Adobe InDesign CS6 - Human Resources | Maricopa Community

Transcription

Technology
Training
Services
Adobe InDesign CS6
Adobe InDesign CS6
Written by
Pamela Williams and Chevonne Young
Technology Training Services
August, 2013
Maricopa County Community College District
 August, 2013
The Maricopa County Community College District is an EEO/AA institution.
This training manual may be duplicated or put on the Internet for instructional
purposes. Please give credit to the Maricopa Community Colleges and to the
author(s). This training manual is not to be sold for profit.
Technology Training Services
Maricopa Community Colleges
2411 West 14th Street Tempe, Arizona 85281-6942
http://www.maricopa.edu/training
(480) 731-8287
Acknowledgments
We in Technology Training Services thank the following employees for sharing their
knowledge, expertise, and materials with us. They helped make this InDesign training
manual and this training course much better products than they would have been without
their support!
Carol Diego, Director of Marketing and Public Relations,
District Office
Steve Long, Graphic Designer, Marketing and Public Relations,
District Office
Janet Sieradzki, Graphic Designer, Maricopa Center for Learning & Instruction,
District Office
Helice Agria, Coordinator for Technology Development & Training,
Mesa Community College
John Winter, Alex Tong, and Angie French – Logical Operations, Inc., Adobe InDesign
CS6 Part 1 & 2
Chrystle Hall, Coordinator Technology Development/Training (Retired),
Paradise Valley Community College
Laura Ballard, Director of Instructional Design and Technology,
Mesa Community College
Emma Walters, Coordinator Technology Development/Training (Retired),
Scottsdale Community College
adobe.com (Help Files)
lynda.com (Subscription Service)
i
Technology Training Services Vision & Mission
Vision
Technology Training Services exceeds employee expectations in the areas of technology
training, instructional design, and customer support.
Mission
We design, develop, and deliver the highest quality technology training, materials, and
support to all of the employees of the Maricopa Community Colleges.
To fulfill this mission we:
•
Provide responsive and accessible technology training on a variety of administrative
systems and desktop applications.
•
Design and develop comprehensive training and reference materials.
•
Provide customer support in a variety of ways including telephone helplines, one-onone assistance, online help, troubleshooting, consultation, and referral services.
•
Support the colleges' technology training efforts by delivering on-site technology
training, delivering Train-the-Trainer sessions, and providing training materials.
•
Provide leadership and support to the teams implementing new technologies and
administrative systems within the organization.
•
Cultivate positive partnerships with our colleges to meet and exceed their training
needs and expectations.
•
Collaborate with organizational teams to develop strategies to meet future technology
training needs.
•
Chair and host the Regional Training Committee (RTC) to collaboratively develop
training strategies, maintain technology training consistency, and overcome the
challenging technology training needs throughout the District.
•
Expand and update our knowledge and skills in the areas of technology, training, and
instructional design.
ii
Table of Contents
Acknowledgments................................................................................................................ i
Technology Training Services Vision & Mission .............................................................. ii
Table of Contents ............................................................................................................... iii
Adobe InDesign CS6 Objectives .........................................................................................1
Plan a Publication ................................................................................................................2
First – Organize Your Files..................................................................................................4
Welcome Screen and Preferences ........................................................................................6
Create a New Document ......................................................................................................8
Identify InDesign CS6 Components – Document Window...............................................10
Identify InDesign CS6 Components – Tools Panel ...........................................................12
Identify InDesign CS6 Components – Pages Panel ...........................................................16
Insert a Page .......................................................................................................................18
Insert Ruler Guides ............................................................................................................20
Insert Text ..........................................................................................................................22
Apply Text Formatting ......................................................................................................24
Place Text (Import) ............................................................................................................26
Apply Additional Text Formatting ....................................................................................28
Align Objects (Text Frames) .............................................................................................30
Insert a Graphic ..................................................................................................................32
Draw and Fill an Object (Create and Format) ...................................................................34
Group and Lock an Object (Format) ..................................................................................38
Identify the InDesign CS6 Components – Effects Panel ...................................................48
Create a Layer ....................................................................................................................52
Place a Graphic (Import) ....................................................................................................54
Apply Graphic Formatting .................................................................................................56
Apply Additional Text Formatting (Leading  Kerning  Tracking) ................................58
Arrange Objects .................................................................................................................60
Prepare a Document for Delivery (Preflight Panel) ...........................................................62
Apply Your Knowledge .....................................................................................................64
iii
Table of Contents (continued
Plan a Publication ..............................................................................................................70
Open an Existing InDesign CS6 Document.......................................................................72
Identify Additional InDesign CS6 Components – Interactive Panels ...............................74
Place and Format a Table ...................................................................................................78
Insert a Hyperlink ..............................................................................................................80
Place Multimedia Files (Insert) ..........................................................................................84
Apply Page Transitions ......................................................................................................88
Prepare a Document for Delivery (Preflight Panel) ...........................................................90
Export Files ........................................................................................................................92
Appendix A – Blank Publication Planning Guide ...........................................................100
Appendix B –File Formats ...............................................................................................101
Appendix C – Color Models ............................................................................................102
Appendix D – Print a Document ......................................................................................103
Appendix E – Package a Document.................................................................................104
Index ................................................................................................................................105
iv
Adobe InDesign CS6 Objectives
Day One
1. Plan a Project: Printable Event Program.
2. Set Document Preferences.
3. Create a New Document.
4. Identify the InDesign CS6 Components.
5. Add, Import, and Format Text.
6. Align and Arrange Text.
7. Draw, Import, and Format Graphics.
8. Prepare a Document for Delivery (Resolve Errors).
Day Two
9. Plan a Project: Online Interactive Newsletter.
10. Open an Existing Document.
11. Identify Additional InDesign CS6 Components.
12. Place a Table.
13. Insert a Hyperlink.
• Email Address
• Web Page
• Audio
14. Place a Video.
15. Apply Page Transitions.
16. Prepare a Document for Delivery (Export).
• Export PDF files for Print.
• Export Interactive PDF Files.
• Export PDF files for Animation (SWF or Flash)
1
Plan a Publication
First Step –
Planning!
Before you begin working on your publication in InDesign, it is important to
go through some planning steps first. “Planning is probably the most
important step in creating a successful publication of any kind.” says Jacci
Howard Bear of About.com. Following is some information from “How to do
Desktop Publishing and Desktop Printing.”
http://desktoppub.about.com/od/courses/ht/how_to_do_dtp.htm
4 Questions
Planning helps ensure that the final document accomplishes your goal.
Four easy questions can help you plan your document:
1. What are you creating?
• A conference booklet, an online interactive newsletter, a new
employee orientation pamphlet, a training resource guide, a
department promotional tri-fold, a graduation postcard, etc.
2. What is the purpose of the document?
• To inform, to persuade, to provide instructions, to announce, etc.
3. Who is the audience of your document?
• Conference attendees, employees, students, vendors, training
participants, internal or external customers, parents, etc.
4. How will you layout your document?
• Print- or web-based
• Fonts, tables, columns, colors, pages, etc.
Begin with your
End in Mind
Content!
Before opening the software, know where you are going with your design.
Write it out or make a sketch. Even the roughest of sketches are quite useful.
Your content is the most important part of your publication!
•
•
•
Elements
Ensure your content is accurate, straightforward, and concise.
Use relevant images, graphics, and charts whenever possible.
Are you importing content?
Identify the elements you will you use to enhance your document.
•
•
•
•
•
•
Will your document contain text?
What type of images will you include?
Will you wrap text around the images?
Will you have a common logo?
What colors do you have in mind?
What fonts will you be using?
See Appendix A for a blank Publication Planning Guide
2
Exercise – Planning a Publication
1. Review the plan below for the publication that will be created in today's class.
Step
Notes
Create an event program for the Student Success Conference.
What
Purpose
Provide information on the conference workshops, speakers,
keynotes, and agenda.
Audience
Conference attendees including Student Affairs professionals,
faculty, staff, and administrators from higher education
institutions.
Content
Cover page, Welcome, Conference Sponsors, Agenda, Keynote
Speaker Bio and Picture, Conference Location Map, MCCCD
50 – Year Logo. (Most content will be imported from other
sources.)
Graphics –MCCCD Logo, Sponsor Logos, Map, Agenda,
Keynote Speaker’s Picture, Color Blocked Headers with text
and borders.
Elements
Text – Welcome, Welcome Letter, Planning Committee 2012,
Keynote Speaker Bio. (To be provided by Ruth, Admin Asst.)
Fonts – Helvetica and others (Do I need to download and install
on my computer? More on this next.)
Four–page booklet will consist of 2 custom–sized pages, folded
in half, with customizations for a print–based publication.
Layout
3
First – Organize Your Files
InDesign Elements
Document Folder
Links Folder
Fonts
Planning your document design includes organizing the elements for your
publication. Before you get started, create a document folder to store your
InDesign document and all of the supporting elements including the elements
folders. Supporting elements include text, image, and font files. Creating a
document folder for these elements is extremely useful when sending the
InDesign document out for printing or for uploading it to the web.
The Links folder stores all the images that will be used in your document.
The Links folder is inside of the larger document folder. Graphics are linked
to the original file when placed into an InDesign document. Linked images
are connected to, but remain independent of, the document. The link path
from a designated folder to the document results in a smaller file. See
Appendix B for details about compatible image file types.
A font is a complete set of characters—letters, numbers, and symbols—that
share a common weight, width, and style, such as 14-pt Chalkboard.
When you install InDesign or Adobe Creative Suite, fonts are automatically
installed in the system fonts folder.
Missing Fonts
There may be times when you open or place documents that include fonts not
installed on your system. An alert message displays indicating which fonts
are missing. If that happens, your computer substitutes these missing fonts
with fonts installed on its own system. These substituted fonts may cause
chaos in the document. The document may not hold its original layout with
the substituted fonts.
Document Fonts
Folder
You can manage missing fonts by downloading and placing a copy of the
specific fonts in a separate folder on your computer. It is recommended that
you create a Document Fonts folder to store and share fonts and place it in
your Documents library. This folder stores additional fonts that are
temporarily available when working on an existing InDesign document.
Additional Fonts
Additional fonts can be downloaded from the Internet and other resources.
Sharing additional fonts between and among systems is a common practice
when multiple users are creating and editing InDesign documents on different
computers. See Appendix C for more information about fonts.
4
Exercise – Organizing Your Files
1. Start Menu > Documents > InDesign CS6 Class Files.
2. Notice the Word documents that will be placed in this document.
3. Double–click the Links folder to open and review the various file types (jpeg, pdf, tiff, mp4, etc.).
4. Click the back arrow.
5. Double–click the Fonts folder to open and review the downloaded fonts.
• The fonts folder can be stored in any location on your computer for use of downloaded fonts in
your InDesign CS6 documents.
6. Click the red X in the top right corner to close the window.
5
Welcome Screen and Preferences
Design Layout
Program
Adobe InDesign is an essential tool for the creation of single- or multi-page
documents. It is a robust design layout program, used to compose print- and
web-based publications.
Welcome Screen
The Welcome Screen is the first screen to display when you launch InDesign.
It provides quick links to open recent items; create new items; access help
resources such as user guides, videos, tutorials, etc.
Open a Recent
Item
Displays links to recently opened InDesign files. You can also access files
from the File > Open > Browse to access your InDesign files.
Create New
Displays links to create new documents, books and your InDesign Library.
Community
Displays links to online InDesign help resources such as user guides, tutorials,
videos, and help articles.
Getting Started
New Features
Resources
Displays the Getting Started website within the Adobe Help site.
Displays the What’s New in CS6 website within the Adobe Help site.
Displays the first page of the website within the Adobe Help site.
Don’t Show
Again
Displays a checkbox to prevent the Welcome Screen from launching every
time the InDesign application is opened.
Preferences
Preferences help achieve a consistent look and feel for a range of elements in
your document. It is recommended that you set preferences for your
document before you start working on it.
Set Preferences
General
Interface
Units and
Increments
Spelling
AutoCorrect
The Preferences command is located under the Edit Menu. The Preferences
dialog box is used to specify settings to manage your document.
The General preference is used to manage page numbering, downloading
and embedding fonts in a document, and resetting the warning dialog box.
The Interface preference is used to manage the Tools Panel layout, collapsing
expanded panel icons, defining tool tip display options, and adjusting the
appearance of graphics and text when using the Hand tool.
The Units and Increments preference is used to manage the ruler units and
keyboard increment settings.
The Spelling preference is used to manage the display of spelling errors or
words that InDesign does not recognize. Grammar check is not an option in
this application.
The AutoCorrect preference is used to manage the automatic correction of
misspelled words and capitalization errors.
6
Exercise – Setting Units and Measurements
1.
Start Menu > All Programs > Adobe Design and Web Premium CS6 > Adobe InDesign C6.
•
The Welcome Screen displays:
•
Before starting a document, certain preferences need to be set.
2.
Edit Menu > Preferences > Units and Increments.
3.
On the right panel of the Units and Increments window, change the following settings in the
Ruler Units section: (See screen print below.)
Horizontal
Vertical
4.
Inches
Inches
Click OK.
7
Create a New Document
Document
Design
InDesign requires you to make decisions regarding the layout structure of
your document before you open the application. The New Document dialog
box has several components that can be used to create InDesign documents.
Document Preset
The document preset is a collection of settings that can be stored and applied
to new documents. This collection includes settings for page size, page
orientation, columns, margins, and other layout settings.
Intent
Number of Pages
Start Page #
Facing Pages
Primary Text Frame
The Intent component is a drop-down list to select the intended delivery
method of the document: Print, Web, or Digital Publishing.
