City Budget Fiscal Year 2014-2015

Transcription

CITY OF ZEPHYRHILLS
FLORIDA
ANNUAL BUDGET
FISCAL YEAR 2014-2015
CITY OF ZEPHYRHILLS, FLORIDA
ANNUAL BUDGET – FISCAL YEAR 2014-2015
CITY COUNCIL – Elected Officials
Charles E. Proctor, Council President
Kenneth M. Burgess, Jr., Vice President
Kenneth V. Compton
W. Alan Knight
Lance A. Smith
MAYOR
Gene Whitfield
CITY MANAGER
Steven F. Spina
CITY ATTORNEY
Joseph A. Poblick
APPOINTED OFFICIALS
Admin. Services Director
Airport Manager
Building Official
City Clerk
CRA Director
Finance Director
Fire Chief (Acting)
Library & Museum Services Director
Planning Director
Police Chief
Public Works Director
Utilities Director
Prepared By:
Finance Department
M. Stacie Poppell, CPA
Finance Director
Sandra Amerson
Michael Handrahan
William Burgess
Linda D. Boan
Gail Hamilton
M. Stacie Poppell
Daniel Spillman
Vicki Elkins
Todd Vande Berg
David Shears
Shane LeBlanc
John Bostic III
CITY OF ZEPHYRHILLS
“City of Pure Water”
5335 Eighth Street • Zephyrhills, Florida 33542-4312
(813) 780-0000 • Fax (813) 780-0005
GENE WHITFIELD
Mayor
September 8, 2014
Honorable Mayor and City Council:
CITY COUNCIL
CHARLES E. PROCTOR
Council President
KENNETH M. BURGESS,
JR.
Vice President
KENNETH V. COMPTON
W. ALAN KNIGHT
LANCE A. SMITH
_______________
STEVEN F. SPINA
City Manager
LINDA D. BOAN
City Clerk
JOSEPH A. POBLICK
City Attorney
City staff and I present to you the Fiscal Year 2014-2015 city budget for the City of
Zephyrhills. Per the City Charter, the city manager is required to present on or before the first
day of August, the budget and budget message to City Council for the ensuing year. The
proposed budget is based on a millage tax rate of 6.1415 mills, which equals $6.14 for every
$1,000 of value on taxable property. City Council voted to accept this millage rate on July 28,
2014.
City staff presented a draft budget proposal to Council on July 28, 2014, totally $53,713,399.
Over the past two months at subsequent workshops and meetings, the final proposed total
budget equals $54,100,782. This includes the addition of several new employees, such as an
assistant city planner, a deputy city clerk, public safety inspector and building maintenance
inspector in the General Fund; a senior customer service representative, utility service workers
II and IV and wastewater treatment plant operator C in utilities; a sanitation worker I in
Sanitation; and an airport maintenance specialist II at the Zephyrhills Municipal Airport.
Further, for the first time, the Community Redevelopment Area (CRA) will have a CRA director
to organize and initiate business in that special revenue fund. Several of the positions have
been approved for a limited duration of twenty-four months and will be reevaluated during the
2016-2017 budget process. This budget also provides a 2% raise for all vested city
employees.
Project List
A number of major projects are included in this budget, several carry-overs from the current
fiscal year, and several new budget items. Several carryovers include completion of the new
library and renovation of Fire Station 2. We are partnering with Pasco County and the Florida
Department of Transportation to construct improvements to the Highway 301/East 54
intersection and will partner with Pasco to design improvements to East 54 from Hwy. 301
east to 23rd Street. Other ventures are paving Founders’ Road, the ReImagine Gall Boulevard
design, utility projects such as the water pipe interconnect between Dade City and Zephyrhills
and the installation of the eastside water line.
Construction of a skate park at Krusen Field leads off new projects, as well as historic
renovation improvements to the World War II Barracks building and the Jeffries House. This
budget includes other park improvements – water fountains, pavilions and sidewalks – and
airport projects that will enhance pilot navigation tools, weather systems and hangar
enhancements. In Utilities, there will be pump and manhole upgrades and restorations, new
vehicles for employee use, reclaimed water line construction and lift station rehabilitations.
Sanitation will purchase roll-off dumpsters and enhance their maintenance facilities.
Page Two
Final Budget Letter
September 8, 2014
Financial Health
Overall, the financial health of the city is strong. Carry forward funds in the General Fund total
$7,144,100, including savings of $3,205,000 (nursing home funds). Special Revenue Funds has a
non-operating balance of $1.2 million, and Impact Fee Fund has reserves of $2 million. The CRA
has a reserve of $355,000. Sanitation has a contingency of $1.5 million and renewal and replace
fund totaling $693,000. The Airport Fund has contingency of $537,187. Utility reserves total
$3.18 million.
I am excited about plans we have implemented to improve the quality of life for city residents.
We are poised to move forward in FY 2015 to work with you to meet the many needs and
enhancements that will make Zephyrhills a more livable community.
Sincerely,
Steven F. Spina
City Manager
Electorate
Mayor and City Council
City Manager
City Attorney
Planning
City Clerk
Information
Technology
CRA
Administrative
Services
Human Resources
Police
Dispatch
Building/ Code
Enforcement
Fire
Purchasing/
Payroll/AP
Finance
Revenue/ Utility
Billing
Library
Water
Utilities
Airport
Wastewater
Public Works
Streets/
Stormwater
Drainage
Parks/ Building
Maintenance
Equipment
Maintenance
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Sanitation
TABLE OF CONTENTS
Organization Chart
Table of Contents
Executive Summary
Budget Process
Accounting and Financial Policies
Financial Structure
Revenue Forecast Methodology
FY15 Budget Summary
FY15 Budget by Fund, Character, Dept. compared to FY14 Budget by Fund, Dept
General Fund Revenue Section
General Fund Expenditure Budget Summary by Character
General Fund Expenditure Budget Summary by Department
General Fund – City Council
General Fund – Administration
General Fund – Administration: Human Resources
General Fund – Administration: Information Technology
General Fund – Administration: Economic Development
General Fund – Finance
General Fund – Finance: Utility Billing
General Fund – Planning
General Fund – Police
General Fund – Police: Dispatch
General Fund – Fire
General Fund – Building and Code Enforcement
General Fund – Library
General Fund – Public Works:
General Fund – Public Works: Equipment Maintenance
General Fund – Public Works: Stormwater
General Fund – Public Works: Streets
General Fund – Public Works: Parks and Facilities Mgmt
Special Revenue Fund Revenue & Budget Summary
Special Revenue Fund Line-Item Revenue Budget
Special Revenue Fund Line-Item Expenditure Budget
CRA Fund Overview
CRA Fund Revenue & Budget Summary
CRA Fund Line-Item Revenue Budget
CRA Fund Line-Item Expenditure Budget
Impact Fee Fund Revenue & Budget Summary
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TABLE OF CONTENTS
Impact Fee Fund Line-Item Revenue Budget
Impact Fee Fund Line-Item Expenditure Budget
Utility Impact Fee Fund Revenue & Budget Summary
Utility Impact Fee Fund Line-Item Revenue Budget
Utility Impact Fee Fund Line-Item Expenditure Budget
Utility Fund Revenue Section
Utility Fund Budget Summary by Character
Utility Fund Budget Summary by Division
Utility Fund Organization Chart
Utility Fund-Utility Administration
Utility Fund-Utility Water Division
Utility Fund-Utility Wastewater Division
Airport Fund Overview
Airport Fund Revenue Section
Airport Fund Budget Summary by Character
Airport Fund Line Item Budget
Sanitation Fund Overview
Sanitation Fund Revenue Section
Sanitation Fund Budget Summary by Character
Sanitation Fund Line Item Budget
Appendix A-Pay Plan
Appendix B-Staffing Summary
Appendix C-Capital Outlay Recap
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Executive Summary
Citywide revenues and expenditures at $54.10 million are $3.78 million less than the 2014 budget. A
summary follows with details provided at the Fund level.
Personal Services – This category increased by $647,663 from $10,443,263 to $11,090,926. Many
factors contribute to this 6.20% increase. Citywide, the equivalent of nine full time positions were
added to this budget. In the General Fund, five positions were added: an Assistant Planner, a Building
Maintenance Specialist, a Public Safety Inspector, a limited duration Senior Customer Services Rep, and
a limited duration Deputy City Clerk. The other funds gained a net of four positions: a new Sanitation
worker, two new Utility workers, and a limited duration CRA Director whose position will be
reconsidered during the Fiscal Year 16-17 budget process. The Airport converted two part-time
positions into a full-time position.
An across the board pay increase is budgeted to take effect on the pay period beginning October 12,
2014 for most employees. Employees working for the City prior to 10/1/2014 and not on initial
employment probation will receive a 2% increase. Employees who are working for the City prior to
10/1/2014 but on initial employment probation will receive a 1% increase based on their pay rate as of
9/30/2014 effective the pay period beginning 10/12/2014 or the first day of the pay period following
completion of their initial probation – whichever is later. Employees hired 10/1/2014 or later will not
receive an increase this fiscal year. The City’s overall pay plan can be found in Appendix A.
In addition to increases in salary costs, retirement contribution costs increased by 9.00% due to rate
increases enacted by the state legislature and the addition of new positions. Health insurance costs
increased by 10.22% due to rate increases and the addition of new positions. Worker's Compensation
Insurance costs increased by 13.32 % due to rate increases. Position counts are shown by City
department/division within this budget book.
Operating Expenditures – This category increased by $149,147 from $5,365,455 to $5,514,602. Costs
increased in the Utility Fund while decreasing in the General Fund, the CRA Fund, the Airport Fund, and
the Sanitation Fund. Efforts continue Citywide to operate as efficiently as possible.
Capital Outlay – This category decreased by $4,386,113 from $17,500,107 to $13,113,994. A detailed
explanation of all budgeted capital outlay is provided in Appendix C at the back of the budget book.
Debt – This category decreased by $497 from $1,924,588 to $1,924,091. No new debt has been
incurred. Debt service includes the final payment on a fire truck lease purchase, payments for the
police station and streetscape facades which mature in 2018, the final payments on water and sewer
revenue refund bonds, and the annual payment on the state revolving fund loan used to build the
wastewater treatment plant which matures in 2028.
Contributions – This category increased by $51,598 from $185,000 to $236,598. Funding in the CRA
Fund has decreased by $35,000 while funding in the General Fund has increased by $86,598. Increases
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include a reallocation of $20,000 from the CRA Fund to the General Fund for Main Street plus the
addition of grant funding for homeless prevention assistance, scholarships, and youth sports leagues.
Transfers Out – This category increased by $1,486,989 from $5,110,514 to $6,597,603. Most of the
increase can be attributed to budgeted capital projects to be paid from restricted reserved funds that
required a related transfer. A portion of the increase can be attributed to increases in costs borne by
the General Fund that are charged back to the other funds via a direct cost allocation plan. For
example, a portion of the cost of the Finance Department is allocated to the Utility Fund, the Airport
Fund, and the Sanitation Fund.
Non-Operating – This category decreased by $1,732,735 from $17,355,703 to $15,622,968. Most of
the decrease can be attributed to the assignment of restricted reserved funds to budgeted capital
projects. Non-operating costs are generally budgeted reserves.
GENERAL FUND
The General Fund revenues and expenditures are budgeted at $183,419 or 0.89% less than the prior
year resulting in a total General Fund budget of $20,427,382 for Fiscal Year 2014-2015. Variations in
budgeted revenues and expenditures are discussed in the following paragraphs.
Revenues
Ad Valorem Tax- The City’s gross taxable property value increased after six consecutive declining years
from $580,364,462 at budget preparation and $587,456,961 at prior year final certification to
$589,431,434 – an increase of $9,066,972 and $1,974,473 respectively. Budgeted ad valorem taxes
increased by $52,900 to $3,438,993 using the millage rate of 6.1415.
The City maintained the millage of 6.1415 mills, which is less than the rolled-back rate of 6.1896 mills
per $1,000 assessed property value. Property values are based on the market at the end of 2013. The
City of Zephyrhills has a cautiously optimistic outlook for the future. While the City does not
anticipate full recovery next year and will continue to aggressively pursue avenues of cost reduction,
the City does feel the decline may have ended. The following table provides a recap of millage levied
for the past five years.
Millage Rate (mills per
$1,000)
2010-11
2011-12
2012-13
2013-14
2014-15
5.9999
5.9999
6.1415
6.1415
6.1415
The Fiscal Year 2014-2015 budgeted revenues include $7,144,100 of unspent fund balance carried
forward from Fiscal Year 2013-2014.
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Expenditures
As stated in the Executive Summary, in the General Fund, five positions were added: an Assistant
Planner, a Building Maintenance Specialist, a Public Safety Inspector, a limited duration Senior
Customer Services Rep, and a limited duration Deputy City Clerk. Although costs related to position
additions, an across the board 2% pay raise, a state promulgated retirement contribution increase, and
a 4% health insurance premium increase are included in the budget, personal services costs increased
by only 4.57% or $372,367 to a total of $8,528,481. Operating expenditures stayed almost equal to
Fiscal Year 2013-2014 decreasing by $7,933 or 0.29%. A one-time expenditure to upgrade versions of
the City's enterprise resource planning (ERP) software budgeted in Fiscal Year 2013-2014 was delayed
until Fiscal Year 2014-2015. City administration and all departments work diligently to operating as
efficiently as possible while maintaining the same level of service. Capital outlay decreased from
$3,944,940 in Fiscal Year 2013-2014 to $2,850,407 in Fiscal Year 2014-2015. By far, the majority of this
decrease is tied to the partial completion of the library expansion project and the fire station
renovation project. In Debt Service, the same level of spending was budgeted as in the previous year.
Contributions increased by $86,598 from $65,000 in Fiscal Year 2013-2014 to $151,598 in Fiscal Year
2014-2015. The increases include funds for Main Street previously budgeted in the CRA, funds for
scholarships and youth sports, and a grant spending to help prevent homelessness. General Fund
reserves grew from $5,641,133 in Fiscal Year 2013-2014 to $6,091,615, related to planned saving for
police software and an increase in the City's general contingency reserve.
SPECIAL REVENUE FUND
The Special Revenue Fund contains the budget for all City gas taxes and for Penny for Pasco which is
the 7th penny per dollar of sales tax charged in Pasco County. Gas taxes and Penny for Pasco both have
special restrictions in how they may be expended. Neither funding source may be used to cover
personal services costs. Allowable use for operating costs is very limited. Mostly, these funds may be
used for capital projects or debt related to capital projects. More information on capital projects is
available in Appendix C at the back of the budget book.
CRA FUND
The Community Redevelopment Area (CRA) Fund was established in 1998 and is funded through tax
increment financing. The dollar value of all real property in the original Community Redevelopment
Area was determined as of 1998, also known as the “frozen value". In 2012, the Community
Redevelopment Area district was enlarged. The dollar value of the expansion area was determined as
of 2012 and frozen. The City and the County continue to receive property tax revenues based on the
frozen value. These frozen value revenues are available for general government purposes. However,
any tax revenues from increases in real property value, referred to as “tax increment,” are deposited
into the Community Redevelopment Agency Fund and dedicated to the redevelopment area.
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Declining property values have adversely impacted funds available for the Community Redevelopment
Agency. No tax increment income was derived from the expansion area in 2013. While values
continued to drop in the 1998 original Community Redevelopment Area providing slightly less tax
increment revenue each year, values have risen slightly in the 2012 expansion area. The first revenue
associated with the expansion area is included in the Fiscal Year 2014-2015 budget. As property values
recover from the decline, the tax increment funding described above should help to provide funds to
revitalize the Community Redevelopment Areas.
A CRA Director position, to focus on revitalization opportunities and efforts, was included in this
budget and will be hired shortly after the beginning of the new fiscal year. This is a limited duration
position that will be reevaluated during the Fiscal Year 2016-2017 budget process for continuation.
IMPACT FEE FUND
The Impact Fee Fund contains the budget for all impact fees collected by the City except for Water and
Wastewater Impact fees – also known as connection fees. The collection of impact fees related to new
or proposed development assists in paying for a portion of the growth related costs that the
development may cause. Current economic conditions have slowed development and the related
collection of impact fees. Several capital projects have been budgeted to be paid from impact fee
funds. More information is available in Appendix C at the back of the budget book.
UTILITY IMPACT FEE FUND
The Utility Impact Fee Fund was created in Fiscal Year 2011-2012 to separately account for impact fees
– or connection fees - related to the City’s Utility Fund. These funds may be used to pay for projects
related to growth or added capacity and may be used to pay debt on projects related to growth or
added capacity. Wastewater connection fee reserves have been budgeted toward wastewater
treatment plant debt and water connection fee reserves have been budgeted for qualified water
capital projects. More information is available at the back of the budget book in Appendix C.
ENTERPRISE FUND – UTILITY FUND
Utility Fund Fiscal Year 2014-2015 revenues and expenses increased by $2,646,006 or 19.43% over
Fiscal Year 2013-2014. Major impacts to this year’s budget are the Zephyrhills/Dade City water
interconnect project and the Eastside water line project - both funded by state grants.
Revenues: Operating revenues are budgeted to increase by 3.16% over last year's budget. A 10% rate
increase, the third of a phased increase passed by the City Council in 2012, will take effect on October
1, 2014. The first phased increase included a restructuring of base rates and varied increases to
consumption rates. It took effect January 1, 2013. The second increase took effect October 1, 2013.
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Budgeted cash carry forward from Fiscal Year 2013-2014 to Fiscal Year 2014-2015 increased by 20.39%
or $761,175. The balance budgeted to carry forward is $4,494,210. These funds are designated for
ongoing and future capital projects or are required to be held in reserve to be available to extinguish
debt. The increase can be attributed to the timing of funds expended for capital projects.
Expenses: Two full time positions have been added to the Utility Fund plus a new Utility Service
Worker IV promotional level has been created. In addition, freedom to advance employees within their
job track as they obtain the requisite training, certification, and experience has been granted. Along
with the increased costs associated with these staffing changes, an across the board 2% salary
increase, state promulgated retirement rate increases, and a 4% health insurance rate increase have
contributed to the $101,515 or 7.59% increase in budgeted personal services costs. Operating
expenses have increased by $249,400 or 20.23%. Capital purchases and projects, which increased by
$2,577,797 are detailed following each division’s line item budget and in Appendix C at the back of the
book. Debt service costs remained level. Transfers Out, reimbursements by the Utility Fund for Utility
costs incurred by other funds such as a share in the cost of billing or finance, increased by 112,615 or
7.28. Non-operating costs, namely budgeted reserves, decreased by $403,824 which can be attributed
mostly to the increase in capital projects.
ENTERPRISE FUND – AIRPORT FUND
Budgeted Airport Fund FY2015 revenues and expenses decreased by $5,019,756 or 66.54% over Fiscal
Year 2013-2014. The largest change to this year’s budget is the Fiscal Year 2013-2014 completion of
the project to rehabilitate Runway 4-22 funded predominantly by federal and state grants.
Revenues: Charges for Services revenues are budgeted $9,250 or 0.59% more than the previous year.
The runway closure negatively impacted revenues during construction. While it has reopened, more
competition in the market has slowed recovery of revenues lost during the runway closure period.
Federal and State Shared revenues have decreased by $3,823,091 and $1,077,656 respectively due to
the completion of the runway rehabilitation project. Budgeted Reserves/Carry Forward have
decreased by $186,759 or 25.86%. The decrease can be attributed to the use of funds for capital
projects.
Expenses: Two half-time positions have been combined to create a new fully benefitted full time
position. Along with the impact of this staff change, an across the board 2% salary increase, state
promulgated retirement rate increases, and a 4% health insurance rate increase have contributed to
the $31,791 or 9.66% increase in budgeted personal services costs. Operating costs have decreased by
$14,320 or 1.34%. Capital Outlay has decreased by $5,228,028 or 93.78% due to the Fiscal Year 20132014 completion of the runway rehabilitation project. More detail on Airport capital projects is
available in Appendix C at the back of the book.
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ENTERPRISE FUND – SANITATION FUND
The Sanitation Fund reflects a $148,360 or 3.71% decrease in revenues and expenses for a total 2015
annual budget of $3,849,336.
Revenues: This decrease can be attributed mostly to a decrease in budgeted reserves that are being
carried forward.
Expenses: One full time position has been added to the Sanitation Fund. Along with the impact of this
staff change, an across the board 2% salary increase, state promulgated retirement rate increases, and
a 4% health insurance rate increase have contributed to the $44,950 or 8.97% increase in budgeted
personal services costs. Budgeted operating expenses decreased by $33,650 or 13.93%. In Fiscal Year
2013-2014, the cost of recycling bins that didn't meet the $1,000 threshold for capitalization were
budgeted. Such bins are not in the Fiscal Year 2014-2015 budget. Capital outlay reflects a modest
increase. More detail related to capital outlay line items is available in Appendix C at the back of the
book. Transfers out, reimbursements by the Sanitation Fund for Sanitations costs incurred by other
funds such as a share in the cost of billing or finance, increased by $74,383 or 18.28%. Non-operating
costs, namely budgeted reserves, decreased by $245,210 which can be attributed to recent and
planned renewal of the Sanitation fleet.
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BUDGET PROCESS
Budget Review and Adoption: The Budget process is a year-long event. The budget for the fiscal year is
implemented beginning October 1 and runs through the fiscal year ending September 30. Each year,
generally in November and December, the City prepares its Comprehensive Annual Financial Report
(CAFR) which is audited by a firm of independent certified public accountants. This report (CAFR)
provides the results of the prior year, including comparisons of actual revenues and expenditures to
budgeted revenues and expenditures, a form of monitoring budget compliance.
Production of the budget numbers begins in April and May with the preparation of the individual
department’s operating budget and capital outlay requests, while the Finance Director completes
preliminary revenue estimates. Capital outlay requests undergo a vigorous review. In June and July,
the City Manager and Finance Director begin an extensive review process with the respective
departments and revise the budget accordingly. At the same time, the Finance Director finalizes
revenue estimates and recommends budget revisions to the City Manager.
