Fundraising Information

Fundraising Information
NelsonsBBQ.com
It’s Fun and Easy to
Make Money
For over 45 years, Nelson’s™ has enjoyed helping thousands of groups raise millions of dollars for their project
or cause by selling Port-A-Pit® chicken . Civic organizations, church groups, 4-H clubs, athletic teams, Boy
Scout troops and many more groups have relied on the
professionals at Nelson’s™ to assist them with their
fundraising efforts!
(At a suggested selling price of $6.50/ea.)
Fundraising Trailer
Quantity:416-576
Cost:
$4.50
Potential Group Net Profit:
$832-$1152
NEW OPTIONS!
We now offer pre-sale tickets to groups for only $9.00
per 100. This option allows groups to sell tickets in
advance of their events to secure sales.
Fundraising Trailers* are ideal for groups that sell
416-576 chicken halves! No BBQ Chef is required as
there will be no on-site cooking. Everything you and
your group needs is fully stocked in the trailer and
delivered directly to your preferred location!
We provide the first 200 pre-sale tickets to you at no additional charge
and also promote your event at NelsonsBBQ.com. We include:
the food items you select 4 hand-held promotional signs
all the product packaging
costumes
3-piece dining set
2 high profile flags
plastic bags 1 A-frame menu board / price list
meat handling gloves
You bring whatever start up cash you feel you’ll need and provide six (6)
enthusiastic volunteers to help encourage traffic, secure sales and draw
attention to your group. At the conclusion, secure all the collateral
delivered to you in the Fundraising Trailer prior to leaving the site.
Easy as 1-2-3…
(*Act quickly as these trailers are based on availability and book well in advance!)
Each case contains 32 halves and we would
appreciate orders being placed in these increments.
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607 Nelson’s Parkway • Wakarusa, IN 46573 • 800-224-3435 • 574-862-2184 • Fax: 574-862-2434 • NelsonsBBQ.com
Our Signature Item - Port-A-Pit® Chicken Halves
(At a suggested selling price of $6.50/ea.)
w/BBQ Chef
w/BBQ Chef
w/BBQ Chef
Quantity:608-832
864-1152
1184+
Cost:$4.18$3.88Call for pricing
Potential Group Net Profit:
$1411-$1930 $2264-$3018
Min. of $3102
Delivery Fundraiser
224-384
$4.50
Select a Delivery Fundraiser, and all product comes ready to sell – delivered to your site. (Delivery fee may apply.)
Additional Fundraising Options
Pit-Tatoes®
(Yield 30 servings per case at a cost of $67.50/ea. case.)
Cost Per Serving Suggested Selling Price
$2.25/each$3.50/each
½ Slab St. Louis Style Ribs
$5.95
$8.00-$9.00
12 oz. Bone-in Pork Chop
$4.25
$6.00-$6.50
Fundraiser Supplies
Chicken Fold-overs
$10.50/pk.
Nelson’s™ Hand-Held Signs $5.00/ea.
Serving Gloves$6.50/pr.
(100/pk. - Each foldover holds 1 chicken half.)
Full unopened packages of foldovers may be returned to Nelson’s™ within one (1) week of fundraisers for a full refund.
All portions/weights reference raw product and are estimated amounts. Please add sales tax. Prices subject to change
without notice.
PRIOR TO YOUR FUNDRAISER
1. SELECT A LOCATION
n A list of current fundraising locations is provided to you and you’re responsible to secure your preferred site.
n Choose your site carefully. Make certain your location is easily accessible to customers.
2. ELECTRICAL NEEDS
n The BBQ machine must be within 100’ of a 110-volt electrical outlet.
Your group is responsible to secure electrical power for your BBQ.
n If you select a location that does not provide electrical power,
Nelson’s™ has a limited number of generators and
will provide one (based on availability)
for your use for $30/day.