The Number of Pages component is a text field to enter the desired number
of pages in the document. However, you may add or delete pages at any time.
The Start Page # component is a text field to enter the starting page number
of the document. For example if this is chapter 2 of a book and it starts on
page 25, enter 25 in this field.
The Facing pages checkbox option is used to select left and right
pages for printing information on both sides of the paper.
The Primary Text Frame is the main preset for all text in the current document.
Page Size
Page Size is used to select the size of paper on which the final publication
will be printed. In addition to letter, legal, and tabloid, there are many choices
to choose from in the pop-up menu.
Width and Height
The Width and Height settings are used to customize page sizes by` manually
entering the width and height of the overall document based on the unit of
measurement (i.e. points, pica, inches, etc.) selected from the Preferences.
Orientation
Orientation determines the page layout.
Portrait/Tall
Landscape/Wide
Columns
Columns divide the publication into sections to display text or images
side-by-side. The default layout is one column based on the margin settings.
This setting is used to create multiple columns. Column options are located in
the File Menu > Document Layout.
Margins
The margin is the white space between the edge of the document page and the
document text. Margin options are located in the File Menu > Document
Layout.
8
Exercise – Creating a New Document
1. Create New > Document.
2. In the New Document window, enter the following settings: (See screen print below.)
Intent
Number of Pages
Start Page #
Facing Pages
Orientation
Width
Height
Margins
Print (Keep this default.)
1
1
Deselect the checkbox.
Portrait
14.5 (should be in inches: in.)
3. Click OK in the upper-right corner..
4. File Menu > Save As > Documents > InDesign CS6 Class Files.
5. In the Filename field, enter Conference Brochure_Your last name.
6. Click Save.
9
Identify InDesign CS6 Components – Document Window
InDesign CS6
Window
The InDesign window consists of bars, panels, and windows that
contain the tools and controls for creating documents.
Panels Pane
Menu Bar
Application Bar
Control Panel
Tools Panel
Document Window
Pasteboard
Navigation Controls
Menu Bar
Application Bar
Control Panel
Tools Panel
Document
Window
Pasteboard
Navigation Controls
Panels Pane
Contains the drop down menus for File, Edit Layout Type, Object, Table,
View, Window and Help.
The Application Bar contains the application options that have the different
view options and screen modes for your InDesign Project.
Contains quick access to options, commands and panels used to format the
selected object.
Contains all the tools to create and modify text, graphics, and objects on the
InDesign pasteboard.
Displays the working area used to create a document. Anything placed outside
of the document print lines are on the Pasteboard and will not print.
The area surrounding the Document Window. You can place items in this
area for future use. These items will not print with your document.
Displays controls for moving around within a document and managing the
zoom level.
Displays additional option panels based on the type of document being created
and the workspace being used. You must click on a panel category to expand
its options. For example, click on the Pages Panel to view/use those options.
10
Notes
11
Identify InDesign CS6 Components – Tools Panel
Tools Panel
Selection Tools
The Tools Panel contains access to all your modification tools, hover your
mouse over each tool to see the name and keyboard shortcut.
Selection Tools include the Selection, Direct Selection, Page, Gap,
and Content Collector tools.
Selection – Select an entire object or text.
Direct Selection– Select parts of an object or text.
Page – Create multiple page sizes within the project.
Gap – Adjust space between objects.
Content Collector – Select areas of content.
Drawing and
Type Tools
Drawing and Type Tools include the Type Line, Pen, Pencil, Rectangle,
Frame, and Rectangle tools.
Type –Type text.
Line – Create lines.
Pen – Create straight and curved lines
Pencil – Create freeform paths.
Rectangle, Ellipse and Polygon Frame – Create a frame.
Rectangle, Ellipse and Polygon – Create a shape.
12
Identify InDesign CS6 Components – Tools Panel (continued)
Transformation
Tools
Transformation Tools include the Scissors, Free Transform, Gradient Swatch,
and Gradient Feather tools.
Scissors – Cuts path at specific points.
Free Transform – Rotate, scale, or shear (skew) objects around a fixed point.
Gradient Swatch – Adjust the beginning and ending points and angle of
gradients within objects.
Gradient Feather – Fade an object into the background.
Modification and
Navigation Tools
Modification and Navigation Tools include the Note, Eyedropper, Hand, and
Zoom tools.
Note – Add comments.
Eye Dropper – Sample color or type attributes and apply them to other
objects.
Hand – Moves the page view within the document window.
Zoom – Increases or decreases the view magnification in the document
window.
Additional Tools
Additional Tools include buttons for applying color to selected shapes and
text as well as options for previewing the document.
Fill – Apply color to the background of an object.
Stroke – Apply color to the border or frame of an object.
Formatting Affects Container – Apply color to the text or the text frame
(border).
Apply None – Remove fill (background) or stroke (border) color.
Normal – Display screen view mode options which include normal, preview,
bleed, slug, and presentation.
13
Exercise – Identifying InDesign CS6 Components
1. Locate the Menu Bar.
2. Locate the Control Panel.
3. Locate the Tools Panel.
4. Locate the Panels Pane.
14
Notes
15
Identify InDesign CS6 Components – Pages Panel
Pages Panel
The Pages panel provides information about, and control over, all pages in
your document. The Panels pane on the right works as a toggle switch. Click
once to show the panel and click again to hide the panel. By default, the
Pages panel displays thumbnail representations of each page’s content. When
you create a document with facing pages, the pages are arranged in spreads.
Pages Panel
Master Pages
Page Icons
Selected Spread
Command Icons
Spreads and Pages
A spread is a set of pages viewed together, such as the two pages visible when
you open a book or magazine. Every InDesign spread includes its own
pasteboard, which is an area outside a page where you can store objects that
aren’t yet positioned on a page. Each spread’s pasteboard provides space to
accommodate objects that bleed, or extend past the edge of a page. The
selected spread represents the active page. You can navigate through the
document by double–clicking on the desired spread.
Page and
Command Icons
The Page Icons, displayed in the middle of the Pages panel, are used to
navigate within a document. The selected spread represents the active page.
The command icons are used to edit the page size, add new pages, and delete
existing pages. The bottom of the Pages Panel provides information about the
total number of pages and spreads.
Master Pages
Master pages are the unnumbered page(s) at the beginning of the document.
They work in a similar fashion as headers and are merely used for setup
purposes. Master pages contain elements (i.e. text, etc). that need to display
on every page of the document. Master pages are not covered in this manual.
Facing Pages
Facing pages is a feature used to set up pages for double–sided printing.
When this feature is selected, the pages are automatically arranged in spreads.
The software determines the dimensions for a side-by-side page view, as
displayed in a book or magazine. You can use rulers and ruler guides to
manually set up facing pages for custom-sized documents. The ruler guides
help determine the dimensions for a side-by-side page view within the same
page. Rulers and ruler guides are discussed in the next section of this manual.
16
Exercise – Identifying InDesign CS6 Components
1. Panels Pane > Pages Panel.
2. On the Page Panel, double-click on Page 1 in Spread 1 to navigate to that page:
• Notice the Navigation control in the lower-left corner of the window now displays as 1.
17
Insert a Page
Layout Menu
Pages
The Layout menu includes a variety of features that support designing content
for print– and web–based documents, multiple page sizes, orientations, or
devices. This menu also includes commands to manipulate and navigate
between pages and spreads, create a table of contents, divide a document into
sections and number pages.
The Pages sub-menu includes commands to add and delete a single page or
multiple pages, duplicate spreads, move pages or spreads, and apply
formatting to the Master Pages.
Add a Page
Add a Page is used to add one page at a time. You can access this command
from the Pages Panel and the Layout Menu. This feature adds a new page to
the document after the selected spread.
Insert Pages
Insert Pages is used to add multiple pages at once. This feature is located in
the Layout Menu. It gives you more control over the location and the number
of pages added to the document. This feature provides options to add pages
before and after a specific page and at the start and end of a document.
Move Pages
Move Pages is used to move pages to different locations within a document.
You can move pages before and after a specific page and to the start and end
of a document.
Duplicate Spread
Duplicate Spread is used to add an exact copy of the selected spread to the
document. The new spread is placed after the selected spread.
Delete Pages
Delete Pages is used to remove the selected page(s) from the document.
You can access this command from the Pages Panel and the Layout Menu.
Apply to
Master Pages
Page Transitions
Margins and
Columns
Apply to Master Pages is used to copy page elements and formatting features
from an existing page or spread to the Master Pages. The elements on the
Master Pages display on all pages in the document.
Page Transitions is used to display a decorative effect, such as a dissolve or
wipe, when you’re turning pages in a document that is exported to SWF or
PDF format. This feature is covered later in this manual.
Margins and Columns is used to change column and margin settings for pages
and spreads. Changing these settings on regular pages affects only those
pages selected in the Pages panel. Changing these settings on a Master page
affects all pages to which the master is applied.
Note: The Margins And Columns dialog box doesn’t alter columns inside
Text Frames. Text Frame columns exist only within individual text frames,
not on the page itself. Text frames are discussed later in this manual.
18
Exercise – Inserting a Page
1. On the Pages Panel, double–click on Page 1 in Spread 1 to navigate to that page:
2. On the Pages Panel, click on the Create a new page icon:
Create a new page icon
19
Insert Ruler Guides
Rulers
When you create a new document or open an existing document, InDesign
automatically displays a horizontal and a vertical ruler. The rulers help you
measure the placement of text, images, and other objects in your document.
X Location Field
The X Location field on the Control Panel displays the horizontal location of
an object. The dimensions for the X Location are based on the horizontal ruler.
Y Location Field
The Y Location field on the Control Panel displays the vertical location of an
object. The dimensions for the Y Location are based on the vertical ruler.
Ruler Guides
Ruler Guides are an extension of the InDesign rulers that display as thin, aqua
blue, horizontal and vertical lines for on-screen points of reference. The ruler
guides are non-printing, formatting tools used to place and align text, images,
or other objects at precise locations in the document.
Horizontal Ruler - X
The horizontal ruler shows the exact location of your mouse from left to right.
Vertical Ruler - Y
The vertical ruler shows the exact location of your mouse from top to bottom.
Horizontal Ruler
XY-
Intersection Point (X,Y)
Y X-
Vertical Ruler (YX)
Insert Horizontal
Ruler Guide
Insert Vertical
Ruler Guide
To insert a horizontal ruler guide (X-Axis)
Place the mouse pointer on the horizontal ruler, click and hold the left mouse,
then drag the mouse down to the exact point in the document. (When you’re
setting the horizontal X ruler guide, InDesign displays the vertical Y location.)
To insert a vertical ruler guide (Y-Axis)
Place the mouse pointer on the vertical ruler, click and hold the left mouse, then
drag the mouse right across to the exact point in the document. (When you’re
setting the vertical Y ruler guide, InDesign displays the horizontal X location.)
Move Ruler Guide
To move a ruler guide
Place the mouse pointer on the ruler guide, click and hold the left mouse, then
drag the mouse to the new location in the document.
Remove Ruler Guide
To remove a ruler guide
Place the mouse pointer on the ruler guide, right-click and hold the left mouse,
drag the mouse to the appropriate ruler, then release the mouse.
20
Exercise – Inserting Ruler Guides
1. On the Pages Panel, double–click on Page 2 to navigate to that page.
2. In the Panels Pane, click once on the Pages option to close the Pages Panel.
3. Tools Panel > Selection Tool
.
4. Place your mouse on the vertical ruler; then click, hold, and drag the ruler guide to:
Use the Vertical Ruler Guide 1 to set the X horizontal point
7.5
7.375
2.25
• If you have trouble manually placing the ruler guides, drag the ruler guide as close as possible,
and then enter the dimensions in the X field of the Control Panel for each ruler guide.
5. Place your mouse on the horizontal ruler, then click, hold, and drag the ruler guide to:
Use the Horizontal Ruler Guide 1 to set the Y vertical point
• Your guides should look something like this:
•
21
0.8994
5.2979
5.91
Insert Text
Text Frames
(text boxes)
Type Tool
InDesign CS6 uses text frames (text boxes) to insert text, to modify existing
text, and to place (import) text into a document. A text frame is rectangular in
shape with handles for manual resizing and a border for placement anywhere
in a document. Text frames also determine the flow of the text in a layout.
There are a range of options to adjust the spacing between lines, between
characters, and between the text and the text frame. This element is also
referred to as an object.
The Type Tool (text tool) in the Tools Panel is used to create Text Frames.
After selecting the Type tool, position the text icon where you want the text to
begin. Press and drag the mouse diagonally to display a text frame with the
desired dimensions. The text entered is constrained by the left and right
margins of the frame and “word wraps” to the next line at the margin line.
Font Attributes
The font attributes are stored in the Type Menu and the Control Panel. Not all
font types are available on all computers. The bold and italics attributes are
stored as font styles that must be applied to the font type selected.
Control Panel
The Control Panel is a shortcut toolbar that displays icons for a variety of
options that are also available in other InDesign areas such as the Menu,
Panels, etc. For example, the font type, style, and size are available in the
Type Menu. The Control Panel options are context specific, meaning they will
change based on the selected object. The Control Panel icons display a tool tip
when you hover the mouse over the icon.
Control Panel
When the text inside the frame is selected using the Type Tool, the Control
Panel options display text font and paragraph formatting features such as font
type, style, and size.
Type Tool
Control Panel
Selection Tool
When the text frame is selected using the Selection Tool, the Control Panel
options display formatting options for the entire object such as fitting the frame
to the text and placing the text frame at a specific location on the document.
22
Exercise – Inserting Text
1. Tools Panel > Type Tool
.
