D. To officials of another school, upon request, in which a student seeks or intends to enroll.
E. To certain officials of the U.S. Department of Education and state and local educational authorities,
in connection with certain state or federally supported education programs.
F. In connection with a student's request for or receipt of financial aid, as necessary to determine the
eligibility, amount, or conditions of the financial aid or to enforce the terms and conditions of the
aid.
G. If required by any state law requiring disclosure that was adopted before 19 November 1994.
H. To organizations conducting certain studies for, or on behalf of, the Academy.
I. To accrediting organizations to carry out their functions.
J. To parents of an eligible student who claim the student as a dependent for income tax purposes.
K. To comply with a judicial order or a lawfully issued subpoena. The Academy will first make a
reasonable attempt to notify the student.
L. To appropriate parties in a health or safety emergency.
M. To the alleged victim of a crime of violence.
12-900 Record of Requests for Disclosure
901
Custodians of records will maintain a record of all requests for and/or disclosure of information from a
student's educational records. The record will indicate the name of the party making the request, any
additional parties to whom it may be subsequently disclosed, and the legitimate interest the party has in
requesting or obtaining the information. The record may be reviewed by the parents or eligible student.
The following disclosures need not be recorded:
A. To the student, to parents of dependent students, or to parties to whom the student requests
disclosure.
B. To properly designated Academy officials.
C. To any party with written consent.
D. To any party seeking directory information only.
111
12-1000 Directory Information
1001
Massachusetts Maritime Academy designates the following items as directory information: student name,
address (local and permanent), telephone number (local and permanent), date and place of birth, major field
of study, participation in officially recognized activities and sports, weight and height of members of
athletic teams, dates of attendance, degrees and awards received, most recent previous school attended,
photograph, and licenses and certificates earned. The Academy may disclose any directory information
without prior written consent, unless notified in writing to the contrary during the add/drop period of each
academic term. Directory information will be released only when the petitioner demonstrates a need for
information. Commercial and fund-raising enterprises will not outweigh the student’s right to privacy.
12-1100 Correction of Academic Records
1101
Students have the right to request corrections to records that they believe are inaccurate, misleading or in
violation of their privacy rights. The following procedure must be followed to initiate the review and/or
correction of academic records:
A. A student must ask in writing that a record be amended. In doing so, the student should identify the
part of the record to be changed and specify items believed to be inaccurate, misleading, or in violation
of her or his privacy or other rights.
B. If the record is not amended, Massachusetts Maritime Academy will notify the student of the decision
and advise him or her of the right to a hearing to challenge the information believed to be inaccurate,
misleading, or in violation of the student's rights.
C. Upon request, the record custodian will arrange for a hearing and notify the student, reasonably in
advance, of the date, time, and place of the hearing.
D. The hearing will be conducted by a hearing officer who is a disinterested party; however, the hearing
officer may be an official of the Academy. The student will be afforded a full and fair opportunity to
present evidence relevant to the issues raised in the original request to amend the student's education
records. The student may be assisted by one or more individuals, including an attorney.
E. Massachusetts Maritime Academy will prepare a written decision based solely on the evidence
presented at the hearing. The decision will include a summary of the evidence presented and the
reasons for the decision.
F. If Massachusetts Maritime Academy decides that the information is not inaccurate, misleading, or in
violation of the student's right of privacy, it will notify the student that he/she has a right to place in the
record a statement commenting on the challenged information and/or a statement setting forth reasons
for disagreeing with the decision.
G. The statement will be maintained as part of the student's educational records as long as the contested
portion is maintained. If Massachusetts Maritime Academy discloses the contested portion of the
record, the statement must also be disclosed.
H. If Massachusetts Maritime Academy determines that the information is inaccurate, misleading, or in
violation of the student's right of privacy, it will amend the record and notify the student, in writing, that
the record has been amended.
12-1200 Policy Administration
1201
The Registrar shall maintain this document and retain copies for reference by all parties. Copies shall also
be available at the Informational Commons.
1202
Comments and inquiries regarding this policy should be forwarded to the Registrar. Changes, other than
those mandated by law or legal interpretation, shall be incorporated only at the beginning of each fiscal
year.
1203
Inquiries may also be addressed to:
Family Policy Compliance Office
United States Department of Education
400 Maryland Ave., S.W.
Washington, DC 20202-4605
Phone: (202) 732-1807
Email: www.ed.gov/offices/om/fpco
112
APPENDIX A
Reviewed 10 August 2015
MASSACHUSETTS MARITIME ACADEMY HONOR CODE
The Code can best be summed up in the phrase: Massachusetts Maritime Academy cadets and students do not
lie, cheat, or steal nor do they tolerate these acts from others.
Objective of the Honor Code
The Honor Code of the Massachusetts Maritime Academy is designed to instill in each cadet and student those
personal and professional standards of honor and integrity, which are expected of all licensed merchant marine
officers, marine safety officers, and plant managers. The Honor Code belongs to our Regiment of Cadets and the
Student Body. Its maintenance shall be the responsibility of each individual cadet and student.
Precepts of the Honor Code
The Honor Code, as practiced by the Cadets and the Students at the Massachusetts Maritime Academy, describes a
spirit of fairness and trust, which prevails among the Cadets and Students. Those who attend the Academy live in an
environment in which the individual believes and practices complete and total honesty and integrity. Honor, as
practiced by the cadets and students, is a way of life.
The Honor Code is a set of ethical precepts to which every cadet and student must adhere. The cadets’ and students’
presence at the Academy automatically subjects them to the Honor Code and its high ethical standards. In essence,
men and women who practice the concept:
1.
Do not lie or give equivocal or evasive information to themselves or others.
2.
Will not cheat themselves or others.
3.
Will not deceive themselves or others.
4.
Will not steal.
Failure to report an observed or suspected honor violation would not, in and of itself, constitute an honor violation.
The decision to report a suspected violation is left to the individual cadet’s conscience. The reporting cadet may take
individual action to investigate a suspected violation further, to counsel the suspected offender or report the violation
to the Cadet Honor Committee.
All cadets and students are expected to adhere to the letter and spirit of the Honor Code at all times, whether on
Academy grounds, while on liberty or on leave.
Honor System
The Honor System is the application of the Academy’s Honor Code by the regiment of cadets and the student body.
The method of administering and applying the precepts of the Honor Code falls to each individual cadet, student and
the Honor Committee. Under the Honor System, the fairness and truthfulness of a cadet/student is never in question.
A cadet’s or student’s signature or initials, like his/her word, is his/her bond and vouches for the accuracy of verbal
and written statements.
The Honor System is exclusively administered by cadets and students. Although honorable conduct cannot be
codified, lying, cheating and stealing are clear examples of breeches of the Honor System. Cadets and students who
violate the Honor Code are placed before the Honor Committee. The Honor Committee will review the facts,
interview individuals as it may deem appropriate and make a judgment. The case will then be forwarded to the
President of the Massachusetts Maritime Academy for disposition.
A cadet or student with knowledge of a possible honor violation should confront the person suspected and ask for an
explanation of the incident. If this violation convinces the inquiring student that no Honor Code issue exists, then
the student may (1) counsel the student and the matter will be closed, or (2) bring the alleged offense to the attention
113
of an Honor Committee member. A person not wishing to confront a Cadet or Student they suspect of an honor
violation should bring the matter to the immediate attention of an Honor Committee member.
On receiving information that an Honor violation may have occurred, the Honor Committee is obligated to
investigate the charge. The following are the procedures for a hearing:
Organization of the Honor Committee
A. The Honor Committee will be co-chaired by the Regimental Executive Officer (RXO) and the Student
Government Association (SGA) President.
B. Each fall semester of the academic year, the student body will elect one individual from each respective
class to sit as a voting member on the Honor Committee.
C. Each fall, there will be elections within each of the six companies to pick one member of each company
to sit as a voting member on the Honor Committee. The company representative may be from any class.
D. Upon the removal of a member, the RXO and SGA President reserve the right to appoint a proper
replacement.
E. A quorum will be established when nine voting members are present at the hearing, including a co-chair.
1.
2.
F.
G.
H.
I.
If an even number of members are present, the RXO will act as a non-voting contributor.
If an even number of members are present, and the RXO is not in attendance, the SGA President will
act as a non-voting contributor.
No cadet or student convicted of an Honor Code offense is eligible for the Honor Committee.
A simple majority of votes is needed to approve a motion.
During the sea term, convening the Honor Committee may be impracticable. If a violation occurs during
the sea term, the available members of the Honor Committee shall convene and do a preliminary
investigation. Once the semester has started, the co-chairs will hear the preliminary case and determine if
the case should be brought before the Honor Committee
During the Winter or Summer Terms, convening the Honor Committee may be impractical. If a violation
occurs during these terms, the Honor Committee shall convene once the Spring/Fall Term commences.
