Northfield City Council Agenda

Transcription

SPECIAL CLOSED MEETING & REGULAR CITY COUNCIL MEETING
TUESDAY, AUGUST 5, 2014
6:00 PM
COUNCIL CHAMBERS
6:00 PM – CLOSED MEETING
CALL TO ORDER
____Graham ____DeLong ____Ludescher ____Nakasian ____Peterson White ____ Pownell ____Zweifel
1. Motion to Close Meeting Pursuant to Minn. Stat. § 13D.03, Subd. 1 for consideration of strategy
for labor negotiations
ADJOURN
7:00 PM – REGULAR MEETING
CALL TO ORDER
____Graham ____DeLong ____Ludescher ____Nakasian ____Peterson White ____ Pownell ____Zweifel
APPROVAL OF AGENDA
APPROVAL OF MINUTES
PRESENTATIONS
 Swear in Patrol Officer Michael Murphy-Smith
 NDDC Mid Year Report
REPORTS FROM THE MAYOR AND COUNCILMEMBERS
CONSENT AGENDA
Public Comments: Persons commenting on consent agenda items only may use this opportunity to speak. Speakers must
identify themselves by providing their name and address and completing a comment card. Comments are limited to two (2)
minutes (not including interpreter’s time). Agenda items below are approved by one motion unless a Council member requests
separate action. All items approved by majority vote unless noted.
1.
Motion – Review of City Disbursements
2.
Resolution 2014-084 - Accept Bids and Award Contract East Cannon River Wall Repair Project
3.
Motion – Support Bike Friendly Community Application
4.
Resolution 2014-085 – Approve Maintenance for Bicycle Detector Pavement Marking at Second
Street
5.
Motion – Approve Community Event License Agreement with Canvas Church
6.
Motion – Approve Community Event License Agreement with Extreme Music Tour
7.
Motion – Approve Community Event License Agreement with Masonic Lodge
8.
Ordinance No. 959 – Second Reading of an Ordinance Amending City Code Sec. 2-26
Regarding Council Compensation
9.
Motion - Authorize East Cannon River Wall Railing Project
10.
Motion- Approve Initial Northfield Area Fire Rescue Services Payment
11.
Resolution 2014-088 – Approve WWTP Well Replacement/Water Line Extension Project
12.
Motion – Approve Stipend for Interim Housing Expenses for Nick Haggenmiller
OPEN PUBLIC COMMENTS
Persons may take one opportunity to address the council for two (2) minutes on any topic, even if on the agenda (not including
interpreter’s time), with the condition that they may not speak on the same item later in the meeting. No notification of the mayor
is required. However, speakers are asked to complete a comment card. Persons wanting a response to a question must submit the
question in writing to the recording secretary. Questions must include name, address and phone number.
REGULAR AGENDA
Please submit name and address to the recording secretary before the meeting or prior to the start of the regular agenda. The Mayor will ask you
to speak after the staff report on the item. Please be respectful of the public’s and the council’s time. Members of the public wishing to speak
must adhere to the following guidelines:

Speak only once for no more than two (2) minutes (not including interpreter’s time) on the topic unless the speaker is addressed
by the council;

Identify your relationship to the topic (interested citizens included);

Have a spokesperson or two for your group to present your comments.
13.
Resolution 2014 -086 - Award Sale of 2014A Bonds
14.
Resolution 2014-087 - Approve Library Building Program and Authorization to Proceed with
schematic plan and a preliminary budget
15.
Ordinance No. 960 – First Reading of Ordinance Rezoning for Central Valley Coop Site
16.
Resolution 2014-090- Approve Purchase of Gleason Property for Regional Park
17.
Resolution 2014-089 - Authorize Plan Design and Specifications for Phase 2 of the East Cannon
River Trail
18.
Motion - Approve Conflict of Interest Form for Fire JPA/Attorney
ADMINISTRATORS UPDATE
19.
Tentative Council Agenda List
ADJOURN
Note: The City Council may take a five minute break during the meeting. All regular City Council meetings end at 10:00 pm unless a
5/7 majority of the City Council vote to extend the time.