2. Place the mouse anywhere on the document; click, hold and drag down and to the right to create a
text frame.
3. Enter the text keynote speaker (all lowercase).
4. Click anywhere outside the text frame.
5. File Menu > Save or Ctrl + S.
23
Apply Text Formatting
Text Formatting
Options
Color Panel
Fill
In addition to the basic text formatting options (font type, style, size), color is
another way to enhance the text. Colors, swatches, and gradients are tools that
can also be used on other document elements. Each tool has its own panel and
is available on the Control and Tools panels.
The Color Panel is used to define colors by using one of the three process
color models: RGB, CMYK, and Lab. The Process Color Model will be
discussed later. The Color Panel is used to apply colors and to create custom
colors. Fill and Stroke commands are the two methods used to apply color.
Fill is used to apply a background color to text or graphics. A fill can be a
solid color or a gradient. A gradient is a graduated blend between two or
more colors or between two tints of the same color.
Stroke
Stroke is used to apply an outline color to text or graphics. A stroke can take
many shapes, including solid or dashed lines, wavy lines, slanted lines, and
dots. You can control the weight and appearance of a stroke.
Stroke Panel
The Strokes Panel is used to apply a stroke to an object and specify the width
and appearance of the stroke. You can specify the stroke style, width, start
and end shapes, and position relative to the object’s path.
Process Color Model
RGB
The Process Color Model defines colors by combining different tints to
produce the required shade based on the RGB, CMYK, and Lab model.
The RGB Color Model defines colors by their red, green, and blue
components. This is the standard process color model for on-screen display
because of their use in monitors.
CMYK
The CMYK Color Model defines colors by combining percentages of cyan,
magenta, yellow, and black. This is the standard process color model for print
because of their use in printers.
Lab
The Lab Model defines colors by combining a luminance (brightness)
component and two chromatic components (green-to-red balance and blue-toyellow balance).
Swatches Panel
Swatches
Fit Content to
Frame
The Swatches Panel is used to display swatches (color samples) that can be
used to apply color to objects. The panel includes pre-defined swatches and
the option to create new color swatches. Swatches that are created are
available only in the current document.
A swatch is a stored color definition that can be applied to any object.
Swatches provide consistent and flexible color definitions that can be defined
and reused throughout a document.
The Fit Content to Frame option is used to manually resize the picture to the
size of the frame. For example, if the picture is larger than the frame, then
this option will adjust the picture to fit the frame.
24
Exercise – Applying Text Formatting
.
2. Double-click the text keynote speaker.
3. Select the font formatting options below from the Control Panel:
Font Type
Font Size
Fill
Font Style
Stroke
Font Type
Helvetica Neue Lt Std
Font Style
77 Bold Condensed
Font Size
24 point
Fill
C = 15 M = 100 Y = 100 K = 0
• Click the arrow next to the T Fill icon.
• Click your selection.
• Click outside the menu.
• Select the Keynote Speaker text again.
Stroke
None
• Click the arrow next to the diagonal
Stroke icon.
• Click your selection.
.
5. Click on the keynote speaker text frame.
6. Drag the sizing handles to display keynote speaker in the same line.
7. Control Panel > Fit Frame to Content
.
25
Place Text (Import)
Place Command
The Place Command is used to import text created from different applications.
For example, when importing text from a Microsoft Word document, you can
specify the settings for removing and preserving styles for text and tables.
Place Dialog Box
The Place Dialog Box includes options to select the import features for the
specific file type, replace the existing content in the frame with the imported
file, and preview the text or graphic file.
Look In
Displays a drop-down list of options to navigate to a specific folder to select
single or multiple files.
File Name
File of Type
Displays a field to view the name of the selected file(s).
Displays a field to select the type of files that you want to open.
Show Import Options
Displays a checkbox to view the import options for the selected file type.
Replace Selected
Item
Displays a checkbox to replace the existing content in the frame with the
imported file.
Preview
Text Frame Options
Resizing Handles
Text Frame Border
Displays a checkbox to preview a text or graphic file.
Displays a dialog box that includes the General, Baseline Options, and AutoSize tabs used to define a range of settings.
Resizing handles are small square boxes located on each corner of the text
frame used to manually resize the frame.
The Text Frame border is a solid line of the text frame used to move the frame
to a different location in the document. In and Out Ports are not covered here.
Resizing Handle
In Port
Out Port
Text Frame Border
26
Exercise – Placing Text (Importing)
.
2. Place the cursor below the last horizontal guide; click, hold and drag down and to the right.
.
4. File > Place.
5. In the Place dialog box, make the following selections:
Look In
File Name
File Type
Show Import Options
Replace Selected Item
Preview
Documents > InDesign CS6 Class Files > Day1
Dr. Kay Bio
Importable Files

Deselect checkbox
Deselect checkbox
6. Click Open.
7. In the Microsoft Word Import Options window, review the import options.
Do not make any changes.
8. Click OK.
9. Place the cursor in the text frame and click once.
10. After the text has been placed, click the text in the text frame once again.
11. Control Panel > Fit Frame to Content
: (It is to the left of the lightning bolt.)
Fit Frame to Content
27
Apply Additional Text Formatting
Paragraph
Formatting
Options
Paragraph Panel
Alignment Buttons
Indents
Paragraph formatting options are used to manage the text alignment and
spacing between paragraphs. Many of these tools are available on the Control
Panel and the Paragraph Panel.
The Paragraph Panel includes a variety of formatting options which include:
alignment buttons, indents, paragraph spacing, keep options, rules, lists, etc.
Alignment Buttons align text with the left, right, or both edges of a text frame.
Indents are used to move text inward from the left and right edges of a frame.
For example, the First Line Left Indent automatically indents the first line of
each paragraph when you press Enter or Return.
Paragraph
Spacing
Paragraph Spacing adds a line space before or after paragraphs instead of
entering extra paragraph breaks between paragraphs. When you press Enter, a
line space automatically displays. The Shift + Enter keyboard command
displays the text as single-spaced block of text.
Drop Cap
Controls
The Drop Cap Controls position the baseline of the first letter or word one or
more lines below the baseline of the first line of the paragraph.
Drop Cap Example
Keep Options
Rules
The Keep Options specify the number of lines that need to be kept together in
a paragraph. This helps to prevent individual lines of a paragraph from
standing alone at the top or bottom of a column.
Rules are lines that appear either above or below paragraphs. They are used
to separate the heading and the body text of a document. Rules move with a
paragraph similar to the way text flows inside a frame.
Rules Example
Lists
Lists present information separately from the surrounding text. The two types
of lists available are bulleted and numbered. Bulleted lists are used to indicate
a group of equally significant items. Numbered lists are used to indicate a
ranking or a sequence that must be followed to achieve a desired outcome.
Hyphenation
Hyphenation divides a word that would otherwise extend beyond the right
margin. This is a default feature. You can control the use of this feature from
the Paragraph Options drop-down menu at the far right of the Control Panel
when the text is selected. Paragraph styles, which are discussed later in this
manual, also control this feature.
28
Exercise – Applying Additional Text Formatting
1. Select the Type Tool
.
2. Place the mouse inside the Dr. Kay Bio text frame.
3. Edit Menu > Select All or press Ctrl + A.
4. From the Control Panel, select the following formatting options:
Font Type
Font Size
Font Style
Font Type
Font Style
Font Size
First Line Left Indent
57 Condensed
10 point
5. While the text is selected, click the drop – down menu to the right of the lightning bolt, and select
Hyphenation.
6. Deselect the Hyphenate checkbox, and then click OK.
7. File > Save or press Ctrl + S.
29
Align Objects (Text Frames)
Rulers
As discussed in the previous section, when creating or opening a document,
InDesign automatically displays horizontal and vertical rulers. The rulers help
measure the placement of text, images, and other objects in your document.
As you move your mouse and hover over any area of the page, the horizontal
and vertical ruler measurements display in the X and Y Axis fields
respectively on the Control Panel.
X,Y on Control Panel
Text Frames
Type Tool
Width
Height
Resizing Frames
Also discussed in a previous section were text frames. InDesign CS6 uses text
frames (text boxes) to insert text, to modify existing text, and to place (import)
text into a document. A text frame is rectangular in shape with handles for
manual resizing and a border for placement anywhere in a document. Text
frames also determine the flow of the text in a layout. This element is also
referred to as an object.
The Type Tool (text tool) in the Tools Panel is used to create Text Frames
The width of a text frame determines the left and right margins.
The height of a text frame determines the top and bottom margins.
Text frames can be resized manually or automatically.
To manually resize a text frame
Select the lower right resizing handle (the little square box) in the corner of
the frame to display a two sided diagonal arrow. Drag the mouse in to make it
smaller or out to make it larger.
Resizing Handle
To automatically resize a text frame
Select the text frame and enter the width and height measurements in the
corresponding fields in the Control Panel.
Moving Frames
Text Frame Borders
Text frames can be moved manually or automatically.
To manually move a text frame
Select the solid frame border and drag object to the desired location.
To automatically move a text frame
Select the solid frame border (anywhere around the frame) and enter the Xand Y- measurements in corresponding fields in the Control Panel.
Text Frame Border
30
Exercise – Aligning Objects (Text Frames)
.
2. Select the Keynote Speaker text frame.
3. Object Menu > Text Frame Options > Auto-Size Tab.
4. Auto – Sizing Drop-Down Menu > Height and Width (Keep Proportions)
5. Click OK.
6. While the Keynote Speaker text frame is selected, enter the following dimensions in the Control
Panel:
X
11.75 in
Y
5.4107
W
2.19 in
H
0.238 in
7. Select the Dr. Kay Bio text frame, and then enter the following dimensions:
X
7.5 in
Y
5.99 in
W
6.625 in
31
H
4.135 in
Insert a Graphic
Drawing Tools
Drawing tools are used to insert or create shapes such as borders, underlines,
boxes, circles, background screens, etc. The Tools Panel includes the Line,
Pen, Pencil, Rectangle, Frame, and Rectangle tools.
The Line Tool is used to draw a line at any angle.
The Pen tool is used to create straight and curved lines
The Pencil is used to create freeform paths.
The Rectangle, Ellipse and Polygon Frame tool is used to create a frame.
The Rectangle, Ellipse and Polygon tool is used to create a shape.
Graphic
Placeholders
InDesign CS6 offers many options to create, import, and manipulate graphics.
Graphic frames are containers used to place graphics. Shapes are containers
used to place text and graphics. Rectangles, ellipses, and polygons are just a
few of the shapes available with a variety of settings to manipulate images
within a document. The terms graphics, images, and pictures are used
interchangeably throughout this manual.
Stroke
Stroke is used to apply an outline color to text or graphics. A stroke can take
many shapes, including solid or dashed lines, wavy lines, slanted lines, and
dots. You can control the weight and appearance of a stroke.
Stroke Panel
The Strokes Panel is used to apply a stroke to an object and specify the width
and appearance of the stroke. You can specify the stroke style, width, start
and end shapes, and position relative to the object’s path.
Fill
Control Panel
Selection Tool
Reuse Graphic
Formatting
Fill is used to apply a background color to text or graphics. A fill can be a
solid color or a gradient. A gradient is a graduated blend between two or
more colors or between two tints of the same color.
When an object is selected using the Selection Tool, the Control Panel options
display graphic formatting features such as X and Y coordinates, length, style,
color, and weight.
The Copy/Paste and Drag/Drop features are used to reuse graphic formatting
and move objects to another location within a document.
32
Exercise – Inserting a Graphic
1. Pages Panel > Double – click Page 2.
2. Tools Panel > Line Tool
.
3. Place the mouse anywhere on the document, and then drag straight across to the right.
4. Tools Panel > Selection Tool.
5. While the line graphic is selected, apply the following formatting options:
X
7.5 in
Stroke
Y
0.83 in
Black
L
6.625 in
Line Type
Thin Thick Thin
Weight
6. File Menu > Copy or Ctrl + C.
7. File Menu > Paste or Ctrl + V.
X
7.5 in
Y
5.2579 in
L
6.625in
9. File Menu > Paste or Ctrl + V.
X
7.5 in
Y
5.8406 in
L
6.625 in
33
5pt
Draw and Fill an Object (Create and Format)
Definition of a
Header
Drawing tools are used to create objects to enhance the look and feel of the
document. For example, you can use the drawing tools to create a rectangle,
add color, and text to create a header. A header displays common content at
the top of a document on every page desired.
The header command is available in most word processing applications.
However, InDesign CS6 uses Master Pages to manage the display of common
content on multiple pages. Since Master Pages are not covered in this manual,
you can use the Drawing Tools to create a header.
Drawing Tools
Drawing tools are used to insert or create shapes such as borders, underlines,
boxes, circles, background screens, etc. The Tools Panel includes the Line,
Pen, Pencil, Rectangle, Frame, and Rectangle tools.
The Line Tool is used to draw a line at any angle.
The Rectangle, Ellipse and Polygon tool is used to create a shape.
Fill
Swatches
The Fill Command is used to apply a background color to text or graphics. A
fill can be a solid color or a gradient.
A swatch is a stored color definition that can be applied to any object.
Swatches provide consistent and flexible color definitions.
Type Tool
The Type Tool in the Tools Panel allows you to position the text icon where
you want the text to begin; press and drag the mouse diagonally to display a
text frame with the desired dimensions. The text entered is constrained by the
left and right margins of the frame and “word wraps” to the next line when the
end of a line is reached.
Control Panel
Type Tool
When the text inside the frame is selected using the Type Tool, the Control
Panel options display font and paragraph formatting features such as font type,
style, and size.
