Government Express Services - Consulate General of Jamaica, New

“GOVERNMENT
AT YOUR SERVICE”
Express Services during the
5th Biennial Jamaica Diaspora Conference
* REQUIREMENTS FOR DOING BUSINESS INSIDE
Administrator-General’s
Department
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TRADE BOARD
VISIT US IN THE
Diaspora
Marketplace
PARTICIPATING AGENCIES
DAILY
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“GOVERNMENT
AT YOUR SERVICE”
Take full advantage of our Express
services being offered
In the Diaspora Marketplace.
Come prepared to do business, with the
necessary documents and fees in hand.
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Table of Contents
Details Inside
Services Offered and requirements for doing business:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Administrator - General’s Department | Page 4
Jamaica Customs Department | Page 6
National Housing Trust | Page 8
National Insurance Scheme | Page 10
National Land Agency | Page 13
Passport, Immigration & Citizenship Agency | Page 15
Registrar General’s Department | Page 20
Companies Office of Jamaica| Page 23
Tax Administration Jamaica | Page 25
Trade Board Limited | Page 29
Please note Dates and Times of services at the Montego Bay Convention Centre
Monday June 17, 2013
Tuesday June 18, 2013
Wednesday June 19, 2013
8:30 a.m. - 8:00 p.m.
9:00 a.m. - 8:00 p.m.
9:00 a.m. - 6:00 p.m.
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Administrator - General’s
Department
Administrator-General’s
Department
WEBSITE
www.agd.gov.jm
TELEPHONE
876-922-1830 to 3, 876-922-0700 to 5
876-618-1542
KEY CONTACT
Customer Service
EMAIL
admingen@agd.gov.jm
The Administrator- General's Department protects the interests of minors, beneficiaries and
creditors of the estates that the law requires the Administrator-General to administer .
SERVICES OFFERED AT THE CONFERENCE
The Administrator- General's Department, AGD, will be offering Free Consultations and Advice.
Members of the Diaspora are invited to consult with representatives from the AdministratorGeneral’s Department (AGD) on its functions and services offered. These will include advice on:
1. The statutory conditions under which the AGD is required by law to be Administrator of an
estate;
2. The distribution of assets held in Jamaica under the Intestacy Laws:
• Primary beneficiaries - surviving spouse, children and parents
• Secondary beneficiaries - surviving siblings, grandparents, uncles and aunts et al;
3. Input of beneficiaries in the preliminary stages of administration:
The required documents are for example:
• Completed Form of Particulars duly executed by a Justice of the Peace or Notary Public
Forms are available.
• Proof of death (burial order or death certificate)
• Proof of minor beneficiaries (birth certificate or declaration of paternity for minors)
4. Resealing of Grants issued in Commonwealth Countries:
• Documentation and procedure
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Administrator - General’s
Department cont’d
Administrator-General’s
Department
5. Instructions on the Preparation of Wills
Forms are available
6. Provision of general information on issues pertaining to
• Estate planning and administration of Estates;
7. Information and advice on other services offered, where estates are not applicable to the AGD
and there is no Will:
• Transfer of motor vehicles to the surviving spouse of the deceased
• Funeral Expense Advance approval for the burial of the deceased
THERE WILL BE NO FEES CHARGED BY THE AGD FOR CONSULTATIONS.
We look forward to serving you.
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Jamaica Customs Agency
WEBSITE
www.jacustoms.gov.jm
TELEPHONE
876-922-5140 to 8 | 876-922-8770 to 3
KEY CONTACT
Ms. Dania Beckford
EMAIL
public.relations@jacustomshouse.com
SERVICES OFFERED AT THE CONFERENCE
The Jamaica Customs Agency will be offering the following services:
• Online registration for Returning Residents. If the prospective returnees are able to provide all
documents below, we will also be able to do on spot interviews for the individual to attain the
“official Returning Residents” status/approval which will eliminate going to Customs House
(Montego Bay or Kingston) to be processed.
• Free advice and general information on services, procedures, individual allowances and
Customs duties
Requirements – For Prospective Returning Residents (for the Interview Process)
 Proof of Jamaican Citizenship
Jamaican Passport or Overseas Passport with unconditional stamp or Birth Certificate)
 Proof that they resided Overseas for three (3) years or more
Tax returns - for 2012/2011/2010 - Pension Letter, Separation Letter (from employer), Sales
Agreement (if they have purchased property in Jamaica), Social Security Letter)
 Proof that they are returning to Jamaica permanently
Proof of property ownership, local employment letter, rent/lease agreement or if the individual will
be residing with family members, the head of the household will write a letter signed and stamped
by a Justice of the Peace to affirm that the “Returning Resident” will be living with him/her.