Procedure for an Honor Committee Hearing
I. Procedure to be used in the preliminary investigation by the Honor Committee:
A. Any Honor Committee member receiving information indicating that an Honor violation may have been
committed shall report that fact to the co-chairs of the Honor Committee. The co-chairs will assign a
Company Commander to investigate the allegations. The accused cadet’s Company Commander is not
eligible to conduct the investigation. After investigating the charges, the investigator will present a
summary of the relevant facts to the co-chairs with his/her recommendation. The co-chairs shall use
discretion in their questioning of the investigator.
B. If the co-chairs believe that sufficient evidence of an Honor System violation justifies a further
proceeding, the matter will be brought before the full board of the Honor Committee for hearing.
C. The accused will be notified 72 hours in advance of the convening of the Honor Committee and will be
furnished a copy of the preliminary investigation and recommendations. The accused will sign a
statement attesting to receipt of said notice and shall, in writing, state if he/she wishes to make a
statement at that time. The accused will also be furnished a copy of his/her rights.
II. Rights of the Accused:
A. Charges against the accused will be served orally and in writing at least 72 hours prior to the beginning
of the hearing. In exceptional circumstances, an appeal for a reduction or an extension of this period may
be granted at the discretion of the co-chairs. If the Co-Chairs reach a split decision, the vote will be
placed before the entire assembly of the Honor Committee.
B. The accused has the right to remain silent. He/she need not make a statement during the proceeding.
C. The accused has the right to counsel by any cadet or student.
1. The counsel shall function as an advisor. Counsel is to furnish the accused with the guidance so as
to enable the accused to present his/her position truthfully, with clarity and with accuracy. Counsel
shall appear with the accused before the Honor Committee convenes to hear the charges and
counsel shall be granted permission to address such remarks as he/she desires to the Honor
Committee on behalf of the cadet/student.
114
D.
E.
F.
G.
H.
2. All information, remarks and advice passing between the cadet/student and his/her counsel shall be
deemed privileged and confidential. A cadet/student accused of an honor violation which subjects
him/her to criminal liability should be aware that his/her communications with a counsel as outlined
above are not protected by the attorney/client privilege in a court of law.
The accused may summon witnesses bearing pertinent information and testifying in his/her own behalf.
It is the accused's responsibility to summon such witnesses and to have them available at the beginning
of the hearing.
The accused may be present in the room with no more than one counsel during the proceedings except
during deliberations. At the discretion of the Honor Committee co-chairs and with the consent of the
accused, a second advocate may be present for the purpose of observation. The advocates shall be
allowed to make a statement on behalf of the accused. The advocate does not have a right to question
witnesses brought in to testify. All questioning shall be restricted to matters deemed relevant by the cochair, who shall regulate the nature of the questioning. The advocates may not assist the accused during
testimony by the accused. If a closing statement is to be made, it must be made by the accused.
A copy of all written evidence will be available to the Honor Committee to be used against the accused
during the hearing. Copies of this evidence must be presented to the accused when the charges are
initially served. New exhibits may be introduced during the hearing with the permission of the accused.
The accused may ask for a recess to confer with counsel.
The accused may challenge the presence of any member of the Honor Committee due to personal
conflicts that are pertinent to the hearing in question if:
1. The Honor Committee member challenged was a participant in the events out of which the incident
arose.
2. The Honor Committee member challenged is related to or has past association with the cadet/student
charged or with the events giving rise to the incident, which association is of a kind that would
prejudice his/her judgment to the degree that a fair hearing would be jeopardized.
3. Any challenges of Honor Committee members shall be brought to the attention of the co-chair in
writing within 48 hours of the hearing. The co-chair will dismiss Honor Committee members if
deemed necessary.
III.
The Honor Board will make an Executive Decision to determine the outcome of the hearing. A copy of the
Honor Board’s findings and recommendations shall be sent to the accused and to the President of the
Academy. These recommendations will be one of the following:
A. Exoneration
B. Suspension
C. Dismissal
IV.
To appeal a recommendation of by the Honor Committee. The appeal must be forwarded to the President of
the Academy and also to co-chairs of the Honor Committee within 48 hours.
V. Upon consideration of the Honor Board’s recommendation, the President shall have discretion either to impose
the recommendation or to impose a sanction either greater or lesser than the recommended sanction. If the
President fails to accept the recommendation of the Honor Board, the President shall do so subject to the
following:
A. In a case where exoneration has been recommended, the President may reinstate the original charge or
may institute some lesser charge. In either case, the charge shall be dealt with again in accordance with
the applicable provisions.
B. In a case where suspension has been recommended, the President may impose some lesser sanction
(including exoneration) or may impose the sanction of dismissal.
C. In a case where dismissal has been recommended, the President may impose some lesser sanction
(including exoneration).
VI. Whenever, upon the President’s review of the Honor Board’s recommendation, the President shall deem it
advisable to impose a sanction greater than that recommended by the Board, the cadet in question first shall be
given the opportunity to be heard by the President prior to the President making any final decision.
VII. Whenever the Honor Board shall have recommended suspension or dismissal, the President shall first give the
cadet in question an opportunity to be heard prior to the President’s making any final decision in that regard.
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XI. The decision of the President shall be final but subject to any statutory right of appeal and, subject to any state or
federal statute which might prove a right of appeal. This right of appeal shall be described in the decision of the
President.
Lying, Falsehood and Attempting to Deceive
Any statement which is presented as a true representation of the facts, knowing it to be false
Cadets and Students will be found guilty of violating the Honor Code by lying if they deliberately deceive another
by making any false statement, "including any deliberately misleading or evasive statement or the concealment of
any pertinent information, any deceit of or any attempt to deceive another person. This definition shall cover any
direct form of communication oral and written, including the telling of partial truths and the vague or ambiguous use
of information or language with the intent to deceive or mislead another.
Oral and Written Statements
A cadet's word is accepted as the truth, without challenge within the structure of the Regiment of Cadets. Because
of this basic precept of trust, a cadet's verbal and/or written statements are considered to be "a true representation of
the facts”. False spoken and/or written statements made with an intent to deceive or mislead another person are
violations of our Honor Code.
Log Entries and Reports
Whether verbal or written, log entries and reports are official statements and must be given in the most complete and
accurate form. Cadets and students are personally responsible to ensure the accuracy of a report log entry, before
and/or after it is given. Reports shall include any entry in any log or official document, as well as musters. If a
report is found to be false, or if there is any question as to its accuracy, the reporting cadet is obligated by her/his
Honor to correct the discrepancy as soon as humanly possible. A failure to correct a false statement shall be a
violation of the Academy's Honor Code.
Sign-Out Log Book
A cadet's signature in the Commandant’s/Cadet information Center's (CIC) Sign-Out Log Book indicates that the
cadet is both authorized the privilege and taking the privilege of liberty. The "time out" and "time in" are, by
definition, the exact times the absence actually begins or ends (i.e., the time at which the cadet is writing in the signout log book) rather than the time the absence is authorized to begin or end.
Pop-Off Answers
Cadet candidates and fourth class cadets are often asked a series of questions in rapid succession that require
immediate responses. The answer to these questions are called “pop-offs," and unfortunately, are sometimes made
without any thought as to their accuracy. Cadet candidates and fourth class cadets should correct the inaccurate
statement given as a "pop-off" answer at the earliest opportunity, as to avoid any misconceptions as to the integrity
and truthfulness of the cadet. Any failure to correct a “pop-off" answer, which the cadet knows is false, shall be
considered an Honor violation of lying and attempting to deceive. Any honest mistake should be corrected
immediately.
Cheating
Cadets and students violate the Honor Code by cheating if they fraudulently act out of self-interest, or assist another
to do so, with the intent to gain or to give an unfair advantage. Cheating includes plagiarism, misrepresentation and
unauthorized notes.
The basic principles governing a cadet’s preparation and submission of academic work are that it represents the
cadet’s personal effort and that any assistance or material received from others has been fully documented. A
cadet’s/student’s submission or presentation of an academic assignment, WHETHER GRADED OR NOT, indicates
that the student has met the obligation to identify clearly and unambiguously all sources and all assistance used, as
well as the extent of that usage. Regardless of documentation, the act of submitting or presenting academic work
necessarily means the student has adhered to any working restrictions imposed on that assignment.
Discussion of Assignments
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Cadets and students are authorized and encouraged to discuss course material both in preparation for and following
class. This unrestricted discussion and use of reference materials is subject to the requirement that cadets and
students document any references and discussion used and indicate the degree of such usage.
Assistance from Others
Cadets and students are also encouraged to obtain assistance from others (proofreading, editing, etc.) in the
preparation of academic assignments. Cadets and students should remember that they should not lean too heavily on
the contributions from others because the assignment must reflect a degree of original thought from the student
submitting the work. This unrestricted assistance must be properly documented in accordance with department
standards (i.e. endnotes). The burden lies on the cadet/student to ensure the instructor clearly understands the degree
of assistance from others.