Control Panel
Selection Tool
When an object is selected using the Selection Tool, the Control Panel options
display graphic formatting features such as X – and Y – coordinates, length,
style, color, and weight.
34
Exercise –Drawing an Object (Creating)
1. Tools Panel > Rectangle Tool
.
2. Draw a rectangle any size.
.
4. Enter the following dimensions in the Control Panel:
X
7.5 in
Y
0.0028 in
W
7 in
H
35
0.8272 in
Exercise – Filling an Object (Formatting)
1. Control Panel > Fill > New Swatch.
Swatch Name
 Name With Color Value
C = 75%
M = 17%
Y = 35%
K = 0%
2. Click OK.
3. Enter the following dimensions in the Control Panel:
Stroke
None
Opacity
50%
4. Object > Arrange > Send to Back.
.
6. Click, hold and drag the mouse to create a text frame.
7. Type “agenda”.
8. Select and format the text with the following attributes:
X: 13.05 in
Y: 0.4164
Font Type
Font Size
24 pt
Font Style
Leading
77 Bold Condensed
28.8 pt
9. Control Panel > Fill > New Swatch.
Swatch Name
 Name With Color Value
C = 10%
10. Click OK.
11. Control Panel > Fit Frame to Content.
13. Select the header frame, Ctrl + C to copy.
14. Ctrl + V, to paste frame.
15. Control Panel > Enter the following:
X: 7.5069 in
Y: 5.3273 in
W:6.625 in
H: 0.5132 in
16. Object Menu >Arrange > Send to Back.
36
M = 100%
Y = 98%
K = 2%
Notes
37
Group and Lock an Object (Format)
Object Formatting
Options
Transparency
Frames are used to insert and import text and image files. After you apply the
basic text and graphics formatting options to an object, it is recommended that
you used advanced formatting features to control the positioning of objects in
your document.
The Transparency setting is used to adjust the opacity of an object. Opacity
refers to the percentage of solid color displayed in an object. Transparency
can be applied to text and graphic objects.
Controlling
Objects
InDesign CS6 provides several options to control the objects in your
document. You can move objects to multiple and different locations with the
copy/cut/paste features. Grouping objects supports formatting and moving
multiple objects simultaneously. Locking objects maintains their current
position. Ungrouping and unlocking objects support formatting and moving
individual objects previously grouped or locked.
Move Objects
Moving objects works in conjunction with the Copy, Cut, Paste, Drag and
Drop commands. The Drag and Drop feature moves an object to a different
location. The Cut/Paste feature works in a similar fashion. The Copy/Paste
feature duplicates the object for use in two locations (current and new) in the
document.
Group
The Group command is used to select several objects and assemble them
together, causing them to be treated as one object. For example, if you add a
line border below the rectangle to complete the “header effect” from the
previous exercise, those individual elements can be grouped into one object.
You can size and move the header as one object. Otherwise, you would have
to move or size each individual object that makes up the header.
Ungroup
Lock
The Ungroup command is used to disassemble multiple objects treated as one
object and restore the individual objects to their original state. When objects
are ungrouped, they will retain any changes you made to them while they were
grouped.
The Lock command is used to restrict the movement of an object from its
current location. A lock icon displays to the left of the object to indicate the
command is activated. It helps to avoid moving an object or objects
unintentionally. The Copy, Cut, Paste, Drag and Drop commands are also
restricted on locked objects.
Unlock
The Unlock command is used to release the restriction of movement for an
object from its current location. The Copy, Cut, Paste, Drag and Drop
commands are restored when objects are unlocked. The lock icon is a shortcut
used to unlock an object when clicked.
Indents
Indents are used to move text inward from the left and right edges of a frame.
For example, the First Line Left Indent automatically indents the first line of
each paragraph when you press Enter or Return.
38
Exercise – Grouping and Locking an Object (Formatting)
.
2. Shift + Click on the “agenda” text box, rectangle, and the black line heading.
3. Right- Click, from the drop-down menu select Group.
4. Edit > Copy or Ctrl + C to copy.
5. Edit > Paste or Ctrl + V to paste.
6. Enter the following dimension in the Control Panel for the copied “agenda” heading:
X
0 in
Y
0 in
W
7.3681 in
H
0.8231 in
7. Right-click the “agenda” heading select Ungroup from the drop down menu.
8. Tools Panel > Text Tool.
9. Click in the “agenda” text frame and change the text to “Gold Sponsors”.
11. Enter the following dimensions in the Control Panel for the “Gold Sponsors” text:
X
0.4028 in
Y
0.4115 in
W
1.9053 in
H
0.238in
12. Select the black line, Control Panel > Line L: 7.25 in. Enter
13. While the line is selected, Shift + Click the “Gold Sponsors” text frame and the rectangle to select
these three objects.
14. Object Menu > Group to group these objects as one to create the “Gold Sponsors” header.
15. Object Menu > Lock to lock the position of the “Gold Sponsors” header.
39
Place Compatible File Types
Supported File
Types
InDesign CS6 supports a range of file types created in other applications for
the purpose of importing them into your InDesign document. For example,
Microsoft Word is the most commonly supported application for importing
text. The file type or extension is DOC (Document). The most commonly
supported image file types include, but are not limited to, the following:
BMP (Bitmap)
EPS (Encapsulated PostScript)
JPEG (Joint Photographic Experts Group
PDF (Portable Document Format)
PNG (Portable Network Graphics)
TIFF (Tagged-Image File Format)
See Appendix B for information about additional supported image file types.
Portable
Document Format
The Portable Document Format (PDF) file type is a static image file.
Documents in this format cannot be modified. Any changes that need to
be made must be done in the original application and reconverted to PDF. For
example, if you create a Microsoft Word document that consists of formatted
text and convert it to PDF document, the converted file becomes a snapshot of
the original document.
Since the converted file is a snapshot of text, you cannot make any changes to
the PDF file once you have placed it in your InDesign document. If the
display of the imported PDF file looks distorted (i.e. grainy or pixelated), it is
recommended that you delete it and import the file from the original
application in which it was created.
Joint
Photographic
Experts Group
The Joint Photographic Experts Group (JPEG) file type is commonly used to
display images in a standard format for web – and print – based documents. It
is recommended that you use a photo – editing software to make changes to a
picture (i.e. compress, crop, resize, etc.) before importing the file into your
InDesign document. Photoshop is one of the most commonly used
applications organize, edit, and create images.
Feathering
Feathering is a transparency effect that creates a subtle transition from opaque
to transparent around the edge of an object, so that any underlying objects or
the page background is visible through the feathered area. The three types of
feathering include: Basic, Directional, and Gradient.
Basic
The Basic Feather softens or fades the edges of an object over a distance that
you specify. The object displays a blurred effect around the edges.
Directional
The Directional Feather softens the edges of an object by fading the edges to
transparent from directions that you specify. For example, you can apply
feathering to the top and bottom of the object, not the left or right side.
Gradient
The Gradient Feather softens the areas of an object by fading them to
transparent. By default, the object fades from opaque to transparent and left
to right. You can reverse the gradient to display right to left.
40
Exercise – Placing Compatible File Types (PDF File)
.
2. File > Place.
3. Documents > InDesign CS6 Class Files > Day 1> Agenda.
4. Click Open.
5. Click, hold and drag the mouse to the following dimensions.
X
7.5069 in
Y
0.8994 in
W
6.6181 in
H 4.3506 in
• If you have trouble drawing the graphic frame to the exact dimensions, draw it as close as
possible, and then enter the dimensions in the appropriate fields of the Control Panel.
6. Control Panel > Fit Content to Frame.
7. Control Panel > Center Content.
41
Exercise – Placing Compatible File Types (Word File)
.
2. Draw a text frame with the following dimensions:
X
2.33 in
Y
0.8994 in
W 4.92 in
H
9.2146 in
.
4. File > Place > Documents > InDesign CS6 Class Files > Day 1> Gold Sponsors.
5. From the Place dialog box, deselect the three option checkboxes on the bottom left.
6. Click OK.
7. Place the cursor in the text frame and click once.
8. Edit Menu > Select All.
9. Select the entire block of text and apply the following formatting options:
Font Type Helvetica 57 Condensed Font Size 9.5pt
Kerning
Metrics
Tracking 0
10. Select the first line “Dr. Kay McClenney” and apply the following formatting options:
Font Type Helvetica 77 Bold Condensed Font Size 14pt Leading
11 pt
Kerning
Metrics
Tracking 0
Space After 0.125 in
42
Exercise – Placing Compatible File Types (Image File)
1. Tools Panel > Rectangle Frame Tool
.
2. Create a graphic frame with the following dimensions:
W
1.0859 in
H
1.65 in
.
4. File > Place.
5. Documents > InDesign CS6 Class Files > Links > Day 1> McClenney.
6. Click Open.
7. Place the cursor in the graphic frame and click once.
8. Control Panel > Fit Content Proportionally.
9. Window Menu > Text Wrap Panel > Wrap Around Bounding Box.
10. In the Top Offset field, enter 0.125 in. The other fields will auto-fill with the same dimensions.
11. Wrap Options > Wrap To > Both Right & Left Sides.
12. Click the X to close the Text Wrap Panel.
13. Control Panel > Effects Tool
Feather Width
0.125 in
> Basic Feather.
Corners Diffused Choke 0%
Noise 0%
14. Click OK.
15. Enter the following dimensions to place the picture on Dr. Kay’s Bio.
X
7.5 in
Y
6.19 in
W
1.12 in
43
H
1.12 in
Create and Apply a Style
Definition of a
Style
A style is a collection of formatting instructions which have been saved and
given a name. Styles can be created for text (character/paragraph) or graphics
(object). For example, you may want to apply the same font type, style, size
and hyphenation to several paragraphs in a text frame.
Advantages of
Using Styles
There are several advantages of using styles in your documents.
Style Options
•
Applying styles is a fast, easy method of formatting.
•
Using styles allows you to maintain consistent formatting within a single
document and/or among all of your documents.
•
Styles make it easy to create references in a document such as a table of
contents or an index.
The Character, Paragraph, Object Table, and Cell Style panels include a
variety of options, which are used to create, edit, save, and apply formatting to
text or graphics. A style can be applied to any page element that accepts it.
When styles are edited, objects using that style will reflect any changes made.
Character Style
The Character Style Panel provides a wide range of formatting attributes that
can be created and applied to text. You can import character styles from
another InDesign document into the active document. Related style sets can
also be grouped into separate folders.
Paragraph Style
The Paragraph Style Panel includes all of the features in the Character Style
Panel. It also includes additional formatting attributes that pertain to
paragraph alignment. Both panels are displayed as tabs on a single panel for
easy access. You can import and group paragraph styles in the same manner
as the Character Style.
Object Style
The Object Style Panel includes the text frame icon, which indicates the
default style for text frames, and the graphics frame icon, which indicates the
default style for graphic frames and drawn shapes.
Table and Cell
Styles
The Table and Cell Style Panel include options to create, edit, save, and apply
formatting to an entire table or specific areas (cells and rows) within a table.
These style options are not covered in this manual.
Quick Apply
The Quick Apply feature is a shortcut option used to search for a style and
apply it to the desired object. This feature is an icon that looks like a lightning
bolt, which is located on the far right side of the toolbar.
Character Style
The Character Style Panel provides a wide range of formatting attributes that
can be created and applied to text. You can import character styles from
another InDesign document into the active document. Related style sets can
also be grouped into separate folders.
44
Exercise – Creating and Applying a Paragraph Style
1. Window > Styles > Paragraph Styles
2. From the Paragraph Styles panel options menu, select New Paragraph Style.
3. In the dialog box, enter the style name “Sponsors” in the name field.
4. Select Basic Character Formats in the left panel and make the following selections:
Font Family
Size = 9pt
Case
Helvetice Neue LT Std
Leading = 11pt
Normal
Font Style
Kerning = Metrics
Position
57 Condensed
Tracking = 0
Normal
5. Select Indents and Spacing in the left panel, and enter the following:
Alignment
Left
Balance Ragged Lines = Check
6. Click OK.
.
8. Click in the “Sponsors” textbox.
9. Edit Menu > Select All.
10. Paragraph Styles Panel > Sponsors.
45
Space After = 0.1875
Exercise – Creating a Character Style
1. Window > Styles > Character Styles.
2. From the Character Styles panel options menu, select New Character Style.
3. In the dialog box, enter the style name “Title” in the name field.
4. Select Basic Character Formats in the left panel and make the following selections:
Font Family
Size = 11pt
Case
Helvetice Neue LT Std
Leading = 13pt
Normal
Font Style
Kerning = Metrics
Position
77 Condensed
Tracking = 0
Normal
5. Select Character Color in the left panel.
6. Scroll down on the right and select C =100 M = 79 Y = 46 K = 49.
7. Click OK.
46
Exercise – Applying a Character Style
.
2. Select the “Arizona State University” text.
3. Character Panel > Title Style.
4. Repeat Steps 2 – 3 to apply the Title character style to the following text:
DeVry University
Excelsior College
University of Maryland (UMUC) Northern Arizona University
University of Phoenix
Westminster College
5. On the facing page, select the text “Dr. Kay McClenney” and apply the character style.
.
47
Identify the InDesign CS6 Components – Effects Panel
Effects Panel
Opacity
Blending Mode
Isolate Blending
Knockout Group
Clear Effects
Add Effects
Remove Effects
The Effects panel is located in the Window Menu. It is used to determine the
degree of opacity for an object, stroke, fill, and text. Opacity refers to the
percentage of solid color displayed in any of the elements previously
mentioned. The components in this panel specify how colors in transparent
objects interact with objects behind them.
