Exhibitor Prospectus

THE 9th EDITION OF IPTC
Conference: 6–9 December 2015
Exhibition: 7–9 December 2015
Qatar National Convention Centre
Doha, Qatar
Exhibitor
Prospectus
Images courtesy of Qatar Petroleum
THE LARGEST MULTI-SOCIETY,
MULTI-DISCIPLINARY
OIL AND GAS EVENT IN THE
EASTERN HEMISPHERE
www.iptcnet.org/2015/doha
Host Organisation
Co-Host Organisation
Sponsoring Societies
International Petroleum Technology Conference
6–9 December 2015 | Doha, Qatar
IPTC’s aim is to promote, aid and encourage technology dissemination and collaboration amongst the multiple
disciplines of the petroleum industry. Sponsored and organised by four leading industry organisations and societies,
AAPG, EAGE, SEG, and SPE, IPTC has successfully combined world-class technical conferences with outstanding
exhibitions creating a must-attend event experience–chosen by the industry, for the industry.
9th IPTC Facts & Figures
OVER
OVER
OVER
15,000sqm
7,500+
180
OF EXHIBIT SPACE
(GROSS)
ATTENDEES
EXHIBITORS
6
3
TECHNICAL
DISCIPLINE ZONES
EXHIBIT HALLS
primary business of iptc attendees
30%
NOC
15%
IOC
14%
Service
13%
Library/Education
13%
Other/Unspecified
7%
Equipment/Supplies
3%
Independent
2%
Engineering/Construction
2%
Consulting Company
0.5%
Government
0.4%
Financial
0.4%
Contractor
Who Attends IPTC?
• Executive Management from NOCs, IOCs & Service
Companies
• Geoscience and Reservoir Discipline Experts
• Drilling and Completion Discipline Experts
• Projects, Facilities and Construction Discipline
Experts
• Scientists, Technologists and Researchers
• Contracts and Procurement Heads
• Field Development, Production and Operation
Experts
• HSE Professionals
• HR, Training and Development Professionals
• Industry officials
• Ministry personnel
• Academia
www.iptcnet.org/2015/doha
Exhibiting at IPTC
With an anticipated attendance of 8,000+ industry professionals from around the region and beyond, exhibiting at
IPTC is a valuable addition to any organisation’s marketing activities.
7th IPTC EXHIBITION
Who Exhibits?
• National Oil Companies
• International Oil Companies
• Major Operating Companies
• Service Providers
• Consultancies
• Drilling and Completion Specialists
• Geoscience and Reservoir Companies
• HSE Experts
• Projects, Facilities and Construction Companies
• Training and Education Providers
• Software and IT Companies
90%
RATED THE
EXHIBITION AS
EXCELLENT, VERY
GOOD AND GOOD
Exhibitor Benefits
Pre-Show
• Unique promotional and advertising opportunities to
help increase your company’s exposure and return on
investment
• Regular newsletter keeping you informed of important
deadlines and developments related to the event
• A comprehensive Exhibitor Services Manual providing the
tools you need for a successful exhibiting experience
• Visitor invitations to distribute to your clients and business
associates
• Complimentary listing including logo on the IPTC mobile app
• Targeted global marketing campaigns featuring highlights
of the exhibition
Why Exhibit?