No later than July 1, the County Property Appraiser provides an assessment of the value of all property
to the City. Also no later than August 4, based on the Property Appraiser’s preliminary numbers, the
City Council approves the millage certification including tentative millage rate, rolled-back rate, and
date, time, and place for the September public hearings and provides budgetary guidance. The
tentative millage rate and hearing data is provided to the County Property Appraiser for distribution to
City property owners. Upon the City Manager’s review and approval, the Finance Director compiles the
proposed budget. Budget workshops are held during August to discuss and refine the proposed
budget. During September, in accordance with the timing specified in Florida Law (F.S. 200.065), the
budget is adopted at a series of two public hearings. At the same public hearings, ad valorem millage
rates required to fund the budget are adopted. The public is invited and encouraged to attend and
participate in all work sessions and public hearings.
Budgetary Control: The budget process allows for amendments during the year as conditions warrant.
The City Council is authorized to make such changes to the budget as it deems necessary for the proper
and economical operation of the City. If, at any time during the fiscal year, the City Manager
recommends the reappropriation of funds not needed for the purpose for which they were
appropriated, or the appropriation of any unappropriated cash surplus, the City Council may
appropriate such funds to any municipal purpose. An amendment may be initiated by the Finance
Director, reviewed and approved by the City Manager, and submitted to the City Council for
consideration. With the City Council approval, the fund appropriations are realigned. In addition, the
enabling legislation allows the City Manager or Finance Director to transfer part or all of any
encumbered appropriated balance among programs and/or broad characters within an operating fund.
Department directors are authorized to move funds within broad characters of its respective divisions
and between the same broad characters of divisions in the same fund. Transfers between broad
characters or departments must be approved by the City Manager. Transfers may not be made
between funds.
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Budgetary Basis: Budgets for funds that have formal budgetary integration are prepared in accordance
with generally accepted accounting principles. This includes an original appropriation ordinance and
any other budget amendments adopted by the City Council. Appropriations for these funds lapse at the
end of each fiscal year.
Budgets for governmental funds are adopted using the modified accrual basis of accounting. Revenues
are recognized when they become measurable and available. Expenditures are recognized in the
period in which the fund liability is incurred (except matured interest on general long-term debt, which
is recognized when due). While budgets for the proprietary fund types are not required by generally
accepted accounting principles (GAAP) or by state or local law, they are adopted using the modified
accrual basis of accounting to provide for comparability with the other funds.
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ACCOUNTING AND FINANCIAL POLICIES
Basis of Presentation
The City’s accounts are organized by funds or account groups, each of which is considered a separate
accounting entity. The operations of each fund are accounted for in separate self-balancing accounts
which comprise its assets and other debits, liabilities, fund equities and other credits, revenues, and
expenditures or expenses. Government resources are allocated to and for individual funds based upon
the purposes for which they are to be spent and the means by which spending activities are controlled.
The various funds and account groups are reported by generic classification within the budget and
other financial statements.
Basis of Accounting and Measurement Focus
Basis of accounting refers to the point revenues and expenditures are recognized in the accounts and
relates to the timing of the measurements, regardless of the measurement focus applied. All
governmental funds are accounted for using the modified accrual basis of accounting. Their revenues
are recognized in the period in which they become susceptible to accrual; i.e., when they become
measurable and available to pay liabilities of the current period. Ad valorem taxes, special
assessments, and charges for services are susceptible to accrual when collected in the current year or
within 60 days subsequent to year-end; provided that amounts received pertain to billings through the
fiscal year just ended. Intergovernmental revenues, which include state revenue sharing allotments,
local government one-half cent sales tax, and county-shared revenue, among other sources, are
recorded in accordance with their legal or contractual requirements if collected in the current period
or within 60 days after year-end. Interest is recorded when earned. Other miscellaneous revenues are
recorded as revenues when received in cash because they are generally not measurable until actually
received. Expenditures are generally recognized under the modified accrual basis of accounting when
the related fund liability is incurred. Exceptions to this general rule include principal and interest on
long-term debt which is recognized when due.
Enterprise funds are accounted for using the accrual basis of accounting. Revenues are recognized
when earned and expenses are recognized when incurred. Unbilled utility service receivables are
estimated and recorded at year-end. Fees collected in advance of the period to which they apply are
recorded as deferred revenue.
Budget Accounting
State of Florida Statutes requires that all municipal governments establish budgetary systems and
approve annual operating budgets. Budgets are adopted consistent with generally accepted accounting
principles. The City adopts a non-appropriated operating budget for enterprise funds substantially
consistent with generally accepted accounting principles. All appropriations lapse at fiscal year-end
unless specifically designated to be carried forward.
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Cash and Investments
Cash and investments of each fund, except certain investments in the debt service and enterprise
funds, are accounted for in pooled cash and investment accounts with each fund maintaining its
proportionate equity in the pool accounts. The use of a pooled cash and investments account enables
the Council to invest idle cash for short periods of time, thereby maximizing earnings potential. Income
earned from pooling cash and investments is allocated to the respective funds based upon average
monthly proportionate balances. The funds are diversified; invested in U.S. Treasury Securities and
Agencies, CDs, local government pools, and money market accounts.
Capitalization Threshold
This budget has been prepared with a capitalization threshold of $1000.
Interfund Transactions
During the course of normal operations, it is necessary for the City to enter into interfund transactions
among its various funds. These transactions consist of one or more of the following types:
 Payments from a fund responsible for the expenditures or expenses to a fund that initially paid the
cost to provide a service.
 Operating transfers in and out, as appropriate, for all interfund transactions that are shown as
other financing sources or uses.
 All other outstanding balances between funds are reported as “due to/from other funds.”
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FINANCIAL STRUCTURE
The City of Zephyrhills utilizes a fund structure, whereby a fund is a fiscal and accounting entity with a
self-balancing set of accounts recording cash and other financial resources, together with all related
liabilities and residual equities or balances and changes therein, which are segregated for the purpose
of conducting specific activities or attaining certain objectives in accordance with special regulations,
restrictions, or limitations. Funds are divided into various types according to the legal restrictions
imposed upon them or by their uses. The following fund structure is contained in the budget:
Governmental Funds: Governmental Funds are accounted for on a “spending” or “financial flow”
measurement focus. Accordingly, the budgeted fund balances provide an indicator of available,
spendable resources.
General Fund - The general fund of a government unit serves as the primary reporting vehicle
for current government operations including Police, Fire, Public Works, Library, Planning,
Building, Finance and Administration. The general fund accounts for all current financial
resources not required by law to be accounted for in another fund.
Special Revenue Funds - The special revenue funds account for the proceeds of specific revenue
sources that are legally restricted to expenditure for specified purposes other than debt service
or capital projects. This budget contains four Special Revenue Funds: Special Revenue Fund,
CRA Fund, Impact Fee Fund and Utility Impact Fee Fund.
Proprietary Funds: Proprietary Funds are accounted for on a cost of services or “capital maintenance”
measurement focus. Accordingly, assets, liabilities, and net assets included on their balance sheet, and
operating statements provide an indication of the economic net worth of the fund.
Enterprise Funds - The enterprise funds account for operations that are financed and operated
in a manner similar to private business enterprises. Enterprise Funds budgeted and included in
the document are: Utility Fund, Airport Fund and Sanitation Fund.
15
REVENUE FORECAST METHODOLOGY
A balanced budget is presented for each of the City’s funds. Revenues are estimated, and fund balance
is appropriated only to the extent that appropriations exceed estimated revenues. The purpose of
detailing forecast methodologies for revenues is to determine the validity of the forecast over time and
to utilize the information in making future forecasts.
Revenues are classified pursuant to the uniform classification of accounts prescribed by the State
Comptroller's office. The following information provides a fund-by-fund basis for major revenues
forecasted in the Fiscal Year 2014-2015 budget:
General Fund
Ad valorem property tax – The specific formula used to budget ad valorem tax revenues is to multiply
the approved millage rate of 6.1415 per $1,000 by the aggregate assessed property value (as certified
by the County Property Appraiser) less 5%.
(589,431,434 x 6.1415/1000) x 95%
The 2014 property value estimate of $589,431,434 represents a increase of $1,974,473 or just less than
0.34% over the 2013 final taxable value of $587,456,961. The increase can be attributed to the
beginning recovery in taxable value of residential real property partially augmented by annexations
that occurred in the previous year. The values are based on the market at the end of 2013. The millage
rate of 6.1415 mills is the same as the previous year and is less than the rolled-back rate as established
by the Florida Legislature.
Service and Business Taxes – The analysis of recent trends in this revenue source category indicates
revenues have been relatively stable compared to last year.
Permits, Fees & Special Assessments - Includes building and utility permits, development review fees,
franchise fees, and other local permits all of which have dropped. Franchise fees from electric and gas
utilities are included in this category and remained relatively stable over the past five years.
Intergovernmental Revenues - Includes federal, state, and local grant revenue. State Shared Revenues
include cigarette tax, half-cent sales tax, and alcoholic beverage licenses.
Charges for Services - Includes payment in lieu of taxes, certification and copy of City documents and
records, sale of official maps and publications, recording, inspection, and other user charges.
Fines and Forfeitures - Includes court fines, traffic violations, parking tickets, false alarms, library fines,
and other penalties. These estimates are developed from historical data trends, which remain
relatively constant from year to year.
16
Miscellaneous Revenues - Includes interest on investments, rents, sales of surplus property, insurance
proceeds from lost or destroyed property, refunds, contributions, and revenues that are not more
properly recorded in other classifications. The revenues in this category are examined based on
economic conditions and use a variety of methods to develop good estimates.
Transfers - Includes interfund transfers and administrative overhead allocation charges. Overhead
allocations are based on the equitable share of goods and services provided by one City department
for another.
Cash Balance Carry Forward – This budgeted item represents a source of revenue previously
accumulated in the fund.
Special Revenue Fund
Penny for Pasco – This tax is to be utilized for non-personnel related and non-operating costs such as,
but not limited to, the construction costs of renovations, additions or new construction of various
government facilities of diverse types and uses; public safety capital assets such as police cars and fire
engines; City drainage projects; and City park enhancements or additions. Financing is provided
through a local option sales surtax and the interest revenue earned. Voters renewed this local option
sales tax slated to expire in late 2014 for an additional 10 years.
Intergovernmental Revenues - Includes state and county shared revenues such as the City's share of
state collected motor fuel taxes. Historical trend analysis is used in conjunction with state forecasts.
The City anticipates and has budgeted for a significant drop beginning Fiscal Year 2014-2015 in County
Gas Taxes due to action taken by the County. This may significantly impair the City’s ability to fund
road maintenance projects.
CRA Fund
Community Redevelopment – The Zephyrhills Community Redevelopment Agency was formed as a
special district by Council Resolution number 437 adopted March 9, 1998. This special district is fully
dependent on the City and its funding and expenditures. Declining property values have adversely
impacted funds available for the Community Redevelopment Agency. The district was enlarged in 2012
to include midtown (US 301 corridor).
Impact Fee Fund
Impact Fees - The collection of impact fees related to new or proposed development assists in paying
for a portion of the growth related costs that the development may cause. Current economic
conditions have slowed development and the related collection of impact fees.
17
Utility Impact Fee Fund
Utility Impact Fees - May be used to pay Utility Fund debt and may be used for capital projects related
to growth. Due to the drop in development activity, connections and related connections fees have
declined. This budget anticipates depletion of existing and collected fees of this sort by the end of
Fiscal Year 2014-2015.
Enterprise Funds
Charges for Services – Are designed to recover the cost of City services provided to customers. In
addition to day to day operating costs, rates are designed to include the costs of maintaining and/or
replacing system infrastructure. The projections are calculated by assessing current consumption,
adjusting to match historic trend analysis and allowing for changes in assumptions based on growth,
fees, and rate increases. Annexations of property with customers in the utility area outside the City
have a negative effect on water and sewer revenue, but generate additional revenue for the Sanitation
and General Funds.
Utility Fund
A water and wastewater rate study presented to City Council during Fiscal Year 2011-2012 revealed
that the City charges the lowest rates in the area and recommended rate increases be enacted over
the next five (5) years. Adequate rates must be charged to ensure costs are covered, system
deterioration is prevented and bond covenants are met. Council passed an ordinance that provided for
a restructuring of base rate charges and included consumption charge rate increases. The first
consumption charge rate increase along with a base rate restructuring was implemented 1/1/2013.
The second of the phased increases was a 10% increase effective 10/1/2013. The third of the phased
increases will be a 10% increase effective 10/1/2014. The final two years of the approved five year rate
increase are slated at 5% each. Even with these increases, the City’s citizens continue to enjoy some of
the lowest rates in the area.
Airport Fund
Revenue estimates are developed from historical data trends, which remain relatively constant from
year to year. Revenues are primarily from rents, service fees, and fuel sales.
Sanitation Fund
Revenue estimates are developed from historical data trends, which remain relatively constant from
year to year. Annexations and a modest rate increase tied to the Consumer Price Index (CPI) have
contributed to a small increase in budgeted operating revenue.
18
City of Zephyrhills
FY15 Budget Summary
ESTIMATED REVENUES
Taxes:
Ad Valorem Taxes
Sales & Use Taxes
Utility Svc Taxes
Permits, Fees & Special
Assessments
Charges for Services
Intergovernmental Revenue
Fines & Forfeitures
Miscellaneous Revenue
TOTAL SOURCES
GENERAL
FUND
SPECIAL
REVENUE
FUND
3,438,993
CRA
FUND
UTILITY
IMPACT IMPACT
FEES FUND
FEES
FUND
UTILITY
FUND
AIRPORT SANITATION TOTAL ALL
FUND
FUND
FUNDS
71,351
3,510,344
1,304,609
2,011,944
1,304,609
2,011,944
1,426,100
242,000
1,577,124
58,000
183,375
91,000
55,000
6,835,000 1,572,500
2,953,650 261,333
124,812
6,000
1,125
7,610
8,937,536 1,435,421
72,476
98,610
Transfers In
4,345,746
Fund Balances/Reserves/Net
Assets
7,144,100 3,124,479
TOTAL REVENUES,
TRANSFERS & BALANCES
20,427,382 4,559,900
3,000
51,000
51,800
58,000 9,839,650 1,885,633
1,572,100
1,363,500 10,013,000
4,916,919
58,000
13,000
316,910
1,376,500 23,703,826
1,932,762
103,595
6,382,103
589,437 3,779,593 1,874,762 4,494,210
535,436
2,472,836 24,014,853
661,913 3,878,203 1,932,762 16,266,622 2,524,664
3,849,336 54,100,782
EXPENDITURES
General Government
3,430,402
Public Safety
6,628,576
Physical Environment
309,334
268,300
4,008,036
6,628,576
408,475
9,844,264
Transportation
1,269,609
195,152
1,398,497
Culture & Recreation
2,484,271
487,748
347,000
95,694
231,864
Debt Service
TOTAL EXPENDITURES
14,317,027 1,224,098
Transfers Out
18,740 2,115,394
Fund Balances/Reserves/Net
Assets
6,091,615 1,220,408
TOTAL APPROPRIATED
EXPENDITURES, TRANSFERS,
RESERVES & BALANCES
20,427,382 4,559,900
12,204
1,760,801
4,624,059
3,319,019
1,584,329
280,504 1,745,497
26,178
1,123,691 11,376,430
- 11,428,593 1,760,801
136,000 1,932,762 1,660,470
355,231 1,996,706
1,924,091
481,383
6,597,603
537,187
2,244,262 15,622,968
661,913 3,878,203 1,932,762 16,266,622 2,524,664
3,849,336 54,100,782
19
- 3,177,559
226,676
1,123,691 31,880,211
City of Zephyrhills
FY15 Budget by Fund, Character, Department compared
to FY14 Budget by Fund, Department
FY15 Budget
Fund
Department
Personal
Services
Capital
Outlay
Debt
Service
Grants &
Transfers
ContriOut
butions
City Council
58,844
17,500
51,000
Administration
377,018
264,680
100,598
Admin - Human
Resources
462,337
615,717
Admin Information
Technology
136,889
255,475
Admin Economic
Development
NonOperating
FY14 Budget
Dept. Total
Increase/
(Decrease)
3,205,194
3,332,538
3,309,383
23,155
2,537,754
3,298,790
2,776,952
521,838
1,078,054
1,033,051
45,003
439,364
456,794
(17,430)
140,000
140,000
140,000
0
302,989
313,055
(10,066)
337,004
256,441
80,563
50,261
313,612
267,271
46,341
298,406
3,424,038
3,592,477
(168,439)
617,220
404,960
212,260
2,981,418
3,552,032
(570,614)
408,475
359,941
48,534
18,740
47,000
Finance
240,589
62,400
Finance - Utility
Billing
217,504
101,500
Planning
209,601
53,750
2,592,632
394,000
139,000
421,220
1,000
195,000
2,002,214
181,010
702,500
Building
385,275
23,200
Library
220,630
52,140
1,304,407
1,577,177
2,026,879
(449,702)
Public Works Equipment
Maintenance
167,963
33,525
7,500
208,988
208,828
160
15,500
67,500
83,000
160,000
(77,000)
Police
General
Fund
Operating
Expenses
Police Dispatch
Fire
Public Works Stormwater
Management
18,000
95,694
Public Works Streets
446,471
340,650
190,500
977,621
838,107
139,514
Public Works Parks &
Facilities
Management
589,294
138,800
179,000
907,094
914,630
(7,536)
8,528,481
2,690,847
2,850,407
6,091,615 20,427,382 20,610,801
(183,419)
Total
20
95,694
151,598
18,740
City of Zephyrhills
FY15 Budget by Fund, Character, Department compared
to FY14 Budget by Fund, Department (continued)
FY15 Budget
Fund
Dept.
Special
Revenue
Fund
Total
CRA Fund
Total
Impact
Fees Fund
Total
Utility
Impact Fee
Fund
Total
Personal
Services
88,040
Operating
Expenses
80,260
Capital
Outlay
Debt
Service
992,234
231,864
15,000
12,204
1,745,497
Grants
&
Transfers
ContriOut
butions
85,000
NonOperating
FY14
Budget
Increase/
(Decrease)
2,115,394
1,220,408
4,559,900
4,992,711
(432,811)
26,178
355,231
661,913
688,469
(26,556)
136,000
1,996,706
3,878,203
3,921,532
(43,329)
1,932,762
2,508,485
(575,723)
6,588,036
6,903,304
(315,268)
1,932,762
Admin.
153,028
12,650
Water
611,385
395,820
5,376,522
6,383,727
4,001,312
2,382,415
Wastewater
803,009
1,073,850
1,418,000
3,294,859
2,716,000
578,859
Total
1,567,422
1,482,320
6,794,522 1,584,329
13,620,616
2,646,006
Airport
Fund
Total
360,884
1,053,250
Sanitation
Fund
Total
546,099
207,925
Grand
Total
11,090,926
5,514,602
Utility
Fund
1,584,329
Dept. Total
1,660,470
3,177,559
1,660,470
3,177,559
16,266,622
346,667
226,676
537,187
2,524,664
7,544,420 (5,019,756)
369,667
481,383
2,244,262
3,849,336
3,997,696
13,113,994 1,924,091 236,598 6,597,603
15,622,968
54,100,782
21
(148,360)
57,884,730 (3,783,948)
City of Zephyrhills
General Fund
Revenue Budget Summary by Major Fund Source
Major Fund Source
AD VALOREM TAXES
UTILITY SERVICE TAXES
PERMITS, FEES & SPCL ASSESSMENT
FEDERAL SHARED REVENUE
STATE SHARED REVENUES
LOCAL SHARED REVENUES
CHARGES FOR SERVICES
FINES & FORFEITURES
INTEREST EARNINGS
MISCELLANEOUS REVENUE
TRFRS - INTERFUND
BUDGETED RSRVS/CARRY FRWD
Grand Total
Actual FY12/13
3,450,961
2,210,640
1,407,401
61,099
1,121,269
76,358
264,463
61,357
21,384
144,380
2,440,983
11,260,295
Budget FY13/14
3,386,093
2,103,172
1,432,430
778,600
1,131,312
80,155
288,000
57,000
25,400
155,684
3,499,438
7,673,517
20,610,801
General Fund FY15 Budgeted Revenues
8,000,000
7,000,000
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
0
22
Budget FY14/15
3,438,993
2,011,944
1,426,100
282,098
1,218,871
76,155
242,000
58,000
21,340
162,035
4,345,746
7,144,100
20,427,382
City of Zephyrhills
General Fund Line-Item Revenue Budget
ACCOUNT NAME
ACCOUNT NUMBER
Actual FY12/13
BUDGETED RESERVES/CARRY FORWARD
Carry-Over Balance
001-0000-300-0000
Carry-Over Balance (ZHNH)
001-0000-300-0010
Carry-Over Balance (CemeteryPerpetual Care)
001-0000-300-0013
Carry-Over Balance-(Confiscated
Property)
001-0000-300-0020
Carry-Over Balance (CAD Program
Reserve)
001-0000-300-0021
Carry-Over Balance (Police $2
Education)
001-0000-300-0022
Carry-Over Balance (Police Eiland
Fund)
001-0000-300-0023
Carry-Over Balance (Library
Expansion-P4P)
001-0000-300-1010
Carry-Over Balance (Library
Expansion-Don.)