607 Nelson’s Parkway • Wakarusa, IN 46573 • 800-224-3435 • 574-862-2184 • Fax: 574-862-2434 • NelsonsBBQ.com
3. ORDERING
n Please place your final order seven (7) business days prior to the event date.
n A member of the sales team will inform you of the completion time of your BBQ Chef.
If you wish to extend the stay of your BBQ Chef and vehicle(s) for a maximum of two (2)
hours, you may do so at a rate of $25/hour. Your group will receive credit (in 30 minute
increments) for any time not utilized.
n Changes made within seven (7) days of the event will be charged a $20 service fee.
n Customers with specific needs (i.e. having product complete by a specific time) must
specify at the time of scheduling.
n Cancellations and/or date changes must be made no later than seven (7) business days prior
to the event otherwise, you will be charged 50% of the estimated invoice.
n An additional distance charge may be applied for travel outside our typical service area.
4. PERMITS
n All Michigan groups are required to obtain a permit directly from your local county Health
Department. All Elkhart County, Indiana groups are responsible for obtaining registration
and licenses from the Elkhart County Health Department. Please call 574-875-3391 to
make arrangements.
n If a fundraising date is cancelled or rescheduled, your group will be responsible for any
associated Health Department permit fees as they
are non-transferrable and non-refundable.
THE DAY OF YOUR FUNDRAISER:
1. MEETING THE CHEF
n Our sales team will arrange a specific time for a member of your group to meet with our
BBQ Chef the day of your event.
n Electricity or a generator must be available to our BBQ Chef immediately upon arrival.
2. WORKERS
n Please arrive 30 minutes prior to serving time.
n We recommend that a minimum of three (3) adults be present for the duration
of your event.
n Have a folding table available to serve as your workspace
and a portable tent for shelter.
n Have a cash box well stocked
with start-up cash/change.
607 Nelson’s Parkway • Wakarusa, IN 46573 • 800-224-3435 • 574-862-2184 • Fax: 574-862-2434 • NelsonsBBQ.com
3. HELPFUL SUGGESTIONS
n One (1) person wearing one (1) serving glove should handle the product. (The ungloved
hand will be used to open and close the insulated containers.)
n That person should place the product in the fold-over and hand it to the next worker who
will then close the fold-over.
n The fold-over should be handed to the customer horizontally so the juice from the product
remains in the fold-over.
4. INSULATED CONTAINERS
n NEVER allow these to sit directly on the ground. The container holding the food
product should be placed on a table top, as instructed by the Health Department.
n The lid of the container should remain closed as much as possible to maintain the heat of
the product.
n You MUST maintain a temperature of 140 degrees or higher at all times.
n Nelson’s™ will provide an insulated container while your BBQ Chef is on-site.
5. FINANCES
n All groups will be required to submit a $200 non-refundable deposit upon scheduling an
event to reserve the date and equipment. Nelson’s™ must receive the deposit with 14 days of
scheduling the event.
n All new customers must pay 50% of the estimated total invoice 14 business days prior to
the event. The remaining balance is due the day of the event before the BBQ Chef leaves
with all Nelson’s™ equipment. (Cash, Check, Visa & Mastercard are all accepted forms of
payment.) You must make arrangements with the office Monday through Friday if you
choose to pay by credit card.
n Nelson’s™ must have a signed copy of your Indiana General Sales Tax Exemption Certificate
(Form ST-105) prior to your fundraiser. If this is not on file in the Nelson’s™ office, sales tax
will be charged on your invoice and is non-refundable. Your Nelson’s™ sales representative
can mail/fax/email you Form ST-105 if necessary.
n If your group has a minimum of a five (5) year history with Nelson’s™ you may be permitted
fifteen (15) day payment terms.
n Please make one check payable to Nelson’s™ within 15 days of your event. Nelson’s™
will not accept multiple personal checks from your customers. Please include a
copy of your invoice with final payment. Include on the check the name
of your organization, the invoice number and event date. Mail to: 607 Nelson’s Parkway
Wakarusa, IN 46573
607 Nelson’s Parkway • Wakarusa, IN 46573 • 800-224-3435 • 574-862-2184 • Fax: 574-862-2434 • NelsonsBBQ.com
With over 45 years of experience helping groups like yours, we have 7 key tips that will help make
your fundraising event a huge success. Here they are…
HELPFUL HINTS
1. HAVE FUN – Recruit enthusiastic and lively volunteers! Make certain they’re smiling, up-selling
and promoting sales to potential customers with their positivity.