• Promote your technologies, services and products
to the right audience
• Talk directly to decision makers
• Monitor the latest technologies introduced to the market
• Forge new business relationships and reinforce
previous ones
• Attract investors to your developments and projects
Exhibition Features
On-Site
• Complimentary exhibitor, delegate and visitor registrations
(quantity dependent on square metres)
• Network with more than 7,500 attendees
• Complimentary listing including logo in the Conference
Programme and Exhibit Guide and listing in the MiniProgramme
Features at the 9th IPTC will enhance networking and
learning opportunities for attendees:
• Technical Discipline Zones: Geoscience and Reservoir,
Drilling and Completions, Projects and Facilities,
Midstream Gas Processing, HSE, and Education and
Training
• Country Pavilions
• Knowledge Sharing Sessions
• Technology Presentation Theatre
• Youth Pavillion and Education Campus
EXHIBITION RATE
63%
SPENT 4+ HOURS
ON THE
EXHIBITION FLOOR
Post-Show
• Copy of the post-show report
EARLY BIRD (BEFORE 31 MAY 2015)
AFTER 1 JUNE 2015)
SPACE ONLY EXHIBITORS
[ Minimum is 18 sqm ]
USD 645
USD 695
SHELL SCHEME
[ Minimum 9 sqm ]
USD 695
USD 745
Shell Scheme Exhibitors will receive (for each 9 sqm) the following benefits: 1 Standard Power Point
Connection, Three Fluorescent Tube Lights, Overhead Fascia Panel with Organisation’s Name and Stand
Number, Wall-to-Wall Carpet, Meeting Table with Two Chairs, One lockable Cabinet, One Waste Bin, 2.50m
High Octanorm Shell Construction—Aluminium Poles and White Laminated Panels, Delegate/Visitor passes
(quantity dependent on sqm).
How to Exhibit
Once your organisation has decided to become a part of this prestigious event, please follow the steps bellow:
  1.Review all the Terms and Conditions and Exhibit Regulations (or Exhibit Information) carefully
  2.Select your three (3) preferred stand locations
  3.Complete and return the Exhibit Space Reservation Contract with the required 50% deposit of the total cost of the exhibit space
www.iptcnet.org/2015/doha
International Petroleum Technology Conference
Stand out from the Crowd
Sponsorship
Sponsorship further enhances the impact of your participation, you can truly stand out from the crowd by selecting a tailored
sponsorship solution that will maximize your exposure pre-event, onsite and beyond.
Opportunities are limited and selling fast – secure a package now to get the maximum exposure possible from IPTC marketing
and promotion campaign.
Advertising
IPTC has array of advertising opportunities before, during and after the event, including:
• Conference Preview
• Conference Programme and Exhibit Guide
• Show Daily
Host Organisation
Co-Host Organisation
Sponsoring Societies
For more information and to discuss exhibiting, sponsoring
or advertising opportunities, contact:
Mark Hoekstra
Sales Manager Canada
mhoekstra@iptcnet.org | +1.403.930.5471
Sylvia Ansara
Senior Manager
Exhibits, Sponsorship, and Key Accounts
Middle East, North Africa & South Asia
sansara@iptcnet.org l +971.4.457.5851
Dean Guest
Sales Manager Europe
dguest@iptcnet.org | +44.20.729.93300
Nick Chantrell
Senior Sales Manager, Asia Pacific
nchantrell@iptcnet.org | +60.3.2182.3134
Alternatively call +971.4.457.5800
Joan Payne
Sales Manager Americas
jpayne@iptcnet.org | +1.972.952.9356
www.iptcnet.org/2015/doha
APPLICATION/CONTRACT
FOR EXHIBIT SPACE
6–9 DECEMBER 2015
Qatar National Convention Centre
Doha, Qatar
www.iptcnet.org/2015/doha
Host Organisation
All portions of this form must be completed.
Principal Sponsors
Co-Host Organisation
This is an application for exhibit space at the 9th International
Petroleum Technology Conference (IPTC) in Doha, Qatar, which will
become a binding contract if the potential exhibitor satisfies IPTC
exhibitor requirements and if such application is accepted by IPTC. The
undersigned company (the “Exhibitor”) does hereby make application
to participate as an Exhibitor in the 9th IPTC, 6–9 Dec 2015, at Qatar
National Convention Center (QNCC), Doha, Qatar. We request IPTC
to reserve exhibit space for our use at the exhibition. We understand
that specific stands will be assigned, to the extent available, based on
first-come, first-serve basis.