001-0000-300-1011
Carry-Over Balance (Tree
Mitigation)
001-0000-300-1055
TOTAL BUDGETED RESERVES/CARRY FORWARD
Budget FY13/14
Budget
FY14/15
2,548,060
3,205,194
2,848,635
3,205,194
198,486
192,222
42,990
43,217
150,000
225,000
29,100
36,339
950
850
1,263,406
492,792
178,240
43,590
57,091
7,673,517
56,261
7,144,100
AD VALOREM TAXES
Property Taxes
TOTAL AD VALOREM TAXES
001-0000-311-0000
3,450,961
3,450,961
3,386,093
3,386,093
3,483,993
3,438,993
UTILITY SERVICE TAXES
Electric
Communications Service Tax
LP Gas
Business Tax
TOTAL UTILITY SERVICE TAXES
001-0000-314-1000
001-0000-314-4000
001-0000-314-8000
001-0000-316-0000
1,477,083
600,897
34,332
98,328
2,210,640
1,377,500
593,672
30,000
102,000
2,103,172
1,377,500
494,444
38,000
102,000
2,011,944
001-0000-322-0000
001-0000-323-1000
001-0000-323-4000
001-0000-329-0040
001-0000-329-0060
001-0000-329-0080
101,438
1,277,350
354
5,140
3,135
13,325
100,000
1,306,250
800
5,400
3,300
13,200
105,000
1,260,000
800
7,000
10,000
40,000
PERMITS FEES SPCL ASSESSMENTS
Building Permits
Electric Franchise Fee
Gas
Plans Review-Fire
Inspections-Fire
Permits-Fire
23
City of Zephyrhills
(continued)
ACCOUNT NAME
ACCOUNT NUMBER
False Alarms-Fire
001-0000-329-0100
False Security Alarms-Police
001-0000-329-0110
Safety Inspections
001-0000-329-2000
Misc. Permits & Fees
001-0000-329-9000
TOTAL PERMITS, FEES & SPCL ASSESSMENTS
DEO Grant
SNAP Program Grant
Bulletproof Vest Partnership
Grant
Byrne Memorial JAPD
LLEBG Grant
Small Cities Dev. Block Grant
Dept of Energy Grant
HUD Emergency Sol. Grant
CDBG-Fire Station Renovation
TOTAL FEDERAL SHARED REVENUE
State Revenue Sharing
St Rev Sharing/Ins Lic Tax
Mobile Home License
Alcoholic Beverage License
Local Government Half-Cent Tax
Firefighters Supplemental
Compensation
TOTAL STATE SHARED REVENUES
LOCAL SHARED REVENUES
Pasco Co School BoardResource Officers
County Occupational Licenses
TOTAL LOCAL SHARED REVENUES
Actual
FY12/13
5,500
360
800
1,407,401
Budget
FY13/14
500
2,700
280
1,432,430
001-0000-331-1401
001-0000-331-2000
25,000
1,200
001-0000-331-2010
001-0000-331-2020
001-0000-331-2050
001-0000-331-2056
001-0000-331-5000
001-0000-331-7014
001-0000-331-8000
2,400
Budget
FY14/15
3,000
300
1,426,100
5,499
55,600
61,099
750,000
778,600
61,598
220,500
282,098
001-0000-335-1200
001-0000-335-1300
001-0000-335-1400
001-0000-335-1500
001-0000-335-1800
297,297
469
115,457
3,183
701,743
289,448
500
114,000
10,925
710,039
315,366
500
114,000
10,925
771,680
001-0000-335-2300
3,120
1,121,269
6,400
1,131,312
6,400
1,218,871
001-0000-337-6000
001-0000-338-2000
65,155
11,203
65,155
15,000
65,155
11,000
76,358
79,355
76,155
7,402
63
7,500
7,500
203,329
225,000
210,000
Building Administrative Fees
001-0000-341-2000
Oth Govt Charges and Fees
001-0000-341-9000
Payment in lieu of Taxes - Utility
Fund
001-0000-343-4100
24
City of Zephyrhills
(continued)
ACCOUNT NAME
Payment in lieu of Taxes Sanitation Fund
Contractual Services performed for
CRA
Code Enforcement Mowing
Library Income
(Fines,Donations,Misc.)
Intergovernmental Services
TOTAL CHARGES FOR SERVICES
ACCOUNT NUMBER
Budget
FY13/14
Budget
FY14/15
001-0000-343-4300
4,449
5,000
5,500
001-0000-343-4300
001-0000-343-9000
35,000
6,935
35,000
7,500
5,000
7,500
001-0000-347-1000
001-0000-349-1000
6,859
426
7,500
500
6,000
500
264,463
273,957
242,000
53,159
8,199
50,000
7,000
50,000
8,000
21,384
57,000
58,000
21,030
342
12
25,000
400
21,000
340
21,384
25,400
21,340
001-0000-362-2000
8,632
10,000
12,000
001-0000-363-2485
708
600
700
001-0000-363-2490
001-0000-363-2590
001-0000-364-1000
001-0000-364-4000
001-0000-365-0000
001-0000-366-0990
1,550
145
28,215
24,082
4,574
413
1,200
150
24,300
1,000
2,500
500
1,500
300
25,000
1,000
5,000
250
001-0000-366-1000
22,975
15,000
15,000
001-0000-366-1004
001-0000-369-9000
29,611
75,000
75,000
001-0000-369-9005
22,980
25,034
25,785
FINES & FORFEITURES
Fines and Forfeitures
Police Education $2
TOTAL FINES & FORFEITURES
001-0000-351-1000
001-0000-351-3000
INTEREST EARNINGS
Interest Income-General
Interest Income-Cemetery
Interest Income-Fed Conf Prop
TOTAL INTEREST EARNINGS
001-0000-361-1000
001-0000-361-1010
001-0000-361-1200
Building Rentals & Leases
City's 5% Admin Fee Police/Fire
Impact Fee
City's 1% Collection Fee-Trans.
Impact
School Impact Fee- 2 ½% Admin Fee
Cemetery Sales
Surplus Property Sales
Sale of Surplus Materials and Scrap
Depot Donations (Other)
Contrib/Donations fr Priv SrcsLibrary
Contrib/Donations fr Priv Srcs-Tree
Mit.
Miscellaneous Revenue
FDOT Street Lighting
Reimbursement
Actual
FY12/13
25
City of Zephyrhills
(continued)
ACCOUNT NAME
Vending Machine Income
State Sales Tax
TOTAL MISCELLANEOUS REVENUE
TRANSFERS IN - INTERFUND
Transfer fr Utility
(Administration)
Transfer fr Utility (Fire Station
Project)
Transfer fr Airport
(Administation)
Transfer fr Sanitation
(Administration)
SRF Transfer fr Comm Redev Prop
Tax
SRF Transfer fr Co. Gas Tax
SRF Transfer fr Local Option
SalesTax
SRF Transfer fr Police Impact Fees
SRF Transfer fr Fire Impact Fees
SRF Transfer fr Park Impact Fees
TOTAL TRFRS - INTERFUND
ACCOUNT NUMBER
001-0000-369-9010
001-0000-380-0000
001-0000-369-4000
Actual
FY12/13
467
27
Budget
FY13/14
400
Budget
FY14/15
500
144,380
155,684
162,035
989,983
1,160,000
1,342,615
80,000
25,000
001-0000-369-4001
001-0000-369-4010
191,831
200,000
226,676
001-0000-369-4020
367,038
400,000
473,883
001-0000-390-0000
001-0000-390-0010
26,178
47,895
26,178
338,966
26,178
430,715
001-0000-390-0015
001-0000-390-0022
001-0000-390-0026
001-0000-390-0028
738,558
79,500
1,152,294
1,684,679
142,000
131,000
5,000
2,440,983
3,499,438
4,345,746
11,260,295
20,610,801
20,427,382
Total General Fund Revenue Budget
26
City of Zephyrhills
General Fund
Expenditure Budget Summary by Character
Actual FY12/13
Budget FY13/14
Budget FY14/15
Personal Services
7,153,329
8,156,114
8,528,481
Operating Exp
2,104,209
2,698,780
2,690,847
Capital Outlay
670,501
3,944,940
2,850,407
Debt Service
95,694
95,694
95,694
Contributions
15,000
65,000
151,598
Transfers Out
8,740
8,740
18,740
5,641,533
6,091,615
20,640,801
20,427,382
Non Operating
Total
10,047,473
27
City of Zephyrhills
General Fund
Expenditure Budget Summary by Character
(continued)
Expenditures by Character
Personal Services
Operating Exp
Capital Outlay
Contributions
Transfers Out
Non Operating
28
Debt Service
City of Zephyrhills
General Fund
Expenditure Budget Summary by Department
Actual
FY12/13
Department
City Council
Budget
FY13/14
Budget
FY14/15
92,361
3,309,383
3,332,538
Administration
463,153
2,776,952
3,298,790
Admin - Human Resources
856,085
1,033,051
1,078,054
Admin - Information Technology
371,664
456,794
439,364
Admin - Economic Development
60,500
140,000
140,000
Finance
192,512
313,055
302,989
Finance - Utility Billing
372,875
256,441
337,004
Planning
138,154
267,271
313,612
2,616,853
3,592,477
3,424,038
381,049
404,960
617,220
2,132,309
3,552,032
2,981,418
Building
324,404
359,941
408,475
Library
383,995
2,026,879
1,577,177
Public Works - Equipment Maintenance
167,414
208,828
208,988
Public Works - Stormwater Management
113,039
160,000
83,000
Public Works - Streets
662,557
838,107
977,621
Public Works - Parks & Facilities Management
718,549
914,630
907,094
10,047,473
20,610,801
20,427,382
Police
Police - Dispatch
Fire
Total
29
City of Zephyrhills
FY15 Expenditures by Department
City Council
Administration
Admin-Human Resources
Admin-Information Technology
Admin -Economic Development
Finance
Finance - Utility Billing
Planning
Police
Police - Dispatch
Fire
Building
Library
Public Works - Equipment Maintenance
Public Works - Stormwater Management
Public Works - Streets
Public Works - Parks & Facilities Management
30
City of Zephyrhills
General Fund Line-Item Expenditure Budget by Department
City Council
The Mayor and City Council serve as representatives of the electors of the City of Zephyrhills and are
responsible for establishing the direction and policies of all affairs of the City.
Their primary duties include exercising legislative leadership and policy to promulgate the laws and
ordinances of the City, approving an annual budget to provide for the needs and services of the City,
setting policy and direction for the various functions of City government, and appointing citizens to
serve on various advisory boards and committees.
In May of 2002, City Council adopted a mission statement that best represents the City’s objectives as
a local governmental entity:
"Zephyrhills is a friendly community which respects and embraces its past and heritage, values
the diversity of its residents, and encourages economic growth and development while
retaining its small town, neighborly charm."
Seated: Council Vice President Burgess, Council President Proctor, and Mayor Whitfield; Standing: Councilman Knight,
Councilman Smith, City Clerk Boan, Councilman Compton, and City Manager Spina.
31
City of Zephyrhills
City Council (continued)
FY13/14
FY14/15
Mayor
1
1
City Council
5
5
Total Elected Officials
6
6
ACCOUNT NAME
ACCOUNT
NUMBER
Personal Services
Council/Mayor Compensation
Fica Taxes
Medicare Taxes
Group Health
Total Personal Services
001-1100-511-1100
001-1100-511-2110
001-1100-511-2120
001-1100-511-2300
Operating Expenditures
Telephone/Communications
Office Supplies
Operating Supplies
Memberships/Dues
Training
Total Operating Expenditures
001-1100-511-4100
001-1100-511-5100
001-1100-511-5200
001-1100-511-5420
001-1100-511-5550
Actual
FY12/13
Budget
FY13/14
Budget
FY14/15
34,500
2,139
500
26,333
36,000
2,232
522
30,435
36,000
2,322
522
20,000
63,473
69,189
58,844
2,910
289
1,634
4,555
4,500
3,000
500
1,600
4,600
10,300
3,000
500
1,900
2,100
10,000
13,888
20,000
17,500
Contributions
Contribution to Main Street
Contribution to Chamber of
Commerce
Contribution to YMCA
Scholarships
Youth Sports Grants
Total Contributions
Non Operating Expenditures
Reserve-ZHNH
Total Non Operating Expenditures
001-1100-511-8200
001-1100-511-8210
001-1100-511-8220
001-1100-511-8240
001-1100-511-8245
20,000
5,000
10,000
5,000
10,000
5,000
10,000
10,000
6,000
15,000
15,000
51,000
3,205,194
3,205,194
0
3,205,194
3,205,194
92,361
3,309,383
3,332,538
001-1100-511-9905
Total City Council
32
City of Zephyrhills
General Fund Department Overview
Administration
Administration includes the Office of the City Manager, the Office of the City Clerk, the Office of the
City Attorney, and other costs of a Citywide nature.
The City Manager serves at the pleasure of the City Council as the City’s Chief Administrative Officer.
The City Manager is responsible for the day-to-day activities of all departments in providing effective
delivery of all municipal services and programs; making recommendations to the City Council to adopt
policies through ordinance and/or resolution; maintaining a well-trained and motivated workforce;
developing and then implementing a fiscally responsive annual budget; and delivering a sound public
relations program that emphasizes a transparent governmental operation.
The Administrative Services Director position is funded in the Administration budget. Human
Resources, Worker’s Compensation, Employee Benefits and Risk Management are functions assigned
to the Administrative Services Director. Funding for those functions are presented in the Human
Resources Division presented a little further into the Administration Section.
The City Clerk maintains the official records of the City, ensures public access to the records; makes
public notices as required by the City or the State of Florida; provides research to the City Council,
residents, government agencies, and internal staff; coordinates City elections; manages the general
City Hall reception area; supervises the City’s Information Technology Division; coordinates sales of City
cemetery plots and rentals for Alice Hall Community Center; and provides dependable, professional
support services to the Mayor, City Council, City Manager and City staff. A limited duration position of
Deputy City Clerk has been added to this budget. This position was created to prepare for the
upcoming retirement of the current City Clerk. The Deputy City Clerk position expires in September of
2016.
The City Attorney, as an independent contractor, serves as legal counsel to the Mayor, City Council and
other officers of the City. He drafts and/or reviews all resolutions, ordinances, and contracts that come
before City Council and attends all meetings of the City Council and other committees as required.
Economic Development falls under Administration. Some Economic Development functions are
outsourced in part to the Chamber of Commerce and to the Pasco Economic Development Council
(PEDC).
33
City of Zephyrhills
Administration (continued)
34
City of Zephyrhills
General Fund Organizational Overview
Staffing
Summary
Paygrade
49
41
39
35
19
Position
City Manager
Administrative Svcs Director
City Clerk
Deputy City Clerk (limited duration - expires 9/30/2016 unless
extended)
City Clerk Assistant
Total
Administration
FY13/14
FTE
1
1
1
FY14/15
FTE
1
1
1
0
0.75
1
0.75
3.75
4.75
CITY MANAGER
Administrative
Services Director
HR
Specialist
CRA
Director
City Clerk
IT Administrator
IT Specialist
35
Deputy Clerk
Clerk
Asst
City of Zephyrhills
ACCOUNT NAME
Personal Services
Salaries
Overtime
Fica Taxes
Medicare Taxes
Retirement Contributions
Group Health
Elections
City Attorney
Additional Legal Services
Medical Services
Professional Services
Advertising/Publicity
Ordinance Codification
Telephone
Freight and Postage Services
Electric
Water & Sewer Expense
Refuse Removal
Leases and Rentals
Copy Machine Leases
Repair & Maintenance-Bldg.
Repair & Maintenance-Equip.
Repair & Maintenance-Vehicles
Legal Ads
Office Supplies
Operating Supplies
Gas & Oil
Books & Subscriptions
Safety Committee
Memberships/Dues
Training
Tuition Reimbursement
ED Incentives
ACCOUNT
NUMBER
Actual
FY12/13
001-1200-512-1200
001-1200-512-1400
001-1200-512-2110
001-1200-512-2120
001-1200-512-2210
001-1200-512-2300
001-1200-512-3000
001-1200-512-3100
001-1200-512-3105
001-1200-512-3120
001-1200-512-3150
001-1200-512-3600
001-1200-512-3700
001-1200-512-4100
001-1200-512-4200
001-1200-512-4300
001-1200-512-4330
001-1200-512-4340
001-1200-512-4400
001-1200-512-4450
001-1200-512-4600
001-1200-512-4610
001-1200-512-4620
001-1200-512-4900
001-1200-512-5100
001-1200-512-5200
001-1200-512-5270
001-1200-512-5400
001-1200-512-5410
001-1200-512-5420
001-1200-512-5550
001-1200-512-5560
001-1200-512-5600
36
172,297
Budget
FY13/14
Budget
FY14/15
10,106
2,364
14,161
24,202
234,614
7,000
14,547
3,403
32,098
37,352
267,039
7,000
16,991
3,975
44,368
37,645
223,128
329,014
377,018
6,232
66,452
43,146
107
21,312
8,864
5,583
2,797
553
13468
1.938
1,265
1,071
5,048
0
159
634
4,750
1,730
1,860
2,272
89
0
1,364
10,695
0
15,000
7,000
60,000
45,000
40
50,000
12,000
5,500
3,000
1,000
16,500
2,200
1,400
1,450
8,410
10,000
1,000
2,500
9,000
2,000
11,500
2,000
500
200
2,800
11,500
10,500
30,000
7,000
70,000
20,000
120
50,000
12,000
6,000
3,000
1,000
16,500
2,200
1,400
1,460
5,500
3,500
500
2,000
5,000
2,000
7,000
3,500
500
200
2,800
11,000
10,500
20,000
216,391
307,000
264,680
City of Zephyrhills
ACCOUNT NAME
Capital Outlay
Land Acquisition
Machinery & Equipment
Total Capital Outlay
ACCOUNT NUMBER
001-1200-512-6100
001-1200-512-6400
001-1200-512-8014
001-1200-512-8114
001-1200-512-8230
001-1200-512-8250
Transfers Out
Administration Transfer-Airport
Total Transfers Out
001-1200-512-9100
Budget
FY14/15
14,894
14,894
Contributions
HUD Emergency Solutions Grant
City Emergency Solutions Grant
YMCA Grant Program
Historic Preservation
Total Contributions
Contingency-General
Reserve-ZFR 2013 pay increase
Reserve-Cemetery Perpetual Care
Reserve-Payouts of Accumulated
time
Budget
FY13/14
Actual FY12/13
0
0
0
10,000
40,000
61,598
9,000
10,000
20,000
50,000
100,598
8,740
8,740
18,740
8,740
8,740
18,740
001-1200-512-9400
001-1200-512-9902
001-1200-512-9906
1,678,282
23,000
180,916
2,145,432
001-1200-512-9910
0
200,000
2,082,198
200,000
2,537,754
463,153
2,776,952
3,298,790
Total Administration
37
192,322
City of Zephyrhills
General Fund Division Overview
Administration: Human Resources
Human Resources (HR) is a division of Administration and falls under the direction of the
Administrative Services Director. HR duties include managing employee benefits, overseeing the drug
free workplace program, processing employee actions, administering the Family Medical Leave Act,
participating in union negotiations, and ensuring equitable standards for all City employees. The office
maintains all personnel files and encourages training and educational opportunities to promote career
growth within the City.
The City’s Risk Management (RM) responsibilities also fall under HR. RM handles the City’s workers
compensation program as well as all property, casualty, airport, pollution, and liability insurances. All
claims are processed through this function of HR where coordination with carriers, adjusters, and legal
counsel occurs. RM also entails the direction of safety efforts to reduce employee accidents, injuries,
and incidents.
38
City of Zephyrhills
General Fund Organizational Overview by Division
Administration: Human Resources (continued)
Staffing Summary
Paygrade
30
Position
Human Resources Specialist
Total Administration: Human Resources
Admin Services
Director
HR Specialist
39
FY13/14
FTE
1
1
FY14/15
FTE
1
1
City of Zephyrhills
General Fund Line-Item Expenditure Budget by Division
Administration: Human Resources (continued)
ACCOUNT NAME
Personal Services
Salaries
Fica Taxes
Medicare Taxes
Group Health
Group Health Insurance - Retirees
Group Life
Worker's Compensation
Unemployment Tax
Medical Services
Telephone
Copy Machine Leases
Property & Casualty Insurance
Recruiting Advertising
Office Supplies
Operating Supplies
Memberships/Dues
Training
ACCOUNT
NUMBER
001-1370-513-1200
001-1370-513-2110
001-1370-513-2120
001-1370-513-2210
001-1370-513-2300
001-1370-513-2310
001-1370-513-2350
001-1370-513-2400
001-1370-513-2500
001-1370-513-3120
001-1370-513-3150
001-1370-513-4100
001-1370-513-4200
001-1370-513-4450
001-1370-513-4500
001-1370-513-4910
001-1370-513-5100
001-1370-513-5200
001-1370-513-5420
001-1370-513-5550
Total Human Resources
40
Actual
FY12/13
187,417
8,961
141,948
8,362
346,688
Budget
FY13/14
Budget
FY14/15
36,990
2,271
532
3,374
16,579
195,000
9,200
169,500
6,000
439,446
30,329
1,880
440
2,235
5,569
214,100
9,700
192,084
6,000
462,337
1,800
9,000
150
425
1,800
508,906
577,500
3,000
80
85
406
509,397
450
1,200
593,605
600
500
1,200
606,217
1,250
500
1,400
250
2,000
615,717
856,085
1,033,051
1,078,054
City of Zephyrhills
Administration: Information Technology
It is the mission of the Information Technology Division to meet the ever-changing technology needs of
its users, within an integrated network environment comprised of many locations and functions. The
division will continually strive to improve the network and the computer environment, of the end user
and our stakeholders, through research and use of new technology for overall effective and efficient
use of City resources, while limiting the need for specialized and expensive consultative support.
The Information Technology Division is responsible for researching, evaluating, purchasing, installing,
and maintaining all City-owned computer related equipment and software. While maintaining an
emphasis on customer service, the division provides technology support and training to all City
departments and staff.
During late winter and spring, the Information Technology Division will be one of the major
participants in the City's enterprise resource management (ERP) software version upgrade. Funding for
this project is housed in the Information Technology Budget.