 Validated Bill of Lading
Goods being shipped must have already arrived in Jamaica.
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Jamaica Customs Agency cont’d
Requirements – For Prospective Returning Residents (for Registration)
 Visit the Customs Desk at the Conference
Persons would just need to come to the Customs Desk for their information to be imputed into the
Customs Data Base. Information requirements will include:
1.
2.
3.
4.
Your Name
Date of Return to Jamaica
Scheduling of the date of the person’s official interview in Kingston
Your contact number and email address (so that persons can be contacted subsequently).
Persons will also be issued with information regarding to their allowances and the documents
required to attain the “Returning Residents” status.
NO FEE WILL BE CHARGED BY JAMAICA CUSTOMS AGENCY
FOR PROCESSING SERVICES AND CONSULTATIONS
We look forward to serving you.
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National Housing Trust
WEBSITE
www.nht.gov.jm
TELEPHONE
876-929-6500 to 9 / 876-960-4013 to 23 /
876-929-6627 to 34 /1-888 -225-5648
KEY CONTACT
Mrs. Cordell Williams-Graham
EMAIL
wecare@nht.gv.jm
SERVICES OFFERED AT THE CONFERENCE
The National Housing Trust, NHT, will be offering the following services:
• Registration of NHT Contributors
• Checking of account status for existing contributors and mortgagors
• Collection of contribution and mortgage payments
• Advice, information and consultations on the various NHT benefits and how to claim them
REQUIREMENTS FOR CONTRIBUTOR REGISTRATION
1. Completed Declaration of Income form, signed and stamped by a Notary Public or Justice of
the Peace ( available on the NHT website)
2. Completed Contributor’s Questionnaire signed and stamped by a Notary Public or Justice of
the Peace(available on the NHT website)
3. Proof of Income - Employment Letter stating income or two most recent pay slips
4. Proof of migration (passport indicating date of migration)
5. One recent passport-sized photograph
6. Green card – if applicable (proof of residency)
7. Marriage Certificate (if applicable)
8. Tax Registration Number (TRN)
9. National Insurance Scheme (NIS) Number
10. Proof of age (Passport or Birth Certificate)
11. First monthly payment representing 3% of gross income (if employed) OR 3% of
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National Housing Trust cont’d
REQUIREMENTS FOR EXISTING CUSTOMERS CHECKING ACCOUNT STATUS
1. NIS or TRN number
2. NHT mortgage or contributor account number
3. Valid Identification (Passport, Driver’s License, National ID)
PAYMENTS
Payment of the first month’s contribution must be made to effect registration. Payments may be
made by cheque, debit card or credit card at the Conference. Persons making payments after the
Conference may do so at any of the NHT Offices island wide.
Note that if someone is transacting business on your behalf, they must be furnished with a notarized
authorization letter and your identification.
We look forward to serving you.
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National Insurance Scheme
WEBSITE
www.mlss.gov.jm
TELEPHONE
876-929-7144 to 6
KEY CONTACT
Mr. Amin Fagan
EMAIL
afagan@mlss.gov.jm
A number of benefits are administered by the National Insurance Scheme (NIS). I n order to qualify
individual must meet the required qualifying conditions. The benefits are payable in the form of
grants or pension and it may be long term or short term. The benefit may be paid locally or
overseas.
SERVICES OFFERED AT THE CONFERENCE
The National Insurance Scheme, NIS, will be offering the following services:
• Registration for an NIS Number (Individual or Business)
• Free advice, information and consultations on the various benefits and how to claim them
THE NATIONAL INSURANCE SCHEME IN BRIEF
The National Insurance Scheme is a division under the Ministry Of Labour and Social Security; the
National Insurance Scheme is a contributory scheme which requires by law;
Every individual between the age of eighteen (18) and Seventy (70) who is gainfully employed or in
insurable employment is required by law to register with the National Insurance Scheme.
Registration for a National Insurance Scheme number requires;
• Completion and submission of Application for National Insurance Number form (Form R 2)
• Presentations of valid proof of birth ( Birth Certificate or Passport)
Registration for a National Insurance business Reference Number requires ;
Employers to register his or her business under the National Insurance Scheme.
• Completion and submission of National Insurance Business Registration form (Form R1)
• Presentation of Valid copy of Business registration certificate from Office of Registrar of
Companies (ORC).