Opacity is used to adjust the transparency of an object. Transparency can be
scaled from completely transparent (0%) to completely solid (100%).
Blending Mode is used to control the way colors blend with overlapping
objects. Color blending can be restricted to specific groups of objects.
Isolate Blending is used to restrict blending to specific groups of objects and
to prevent other objects from being affected.
Knockout Group is used to block opacity and blending attributes of every
object in the selected group.
Clear Effects is used to clear the effects of an object and make the object
opaque.
Add Effects is used to add an effect to a selected target.
Remove Effects is used to remove an effect to a selected target.
Transparency
Effects
Transparency is used to adjust the opacity of an object. Opacity refers to the
percentage of solid color displayed in an object. For example, when applying
color to an object, it is completely solid at 100% by default. By scaling the
opacity to 0%, you can format an object to be completely transparent.
Transparency can be applied to text and graphic objects.
Drop Shadow
Drop Shadow is used to add a shadow behind objects, strokes, fills, or text.
Inner Shadow
Inner Shadow is used to add a shadow that falls just inside the edges of an
object, stroke, fill, or text.
48
Identify the InDesign CS6 Components – Effects Panel (continued)
Outer Glow
Outer Glow is used to add a glow that emanates from the outer edges of an
Inner Glow
Inner Glow is used to add a glow that emanates from the Inner edges of an
Bevel and Emboss
Satin
Feathering
Basic
Directional
Bevel and Emboss is used to add various combinations of highlights and
shadows to give text and images a 3-D appearance.
Satin is used to add interior shading to the object that resembles a satin finish.
Feathering is another way to apply transparency to an object. Feathering
creates a subtle transition from opaque to transparent around the edge of an
object, so that any underlying objects, or the page background, is visible
through the feathered area. InDesign CS6 features three types of feathering:
Basic, Directional, and Gradient.
Basic Feather softens or fades the edges of an object over a distance that you
specify. The object displays a blurred effect around the edges.
Directional Feather softens the edges of an object by fading the edges to
transparent from directions that you specify. For example, you can apply
feathering to the top and bottom of the object, not the left or right side.
Gradient
Gradient Feather softens the areas of an object by fading them to transparent.
By default, the object fades from opaque to transparent and left to right. You
can reverse the gradient to display right to left.
Feather Widths
Feather Widths is used to set the distance over which the top, bottom, left
side, and right side of the object fade to transparent. Select the Lock option to
fade each side of the object by the same distance.
Noise
Noise is used to specify the amount of random elements in the softening glow.
Use this option to create a softer glow.
Choke
Choke is used along with the width settings to determine how much of the
glow is opaque and how much is transparent; large settings increase opacity
and small settings increase transparency.
Shape
Shape is used to choose an option—First Edge Only, Leading Edges, or All
Edges—to demarcate the object’s original shape.
Angle
Angle is used to rotate the frame of reference for the feathering effect such
that, as long as you don’t enter a multiple of 90 degrees, the feathering edges
are skewed rather than parallel to the object.
49
Exercise – Creating an Object Style
1. Windows > Styles > Object Styles
2. From the Object Styles panel menu, select New Object Style
3. In the dialog box, enter the style name “Logos” in the name field.
4. Select Basic Attributes in the left panel and make the following selections:
Fill
Stroke
None
None
Weight
0 pt
Type
Solid
5. Select Effects for Object in the left panel and make the following selections:
Transparency
Basic Feather:
Corners:
Mode: Normal
On
Diffused
Opacity
Feather Width:
Noise:
6. Click OK.
50
100%
0.125 in
0%
Distance
Choke:
0.0625
0%
Exercise – Applying an Object Style
.
2. Create a graphic frame with the following dimensions:
W
1.855 in
H
1.04 in
X
0.375 in
Y
1.15 in
.
4. Edit Menu > Copy. Edit Menu > Paste a graphic frame with the following dimensions:
W
W
W
W
W
W
1.855 in
1.855 in
1.855 in
1.855 in
1.855 in
1.855 in
H
H
H
H
H
H
1.04 in
1.04 in
1.04 in
1.04 in
0.625 in
1.04 in
X
X
X
X
X
X
0.375 in
0.375 in
0.375 in
0.375 in
0.375 in
0.375 in
Y
Y
Y
Y
Y
Y
2.31 in
3.9394 in
5.1703 in
6.6619 in
8.125 in
8.97 in
5. File > Place.
6. Documents > InDesign CS6 Class Files > Links > Day1.
7. Hold down the Ctrl Key and select the following logos:
DeVry University
Excelsior College
University of Maryland University of Phoenix
Northern Arizona University
Westminster College
8. Click Open.
9. Click once in the appropriate frame to place each logo.
10. Select each frame and apply the following formatting:
Control Panel > Fit Content Proportionally
Object Style Panel > Logos Style
51
Create a Layer
Layers
Stacking
Separate Layers
Layers Panel
Layers are transparent page elements that are used to group objects and
display them in the appropriate stacking order.
Stacking is the order in which objects display on top of each other in a
document. It is similar to stacking sheets of paper in a vertical pile. Stacking
order applies to layers in a document and objects within a layer.
Graphics and text can be placed on separate layers. Layers can be displayed
or hidden to give the overall appearance of one object. Individual layers can
be edited, moved, or deleted without affecting other layers.
The Layers Panel displays the available layers in a document. The Layers
Panel lists layers with the front most layer displayed at the top of the panel.
It is used to create, duplicate, delete, hide, lock, and merge layers. The
options on the panel determine how layers are displayed and printed.
Layers Menu
Commands
Command Icons
Commands Icons
Menu Commands
The New Layer and Delete Layer icons are located at the bottom of the Layers
Panel. These shortcuts are used to add and delete a layer. When a layer is
created, you can change the name of the layer to something meaningful and
assign a color so that it is easily distinguished.
Each layer created displays the Show/Hide
and Lock/Unlock
icons to
the left of layer title. These shortcuts are used to manage the visibility and
control of the objects on each layer. The Layers Menu includes, but is not
limited to, shortcut icon commands and additional commands to duplicate,
merge, show/hide all and lock/unlock all layers simultaneously.
52
Exercise – Creating a Layer
1. Layers Panel > Double – click Layer 1.
2. In the Name field, enter “keynote speaker” as the title.
3. Optional: In the Color field, select a different color.
4. Click OK.
5. Click in a blank area to deselect the text frames.
6. Click the triangle to the left of the layer title to display the objects on this layer.
7. Layers Panel > Create New Layer.
8. Double – click Layer 2.
9. In the Name field, enter “front cover” as the title.
10. Click OK.
53
Place a Graphic (Import)
Place Command
The Place Command is used to import text or graphics created from different
applications. Images can be imported one at a time or multiple images at
once. You can select multiple images by holding down the Ctrl Key. The
selection tool will load the images in the order selected. Multiple images will
be imported later in this manual.
Place Dialog Box
The Place Dialog Box includes options to select the import features for the
specific file type, replace the existing content in the frame with the imported
file, and preview the text or graphic file.
Look In
File Name
File of Type
Displays a drop-down list of options to navigate to the desired location.
Displays a field to view the name of the selected file(s).
Displays a field to select the type of files that you want to open.
Show Import Options
Displays a checkbox to view the import options for the selected file type.
Replace Selected
Item
Displays a checkbox to replace the existing content in the frame with the
imported file.
Preview
Linked Images
Graphic Frames
Displays a checkbox to preview a text or graphic file.
Importing graphics is the only method to add images created in other
applications to an InDesign CS6 document. Images are linked to the original
files on the computer instead of being inserted into the document.
See Appendix B for a list of supported image file types.
Note: The Copy/Paste feature is not an option for adding images created in
other applications. It does support moving images within the document.
Graphic frames work in a similar fashion as the text frames previously
discussed. Eight handles are used to control and define the vertical and
horizontal dimensions of the frame. The diagonal lines inside the frame are
different from the text frame. They indicate that an image has not yet been
placed in the document.
Graphic Frame Example
Diagonal Indicator
Resizing Handles
Place Gun
The Place Gun is the icon that displays when text or graphics are imported
into an InDesign CS6 document. The I-beam displays a black arrow with a
preview of the text or graphic.
Place Gun Example
54
Exercise – Placing a Graphic (Importing a Graphic)
1. Pages Panel > Double-click Page 1.
2. Place your mouse on the vertical ruler; then click, hold, and drag the ruler guide to:
.
7.5
7.25
4. Place the mouse next to the vertical ruler guide, and then drag down and to the right to cover right
half of spread.
.
6. In the Control Panel, enter the following dimensions.
X
7.57 in Y
0.07 in W
6.93 in H
10.5 in
7. File > Place and make the following selections.
Look In
File Name
File Type
Show Import Options
Preview
Documents > InDesign CS6 Class Files > Links > Day 1
Cover Image
Importable Files
Deselect checkbox
Deselect checkbox

8. Click Open.
9. Place the mouse (place gun) on the graphic frame, and click once.
55
Apply Graphic Formatting
Graphic
Formatting
Options
The formatting options for imported graphics include fitting the frame to the
size of the image and scaling an image to fit the size of the frame. . The
frame fitting options listed below can be accessed from the Control Panel and
the Object Menu. The scaling options can be accessed from the Control Panel
and the Transform Panel.
Control Panel
Scaling and
Framing Options
Fill Frame
Proportionally
Fill Frame Proportionally option is used to automatically adjust the imported
graphic to fit the size of the frame. The width and height proportions remain
intact while the image is placed.
Fit Frame
Proportionally
The Fit Frame Proportionally option is used to automatically adjust the frame
to fit the size of the picture. The width and height proportions remain intact
while the image is placed.
Fit Content to
Frame
The Fit Content to Frame option is used to manually resize the picture to the
size of the frame. For example, if the picture is larger than the frame, then
this option will adjust the picture to fit the frame.
Fit Frame to
Content
Center Content
Auto – Fit
Resize or Mask
The Fit Frame to Content option is used to manually resize the frame to the
size of the picture. For example, if the picture is smaller than the frame, then
this option will adjust the frame to fit the picture.
The Center Content option is used to center the image within the frame.
The Auto – Fit option is used to automatically apply any of the fitting options
previously described.
Resize an Image
Transform Panel
Scaling Options
The Transform Panel includes a range of options that are used to scale, rotate,
and flip objects. This panel is also used to specify the horizontal and vertical
positions, as well as the width and height of an object.
Scale X
Percentage
The Scale X Percentage is used to reduce or enlarge the horizontal percentage
of an object.
Scale Y
Percentage
The Scale Y Percentage is used to reduce or enlarge the vertical percentage of
an object.
Constrain Button
The Constrain Proportions for Scaling button is used to maintain the object’s
relative proportions when scaled.
56
Exercise – Apply Graphic Formatting
1. Control Panel > Fill Frame Proportionally > Center Content.
2. Click in a blank area to deselect the Cover Image.
Look In
File Name
File Type
Show Import Options
Preview
50 – Year Logo.eps
Importable Files
Deselect checkbox
Deselect checkbox

4. Click Open.
5. Click in a blank area to display the 50 – Year Logo.eps.
6. While the image is selected, apply the following scaling dimensions:
7. Control Panel > Scale X Percentage > 50%.
8. Control Panel > Scale Y Percentage > 50%.
57
Apply Additional Text Formatting (Leading  Kerning  Tracking)
Special Characters
Leading
InDesign CS6 supports the use of special characters beyond the alphanumeric
characters and symbols on the keyboard. For example, the copyright symbol (©),
the registered trademark symbol (®) and the bullet character () are just a couple
of special characters that are available in the Type Menu to format and enhance
the readability of your document.
Leading is the vertical distance from the baseline of one line of text to the
baseline of the next line of text. The baseline is an imaginary line on which
characters of text “sit.” Leading affects the readability of text.
Leading Example
Baseline
Vertical Distances
Baseline
Leading is the point size of the type plus the space between two lines of text.
Large type requires less leading while smaller type requires more leading to be
legible.
Kerning
Tracking
Kerning is used to adjust the spacing between a pair of characters. This is
desirable with some letter pairs to achieve a balanced look.
The two kerning options include Metric and Optical.
Tracking is the space between letters and words of text. It is used to adjust
the visual denseness or openness of a selected block of text. Tracking can
sometimes be used to help fit text within a specified space, but should be
adjusted carefully. If letters are tracked too tightly or too loosely, the text
may be difficult to read. There are five tracking options available: Very
loose, Loose, Normal, Tight, and Very tight. No track sets tracking to the
letter spacing defined by the font manufacturer.
Using Text to
Format an Image
Text can be used to format or enhance an image. For example, you can
arrange text on top of an image to format the cover page of an event program.
There are a variety of ways to apply this effect to a document. It is
recommended that you use the three – step process described below to format
a graphic with text.
Step One
By now, you should be familiar with using the Text Tool to insert text within
a document. The Type Menu and Control Panel provide access to a variety of
font and paragraph formatting features.
Step Two
Text frames make it is easy to move blocks of text within a document. You
can move or position text frames as individual objects on the same layer or as
objects on separate layers.
Step Three
Displaying overlapping objects in a document requires you to position or
stack the objects in a specific order. Stacking order is discussed in more detail
in the next section of this manual.
58
Exercise – Applying Leading  Kerning  Tracking
.
2. Place the mouse on the image, and then drag down and to the right to create a text frame.
3. Enter the text displayed below:
Maricopa Community Colleges
2012 Student Success Conference
Reclaiming the American Dream:
Community Colleges and the Nation’s Future
Arizona Biltmore  October 26, 2012
• Follow the path below to insert the bullet character between the location and the date.