41
City of Zephyrhills
Administration: Information Technology (continued)
Staffing Summary
Paygrade
39
34
Total Administration: Information Technology
Position
IT Administrator
IT Specialist
City Clerk
IT
Administrator
IT Specialist
42
FY13/14
FTE
1
1
2
FY14/15
FTE
1
1
2
City of Zephyrhills
Administration: Information Technology (continued)
ACCOUNT NAME
Personal Services
Salaries
Fica Taxes
Medicare Taxes
Group Health
ACCOUNT
NUMBER
Actual
FY12/13
Budget
FY13/14
Budget
FY14/15
001-1600-516-1200
001-1600-516-2110
001-1600-516-2120
001-1600-516-2210
001-1600-516-2300
85,760
4,964
1,161
4,858
20,457
117,199
96,916
6,010
1,406
6,737
21,925
132,994
99,183
6,149
1,438
7,310
22,809
136,889
Telephone
Copy Machine Leases
Office Supplies
Operating Supplies
Gas & Oil
Software
Computer Supplies
Memberships/Dues
Training
001-1600-516-3100
001-1600-516-4100
001-1600-516-4200
001-1600-516-4450
001-1600-516-4610
001-1600-513-4620
001-1600-516-5100
001-1600-516-5200
001-1600-516-5270
001-1600-516-5290
001-1600-516-5295
001-1600-516-5420
001-1600-516-5550
9,921
11,767
105
34
9,677
501
322
30
345
115,949
17,895
275
278
167,099
12,000
14,000
100
15,000
11,500
16,750
125
2,000
13,000
250
250
600
192,000
29,500
300
5,000
269,000
250
250
600
185,000
20,000
1,000
5,000
255,475
Capital Outlay
Capital
001-1600-516-6400
87,366
87,366
54,800
54,800
47,000
47,000
371,664
456,794
439,364
Total Information Technology
43
City of Zephyrhills
Administration: Economic Development
It is the mission of the Economic Development Department to provide an environment that enhances
communication with our economic development community partners which include Main Street, the
Chamber of Commerce, Pasco Economic Development Council, and Pasco County. This coalition of
partners shall work together to retain, expand, and attract new businesses through marketing,
assistance in site selection, and offering incentives when available. Implement key aspects of the City
of Zephyrhills economic development goals and community redevelopment plan.
ACCOUNT NAME
Contractual Services
Marketing
ACCOUNT
NUMBER
001-5200-552-3150
001-5200-552-3400
001-5200-552-3600
Total Economic Development
44
Actual
FY12/13
Budget
FY13/14
Budget
FY14/15
50,000
10,500
60,500
60,000
50,000
30,000
140,000
60,000
50,000
30,000
140,000
60,500
140,000
140,000
City of Zephyrhills
Finance
It is the mission of the Finance Department to account for all transactions of the City using generally
accepted accounting principles, to develop, prepare, coordinate, and deliver the annual operating
budget, to prepare the Comprehensive Annual Financial Report, schedule the annual audit, to oversee
procurement functions, to maintain debt compliance, to maintain fiscal responsibility, and to provide
quality information in a timely manner, while maintaining the highest level of ethical professional
standards.
The Finance Department is responsible for the proper accounting of all City funds and compliance with
all applicable regulations and law as they pertain to fiscal matters. Routine duties include payroll,
accounts payable, accounts receivable, fund accounting, single audit reporting and disclosure,
Comprehensive Annual Financial Report (CAFR) preparation, centralized purchasing, preparation of
applicable State and Federal reports, capital asset reporting, periodic financial reports to management,
administering debt service, investment of City funds, and development, preparation, implementation,
and control of the approved budget. The department also assists other departments with financial
issues that arise during the year.
The Utility Billing (UB) Division is a division of the Finance Department. This division maintains and
processes all water, sewer, and sanitation billing records; processing four scheduled billing cycles each
month; and providing customers services to utility and sanitation customers regarding their accounts.
In conjunction with Utility Department meter readers, UB coordinates work related to checking for
leaks, lock offs, and reread orders. UB functions as the primary cash receipts area within the City,
collecting and aggregating receipts from other City departments to prepare the City’s daily banking
deposit.
During late winter and spring, the Finance Department will be one of the major participants in the
City's enterprise resource management (ERP) software version upgrade.
45
City of Zephyrhills
Finance (continued)
Staffing Summary
Paygrade
45
39
34
Position
Finance Director
Staff Accountant
Purchasing Agent/Acctg Clerk
Total Finance
FY13/14
FTE
1
1
1
3
Finance Director
Purchasing
Agent/
Accounting Clerk
Staff Accountant
Utility Billing
Staff
46
FY14/15
FTE
1
1
1
3
City of Zephyrhills
Finance (continued)
ACCOUNT NAME
Personal Services
Salaries
Overtime
Fica Taxes
Medicare Taxes
Group Health
001-1350-513-1200
001-1350-513-1400
001-1350-513-2110
001-1350-513-2120
001-1350-513-2210
001-1350-513-2300
Auditing
Telephone
Repairs & Maintenance Building
Office Supplies
Operating Supplies
Memberships/Dues
Training
155,016
6,000
9,995
2,338
19,458
45,598
161,203
8,000
10,494
2,454
22,690
35,748
152,250
238,405
240,589
33,977
477
36
895
754
40,000
750
150
10,000
2,250
15,000
300
1,200
5,000
42,000
500
150
5,000
2,250
6,000
300
1,200
5,000
40,262
74,650
62,400
192,512
313,055
302,989
T
A
C
O N
T
R
E
S
R
V
Q
U
O
T
E
D
S
001-1350-513-3200
001-1350-513-4100
001-1350-513-4200
001-1350-513-4600
001-1350-513-5100
001-1350-513-5200
001-1350-513-5400
001-1350-513-5420
001-1350-513-5550
B
A
P
F
P
L
A
N
C
D
C
Y
G
E
O U
R
O
T
N
L
T
A
U
D
I
T
L
B
N
A
A
P
A
Y
D
N
S
A
V
E
C
S
I
E
X
P
E
N
S
E
T
P
1,362
2,760
I
G
R
A
O N
T
S
B
F
I
E
R
E
47
L
N
S
Budget FY14/15
102,277
6,524
6,212
1,453
8,818
26,966
Total Finance
P
U
R
C
H
A
S
I
N
G
Budget
FY13/14
ACCOUNT NUMBER Actual FY12/13
D
C
H
E
C
K
S
E
D
E P
P
O
S
I
T A
S
C
O
S
T
S
X
L
S
S
R
E
T
R
E
N
D
S
City of Zephyrhills
Finance: Utility Billing
Staffing
Summary
Paygrad
e
29
29
27
Total Finance: Utility Billing
Position
Sr Customer Services Rep
Sr Customer Services Rep (limited duration - expires 9/30/2016 unless
renewed)
Customer Services Rep
48
FY13/1
4 FTE
2
FY14/1
5 FTE
2
0
2
4
1
2
5
City of Zephyrhills
Finance: Utility Billing (continued)
ACCOUNT NAME
Personal Services
Salaries
Overtime
Fica Taxes
Medicare Taxes
Group Health
Medical Services
Credit Card Processing
Fees
Telephone
Freight and Postage
Services
Postage on billings
Copy Machine Leases
Repair & MaintenanceEquip.
Office Supplies
Operating Supplies
Memberships/Dues
Training
Capital Outlay
ACCOUNT NUMBER
001-1300-513-1200
001-1300-513-1400
001-1300-513-2110
001-1300-513-2120
001-1300-513-2210
001-1300-513-2300
Actual
FY12/13
Budget FY13/14
Budget FY14/15
231,227
931
13,972
3,268
13,215
35,640
113,566
1,000
7,104
1,663
9,936
37,522
142,212
2,200
8,954
2,094
12,347
49,697
298,252
170,791
217,504
001-1300-513-3120
001-1300-513-3150
001-1300-513-3400
1,197
8,000
200
5,000
16,500
150
20,000
001-1300-513-3470
001-1300-513-4100
8,014
525
12,000
450
20,000
500
001-1300-513-4200
001-1300-513-4210
001-1300-513-4450
843
50
46,500
1,500
250
52,000
1,500
750
1,000
100
2,000
2,000
1,289
001-1300-513-4610
001-1300-513-5100
001-1300-513-5200
001-1300-513-5400
001-1300-513-5420
001-1300-513-5550
582
54,174
1,600
100
3,000
74,623
85,650
101,500
0
0
18,000
372,875
256,441
337,004
001-1300-513-6400
Total Finance: Utility Billing
49
City of Zephyrhills
Planning
The Planning Department advises the City Manager, City Council, the business community and the
general public on general planning and regulatory development issues. The Planning Department is
committed to providing the community with high-quality, proactive services and programs to enhance
the quality of life of the City’s residents, businesses and visitors, and to promote a well designed,
sustainable, physically integrated, livable and economically diverse and prosperous community.
50
City of Zephyrhills
General Fund Organizational Overview by Department
Planning (continued)
Staffing Summary
Paygrade
43
34
31
Position
Planning Director
Assistant Planner
Grant Support Specialist/Historic Preservation Officer
Total Planning
FY13/14 FTE
1
0
.75
1.75
FY14/15 FTE
1
1
.75
2.75
Planning Director
Grant Support
Specialist/ Historic
Preservation
Officer
Assistant Planner
51
City of Zephyrhills
Planning (continued)
ACCOUNT NAME
Personal Services
Salaries
Fica Taxes
Medicare Taxes
Group Health
Telephone
Legal Ads
Office Supplies
Operating Supplies
Sustainability Program
Gas & Oil
Memberships/Dues
Training
Reserve-Tree Mitigation Funds
ACCOUNT
NUMBER
Actual
FY12/13
Budget
FY13/14
Budget
FY14/15
001-1500-515-1200
001-1500-515-2110
001-1500-515-2120
001-1500-515-2210
001-1500-515-2300
101,766
6,021
1,408
8,519
10,347
128,061
105,207
6,524
1,526
15,572
10,251
139,080
143,370
8,889
2,079
20,782
34,481
209,601
001-1500-515-3150
001-1500-515-4100
001-1500-515-4200
001-1500-515-4900
001-1500-515-5100
001-1500-515-5200
001-1500-515-5265
001-1500-515-5270
4,693
508
220
573
54
390
100
60,000
500
500
2,000
300
500
3,000
200
40,000
500
500
2,000
300
500
3,000
200
001-1500-515-5420
001-1500-515-5550
341
3,214
10,093
1,100
3,000
71,100
1,250
5,500
53,750
0
57,091
57,091
50,261
50,261
138,154
267,271
313,612
001-1500-515-9920
Total Planning
52
City of Zephyrhills
Police Department
The City of Zephyrhills Police Department (ZPD) serves ever aware of the following mission statement:
“In recognition of our responsibility to be responsive to the needs of our community,
the Zephyrhills Police Department shall nurture trust by providing quality police
services that promote the highest quality of life and a sense of safety for all residents,
businesses, and guests. We recognize and affirm that we shall work in partnership
with the community for the good of the community we serve.”
At full staff, ZPD is comprised of 33 sworn officers plus 4 civilian support staff. ZPD is a full service law
enforcement agency serving a resident population of approximately 14,500 people with a large influx
of seasonal visitors who make Zephyrhills their winter home.
53
City of Zephyrhills
Police Department
Staffing Summary
Paygrade
46
42
39
38
36
35
29
29
28
27
Position
Police Chief
Police Captain
Police Lieutenant
Police Sergeant/Detective Sergeant
Police Corporal
Detective/Patrolman/K-9/SRO
Executive Assistant
Sr Administrative Asst
Property Evidence Clerk
Records Clerk
Total Police
FY13/14
FTE
1
1
1
5
4
21
0
1
1
2
37
Chief of Police
Executive
Assistant
Police Operations
Police Administrative
Captain
Captain
Criminal Investigations/
Crime Prevention/ Administrative
Support/ Communications
Uniform Patrol/ Special
Operations
54
FY14/15
FTE
1
2
0
5
0
25
1
0
1
2
37
City of Zephyrhills
Police Department
ACCOUNT NAME
Personal Services
Salaries- (Includes Incentive Pay)
Overtime
Overtime-TACT
Fica Taxes
Medicare Taxes
Group Health
K-9 Veterinary Services
Medical Services
Animal Control
Investigations
Police Supplies
Telephone
Electric
Refuse Removal
Copy Machine Leases
Office Supplies
Operating Supplies
Uniforms
Bullet Proof Vests
K9 Supplies
Gas & Oil
Memberships/Dues
Training
Training from Police Educ.$2 (backlog)
ACCOUNT
NUMBER
Actual
FY12/13
Budget
FY13/14
Budget
FY14/15
001-2100-521-1200
001-2100-521-1400
001-2100-521-1403
001-2100-521-2110
001-2100-521-2120
001-2100-521-2210
001-2100-521-2300
1,287,150
63,341
1,510
78,133
18,273
204,011
358,497
2,010,914
1,599,928
60,000
3,000
102,675
24,013
300,759
480,052
2,570,427
1,584,589
70,000
6,000
103,303
24,160
306,564
498,016
2,592,632
001-2100-521-3110
001-2100-521-3120
001-2100-521-3400
001-2100-521-3420
001-2100-521-3500
001-2100-521-3510
001-2100-521-4100
001-2100-521-4200
001-2100-521-4300
001-2100-521-4330
001-2100-521-4340
001-2100-521-4450
001-2100-521-4600
001-2100-521-4610
001-2100-521-4620
001-2100-521-5100
001-2100-521-5200
001-2100-521-5210
001-2100-521-5217
001-2100-521-5225
001-2100-521-5270
001-2100-521-5420
001-2100-521-5550
001-2100-521-5551
3,492
2,744
7,081
105,874
2,500
2,500
5,300
58,000
500
10,000
31,000
1,500
50,000
4,500
3,000
6,000
10,000
10,000
30,000
7,000
5,500
11,000
6,500
1,700
115,000
1,500
6,000
7,000
386,000
2,500
3,000
5,000
68,000
500
8,000
31,000
1,500
50,000
4,500
2,800
5,000
7,500
8,000
30,000
7,000
12,000
10,000
6,500
1,700
115,000
1,500
6,000
7,000
394,000
55
4,781
28,234
1,066
40,808
3,990
2,544
4,753
900
7,174
31,087
4,125
4,659
7,152
2,106
1,226
104,040
960
1,536
6,862
377,193
City of Zephyrhills
Police (continued)
ACCOUNT NAME
Capital Outlay
Capital Building Improvements
Reserve-CAD Software
Reserve - Confiscated Property
Reserve-Eiland
Reserve $2 Training Fund
ACCOUNT NUMBER
001-2100-521-6200
001-2100-521-6400
Actual
FY12/13
Budget
FY13/14
228,746
228,746
339,000
339,000
15,000
124,000
139,000
0
225,000
42,000
950
29,100
297,050
225,000
43,217
850
29,339
298,406
2,616,853
3,592,477
3,424,038
001-2100-521-9990
001-2100-521-9991
001-2100-521-9992
001-2100-521-9993
Total Police
56
Budget
FY14/15
City of Zephyrhills
Police: Dispatch
The Dispatch Division provides central dispatching services and is the first point of contact
for citizen calls to 911. They answer calls for both police and fire emergencies.
57
City of Zephyrhills
Police: Dispatch
Staffing Summary
Paygrade
28
Position
Telecommunications Operator
Total Dispatch
58
FY13/14
FTE
9
9
FY14/15
FTE
9
9
City of Zephyrhills
Police: Dispatch
ACCOUNT NAME
Personal Services
Salaries
Overtime
Fica Taxes
Medicare Taxes
Group Health
ACCOUNT
NUMBER
Actual
FY12/13
Budget
FY13/14
Budget
FY14/15
001-2150-521-1200
001-2150-521-1400
001-2150-521-2110
001-2150-521-2120
001-2150-521-2210
001-2150-521-2300
230,100
52,086
16,479
3,854
16,031
58,739
377,289
259,102
38,000
18,068
4,226
20,253
63,811
403,460
263,128
30,000
18,349
4,291
21,812
83,640
421,220
Operating Supplies
Training
001-2150-521-5200
001-2150-521-5550
2,834
927
3,760
1,500
1,500
1,000
1,000
Capital Outlay
001-2150-521-6200
001-2150-521-6400
Total Dispatch
59
195,000
0
0
195,000
381,049
404,960
617,220
City of Zephyrhills
Fire
Zephyrhills Fire Rescue is a 23 member career Fire Rescue organization that provides response to all
requests for assistance within the Zephyrhills City limits to fire, emergency medical services (EMS),
emergency management/disaster response, fire prevention and inspection, and pertinent public
education and general public assistance. The department provides a non-transport Advance Life
Support (ALS) response to all medical calls within the City and is assisted by Pasco County Fire Rescue
who provides medical transport to receiving facilities. The career members of the Department are
augmented by a cadre of 10 volunteer firefighters. Firefighters work a ‘three shift’ - a 24 hour on duty
followed by 48 hour off duty schedule.
Service Delivery is provided from two locations within the City. Fire Station 1 is located at 6907 Dairy
Road and Fire Station 2 is located at 38410 6th Avenue. Staffing is provided 24 hours a day/365 days of
the year with seven personnel assigned to each shift. Each responding Engine Company is staffed with
at least one State Certified Paramedic/Firefighter and a Fire Officer (Lieutenant or Captain). Engine 1 is
a 2007 75 foot 1750 Gallons Per Minute (GPM) Quint (ladder truck) capable of reaching the highest
building currently in Zephyrhills. Engine 2 is a 1250 GPM pumper. Both carry typical firefighting
equipment as well as all State required EMS equipment for ambulances but lack the ability to transport
patients to medical facilities. The Department responds to approximately 3000 calls annually with
ninety percent or better of the responses being for medical emergencies.
60
City of Zephyrhills
Fire (continued)
Staffing Summary
Paygrade
45
42
38
36
36
34
32
29
29
Position
Fire Chief
Asst Fire Chief
Fire Captain/Paramedic
Fire Lieutenant
Fire Lieutenant/Paramedic
Firefighter/Paramedic
Firefighter/EMT
Executive Assistant
Total Fire
FY13/14
FTE
1
1
3
1
2
12
3
0
1
24
Fire Chief
Executive Assistant
A Shift
Assistant Fire Chief
B Shift
61
C Shift
FY14/15
FTE
1
1
3
1
2
12
3
1
0
24
City of Zephyrhills
Fire (continued)
ACCOUNT NAME
Personal Services
Salaries- (Inc Incentives)
Overtime
Fica Taxes
Medicare Taxes
Group Health
Medical Services
Telephone
Electric & Gas
Refuse Removal
Copy Machine Leases
Repair & Maintenance-Equip
Repairs & Maintenance - Fire Exting.
Fire Prevention Education
Explorers Program
Office Supplies
Operating Supplies
Uniforms
Bunker Gear
Fire Fighting Chemicals
ALS Supplies
Gas & Oil
Memberships/Dues
Training
ACCOUNT
NUMBER
001-2200-522-1200
001-2200-522-1400
001-2200-522-2110
001-2200-522-2120
001-2200-522-2210
001-2200-522-2300
001-2200-522-3120
001-2200-522-3400
001-2200-522-4100
001-2200-522-4200
001-2200-522-4300
001-2200-522-4330
001-2200-522-4340
001-2200-522-4450
001-2200-522-4600
001-2200-522-4610
001-2200-522-4620
001-2200-522-4675
001-2200-522-4810
001-2200-522-4820
001-2200-522-5100
001-2200-522-5200
001-2200-522-5210
001-2200-522-5215
001-2200-522-5240
001-2200-522-5260
001-2200-522-5270
001-2200-522-5400
001-2200-522-5420
001-2200-522-5550
62
Actual
FY12/13
Budget
FY13/14
Budget
FY14/15
1,225,113
88,647
77,351
18,090
193,875
230,596
1,227,368
80,000
81,270
19,007
241,188
274,680
1,257,884
85,000
83,426
19,511
256,719
299,674
1,833,672
1,923,513
2,002,214
21,247
0
6,522
230
15,245
2,683
2,040
1,757
6,173
15,549
17,396
8,464
629
173
2,043
5,365
3,728
3,520
10,000
14,250
6,000
300
18,000
3,000
2,100
1,750
6,000
18,325
15,000
11,100
1,500
400
2,800
5,800
8,500
13,000
8,040
6,000
800
16,000
3,000
2,120
1,750
6,000
18,000
15,000
11,100
1,000
2,000
3,000
17,500
7,500
1,646
9,780
500
17,500
20,000
1,500
1,700
8,000
19,000
20,000
1,500
1,700
7,000
160,172
174,025
181,010
17,927
18,056
City of Zephyrhills
Fire (continued)
ACCOUNT NAME
Capital Outlay
Fire Sta #2 Architectural Design
Fire Sta #2 Reconstruction-grant
Fire Sta #2 Reconstruction-hardening
Fire Sta #2 Reconstruction-well
generator
Carpet/Paint Station 1
Fire Sta #2 remodel bathrooms/builtins
Bunker Gear
ACCOUNT NUMBER
001-2200-522-6200
001-2200-522-6210
001-2200-522-6211
Budget
FY13/14
Budget
FY14/15
42,771
750,000
342,300
220,500
250,000
001-2200-522-6212
001-2200-522-6250
80,000
6,000
25,000
6,000
001-2200-522-62xx
001-2200-522-6400
001-2200-522-6408
160,500
20,000
50,000
131,000
20,000
1,358,800
702,500
Debt Service
Other Debt Service (Capital Lease)
Actual
FY12/13
42,771
001-2200-522-7300
Total Debt Service
Total Fire
63
95,694
95,694
95,694
95,694
95,694
95,694
2,132,309
3,552,032
2,981,418
City of Zephyrhills
Building/Code Enforcement
The Building/Code Enforcement Department issues residential and commercial permits to the property
owners and business owners of the City of Zephyrhills. It also advises applicants about the permitting
process, and provides information for all types of customer questions and requests. It reviews building
plans to ensure compliance with the Florida Building Code. Code Enforcement staff is dedicated to the
enforcement of city and state standards. These standards allow for safe and orderly practices as
related to maintenance of all property, whether developed or undeveloped and other related
enforcement issues.