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National Insurance Scheme
Cont’d
HOW TO CONTRIBUTE
Individual in the Diaspora can contribute to the National Insurance Scheme as:
(a) A Self Employed Person
Owns and operates business in Jamaica.
Will be required to contributes five percent (5%) of net income up to the maximum National
Insurance Amount payable (for 2013 maximum is Seventy five Thousand ($75000.00) dollars
(b) A Voluntary contributor
Individuals who are neither self employed nor employed in Jamaica, and have relocated to another
country that does not have a reciprocal agreement with Jamaica.
To be a voluntary contributor these individual should have worked in Jamaica and have a minimum
of one hundred and fifty six (156) contributions. The contribution for a voluntary contributor is One
hundred Dollars per week.
NIS BENEFITS AND HOW TO CLAIM
A number of benefits are administered by the National Insurance Scheme. In order to qualify , an
individual must meet the required qualifying conditions. The benefits are payable in the form of
grants or pension and it may be long term or short term. The benefit may be paid locally or
overseas. Some of the payable benefits include;
 Old Age pension (Retirement Pension)
The contributor on attaining the defined retirement age and has satisfied the qualifying
conditions. The benefit is payable for life.
 Invalidity Benefit
This benefit is payable to a contributor who has satisfied the contribution condition and has
been diagnosed with a permanent medical condition that renders him/her incapable of work for
a period of at least Twenty Six (26) weeks. This Benefit will be converted to Retirement Pension
when the individual attains retirement age.
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National Insurance Scheme
Cont’d
 Widow/Widower’s Benefit
This benefit is payable to the surviving spouse of a National Insurance Pensioner or Contributor.
The payment depending on age and other conditions may be short term (1year) or long term.
 Orphan’s Benefit
This benefit is payable to the guardian of a child or children under age eighteen (18) whose
parents were married or in an established common law relationship, and are now deceased.
The contribution of one parent will be used to determine qualification of benefit.
 Special Child Benefit
This benefit is payable to the Guardian of a child under age eighteen (18) whose mother is no
deceased and the whereabouts of the father is not known. The mother’s contribution will be
used to determine eligibility.
Please be advised that they are other benefits that are offered by the scheme. Questions may
and should be asked at the conference. If there is clarification that is need on any issues please
visit with our representatives at the conference.
The Division has a wide range of brochures which will be distributed at the conference.
NO FEE WILL BE CHARGED BY THE NIS
FOR PROCESSING SERVICES AND CONSULTATIONS
We look forward to serving you.
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National Land Agency
WEBSITE
www.nla.gov.jm
TELEPHONE
876-750-LAND (5263)
KEY CONTACT
Judith Carey
EMAIL
judith.carey@nla.gov.jm
SERVICES OFFERED AT THE CONFERENCE
The National Land Agency, NLA, will be offering services at the conference that are also accessible
via our online portal, eLandjamaica.
Those services are the provision of:
• Title Documents
• Valuation Roll Reports
• Caveat Cards
• Other Document Types (Deposited Plans, Strata Plans and Cadastral Maps)
• Enclosure Plans
• Registered Instruments (Transfers and Caveats)
Each of the above transactions cost JA$500 except for Valuation Reports which costs JA$300.
For each category of search the following will be required:
1. Titles document – volume and folio numbers, address of property (civic or scheme address)
or valuation number.
2. Valuation Roll Report - same information as above.
3. Caveat Card - caveat number or volume and folio numbers.
4. Other Document Types:
I. Deposited Plan - deposited plan number
II. Strata Plan - strata plan number
III. Cadastral Map - cadastral map number
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National Land Agency cont’d
5. Enclosure Plan - civic address, scheme address, valuation number, enclosure number or
volume and folio numbers
6. Registered Instrument - the document or instrument number for the type document
required.
Please note that the service will be provided immediately as a PDF printed document as well as
emailed to you as a link.
Come Get Your Land Concerns Addressed!
Qualified personnel will be present to answer any land-related questions that patrons may have.
Persons are being asked to carry copies of documents where necessary.
We look forward to serving you.
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Passport, Immigration and
Citizenship Agency
WEBSITE
www.pica.gov.jm
TELEPHONE
876-754-PICA or 876-754-7422
KEY CONTACT
Ms. Stephanie Gordon
EMAIL
Stephanie.gordon@pica.gov.jm
SERVICES OFFERED AT THE CONFERENCE
The Passport, Immigration and Citizenship Agency, PICA, will be offering the following services:
• Renewal of a Jamaican Passport
• Obtaining Unconditional Landing Status
• Obtaining Citizenship of Jamaica by Descent
1) Requirements for the Renewal of a Jamaican Passport
1.