If you require special services to attend or participate in a public meeting, please call the City's Administration Office
at (507) 645-3001 or e-mail Deb Little, City Clerk, at deb.little@ci.northfield.mn.us. TDD users can call (507) 645-3030. Please call
24 hours before the meeting, if possible.
SPECIAL NEEDS:
Meeting: City Council Meeting
Date: July 15, 2014
Members Present:
Location: Council Chambers
Start Time: 7:00 p.m.
Adjourn Time: 9:58 p.m.
Council Members David DeLong, David Ludescher, Suzie Nakasian, Jessica Peterson White, Rhonda
Pownell, and Mayor Pro Tem Erica Zweifel
Members Absent: Mayor Dana Graham
Others present: Brian Hoff, Jim Pokorney, Helen Medin, Gary Weiers, David Drown & Associates, Assistant Public Works
Director/Assistant City Engineer Brian Erickson, GIS Technician Jasper Kruggel, Human Resources/Communications
Manager Michelle Mahowald, City Clerk Deb Little, City Administrator Tim Madigan, Northfield News and other interested
citizens.
Item
Call to Order
Approval of Agenda
Discussion/Conclusions
Action
At 7:00 p.m. Mayor Pro Tem Zweifel called the
meeting to order.
Mayor Pro Tem Zweifel noted items on the green sheet.
Items 2 & 5 were moved from the consent agenda to the
regular agenda.
A roll call was taken of members present and
a quorum was declared.
A motion was made by C. Pownell and
seconded by C. Peterson White to approve
the agenda for July 15, 2014 as amended.
All in favor. Motion carried.
A motion was made by C. Nakasian and
seconded by C. Peterson White to approve
the City Council Meeting minutes for July 8,
2014. All in favor. Motion carried.
Approval of Minutes
A motion was made by C. Peterson White
and seconded by C. Ludescher to approve the
Special City Council Meeting minutes from
July 10, 2014. All in favor. Motion carried.
Presentation
Reports From
Council Members
Brian Hoff & Jim Pokorney gave an update on the
YMCA project progress and funding. They offered
tours for interested council members. They also spoke
regarding collaborations and opportunities for
public/private partnerships.
C. Nakasian – Reported on memorial service for Dixon
Bond. Asked Council to think about opportunities for
recognizing exemplary leadership and service.
C. Peterson White – Attended NDDC/Chamber/CVB
work group meeting.
C. DeLong – Attended Fire Relief Association meeting.
C. Ludescher – None
C. Pownell – Noted important impact Dixon Bond had
on the community. Recommended the book “For the
Love of Cities” by Peter Peter Kageyama. Attended
Mayors Task Force on Youth Alcohol & Drug Use.
Noted three policy work groups and the projects that
Page 1 – July 15, 2014 City Council Minutes
Item
Consent Agenda
they are working on. Attended Y Kids Tri.
C. Zweifel – Noted passing of Dixon Bond and
acknowledged his many years of service in the
community. Reported on HRA meeting. Reminded the
Council of the Intergovernmental meeting next
Wednesday.
Approval of Consent
Agenda
City Administrator Madigan introduced the items on the
consent agenda.
Motion M2014-130
Disbursements
Motion M2014-131
NLC Conference
Expenses Mayor
Graham
Approve Disbursements Totaling $404,909.07.
Resolution 2014-077
Grading Permit Fee
Motion M2014-132
Stormwater Utility
Charges
Public Comments
Action
seconded by C. Peterson White to
APPROVE THE CONSENT AGENDA. All
in favor. Motion carried.
The Northfield City Council approves reimbursement of
costs for the registration, lodging and miscellaneous
expenses for Mayor Graham to attend the National
League of Cities Conference in November 2014, in the
estimated amount of $2,500.
Establishing a Schedule of Grading Permit Fees and
Performance Security Escrow Amounts
The Northfield City Council hereby approves
adjustments to stormwater utility charges brought
forward by staff on parcels 2211154004, 2211154008,
2211154001, 2211154002, 2211154003, 2202450001,
2211154006, 2211154009, 2211200003, and
2211154007 as shown in Attachment #1.
Open Public
Comments
Regular Agenda
None.