Documentation of Sources
Cadets/students must clearly indicate any proportions of their work which are not solely their own. Specifically,
they must clearly and completely document all sources of information. To do this, one uses footnotes, endnotes and
parenthetical documentation. Particular attention and care must be given to properly documenting any paraphrases
that express the idea or concept of the original source in a cadet’s/student’s own words. Failure to properly give
credit for another’s idea when paraphrasing or extracting quotations without indicating that they are another’s words
are both plagiarism.
Individual Submissions
Any material submitted as an academic assignment must be prepared by the student’s own hand; that is, cadets and
students must do their own writing, typing, keyboarding, word processing, sketching and their own corrections after
proofreading. Departments may grant exceptions on certain assignments or because of individual situations (e.g., a
broken hand resulting in an inability to write legibly).
Multiple Submissions
The policy on multiple submissions is that no paper submitted to satisfy a requirement in one course may be
submitted to satisfy a requirement in another course. This prohibition includes papers written prior to the student’s
entrance into the Massachusetts Maritime Academy. Any cadet or student who incorporates portions of a paper
written for one course into a paper for another course must give a footnote and bibliographical credit for the material
taken from the first.
Submission of Academic Work
The act of submission or presentation of academic work by a student necessarily means that a student has adhered to
any working restrictions imposed on that assignment. The cadet/student who violates these academic restrictions
may be deceiving the instructor as well as gaining unfair advantage. Questions concerning the proper academic
procedures for an assignment should be directed to the instructor. The instructor will assume that anything the
student submits is his/her work, unless otherwise stated through documentation.
Time Limitation
On many occasions, a time limit is placed upon the completion of graded work. Cadets and students may not exceed
the designed time limits, since to do so would give a false impression of the amount of work that can be done within
a given time and could result in the offending student gaining an unfair advantage. If a cadet or student
inadvertently takes more time than prescribed, he/she should bring this to the attention of the instructor before
he/she submits the assignment. Cadets and students must immediately stop work and put their pencils down at the
command “cease work.” If work must be done after cease work (name on paper, numbering pages) ask your
instructor. Do not chance misinterpretation of your actions.
Individual Behavior
A cadet or student is frequently required to complete graded requirements under conditions in which it is possible to
observe another student’s work. Cadets and students must be aware that observing another student’s work, even
only to confirm that their work is correct, is improper and may constitute an honor violation. Unintentional
observation of another cadet’s work, in a graded situation, must be brought to the immediate attention of the
instructor.
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The Information Commons
The Information Commons is available for use by both cadets and students, but one should not abuse the materials
in this facility. The wrongful removal of pages from journals or solutions books, or the deliberate misfiling of
references within the library, even if there is an intent to return them at some future date, are unethical acts.
Furthermore, to the extent that these acts deprive other students of the opportunity to gain access to needed material
for research or study, these acts provide an unfair advantage and could be construed as cheating and/or stealing.
Stealing
Cadets/students violate the Honor Code if they unlawfully possess items which belong to another without
authorization from or permission of the owner. This deprivation of property may be either temporary or permanent.
Borrowing
An unalterable aspect of cadet life is the close living conditions in a dormitory environment. A foundation of trust
and friendliness within the Regiment and the student body, fostered by the Honor Code and Committee, supports the
basis by which cadets and students can live without fear of theft. Unfortunately, irresponsibility and the lack of
respect for property results in abuses of trust. Abuses occur when a cadet or student takes another’s property
without permission and fails to return it in a manner and condition satisfactory to the owner. Such abuses are not in
keeping with the standards of the Regiment and student body. A cadet or student will have the owner’s explicit
permission prior to borrowing an item. Abuses of borrowing will be resolved in the Honor Committee and can be
investigated, in cases of failure to return the item, as an allegation of stealing.
Though not necessarily an honor violation, improper borrowing is a serious breach of consideration and respect - an
unethical act. The presence of trust in the dormitories and classroom brings freedom but not a license to appropriate.
Borrowing carries with it the responsibility of ensuring that the item is returned quickly and in the same condition as
when it was borrowed. Commonly, notes indicating who borrowed the item at what time are left to the owner as a
courtesy. However, notes are never a substitute for receiving prior permission.
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APPENDIX B
Reviewed 10 August 2015
STUDENT ALCOHOLIC BEVERAGE POLICY
From:
To:
Subj:
Commandant of Cadets
All Hands
Student Alcoholic Beverage Policy
The following information constitutes the Alcoholic Beverage Policy for all students at the Massachusetts Maritime
Academy. This policy is in conformance with the Laws of the Commonwealth of Massachusetts concerning
alcoholic beverages.
AGE
•
Students must be 21 years of age or older to purchase, transport, serve or consume alcoholic beverages.
•
Students may not purchase or procure alcoholic beverages for individuals who are not 21 years of age.
•
Students who are not of legal drinking age may not purchase, transport, personally carry, store, or consume
alcoholic beverages, or be present in the area where alcoholic beverages are being served.
•
Only a valid driver's license, passport, or an official Massachusetts Registry of Motor Vehicles drinking age
identification card is acceptable proof of age.
•
Misrepresentation of identification for the purpose of obtaining access to the area where alcoholic
beverages are being sold is prohibited and considered an honor violation punishable in accordance with the
Regulations and Standards for cadets and students.
POLICY GUIDELINES
•
Consumption of alcoholic beverages in any public ways, parks, playgrounds, or private land without
consent of the owner is expressly prohibited in the Commonwealth of Massachusetts.
•
Alcoholic beverages are NOT authorized on the Academy property, to include: campus grounds (including
the beach), dormitories, vehicles, training ships and Academy buildings.
•
Alcoholic beverages may be present on campus only under authorized and licensed conditions.
•
To the extent authorized by law, alcoholic beverages may be offered to persons who are 21 years of age or
older for consumption on a social or gratuitous basis. Alcoholic beverages may not be offered either
gratuitously or otherwise to individuals who are under age 21.
•
Alcoholic beverages and promotional materials may not be provided as prizes or awards to individuals or
campus organizations.
•
Alcoholic beverage advertising is not permitted on campus or in institution media, including that which
promotes events or advertises products.
GUIDELINES FOR GROUP EVENTS
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•
The function must be available only to members of the Regiment of Cadets, other matriculated students and
their invited guests.
•
Safeguards must be taken to ensure an orderly function to protect the rights of other members of the
community against undue interference, noise, or other disturbance.
•
Adequate assurance must be given that there will be no violation of civil laws. If violations of state law
occur, the sponsoring group may face civil prosecution which can result in fines and/or confinement.
SANCTIONS
•
Violations of this alcoholic policy will result in disciplinary actions in accordance with the Regulations and
Standards for the Regiment of Cadets of the Massachusetts Maritime Academy or other regulations
applicable to students.
FANTAIL CLUB REGULATIONS
•
The Fantail Club is an on-campus student establishment authorized to serve food and non-alcoholic
beverages to certain students and their guests. It is operated by the Academy in accordance with all
applicable state and local laws.
ACADEMY ASSISTANCE AND STUDENT ALCOHOL AND DRUG AWARENESS
•
It is the policy of the Academy to educate, counsel, and assist students in matters that relate to the use of
alcohol. The academy provides alcohol and drug abuse education programs beginning with Freshman
Orientation, at the beginning of every semester, as well at the pre-port briefing at every port during Sea
Term.
•
The Cadet Cadre and Company Officers participate in the Certified Peer Educator program (a BACCHUS
initiative), a comprehensive training program designed to empower students with the core training to
educate, intervene, listen to and help their peer make healthy lifestyle choices.
•
Students are required to take online training, the Alcohol eCheckuptogo program, prior to Freshman
Orientation, which provides preventive education in alcohol. This program is also an online resource
available throughout the semester. Alcohol eCheckuptogo is a comprehensive approach to reducing the risk
of alcohol abuse among college students which can be found at:
https://interwork.sdsu.edu/echeckup/usa/alc/coll/maritime
•
Students are encouraged to support current educational and other guidelines for responsible drinking,
specifically:
o
o
o
Develop and use a designated driver system.
Limit alcoholic consumption to approximately one ounce of alcohol per hour.
Plan social functions that emphasize activities other than alcohol consumption.
•
The Counseling Office and the Company Officer Staff are available to assist students, as needed, in these
matters.
•
The referral program provides liaison with Caron Treatment Centers to provide alcohol awareness,
intervention and educational programs, as well as the utilization of other counseling, health and academic
resources. Referrals are made to local treatment programs after an offense involving either alcohol, drug
use, or both.
Signature of Cadet/Student
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Date
Edward J. Rozak, CAPT-MMA
Commandant of Cadets
APPENDIX C
Reviewed 10 August 2015
HAZING POLICY
In accordance with Law of the Commonwealth and the policy of the Academy, the hazing of any student is
prohibited. No person or organization shall create a situation that recklessly or intentionally endangers the mental or
physical health of a cadet. Such conduct shall include whipping, beating, branding, forced calisthenics, exposure to
the weather, forced consumption of any food, liquor, beverage, drug or other substance, or any other brutal treatment
of forced physical activity that is likely to adversely affect the physical health or safety of any cadet or other person,
or which subjects the cadet to extreme mental stress, including extended isolation. Any cadet who violates this
policy shall be subject to disciplinary action that may include dismissal.