2.
3.
4.
5.
6.
7.
Birth Certificate/Certificate of Citizenship/Adoption Certificate
Expired passport (renewal application)
Certified application form
Two (2) colour photographs (only one (1) of the photos must be certified)
Marriage Certificate (Women using their married name) or Divorce Decree
Fee: $4500JMD for 7-day service(US $80/GBP50 if applying while in these jurisdictions)
Fee for expedited service (i.e. next-day service): $7,000JMD
Application forms are available online at: www.pica.gov.jm.
Please ensure that:
a) Passport application forms and one of the photographs are certified by persons authorized to do
so. A listing of such persons is noted on the application form.
b) Your application form and photographs are valid. Application forms and photographs are valid up
to six months after the date of certification. Local applications must be certified by authorized
persons residing in Jamaica.
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Passport, Immigration and
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*Persons applying at the conference
Persons who wish to renew and collect their passport at the conference must ensure that they
submit a completed application form by 10:30 a.m. on Day2 (June 17) of the event at the PICA
booth. The applicant may pick up their document on Day 4 (June 19) at the PICA desk.
Applicants who submit their application after 10:30 a.m. on Day 2 (June 17) of the conference would
have to pick up their passport at PICA’s Montego Bay office at Overton Plaza, 49 Union Street,
Montego Bay or at the Agency’s Head Office at 25c Constant Spring Road in Kingston. They must
indicate their preferred location for picking up the document.
If the applicant wishes to pick up the passport in his/her home territory, then this must be indicated
to the officer at the PICA booth so that the document could be sent to the respective Jamaican
Overseas Mission office. Note that the Mission office will require a fee to cover the cost of delivery.
*Persons applying before the conference
Persons who apply for their Jamaican passport through the Mission offices prior to coming to
Jamaica and who wish to pick up their document at the conference must indicate this to the
Jamaican Overseas Mission office.
Please note that such applications must reach PICA’s Kingston office at least 14 working days before
the start of the conference, i.e. by Tuesday, May 28, 2013. Applications that are sent after this date
will not be processed in time for delivery at the Diaspora conference.
2) Obtaining Unconditional Landing Status
Unconditional Landing (UL) allows an individual to live in Jamaica while being able to attend school
or work without having to obtain a work permit. Persons with UL status can also visit the island for
an extended period with no limit being placed on the length of time that they can remain in Jamaica.
Similarly, Jamaicans who travel on non-Jamaican passports can do so with ease when they have
their UL status. UL status is therefore ideal for persons of Jamaican heritage who wish to remain in
the island beyond the normal landing period for whatever reason.
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Passport, Immigration and
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Application for UL can be done according to the appropriate category:
Category 1
To apply for UL, persons born overseas and are of Jamaican descent (i.e., mother/father,
grandmother/grandfather are Jamaicans) must submit:
• Their Passport
• Original Birth Certificate
• Jamaican parent’s or grandparent's original birth certificate
Category 2
Jamaican nationals (by birth, naturalization or registration) who travel on a non-Jamaican passport
must submit:
• National Passport
• Original Jamaican Birth Certificate or Jamaican Citizenship Certificate
Category 3
Children born after a parent has been granted citizen by virtue of being married to a Jamaican must
submit:
• Their Birth Certificate
• Passport
• Jamaican parent’s original Citizenship Certificate and parent’s marriage certificate
The cost for obtaining UL status is JMD$10,000.00, while the cost to have it transferred from an
expired passport to a new one is JMD$5,000.00.
Please note that: Applicant must be in the island in order to apply. Applicant may visit the PICA
booth at the conference and fill out the application form. The applicant will obtain their UL status
the same day.
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Passport, Immigration and
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3) Obtaining Citizenship of Jamaica by Descent
Any person born overseas whose mother/father; grandmother/grandfather is or was a native of
Jamaica is, by law, entitled to a claim to Jamaican citizenship by descent. To establish a claim to
citizenship by descent the claimant may submit their application in writing OR complete an
application form obtainable at the offices of the Passport, Immigration and Citizenship Agency
(PICA) or on its website at www.pica.gov.jm or at the nearest Jamaican Mission overseas.