Resolution 2014-078
Gleason Property
Purchase
GIS Technician Kruggel introduced this item and
answered questions posed by the Council. City
Administrator Madigan answered questions posed by the
Council. City Clerk Little answered questions posed by
the Council regarding number of votes needed to
approve the resolution.
APPROVE RESOLUTION 2014-078 –
APPROVING THE PURCHASE OF REAL
PROPERTY IN NORTHFIELD,
MINNESTA, AND DISPENSING WITH
REVIEW OF THE PURCHASE BY THE
NORTHFIELD PLANNING
COMMISSION.
A motion was made by C. Ludescher and
seconded by C. Nakasian TO AMEND THE
SECOND RESOLVED CLAUSE AS
FOLLOWS: THE CITY COUNCIL
HEREBY APPROVES THE ATTACHED
PURCHASE AGREEMENT AND
AUTHORIZES THE MAYOR AND CITY
CLERK TO EXECUTE THE PURCHASE
AGREEMENT SUBSTANTIALLY IN THE
FORM HEREBY APPROVED SUBJECT
TO THE RECEIPT OF THE TEST
RESULTS REGARDING
CONTAMINATION AND APPROVAL OF
THE CITY STAFF THAT THERE IS NO
CONTAMINATION OF THE PROPERTY.
Item
Action
All in favor. Motion carried.
Motion M2014-133
PSA for Highway
3/3rd Street
Assistant Public Works Director/Assistant City Engineer
Erickson introduced this item and answered questions
posed by the Council. City Administrator Madigan
answered questions posed by the Council.
Resolution 2014-083
City Administrator
Contract
Human Resources/Communications Manager Mahowald
introduced this item. Gary Weiers reviewed terms of the
employment agreement and answered questions posed
by the Council.
Ordinance No. 959
Council
Compensation
City Administrator Madigan introduced this item.
A motion was made by C. Ludescher
seconded by C. DeLong to POSTPONE TO
THE NEXT MEETING. All in favor.
Motion carried.
A motion (M2014-133) was made by C.
Peterson White and seconded by C. Pownell
that THE NORTHFIELD CITY COUNCIL
APPROVES THE ATTACHED AMENDED
SCOPE OF WORK FOR THE 2015
STREET IMPROVEMENTS
PROFESSIONAL SERVICES
AGREEMENT WITH SEH, INC., FOR
PROFESSIONAL ENGINEERING AND
DESIGN SERVICES RELATED TO THE
DETAILED DESIGN AND RELATED
PROJECT DEVELOPMENT FOR THE
PROPOSED TH 3/THIRD STREET
INTERSECTION IMPROVEMENTS
PROJECT. All in favor. Motion carried.
APPROVE RESOLUTION 2014-083 –CITY
ADMINISTRATOR EMPLOYMENT
AGREEMENT. All in favor. Motion
carried.
A motion was made by C. DeLong and
seconded by C. Peterson White to HAVE
THE FIRST READING OF ORDINANCE
NO. 959 - AMENDING CITY CODE
SECTION 2-26 REGARDING COUNCIL
COMPENSATION.
seconded by C. Peterson White TO AMEND
THE ORDINANCE TO POSTPONE THE
ORDINANCE TO TAKE EFFECT
JANUARY 1, 2017 BY CHANGING 2015
TO 2017 AND 2016 TO 2018 IN ALL
PLACES THAT IT APPEARS IN THE
ORDINANCE. Yes votes: C. Nakasian, C.
Peterson White, C. Pownell. No votes: C.
DeLong, C. Ludescher and Mayor Pro Tem
Zweifel. Vote is 3-3. Motion failed.
Vote on First Reading of Ordinance No. 959:
Yes votes: C. DeLong, C. Ludescher, C.
Peterson White and Mayor Pro Tem. No
votes: C. Nakasian, C. Pownell. Vote is 4-2.
Motion carried.
Recess
The Council took a 5 minute break at 8:50 p.m.
None.
Resolution 2014-079
Riverview Drive
Assessments
posed by the Council.