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APPENDIX D
Reviewed 10 August 2015
SEXUAL HARASSMENT, TITLE IV AND CLERY ACT
Sexual harassment will not be tolerated at Massachusetts Maritime Academy. This communication is to educate
students, staff, and faculty about the problem, to highlight the issues involved in harassment, and to provide
direction and assistance to victims. All faculty, staff, administrators and students at the Massachusetts Maritime
Academy will be required to complete the online education program, Campus Answers, to teach about preventing
discrimination, sexual violence, Title IX, VAWA and the Clery Act.
What is Sexual Harassment?
Sexual harassment is an abuse of power that demeans a person and interferes with that person’s ability to participate
in an educational setting. Sexual harassment includes sexual advances, requests for sexual favors, and other
physical and non-physical conduct of a sexual nature when:
1. Submission to or rejection of such advances, requests, or conduct is made either explicitly or implicitly as a
basis for educational decisions.
2. Such conduct has the purpose or effect of creating an intimidating, hostile, humiliating, or sexually offensive
educational environment.
Types of Sexual Harassment
Blatant forms of sexual harassment include sexual propositions, inappropriate touching, unsolicited embracing or
kissing, and assault or rape. Subtle, inappropriate behavior includes obscene jokes, sexual innuendoes, leering, and
intimate language, such as “dear,” “sweetheart,” “darling,” “stud.”
Peer Harassment
Peer harassment is a form of unwanted sexual attention often used to exhibit power or to create an image of power
among peers. Sexist jokes, remarks, whistling, unsolicited touching, and physical assault are all forms of peer
sexual harassment. Additionally, pornography in the workplace, dormitory, or study area, comments about a
person’ body or clothing, are all considered to be forms of sexual harassment. Peer harassment usually involves
male students harassing female students, though it may involve female students harassing male students, individuals
harassing a member of the same sex, or harassment based on sexual orientation or gender identity.
The most common form of peer sexual harassment consists of sexist comments, jokes, and innuendoes. The most
extreme form of peer harassment is rape, including “date” or “acquaintance” rape.
The effects of peer harassment can cause a victim to feel angry, frightened, confused and/or guilty. Some victims of
peer harassment express fear for their personal safety and fear of retaliation, as many students live in dormitories,
often in close proximity to the harasser.
Sexual harassment situations in the academic setting may involve a student being harassed by a faculty member,
administrator, or other person in a position of authority. It can occur with an imbalance of power in a relationship
when a person in authority threatens adverse action if a subordinate does not agree to conduct of a sexual nature.
This is quid pro quo sexual harassment.
Students who are sexually harassed in this setting often feel vulnerable and uncertain about how to handle the
situation. Many students are developing a self-identity and are experiencing independence for the first time. Unless
a student has friends or professors whom he/she trusts, the student may feel isolated. Occasionally, peers may be
insensitive to the seriousness of sexual harassment and may suggest that the student ignore the behavior.
Students are concerned about their grades, and naturally they may be reluctant to file sexual harassment charges
against a professor or supervisor. If that professor or supervisor is an advisor, a mentor, or teaches a course of
particular interest to a student, a student may decide to change his/her course of study to avoid the harassment or
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may opt out to somehow deal with the harassment. The laws in Massachusetts are especially strict with quid pro
quo harassment. It is illegal, and it will not be tolerated at MMA. Retaliation against someone for making a
complaint, reporting an incident, or cooperating in an investigation is also illegal and a violation of MMA policy.
Effects of Sexual Harassment
The effects of sexual harassment can be emotionally and physically devastating. Victims may experience a variety
of reactions to the harassing behavior. Anger, depression, self-blame, denial and decreased self-esteem are common
emotional reactions to sexual harassment. Headaches, stomach disorders, inability to concentrate, insomnia, and
backaches can be physical symptoms experienced due to the stress a victim experiences.
Sexual Harassment Laws
Sexual harassment of students is a violation of Title IX of the United States Education Amendments of 1972, which
prohibits sex discrimination in education. As described above, academic sexual harassment can be a hostile
environment harassment in which the sexuality of a student is emphasized in a manner which prevents or impairs
that student’s full enjoyment of educational benefits, climate, or opportunities. Again, quid pro quo harassment
occurs when unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a
sexual nature occurs and grades or educational progress are made contingent upon submission to such conduct.
Within the Commonwealth of Massachusetts, sexual harassment in an educational setting is a form of sex
discrimination and is illegal under the provisions of Massachusetts General Laws, Chapter 151C, Section 2 (g).
What to Do if Sexual Harassment Occurs
A. Communicate: Be Assertive
Tell the offender firmly and politely, verbally or in writing, that the behavior is unwelcome, offensive,
inappropriate, and creates an intimidating environment for you. Stress that you are not interested in his/her
suggestions and that you want the behavior to stop immediately. Label the harasser’s conduct to him/her as soon
as it happens. Sometimes a harasser may claim that the victim did not tell the harasser he/she was doing
anything wrong. Firmly say, “That is harassment, and it is interfering with my studies.”
B. Record the Incident
Document the incident as precisely as possible. Keep a written record detailing the incident. Include names,
times, location, and any specific language or conduct involved. It is important to list witnesses, if any, and to
obtain a written confirmation of the harassment witnessed. Save any potential evidence including text messages,
voice messages, emails or social media.
C. Tell Someone
Most sexual harassment can be stopped by “Step A” listed above. The Academy has a responsibility to make
sure that co-workers and students, as well as supervisors or managers, do not engage in any form of sexual
harassment. Do not accept sexual harassment as “this is just the way it is”. If harassment cannot be resolved by
“Step A” and it continues, you must tell someone. For personal support, counseling, or to follow through with
an informal or formal complaint, notify the following Academy staff for consultation and resolution:
Title IX Coordinator
Director of Human Resources
Commandant of Cadets
Health Services
Affirmative Action Officer
Commandant of Cadets
Deputy Commandant of Cadet
Counseling Center
A copy of the Commonwealth of Massachusetts’ State College Affirmative Action/Equal Opportunity/Diversity
Plan which includes state-wide policy prohibitions against sexual harassment is available in the following
locations:
Office of Equal Opportunity and Diversity, Harrington Building
Human Resources, Harrington Building
Massachusetts Maritime Academy website: maritime.edu/title-ix
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TITLE IX and Clery Act
In accordance with the laws of the Commonwealth, The Jeanne Clery Disclosure of Campus Security
Policy and Campus Crime Statistics Act, 20 U.S.C. § 1092(f) (“Clery Act”), and Title IX of the Education
Amendments of 1972, 20 U.S.C. § 1681, and the Violence Against Women Act, 42 U.S.C. § 14045(b) (“VAWA”)
and the policy of the Academy, all faculty members, students, cadets, cadet candidates and employees of the
Academy, to include persons employed in a temporary status or sub contracted; to include the delivery of goods and
services and those acting in any official capacity whether temporarily are subject to the laws governing the
prohibition of Domestic Violence, Dating Violence and Stalking. The Academy also recognizes the lesser offense of
Criminal Harassment.
In Massachusetts, “domestic violence” refers to abuse committed by a member of a family, a household, an
intimate partner or substantial dating partner against another member of the family, household, or against the
intimate partner. “Abuse”, the occurrence of one or more of the following acts: (a) attempting to cause or causing
physical harm; (b) placing another in fear of imminent serious physical harm; (c) causing another to engage
involuntarily in sexual relations by force, threat or duress. “Family or household members” are persons who: (a) are
or were married to one another; (b) are or were residing together in the same household; (c) are or were related by
blood or marriage; (d) having a child in common regardless of whether they have ever married or lived together; or
(e) are or have been in a substantive dating or engagement relationship, which shall be adjudged by district, probate
or Boston municipal courts in consideration of the following factors: (1) the length of time of the relationship; (2)
the type of relationship; (3) the frequency of interaction between the parties; and (4) if the relationship has been
terminated by either person, the length of time elapsed since the termination of the relationship. Mass. Gen. Laws
c. 209A, § 1.
In Massachusetts, rape is the penetration of any bodily orifice by any part of the body, or by an object, performed
against the victim's will, without consent, and with the threat of or actual use of force. Mass. Gen. Laws c. 265, §
22.
Sexual assault is charged as indecent assault and battery in Massachusetts. It is defined as a crime that occurs when
the offender, without the victim's consent, intentionally has physical contact of a sexual nature with the victim.
Mass. Gen. Laws c. 265, § 13H.