The letter or request form should state: the address, name, date and place of birth of the person for
whom a claim is to be established. In addition, it must state the name and nationality of the
claimant’s parent(s) or grandparent(s).
Obtaining one’s Jamaican citizenship will enable persons to obtain a Jamaica passport, conduct
business in Jamaica, and to exercise all the rights of a citizen of Jamaica.
Required Documents:
• The claimant’s Birth Certificate
• The claimant’s father’s or mother’s (or grandparent’s) Birth Certificate or Certificate of
Jamaican Citizenship
• Two (2) passport-sized photographs of the claimant certified by a Justice of the Peace or
Notary Public
Citizenship applications for which the supporting documents are in order will be processed within
30 working days of receipt in Jamaica at the Passport, Immigration and Citizenship Agency.
Please note that:
• Descendants of persons who obtained their Jamaican citizenship through naturalization or
registration cannot lay a claim to citizenship by descent
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Passport, Immigration and
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• Descendants of persons who obtained Jamaican citizenship through marriage cannot lay a
claim to citizenship by descent if they were born prior to the marriage
The Cost for Jamaican Citizenship by Descent: JMD5000, USD100, CAD110, GBP60, EUR74
Applying before the conference:
• Applicants must submit their application to the nearest overseas Mission office. They will
also be able to pick up their certificates at the same location.
Applying at the conference: • Persons who submit their citizenship application at the conference will need to pick up
their certificate at the nearest overseas Mission office.
GENERAL INFORMATION
Note that: Non-compliant applications will not be processed but will be returned to the applicant
who will be advised on what he or she needs to do to make the application compliant.
Payment for all PICA services must be done by debit or credit cards only. No cash will be accepted at
the conference.
We look forward to serving you.
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Registrar General’s
Department
WEBSITE
www.rgd.gov.jm
TELEPHONE
876-749-0550 | 876-619-1260
KEY CONTACT
Customer Service
EMAIL
information@rgd.gov.jm
SERVICES OFFERED AT THE CONFERENCE
The Registrar General’s Department, RGD, will be offering the following services:
• Processing applications for birth, death and marriage certificates
• Record Updating*
• Recording of deeds – Deed poll, Power of Attorney, Bill of Sale. etc
• Genealogical Research
1) Applications for birth, death and marriage certificates:
The RGD will collect applications for certified copies of birth, death, marriage and adoption
certificates.
Requirements for processing:
Basic information such as:
1. Name of child/decedent/bride and groom
2. Mother’s name/Adoptive parents’ name
3. Place of birth/death/marriage
4. Date of birth/death/marriage
5. Contact details
6. Applicant’s identification card
Cost - The processing fee for birth, death and marriage certificates is JA$2750 and the fee for
adoption certificate is JA$4250. A fee of JA $100 is also required for any additional copy. Two (2)
certified copies of the requested certificate will be produced for the figures quoted.
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Registrar General’s
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B) Record Updating Activities
The services being offered will include
• Late Entry of Name (LEN)
• Correction of Error (CE)
• Late Registration (LR)
• Re-registration
• Addition of Father’s Particulars (Status)
Requirements for Late Entry of Name (LEN)
Where there is no name on the record, the LEN process allows the child’s name to be entered. You
will need to bring:
1. Completed application form
2. Evidence of the name- marriage certificate, children’s birth certificates, school record,
valid ID etc.
3. Valid Identification of the declarant
Requirements for Correction of Error (CE)
Where an error of fact is identified on the birth, death or marriage record, the CE process allows it
to be amended. You will need to bring:
1. Completed application form
2. Documents supporting proof to have the error amended
3. Valid identifications of the declarants
Requirements for Late Registration (LR)
A late registration is necessary when the individual was not registered within the specified one year
period after birth or death. You will need to bring:
1. Completed application form
2. School Record
3. Three Statutory Declarations
4. Valid Identifications of the declarants
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Registrar General’s
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Requirements for Re-registration
This process is applicable to the children who were born out of wedlock and whose parents
subsequently got married to each other. This facilitates the addition of the father’s particulars. You
will need to bring:
1. Completed application form
2. Child’s birth certificate
3. Parents’ marriage certificate
Requirements for Addition of father’s particulars (status)
Unmarried parents will need to apply for this process in order to add the father’s information to the
child’s record. You will need to bring:
1. Completed declarations signed by both parents
2. Valid identifications
C. Island Record Office Activities
The services will include
• Genealogical Research
Requirements for Genealogical Research
A genealogical research is explained as the tracing of one’s roots, bridging of generation gaps and
solving genealogical mysteries. You will need to provide:
1. Date and districts of birth
2. Marriage and death
3. Additional information can be had from
• Funeral programs
• Land Titles
• Wills
• Deed Polls
• Living older relatives
* Conditions Apply
We look forward to serving you.