1st Choice:
2nd Choice:
3rd Choice:
Space Required:
Depth:
Frontage
Square Metres
Price per sqm (Before 31 May 2015)
Preferred stand locations: All 3 preferred booth locations must be
completed. If all 3 locations are not complete, exhibitor forfeits the right
to be contacted if selections are no longer available. In such case, IPTC
reserves the right to place the exhibitor in a like configuration in the
best available location.
(Equals)=
Total Square Metres
Price per sqm (After 1 June 2015) Total in USD
Space only
USD 645
USD 695
Stand Package
USD 695
USD 745
Total Exhibit Space Cost = USD
50% Deposit payable with this application = USD
Balance due 30 days after receipt of invoice = USD
Amount of Charge = USD
q
q
Bank Transfer (Bank details will be provided on the invoice)
PAYMENT OPTIONS
American Express
Card Number
q
Master Card
q
Diners Club
q Visa
CVV code is a 3-digit code on back of VISA/ MasterCard
and the 4-digit code on the front of American Express.
CVV Code
Expiry Date (mm/yy)
Name as it appears on card
Signature
Zip/Postal code of card
Billing address of card
Exhibiting Company
Mailing Address
EXHIBITOR PROFILE
Street Address or P.O. Box
City
State/Province
Country
Zip/Postal Code
Company Telephone Number (include country/area/city code)
Company Facsimile (include country/area/city code)
Company website address
Company Email Address
Primary contact
Title
Telephone Number
Email Address
Marketing contact
Title
Telephone Number
Email Address
Corporate divisions (not product lines) to be listed in the official programme (attach a separate sheet if required)
Description of products and/or services to be displayed
Companies from whom we desire stand separation (attach a separate sheet if required)
A. The individual signing this agreement warrants that he/she has the authority
to bind contractually the organisation applying for exhibit space. The individual
signing this agreement also warrants that the product sought to be exhibited
qualifies for the exhibition. If IPTC later determines that such product does not
qualify for the exhibition, IPTC can cancel the space and contract without refunds.
B. The individual signing this agreement will take careful notice of the limited
build-up time from which will be clearly outlined in the Exhibitors Service Manual.
C. IPTC may be held liable for loss, injury, or damages sustained by the Exhibitor
or the Exhibitor’s personnel (i.e.exhibitor’s agents, invitees, guests or employees)
only to the extent such loss, injuiry, or damages are solely caused by the gross
negligence or willful misconduct of IPTC or its agents or employees, and not
otherwise.
D. IPTC shall not be responsible for any loss of business, loss of profits, injury,
damage or expense, of whatever nature that the Exhibitor may suffer due to event
cancellation as a result of conditions that render the event impracticable. Causes
of the impracticability include, but without limitation, causualty, explosion, fire,
lightning, utility interruption, earthquake, weather, epidemic, hurricane, sand
storm, flood, or other acts of God, or any law, ordinance, rule or regulation, acts of
public enemies, strikes, riots, or civil disturbances.
E. The exhibitor hereby agrees to defend, indemnify, and hold harmless IPTC,
its agents and employees with respect to any claims, suits, damages, liabilities,
losses, expenses, and costs (including reasonable attorney fees) with IPTC
and its agents or employees may suffer or be subject to, and which are in
anyway connected with the Agreement of the presence by the Exhibitor or the
Exhibitor’s personnel at the Exhibition; provided, however, that the exhibitor’s
duty to indemnify and hold harmless shall not be extended to such claims, suits,
damages, liabilities, losses, expenses, and costs (including any of the foregoing
resulting from IPTC’s own gross negligence, including resonable attorney fees)
as are caused by the gross negligence or willful misconduct of IPTC, its agents
or employees).
F. If IPTC 2015 is cancelled through IPTC’s responsibility or through any reason,
which the Exhibitor doesn’t have to cause willfully or grossly negligent, IPTC
immediately shall then fully refund the amount of exhibition fees paid by the
Exhibitor as advance pursuant to contract.