2. PRE-SELL TICKETS – The success of your fundraiser depends largely on pre-selling tickets! Promote
ticket sales through all members of your group – spread the word about your event.
3. FOOD HANDLING – Nelson’s™ will provide you with a hot delicious product. Please make sure your
group maintains these high standards. Use gloves to handle the product, keep containers closed to
maintain the temperature, be neat and clean when transferring product into the foldovers and
please wipe excess liquid from the exterior.
4. BE A GOOD TENANT – Remember you are borrowing the location of your fundraising event.
When the day is complete, please pick up trash and leave the area in the same condition as
when you arrived.
5. COMMUNICATE WITH YOUR BBQ CHEF – Our employees are well trained and willing to
assist in any way they are able. During your event, if you realize you have under ordered
Port-A-Pit® chicken or Pit-Tatoes®, let your Chef know. If possible, arrangements will be
made to increase your order.
6. HONOR YOUR COMMITMENT TO CUSTOMERS – If you have pre-sold tickets and stated
that you will be at a location during specific hours, please follow through on this commitment.
If you sell out early, please have a representative from your group stay at the location until the
official ending time to explain the situation to those that may arrive. Record the number of
pre-sold tickets vs. the number turned in the day of the event. This step is crucial to the success
of your fundraiser.
7. BE SAFE – As is the case any time moving vehicles are involved, use extreme caution and pay close
attention to your surrounding environment. If threatening weather moves in, have your group
secure themselves in their vehicles until it passes.
Nelson’s™ Catering & Fundraising will not be held responsible for any bodily injury resulting
from the organization’s sale of its products to patrons. Nelson’s™ Catering & Fundraising holds
itself strictly as a wholesaler to the organization. It is the organization’s sole responsibility to
determine the methods by which to sell the product they have purchased from Nelson’s™
Catering & Fundraising.
607 Nelson’s Parkway • Wakarusa, IN 46573 • 800-224-3435 • 574-862-2184 • Fax: 574-862-2434 • NelsonsBBQ.com
SOME CURRENT APPROVED FUNDRAISING LOCATIONS
ANDERSON
BREMEN
CHESTERTON
COLUMBIA CITY DUNLAP
ELKHART
FORT WAYNE
GOSHEN
GRANGER
KENDALLVILLE KOKOMO
LAGRANGE
LAPORTE
LEO
MARION
MICHIGAN CITY MISHAWAKA MUNCIE
NAPPANEE
Advance Auto
817 Scatterfield Rd. 765-640-4295
Woodie’s
116 N. Bowen
574-546-4691
CVS*
505 N CR 1100
219-926-3420 TSC 528 N. Main
260-244-0060 Wal-Mart*
402 W. Plaza
260-244-4060 Flavor Freeze
23834 US 33
574-875-7525
Marathon*
22013 SR 120
574-293-9300
Smith’s 66
US 33
574-674-0028 O’Reilly Auto Parts
1521 Cassopolis St.
574-206-9729
Advance Auto
6410 Bluffton Rd.
260-747-5389
Mac Food Mart
12635 Coldwater Rd. 260-426-7676
Scott’s
4120 N. Clinton
260-483-3134
Monteith Tire*
1021 N. Greene Rd.
574-534-3476
TSC
2323 E. Lincolnway
574-862-2184
VFW Post 985@
1202 West Pike St.
574-533-6460
(@ = Saturday fundraisers only.)