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Companies Office of Jamaica
WEBSITE
www.orc.gov.jm
TELEPHONE
876-908-4419-24 / 26
KEY CONTACT
Customer Service
EMAIL
info@orc.gov.jm
SERVICES OFFERED AT THE CONFERENCE
The Companies Office of Jamaica will be offering the following services:
• New Business Names Registration
• Renewal of Business Names Registration
• New Company Incorporation
• Filing of Annual Returns and other company documents
• Uncertified Copies
• Payment for Certified Copies
• Search for details for registered Companies and Businesses
• Forms ( fees may apply)
• Free advice and general information on services, Business Registration, Company
Incorporation and existing Companies and Registered Businesses
Requirements for processing:
1. New Business Names Registration:
1. Completed BN1 Form (for Sole Proprietor), cost $2,500.00
2. BN2 ( for Partnership registration) cost $2500.00 for 2-5 partners, $5,000.00 for 6-20
partners
3. Government issued ID, Taxpayer Registration Number
4. Proof of address (e.g. utility bill, letter from Justice of the Peace)
5. Work Permit (where applicable)
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Companies Office of Jamaica
cont’d
2. Renewal of Business Names Registration
1. Completed BN1 Form (for Sole Proprietor), cost $2,500.00
2. BN2 ( for Partnership registration) cost $2500.00 for 2-5 partners, $5,000.00 for 6-20
partners
3. BN3 (Firm registering a Business) cost $3,000.00 (company seal required)
4. Please note that a late registration fee will be applicable for documents being registered
after the expiration date.
5. Government issued Identification, Taxpayer Registration Number
6. Proof of home address (e.g. utility bill, letter from Justice of the Peace)
7. Work Permit (where applicable)
3. New Company Incorporation
1. Completed Articles of Incorporation Company Limited by Shares (Form 1A) or Articles of
Incorporation Company Limited by Guarantee (Form 1B) (cost $18,000.00)
2. Declaration of Compliance (Form 2)
3. Registered Office Notice (Form 17) (Cost $3,000.00)
4. TRN for each Director and the Company Secretary (where resident in Jamaica)
5. Company Seal (where director(s)/shareholder is a company
Filing of Annual Returns and other Company Documents
1. Signed Form 19A (Company Limited by Shares) cost ($5,000.00) or Form 19B (Company
limited by Guarantee) $2,000.00 (late fees may apply)
2. Company TRN, Director and Secretary TRN
ACCEPTABLE METHODS OF PAYMENT: DEBIT AND CREDIT CARD.
We look forward to serving you.
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Tax Administration Jamaica
WEBSITE
www.jamaicatax.gov.jm
TELEPHONE
1-888-TAX-HELP (1-888-829-4357)
KEY CONTACT
Customer Care
EMAIL
communications@taj.gov.jm
SERVICES OFFERED AT THE CONFERENCE
Tax Administration Jamaica (TAJ), will be offering the foll0wing services:
1. Application for Taxpayer Registration Number (TRN)
Requirements for Application and Registration
When applying for a TRN, individuals, sole proprietors and the various types of organizations must
submit specified documentation to support their application. It should be noted that only original
and certified copies of documents are accepted. The required documentation for each type of
applicant is outlined below.
Requirements for Individuals
Individuals must submit a completed and signed ‘Application for Taxpayer Registration (Individuals) –
FORM 1’ with a valid form of identification (ID). Any of the following types of ID may be used.
1. Passport
2. Driver’s licence
3. National ID, Work ID, School ID, certified passport-size photograph or any other
photographic ID which MUST be accompanied by a certified copy of the Birth Certificate
and Marriage Certificate (if applicable). If applicant’s name was changed by Deed Poll,
the Deed Poll is required.
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Tax Administration Jamaica
cont’d
Applicants using a Birth Certificate and a certified photograph for ID must submit their applications
in person. However, if any of the other valid forms of ID is being used, which has the applicant’s
signature, a bearer can submit the form.
◦Where applications are received from overseas, a notarized copy of the identification (including
full name, date of birth, photograph, signature and expiry date) must be submitted.
◦If someone is being authorized to collect the TRN card an authorization letter from the applicant
should be attached, stating the name of the person authorized to collect the card.