64
City of Zephyrhills
Building/Code Enforcement (continued)
Staffing Summary
Building
Paygrade
43
35
35
31
29
27
Position
Building Official
SR. Code Inspector
Public Safety Inspector
Code Enforcement Officer
Sr Code Support Specialist
Code Support Specialist
Total Building
FY13/14 FTE
1
1
0
1
2
0
5
Building Official
Support
Specialists
Sr. Code
Inspector
Public Safety
Inspector
65
Code
Enforcement
Officer
FY14/15 FTE
1
0
1
1
1
1
6
City of Zephyrhills
Building/Code Enforcement (continued)
ACCOUNT NAME
Personal Services
Salaries
Fica Taxes
Medicare Taxes
Group Health
Code Enforcement Costs
Telephone
Copy Machine Leases
Printing & Binding-Code Enf
Legal Ads
Office Supplies
Operating Supplies
Operating Supplies-Code Enf
Uniforms
Tools, Small Equipment
Abatements
Gas & Oil
Memberships/Dues
Training
ACCOUNT NUMBER
Actual
FY12/13
Budget
FY13/14
Budget
FY14/15
001-2400-524-1200
001-2400-524-2110
001-2400-524-2120
001-2400-524-2210
001-2400-524-2300
217,142
12,676
2,965
15,823
57,086
305,692
231,522
14,355
3,358
27,111
61,195
337,541
251,326
15,583
3,645
28,738
85,983
385,275
001-2400-524-3410
001-2400-524-4100
001-2400-524-4200
001-2400-524-4450
001-2400-524-4610
001-2400-524-4620
001-2400-524-4701
001-2400-524-4900
001-2400-524-5100
001-2400-524-5200
001-2400-524-5201
001-2400-524-5210
001-2400-524-5230
001-2400-524-52xx
001-2400-524-5270
001-2400-524-5420
001-2400-524-5550
525
1,621
2,169
3,072
1,000
2,000
1,500
2,800
250
2,000
200
200
700
1,000
1,250
1,700
1,500
2,800
250
2,000
200
500
400
750
750
100
Total Building/Code Enforcement
66
1,307
537
1,422
377
713
4,527
350
2,092
18,712
5,400
500
4,000
22,400
750
100
1,500
5,000
500
4,000
23,200
324,404
359,941
408,475
City of Zephyrhills
Library
The Zephyrhills Public Library was founded in 1912. As it has grown from meeting in resident's
homes to the new 8200 sq. ft. facility opening January 2015, the Library has provided open and
equal access to its resources and services. The Library seeks to encourage reading and the use
of technology for life-long learning and the enhancement of the community’s quality of life. The
Library offers more than books - computers with internet access, county bus passes, copier and
tax forms are just a few of the services available at the Library. The Zephyrhills Public Library is
a member of the Pasco County Library Cooperative.
Library personnel also staff the Zephyrhills Depot Museum, a restored 1927 train depot, which
houses displays on community and railroad history and features a model train layout.



67
City of Zephyrhills
Library (continued)
Staffing Summary
Paygrade
41
35
29
27
19
Position
Dir of Library/Museum Services
Asst Dir Library/Museum Services
Senior Circulation Clerk
Circulation Clerk/Curator
Office Assistant (2 part time positions)
Total Library
Library/ Museum
Services Director
Assistant Library/
Museum Services
Director
Library Staff
68
FY13/14
FTE
1
1
1
1
1
5
FY14/15
FTE
1
1
1
1
1
5
City of Zephyrhills
Library (continued)
ACCOUNT NAME
Personal Services
Salaries
Overtime
Fica Taxes
Medicare Taxes
Group Health
Telephone
Electric
Refuse Removal
Copy Machine Leases
Online Data Base Fee, Svc,
Expense
Promotional Advertising
Educational Programs
Office Supplies
Operating Supplies
Memberships/Dues
Training
Capital Outlay
Library Project-Penny for Pasco
Architecture
Library Project-Penny for Pasco
Library Project-Donations
Library Books and Materials
ACCOUNT NUMBER
Actual
FY12/13
Budget
FY13/14
Budget FY14/15
001-7100-571-1200
001-7100-571-1400
001-7100-571-2110
001-7100-571-2120
001-7100-571-2210
001-7100-571-2300
155,814
85
9,238
2,160
10,767
14,981
193,044
164,509
150
10,200
2,386
17,604
16,040
196,194
170,397
150
10,574
2,473
20,332
16,704
220,630
001-7100-571-3400
001-7100-571-4100
001-7100-571-4200
001-7100-571-4300
001-7100-571-4330
001-7100-571-4340
001-7100-571-4450
001-7100-571-4600
001-7100-571-4610
35
8,358
90
8,643
1,128
60
1,185
1,172
1,669
960
9,800
100
9,400
1,600
65
1,525
2,500
2,500
400
9,800
100
9,400
1,600
65
1,525
1,200
2,500
001-7100-571-4640
001-7100-571-4800
001-7100-571-4810
001-7100-571-5100
001-7100-571-5200
001-7100-571-5420
001-7100-571-5550
0
334
1,850
465
1,548
675
10,000
1,000
2,000
1,000
1,300
1,250
750
45,750
5,000
1,500
3,000
1,000
13,300
1,000
750
52,140
5,801
163,738
1,565,000
193,240
12,000
1,770,240
1,245,817
43,590
15,000
1,304,407
383,995
2,026,879
1,577,177
27,213
001-7100-571-6220
001-7100-571-6221
001-7100-571-6222
001-7100-571-6600
Total Library
69
157,937
City of Zephyrhills
General Fund
Departmental and Organizational Overview
Public Works
The Public Works Department, headed by the Public Works Director, contains several divisions very
important to City operations. Those divisions include Equipment Maintenance, Stormwater Drainage,
Streets, Parks and Building Maintenance, and Sanitation. Sanitation revenues and costs are in a
separate fund and shown later in this book. The remaining Public Works Division budgets are part of
the General Fund and are shown on the following few pages. Staffing Summaries are shown with each
division but the Public Works Department Organization Chart is shown below.
Environmental Spclst/ GIS
Streets/ Stormwater Mgmt
Superintendent
Streets
Stormwater
Mgmt
Parks and Bldg Maint.
Superintendent
Parks and Bldg
Maint.
70
Sanitation and
Equipment Maint.
Superintendent
Sanitation
Equipment
Maint.
City of Zephyrhills
Public Works: Equipment Maintenance Division
The Equipment Maintenance Division provides maintenance and repairs for all City -owned light and
heavy vehicles, construction equipment, mowing equipment and emergency generators. Services
offered include preventative maintenance, diagnostics, and corrective repairs along with the
purchasing of repair parts, tires, fuel and lubricants. Staff evaluates Citywide vehicle efficiency to aid in
the reduction of maintenance, operating and energy-related costs; makes recommendations on the
replacement of existing vehicles; and reviews vehicle addition requests to ensure their suitability to the
type of work to be performed. All staff mechanics are ASE certified.
Staffing Summary
Paygrade
31
30
Total Equipment Maintenance
71
Position
Fleet Mtc Foreman
Sr Mtc Mechanic
FY13/14
FTE
1
2
3
FY14/15
FTE
1
2
3
City of Zephyrhills
Public Works: Equipment Maintenance Division (continued)
ACCOUNT NAME
Personal Services
Salaries
Overtime
Fica Taxes
Medicare Taxes
Group Health
ACCOUNT
NUMBER
Actual
FY12/13
Budget
FY13/14
Budget
FY14/15
001-1900-519-1200
001-1900-519-1400
001-1900-519-2110
001-1900-519-2120
001-1900-519-2210
001-1900-519-2300
100,609
1,696
6,018
1,407
5,795
36,629
152,155
105,813
2,500
6,707
1,569
7,518
39,271
163,378
108,035
2,500
6,847
1,601
8,139
40,841
167,963
Telephone
Freight & Postage
Electric
Refuse Removal
Hazardous Waste Disposal
Copy Machine Leases
Operating Supplies
Bulk Oil
Uniforms
Tool Allowance
Gas & Oil
Software
Memberships/Dues
Training
001-1900-519-4100
001-1900-519-4200
001-1900-519-4300
001-1900-519-4330
001-1900-519-4340
001-1900-519-4342
001-1900-519-4450
001-1900-519-4600
001-1900-519-4610
001-1900-519-4620
001-1900-519-5200
001-1900-519-52xx
001-1900-519-5210
001-1900-519-5220
001-1900-519-5270
001-1900-519-5290
001-1900-519-5420
001-1900-519-5550
598
53
10,991
2,164
1,783
750
100
10,000
2,500
2,100
750
1,673
1,834
226
-9,623
3,000
2,000
1,000
5,000
2,056
1,495
1,808
201
15,259
2,000
1,500
2,050
3,000
100
500
36,350
650
100
10,000
2,400
2,100
750
225
2,500
2,000
1,000
1,000
1,500
2,200
1,500
3,000
2,000
100
500
33,525
Capital Outlay
001-1900-519-6400
0
9,100
9,100
7,500
7,500
167,414
208,828
208,988
Total Equipment Maintenance
72
City of Zephyrhills
Public Works: Stormwater Management
The Stormwater Management Division is responsible for the construction, cleaning, maintenance and
restoration of the City’s stormwater drainage infrastructure. Facilities include stormwater inlets, catch
basins, french drains, road-side swales, culverts, conveyance pipes, retention and detention sites,
pumping stations and outfalls. All of the City’s stormwater systems require regular maintenance and
inspections. The City’s stormwater system is governed by a federal program: National Pollutant
Discharge Elimination System (NPDES).
73
City of Zephyrhills
Public Works: Stormwater Management (continued)
ACCOUNT NAME
NPDES
Refuse Removal-Street Sweeping
Repair & Maint. - Infrastructure
Training
Capital Outlay
Capital Infrastructure Improvements
20th & 7th Ave Drainage Project
ACCOUNT NUMBER
001-3800-538-3100
001-3800-538-3150
001-3800-538-3400
001-3800-538-4342
001-3800-538-4630
001-3800-538-5550
Actual
FY12/13
2,385
1,050
1,400
4,835
001-3800-538-6300
001-3800-538-6305
001-3800-538-6400
Total Stormwater Management
74
Budget
FY13/14
1,000
5,000
2,000
6,000
500
14,500
Budget
FY14/15
1,000
5,000
2,000
7,000
500
15,500
22,500
45,000
82,304
25,900
108,204
95,000
50,500
145,500
67,500
113,039
160,000
83,000
City of Zephyrhills
Public Works: Street Maintenance
The Street Division is responsible for the maintenance, repairs, construction and improvements to
approximately sixty-eight miles of paved roads within the City limits. Additional responsibilities include
maintenance of public right-of-ways, sidewalks, curbs, gutters, alleys, the fabrication and maintenance
of street signs, pavement markings, tree maintenance, street sweeping, and special event traffic
control.
Staffing Summary
Paygrade
45
35
31
30
29
26
Position
Streets Superintendent
Streets Foreman
Heavy Equipment Operator III
Heavy Equipment Operator II
Equipment Operator I
Total Streets
75
FY13/14
FTE
1
1
1
1
2
2
8
FY14/15
FTE
1
1
1
1
2
2
8
City of Zephyrhills
Public Works: Streets (continued)
ACCOUNT NAME
Personal Services
Salaries
Overtime
Fica Taxes
Medicare Taxes
Group Health
Telephone
Electric - Street Lights
Refuse Removal
Copy Machine Leases
Repair & Maintenance-Street Sweeper
Office Supplies
Operating Supplies
Uniforms
Gas & Oil
Street Repairs
Street Marking - Signs
Street Marking - Striping
Tree Service
Paving, Resurfacing & Drainage
Swale Repair & Resodding
Sidewalks
Signal & RR Crossing Maint
Training
Budget
FY13/14
Budget
FY14/15
ACCOUNT NUMBER
Actual FY12/13
001-4100-541-1200
001-4100-541-1400
001-4100-541-2110
001-4100-541-2120
001-4100-541-2210
001-4100-541-2300
279,183
9,684
17,278
4,041
18,478
64,578
393,241
295,514
6,000
18,692
4,371
28,753
80,927
434,257
1,015
1,405
140
149,720
6,404
441
2,000
1,700
250
160,000
3,800
2,000
200
8,500
2,500
12,000
400
3,000
1,000
2,000
33,000
17,000
23,000
20,000
16,000
1,600
250
160,000
6,200
2,000
200
8,500
2,500
9,500
400
2,500
1,000
1,500
33,000
17,000
23,000
20,000
16,000
10,000
3,500
2,000
323,850
10,000
10,000
3,500
2,000
340,650
001-4100-541-3150
001-4100-541-3400
001-4100-541-4100
001-4100-541-4200
001-4100-541-4300
001-4100-541-4330
001-4100-541-4340
001-4100-541-4450
001-4100-541-4610
001-4100-541-4613
001-4100-541-4620
001-4100-541-5100
001-4100-541-5200
001-4100-541-5210
001-4100-541-5230
001-4100-541-5270
001-4100-541-5300
001-4100-541-5310
001-4100-541-5315
001-4100-541-5320
001-4100-541-5330
001-4100-541-53xx
001-4100-541-5340
001-4100-541-5350
001-4100-541-5550
76
300,582
6,000
19,011
4,446
32,254
84,178
446,471
10,000
9,023
124
6,044
180
2,623
1,877
1,331
30,256
11,904
18,417
14,518
633
8,273
3,402
1,586
269,316
City of Zephyrhills
Public Works: Streets (continued)
ACCOUNT NAME
Capital Outlay
ACCOUNT NUMBER
Actual FY12/13
Budget FY13/14
Budget FY14/15
0
80,000
80,000
10,500
180,000
190,500
662,557
838,107
977,621
001-4100-541-6200
001-4100-541-6400
Total Streets
77
City of Zephyrhills
Public Works: Parks & Facilities Management
The Parks & Facilities Division is responsible for the maintenance, enhancement, and new construction
of all City parks, public buildings, medians, public right of ways, litter control, athletic facilities and
Oakside Cemetery. Services include mowing, trimming, landscaping design, installation & maintenance,
irrigation maintenance, playground safety inspections, building remodeling, janitorial services,
painting, electrical repairs, plumbing repairs, HVAC repairs, carpentry work and new construction. Staff
coordinates the use of athletic facilities, administers the summer recreation program, assists with
special events and provides set ups at the Alice Hall Community Center and the Depot Museum for
various special events.
Staffing Summary
Parks/Facilities Mgmt
Paygrade
35
34
30
30
29
29
26
26
Position
Parks and Facilities Superintendent
Environmental Specialist/GIS
Horticulture Specialist
Park Mtc Work III
Bldg Mtc Specialist II
Park Mtc Work II
Bldg Mtc Specialist I
Park Mtc Work I
Total Parks/Facilities Mgmt
78
FY13/14
FTE
1
1
1
1
1
2
1
4
12
FY14/15
FTE
1
1
1
1
1
2
1
4
12
City of Zephyrhills
Public Works: Parks & Facilities Management (continued)
ACCOUNT NAME
Personal Services
Salaries
Temporary/Seasonal Wages
Overtime
Fica Taxes
Medicare Taxes
Group Health
ACCOUNT NUMBER Actual FY12/13 Budget FY13/14 Budget FY14/15
001-7200-572-1200
001-7200-572-1300
001-7200-572-1400
001-7200-572-2110
001-7200-572-2120
001-7200-572-2210
001-7200-572-2300
Medical Services
Summer Rec Program
Telephone
Electric
Refuse Removal
Copy Machine Leases
Repair & Mtc-Waterpark/Fountains
Repair & Maintenance-Landscaping
Repair & Maintenance-Tree Planting
Operating Supplies
Uniforms
Gas & Oil
Memberships/Dues
Training
001-7200-572-3120
001-7200-572-3400
001-7200-572-3460
001-7200-572-4100
001-7200-572-4200
001-7200-572-4300
001-7200-572-4330
001-7200-572-4340
001-7200-572-4450
001-7200-572-4600
001-7200-572-4610
001-7200-572-4612
001-7200-572-4620
001-7200-572-4660
001-7200-572-4665
001-7200-572-5200
001-7200-572-5210
001-7200-572-5230
001-7200-572-5270
001-7200-572-5420
001-7200-572-5500
Capital Outlay
Krusen Field Infrastructure Imprvmnts
Landscaping
001-7200-572-6250
001-7200-572-6310
001-7200-572-6320
001-7200-572-6400
Total Parks/Facilities Mgmt
79
401,334
5,536
24,168
5,652
21,595
99,985
558,271
387,337
11,200
5,000
25,024
5,853
30,159
129,157
593,730
368,952
11,500
7,000
23,995
5,612
27,697
144,538
589,294
745
61
14,764
2,271
128
18,472
18,854
2,223
500
500
5,900
2,300
200
22,000
16,000
4,000
10,491
15,859
1,910
3,566
5,765
1,445
15,807
666
2,353
19,408
35
674
135,496
14,000
8,000
7,000
8,000
500
500
7,000
2,300
200
21,000
21,000
4,000
200
11,000
11,000
7,000
7,000
6,000
14,000
1,300
2,000
19,000
200
2,500
133,400
6,000
13,000
1,300
2,000
20,000
300
3,500
138,800
151,000
24,782
24,782
81,000
25,000
10,000
71,500
187,500
14,000
14,000
179,000
718,549
914,630
907,094
City of Zephyrhills
Expenditure Budget by Character
Actual
FY12/13
1,526,528
124,010
6,698
Major Fund Source
Sales & Use Taxes
State Shared Revenues
Interest Earnings
Budgeted Reserves/Carry Forward
Total Revenues
1,657,235
Character
Capital Outlay
Debt Service
Transfers Out
Non Operating
Total Expenditures
Budget
FY13/14
1,439,991
120,557
8,000
3,424,163
4,992,711
Budget
FY14/15
1,304,609
124,812
6,000
3,124,479
4,559,900
1,745,000
231,864
1,491,260
1,524,587
4,992,711
992,234
231,864
2,115,394
1,220,408
4,559,900
945,471
231,852
786,453
1,963,775
Revenues by Fund Source
Sales & Use Taxes
State Shared Revenues
Interest Earnings
Budgeted Reserves/Carry
Forward
80
City of Zephyrhills
Expenditure Budget by Character (continued)
Non Operating
Transfers Out
Debt Service
Capital Outlay
0
500,000
1,000,000
81
1,500,000
2,000,000
2,500,000
City of Zephyrhills
Line-Item Revenue Budget
ACCOUNT NAME
Carry-over Balance-Co Gas Tax
Carry-over Balance-Local Option Sales Tax
TOTAL RESERVES/CARRY FORWARD
ACCOUNT NUMBER
Actual FY12/13
010-0000-300-0000
010-0000-300-0510
Budget
FY13/14
Budget
FY14/15
0
768,415
2,655,748
3,424,163
394,446
2,730,033
3,124,479
SALES & USE TAXES
Local Option Sales Tax
County Gas Tax (Local Option Gas Tax)
TOTAL SALES & USE TAXES
010-0000-312-1000
010-0000-312-4100
1,075,336
451,192
1,526,528
1,028,921
411,070
1,439,991
1,200,000
104,609
1,304,609
8th Cent/Spec Motor Fuel Tax
Gas Tax Refund
010-0000-335-1220
010-0000-335-4100
107,883
16,127
124,010
105,057
15,500
120,557
109,312
15,500
124,812
2,302
4,078
2,000
6,000
2,000
4,000
318
6,698
8,000
6,000
1,657,235
4,992,711
4,559,900
INTEREST EARNINGS
Interest Income-Co Gas Tax
010-0000-361-1020
Interest Income-Local Option Sales Tax
010-0000-361-1070
Interest Income-State Rev Sharing/Fuel Tax
Rebate
010-0000-361-1110
Total Special Revenue Fund Revenue Budget
82
City of Zephyrhills
Line-Item Expenditure Budget
ACCOUNT NAME
Capital Outlay
City Yard Expansion/Remodel
Gunner Paw Park Bathroom
WWII Barracks Project
Paving & Resurfacing
Trail Projects
Skateboard Park Reconstruction Project
ACCOUNT
NUMBER
010-4100-541-6201
010-4100-541-6202
010-4100-541-62xx
010-4100-541-6300
010-4100-541-6310
010-4100-541-6320
Actual
FY12/13
Budget
FY13/14
475,000
45,000
Budget
FY14/15
309,334
945,471
800,000
200,000
225,000
1,745,000
45,000
195,152
200,000
242,748
992,234
945,471
Debt Service
Pay off ZPD
Total Debt Service
010-4100-541-7200
231,852
231,852
231,864
231,864
231,864
231,864
Transfers Out
Transfer fr Co. Gas Tax
Transfer fr Local Option Sales Tax
Total Transfers Out
010-4100-541-9110
010-4100-541-9140
47,895
738,558
786,453
338,966
1,152,294
1,491,260
430,715
1,684,679
2,115,394
Contingency-Co. Gas Tax
Contingency-Local Option Sales Tax
Reserve-Loan for Police Station
Reserve-New Fire Engines
010-4100-541-9400
010-4100-541-9430
010-4100-541-9920
010-4100-541-99xx
Total Special Revenue Fund
83
163,076
607,984
753,527
0
1,524,587
598,745
521,663
100,000
1,220,408
1,963,775
4,992,711
4,559,900
City of Zephyrhills
CRA Fund
A dependent special district in which any future increases in property values are set aside to support
economic development projects within that district.
