Corporate Headquarters Subcontractor Information

Date:
To:
Subcontractor or Supplier
From:
Shiel Sexton Company, Inc.
Subject:
Subcontractor & Supplier Information Form
Shiel Sexton has taken pride over the years to provide top quality buildings to its clients on
schedule and within budget. In order to assure the quality and timeliness of our projects we
continually review and evaluate our subcontractors and suppliers job performance and
qualifications to insure they meet our standards and expectations. Constant evaluation of all
subcontractors and suppliers involved on Shiel Sexton projects will remain a top priority in our
company. Input of services your company can provide will assist our evaluations.
Please include the following items with your completed information form and return no later
than fourteen (14) days of receipt to contractorinfo@shielsexton.com.
1.
Subcontractor/Supplier Information Form
2.
W-9
3.
SSC Minimum Insurance Requirements (reference only)
4.
Financials
Shiel Sexton appreciates the efforts of all subcontractors and suppliers who have helped Shiel
Sexton Company’s fantastic growth in the construction industry. We assure you that our
reputation of superior quality and timely schedules will not be compromised in our continued
growth. Please feel free to call if you have any questions regarding this memo or the
enclosed application.
All Shiel Sexton’s contract information is contained in the Shiel Sexton Standard Terms. This
information is available upon request.
We appreciate your cooperation.
CONTRACTOR
INFORMATION
Contractor Bid/Award Information
Contractor Legal & Financial Information
Company Name
Date
E-mail Address
(
Website
)
(
)
Fax
Phone
Mailing Address
City
State
Zip Code
Physical Address
City
State
Zip Code
State of Incorporation
Federal EIN Number
Type of Firm:
Sole Proprietorship
Year business formed
Partnership
Corporation
LLC
Owners
***Note: Where above information has been previously provided in the contact form, provide only company name
Sales volume over the past (3) years:
20(
) $
20(
) $
20(
) $
Type of trade or service provided (include CSI Division/s):
Minimum contract amount your company can effectively manage:
$
Maximum contract amount your company can effectively manage:
$
What is the largest dollar volume on a single contract that you performed in the last two years?
$
D/MBE Certified – Disadvantaged Minority Business Enterprise
D/WBE Certified – Disadvantaged Women Business Enterprise
MBE – Minority Business Enterprise
State Certified?
City Certified?
If applicable, please attach a copy of your certification
WBE –Women Business Enterprise
State Certified?
City Certified?
VBE – Veteran Business Enterprise
Is your company registered in Government’s
Central Contractor Registration (CCR)?
Yes
No
Will you bid prevailing wage projects?
Is your company Union?
Is your company Non-Union?
Yes
No
CONTRACTOR INFORMATION
Contractor Bid/Award Information | Contractor Legal & Financial Information
Page 2
Identify persons or firms who provide the following services:
Department:
Contact Name:
Phone:
Fax:
Estimating
Marketing
H.R./Employment
Accounting
Legal Council/Attorney
Field Operations
Number of full time field workforce:
Geographic areas of operation (states)
Identify work travel distance/area(s) your company will travel:
Type of work subcontracted to others:
List the type of work to be subcontracted to others, as well as the percentage that work represents to your overall budget.
Work to be Subcontracted
Your Work
% to Total
100%
Total
100%
Please provide your OSHA 300A form for the most recent year and the following safety information?
Lost Time Accident Rate (LTA):
Recordable Injury Rate (RIR):
Number of Fatalities:
Total Hours Worked:
List your firms experience modification rate (EMR) for the three most recent years:
20 (
)
20 (
Do you have a written safety program?
Do you have a light duty program?
)
Yes
Yes
No
No
Are You Approved to work for Eli Lilly and Company?
Yes
No
1.
)
Do you have a hazardous communication plan?
Do you have a drug testing program?
Yes
No
Direct Phone:
Yes
No
Bank References:
Bank Name:
Yes
No
Are You Approved to work for Indiana University Health?
Yes
Financial Contact:
Can you provide a form W-9?
20 (
Individual’s Name:
2.
Insurance in formation:
Attach Current Insurance Certificates, inclusive of General Liability, Automobile, etc.
3.
Affiliations with other companies (identify if associated with other entities):
Phone Number:
No
CONTRACTOR INFORMATION
Contractor Bid/Award Information | Contractor Legal & Financial Information
4.