G. IPTC hereby agrees to defend, indemnify, and hold harmless the Exhibitor,
its agents and employees with respect to any claims, suits, damages, liabilities,
losses, expenses, and costs (including reasonable attorney fees) with the Exhibitor
and its agents or employee may suffer or be subject to, and which are in anyway
connected with the Agreement to the presence by the Exhibitor or the Exhibitor’s
personnel at the Exhibition; provided, however, that the IPTC’s duty to indemnify
and hold harmless shall not be extended to such claims, suits, damages,
liabilities, losses, expenses, and costs (including any of the foregoing resulting
from the Exhibitor’s own gross negligence, including reasonable attorney fees)
as are caused by the gross negligence or willful misconduct of the Exhibitor, its
agents or employees.
Accepted by:
Authorised Representative
Accepted by
IPTC:
9th IPTC Representative
www.iptcnet.org
Date
Please submit completed contract to:
IPTC c/o SPE Middle East, North Africa and South Asia
Office 3101-3102, Fortune Tower, JLT
P. O. Box 215959, Dubai, United Arab Emirates
Tel: +971.4.457.5851 | Fax: +971.4.457.3164 | Email: sansara@iptcnet.org
6–9 December 2015
Qatar National Convention Centre
Doha, Qatar
1. CONTRACT
The following provisions, plus any additions and
amendments (including Exhibit Regulations and the
Exhibitor Services Manual) thereto that may hereafter be
established by IPTC, become binding upon acceptance
of this contract between the Exhibitor, its employees and
agents and IPTC.
2. CHARACTER
The International Petroleum Technology Conference (IPTC)
is undertaken by the sponsoring organisations primarily
for the technical education of their members. To provide
the best possible atmosphere to discuss the technical
application of the equipment and services displayed, each
exhibitor agrees to abide by the rules and regulations stated
herein and as explicitly stated in the Exhibit Regulations.
3. PAYMENT/CANCELLATIONS/SPACE REDUCTION
A. Applications for space must be accompanied by a
minimum 50% deposit. Space application without required
payment will delay assignment.
B. Payment in full for exhibit space is due by 1 July 2015.
Applications received after 1 July 2015 must include full
payment for the size booth requested. Space applications
received without required payment will not be processed.
IPTC reserves the right to cancel and reassign any exhibit
space for which an invoice remains unpaid for more than
thirty (30) days after invoice due date. No exhibitor will
be allowed to begin move-in operations or be listed as an
Exhibitor in the Conference Programme until full payment
and a duly executed contract has been received by IPTC.
C. After space has been confirmed and accepted, a
reduction in space is considered a cancellation and will be
governed by the same policies as outlined below. Reduction
in space can result in relocation of exhibit space at the
discretion of IPTC.
D. Should an exhibitor cancel from the Exhibition, the
following shall apply:
I. If an exhibitor cancels between time of application and
1 November 2014, the exhibitor will receive a full refund.
II. If an exhibitor cancels/ reduces between 1 November
2014 and 1 May 2015, the exhibitor will be assessed
a cancellation penalty equal to 25% of the total cost of
contracted exhibit space.
III. If an exhibitor cancels/ reduces after 1 May 2015, the
Exhibitor will be assessed a cancellation penalty equal to
100% of the total cost of contracted exhibit space.
IV. If an exhibitor cancels/ reduces after 1 May 2015
with an outstanding balance due, the exhibitor remains
responsible for the entire balance due, plus reasonable
attorney’s fees to collect. Exhibitor will not be permitted
to participate in future IPTC events until all outstanding
balances are collected.
V. No refund will be processed after 1 May 2015.
E. No cancellations shall be acknowledged unless received
in writing by IPTC. The date upon which the notice of
cancellation is received shall apply as the official date of
cancellation.
TERMS & CONDITIONS
F. Upon exhibitor notification of cancellation, IPTC has the
right to resell the space vacated.