Under Florida law (Chapter 163, Part III), local governments are able to designate areas as Community
Redevelopment Areas (CRAs) when certain conditions exist. Since all the monies used in financing CRA
activities are locally generated, CRAs are not overseen by the state, but redevelopment plans must be
consistent with local government comprehensive plans.
The Community Redevelopment Agency is responsible for developing and implementing the
Community Redevelopment Plan that addresses the unique needs of the targeted area. The plan
includes the overall goals for redevelopment in the area, as well as identifying the types of projects
planned for the area.
Tax increment financing is a unique tool available to cities and counties for redevelopment activities. It
is used to leverage public funds to promote private sector activity in the targeted area. The dollar value
of all real property in the Community Redevelopment Area is determined as of a fixed date, also known
as the “frozen value.” Taxing authorities, which contribute to the tax increment, continue to receive
property tax revenues based on the frozen value. These frozen value revenues are available for general
government purposes. However, any tax revenues from increases in real property value, referred to as
“increment,” are deposited into the Community Redevelopment Agency Trust Fund and dedicated to
the redevelopment area.
The tax increment revenues can be used immediately, saved for a particular project, or can be bonded
to maximize the funds available. Any funds received from a tax increment financing area must be used
for specific redevelopment purposes within the targeted area, and not for general government
purposes.
CRAs are a specifically focused financing tool for redevelopment. CRA Boards do not establish policy for
the city or county – they develop and administer a plan to implement that policy. The CRA acts
officially as a body distinct and separate from the governing body, even when it is the same group of
people. The CRA has certain powers that the city or county by itself may not do, such as establish tax
increment financing, and leverage local public funds with private dollars to make redevelopment
happen. The CRA term is limited to 30 years, 40 years if extended. After that time, all revenues
(presumably much increased from the start of the CRA) are retained by each taxing entity that
contributed to the CRA trust fund.
A new CRA Director position, to focus on revitalization opportunities and efforts, was included in this
budget and will be hired shortly after the beginning of the new fiscal year. This is a limited duration
position that will be reevaluated during the Fiscal Year 2016-2017 budget process for continuation.
84
City of Zephyrhills
CRA Fund (continued)
Staffing Summary
Paygrade
42
Position
CRA Director (limited duration position
- expires 9/30/16 if not renewed)
Total CRA Fund
85
FY13/14
FTE
FY14/15
FTE
0
0
1
1
City of Zephyrhills
CRA Fund
Major Fund Source
Actual FY12/13 Budget FY13/14 Budget FY14/15
Ad Valorem Taxes
70,797
72,817
71,351
Interest Earnings
1,163
1,275
1,125
614,377
589,437
Total Revenues
71,960
688,469
661,913
Character
Personal Services
Operating Exp
Capital Outlay
Debt Service
Contributions
Transfers Out
Non Operating
Total Expenditures
39,018
124,610
15,000
12,204
120,000
26,178
390,477
688,469
12,203
55,000
26,178
132,398
88,040
80,260
15,000
12,204
85,000
26,178
355,231
661,913
Revenue by Fund Source
Ad Valorem Taxes
Interest Earnings
Budgeted
Reserves/Carry Forward
86
City of Zephyrhills
CRA Fund
Expenditure Budget by Character (continued)
Non Operating
Transfers Out
Contributions
Debt Service
Capital Outlay
Operating Exp
Personal Services
0
50,000
100,000
150,000
87
200,000
250,000
300,000
350,000
400,000
City of Zephyrhills
CRA Fund
ACCOUNT NAME
ACCOUNT NUMBER
Carry-over Balance-CRA
011-0000-300-1110
Actual
FY12/13
Budget
FY13/14
Budget
FY14/15
0
614,377
614,377
589,437
589,437
AD VALOREM TAXES
Property Taxes-CRA-City
Property Taxes-CRA-County
TOTAL AD VALOREM TAXES
011-0000-311-1000
011-0000-311-1010
33,623
37,174
70,797
34,391
38,426
72,817
32,513
38,838
71,351
INTEREST EARNINGS
Interest Income-County CRA
Interest Income-City CRA
011-0000-361-1000
011-0000-361-1010
694
469
1,163
750
525
1,275
675
450
1,125
71,960
688,469
661,913
Total CRA Fund Revenue Budget
88
City of Zephyrhills
CRA Fund
ACCOUNT NAME
Personal Services
Salaries
Fica Taxes
Medicare Taxes
Group Health
ACCOUNT NUMBER
Actual
FY12/13
Budget
FY13/14
011-5900-559-1200
011-5900-559-2110
011-5900-559-2120
011-5900-559-2210
011-5900-559-2300
Telephone/Communications Expense
Refuse Removal
Promotional Activities
Office Supplies
Operating Supplies
Memberships/Dues
Training
CRA Incentives
011-5900-559-3150
011-5900-559-3400
011-5900-559-4100
011-5900-559-4340
011-5900-559-4800
011-5900-559-5100
011-5900-559-5200
011-5900-559-5420
011-5900-559-5550
011-5900-559-5620
Capital Outlay
Recondition/Re-seal Main Street Pavers
011-5900-559-6314
Debt Service
Loan-LOC Streetscapes/Facades
Total Debt Service
Contributions
Contribution to Main Street
Contribution to Chamber of Commerce
Building Facades Grants
Total Contributions
Budget
FY14/15
55,000
3,410
798
11,627
17,205
88,040
2,500
35,000
60
25,000
35,000
1,450
60
16,000
35,000
5,000
39,018
600
1,500
45,000
124,610
60
5,000
500
500
1,200
3,000
30,000
80,260
0
15,000
15,000
15,000
15,000
011-5900-559-7210
12,203
12,203
12,204
12,204
12,204
12,204
011-5900-559-8200
011-5900-559-8210
011-5900-559-8301
50,000
5,000
50,000
5,000
65,000
120,000
30,000
5,000
50,000
85,000
175
1,283
55,000
89
City of Zephyrhills
CRA Fund
Line-Item Expenditure Budget (continued)
Transfers Out
Transfer out-Hoffer Property Loan
Total Transfers Out
011-5900-559-9105
Reserved for Future Projects
Reserve-Loan for Streetscapes
011-5900-559-9420
011-5900-559-9920
Total CRA Fund
90
26,178
26,178
26,178
26,178
26,178
26,178
0
350,819
39,658
390,477
327,777
27,454
355,231
132,398
688,469
661,913
City of Zephyrhills
Impact Fee Fund
Major Fund Source
Permits, Fees & Special Assessments
Interest Earnings
Total Revenues
176,800
86,000
91,000
7,558
11,300
7,610
3,824,232
3,779,593
184,357
3,921,532
3,878,203
Character
Capital Outlay
Transfers Out
Non Operating
Total Expenditures
274,806
79,500
354,306
1,645,247
142,000
2,134,285
3,921,532
1,745,497
136,000
1,996,706
3,878,203
Assessments
Interest Earnings
Budgeted Reserves/Carry
Forward
Non Operating
Transfers Out
Capital Outlay
0
500,000
1,000,000
91
1,500,000
2,000,000
2,500,000
City of Zephyrhills
Impact Fee Fund
ACCOUNT NAME
ACCOUNT NUMBER
Carry-over Balance-Police Impact Fees
012-0000-300-0502
Carry-over Balance-Fire Impact Fees
012-0000-300-0504
Carry-over Balance-Park Impact Fees
012-0000-300-0508
Carry-over Balance-TIFs
012-0000-300-1000
PERMITS, FEES & SPCL ASSESSMENTS
Police Impact Fees
012-0000-324-2100
Fire Impact Fees
012-0000-324-2200
Transportation Impact Fees
012-0000-324-4100
Park Impact Fees
012-0000-324-7200
INTEREST EARNINGS
Interest Income-Park Impact Fees
Interest Income-Police Impact Fees
Interest Income-Transp. Impact Fees
Interest Income-Fire Impact Fees
012-0000-361-1040
012-0000-361-1050
012-0000-361-1060
012-0000-361-1080
Total Impact Fee Fund Revenue Budget
92
Actual
FY12/13
Budget
FY13/14
Budget
FY14/15
0
11,440
254,762
567,482
2,990,548
3,824,232
19,351
234,069
571.982
2,954,191
3,779,593
6,843
7,325
156,111
6,521
176,800
5,000
5,000
70,000
6,000
86,000
5,000
5,000
75,000
6,000
91,000
981
14
6,124
437
7,558
1,500
100
9,000
700
11,300
1,000
10
6,200
400
7,610
184,357
3,921,532
3,878,203
City of Zephyrhills
Impact Fee Fund
ACCOUNT NAME
Capital Outlay
Picnic Pavilion
TIF Dairy Road
Tot Park/Plygrnd Addition
CR54/US301 Intersection-design
CR54/US301 Intersection-constr
rd
CR54-301/23 Street-design
Playground/Park Enhancement Proj.
Sidewalks Project
Skate Park Water Fountain/Benches
Skate Park Fencing
ACCOUNT NUMBER
012-4100-541-62xx
012-4100-541-6300
012-4100-541-6302
012-4100-541-6303
012-4100-541-6304
012-4100-541-6305
012-4100-541-6307
012-4100-541-6321
012-4100-541-6322
012-4100-541-63xx
012-4100-541-63xy
Actual
FY12/13
Budget
FY13/14
012-4100-541-9145
012-4100-541-9147
012-4100-541-9152
Contingency-Trans. Impact Fee
Contingency-Fire Impact Fees
Contingency-Park Impact Fees
Contingency-Police Impact Fees
Reserve-Northside Park
Reserve-New Fire Engines
012-4100-541-9410
012-4100-541-9432
012-4100-541-9436
012-4100-541-9440
012-4100-541-9905
012-4100-541-99xx
93
75,000
75,000
495,247
495,247
103,250
157,000
35,000
5,000
10,000
1,745,497
26,505
240,000
35,000
1,645,247
79,500
142,000
79,500
Total Impact Fee Fund
800,000
65,000
800,000
248,301
274,806
Transfers Out
Transfer fr Police Impact Fees
Transfer fr Fire Impact Fees
Transfer fr Park Impact Fees
Total Transfers Out
Budget
14/15
142,000
1,739,301
118,462
131,000
5,000
136,000
0
2,134,285
1,601,894
58,469
2,000
24,361
259,982
50,000
1,996,706
354,306
3,921,532
3,878,203
16,540
259,982
City of Zephyrhills
Major Fund Source
Permits, Fees & Special Assessments
Interest Earnings
Total Revenues
Actual FY12/13
62,850
6,132
68,982
Character
Transfers Out
Non Operating
Total Expenditures
Budget FY13/14
60,000
2,500
2,445,985
2,508,485
Budget FY14/15
55,000
3,000
1,874,762
1,932,762
1,287,581
1,220,904
2,508,485
1,932,762
995,101
995,101
1,932,762
Assessments
Interest Earnings
Budgeted
Reserves/Carry Forward
Non Operating
Transfers Out
1,000,000 1,050,000 1,100,000 1,150,000 1,200,000 1,250,000 1,300,000
94
City of Zephyrhills
Line Item Revenue Budget
ACCOUNT NAME
Carry-over Balance - Water Connections
Carry-over Balance - Sewer Connections
ACCOUNT NUMBER
Actual
FY12/13
Budget
FY13/14
014-0000-300-3320
014-0000-300-3510
Budget
FY14/15
0
787,511
1,658,474
2,445,985
1,045,383
829,379
1,874,762
PERMITS, FEES & SPCL ASSESSMENTS
Water Connection Fees
Sewer Connection Fees
014-0000-324-3300
014-0000-324-3500
23,667
39,183
62,850
25,000
35,000
60,000
20,000
35,000
55,000
INTEREST EARNINGS
Interest Income-Water Connection
Interest Income-Sewer Connection
014-0000-361-1020
014-0000-361-1030
2,072
4,060
6,132
2,000
500
2,500
2,000
1,000
3,000
68,982
2,508,485
1,932,762
Total Utility Impact Fee Fund Revenue Budget
95
City of Zephyrhills
ACCOUNT NAME
Transfers Out
Water Connection Impact Fees
Sewer Connection Impact Fees
Total Transfers Out
Contingency-Water Cnxn Impact Fee
Contingency-Sewer Cnxn Impact Fee
ACCOUNT NUMBER
014-3000-530-9133
014-3000-530-9135
Actual
FY12/13
Budget
FY13/14
114,071
881,030
995,101
128,320
1,159,261
1,287,581
1,067,383
865,379
1,932,762
0
686,191
534,713
1,220,904
0
995,101
2,508,485
1,932,762
041-3000-530-9433
041-3000-530-9435
Total Utility Impact Fee Fund
96
Budget
FY14/15
City of Zephyrhills
Utility Fund
Revenue Summary by Major Fund Source
Major Fund Source
INTEREST EARNINGS
TRANSFERS IN – INTERFUND
TOTAL
Actual FY12/13
5,722,784
11,204
66,814
995,101
6,795,903
Budget FY13/14
Budget FY14/15
6,615,000
6,835,000
1,925,000
2,953,650
20,000
11,000
40,000
40,000
1,287,581
1,932,762
3,733,035
4,494,210
13,620,616
16,266,622
CHARGES FOR
SERVICES
STATE SHARED
REVENUES
INTEREST EARNINGS
MISCELLANEOUS
REVENUE
TRANSFERS IN –
INTERFUND
BUDGETED
RSRVS/CARRY FRWD
97
City of Zephyrhills
Utility Fund
Line-Item Revenues
ACCOUNT NAME
ACCOUNT NUMBER
Carry-over Balance
041-0000-300-0000
Carry-over Balance - Water Reuse Reserve 041-0000-300-3310
Carry-over Balance - Constr Fd, Sinking
Fd, R&R Fd
041-0000-300-3520
Actual
FY12/13
Budget
FY13/14
Budget
FY14/15
3,209,496
93,762
4,064,433
0
429,777
3,733,035
429,777
4,494,210
0
1,925,000
1,925,000
1,200,000
1,753,650
2,953,650
Eastside Fire Protection
Dade City Inter-connect Grant
041-0000-334-xxxx
041-0000-334-3114
Water Meter Installation Fees
Water & Sewer Charges
041-0000-343-3010
041-0000-343-6000
17,692
5,704,335
5,722,784
15,000
6,600,000
6,615,000
15,000
6,820,000
6,835,000
INTEREST EARNINGS
Interest Income-Utility
041-0000-361-1000
11,204
11,204
20,000
20,000
11,000
11,000
Scrap Sales
Miscellaneous Income
041-0000-364-4000
041-0000-365-0000
041-0000-369-9000
2,601
64,213
66,814
40,000
40,000
40,000
40,000
Transfer fr Water Connection Fees
Transfer fr Sewer Connection Fees
TOTAL TRANSFERS IN – INTERFUND
041-0000-381-3300
041-0000-381-3500
114,071
881,030
995,101
128,320
1,159,261
1,287,581
1,067,383
865,379
1,932,762
6,795,903
13,620,616
16,266,622
Total Utility Fund Revenue Budget
98
City of Zephyrhills
Utility Fund
Budget Summary by Character
Personal Svcs
Operating Exp
Capital Outlay
Debt Service
Transfers Out
Non Operating
Total
Actual FY12/13
1,259,208
1,145,844
2,481,948
1,559,585
1,276,167
7,722,752
Budget FY13/14
1,456,907
1,232,920
4,216,725
1,584,826
1,547,855
3,581,383
13,620,616
Expenses by Character
Personal Svcs
Operating Exp
Capital Outlay
Debt Service
Transfers Out
Non Operating
99
Budget FY14/15
1,567,422
1,482,320
6,794,522
1,584,329
1,660,470
3,177,559
16,266,622
City of Zephyrhills
Utility Fund
Budget Summary by Division
Actual FY12/13
Budget FY13/14
Budget FY14/15
2,995,396
2,168,451
2,558,905
7,722,752
6,903,304
4,001,312
2,716,000
13,620,616
6,588,036
6,383,727
3,294,859
16,266,622
Utility
Administration
Water
Wastewater
Total
Expenses by Division
Wastewater
Water
Utility
Administration
0
1,000,000
2,000,000
100
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
City of Zephyrhills
Utility Fund
Organizational Chart
Utilities
Director
Executive
Asst.
Water
Division
and
Reclaimed
Water
Distribution
and
Reclaimed
Water
Production
Water
Superintendent
Water
Treatment
Section
Water
Distribution
Section
Wastewater
Division
WW Superintendent
Wastewater
Collection
Section
Meter
Section
101
WWTP
Operations
Utilities
Maintenance
Section
City of Zephyrhills
Utility Fund Division Overview
Utility Administration
The Utilities Administration Division is responsible for the planning and direction of both the water and
wastewater divisions. Responsibilities include assistance in budgeting; purchasing; technical
specification writing; contract administration; engineering review; payroll; maintenance coordination;
providing City Council presentations; customer complaint investigations; providing technical,
professional and safety training; and hiring, promoting and disciplining of the department’s
employees. There are two employees in the Utilities Administration Division.
102
City of Zephyrhills
Utility Fund Line-Item Budget by Division
Utility Administration (continued)
Staffing Summary
Utility Administration
Paygrade
45
29
29
Position
Utility Director
Executive Assistant
Senior Administrative Assistant
Total Utility Administration
FY12/13
FTE
1
0
1
2
FY13/14
FTE
1
1
0
2
Actual
FY12/13
Budget
FY13/14
Budget
FY14/15
041-3000-530-1200
041-3000-530-2110
041-3000-530-2120
041-3000-530-2210
041-3000-530-2300
107,872
6,598
1,543
9,018
16,218
141,248
95,764
5,938
1,390
15,703
29,020
147,815
97,736
6,060
1,417
17,634
30,181
153,028
Telephone
Copy Machine Leases
Office Supplies
Operating Supplies
Gas & Oil
Memberships/Dues
Training
041-3000-530-3400
041-3000-530-4100
041-3000-530-4200
041-3000-530-4450
041-3000-530-4620
041-3000-530-5100
041-3000-530-5200
041-3000-530-5270
041-3000-530-5420
041-3000-530-5550
5,596
537
444
1,387
75
260
7,595
1,066
854
581
18,396
3,000
550
100
1,240
1,000
500
1,400
1,200
1,160
1,275
11,425
2,500
800
1,200
1,250
500
700
500
2,000
700
2,500
12,650
Capital Outlay
041-3000-530-6400
0
30,000
30,000
0
Debt Service
Loan-SunTrust-Bond Refinancing
Loan-WWTP Expansion/Upgrade
Deferred Bond Issuance Costs
Oth Bond Issuance Costs
Total Debt Service
041-3000-530-7210
041-3000-530-7212
041-3000-530-7300
041-3000-530-7340
413,065
1,159,261
12,500
415,068
1,159,261
10,000
1,584,826
1,584,329
ACCOUNT NAME
Personal Services
Salaries
Fica Taxes
Medicare Taxes
Group Health
ACCOUNT NUMBER
103
391,346
1,159,261
6,897
2,082
1,582,929
City of Zephyrhills
Utility Administration (continued)
ACCOUNT NAME
Transfers Out
Administrative Transfer-General
Administrative Transfer-GF Spcl
Administrative Transfer-Airport
PILOT
Total Transfers Out
Reserve for Contingency
Reserve for Grant Match
Reserve for Payouts of Accumulated time
Reserve for CBF
Water Reuse Contingency
Other Restricted Contingency
ACCOUNT NUMBER
041-3000-530-9100
041-3000-530-9101
041-3000-530-9110
041-3000-530-9150
Actual
FY12/13
989,983
82,855
203,329
1,276,167
041-3000-530-9400
041-3000-530-94xx
041-3000-530-9910
041-3000-530-9930
041-3000-530-9931
041-3000-530-9934
Total Utility Administration
2,995,396
104
Budget FY13/14
Budget
FY14/15
1,160,000
80,000
82,855
225,000
1,547,855
1,342,615
25,000
82,855
210,000
1,660,470
2,011,306
597,782
1,100,000
50,000
1,000,000
50,000
1,000,000
90,300
429,777
3,581,383
429,777
3,177,559
6,903,304
6,588,036
City of Zephyrhills
Water
The Water Division is responsible for the City's water supply and treatment operations and water and
reclaimed water distribution systems which includes 9 Water (wells) Treatment Plants, Elevated
Storage Tank and Pumping Station, 12,000+ water meters, 680+ Fire Hydrants, 300 miles of water
distribution pipes and the reclaimed water distribution system. This responsibility more specifically
includes the water treatment operations and distribution pumping (to the customer's tap), well and
distribution sampling, flushing programs, Florida Department of Environmental Protection and
Southwest Florida Water Management District operating permits, chemical ordering, meter turn ons/
turn offs/ lock offs, water main breaks, backflow prevention, utilities locates, customer complaints,
new water services, valve exercising and operations/maintenance of the valve system, fire hydrant
operation and maintenance, meter reading, meter box repairs and installation, meter change-outs and
meter leaks. The Water Division is also responsible for distribution line installations, breaks and
preventative maintenance. The Water Treatment Plants and distribution system are permitted by the
Florida Department of Environmental Protection. The Water Division is responsible for operation and
maintenance of this system in accordance with the operating permit and within Florida Administrative
Codes. There are 12 employees in the Water Division.