Type Menu > Insert Special Character > Symbols > Bullet Character.
4. Select the entire block of text and apply the following formatting options:
Font Type
Helvetica 67 Medium Condensed
Font Size
18pt
Leading
21.6 pt
Kerning
Optical
Tracking
30
Fill
Paper
.
59
Arrange Objects
Page Elements
Stacking Order
Arrange Command
The text and graphics elements of a document are stored in frames and
referred to as objects. These objects can be displayed separately, side-by-side,
or in a stacked order.
Stacking is the order in which overlapping objects are displayed in a
document. It is similar to stacking sheets of paper on top of each other in a
vertical pile. The stacking order makes a difference when a large graphic is
covering several others making them invisible to the eye.
As previously discussed, the Layers command is a method used to manage
overlapping objects. The Arrange command in the Object Menu is another
method used to modify the stacking order.
The four options under the Object Menu > Arrange Command used to control
the stacking order includes: Bring to Front, Bring Forward, Send Backward,
and Send to Back.
Bring to Front
Bring to Front moves an object to the top of the stack with one click. The
object must be selected to move it to a different level in the stack.
Bring Forward
Bring Forward moves an object to the top of the stack one level at a time. It
may take several clicks to move the object to the desired level.
Send Backward
Send Backward moves an object to the bottom of the stack one level at a time.
It may take several clicks to move the object to the desired level.
Send to Back
Hidden Objects
Send to Back moves an object to the bottom of the stack with one click. It
may take several clicks to move the object to the desired level.
There may be a time when the object that you want to move is hidden.
If you need to select it, hold down the Ctrl Key and click on the stack near the
hidden object.
Hidden Object Example
Hidden Object
(Selected)
When the selection handles for the object display, you can use any of the
options previously mentioned to rearrange the stacking order of the object.
60
Exercise – Arranging Objects
1. Select the Maricopa … text frame and enter the following dimensions:
X
7.6672 in
Y
8.43 in
W
5.46 in
H
1.5317 in
2. If the text frame displays as a hidden object after moving it, follow the path displayed below:
Object Menu > Arrange > Bring to Front.
3. If the text frame displays on top of the Cover Image, go to Step 4.
4. Select the 50 – Year Logo graphic frame.
X
12.85 in
Y
0.375 in
W
1.1833 in
H
0.8997 in
5. If the graphic frame displays as a hidden object after moving it, follow the path displayed below:
Object Menu > Arrange > Bring to Front.
6. Click in a blank area to deselect the text.
61
Prepare a Document for Delivery (Preflight Panel)
4 – Step Process
InDesign CS6 is used to create and prepare documents for print – and web –
based delivery. As you make the final preparations to deliver your document
to its intended audience, follow the four-step process listed below.
•
•
•
•
Check and resolve errors.
Print a document.
Package a document.
Export files for publishing via print or the web.
Preflight
Preflight is the process of performing quality checks on the document before
printing it. The Preflight command checks a document for problems and alerts
you to issues prior to completion. One of the most common errors is a
missing link. This feature identifies the problem, gives specific information
about what needs to be corrected and the resolution for the error.
Live Preflight
The Live Preflight command continuously checks your document for preflight
errors as you create your document and alerts you to them at the bottom of the
InDesign interface. Since this feature is activated by default, you have the
option to turn it off and perform a manual check from the Preflight Panel,
Preflight Panel
The Preflight Panel provides the information needed to fix errors in the
document. The Error window displays the errors in your document and the
Info Window provides details about resolving the errors. Additional options
include creating and sharing Preflight profiles and reports.
NOTE: The Preflight icon is green when no errors have been identified.
It is red and displays the total number of errors that have been identified.
Resolve Errors
Links refer to any imported image files being used in the document.
Linked files must always accompany the InDesign document when preparing it
for print– or web – based delivery. If the Links folder is moved from the
original location, the Preflight panel displays the error as a missing link and
provides the fix in the Info window to relink the missing image. Relinking an
image is defining the path to the file location
62
Exercise – Preparing a Document for Delivery (Preflight Panel)
1. Window > Output > Preflight.
2. Click once in the On checkbox to deselect it.
3. Close the Preflight Panel.
4. Click the X on the document tab to close the Conference Brochure.
5. Start Menu > Documents > InDesign CS6 Class Files.
6. Select the Links folder and move it to the Desktop.
7. Close the InDesign CS6 Class Files window.
8. InDesign CS6 > File > Open Recent > Conference Brochure.
9. In the Adobe InDesign Error dialog box, click OK.
10. Window > Output > Preflight.
11. Preflight Panel > Links > Missing Link.
12. Click the page number link of the Cover image.
13. Click the red question mark
displayed on the image.
14. Desktop > Links Folder > Cover Image.
15. Click Open.
16. Click OK.
18. File > Save or Ctrl + S.
63
Apply Your Knowledge
Independent
Exercise
Now it’s time to assess your knowledge of the concepts previously discussed
in this manual. Use the skills you have learned from pages 2 – 59 to design
the last page of the event program. Work independently to complete this
exercise. If necessary, refer to the table contents to find the appropriate
concept and associated steps.
Building Blocks
The primary concepts listed below are the major building blocks you need to
complete this task.
1.
2.
3.
4.
5.
Mini – Steps
Create a new layer entitled back cover.
Create a header with the text getting around.
Place the Arizona Biltmore map.
Place the Planning Committee text.
Place the 50 – Year logo.
It may seem like just five easy steps to create the back cover. However, there
are several steps within each concept required to complete each one.
For example, creating the header requires you copy and paste the header
from page 2, modify the text and arrange it on page 1, unlock the header to
copy it and lock it again before leaving page 2.
Back Cover
Example
64
Exercise – Applying Your Knowledge – Header and Layer
Copy and paste the header graphic on a new layer. Edit the text and lock the header graphic.
2. Select the “Gold Sponsors” header.
3. Object Menu > Unlock.
4. Edit > Copy.
5. Object Menu > Lock.
7. Layers Panel > Select the Create Layer icon.
8. Double – click Layer 3.
9. In the Name field, enter “back cover”, and then Click OK.
10. While the “back cover” layer is selected, Edit > Paste in Place.
11. Enter the following dimensions to arrange the header at the top left corner of Page 1:
X
0 in
Y
0 in
W
7.3681 in
.
13. Select the “Gold Sponsors” text and enter “getting around”.
> “getting around” header.
65
H
0.8994 in
Exercise – Applying Your Knowledge – Map and Border (continued)
Place the map on the back cover. Center the image and add a border.
.
2. Click, hold and drag to the following dimensions:
X
1.4 in
Y
1.0292 in
W
4.61 in
H
4.5208 in
3. File > Place > Documents > InDesign CS6 Class Files > Links > az biltmore map.
4. Click Open.
5. Click once inside the graphic frame.
.
7. Control Panel > Center Content.
8. Select the following settings from the Control Panel:
Stroke
Black
Weight
Thin Thick Thin
9. Click in a blank area to deselect the map.
66
Weight
5 pt
Exercise – Applying Your Knowledge – Committee Text (continued)
Place and format the Planning Committee 2012 text.
1. File > Place > Documents > InDesign CS6 Class Files >Day 1 > Planning Committee 2012.
2. Click Open.
X
2.09in
Y
5.95 in
W
3.5024 in
H
2.54 in
. Place the cursor in the text frame and click once.
5. Edit Menu > Select All. Apply the following formatting options:
Font Type
Align
Fill
Helvetica 57 Condensed
Center
Black
Font Size
Kerning
9pt
Leading
Metrics Tracking
11 pt
0
6. Select the first line “Planning Committee 2012” and apply the following formatting options:
Font Type
Kerning
Fill
Helvetica 77 Bold Condensed Font Size 11pt
Metrics
Tracking 0
C = 15 M = 100 Y = 100 K = 0
.
67
Leading
Space After
13pt
0.1125 in
Exercise – Applying Your Knowledge – 50 Year Logo (continued)
Place and format the 50 – Year Logo.
1. File > Place > Documents > InDesign CS6 Class Files > Links> Day 1 > 50 Year Logo.tif.
2. Click Open.
X
2.906 in
Y
8.5713 in
W
1.988 in
H
1.512 in
4. Select the “getting around” header, Shift + Click and select the map and the logo.
7. File Menu > Exit.
68
Notes
69
Plan a Publication
First Step –
Planning!
Before you begin working on your publication in InDesign, it is important to
go through some planning steps first. “Planning is probably the most
important step in creating a successful publication of any kind.” says Jacci
Howard Bear of About.com. Following is some information from “How to do
Desktop Publishing and Desktop Printing.”
http://desktoppub.about.com/od/courses/ht/how_to_do_dtp.htm
4 Questions
Planning helps ensure that the final document accomplishes your goal.
Four easy questions can help you plan your document:
1. What are you creating?
• A conference booklet, an online interactive newsletter, a new
employee orientation pamphlet, a training resource guide, a
department promotional tri-fold, a graduation postcard, etc.
2. What is the purpose of the document?
• To inform, to persuade, to provide instructions, to announce, etc.
3. Who is the audience of your document?
• Conference attendees, employees, students, vendors, training
participants, internal or external customers, parents, etc.
4. How will you layout your document?
• Print- or web-based
• Fonts, tables, columns, colors, pages, etc.
Begin with your
End in Mind
Content!
Before opening the software, know where you are going with your design.
Write it out or make a sketch. Even the roughest of sketches are quite useful.
Your content is the most important part of your publication!
•
•
•
Elements
Ensure your content is accurate, straightforward, and concise.
Use relevant images, graphics, and charts whenever possible.
Are you importing content?
Identify the elements you will you use to enhance your document.
•
•
•
•
•
•
Will your document contain text?
What type of images will you include?
Will you wrap text around the images?
Will you have a common logo?
What colors do you have in mind?
What fonts must you have available on your computer?
See Appendix A for a blank Publication Planning Guide.
70
Exercise – Planning a Publication
1.
Review the plan below for the publication that will be created in today's class.
Step
Notes
What
Create an online interactive newsletter from an existing
document.
Purpose
Audience
Content
Provide information about programs and services at each
college and how they connect to the community.
Community members, prospective students, faculty, staff, and
administrators from higher education institutions.
Chancellor’s Message, Governing Board Article, Community
Advisory Article, ACE Program Article, Message from the
Presidents, Campus Tour Representatives table. (Most text and
images will already be placed in the document.)
Graphics – Chancellor, Governing Board Member, College
Presidents, MCCCD Logo, MCCCD Recruitment Video.
Elements
Text – Chancellor’s Message, Governing Board Article,
Community Advisory Article, ACE Program Article, Message
from the Presidents, Campus Tour Representatives.
(Most text and images will already be placed in the document.)
Fonts – Helvetica and others (Need to be downloaded and
installed on my computer.)
Layout
Four–page newsletter will consist of four letter–sized (8.5 x 11)
pages, with portrait orientation and interactivity. Export files
for publishing in alternate formats (i.e. print-based, interactive
and Flash-based PDF files).
71
Open an Existing InDesign CS6 Document
Two Ways to
Open
Open a Recent
Item
Once you have closed out of a document, there are two ways to open it again.
The first and quickest to open an existing document is to double – click it.
The second method is to start up InDesign CS6 and open the existing
document from within the application. From within the application, you can
use the open recent items or the open commands.
InDesign CS6 keeps track of recently opened documents on the Welcome
Screen and in the File Menu. The Open a Recent Item command displays a
list of the ten (10) most recent documents. You may open any of those
documents simply by selecting the appropriate document name.
Open a Recent Item
Open Command
You can change or reset the number of recent items displayed from the
following path: InDesign CS6 > Edit Menu > Preferences > File Handling.
Open Command
The Open Command displays a folder icon on the Welcome Screen. You can
also access this command from the File Menu. When this command is
selected, a dialog box displays listing the files in the current folder. You can
navigate to a different folder to locate the appropriate document, if necessary.
Welcome Screen
The Welcome Screen displays automatically the first time you launch the
application. The Don’t Show Again checkbox is used to hide the Welcome
Screen while in the current document and maintain that setting for all future
documents. The Welcome Screen can be restored at any time from the Help
Menu > Welcome Screen.
72
Exercise – Opening an Existing Document
1. Start Menu > All Programs > Adobe Design and Web Premium CS6 > Adobe InDesign CS6.
2. Welcome Screen or File Menu > Open > Libraries > Documents > InDesign CS6 Class Files >
Day 2 > Interactive Newsletter.
3. Click Open.
73
Identify Additional InDesign CS6 Components – Interactive Panels
Interactive
Command
The Interactive Command is used to display and hide nine (9) different panels
used to create interactive documents. Engaging interactive documents
include, but are not limited to, features such as buttons, movies, sound clips,
hyperlinks, bookmarks, and page transitions. Listed below are the sub – menu
commands associated with the Window Menu > Interactive path:
Animation
The Animation panel is used to make objects move when an InDesign CS6
file is exported to an Adobe Flash Player (SWF) file. SWF is a Shockwave
Flash Movie file used for multimedia. For example, you can animate an audio
clip to play automatically when the exported SWF file is opened. Animation
is not supported when an InDesign CS6 file is exported to Interactive PDF.
Bookmarks
The Bookmarks panel is used to create text – based links to navigate within
documents exported as an Adobe PDF. PDF is a Portable Document Format
file used primarily for online viewing and printing. Bookmarks created in an
InDesign CS6 document display in the Bookmarks tab on the left side of the
Adobe PDF document. Each bookmark jumps to a text anchor or a page.
Buttons and
Forms
The Buttons and Forms panel is used to design Interactive PDF forms.