In Massachusetts, stalking is a willful and malicious pattern of conduct or series of acts over a period of time
directed at a specific person which seriously alarms or annoys that person and would cause a reasonable person to
suffer substantial emotional distress, or the making of a threat with the intent to place the person in imminent fear of
death or bodily injury. Mass. Gen. Laws c. 266, § 43.
In Massachusetts, criminal harassment is a knowing pattern of conduct or series of acts over a period of time
directed at a specific person, which seriously alarms that person and would cause a reasonable person to suffer
substantial emotional distress. Such conduct or acts described in this paragraph shall include, but not be limited to,
conduct or acts conducted by mail or by use of a telephonic or telecommunication device including, but not limited
to, electronic mail, internet communications or facsimile communications. Mass. Gen. Laws c. 266, §43A.
There is no specific statutory definition or crime of “dating violence” in Massachusetts other than what might
exist under the ambit of Chapter 209A.
There is no statutory definition of consent in Massachusetts. A person, however, cannot lawfully consent to
sexual contact if she or he was using drugs or alcohol to the point of incapacitation, or if she or he was drugged,
asleep, unconscious, or underage.
All cadets and cadet candidates are subject to the Regulations and Standards of the Academy and any such
reported offense(s) described above shall be categorized/classified utilizing the guidelines of the Academy Rules
and Regulations and reported to the District Attorney of jurisdiction and as such may be subject to any and all
criminal proceedings.
All cadets and cadet candidates shall familiarize themselves with the above acts and seek clarification when
needed.
Victim Rights
A. Victims have a right to seek assistance from campus authorities and law enforcement.
B. Victims can seek institutional or judicial response to include no contact order, restraining order or protective
orders.
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C. Victims have a right to protective measures. Protective measures can be interim such as restrictive access to
campus and facilities. Institution may implement protective measures such as restricting alleged perpetrator
access to campus, facilities or events.
D. Accuser and accused must be notified simultaneously and in writing of the outcome of proceedings, appeal
procedures, any change to result before it becomes final, and when the result becomes final.
APPENDIX E
Reviewed 10 August 2015
All faculty, staff, administrators and students at the Massachusetts Maritime Academy will be required to complete
the online education program, Campus Answers, to teach about preventing discrimination, sexual violence, Title IX,
VAWA and the Clery Act.
PREVENTING AND RESPONDING TO SEXUAL HARASSMENT & ASSAULT
Sexual Violence is defined as follows:
Sexual violence refers to physical sexual acts perpetrated against a person’s will or where a person is incapable
of giving consent (e.g., due to the student’s age or use of drugs or alcohol, or because an intellectual or other
disability prevents the student from having the capacity to give consent). A number of different acts fall into
the category of sexual violence, including but limited to, rape, sexual assault, sexual battery, sexual abuse, and
sexual coercion. Sexual violence can be carried out by school employees, other students, or third parties. All
such acts of sexual violence are forms of sex discrimination prohibited by Title IX.
(1)
SEX OFFENSES POLICIES AND PROCEDURES
Sexual Assault Educational Programs
The Academy offers educational programs aimed at preventing sexual assault and harassment. These
programs promote the awareness of rape, acquaintance rape, and other forcible and non-forcible sex
offenses.
The Academy educates the student body about sexual assaults and date rape through mandatory
freshman orientation each fall. The Police Department offers sexual assault education and information
programs to the campus community upon request. Literature on date rape education, risk reduction,
and the Academy’s response is available through the Commandant of Cadet’s Office.
(2)
REPORTING THE ASSAULT
If You Are Sexually Assaulted, Be Sure To Take The Following Steps:
• Report the incident as soon as possible to the MMA Public Safety Department, which is open 24 hours
a day, seven days a week. The Public Safety Department is located in the Bresnahan Hall. If you are on
campus, call ext. 1025. If you are calling from off campus, dial 508-830-5000 ext: 1025.
• Students have the option to notify appropriate law enforcement authorities, including the MMA
Public Safety Department and the Bourne Police Department, depending on where the assault occurred.
Academy personnel will assist the student in notifying these authorities, if the student requests
assistance.
• Title IX Individuals may also report a sex offense to the Academy’s Title IX coordinators. This office is
responsible for coordinating the institution’s compliance with Title IX. The Title IX Coordinator i s
Elizabeth Benway, Director of Human Resources, (508-830-5086), whose office is in the Harrington
Hall. The institution’s sexual harassment policy, including a description of the grievance procedures can be
found in the MASSACHUSETTS STATE COLLEGES AFFIRMATIVE ACTION / EQUAL
OPPORTUNITY
/ DIVERSITY PLAN on the MMA website under the Equal Opportunity & Diversity on Quick Links. The
web link is below: maritime.edu/office-equal-opportunity-diversity. Get medical attention. It is important
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to get medical attention --- as soon as possible after the assault --- from a hospital emergency room, or
private physician. Treatment may include testing for sexually transmitted diseases, and giving
medication to prevent pregnancy. Documenting evidence of the sexual assault for use in legal
proceedings is also part of the procedure.
• MMA students, who report an incident of sexual assault to the MMA Public Safety Department, may
be transported and accompanied to the appropriate community-based hospital for medical attention.
• Be sure to preserve any evidence that may be necessary to prove the assault occurred. Do not shower or
bathe, douche, or change or launder any clothing worn during the assault, until you are examined by a
doctor.
NOTE: In cases where a sexual assault victim has bathed, showered, or otherwise compromised
potential evidence, he/she should still report the assault; as such actions may not prevent
prosecution or conduct proceedings from going forward.
Various counseling options are available from the Academy through the Health Services, including
Mental Health counseling, (508.830.5000 x1480). Counseling and support services outside the
Academy may be obtained through the Independence House/Cape Cod Rape Crisis Center
indhouse.net/counseling- services/sexual-violence/. Confidential counseling is also available at New
Day Health Imperatives, (Hotline: 508. 588.8255). healthimperatives.org/anewday/new-day
(3)
RESOURCES AND ASSISTANCE FOR VICTIMS OF SEXUAL ASSAULT
Various counseling options are available from the Academy through the Health Services, including
Mental Health counseling, (508.830.5000 x1480). Counseling and support services outside the
Academy may be obtained through the Independence House/Cape Cod Rape Crisis Center
indhouse.net/counseling- services/sexual-violence/. Confidential counseling is also available at New
Day Health Imperatives, (Hotline: 508. 588.8255). healthimperatives.org/anewday/new-day
(4)
NOTIFICATION TO STUDENTS OF CHANGE IN ACADEMIC AND HOUSING
FOLLOWING AN INCIDENT OF SEXUAL MISCONDUCT
The Academic Dean can provide assistance to a student if he/she requests to make changes in his/her
academic status or living situation after an assault has occurred. Student victims have the option to
change their academic and/or on-campus living situations after an alleged sexual assault, if such changes
are reasonably available.
(5)
POLICY REGARDING CAMPUS DISCIPLINARY PROCEDURES IN CASE OF AN
INCIDENT OF SEXUAL MISCONDUCT
An MMA student charged with sexual assault under the Academy's sexual assault policy may be
disciplined under the appropriate MMA Student Code of Conduct, as well as prosecuted under
Massachusetts’s criminal statutes.
Whether or not a criminal prosecution occurs, the Academy retains the right to proceed with disciplinary
action at any time. The Academy need not await the disposition of any such criminal prosecution. The
disciplinary action will be handled in accordance with the student code of conduct.
Possible sanctions that may be imposed following the final determination of an on-campus disciplinary
procedure regarding rape, acquaintance rape, or other sexual offenses may include dismissal or expulsion,
suspension or conduct probation.
126
Academy disciplinary proceedings, as well as special guidelines for cases involving sexual misconduct,
are detailed in the Regimental Manual. The Regimental Manual provides, in part, that the accused and
the victim will each be allowed to choose one person who has had no formal legal training to accompany
them throughout the hearing. A student found guilty of violating the Academy sexual misconduct policy
could be criminally prosecuted in the state courts and may be suspended or expelled from the Academy
for the first offense.
Cadets must realize that regardless of major, while aboard ship and complying with the ship’s
regulations, they are subject to disciplinary reporting to the US Coast Guard. Should the cadet return to
the Academy and continue matriculation without any further problems, then the Academy will give the
USCG a positive character reference on the license application. The USCG may do a separate
investigation into the character of the cadet (applicant for license).
Educational programs that promote the awareness of rape, acquaintance rape and other sex
offenses are presented by the Campus Police Department and Health Services. The Commandant
of Cadets, Athletic Department, Health Services and other designated CSA individuals are available
to help students. All CSA offices have been made aware of the seriousness of sexual offenses and
would make appropriate referrals.
(6)
INVESTIGATIVE PROCESS
When an allegation is made by a student or employee against another student or employee that is covered
by the Clery Act, Title IX or the Violence Against Women Act or is potentially a felony, the responsible
Academy official who is made aware of the allegation shall formally report the allegation as soon as
possible, preferably in writing, to the Vice President of Student Services. The Vice President, once
notified, shall make the determination, using the table below, of which Academy department shall serve
as the lead investigating department.