APPROVE RESOLUTION 2014-079
Item
Resolution 2014-080
Riverview Drive
Accept Bids & Award
Contract
Action
ADOPTING ASSESSMENTS RIVERVIEW
DRIVE RECLAMATION PROJECT
STRT2014-A21. Yes votes: C. Ludescher,
C. Nakasian, C. Peterson White, C. Pownell,
Mayor Pro Tem Zweifel. No vote: C.
DeLong. Vote is 5-1. Motion carried.
APPROVE RESOLUTION 2014-080 –
ACCEPTING BIDS AND AWARDING
THE CONTRACT FOR RIVERVIEW
DRIVE RECLAMATION PROJECT 2014
STREET IMPROVEMENT A21.
A motion was made by C. Pownell seconded
by C. Nakasian to AMEND THE
RESOLUTION BY ADDING A #4 TO THE
NOW THEREFORE BE IT RESOLVED
CLAUSE THAT THE CITY COUNCIL
DIRECTS STAFF TO LOOK INTO
OPPORTUNITIES TO CHANGE THE
SIDEWALK TO A TRAIL AS WELL AS
ADDING AN ADDITIONAL SPUR ON
THE SOUTH SIDE OF RIVERVIEW
DRIVE TO ARCADIA SCHOOL AND
BRING BACK THIS INFORMATION TO
COUNCIL.
seconded by C. Ludescher to DEDUCT
SIDEWALKS ON THE EAST SIDE OF
CANNON ROAD. Yes votes: C. DeLong
and C. Ludescher. No votes: C. Nakasian, C.
Peterson White, C. Pownell and Mayor Pro
Tem Zweifel. Vote is 2-4. Motion failed.
Vote on amendment: Yes votes: C.
Nakasian, C. Peterson White, C. Pownell, C.
Zweifel. No votes: C. DeLong, C. Ludescher.
Vote is 4-2. Motion carried.
Resolution 2014-081
Cemstone Agreement
Motion M2014-134
Engineering RFP
Woodley Street
Vote on Resolution 2014-080 as amended:
Yes votes: C. Nakasian, C. Peterson White,
C. Pownell, C. Zweifel. No votes: C.
DeLong, C. Ludescher. Vote is 4-2. Motion
carried.
seconded by C. Ludescher to APPROVE
RESOLUTION 2014-081 – AUTHORIZING
STAFF TO NEGOTIATE AN
AGREEMENT WITH CEMSTONE. All in
favor. Motion carried.
A motion (M2014-134) was made by C.
Peterson White and seconded by C.
Ludescher that THE NORTHFIELD
CITY COUNCIL APPROVES THE
ATTACHED REQUEST FOR
Item
Action
PROPOSALS FOR PROFESSIONAL
SERVICES RELATED TO PROJECT
DEVELOPMENT FOR THE 2016
WOODLEY STREET IMPROVEMENT
PROJECT, AND AUTHORIZES ITS
RELEASE. All in favor. Motion carried.
Resolution 2014-082
Rice County
Cooperative
Agreement for
Woodley Street
Discussion
Woodley Street
Sidewalk
City Administrator
Update
Adjourn
Adjourn the meeting
Submitted by:
Council members have a brief discussion regarding
sidewalk on the Woodley Street Improvement project.
APPROVE RESOLUTION 2014-082
APPROVING THE ENGINEERING AND
CONSTRUCTION COOPERATIVE
PROJECT AGREEMENT WITH RICE
COUNTY FOR THE 2016 WOODLEY
STREET IMPROVEMENT PROJECT. All
in favor. Motion carried.
None
City Administrator Madigan provided an update on the
following:
 Reviewed future council meeting items list
 Noted adjustments related to 20 minute parking
and placement of signs.
seconded by C. Ludescher to adjourn the
meeting at 9:58 p.m.
__________________________________
Deb Little, City Clerk
Attest: _________________________________
Dana Graham, Mayor
PRESENTATION
Date of City Council Meeting: August 5, 2014
To:
Mayor and City Council
City Administrator
From: Michele Merxbauer, Community Development Coordinator
Subject: Mid-year report from the Northfield Downtown Development Corporation
Action Requested:
No action requested.