Requirements for Companies
The completed ‘Application for Taxpayer Registration (Organization) – FORM 2’ signed by a Director
or the Company Secretary must accompany the:
• Certificate of Incorporation
For Companies that were registered before February 1, 2005
1. Articles and Memorandum of Association (if the Directors are not named in the Articles
of Association, either the Form 12, Form 13 or Form 23 under The Companies Act is
required).
For Companies registered as of February 1, 2005
1. Articles of Incorporation (if the Directors are not named in the Articles of Incorporation,
a Form 23 is required).
2. Verification of NIS Registration (NIS Letter or Payment Card)
3. TRN for each Director
4. ID for Signatory Officer
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Tax Administration Jamaica
cont’d
TRN Requirements: Overseas Companies
(Has No Established Place Of Business In Jamaica)
The completed Organization form signed by a Responsible Officer must accompany the:
1.Registration and/or Charter Documents (issued in country of origin)
2.ID and TRN for Signatory Officer
3.Letter from company indicating that it is not operating nor has established business place
in Jamaica
It is not mandatory for Directors living overseas to submit their TRN. However, TRN is needed for at
least one of the Directors.
Only originals, copies certified by the appropriate issuing authority or notarized copies of the
Registration or Charter Documents are accepted.
Information to be made available at the conference if needed:
• Requirements for Sole Proprietors
• Requirements for Individuals Not Legally Competent - Minors
(Persons Under 18 Years of Age)
• Requirements for Partnerships
• Requirements for Companies
• TRN Requirements: Overseas Companies
(Has No Established Place Of Business In Jamaica)
• TRN Requirements: Overseas Companies (Operating Or Has Established Place Of Business
In Jamaica)
• Requirements for Estates
• Requirements for Industrial & Provident Societies
• Requirements for Strata Plans
• Requirements for Pension Schemes
• Requirements for Trusts
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Tax Administration Jamaica
cont’d
•
•
•
Requirements for Other Types of Organizations
Cost: There is no fee involved in obtaining a TRN
Processing Time: 15 – 20 minutes – (number only, not the card)
Other Services being Offered during the conference
1. Instructions on how to pay and/or make payment of Property Tax On-line
Requirements:
Valuation number (s)
Credit Card (MasterCard, Visa Card or KeyCard)
2. General Tax Information
Processing Time:
• TRN number (not card) 15 - 20 minutes
• Online payment 5 - 7 minutes.
Cost
There is no cost to the services being provided by the TAJ
We look forward to serving you.
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Trade Board Limited
WEBSITE
www.tradeboard.gov.jm
TELEPHONE
876-967-0507| 1-888-367-8247
KEY CONTACT
Customer Service
EMAIL
info@tradeboard.gov.jm
TRADE BOARD LTD
SERVICES OFFERED AT THE CONFERENCE
The Trade Board will be offering the following services:
• Import Licensing
• Exporter Certification
IMPORT LICENSING
Effective December 1, 2011 the Motor Vehicle Imports Policy has been amended to allow for
importation of motor cars and light commercial vehicles of ages not exceeding five (5) years and six
(6) years, respectively.
Note that the ages of these vehicles will be calculated using the current methodology for
determining the age limits on motor vehicles (ISO, JIS or Age Verification Manual) as stipulated in
Section 8.0 of Ministry Paper No. 73 dated June 2004 (Motor Vehicle Imports Policy).
Please note that the age limits on all other categories of vehicles remain the same.
N.B. Light Commercial Vehicles include Pick Ups, SUV’s and buses with seating capacity not
exceeding fourteen (14) seats.
WHO CAN IMPORT
Motor vehicles may be imported by the following:
• Approved Motor Vehicle Dealers
• Other companies incorporated in Jamaica (Other than dealers)
• Jamaican Nationals including Returning Residents
• Contract Officers and Holders of Work Permit
• Diplomats
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Trade Board Limited cont’d
TRADE BOARD LTD
Documentation required
Motor Vehicle Dealers
1. Be registered under the Companies Act;
2. Have a permanent address and location of operations approved and inspected by the
responsible Ministry.
3. Be registered with the, National Insurance Scheme (NIS), National Housing Trust (NHT)
and the Tax Audit and Assessment Dept.
4. Have a valid Taxpayer Registration Number (TRN)
5. Stock spare parts of ten percent (10%) of inventory and offer related services.
6. Offer an expressed warranty on each unit sold, and comply with obligations under the
Fair Competition Act (FCA). Consumers Affair Commission.