Additionally the Vice President shall inform all potential lead departments of the allegation within 24
hours regardless of the determination of the lead.
(7)
Severity of Allegation
Lead Department
Allegation appears to meet or exceed criminal threshold
Public Safety
Allegation appears to meet or exceed Title IX threshold yet
does not meet criminal threshold OR the allegation is an
employee on employee complaint OR the allegation is a student on
employee complaint
Human Resources
Allegation does not meet either criminal or Title IX
threshold AND is a student on student complaint
Commandant’s Office
STATEMENT OF ACCUSSED AND ACCUSER NOTIFICATION OF OUTCOME OF
DISCIPLINARY PROCEDURE
127
In cases where an MMA student is charged with sexual assault, the student code of conduct provides that
both the accuser and accused are entitled to the same opportunities to have others present during a
campus disciplinary proceeding. Both the accuser and the accused are entitled to have others present
during a disciplinary hearing. MMA will disclose to the alleged victim of a crime of violence or a nonforcible sex offense the report containing results of any disciplinary proceeding conducted by the
institution against a student who is the alleged perpetrator of such crime or offense. If the alleged victim
is deceased as a result of such crime or offense, the next of kin of such victim shall be treated as the
alleged victim for purposes of this paragraph.
(8)
SEX OFFENDER REGISTRY
In accordance to the "Campus Sex Crimes Prevention Act" of 2000, which amends the Jacob Wetterling
Crimes Against Children and Sexually Violent Offender Registration Act, the Jeanne Clery Act and the
Family Educational Rights and Privacy Act of 1974, the Massachusetts Maritime Police Department is
providing a link to the Massachusetts State Police Sex Offender Registry. This act requires institutions of
higher education to issue a statement advising the campus community where law enforcement
information provided by a State concerning registered sex offenders may be obtained. It also requires
sex offenders already required to register in a State to provide notice of each institution of higher
education in that State at which the person is employed, carries a vocation, or is a student. In the
Commonwealth of Massachusetts, convicted sex offenders must register with the Sex Offender and
Crimes Against Minors Registry maintained by the Department of State Police. In Massachusetts this
information can be found at www.mass.gov/eopss/crime-prev-personal-sfty/sex-offenders/obtaininginformation-about-sex-offenders.html
NOTE: The Higher Education Amendments of 1998 enacted during the 105th Congress on October 7,
1998 include revisions. The campus security section of the federal Higher Education Act is
formally named in memory of Jeanne Clery.
(9)
UNLAWFUL USE OF THE INFORMATION FOR PURPOSES OF INTIMIDATING OR
HARASSING ANOTHER IS PROHIBITED AND WILLFUL VIOLATION SHALL BE
PUNISHABLE AS A CLASS 1 MISDEMEANOR.
The Massachusetts State Police is responsible for maintaining this registry. Follow the link below to access
the Massachusetts State Police website. www.mass.gov/eopss/agencies/sorb/
128
APPENDIX F
Reviewed 10 August 2015
FRATERNIZATION
General
Professional relationships are essential to the effective operation of all organizations, but the nature of the maritime
service and other professional organizations requires absolute confidence in command and unhesitating adherence to
orders. This distinction makes the maintenance of professional relationships at Massachusetts Maritime Academy
more critical than at other colleges. The personal relationships between members are normally matters of individual
choice and judgment. They become matters of concern when they adversely affect or have the potential to adversely
affect the Academy by eroding morale, good order, discipline, respect for authority, unit cohesion or mission
accomplishment. Professional relationships are those interpersonal relationships consistent with integrity, service
before self and excellence in all we do.
MMA cadets understand that the needs of the institution outweigh personal desires. This guidance focuses on
personal relationships and their impact on the interest of Massachusetts Maritime Academy as an institution.
Policy
Fraternization: Fraternization is a personal relationship between cadets that violates the customary bounds of
acceptable behavior prejudices good order and discipline, discredits the Academy or operates to the personal
dishonor of the cadets involved. Cadets will not form personal relationships with other cadets more junior in their
chain of command. The custom is gender neutral. Fraternization can occur between males, between females and
between males and females. Because of the potential damage fraternization can cause to morale, good order,
discipline and unit cohesion, the offense of fraternization is provided for as a Class II offense in the Cadet
Regimental Manual under Standards of Behavior, 3-205-D-2-r.
Professional Relationships: Professional relationships are those that contribute to the effective operation of the
Academy. The Academy encourages personnel to communicate freely regarding their careers, performance, duties
and mission. This type of communication enhances morale and discipline and improves the operational
environment while at the same time reserving proper respect for authority and focus on the mission.
Unprofessional Relationships: Relationships are unprofessional when they detract from the authority of superiors,
or result in or reasonably create the appearance of favoritism, misuse of office or position, or the abandonment of
organizational goals for personal interests. An unprofessional relationship is more commonly a personal
relationship between an upper class (1/C and 2/C) and a lower class (3/C and 4/C). A personal relationship could
result in actual or perceived favoritism, unfairness, or partiality detrimental to the good order and discipline within
the regiment of cadets. Improper relationships can be inter-gender (male-female) or intra-gender (male-male,
female-female). Cadets must avoid unprofessional personal relationships. Specifically, an upper class cadet must
not date a member of the lower classes of cadets.
129
APPENDIX G
Reviewed 10 August 2015
MASSACHUSETTS MARITIME ACADEMY CHEMICAL TESTING PROGRAM
Purpose:
This policy establishes the Chemical Testing Program for the Regiment of Cadets at Massachusetts Maritime
Academy.
Summary:
The US Department of Homeland Security, acting by and through the United States Coast Guard, has promulgated
regulations (46CFR, Part 16) requiring the establishment of chemical testing for merchant marine personnel so as to
promote a drug-free and safe work environment. Additional testing procedures have been set forth by the
Department of Transportation (DOT) in regulations 49 CFR Part 40 and will be applicable to all regimental cadets at
Massachusetts Maritime Academy. In some cases testing for blood alcohol content is also included in chemical
testing requirements.
Subsequently, although certain states allow the recreational use of marijuana, the prohibitions as described by the
United States Coast Guard (DOT) are still in place, and recreational and/or medicinal use is not allowed.
Program Test Procedures:
The Chemical Testing Program (CTP) at the Academy will be conducted in accordance with 46 CFR Part 16
(Chemical Testing) and 49 CFR Part 40 (Procedures for Transportation Workplace Drug Testing Programs). A
Consortia/Third Party Administrator (C/TPA) company, “eScreen,” has been contracted to conduct all facets of the
CTP at the Academy, to include random basis, post-accident and probable cause drug testing. They are responsible
for selection, collection, testing and reporting as approved by the Department of Transportation.
All chemical testing will be done using urine samples which will be tested for the following dangerous drugs under
zero tolerance applicability:
1. Marijuana
2. Cocaine
3. Opiates
4. Phencyclidine (PCP)
5. Amphetamines.
6. Designer drugs, including but not limited to synthetic drugs K2, Spice, herbal potpourris are banned
substance.
All alcohol screening shall be done by breath analysis where a threshold of blood alcohol levels of 0.04% for
shipboard interpretation of intoxication and 0.08% in shore side interpretation of intoxication is used.
Types of Testing Programs:
1. All regimental cadets shall report to the Academy after previously submitting a negative result DOT
approved chemical testing for the five drugs specified above, referred to as pre-employment testing in the
regulations, except:
a. Cadets entering the Academy who have evidence that during the previous 185 days that has been
subject to a random testing program required by 46 CFR Part 16.230 for at least 60 days and did not
fail or refuse to participate in a chemical test for dangerous drugs.
130
b.
The requirement of this section is also applicable to any cadet who has been subject to suspension or
dismissal for aptitude or disciplinary infractions or was academically suspended for one semester or
more.
2. Random Basis Testing (Dangerous Drugs):
During each twelve (12) month period, twenty five percent (25%) of those cadets in the selection pool will
be subject to random basis testing. Since all cadets are automatically enrolled for each selection, it is
probable that they will be selected more than one time each year.
3. Serious marine incident testing (dangerous drugs and alcohol):
Any cadet directly involved in a serious marine incident is to be immediately chemically tested for
evidence of dangerous drugs and alcohol in accordance with the requirements of 46 CFR Part 4.06.
Collection of urine samples shall be done by a trained Academy employee or contractor, and blood-alcohol
content sampling shall be done using a breathalyzer by a trained Academy employee or contractor. Any
cadet so tested shall be placed in non-safety sensitive positions until the results are determined.