Summary Report:
The Council voted in November 2011 to fund the NDDC and SMIF from the general fund, rather
than the EDA levy. A one-year service contract has been annually awarded in the years since
then, with the 2014 contract agreed upon and signed in January 2014 between the Council and
the NDDC for $35,000, with the stipulation for a mid-year report. The contract states that the
second half payment is payable upon a written and verbal report to the City Council.
Ross Currier, Executive Director, will be presenting the mid-year NDDC fiscal and activity report.
Attachments:
1. Exhibit 1 and Exhibit 3 from the 2014 Consultant Services Contract
2. Cover Letter
3. Council Contract Report Memo
4. Quantification Memo
5. College-Community Collaboration Projects Memo
6. Status of Activities Memo
Attachment 1
SCOPE OF SERVICES
Subject to the terms of this Contract, CONSULTANT shall perform the following services as its
contractual obligation to the CITY:
1.
The CONSULTANT will submit a Work Plan for 2014 which will include projects
and / or initiatives for each of the CEDP Strategies for which die organization will take
the lead. The CONSULTANT will also name the specific product or outcome for each
project or initiative along with a timeline for implementation and/ or completion.
2.
The Comprehensive Economic Development Plan ( CEDP) Strategies for which the
CONSULTANT will take die lead are:
Maintain and Enhance the Existing Downtown
Increase Connections with Current and Former Students
Continue to Engage the Leadership of the Colleges
Leverage Existing Fiber Network
3.
The CONSULTANT will continue implementation of its business visitation program and
provide the CITY written reports on the success of such program.
4.
The CONSULTANT will report to the CITY twice during 2014, at mid -year and year
end. The CONSULTANT will report on CONSULTANT' s activities, specifically
identifying those areas of work CONSULTANT has undertaken to assist the CITY
in accomplishing its economic development initiatives and the CITY' s Economic
Development Authority' s work plan initiatives. The CONSULTANT will submit a
written report before the meeting and make a verbal presentation at the meeting. Filially.
the CONSULTANT will also submit its year -to -date financial report for die meeting.
5.
The CONSULTANT will conduct marketing and other informational and promotional
efforts to attract more shoppers to the CITY' s downtown business district, assist
downtown businesses in increasing sales, and assist downtown building owners in
maintaining and increasing building occupancy.
6.
The CONSULTANT will support the CITY' s economic development and redevelopment
initiatives in the CITY' s downtown business district.
7.
Develop and implement a strategy for CONSULTANT' s organizational sustainability.
The CEDP Strategies for which the CONSULTANT will be a collaborator are:
Concentrate on Existing Businesses
Raise Awareness of Northfield ' vithui Region
Coordinate Retail Strategy
The CEDP Strategies for which the CONSULTANT will take a supportive role are:
Make Land Available for Business Expansion
Implement Targeted Recruitment Strategy
Re- define Relationships with Neighbors
Support Start - up Opportunities
Integrate Latino Conummity
Once the lead organizations for the other CEDP Strategies submit their work plans
for 2014, the CONSULTANT board will determine the appropriate tactics for the
organization in its role as collaborator or supporter. This collaborative / supportive " work
plan" will be submitted to the CITY in the form of a letter or memo.
COMPENSATION
Subject to the limitations set forth in this Exhibit, the CITY will pay CONSULTANT a flat fee
of $35, 000 ( "Contract price ") for CONSULTANT' s services, including expenses, under this
Contract.
The CITY will make periodic payment to CONSULTANT, in the following manner:
a) $
17. 500.00 upon the signing of this Professional Service Agreement by all parties,
the receipt of the NDDC Action Plan as indicated in Exhibit 1 and after January 1,
2014.
b) $
17, 500.00 upon completion of its mid -year report in July
The CITY' s responsibility to make the payments described above shall be contingent upon
CONSULTANT first demonstrating, to the CITY' s satisfaction, progress in
1.
Accomplishing its responsibilities listed in Exhibit 1;
2. Improving cooperation and collaboration with die CITY and the CITY' s Economic
Development Authority and all its partnering organizations; and
3. Providing written and verbal reports in on such progress to the CITY, in a form
satisfactory to the CITY, prior to the second disbursement outlined above.