Page 3
Miscellaneous:
Company
a. Shareholders’ Equity
b.
Annual Sales Volume (last 5 years)
20(
c.
) $
20(
) $
20(
) $
20(
) $
20(
Do you have your company books audited be a CPA at least once per year?
Yes
If yes, attach a copy of your audited financial statements for the past 3 years.
If the most recent year is not audited, attach internal year to date financials for the most recent year.
d
.
Do you furnish information to Dun and Bradstreet?
e.
Bonding Capacity:
Yes
) $
No
No
Bonding Rate:
Surety(s):
Attach a letter from your bonding company indicating that a bond will be provided on this job, if one is required.
f.
Has your company or any of its affiliates ever filed for bankruptcy?
Yes
No
If yes, provide the court case and date of filing below.
g
.
Is your company or any of its affiliates presently or at any time in the past ever entered into
litigation or claim disputes with Shiel Sexton Company, Inc. or any of their affiliates?
Yes
No
If yes, provide a brief explanation below including offices involved, dates and principal individuals involved.
h
.
List all pending litigation, arbitration, proceedings, or suits pending/outstanding against or initiated by your firm,
or its officers or principals.
i.
Have you ever defaulted or been alleged to have defaulted on a construction contract?
If yes, please explain.
j.
Have you ever been terminated on a construction contract?
If yes, please explain.
Yes
No
Yes
No
CONTRACTOR INFORMATION
Contractor Bid/Award Information | Contractor Legal & Financial Information
Page 4
Client References
List names of persons, agencies and organizations you have done work for during the last three (3) years
Client:
Project:
Contact Person:
Phone Number:
Contract Amount:
$
Client:
Project:
Contact Person:
Phone Number:
Contract Amount:
$
Client:
Project:
Contact Person:
Phone Number:
Contract Amount:
$
For Office Use Only
Accounting
Initials
Comments
Legal
Initials
Comments
Insurance
Initials
Comments
Operations
Initials
Comments
SHIEL SEXTON COMPANY, INC.
SUBCONTRACTORS INSURANCE REQUIREMENTS
We require a Certificate of Insurance (either the ACORD 25 or the AIA G705) providing the
coverage, limits of liability and endorsements listed below. (see attached sample) We also
request an addendum to the Certificate of Insurance be attached to the certificate to confirm
compliance with our requirements.
Commercial General Liability
Bodily Injury & Property Damage
Combined Single Limit
*

Each Occurrence
$1,000,000
General Aggregate
$1,000,000
Products-Completed
$2,000,000
Operations Aggregate
CGL policy is to include coverage for property damage for the X (explosion), C (collapse) and U
(underground) hazards.
Automobile Liability
(Incl. Owned, hired & non-owned)
Bodily Injury & Property Damage
Combined Single Limit
Workers Compensation
Employers Liability
Umbrella/Excess Liability
Each Accident
$1,000,000
Statutory
Each Accident
Disease Each Employee
Policy Limit
Each Occurrence
Retention
Annual Aggregate
$ 100,000
$ 100,000
$ 500,000
$5,000,000
$ 10,000
$5,000,000
ADDITIONAL INSURED ENDORSEMENT:
Add Shiel Sexton Co., Inc. and Owner (where required) as Additional Insured:
Insurance Services Office (ISO) Forms or its equivalent CG 2010 10 and CG 2037
to be used on the Commercial General Liability policy providing AI status for Completed Operations.
Commercial General Liability (GL)
Automobile Liability
ADDITIONAL REQUIREMENTS:
General Aggregate applies separately to each project: (GL)
CG 2503
Insurance Services Office (ISO) Forms or its equivalent
Waiver of Subrogation in favor of Shiel Sexton Co., Inc., and Owner (where required):
Commercial General Liability, Automobile Liability and Workers Compensation
Primary and Non Contributory for work on Shiel Sexton projects:
Commercial General Liability and Umbrella/Excess Liability
Notice of Cancellation Endorsement; 30 days written notice of cancellation
Commercial General Liability, Automobile Liability and Workers Compensation
For insurance inquiries, please contact Kathy Jones, Shiel Sexton Company at (317)423-6000.
The coverages listed above are a basic guideline regarding job insurance coverage requirements. Please refer to the Subcontract
Agreement for specific insurance requirements.
902 North Capitol, Indianapolis, Indiana 46204 phone: 317-423-6000 fax: 317-423-6300 web: shielsexton.com