4. Reasonable cause testing (dangerous drugs and alcohol):
a. The Academy shall require any cadet who is reasonably suspected of using a dangerous drug to be
immediately chemically tested for dangerous drugs. The decision to test must be based upon a
reasonable and justifiable belief that the individual has used a dangerous drug based upon direct
observation of specific, contemporaneous physical, behavioral or performance indicators of probable
use. This belief shall be based upon the observation of the individual by two persons in supervisory
positions, namely two of either the Vice President of Marine Operations, the Master of the Training
Ship, the Commandant of Cadets, the Deputy Commandant of the Cadets, or one of the Academy’s
licensed health care providers. Testing will be conducted pursuant to the requirements of 46 CFR Part
16.250. Any cadet so tested shall be placed in non-safety sensitive positions until the results are
determined.
b. Testing for alcohol content may also be applied in similar circumstance of reasonable cause. When
testing for alcohol, the blood-alcohol content (BAC) shall be determined and the cadet tested shall be
placed in non-safety sensitive positions until the effects of alcohol no longer exist.
Applicability:
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
l.
Cadets shall be subject to these requirements while enrolled in the Academy, whether in regimental
dormitory living or regimental commuter status.
When a cadet is notified that a random selection has identified him/her, they shall immediately report
to the designated Academy collection site with photo identification to submit to the chemical testing.
Failure to report is interpreted as a positive result of the chemical testing.
A cadet who does not submit to the random test, and has a bona fide medical or special liberty absence
shall be tested immediately upon return to the Academy.
Should any testing program be required (random, serious marine incident or reasonable cause) aboard
the ship while underway or in an out-port (US or Foreign), then collection samples shall be collected
by trained Academy medical personnel and the chain-of-custody shall pass from them to the vessel’s
Master, who will then supervise transfer to C/TPA.
Chemical test results will be maintained separately from the individual’s official personnel file.
In conjunction with the C/TPA, positive test results will be reviewed by a Medical Review Officer who
may act thereafter in accordance with 49 CFR, Part 40, which includes US Coast Guard notification.
Cadets may obtain the results of the test administered to that cadet from the Commandant of Cadet’s
Office.
Cadets with a confirmed positive test result may request a split sample testing, but under no
circumstances will that cadet be permitted to re-test as a substitute for a specific collection. Costs
associated with split sample testing shall be the responsibility of the cadet requesting the test.
Cadets with a confirmed positive tests results shall be subject to disciplinary action, which may include
suspension or dismissal and may also be required to participate in a drug user evaluation or
rehabilitation program at his/her own expense.
Cadets who possess a USCG Merchant Mariners Credential (MMC or Z-Card) and test positive shall
be immediately reported to the nearest USCG Sector Office by the Commandant of Cadets.
Cadets who do not possess MMC shall have a positive test report sent to the Regional Examination
Center in Boston for addition to a candidate file profile.
Any cadet who tests positive for dangerous drugs will be required to submit to a (so-called) Sweeney
Cure Process, a process that has been accepted by the USCG for re-habilitation for users of dangerous
drugs at his/her own expense.
131
m. Any cadet who tests above the threshold for BAC testing for alcohol, may be subject to disciplinary
action, and in addition, may be required to participate in alcoholic evaluation and/or treatment at
his/her own expense.
STATEMENT AND ACKNOWLEDGEMENT OF THE ANTI-DRUG ABUSE
POLICY OF THE MASSACHUSETTS MARITIME ACADEMY
I agree to comply with Massachusetts Maritime Academy's Chemical Testing Program as
detailed in Appendix G of the Regimental Manual, inclusive random and reasonable cause
testing by urinalysis, where all chemical screening shall be conducted under DOT/US Coast
Guard compliance standards.
My signature affixed hereto certifies that I am fully cognizant of the foregoing policy of the
Massachusetts Maritime Academy.
_______________________
DATE
________________________________
SIGNATURE
________________________________
PRINT NAME
132
APPENDIX H
Reviewed 10 August 2015
MASSACHUSETTS MARITIME ACADEMY
DIVISION OF MARINE OPERATIONS
HIGHLIGHT POINTS OF NEW USCG POLICY ON DRUGS, ALCOHOL AND CONDUCT
Massachusetts Maritime Academy (MMA) has been notified by the US Coast Guard (USCG) that certain procedures
we have followed concerning chemical testing reporting and rehabilitation must be modified. The result of this new
process will allow MMA a higher confidence that the procedures we follow for returning cadets will, in fact, be
unified with Coast Guard processes and therefore give the cadets greater assurance that license issue is probable.
WHO DOES THIS EFFECT?
All cadets at the Massachusetts Maritime Academy
WHAT IS REPORTED?
1.
2.
3.
4.
5.
Use or possession of controlled substance;
Alcohol infractions, such as intoxication or driving under the influence;
Possession of weapon;
Assault; and
Theft
WHAT IS THE PROCESS AFFECTING the Merchant Mariners Credential (MMC) or license?
The US Coast Guard will determine exactly what effect the infractions will have upon the individual cadets.
a)
As an example, the harshest actions would be for those cadets who possess an MMC. If a cadet tests
positive for a controlled substance, he/she will immediately have their MMC revoked. MMA will dismiss
the cadet, and the USCG will then guide the mariner to follow a “cure process” that will probably take at
least 15-18 months.
b) If no document is possessed, then MMA will dismiss the cadet and initiate the USCG Cure policy as stated
above; and
c) Misconduct is referred to as any violation of laws or regulations, but also includes failure to comply with
shipboard regulations. As an example, a cadet gets into a fight aboard ship and is brought forward on Class
I charges for assault. If that cadet is found guilty and disciplined via either suspension of dismissal, then
we are required to report the circumstance to the Coast Guard.
Cadets must realize that regardless of major, while aboard ship and complying with the ship’s regulations, they are
subject to disciplinary reporting to the US Coast Guard. Should the cadet return to the Academy and continue
matriculation without any further problems, then the Academy will give the USCG a positive character reference on
the license application. The USCG may do a separate investigation into the character of the cadet (applicant for
license).
The overpowering message that the Coast Guard is sending is that they want to insure that they only issue licenses
(including MMC) to men and women of good character.
133
APPENDIX I
Reviewed 10 August 2015
MASSACHUSETTS MARITIME ACADEMY BULLYING
Bullying will not be tolerated at Massachusetts Maritime Academy. This communication is to educate students,
staff, and faculty about the problem and to highlight the issues involved in bullying.
TYPES OF BULLYING:
BULLYING: The repeated use by one or more students of a written, verbal or electronic expression or a physical
act or gesture or any combination thereof, directed at a victim that: (i) causes physical or emotional harm to the
victim or damage to the victim’s property; (ii) places the victim in reasonable fear of harm to himself or damage to
his property; (iii) creates a hostile environment at school for the victim; (iv) infringes on the rights of the victim at
school; or (v) materially and substantially disrupts the education process or the orderly operation of a school. For
the purpose of this section, bullying shall include cyber-bullying.
CYBER-BULLYING: Bullying through the use of technology or any electronic communication, which shall
include, but shall not be limited to, any transfer of signs, signals, writing, images, sounds, data or intelligence of any
nature transmitted in whole or in part by a wire, radio, electromagnetic, photo electronic or photo optical system,
including, but not limited to, electronic mail, internet communications, instant messages or facsimile
communications. Cyber-bullying shall also include (i) the creation of a web page or blog in which the creator
assumes the identity of another person or (ii) the knowing impersonation of another person as the author of posted
content or messages, if the creation or impersonation creates any of the conditions enumerated in clauses (i) to (v),
inclusive, of the definition of bullying. Cyber-bullying shall also include the distribution by electronic means of
communication to more than one person or the posting of material on an electronic medium that may be accessed by
one or more persons, if the distribution or posting creates any of the conditions enumerated in clauses (i) to (v),
inclusive, of the definition of bullying.
CHAPTER 92 of the Acts of 2010
134
APPENDIX J
Reviewed 10 August 2015
Massachusetts Maritime Academy Recycling Plan
The incoming fourth class will be taught during Orientation which items can and cannot be recycled, how frequently
the materials are collected and where they go upon collection.
The following is the proposed method and schedule for this recycling program:
•
Each cadet’s room will be provided with one blue desk-side 4-7 gallon recycling bin, containing no plastic
liners.
•
Cadets will place these bins outside of their rooms for the morning cleaning stations on the day designated
for their class.
•
Collection will be made by two (2) fourth class cadets per deck at 0600 cleaning stations. One cadet will
be assigned to recycling, and will empty all of the small recycling bins into one 32-gallon blue recycling
bin with wheels. Trash will be collected by the other fourth class cadet, who will empty all of the trash cans
– leaving the liners in the trash cans – into one 32-gallon brown trash bin with wheels. Both of these bins
are to be kept at the end of the passageway at all times.
-
4/C recyclables and trash will be collected every morning during 0600 cleaning stations.
-
3/C, 2/C, and 1/C recyclables and trash will be collected every Monday and Wednesday morning
during 0600 cleaning stations.
•
Both the 32-gallon blue recycling bin and the 32-gallon brown trash bin will be emptied out daily on the
04 deck by the two (2) fourth class cadets assigned to recycling and trash duty.