Attachment 2
P. O. Box 55 - 105 Fourth Street East, Suite 110, Northfield, MN 55057
507.663.0319 – www.nddc.org
July 29, 2014
Mayor and Councilors
City of Northfield
801 Washington Street
Northfield, MN 55057
Dear Mayor and Councilors:
On behalf of the Board of Directors of the Northfield Downtown Development Corporation (NDDC), it is
my pleasure to present to you a report on our accomplishments for the first six months of 2014.
The NDDC has been implementing the Main Street Program in downtown Northfield for almost fifteen
years. This comprehensive Four Point approach recognizes the varied stakeholders of community
vibrancy and the diverse sources of economic vitality. Through the Program, the NDDC works to
generate investment in the downtown. We believe that making incremental additional investment in
strongly performing assets is the best strategy for Northfield’s economic development.
Highlighting the NDDC’s work in the Four Points, in Organizing we focused on transportation
enhancements and flood mitigations, in Promoting, in addition to our own events and promotions
(particularly collaborations with the colleges), we supported others through sharing infrastructure and
process knowledge and social media, in Designing we worked for safe transportation for all modes and
brought together disparate stakeholders for face-to-face discussions, and in Economic Restructuring, we
sought to leverage additional economic activity from existing community assets, both private and public,
through collaborations with a variety of partners, both cultural and economic.
In this Fourth Point, Economic Restructuring, we are eager for direction from the City Council and
support from the Economic Development Authority. After all, we’re working together for a vibrant and
vital downtown Northfield…because great downtowns don’t just happen.
Sincerely yours,
Ross Currier
Executive Director
Northfield Downtown Development Corp. 2014 Board of Directors
Angela Busch, Betsey Buckheit, Dave Neuger, Greg Heymans, Greg Kneser, Jeff Johnson,
Jerry Bilek, Joe Hargis, Mark Quinnell, Mary Closner, Robert & Nicole Stai, Steve Schmidt, Todd Byhre
~ Great downtowns don’t just happen ~
Attachment 3
NDDC Contract with the Northfield City Council
Mid-Year Report to the Council
Prepared 07.27.14
Each year under its contract with the City of Northfield, the NDDC takes the lead on a
group of Strategies from the Comprehensive Economic Development Plan. This year the
NDDC provided leadership on the following Strategies:
1. Maintain and Enhance the Existing Downtown
2. Increase Connections with Current and Former Students
3. Continue to Engage the Leadership of the Colleges
4. Leverage Existing Fiber Network
For the first half of this year, the NDDC accomplishments in these areas include:
1. Maintain and Enhance the Existing Downtown
-
Improving public parking in downtown district, including distribution of annual
parking letter and map (highlighting goals and regulations), support of the City’s
implantation of short-term parking spaces, meetings with City Councilors and
City staff, and promoted public forums on parking and related transportation
topics such multi-modal approaches to the parking issue
-
Improving the safety in crossing Highway 3, including working with City
councilors and City staff, participating in discussions with a wide variety of
formal and informal groups, and promoted public forums seeking multi-site
modifications and incremental investment throughout the corridor
-
Improving multi-modal access to downtown through work with a diversity of
groups and individuals on multi-modal initiatives and projects directed at
transportation challenges, including high-volume bike racks, high-volume parking
locations, and high-volume seating, from the downtown district to regional
connections to the Twin Cities and Rochester
2. Increase Connections with Current and Former Students
-
Working with Carleton and St. Olaf colleges students (and college staff) on
projects relating to community issues, ranging from arts and culture event
promotion and impact and local and regional flood mitigation, to build
connections with potential future residents/entrepreneurs, leverage this renewable
resource of energy, enthusiasm, ideas and talents, and strengthen ties with two of
the most powerful economic drivers in Northfield
-
Implementing cumulative college student work on flood mitigation by securing
Department of Natural Resources support for a study and plan for flood mitigation
in two local watersheds through regional collaboration with Bridgewater
Township, including college, community and City involvement
Attachment 3
3. Continue to Engage the Leadership of the Colleges
-
Working with Carleton and St. Olaf College leadership on communication and
collaboration on Commencement and Reunion events, including distribution of
information and materials on campuses and to businesses, in order to increase
economic benefits of these college events within the Northfield community
through increasing community reach to college families and alums