Buttons are used to add actions to submit a form by email or print it. You can
also use buttons to create navigation paths for multi-page documents.
Hyperlinks
The Hyperlinks panel is used to create and edit hyperlinks. You can use
hyperlinks to send an email message, open a web page, open a file in another
application, or another page in the same document. Hyperlinks work the same
in all exported file formats (i.e. SWF, PDF, etc.)
Liquid Layout
Liquid Layout is a general term that covers a set of specific layout rules. The
rules apply to a page to determine how the objects on a page adapt when you
change the size, orientation, device, etc. It is used to design documents for
publishing multiple page sizes, orientations, formats and devices.
Media
The Media panel is used to format audio and video clips to open immediately
when an exported InDesign CS6 file loads as an Adobe Interactive PDF or
Adobe Flash Player (SWF) file.
Object States
The Object States panel is used to create multiple versions of an object.
A state is a version of a page item. An object that includes multiple states is
called a multi-state object. One of the most common uses for a multi-state
object is a slide show that lets viewers of a SWF file click through a set of
images. Only one state is visible on the page at a time. For print and PDF
output, only the active state appears in the final output.
74
Identify Interactive Panels (continued)
Page Transitions
The Page Transitions panel is used to create a visual decorative effect such as
a dissolve or wipe when turning pages in a document that is exported to PDF
or SWF format. You can apply page transitions to individual spreads or all
spreads in a document. You cannot apply page transitions to different pages
in the same spread or Master Pages.
SWF Preview
The SWF Preview panel is used to review the animations in a thumbnail view
within the panel so that you do not have to leave the InDesign CS6
application. You can preview a selected page, spread, or the entire document..
Timing
The Timing panel is used to change the order of when an animated object
plays. For example, you can change one set of animations to occur when the
page is loaded, and change another set of animations that occur when the page
is clicked. The Page Load event automatically plays the animations listed in
sequence by default when the page opens. The Page Click event plays the
animations listed in sequence each time the page is clicked.
InDesign CS6
Workspaces
A workspace is a group of settings that specify which panes are displayed and
how they display in the Panels Pane. InDesign CS6 provides several
predefined workspaces. The Workspace Menu is located on the right side of
the document window to the left of the search field.
Predefined
Workspaces
The Essentials workspace is the default. You can customize the panel
location, keyboard shortcuts, and menus and save them as a new workspace.
You can also reset, create, or delete a workspace. If you change the
workspace from Essentials to Digital Publishing, a different set of panels
displays in the Panels Pane.
Workspace Menu
Panels Pane
75
Exercise – Identifying Additional InDesign CS6 Components
1. Window Menu > Interactive > Hyperlinks.
2. Click, hold, and drag the top of the interactive panel to the bottom of the Panels Pane.
3. Window Menu > Interactive > Page Transitions.
4. Repeat Step 2 to display the Page Transitions panel in the Panels Pane.
5. Workspace Menu > Digital Publishing.
• Note the panels required for building documents for digital publishing output display.
6. Workspace Menu > Essentials.
• Note the default panels display again.
76
Notes
77
Place and Format a Table
What is a Table?
Tables organize information into horizontal rows and vertical columns.
The intersections of the rows and columns create cells. Each cell is an
individual square in which you can enter text. Tables make information easier
to read. For example, tables can be used to create forms and side-by-side
paragraphs. The Tab key advances the cursor to the next cell. At the end of
the last row, pressing Tab adds a new row.
Insert a Table
Within InDesign CS6, you must select the Type Tool and draw a text frame to
create a table. The Table Menu is used to insert a table, convert text to a table,
and convert a table to text. This menu also supports multiple formatting
options such as adding borders, inserting and deleting rows and columns, and
merging cells.
Place a Table
If you already have a table created in a Word or PDF document, you can place
(import) that table directly into InDesign CS6 instead of recreating it.
When you click and drag the mouse, the table is automatically placed inside a
text frame. You can make edits or changes to a table that you place from a
Word file. When placing a table from a PDF file, you cannot make changes
because it imports as an image.
Selecting
Within a Table
Before making format changes such as the font style, size, stroke (border) and
fill (shading), the cell contents must be selected first. Table selection shortcuts
are explained below.
Cell
To select a cell, click in the cell and drag the mouse pointer to the right.
Row
To select a row of cells, place the mouse pointer to the left edge of the desired
row, When the I–Beam changes to a black arrow pointing horizontally
(across), click one time.
Column
To select a column of cells, place the mouse pointer to the top edge of the
desired column, When the I–Beam changes to a black arrow pointing
vertically (down), click one time.
Block of Cells
To select a block of cells, place the mouse pointer in the desired starting cell
and drag the mouse pointer through the cells to be selected.
Entire Table
To select an entire table, place the mouse pointer in the top left corner of the
table. When the I–Beam changes to a black arrow pointing diagonally (down
and across), click one time.
Column
Entire Table
Row
78
Exercise – Placing and Formatting a Table
2. File Menu > Place > Libraries > Documents > InDesign CS6 Class Files >
Day 2 > College Contacts.
3. Place the mouse pointer on the left margin below the Campus Tours text.
4. Click, hold, and drag the mouse down and to the right to the following dimensions:
X
0.6604 in
Y
1.4583 in
W
7.4113 in
H
3.2329 in
5. Tools Menu > Type Tool.
6. Place the mouse pointer near the top border of the first column. When the I–Beam changes to a
black arrow pointing vertically (down) click once to select the first column.
7. Apply the following text formatting options:
Font Type
Janson Text LT Std
Font Style
75 Bold
Font Size
10 point
Leading
Auto or 12 point
8. Place the mouse pointer near the left border of the first column. When the I–Beam changes to a
black arrow pointing horizontally (across) click once to select the first row.
9. Repeat Step 7.
10. Place the mouse pointer on the inside border between the first and second columns. When the
I–Beam changes to a black two-sided arrow pointing horizontally (across), click, hold and drag
the border to the left to resize the column.
11. Select the inside border between the second and third columns and repeat Step 10.
12. Select the inside border between the third and fourth columns and drag the border to the right.
79
Insert a Hyperlink
Hyperlinks
Hyperlinks are used to navigate to another location. When you create a
hyperlink, you must specify the source and destination. The source can be
text, text frames, or graphic frames. When you click the mouse on the source
the document navigates to the destination.
Delete a hyperlink
Create a hyperlink
The destination can be a page or a text anchor (specific area) in the same
document, a different document, or a web page. You can also configure a
hyperlink to open your default email application to the compose window and
address the message (TO: field and Subject Line).
URL
The Uniform Resource Locator (URL) is a hyperlink destination option. It is
used to navigate to a specific location in the same document, a different
document, or a web page.
Email
The Email link is another hyperlink destination option. It uses the HTML
(Hypertext Markup Language) mailto: command to navigate to the default
email application and open a compose window. The hyperlink created in your
InDesign CS6 document automatically populates the To: and Subject fields.
80
Exercise – Inserting a Hyperlink (Email Address)
1. Tools Panel > Type Tool.
2. Select the email address for jesus.chaidez@cgcmail.maricopa.edu located in the first cell of the
Email column.
3. Edit Menu > Copy or Ctrl + C
4. Panels Pane > Hyperlink Panel > Create New Hyperlink.
5. Make the following selections:
Link To
Email
Address
Edit Menu > Paste the email address
Subject Line
(Optional) Campus Tours Info
6. Click OK.
81
Exercise – Inserting a Hyperlink (Text – Based URL or Web Page)
2. Select the text Chandler-Gilbert after Dr. Linda Lujan’s name.
Link To
URL
URL
http://www.cgc.edu
Shared Hyperlink Destination
Leave the checkmark. (Keep this default.)
5. Click OK.
82
Exercise – Inserting a Hyperlink (Image – Based URL or Web Page)
2. Place the mouse pointer on Dr. Linda Lujan’s image below the Message from the Presidents
header and double-click her image to select the frame.
• When the when the blue frame box appears you have selected correctly.
Link To
URL
URL
http://www.cgc.maricopa.edu/community/President/Pages/Officeof-the-President.aspx
Shared Hyperlink
Leave the checkmark. (Keep this default.)
Destination
5. Click OK.
83
Place Multimedia Files (Insert)
Multimedia File
Types
File Conversion
Tips
Video and audio clips (multimedia) can be added to InDesign CS6 documents
and played when exported to Adobe PDF – Print, Adobe Interactive PDF,
Adobe Flash SWF, or other web – based formats. InDesign supports the
following video and audio file formats:
Adobe PDF – Print
Adobe Interactive PDF Flash SWF
MP4 (Recommended)
MP3 (Audio)
MP4 (Recommended)
MP3 (Audio)
MOV (QuickTime)
AVI
MP4 (Recommended)
MP3 (Audio)
FLV
F4V
SWF
There are a wide variety of multimedia files that are not compatible with
InDesign CS6 and must be converted to one of the supported formats
displayed in the previous table. For example, a Windows Media Video file
(WMV) must be converted to a supported format such as MP4.
MP4 is the recommended format for converting non-compatible video files.
Converting video files to a compatible format does not change the original
size of the video. For example, if the original size of a non-compatible file is
the size of a thumbnail, the size will remain the same when the file is
converted to a compatible format. Adobe Premiere and Final Cut Pro are two
video editing applications that provide additional formatting options.
Links Folder
Keep track of the media files you add to an InDesign document during the
production cycle. If you move a linked media clip after adding it to the
document, use the Links panel to relink it. If you send the InDesign document
to another person, include any media files you add. The Links folder is the
best place to store your multimedia files.
Linked
Multimedia Files
Importing multimedia is the only method to add video and audio clips created
in other applications to an InDesign CS6 document. Movies and are linked to
the original files on the computer instead of being inserted into the document.
See Appendix B for a list of supported image file types.
Note: The Copy/Paste feature is not an option for adding multimedia. It does
not support moving movie and sound clips within the document.
Graphic
Formatting
Graphic frames are also used to place video and sound clips. The formatting
options for imported multimedia include fitting the frame to the size of the
image and scaling an image to fit the size of the frame.
The same frame fitting options used for graphics are also used for inserting
video and audio clips.
84
Exercise – Placing Multimedia Files (Video)
1. Panels Pane > Click Pages.
2. Double-click Page 4 to navigate to that spread:
Look In
File Name
File Type
Show Import Options
Preview
mccdnumbers
Importable Files
Deselect checkbox
Deselect checkbox

4. Click Open.
5. Place the mouse pointer near the center of the page in the blank space below the Maricopa Logo
on Page 4.
6. Click, hold, and drag the mouse down and to the right and release it to create a graphic frame.
8. File Menu > Save or Ctrl + Save.
85
Exercise – Placing Multimedia Files (Audio)
1.
Panels Pane > Click Pages Panel.
2. Double-click Page 1 to navigate to that spread:
Look In
File Name
File Type
Show Import Options
Preview
Glasper Audio
Importable Files
Deselect checkbox
Deselect checkbox

4. Click Open.
5. Place the place gun with the audio file loaded on the pasteboard (whitespace around document).
6. Click, hold, and drag the mouse down and to the right and release it to create a graphic frame.
7. Using the selection tool, move the graphic frame to the bottom corner of Dr. Glasper’s photo.
86
8. Preview the sound, click Media Panel, and click Play.
87
Apply Page Transitions
Page Transitions
The Page Transitions panel is used to create a visual decorative effect such as
a dissolve or wipe when turning pages in a document that is exported to PDF
or SWF format. You can apply page transitions to individual spreads or all
spreads in a document. You cannot apply page transitions to different pages
in the same spread or Master Pages.
Apply to All
Transitions
Transition options display in alphabetical order from Blinds to Zoom Out in a
drop – down menu on the Page Transitions panel. Most of these transitions
are designed to work with arrow keys or navigation buttons to activate the
desired page transition for the selected page.
Direction and
Speed
The direction and speed of page transitions are determined by the transition
option selected. For example, if you select the Push page transition, the
Direction drop-down menu automatically displays the options for turning the
page. The Speed drop-down menu automatically displays the options for how
fast or slow the pages turn.
Apply to All
The page transition is automatically applied to the selected page. The Apply
to All button displayed in the bottom right corner of the Page Transition panel
applies the current page transition to all pages in the document.
SWF Preview
The SWF Preview panel is used to review the animations in a thumbnail view
within the panel so that you do not have to leave the InDesign CS6
application. You can preview a selected page, spread, or the entire document.
Next/Previous Page
Set Preview Modes
Play/Clear Preview
88
Exercise – Applying Page Transitions
1. Window > Interactive > Page Transitions Panel.
2. Transitions > Page Turn (SWF Only).
3. Click the Apply to All button.
Page Transitions
Applied
Apply to All
4. Click the X in the Page Transitions Panel to close it.
5. Window > Interactive > SWF Preview Panel.
Next/Previous Page
Set Preview Document
Play Preview
6. Click the Set Preview Document button.
7. Click the Play Preview button.
8. Click the Next Page button (right arrow) three (3) times to view the page transition.
9. Click the Previous Page button (left arrow) three (3) times to view the page transition.
10. Click the X in the SWF Preview Panel to close it.
89
Prepare a Document for Delivery (Preflight Panel)
4 – Step Process
InDesign CS6 is used to create and prepare documents for print – and web –
based delivery. As you make the final preparations to deliver your document
to its intended audience, follow the four-step process listed below.
•
•
•
•
Check and resolve errors.
Print a document.
Package a document.
Export files for publishing via print or the web.