G. No-Show Ruling: If an exhibitor fails to utilise the exhibit
space and/or the space is vacant at the time of the published
deadline for completion of installation, IPTC reserves the
right to consider the space to be cancelled and vacated. All
requests for installations beyond the published installation
completion deadline must be submitted to IPTC in writing.
Approval of late installation requests are at the discretion of
IPTC. Should IPTC not be notified in writing, IPTC reserves
the right to resell the cancelled space and the contract will
become null and void.
4. EXHIBIT SPACE ASSIGNMENTS
A. Exhibit space is assigned based on a first-come, firstserved basis. IPTC shall assign the exhibit space for the
period of the 2015 exhibition only and does not imply that
the same or similar space will be held or offered for future
shows. IPTC reserves the right to determine the eligibility of
any company or product for inclusion in the exhibition.
B. Upon official space assignment, the exhibitor will receive
a Booth Confirmation Notice. Exhibit space assigned shall
be deemed accepted by the exhibitor unless reflected in
writing to IPTC within fourteen (14) days from the date of
the Booth Confirmation Notice.
5. SUBLETTING SPACE
No exhibitor shall assign, sublet, or apportion the whole or
any part of the space allotted to him, nor exhibit therein, nor
permit any other person or party to exhibit therein, any other
goods, apparatus, etc., not manufactured or distributed by
the exhibitor in the regular course of his business except
upon prior written consent of IPTC.
6. ITEMS INCLUDED IN THE
COST OF EXHIBIT SPACE
A. Space with Stand Package (9 square metres minimum)
will receive the following benefits: 1 Standard Power Point
Connection, Three Fluorescent Tube Lights, Overhead
Fascia Panel with Organisation’s Name and Stand Number,
Wall to Wall Carpet, Meeting Table with Two Chairs, One
lockable Cabinet, One Waste Bin, 2.50 m High Octanorm
Shell Construction—Aluminium Poles and White
Laminated Panels, installation and dismantle labour. Any
draping used must comply with the published fire safety
regulations, cleaning services are available as outlined
in the Special Cleaning Form included in the Exhibitor
Services Manual (ESM).
7. CHANGE OF FLOOR PLAN
OR SPACE ASSIGNMENT
IPTC reserves the right to change the floor plan design
without notice. IPTC may also move an exhibitor to another
location prior to or during the show, if such change is
deemed to be in the overall best interest of the exhibition
by IPTC.
8. INSURANCE
Insurance for fire, property, public liability, and theft must be
taken out by each exhibiting company at its own expense.
The insurance is to cover the full period of occupancy of the
premises by the exhibitor, its agents and employees.
9. EXHIBITOR SERVICES
To ensure the configuration of a smooth installation,
dismantling and operation during the exhibition, an official
contractor will be appointed. Although full-time employees
of the exhibitor-appointed contractor, other than the official
contractor may be authorised to gain access to exhibition
areas, exhibitors are urged to obtain required labour and
services from IPTC official contactor.
10. EXHIBITOR SERVICE MANUAL
Approximately Nine (9) months from the exhibition, IPTC
will have an Exhibitor Services Manual (ESM) available
online. The ESM will include information integral to
participation in the exhibition, including, but not limited to
additional exhibitor rules and regulations, official contractor
order forms, registration, shipping and drayage, utilities and
building services, exhibitor display rules, etc.
11. AMENDMENTS
Any and all matters and questions not specifically covered
by the articles in this contract or in the official exhibit
regulations shall be subject to the decision of IPTC and may
be amended at any time by IPTC in the overall best interest
of the exhibition and notice thereof shall be binding on the
exhibitors equally with the foregoing in this contract.
SIGNED AND APPROVED ON BEHALF OF
Exhibitor:
Full Name:
Signature:
Title:
Date:
APPROVED AND CONFIRMED BY
Name:
Signature:
Date:
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