105
City of Zephyrhills
Water (continued)
Staffing Summary
Water
Paygrade
35
31
31
26-30
29
29
26
26
FY13/14
FTE
Position
Water Superintendent
Water Foreman
Water Plant Operator C
Utility Svc Worker (I, II, or III)
Utility Svc Worker II
Utility Service Worker II/Meter Reader II
Utility Svc Worker I
Utility Svc Worker I/ Meter Reader I
1
1
2
0
3
1
2
1
11
Total Water
ACCOUNT NAME
Personal Services
Salaries
Overtime
Fica Taxes
Medicare Taxes
Group Health
Medical Services
Master Water Plan
Water Tank Maintenance
Telephone
Electric
Refuse Removal
Leases & Rentals
Copy Machine Leases
Repair & Maintenance-Infrastructure
ACCOUNT
NUMBER
041-3300-533-1200
041-3300-533-1400
041-3300-533-2110
041-3300-533-2120
041-3300-533-2210
041-3300-533-2300
041-3300-533-3120
041-3300-533-3150
041-3300-533-3150
041-3300-533-3400
041-3300-533-3440
041-3300-533-4100
041-3300-533-4200
041-3300-533-4300
041-3300-533-4330
041-3300-533-4340
041-3300-533-4400
041-3300-533-4450
041-3300-533-4600
041-3300-533-4610
041-3300-533-4620
041-3300-533-4620
106
Actual
FY12/13
Budget
FY13/14
290,102
13,512
17,084
3,996
16,910
100,879
442,484
7,680
8,996
18,334
3,196
280
100,176
99
301
4,956
46,948
9,802
17,813
FY14/15
FTE
1
1
3
5
0
1
0
1
12
Budget
FY14/15
344,785
14,000
22,238
5,202
24,928
145,294
556,447
379,393
14,000
24,422
5,712
28,102
159,759
611,385
220
10,000
1,500
42,500
2,400
18,335
3,000
300
102,000
120
550
600
300
9,000
55,000
12,000
2,500
19,250
3,550
800
120,000
120
500
600
300
11,500
50,000
15,000
13,500
City of Zephyrhills
Water (continued)
ACCOUNT NAME
Licenses & Permits
Office Supplies
Operating Supplies
Uniforms
Chemicals & Chlorine Gas
Laboratory Analysis
Gas & Oil
Memberships/Dues
Training
Capital Outlay
Land
Buildings
Well #9 Water Treatment Plant Bldg
Maint Yard Bldg D Modifications
Maint Yard Bldg E Modifications
Well #11 Hydro, Eng/Permit/Constr
Well #12 Hydro, Eng/Permit/Constr
Forbes Road Water Line Extension
Tucker/Gall Water Line Extension
Well #5 Pump Replacement
Capital Water Line R&R
Eastside Fire Protection Line
Dade City Interconnect
Water Line Ext-Orris Street
Lake Dorothea Water Line Extension
5th Ave Alleyway Water Line Ext
Water Line Ext-23rd>Highlands/Richland
Kossik to Highlands Loop
System Evaluation/Mapping
Capital Purchases-Inventory/Water Line
Meter Replacement Prog Phased
ACCOUNT NUMBER
041-3300-533-4920
041-3300-533-5100
041-3300-533-5200
041-3300-533-5210
041-3300-533-5230
041-3300-533-5240
041-3300-533-5250
041-3300-533-5270
041-3300-533-5420
041-3300-533-5550
041-3300-533-6100
041-3300-533-6200
041-3300-533-6201
041-3300-533-6205
041-3300-533-6206
041-3300-533-6302
041-3300-533-6304
041-3300-533-6305
041-3300-533-6306
041-3300-533-6308
041-3300-533-6310
041-3300-533-6313
041-3300-533-6314
041-3300-533-6316
041-3300-533-6318
041-3300-533-6335
041-3300-533-6356
041-3300-533-63xx
041-3300-533-63xy
041-3300-533-6400
041-3300-533-6500
041-3300-533-6502
Total Water
107
Actual
FY12/13
4,110
419
10,004
1,780
4,906
22,165
5,495
34,383
1,427
2,575
305,844
Budget
FY13/14
4,790
540
18,000
2,870
6,000
25,500
27,000
36,640
420
3,660
339,245
Budget
FY14/15
700
500
15,000
3,000
8,000
30,000
15,000
36,500
1,500
4,000
395,820
40,000
2,271
372,495
368,809
115,221
10,194
170,000
12,800
55,000
100,000
70,000
300,000
259,732
603
2,510
1,885,000
3,320
25,000
2,000,000
1,753,640
35,196
25,954
227,138
1,420,124
184,500
100,000
230,000
3,105,620
650,817
300,000
232,065
130,000
240,000
5,376,522
2,168,451
4,001,312
6,383,727
City of Zephyrhills
Wastewater
The Wastewater Division is responsible for the operation and maintenance of the City’s 4.5 million
gallon per day wastewater treatment plant, reclaimed water pumping station, 38 acres of rapid
infiltration basins, 63 sewage lift stations and all of the City’s sewer collection system which includes
over 300 miles of gravity and pressurized underground sewer pipes and 1,600+ sanitary sewer
manholes. The Wastewater Division is also responsible for sewer line installations, breaks and
preventative maintenance, manhole maintenance, utilities locates and customer complaints. The
Wastewater Treatment Plant and sewer collection system are permitted by the Florida Department of
Environmental Protection. The Wastewater Division is responsible for operation and maintenance of
this system in accordance with the operating permit and within Florida Administrative Codes. There
are 15 employees in the Wastewater Division.
108
City of Zephyrhills
Wastewater (continued)
Staffing Summary
Wastewater
Paygrade
35
28-34
34
33
33
32
31
26-32
30
29
28
FY12/13
FTE
Position
Wastewater Superintendent
WWTP Operator (Trainee, C, B, or A)
WWTP Operator A
Elec/Instrumentation Tech
WWTP Operator B
WWTP Operator C
Wastewater Foreman
Utility Svc Worker (I, II, III, IV)
Utility Svc Worker III
WWTP Operator Trainee
1
0
1
1
1
2
1
0
1
4
2
14
Total Wastewater
ACCOUNT NAME
Personal Services
Salaries
Overtime
Fica Taxes
Medicare Taxes
Group Health
Medical Services
Elec Eng @ WWTP
Contractual Hauling
Telephone
Freight & Postage
Electric
Refuse Removal
Leases & Rentals
Copy Machine Leases
ACCOUNT NUMBER
Actual
FY12/13
FY13/14
FTE
Budget
FY13/14
1
7
0
1
0
0
1
5
0
0
0
15
Budget
FY14/15
041-3500-535-1200
041-3500-535-1400
041-3500-535-2110
041-3500-535-2120
041-3500-535-2210
041-3500-535-2300
431,306
20,502
25,271
5,910
25,011
167,476
675,476
465,210
27,000
30,571
7,150
33,247
189,467
752,645
508,285
20,000
32,807
7,673
38,998
195,246
803,009
041-3500-535-3120
041-3500-535-3150
041-3500-535-3151
041-3500-535-3400
041-3500-535-3450
041-3500-535-4100
041-3500-535-4200
041-3500-535-4300
041-3500-535-4330
041-3500-535-4340
041-3500-535-4400
041-3500-535-4450
041-3500-535-4600
1,028
7,718
1,500
15,000
40,000
210
79,200
4,500
500
343,000
4,900
4,950
500
1,180
10,000
1,500
35,000
70,000
250
124,800
5,100
1,000
330,000
6,500
5,500
500
109
53
82,362
4,252
447
314,592
5,875
4,712
1,540
8,012
12,500
City of Zephyrhills
Wastewater (continued)
ACCOUNT NAME
Licenses & Permits
Office Supplies
Operating Supplies
Uniforms
Chemicals & Chlorine Gas
Laboratory Analysis
Gas & Oil
Memberships/Dues
Training
Capital Outlay
Effluent Pumps 1/2 Replace Eng/Design
Valve Replacement Eng/Design Phase
Sewer Line Renewal and Replacement
Reclaimed Water-Zephyr Park
Reclaimed Water-Cemetery/Westside Elem
Reclaimed Water Storage Tank Rehab
Lift Station Alarm System Upgrades
Lift Station(s) Major Rehab Program
Sewer Manhole Major Rehab Program
Sewer Line Arpt Rd Swr FM Relo
Sewer Line Ext Wavery Ave
RIB Relocate
WWTP Digester Rehab Project
WWTP Filter System 1 & 2 Rehab Project
Master Sewer Meter Projects
WWTP SCADA System Upgrades
WWTP Forwarding Pump #2 Replacement
WWTP Reclaimed Pump #4 Replacement
Capital Purchases-Inventory/Sw Line
ACCOUNT NUMBER
041-3500-535-4610
041-3500-535-4620
041-3500-535-4630
041-3500-535-4920
041-3500-535-5100
041-3500-535-5200
041-3500-535-5210
041-3500-535-5230
041-3500-535-5240
041-3500-535-5250
041-3500-535-5270
041-3500-535-5420
041-3500-535-5550
041-3500-535-6204
041-3500-535-6206
041-3500-535-6300
041-3500-535-6301
041-3500-535-6302
041-3500-535-6304
041-3500-535-6317
041-3500-535-6322
041-3500-535-6325
041-3500-535-6333
041-3500-535-6342
041-3500-535-6360
041-3500-535-6380
041-3500-535-6381
041-3500-535-6390
041-3500-535-63xx
041-3500-535-63xy
041-3500-535-63xz
041-3500-535-6400
041-3500-535-6500
Total Wastewater
110
Actual
FY12/13
149,259
16,333
1,930
909
18,300
2,725
3,530
133,801
18,300
38,449
1,048
6,431
821,605
Budget
FY13/14
70,000
23,000
40,000
4,650
1,500
20,000
3,500
6,300
146,000
20,800
35,500
470
5,090
882,250
Budget
FY14/15
130,000
65,000
30,000
100
1,500
25,000
4,000
8,000
149,000
27,500
35,000
1,000
5,100
1,073,850
244,601
38,998
300,000
2,400
2,651
48,483
271,778
263,704
3,239
12,993
114,105
40,000
80,000
50,000
280,000
265,000
60,000
280,000
265,000
30,000
120,000
39,620
8,720
20,000
81,755
42,882
1,061,824
44,000
88,000
1,081,105
65,000
20,000
20,000
270,000
88,000
1,418,000
2,558,905
2,716,000
3,294,859
City of Zephyrhills
Department Overview
Airport Fund
The Zephyrhills Municipal Airport covers an area of 813 acres and provides four non-precision
instrument approaches to the airports four runways. The airport is staffed from 8am to 6pm daily
except for public holidays and offers basic FBO amenities with both self service fueling facilities (open
24 hrs) and truck fueling. In 2014, the City completed a $5.1M rehab of the airport's primary 5,001ft
Runway 5-23 to include full length grooved pavement, LED lighting and new PAPI Navaids. Taxiway
lighting and airfield lighting vault improvements were also completed. The airport has an estimated air
traffic activity of just over 50,000 annual flight operations with a mix of aircraft from light sport
recreational thru corporate business aircraft. Airport businesses include light aircraft manufacturing,
flight training, aircraft maintenance, a very active skydiving center and a sailplane base. A new FDOT
funded fencing project was completed closing the airfield operations area to unauthorized access and
added new CCTV camera capability to the combined Police/Fire Dispatch Center. A new pilot support
network for the airport and aviation community EAA Chapter 1562 was started. During 2013 two new
aviation start up customers Rotors of America & Turin Aviation Group established business operations
at the airport. In 2012, the FAA completed an in depth study of general aviation airports throughout
the country and has designated Zephyrhills Municipal Airport as an airport having a regional impact. In
2010 the FDOT estimated the total economic impact of the airport to the community at $25 Million
with over a $6 Million dollar payroll impact.
111
City of Zephyrhills
Airport Fund Organizational Overview
Staffing Summary
Airport
Paygrade
43
36
30
29
29
29
22
Position
Airport Manager
Deputy Airport Manager
Airport Mtc Specialist III
Airport Admin Specialist II
Executive Assistant
Airport Mtc Specialist II
Airport Attendant (more than one part-time worker)
Total Airport
FY13/14
FTE
1
1
1
1
0
1
1.5
6.5
Airport Manager
Deputy Airport
Manager
Executive
Assistant
Airport Maintenance
Specialist II
Airport Maintenance
Specialist III
Airport Attendant
(Part Time -On Call 2)
112
Airport Maintenance
Specialist II
FY14/15
FTE
1
1
1
0
1
2
0.5
6.5
City of Zephyrhills
Airport Fund
Actual
FY12/13
1,594,092
220,320
172,525
1,508
11,903
93,245
Major Fund Source
INTEREST EARNINGS
TRFRS - INTERFUND
TOTAL
2,093,592
Budget
FY13/14
1,563,250
4,063,091
1,098,989
2,000
1,300
93,595
722,195
7,544,420
Budget
FY14/15
1,572,500
240,000
21,333
1,500
50,300
103,595
535,436
2,524,664
113
INTEREST EARNINGS
TRFRS - INTERFUND
City of Zephyrhills
Airport Fund
Line-Item Revenues
ACCOUNT NAME
Carry-over Balance
TOTAL BUDGETED RSRVS/CARRY FRWD
ACCOUNT NUMBER
Actual
FY12/13
Budget
FY13/14
042-0000-300-0000
0
FAA-Runway Rehab Project Design
FAA-Runway Rehab Project
FAA-Design Vault & AWOS
TOTAL FEDERAL SHARED REVENUE
042-0000-331-4115
042-0000-331-4116
042-0000-331-4118
Fencing, Security
North Access Road
FDOT-Runway Rehab Project Design
FDOT-Runway Rehab Project 75 Feet
FDOT-Runway Rehab Project 100 Feet
FDOT-Design Vault & AWOS
Taxiway Alpha
Lighted Wind Cones
Fuel Pad Rehab
042-0000-334-4070
042-0000-334-4082
042-0000-334-4115
042-0000-334-4116
042-0000-334-4117
042-0000-334-4118
042-0000-334-50xx
042-0000-334-5043
042-0000-334-5044
Airport Rental/Lease
Tie Down Fees
Fuel Sales (Gross)
Oil Sales
Fuel Flowage Fees
Shade Hangar Rent
T-Hangar Rent
INTEREST EARNINGS
Interest Income
Budget
FY14/15
722,195
722,195
535,436
535,436
4,063,091
90,000
150,000
240,000
220,320
220,320
4,063,091
13,403
126,132
19,120
350,000
361,164
223,825
8,000
13,333
116,000
13,870
172,525
48,000
1,098,989
21,333
042-0000-344-1000
042-0000-344-1010
042-0000-344-1020
042-0000-344-1030
042-0000-344-1050
042-0000-344-1060
042-0000-344-1070
183,906
29,375
931,642
6,820
3,984
10,038
428,328
1,594,092
195,000
26,000
897,750
6,800
3,800
8,900
425,000
1,563,250
195,000
26,000
895,000
6,800
3,800
8,900
437,000
1,572,500
042-0000-361-1000
1,508
1,508
2,000
2,000
1,500
1,500
114
City of Zephyrhills
Airport Fund
Line-Item Revenues (continued)
ACCOUNT NAME
State Sales Tax
Transfer fr Utility Fund
Transfer fr Sanitation Fund
Transfer fr General Fund (Snider)
TOTAL TRANSFERS IN - INTERFUND
ACCOUNT NUMBER
Actual FY12/13
Budget
FY13/14
Budget
FY14/15
042-0000-364-4000
042-0000-369-9000
042-0000-380-0000
217
11,980
(294)
11,903
1,000
300
1,300
50,000
300
50,300
042-0000-381-1000
042-0000-381-2000
042-0000-381-5000
82,855
1,650
8,740
93,245
82,855
2,000
8,740
93,595
82,855
2,000
18,740
103,595
2,093,592
7,544,420
2,524,664
Total Airport Fund Revenue Budget
115
City of Zephyrhills
Airport Fund
Personal Svcs
Operating Exp
Capital Outlay
Transfers Out
Non Operating
TOTAL
280,246
329,093
360,884
954,853
1,067,570
1,053,250
567,985
5,574,695
346,667
191,831
200,000
226,676
373,062
537,187
1,994,914
7,544,420
2,524,664
Expenses by Character
Non Operating
Transfers Out
Capital Outlay
Operating Exp
Personal Svcs
0
200,000
400,000
116
600,000
800,000 1,000,000 1,200,000
City of Zephyrhills
Airport Fund
Line-Item Budget
ACCOUNT NAME
Personal Services
Salaries
Overtime
Fica Taxes
Medicare Taxes
Group Health
Medical Services
Processing Fees
Telephone
Aeronautical Communications
Freight & Postage
Electric
Refuse Removal
Copy Machine Leases
Repair & Mtc-Equip/Navaids
Promotional Advertising
Special Event
Legal Ads
Office Supplies
Operating Supplies
Uniforms
Gas & Oil-City Use
Membership/Dues
Training
Gas & Oil-Resale
Total Operating Expenses
ACCOUNT NUMBER
042-4200-542-1200
042-4200-542-1400
042-4200-542-2110
042-4200-542-2120
042-4200-542-2210
042-4200-542-2300
042-4200-542-3120
042-4200-542-3150
042-4200-542-3400
042-4200-542-3470
042-4200-542-4100
042-4200-542-4120
042-4200-542-4200
042-4200-542-4300
042-4200-542-4330
042-4200-542-4340
042-4200-542-4450
042-4200-542-4600
042-4200-542-4610
042-4200-542-4620
042-4200-542-4630
042-4200-542-4800
042-4200-542-4810
042-4200-542-4900
042-4200-542-5100
042-4200-542-5200
042-4200-542-5210
042-4200-542-5230
042-4200-542-5270
042-4200-542-5420
042-4200-542-5550
042-4200-542-5800
117
Actual
FY12/13
201,263
1,436
11,519
2,694
10,725
52,610
280,246
22,488
53
36,365
3,494
1,020
816
26,521
4,522
1,569
1,521
8,185
7,587
1,997
13,285
1,466
1,793
7,401
465
1,566
6,152
1,510
2,481
802,598
954,853
Budget
FY13/14
Budget
FY14/15
231,512
2,500
14,505
3,393
20,124
57,059
329,093
239,951
2,500
15,033
3,516
23,296
76,588
360,884
300
40,000
1,850
43,000
4,500
1,100
900
33,000
4,400
1,500
1,800
22,000
15,000
3,300
10,000
3,000
5,500
120
2,000
6,000
500
2,500
5,400
1,700
3,200
855,000
1,067,570
50,000
1,200
39,000
3,700
1,100
900
28,400
3,800
1,300
1,700
22,000
15,000
3,000
12,000
3,000
5,000
100
1,800
6,000
450
2,500
7,500
1,700
2,100
840,000
1,053,250
City of Zephyrhills
Airport Fund Line-Item Budget
(continued)
ACCOUNT NAME
Capital Outlay
North Access Road
Security Fencing
T Hangar Improvements
Aerocenter ADA Project
Aerocenter A/C
Three Phase Power Upgrade
Emergency COOP Generator 7 Fuel
Farm
FBO Improvements
Wind Cone Upgrades
Fuel Pad Rehab
Taxiway Alpha
Signage
Runway Rehab Project Design
Runway 4-22 Rehab 75 feet
Runway 4-22 Rehab 100 feet
Design Vault & AWOS
NxWAS Navigation Aid/AWOS
Control Panel/Lighting Taxiway A
ACCOUNT NUMBER
042-4200-542-6102
042-4200-542-6112
042-4200-542-6210
042-4200-542-6211
042-4200-542-6212
042-4200-542-6213
042-4200-542-62xx
042-4200-542-62xy
042-4200-542-6301
042-4200-542-6302
042-4200-542-6305
042-4200-542-6313
042-4200-542-6314
042-4200-542-6316
042-4200-542-6317
042-4200-542-6318
042-4200-542-6400
042-4200-542-6430
042-4200-542-6532
Transfers Out
Total Transfers Out
042-4200-542-9100
Reserve for Contingency
Reserve for Grant Match
Reserve for Runway Rehab
042-4200-542-9400
042-4200-542-9905
042-4200-542-9907
Total Airport
118
Actual FY12/13
157,665
16,753
109,932
Budget
FY13/14
Budget
FY14/15
350,000
15,000
8,000
8,000
18,000
18,000
12,000
19,911
60,000
60,000
145,000
4,000
243,000
4,514,545
447,650
100,000
8,500
18,000
166,667
16,000
12,000
1,035
567,985
5,574,695
346,667
191,831
191,831
200,000
200,000
226,676
226,676
373,062
512,187
25,000
0
373,062
537,187
1,994,914
7,544,420
2,524,664
20,723
City of Zephyrhills
Airport Fund
(continued)
119
City of Zephyrhills
Sanitation Fund
The Sanitation Division provides residential and commercial solid waste collection and disposal
services. The Sanitation Division also offers bi-weekly recycling services. All solid waste and recyclables
are transported to Pasco County facilities via City-owned collection vehicles for sorting and processing.
Additional services include transportation of trash compactors and roll-off type construction
containers. The Sanitation Division is an enterprise fund.