Ares Fitness Club#
201 Chicago Ave.
574-533-9333
(# = Friday fundraisers only.)
Advance Auto*
12560 Adams Rd.
574-247-0566
Cira’s Express
215 E. Cleveland (US 23) 574-277-7589
Scott’s*
301 W. North St.
260-347-9155
Rural King*
2947 S. Washington
765-864-0043
County Courthouse 105 Detroit St.
260-499-6368
Floor Store Building 401 Boyd Ave.
219-326-7011
Kabelin’s Hardware
512 Andrew Ave.
219-362-3310
Dollar General
14550 Amstutz Rd.
260-627-5470
Advance Auto
1121 Baldwin Ave.
765-662-3758
TSC*
2416 S Western Ave. 765-674-2395
Movie Gallery*
1621 Woodland Ave. 574-862-2184 Marathon
3811 Grape Rd.
574-514-6789
Advanced Auto Parts* 201 W. McKinley Ave. 574-255-7894
Auto Zone*
1301 McGalliard
765-281-0730
Rite Choice*
1303 E. Market
574-773-7926
Joe Reffitt
Ed or Darren
Dennis McKee
Joe Smith
Susie Ness
Mark Wagner
Vicki Johnson
Steve Erwin
Trent Blackburn
Jeanette/Ray
Regina
Travis/Brandi
Call Nelson’s to reserve
Dave Piehl
Ron Falk
Karen/Tim
Joe Mathews
Heather Stroud
Frank Brown
Jim Roy
Debbie Carpenter
Cindy Pilkinton
Larry Brown
Dillon Coss
Call Nelson’s to reserve
Kevin Evans
Craig Bean (GM)
John Fitzgerald
Jody Dallas
607 Nelson’s Parkway • Wakarusa, IN 46573 • 800-224-3435 • 574-862-2184 • Fax: 574-862-2434 • NelsonsBBQ.com
NILES
Midas Auto Svc
2543 S 11th St.
269-684-3740
Niles Inn*
930 S 11th St.
269-684-3000 NORTH WEBSTER Lance’s New Market
306 S. Main
574-834-2861
PERU
Kroger*
930 W. Main
765-472-1274 PLYMOUTH
Collins Realty
1435 N. Michigan
574-936-4444
TSC*
1310 Pilgrim Ln.
574-936-2435
ROCHESTER
Kroger*
2040 Peace Tree Village 574-223-4721
SOUTH BEND
Advance Auto
130 E. Ireland Rd.
574-231-9404
STURGIS
Kmart*
68080 S Centerville Rd. 269-651-9311
SYRACUSE
Lakeland Youth Center 101 W. Chicago St.
574-457-3055
Lance’s New Market* 726 S. Huntington St. 574-457-4202
VALPARAISO Kmart*
2801 Calumet Ave.
219-464-1091
WAKARUSA
Corner of SR 19 & CR 10 574-862-2184 WARSAW
Advance Auto
1215 N. Detroit St.
574-267-2648 JB’s Furniture
2101 E. Center St.
574-267-6800
Kmart*
3350 Lake City Hwy. 574-269-3410
Owens*
2211 E. Center St.
574-267-8848
Wal-Mart
2501 Walton Blvd.
574-269-7811 *Location requires a generator
Tom Charles
Phyllis/Jennifer
April Bellmore
Kelly/Jennifer
Amy Knepper
Jennifer Warble
Chuck Kumler
Paul Baldwin
Sandy Milkeris
Lindsay Beasley
Mike Cisna
Joe Kelly
Call Nelson’s to reserve
Shane Hastings
Jon/Jill Blackwood
Todd Reynolds
Angie Steinberger
Deb Poncho
Thank You
for Choosing
Nelson’sTM
for Your
Fundraising
Event!
(574) 862-2184 OR 1-800-224-3435
NelsonsBBQ.com
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