Preflight
Preflight is the process of performing quality checks on the document before
printing it. The Preflight command checks a document for problems and alerts
you to issues prior to completion. One of the most common errors is a
missing link. This feature identifies the problem, gives specific information
about what needs to be corrected and the resolution for the error.
Live Preflight
The Live Preflight command continuously checks your document for preflight
errors as you create your document and alerts you to them at the bottom of the
InDesign interface. Since this feature is activated by default, you have the
option to turn it off and perform a manual check from the Preflight Panel,
Preflight Panel
The Preflight Panel provides the information needed to fix errors in the
document. The Error window displays the errors in your document and the
Info Window provides details about resolving the errors. Additional options
include creating and sharing Preflight profiles and reports.
NOTE: The Preflight icon is green when no errors have been identified.
It is red and displays the total number of errors that have been identified.
Resolve Errors
Links refer to any imported image files being used in the document.
Linked files must always accompany the InDesign document when preparing it
for print– or web – based delivery. If the Links folder is moved from the
original location, the Preflight panel displays the error as a missing link and
provides the fix in the Info window to relink the missing image. Relinking an
image is defining the path to the file location
90
Exercise – Preparing a Document for Delivery (Preflight Panel)
1. If the Preflight Panel icon displays a green button and No Errors, no further action is required.
2. If the Preflight Panel icon displays a red button and the number of errors, follow Steps 3 – 12.
3. Double – click the Preflight Panel icon at the bottom of the page.
4. Preflight Panel > Error > Text > Missing Font.
5. Click the page number link of the error.
6. Review the Info section for any fixes.
7. Tools Panel > Type Tool.
8. Select the highlighted text in the first column and apply the following formatting.
9. Select the highlighted text in the first column and apply the previous formatting.
10. Resize the columns in the table.
12. File > Save or Ctrl + S.
91
Export Files
Publish Files
InDesign CS6 includes print presets for various types of commercial printers.
It is common practice to export InDesign files to PDF for publishing via print
or the web. PDF files provide a versatile way of distributing files. Any
computer on any platform can read PDF files with the free Adobe Reader
application or the full version of Adobe Acrobat.
Adobe PDF
Presets
Adobe PDF Presets are available to pick and choose the elements created in
InDesign CS6 for inclusion in the exported PDF file. For example, the default
preset for print-based PDF documents include viewing the PDF file after
exporting and including the hyperlinks. If any media (video or audio) files are
in the original document, those elements will not be exported for print-based
PDF documents. Media files are considered interactive elements.
Export an
Interactive PDF
Export to SWF or
Flash
Interactive PDF files support hyperlinks (email and web pages), video and
audio. Some interactive elements are not available for Interactive PDF files.
For example, the Page Turn page transition is available only when exporting
to a SWF or a Flash file.
SWF and Flash files support a full range of interactive elements, including
page transitions.
92
Exercise – Exporting Files for Print
1. File Menu > Export.
2. Libraries > Documents > InDesign CS6 Class Files > Day 2.
File Name
File Type
Interactive Newsletter – Print
Adobe PDF Print.
3. Click Save.
4. Select Adobe PDF Preset > (High Quality Print) (modified), if necessary.
Options
Include
View PDF after Exporting
Hyperlinks
5. Click Export.
93
Exercise – Exporting Files for Print (continued)
6. When the Adobe PDF for Print file opens, click the down arrow on the Adobe Acrobat Reader
toolbar and navigate to Page 2.
Page Navigation
7. Click the Chandler Gilbert text–based hyperlink.
8. If a security warning dialog box displays, click the Allow button.
•
The hyperlink will open in the default web browser for your computer.
9. Close the web browser to return to the PDF document.
10. Click the Dr. Linda Lujan image–based hyperlink.
11. Repeat Step 8 if necessary.
12. Click the down arrow to navigate to Page 4.
13. Place your mouse over the email hyperlink and hover. Do not click.
14. Click the red X to close out of the PDF file.
Note: The only interactive element supported by print – based PDF files is hyperlinks.
94
Exercise – Exporting Files for Interactive PDF
File Name
File Type
Interactive Newsletter – Interactive
Adobe PDF Interactive
3. Click Save.
4. Confirm the following checkboxes and radio buttons are selected.
5. Click OK.
95
Exercise – Exporting Files for Interactive PDF (continued)
6. When the Adobe Interactive PDF file opens, click the down arrow on the Adobe Acrobat Reader
toolbar and navigate to Page 2.
Page Navigation
•
11. Repeat Steps 8 if necessary.
12. Click the down arrow twice to navigate to Page 4.
14. Click the video at the bottom of Page 4 to activate it.
Note: The only interactive elements supported by Interactive PDF files are hyperlinks and
video.
96
Exercise – Exporting Files for Animation (SWF or Flash)
File Name
File Type
Interactive Newsletter – Animation
Flash Player (SWF)
3. Click Save.
4. Confirm the following information is displayed.
5. Click OK.
97
Exercise – Exporting Files for Animation (SWF or Flash) (continued)
6. When the Adobe SWF file opens, place your mouse near the bottom right corner of the document.
When the page curl displays, click it to navigate to Page 2.
Page Curl
•
11. Click the page curl twice to navigate to Page 4.
13. Click the video at the bottom of Page 4.
15. File Menu > Exit to close out of the InDesign CS6 document and application.
16. If prompted to save, click Yes.
Note: The interactive elements supported by SWF or Flash files are hyperlinks, video, and
page transitions.
98
APPENDICES
99
Appendix A – Blank Publication Planning Guide
Use this document setup plan as a guideline to help you plan your own project.
Step
Notes
What
Purpose
Audience
Content
Elements
Layout
100
Appendix B –File Formats
InDesign CS6
File Types
AVI
BMP
GIF
InDesign CS6 supports a host of image file types. Listed below are the image
types and acronyms for a few of the most commonly used and supported
image file types:
AVI (Audio Video Interleave). Movie File.
BMP (Bitmap) Image File.
GIF (Graphics Interchange Format Image File.
DOC/DOCX
DOC/DOCX (Microsoft Word Document).
EPS
EPS (Encapsulated Post Script) Image File.
INDD
INDD (InDesign Document).
JPEG
JPEG (Joint Photographic Experts Group). Image File.
MOV
MOV (QuickTime Movie). Video File.
MP3
MP3 (Media Player). Audio File.
MP4
MP4 (Media Player). Video File.
PDF
PDF (Portable Document Format).
PNG
PNG (Portable Network Graphics). Image File
TIFF
TIFF (Tagged-Image File Format). Image File.
101
Appendix C – Color Models
Color Models
The CMYK color model is used in the printing process. To understand it, it is
best to start with RGB color. The RGB color model (made up of red, green
and blue) is used in your computer monitor, and is what you will view your
projects in while still on screen. These colors, however, can only be viewed
with natural or produced light, such as in the computer monitor, and not on a
printed page. This is where CMYK comes in.
Mixing Colors
When two RGB colors are mixed equally they produce the colors of the
CMYK model, known as subtractive primaries. Green and blue creates cyan
(C), red and blue creates magenta (M), and red and green creates yellow (Y).
Black is added to the model because it cannot be created with the 3 subtractive
primaries (when combined they create a dark brown). The K, or “key,” stands
for black.
Printing Process
The four-color printing process uses four printing plates; one for cyan, one for
magenta, one for yellow and one for black. When the colors are combined on
paper (they are actually printed as small dots), the human eye sees the final
image.
Printed Colors
vs. On – Screen
Graphic designers have to deal with the issue of seeing their work on screen in
RGB, although their final printed piece will be in CMYK. Digital files should
be converted to CMYK before sending to printers, unless otherwise specified.
Because of this issue, it is important to use “swatches” when designing if
exact color matching is important.
Swatches provide a designer and client with a printed example of what a color
will look like on paper. A selected swatch color can then be chosen in
Photoshop (or a similar program) to insure the desired results. Even though
the on-screen color won’t exactly match the swatch, you know what your final
color will look like. You can also get a “proof” from a printer, which is an
example of your printed piece provided before the entire job is run.
Source: David Bann. “The All New Print Production Handbook.” Watson-Guptill
Publications. 2006.
102
Appendix D – Print a Document
Delivery Prep
Step Two
Printing a document is the second step of a four-step process to prepare a
document for delivery to different types of printing devices. Adobe InDesign
supports advanced options for printing documents directly on paper, to a
digital printing press, or to be converted to a positive or negative image on
film. The film can then be used to create a master plate for printing on a
commercial press.
Print Dialog Box
The InDesign Print Dialog Box provides custom settings that support printing
high – resolution documents which may include printer marks, color
separations, thumbnail images, transparencies, and other options.
General
Controls the number of copies, page sequence, and presents useful options
such as the ability to print master pages, visible guides, baseline grids, nonprint objects, and blank pages.
Setup
Controls the paper size, orientation, scaling, position of images on the page
and provides options for printing thumbnails.
Marks and
Bleeds
Output
Selects all printer’s marks including crop marks, bleed marks, registration
marks, color bars, and page information.
Creates a composite or color separation. When printing separations, you can
control prepress settings such as trapping and screening.
Graphics
Achieves accurate color matches between the on-screen appearance of the
document and the printed version.
Advanced
Specifies Open Prepress Interface (OPI) image replacement settings,
substituting low-resolution proxy images for the high resolution ones for
working in InDesign and reducing network traffic, but printing the highresolution versions. It also controls how InDesign handles gradients and
transparency.
Summary
Summarizes the settings that you chose in other categories, and allows you to
save the information in a text file that you can keep for future reference.
103
Appendix E – Package a Document
Delivery Prep
Step Three
Document Fonts
Packaging a document is the third step of a four-step process to prepare a
document for print – based delivery. It is the process of assembling a primary
InDesign file with all of its supporting files and placing them into one folder.
Supporting files include fonts and graphics. This ensures that a commercial
printer receives all of the necessary files to print the document. Optional
settings include document hyphenation and viewing a report of bundled files.
The Document Fonts folder is a folder created using the Package command.
It stores the fonts used in a particular document other than the standard
installed fonts. This folder is stored in the parent folder along with the
InDesign file and other supporting files.
When the InDesign file is opened from within the parent folder, the document
fonts are automatically installed temporarily into your system. The temporary
fonts replace any font of the same PostScript name that might already be
installed. Fonts installed by one document are not available to other
documents. When the document is closed, the document fonts will
automatically be uninstalled.
Steps to Package
a Document
1. File > Package.
2. In the Package dialog box, on the Summary page, select Package.
3. In the Printing Instructions dialog box, fill in the company details and
any other necessary instructions.
4. Select Continue.
5. In the Package Publication dialog box, navigate to a folder location (i.e.
Desktop, USB Drive, etc.)
6. In the Folder Name field, the field autofills with the document title.
Enter a different title if you want to change it.
7. In the Package Publication dialog box, select the appropriate options:

Copy Fonts (Except CJK) – Copy font files to the package folder.

Copy Linked Graphics – Copy graphic links to the package folder.

Update Graphic Links In Package – Change the graphic links to the
package folder location.

Include Fonts and Links From Hidden and Non-Printing Content –
Package objects on hidden and non-printing layers.
8. Select Package.
9. In the Warning message box, select OK.
104
Index
Acknowledgments............................................................................................................................ i
Adobe InDesign CS6 Objectives .....................................................................................................1
Align Objects (Text Frames) .........................................................................................................30
Appendix A – Blank Publication Planning Guide .......................................................................100
Appendix B –File Formats ...........................................................................................................101
Appendix C – Color Models ........................................................................................................102
Appendix D – Print a Document ..................................................................................................103
Appendix E – Package a Document.............................................................................................104
Apply Additional Text Formatting (Leading ? Kerning ? Tracking) ............................................58
Apply Additional Text Formatting ................................................................................................28
Apply Graphic Formatting .............................................................................................................56
Apply Page Transitions ..................................................................................................................88
Apply Text Formatting ..................................................................................................................24
Apply Your Knowledge .................................................................................................................64
Arrange Objects .............................................................................................................................60
Create a Layer ................................................................................................................................52
Create a New Document ..................................................................................................................8
Draw and Fill an Object (Create and Format) ...............................................................................34
Export Files ....................................................................................................................................92
First – Organize Your Files..............................................................................................................4
Group and Lock an Object (Format) ..............................................................................................38
Identify Additional InDesign CS6 Components – Interactive Panels ...........................................74
Identify InDesign CS6 Components – Document Window...........................................................10
Identify InDesign CS6 Components – Pages Panel .......................................................................16
Identify InDesign CS6 Components – Tools Panel .......................................................................12
Identify the InDesign CS6 Components – Effects Panel ...............................................................48
Index ............................................................................................................................................105
Insert a Graphic ..............................................................................................................................32
Insert a Hyperlink ..........................................................................................................................80
105
Index (continued)
Insert a Page ...................................................................................................................................18
Insert Ruler Guides ........................................................................................................................20
Insert Text ......................................................................................................................................22
Open an Existing InDesign CS6 Document...................................................................................72
Place a Graphic (Import) ................................................................................................................54
Place and Format a Table ...............................................................................................................78
Place Multimedia Files (Insert) ......................................................................................................84
Place Text (Import) ........................................................................................................................26
Plan a Publication ............................................................................................................................2
Plan a Publication ..........................................................................................................................70
Prepare a Document for Delivery (Preflight Panel) .......................................................................62
Prepare a Document for Delivery (Preflight Panel) .......................................................................90
Table of Contents ........................................................................................................................... iii
Technology Training Services Vision & Mission .......................................................................... ii
Welcome Screen and Preferences ....................................................................................................6
106

Adobe InDesign CS6 - Human Resources | Maricopa Community

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