120
City of Zephyrhills
Sanitation Fund
Organizational Overview
Staffing Summary
Sanitation
Paygrade
35
31
29
28
26
Position
Sanitation & Equipment Maint Superintendent
Sanitation Foreman
Sanitation Driver
Asst Sanitation Driver
Sanitation Worker I
Total Sanitation
Public Works
Director
Sanitation &
Equipment
Maintenance
Superintendent
Sanitation Staff
121
FY13/14
FTE
1
1
3
1
4
10
FY14/15
FTE
1
1
3
1
5
11
City of Zephyrhills
Sanitation Fund
Major Fund Source
1,416,141
1,350,000
1,363,500
INTEREST EARNINGS
5,081
7,200
5,000
14,430
9,000
8,000
2,631,496
2,472,836
TOTAL
1,435,652
3,997,696
3,849,336
INTEREST EARNINGS
122
City of Zephyrhills
Sanitation Fund
Line-Item Revenues
ACCOUNT NAME
ACCOUNT NUMBER
Carry-over Balance
043-0000-300-0000
Carry-over Balance-R & R
043-0000-300-0010
TOTAL BUDGETED RSRVS/CARRY FRWD
Actual
FY12/13
Budget
FY13/14
Budget
FY14/15
0
1,938,136
693,360
2,631,360
1,779,476
693,360
2,472,836
Sanitation Charges
043-0000-343-6000
1,416,141
1,416,141
1,350,000
1,350,000
1,363,500
1,363,500
INTEREST EARNINGS
Interest Income
043-0000-361-1000
5,081
5,081
7,200
7,200
5,000
5,000
043-0000-364-4000
043-0000-369-9000
5,092
9,338
14,430
1,000
8,000
9,000
8,000
8,000
1,435,652
3,997,696
3,849,336
Total Sanitation Fund Revenue Budget
123
City of Zephyrhills
Sanitation Fund
Actual FY12/13 Budget FY13/14 Budget 14/15
Personal Services
457,297
501,149
546,099
Operating Expenses
163,495
241,575
207,925
Capital Outlay
237,438
358,500
369,667
Transfers Out
373,137
407,000
481,383
Non Operating
2,489,472
2,244,262
TOTAL
1,231,367
3,997,696
3,849,336
Expense by Character
Non Operating
Transfers Out
Capital Outlay
Operating Expenses
Personal Services
0
1,000,000
124
2,000,000
3,000,000
City of Zephyrhills
Sanitation Fund
Line-Item Budget
ACCOUNT NAME
Personal Services
Salaries
Overtime
Fica Taxes
Medicare Taxes
Group Health
ACCOUNT NUMBER
043-3400-534-1200
043-3400-534-1400
043-3400-534-2110
043-3400-534-2120
043-3400-534-2210
043-3400-534-2300
Medical Services
Telephone
Freight & Postage
Refuse Removal
Copy Machine Leases
Operating Supplies
Recycling Bins
Dumpsters < $1000
Uniforms
Landfill Fees
Gas & Oil
Memberships/Dues
Training
043-3400-534-3120
043-3400-534-3400
043-3400-534-4100
043-3400-534-4200
043-3400-534-4340
043-3400-534-4450
043-3400-534-4610
043-3400-534-4620
043-3400-534-5200
043-3400-534-52xx
043-3400-534-5209
043-3400-534-5210
043-3400-534-5230
043-3400-534-5250
043-3400-534-5270
043-3400-534-5420
043-3400-534-5550
Capital Outlay
Buildings & Building Improvements
City Yard Expansion Project
Dumpsters
043-3400-534-6200
043-3400-534-6201
043-3400-534-6400
043-3400-534-6409
125
Actual
FY12/13
317,505
13,569
19,214
4,494
20,279
82,234
457,297
100
647
195
389
4,835
52,027
6,940
6,294
1,466
3,720
84,391
379
2,112
163,495
227,670
9,768
237,438
Budget
FY13/14
Budget
FY14/15
339,956
15,000
21,950
5,135
29,793
89,315
501,149
363,737
15,000
23,575
5,513
32,302
105,972
546,099
200
100
850
500
300
225
7,000
50,000
14,000
56,000
3,000
3,000
4,000
11,000
88,000
400
3,000
241,575
200
150
850
500
600
225
7,000
50,000
14,000
0
25,000
3,000
4,000
11,000
88,000
400
3,000
207,925
4,000
4,000
154,667
191,000
20,000
369,667
334,500
20,000
358,500
City of Zephyrhills
Sanitation Fund
Line-Item Budget
(continued)
ACCOUNT NAME
Transfers Out
Administrative Transfer-Airport
PILOT
Total Transfers Out
Reserve for Contingency & FY12 CBF
Reserve for Renewal & Replacement
ACCOUNT NUMBER
043-3400-534-9100
043-3400-534-9110
043-3400-534-9150
Actual
FY12/13
Budget
FY13/14
367,038
1,650
4,449
373,137
400,000
2,000
5,000
407,000
473,883
2,000
5,500
481,383
0
1,796,112
693,360
2,489,472
1,550,902
693,360
2,244,262
1,231,367
3,997,696
3,849,336
043-3400-534-9400
043-3400-534-9980
Total Sanitation
126
Budget
FY14/15
City of Zephyrhills
Appendix A – Pay Plan
Paygrade
Full FTE
Minimum
Salary
Full FTE
Maximum Salary
Title
49
Determined by City Council
City Manager *
46
61,615
98,584
Police Chief *
45
58,681
93,890
Finance Director *
Fire Chief *
Public Works Director *
Utility Director *
43
53,226
85,162
Airport Manager *
Building Official *
Planning Director *
42
50,691
81,106
Asst Fire Chief *
CRA Director (limited duration)
Police Captain *
41
48,277
77,243
Administrative Services Director *
Library/Museum Services Director *
39
43,789
70,062
City Clerk *
IT Administrator *
Police Lieutenant * (none currently funded)
Staff Accountant *
38
41,704
66,726
Police Sergeant
Detective Sergeant
37
39,708
63,532
Fire Lieutenant (grandfathered position)
127
City of Zephyrhills
Appendix A – Pay Plan (continued)
Paygrade
Full FTE
Minimum Salary
Full FTE
Maximum Salary
36
37,827
60,523
Deputy Airport Manager *
Police Corporal (none currently funded)
35
36,026
57,642
Asst Director Library/Museum Svcs *
Sr. Code Inspector
Deputy City Clerk (limited duration)
Parks & Facilities Superintendent *
Sanitation/Eqpmt Mtc Superintendent *
Streets/Stormwater Superintendent *
Wastewater Superintendent *
Water Superintendent *
34
34,310
54,896
Assistant Planner/GIS Coordinator
IT Specialist
Purchasing Agent/Accounting Clerk
WWTP Operator A
33
32,676
52,282
WWTP Operator B
32
31,120
49,792
Firefighter/EMT
Utility Service Worker IV
WWTP Operator C
128
Title
City of Zephyrhills
Paygrade
Full FTE
Minimum Salary
Full FTE
Maximum Salary
31
29,638
47,421
Fleet Maintenance Foreman
Grant Support Specialist/Historic Preservation
Officer
Sanitation Foreman
Streets Foreman
Wastewater Foreman
Water Foreman
30
28,227
45,163
Airport Maintenance Specialist III
Park Maintenance Worker III
Sr Maintenance Mechanic
Utility Service Worker III
29
26,883
43,013
Airport Maintenance Specialist II
Bldg Maintenance Specialist II
Executive Assistant
Park Maintenance Worker II
Sanitation Driver
Sr. Circulation Clerk
Sr. Code Support Specialist
Sr. Customer Services Rep
Utility Service/Meter Reader II
Utility Service Worker II
129
Title
City of Zephyrhills
Paygrade
Full FTE
Minimum Salary
Full FTE
Maximum Salary
28
25,603
40,965
27
24,384
39,014
Customer Services Rep
Records Clerk
26
23,223
37,157
Bldg Maintenance Specialist I
Park Maintenance Worker I
Sanitation Worker I
Utility Service Worker I
Utility Service/Meter Reader I
22
19,106
30,570
Airport Attendant
19
16,505
26,408
Office Assistant
Title
* Indicates a position exempt from overtime
130
City of Zephyrhills
Appendix B – Staffing Summary
Approved
FY13/14
FTE
Requested
FY14/15
FTE
1.0
1.0
1.0
1.0
1.0
1.0
0.0
0.75
1.0
1.0
1.0
2.0
1.0
0.75
1.0
1.0
1.0
2.0
0.0
2.0
1.0
2.0
1.0
1.0
0.0
0.75
1.0
1.0
1.0
2.0
1.0
1.0
1.0
4.0
1.0
4.0
21.0
0.0
1.0
1.0
2.0
0.0
9.0
1.0
1.0
1.0
0.75
1.0
1.0
1.0
2.0
1.0
2.0
0.0
4.0
1.0
0.0
25.0
1.0
0.0
1.0
2.0
1.0
9.0
GENERAL FUND
49
41
39
Administration
Finance
Utility Billing
Human
Resources
Planning
Information
Technology
Equipment
Maintenance
Police
Dispatch
29
27
City Manager
Director of Admin Svcs
City Clerk
Deputy City Clerk (limited duration expires 9/30/2016 if not
renewed)
Finance Director
Staff Accountant
Purchasing Agent/Acctg Clerk
Sr Customer Svcs Rep
Sr Customer Svcs Rep (limited duration expires 9/30/2016 if not
renewed)
Customer Svcs Rep
30
43
34
31
39
34
31
30
46
42
39
38
38
36
35
29
29
28
27
26
28
Planning Director
Assistant Planner
Grant Support Spclst/Historic Preservation Officer
IT Administrator
IT Specialist
Fleet Mtc Foreman
Sr Mtc Mechanic
Police Chief
Police Captain
Police Lieutenant
Police Sergeant
Detective Sergeant
Police Corporal
Executive Asst
Records Clerk
35
19
45
39
34
29
131
City of Zephyrhills
Appendix B – Staffing Summary (continued)
Approved
FY13/14
FTE
Requested
FY14/15
FTE
1.0
1.0
0.0
3.0
0.0
0.0
1.0
2.0
0.0
12.0
3.0
0.0
1.0
1.0
1.0
0.0
1.0
2.0
0.0
1.0
1.0
1.0
1.0
2.0
2.0
1.0
1.0
1.0
1.0
1.0
1.0
1.0
1.0
1.0
1.0
2.0
1.0
4.0
1.0
1.0
3.0
0.0
2.0
1.0
0.0
0.0
12.0
0.0
3.0
1.0
0.0
1.0
1.0
1.0
1.0
1.0
1.0
1.0
1.0
1.0
1.0
2.0
2.0
1.0
1.0
1.0
1.0
1.0
1.0
1.0
1.0
1.0
1.0
2.0
1.0
4.0
118.5
123.5
GENERAL FUND (continued)
Fire
Building
Streets
Library
Parks/Bldg
Maintenance
45
42
39
38
37
37
36
36
35
34
32
29
29
43
35
35
31
29
27
45
35
31
30
29
26
41
35
29
27
19
35
34
30
30
29
29
26
26
Fire Chief
Asst Fire Chief
Fire Captain/Paramedic (per contract)
Fire Lieutenant/Paramedic (per contract)
Fire Lieutenant (per contract)
Fire Lieutenant
Firefighter/Paramedic (per contract)
Firefighter/EMT
Executive Asst
Building Official
Sr Code Inspector
Sr Code Support Specialist
Streets Superintendent
Streets Foreman
Dir of Library/Museum Services
Asst Dir Library/Museum Services
Senior Circulation Clerk
Office Assistant (2 positions)
Parks & Facilities Superintendant
Park Mtc Work III
Bldg Mtc Specialist II
Park Mtc Work II
Park Mtc Work I
TOTAL GENERAL FUND
132
City of Zephyrhills
Approved
FY13/14
FTE
Requested
FY14/15
FTE
0
1
0.0
1.0
1
0
1
1
1
2
0
3
1
2
1
1
0
1
1
1
2
1
0
1
4
2
1
1
0
1
1
3
5
0
1
0
1
1
7
0
1
0
0
1
5
0
0
0
27.0
29.0
CRA FUND
CRA
42
CRA Director (limited duration position - expires 9/30/16 if not
renewed)
TOTAL CRA FUND
UTILITY FUND
Utility Admin
Water
Wastewater
45
29
29
35
31
31
26-30
29
29
26
26
35
28-34
34
33
33
32
31
26-32
30
29
28
Utility Director
Executive Asst
Water Superintendent
Water Foreman
Utility Svc Worker (I, II, or III)
Utility Service Worker II/Meter Reader II
Utility Svc Worker I
Utility Service Worker I/Meter Reader I
Wastewater Superintendent
WWTP Operator (Trainee, C, B, or A)
WWTP Operator A
WWTP Operator B
WWTP Operator C (one added at mid yearFY14)
Wastewater Foreman
Utility Svc Worker (I, II, III, or IV)
Utility Svc Worker III
TOTAL UTILITY FUND
133
City of Zephyrhills
Approved
FY13/14
FTE
Requested
FY14/15
FTE
1
1
1
0
1
1
1.50
1
1
1
1
0
2
0.50
6.5
6.5
AIRPORT FUND
Airport
43
36
30
26
29
29
22
Airport Manager
Deputy Airport Manager
Airport Mtc Specialist III
Executive Asst
Airport Admin Specialist II
Airport Mtc Specialist II
Airport Attendant (two 25% part-time positions in FY15)
TOTAL AIRPORT FUND
SANITATION FUND
Sanitation
35
31
29
28
26
Sanitation Superintendent
Sanitation Foreman
Sanitation Driver
Sanitation Worker I
TOTAL SANITATION FUND
TOTAL CITY OF ZEPHYRHILLS
1
1
3
1
4
1
1
3
1
5
10.0
11.0
162.0 171.0
134
City of Zephyrhills
Appendix C – Capital Outlay Recap
COST CENTER
NAME
DSCR
Total Request
FY14
ACCT
comments
General Fund
(5) Police laptops
Skate Park Camera System
City Hall Camera System
14,000
5,000
3,500
Library Camera System
New Server for PD
City Council Chamber Technology
Upgrade
Information
Technology
Penny for Pasco
Park Impact Fees
3,500
6,000
Penny for Pasco
15,000
Total Machinery & Equipment
001-1600-516-6400
47,000
Utility Billing Integrated Check Scan system
001-1300-513-6400
18,000 Admin Fees
001-2100-521-6200
15,000 Penny for Pasco
Police
Building Security System
(Locks/Software)
(2) Vehicles Equipped
84,000
Penny for Pasco
8,000
7,000
15,000
10,000
Penny for Pasco
Penny for Pasco
Penny for Pasco
Penny for Pasco
Police
(2) Mobile Radios
(3) Portable Radios
(5) Tasers w/Cam&Accessories
Police K-9 Dog
001-2100-521-6400
124,000
Dispatch
Consoles
001-2150-521-6200
Fire
Fire Station # 2
001-2200-522-6210
220,500 Grant
Fire
Fire Station # 2-hardening
001-2200-522-6211
Fire
Fire Station # 2-well generator
001-2200-522-6212
Fire
Carpet/Paint Station 1
001-2200-522-6250
Fire
Station#2 Bathrooms/Built-in
Furniture
001-2200-522-62xx
135
25,000 Utilities
City of Zephyrhills
Appendix C – Capital Outlay Recap (continued)
COST CENTER
NAME
DSCR
Total Request
FY14
ACCT
comments
Fire
Polaris, Fire-EMS unit & transport
trailer
Multi-purpose response vehicle
001-2200-522-6400
Fire
Bunker Gear
001-2200-522-6408
Library
Library Project-P4P
001-7100-571-6221
1,245,817 Penny for Pasco
Library
Library Project-Donations
001-7100-571-6222
43,590 Donations
Library
Library Books and Material
001-7100-571-6600
15,000 General Fund
Equip Mtc
A/C Freon Recovery Machine
001-1900-519-6400
7,500 General Fund
Stormwater
Mgmt
Meadowwood Pump Station
Improvements
Pump-Station improvements
(sheltering)
Total Capital Infrastructure Impr.
001-3800-538-6300
22,500
Stormwater
Mgmt
20th & 7th Ave Drainage Project
001-3800-538-6305
Streets
Equipment Storage Improvements,
Concrete Floor
001-4100-541-6200
10,500 Gas Tax
Streets
Payloader-Replacement
Street Sweeper Capital Repairs
20,000
111,000
Fire Impact Fees
Fire Impact Fees
131,000
13,500
Gas Tax
9,000
Gas Tax
165,000
15,000
001-4100-541-6400
Replace drive-thru window at city hall
Relocate library HVAC systems to City
Yard
Building “A” City Yard, staff break
room improvements
Install electric hand dryers in park
restrooms
Replace HVAC system at Depot
Re-roof picnic pavilion at Krusen
180,000
15,000
136
Gas Tax
Gas Tax
Admin Fees
8,000
Admin Fees-partial
10,000
Admin Fees-partial
7,000
15,000
3,000
Penny for Pasco
Penny for Pasco
Penny for Pasco
City of Zephyrhills
COST CENTER
NAME
Parks & Fac.
Mgmt
Parks & Fac.
Mgmt
DSCR
Replace handrail at Wickstrom stage
(Zephyr Park)
Penny for Pasco
City Hall roof repairs (carryover)
66,000
Penny for Pasco
Paint Depot (carryover)
15,000
Penny for Pasco
PVC section markers at Cemetery
3,000
Cemetery Rsrv
Jeffries House (fence)
2,000
General Fund
Total Capital Building Impr.
Landscaping
001-7200-572-6250
General Fund/
Tree Mitigation
14,000 Reserves
001-7200-572-6320
Mower Replacement 0 turn 60"
151,000
001-7200-572-6400
4,000
General Fund
10,000
General Fund
14,000
TOTAL GENERAL FUND
Special
Revenues
Fund
comments
7,000
Flail Mower (mower only)
Parks & Fac.
Mgmt
Total Request
FY14
ACCT
2,850,407
City Yard Expansion Project
010-4100-541-6201
309,334
Penny for Pasco
WWII Barracks Project
010-4100-541-62xx
45,000
45,000
010-4100-541-6300
195,152
Gas Taxes
Trails projects
010-4100-541-6310
200,000
Penny for Pasco
Skateboard Park Reconstruction
010-4100-541-6320
242,748
Penny for Pasco
TOTAL SPECIAL REVENUE FUND
992,234
137
City of Zephyrhills
COST CENTER
NAME
CRA Fund
DSCR
Recondition/Re-Seal Main Street
Pavers
ACCT
001-5900-559-6314
Total Request
FY14
15,000
TOTAL CRA FUND
CRA
15,000
New picnic pavilion adjacent to new
skate park (Krusen)
012-4100-541-62xx
Impact Fee
Fund
comments
65,000
Park Impact Fees
012-4100-541-6300
Tot Park/Playground Addition
012-4100-541-6303
TIF CR 54/US301 Intersection
Construction
012-4100-541-6305
495,247 Trans Impact Fees
CR54-301/23rd St engineering
012-4100-541-6307
Zephyr Park Playground Park
Enhancement Project
012-4100-541-6321
157,000
Sidewalk Projects (Pretty Pond/WireDairy and others)
012-4100-541-6322
75,000
Park Impact Fees
Park Impact Fees
Water fountain, benches new skate
park
012-4100-541-63xx
5,000
Park Impact Fees
Fencing – new skate park
012-4100-541-63xy
10,000
Park Impact Fees
TOTAL IMPACT FEES FUND
1,745,497
138
City of Zephyrhills
COST CENTER
NAME
Water
DSCR
Comments
Well #5 Upgrades
041-3300-533-6308
70,000
East Side Fire Protection Line
041-3300-533-6313
2,000,000
Grant
Dade City Interconnect Station &
Main Eng & Constr
041-3300-533-6314
1,753,640
Grant
System Eval/Map
041-3300-533-63xx
300,000
Kossik to Highlands Loop
041-3300-533-63xy
650,817 water impact fees
Truck approved FY14 (carryover)
37,065
Truck, Pickup, Utility Body, 3/4 ton
2 ton Truck, Dual rw, 14' Hydraulic
dump bed-replaces 30 y/o
GPS unit for locating Fire Hydrants,
Valves, Manholes, etc.
45,000
100,000
30,000
Mower Zero Turn 72"
16,000
Trailer 6x12 single axle for mower
Wastewater
Total Request
FY14
ACCT
4,000
041-3300-533-6400
232,065
Inventory
041-3300-533-6500
130,000
Meter Rplcmnt Prog. - phased
041-3300-533-6502
240,000
Sewer Line Renewal & Replcmnt
041-3500-535-6300
300,000
Lift Station Alarm upgrades - phased 041-3500-535-6317
60,000
Lift Station Major Rehab
041-3500-535-6322
139
280,000
City of Zephyrhills
COST CENTER
NAME
Wastewater
(cont)
DSCR
Total Request
FY14
ACCT
Sewer Manhole Major rehab
041-3500-535-6325
265,000
RIB Relocate
041-3500-535-6360
30,000
WWTP Filter System 1 and 2 Rehab
041-3500-535-6381
20,000
WWTP SCADA System Upgrades
041-3500-535-63xx
65,000
WWTP Forwarding Pump #2
Replacement
041-3500-535-63xy
20,000
WWTP Reclaimed Pump #4
Replacement
041-3500-535-63xz
20,000
Truck, Utility Body, Crane, 2 1/2 ton
110,000
Truck, Pickup, Utility Body, 1 ton
50,000
Truck, Pickup, Utility Body, 3/4 ton
Refurbish Equipment Portion Sewer
Cleaning Vehicle
45,000
Inventory
Comments
65,000
041-3500-533-6400
270,000
041-3500-535-6500
88,000
TOTAL UTILITY FUND
6,794,522
Aerocenter Improvements
042-4200-542-6111
18,000
FBO Improvements
042-4200-542-62xx
12,000
Emergency COOP generator & fuel
farm
042-4200-542-62xy
18,000
Design Vault & AWOS
042-4200-542-62xz
166,667 Grant
LPV Survey-runway rehab grant
overage (carryover)
042-4200-542-6316
100,000 Grant
Signage
042-4200-542-63xx
Airport
140
4,000
City of Zephyrhills
COST CENTER
NAME
Airport
(cont.)
DSCR
Total Request
FY14
ACCT
Gator
042-4200-542-6400
16,000
Nxwas Navigation Aid (carryover)
042-4200-542-6430
12,000
TOTAL AIRPORT FUND
346,667
Concrete floor at Mtc Facility
043-3400-534-6200
4,000
City Yard Expansion/Remodel
043-3400-534-6201
154,667
Dumpster Hauler (replacement)
90,000
Self-Dumping Hopper
Sanitation
Comments
2,000
Lift Truck 6000lb New
Rebuild Engine SA#7 (reserve
commercial route truck)
34,000
Heavy Truck Lift
45,000
20,000
191,000
Roll-Off Dumpsters
043-3400-534-6409
TOTAL SANITATION FUND
20,000
369,667
TOTAL CITYWIDE CAPITAL OUTLAY REQUEST
13,113,994
141

City Budget Fiscal Year 2014-2015

Transcription

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