•
Both the 32-gallon blue recycling bin and the 32-gallon brown trash bin will be emptied out on Monday
and Wednesday for the 03, 02, and 01 decks.
135
APPENDIX K
Reviewed 10 August 2015
MASSACHUSETTS MARITIME ACADEMY
IT SERVICES ACCEPTABLE USE POLICY
Responsible Use of Information Technology:
Information technology resources provided by MMA are made available to students, faculty, staff and approved
guests primarily as tools for enhancing and facilitating teaching, learning and administrative functions. MMA
encourages the use of college resources for these primary activities. These resources include, but are not limited to,
hardware (including telephones, computers, traditional media equipment and multimedia facilities and equipment)
either owned or leased by the College, software, and consulting time (and expertise) of the staff of the Information
Technology Services (ITS) Department.
Massachusetts Maritime Academy reserves the right to keep primary activities operational. As a consequence, the
use of technology resources provided by the Academy for endeavors not directly related to enhancing and
facilitating teaching, learning and administrative functions should be considered as secondary activities. Should
such secondary activities in any way interfere with primary activities, they may be terminated immediately and the
offending parties may forfeit their right to access college information technology resources.
Many of the information technology resources of the Academy are shared among the entire Academy community.
Everyone using those resources should be considerate of the needs of others and be certain that nothing is done to
impede anyone else’s ability to use these resources. Such impediments may include, but are not limited to:
• Activities that obstruct usage or deny access to others, including extraordinary bandwidth usage
• Activities that relate to sexual, racial and other forms of harassment
• Activities that are libelous
• Activities that violate copyright laws
• Activities that violate local, state or federal laws
• Activities that violate UMASS ITS (service provider) acceptable use policies
• Activities that violate cadet regulations
• Unauthorized use of computer accounts
• Impersonating other individuals
• Attempts to capture or crack passwords or break encryption protocols
• Activities that compromise privacy
• Attempting to “hack” into any computer either at this College or elsewhere
• Destruction or alteration of data or information belonging to others
• Attempting to create, for any purpose, worm or virus programs or programs that attempt to explore or
exploit network, security or other vulnerabilities
• Allowing anyone else to use any of your account(s)
• Extensive use of resources for private or personal use (such as personal web pages or sites)
The use of any information technology resources of the College implies acceptance of all current operational
policies.
Monitoring of Computer Systems and Network Resources:
In compliance with federal law, the College cannot guarantee privacy nor should a user have any expectation of
privacy in any message, voice communication, file, image or data created, sent, retrieved or received by use of the
Academy’s equipment and/or access. The Academy reserves the right to monitor any and all aspects of its computer
systems and to do so at any time, without notice, and without the user’s permission.
The Academy holds as core values the principles of academic freedom and free expression. In consideration of
these principles, the Academy will not monitor the content of electronic communications of its employees in most
instances, nor will it examine the content of employee electronic communications or other employee electronic files
stored on its systems except under certain circumstances. In this context, “electronic communications” include, but
are not limited to, telephone communications, so-called “voice mail,” e-mail, online chat and other computer files
traversing the Academy network or stored on Academy equipment.
Examples of when monitoring and/or review may occur include, but are not limited to, the following circumstances:
• Communications or files targeted by orders of the court of law.
136
•
•
•
•
•
Electronic communications or files that have been inadvertently exposed to technical staff who are
operating in good faith to resolve technical problems. When technical staff inadvertently sees or
potentially illegal content in communications or files, they are required to report what they have seen or
heard to appropriate authorities. Otherwise, the Academy expects technical staff to treat inadvertently
encountered electronic communications and files of Academy employees as confidential and not subject to
disclosure to anyone.
Routine administrative functions, such as security tests or computing systems, including password testing
by system administrators and investigations of attempted access into systems by unauthorized persons.
Routine office functions.
An investigation into allegations of violations of law or policy.
A reasonable or urgent need for access to Academy business documents when an employee is unavailable.
137
APPENDIX L
Reviewed 10 August 2015
MASSACHUSETTS MARITIME ACADEMY
Care and Action for Students Team (CAST)
Mental health issues can impact and sometimes jeopardize students’ college careers and academic standing.
Because the safety, health and well-being of all students are primary concerns, MMA has designed a team of
individuals focused on the care of cadets who may be in distress, Care and Action for Students Team (CAST).
Students often approach faculty or staff members when they need academic support or have personal concerns;
therefore you may be the first (or only) person to notice that a student is experiencing distress. Faculty, in particular,
have consistent contact with students, which makes it likely that they will first observe unusual behavior. While you
are not expected to assess or treat mental health problems, you are in a position to recognize certain behavioral
changes and may feel compelled to seek professional assistance on behalf of the student.
How to Make a Referral
Members of the Massachusetts Maritime Academy’s Community may refer students of concern to CAST by
submitting the Referral Form located at. Once a referral is submitted, you will be sent an automated reply
confirming that your referral has been received, and a member of CAST may contact you for additional information.
Alternately, you can make a referral by contacting any member of CAST.
Emergency Situations
If a student poses an immediate risk of harm to self or others, please call 911 or Public Safety at 508-726-0798 or
Extension 1025.
Referrals
While anonymous reports are accepted, you are STRONGLY encouraged to provide your name and contact
information in order to allow us to most effectively address your concern.
Name
James Fitzpatrick
Christopher Barry
Kerri O’Malley
Rory Deegan
Jennifer Levesque
Judith Kaechele
Pamela Wing
Title
Professor, Marine
Transportation
Staff Assistant, Athletics
Assistant Director,
Career and Professional
Services
Assistant Director,
Commandant’s Office
Counselor
Director of Health
Services
Campus Police Officer
Phone
508-830-5000 x 2109
Email
jfitzpatrick@maritime.edu
508-830-5000 x 1224
508-830-6458
cbarry@maritime.edu
komalley@maritime.edu
508-830-5000 x 1004
rdeegan@maritime.edu
508-830-5000 x 1480
508-830-5243
jlevesque@maritime.edu
jkaechele@maritime.edu
508-830-5000 x 1025
pwing@maritime.edu
138
APPENDIX M
Reviewed 10 August 2015
139
140
APPENDIX N
Reviewed 10 August 2015
28 March 2013
MEMORANDUM
From: Commandant’s Department
To:
Distribution
Subj: Athletes on watch
To All,
A varsity athlete is required to notify his/her company adjutant, at the beginning of each semester, that they are on
a varsity roster. The cadet should provide accurate daily practice / game times to the Company’s Adjutant so that
no athletic practices are missed for watch assignments. Failure to do so will result in being placed on any given
weekday or weekend watch for which the company is responsible.
Michael Kelley
LT, MMA
141
APPENDIX O
Reviewed 10 August 2015
The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that
protects the privacy of student education records. The law applies to all schools that receive funds under an
applicable program of the U.S. Department of Education. Massachusetts Maritime Academy references FERPA
information on the website at: maritime.edu/registrar.
FERPA gives parents certain rights with respect to their children's education records. These rights transfer to the
student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the
rights have transferred are "eligible students."
•
•
•
Parents or eligible students have the right to inspect and review the student's education records maintained
by the school. Schools are not required to provide copies of records unless, for reasons such as great
distance, it is impossible for parents or eligible students to review the records. Schools may charge a fee for
copies.
Parents or eligible students have the right to request that a school correct records which they believe to be
inaccurate or misleading. If the school decides not to amend the record, the parent or eligible student then
has the right to a formal hearing. After the hearing, if the school still decides not to amend the record, the
parent or eligible student has the right to place a statement with the record setting forth his or her view
about the contested information.
Generally, schools must have written permission from the parent or eligible student in order to release any
information from a student's education record. However, FERPA allows schools to disclose those records,
without consent, to the following parties or under the following conditions (34 CFR § 99.31):
o School officials with legitimate educational interest;
o Other schools to which a student is transferring;
o Specified officials for audit or evaluation purposes;
o Appropriate parties in connection with financial aid to a student;
o Organizations conducting certain studies for or on behalf of the school;
o Accrediting organizations;
o To comply with a judicial order or lawfully issued subpoena;
o Appropriate officials in cases of health and safety emergencies; and
o State and local authorities, within a juvenile justice system, pursuant to specific State law.
Schools may disclose, without consent, "directory" information such as a student's name, address, telephone number,
date and place of birth, honors and awards, and dates of attendance. However, schools must tell parents and eligible
students about directory information and allow parents and eligible students a reasonable amount of time to request
that the school not disclose directory information about them. Schools must notify parents and eligible students
annually of their rights under FERPA. The actual means of notification (special letter, inclusion in a PTA bulletin,
student handbook, or newspaper article) is left to the discretion of each school.
For additional information, you may call 1-800-USA-LEARN (1-800-872-5327) (voice). Individuals who use TDD
may use the Federal Relay Service.
Or you may contact us at the following address:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202-8520
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