7. Provide adequate repair and servicing facilities.
8. Undergo an annual inspection and payment of a fee as determined by the Trade Board
Limited.
9. Completed dealer application form
Companies (excluding motor vehicle dealers)
Companies incorporated in Jamaica(excluding Motor Vehicle Dealers) are eligible to import three (3)
motor vehicles within a 3-year period. Application for the importation of vehicles above the stated
limit will be submitted to the Motor Vehicle Import Committee for consideration.
Documentation to be submitted for processing must include:
1. Copy of Registration under the Companies Act;
2. Have a permanent address and location of operations approved and inspected by the
responsible Ministry.
3. Copy of proof of registration with the, National Insurance Scheme (NIS), National Housing
Trust (NHT) and the Tax Audit and Assessment Department.
4. Copy of proof of registration of Taxpayer Registration Number (TRN)
5. Import licence application form
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Trade Board Limited cont’d
TRADE BOARD LTD
Importation by Jamaican Nationals
Jamaican residents (18 years and over) are allowed to:
• Import one motorcar and one light commercial vehicle or two (2) light commercial vehicles
every three (3) years. A one-year restrictive clause will be applied to permits, indicating
that the vehicle should not be sold, pledged, transferred or other disposed of without prior
approval by the Trade Board.
Documentation required includes the following:
1. Completed import licence application form;
2. Application fee of $4,100 (Online application), J$5,100.00 (Manual application);
3. Proof of ownership (Title etc.);
4. Taxpayer Registration Number (TRN)
5. Identification (Valid Passport, Jamaican Drivers Licence)
Returning Resident
Special considerations may be given to returning residents for the importation of vehicles not
meeting the requirements of the Motor Vehicle Imports Policy, provided they can prove that they
have lived overseas for three (3) consecutive years and vehicle is owned for a minimum period of six
(6) months. Returning residents are also illegible to import one motorcar and one light commercial
vehicle or two (2) light commercial vehicles
Documentation required includes the following:
1. Completed import licence application form;
2. Application fee of $4,100.00 (Online application), J$5,100.00 (Manual application);
3. Proof of ownership of vehicle (Title, invoice, etc.);
4. Proof of returning resident status (letter of approval from Jamaica Customs).
5. Taxpayer Registration Number (TRN)
6. Proper Identification (Valid Passport, Valid Jamaican Drivers Licence, National Id)
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Trade Board Limited cont’d
TRADE BOARD LTD
Contract Officers and other Holders of Work Permit
Contract Officer and Work Permit Holders are allowed to import motor vehicle within the stipulated
Motor Vehicle Import Policy guidelines provided the vehicles are being used in the performance of
their contractual obligations.
Documentation required includes the following:
Documentation would include same as that of Jamaican Nationals in addition to copies of Valid
Work Permit and/or Contract
Importation by Diplomatic Mission and Agencies
Organizations/individuals that have been accorded Diplomatic Status are not required to submit
application to import/export licensable items (motor vehicles, firearms, etc.). Importation of motor
vehicles should be within the stipulated Motor Vehicle Imports Policy guidelines.
Documentation for Diplomatic Stamp Clearance
To effect clearance from the Jamaica Customs documentation presented to the TBL should include
the following:
1.
2.
3.
4.
Letter of introduction from the Ministry of Foreign Affairs and Foreign Trade (MFA&FT)
Letter of importation/exportation from the organization showing full description of goods
Letter of Undertaking by the organization/individual
Copies of ownership documents, e.g. Suppliers Invoice, Title or Bill of Sale
NOTE: Documentation must be stamped by the respective organizations (MFAFT & the Collector of
Customs) before they are presented to the TBL.
We look forward to serving you.
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“GOVERNMENT
AT YOUR SERVICE”
Express Services during the
5th Biennial Jamaica Diaspora Conference
* REQUIREMENTS FOR DOING BUSINESS INSIDE
Administrator-General’s
Department
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PARTICIPATING AGENCIES
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SEE YOU AT
CONFERENCE 2013
16-19 JUNE | MONTEGO BAY, JAMAICA
CONFERENCE SECRETARIAT
Email: info@jamaicandiaspora.gov.jm
Telephone: 876-926-4220 to 8
WEBSITE: jamaicadiasporaconnect.com/conferences
WEBSITE: jamaicandiaspora.gov.jm
“A Nation on a Mission:
Jamaica Diaspora Partnership for Development”
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