-
Building on cumulative college students ‘ work on the two colleges’ physical
connections (within a transportation context) to the downtown to engage college
leadership in specific issues of community infrastructure, including safety at
intersections, safety in key corridors, and mapping of modes of transportation
4. Leverage Existing Economic Infrastructure
-
Supporting community’s arts and culture programmers, organizations and
individuals, for-profit and non-profit, particularly sharing information,
specifically knowledge and experience, on programming infrastructure and
process and promoting, both independently and collaboratively, events through
traditional and emerging media on both established annual events and emerging
events
-
Engaging community and college leadership through community-driven processes
and college-student driven explorations including projects on increasing positive
social and economic impact of arts and culture programming through increasing
leverage from partnerships, processes and infrastructure
-
Initiating, supporting, and participating in broad-stakeholder and multi-modal
City and community processes to produce studies, analyses, and plans to achieve
local accessibility, regional connectivity, and sustainable operational maintenance
throughout the Northfield regional transportation network
Attachment 4
Date:
To:
From:
Regarding:
July 27th, 2014
Northfield City Council
Northfield Downtown Development Corporation
Quantification of Selected Activities for 1st Half of 2014

Continued to work for enhance public parking in the Downtown District
o Conducted over a dozen gatherings of different stakeholder groups, including
promoted public forums and face-to-face meeting with City councilors and City
staff, attended by almost 75 unique participants; distributed almost 200 annual
letters and maps on parking goals and regulations to business owners

Provided information and materials for businesses regarding the Four Big College
Weekends (Commencement and Reunion at both colleges) and the 2013 Vintage Band
Festival to downtown businesses
o Distributed 194 letters, 260 signs, 2,400 Downtown Directories; almost 30,000
visitors

Programmed the 9th Annual Taste of Northfield
o 150 volunteers, 300% increase in both family-oriented activities and familyfriendly performers; over 5,000 visitors to downtown Northfield

Updated and distributed the 11th year of the Downtown Directory
o Almost 3,000 Downtown Directories already distributed in 2014; partners
included downtown retailers, Carleton and St. Olaf Colleges, and Riverwalk
Market Fair

Continued 9th Year of NDDC.org, 4th Year of facebook/downtownnorthfieldmn
o Average 500 views per week on website; range of 2,000 to 10,000 views per week
on facebook; last month we reached 29,000 people in the United States

Continued the Alumni Recruitment Project for the 3rd year
o Displayed recruitment posters at Commencement and Reunion Weekends at both
colleges, over 15,000 visitors to town

Continued the College Student Engagement Project
o At the completion of the second year of the program, we have completed 23
projects (currently working on the 24th),involving 58 students (and an equal or
greater number of current and retired staff members) representing both colleges
Attachment 5
Northfield Downtown D. C.
2013-2014 College-Community Collaboration Projects
Prepared June 6th, 2014 Revised July 29, 2014
The second year of the NDDC’s College-Community Collaboration Projects was as successful as
the first. Nine student projects involving community issues were completed during the 20132014 academic year; a tenth project by a Carleton Intern is taking place this Summer.
The NDDC’s CCCPs grew out of a recommendation of the organization’s College-Community
Collaboration Committee. The strategy is to have Carleton and St. Olaf College alums consider
Northfield for relocation of their families and businesses. The tactic is to give them a
meaningful community experience while they are undergraduates.
These projects are iterative and value is cumulative. Each successive project addresses a broad
community issue, adding to the information and/or data available to the colleges, community and
City of Northfield and increasing the breadth of participation in identifying potential solutions.
St. Olaf Arts Infrastructure Project: A group of St. Olaf marketing students inventoried
Northfield’s arts programming and performance venues, both at the colleges and in the
community, with the goal of increasing the community economic leverage from its arts assets.
The students recommended building a new performance facility to be shared by both colleges
and the community to raise visibility of Northfield’s arts assets throughout the region.
St. Olaf Safe Crossing Project: A group of St. Olaf computer science students tracked student
travel from campus to downtown. They found that the route was largely dependent on mode of
transportation and, more importantly, that pedestrians were often distracted when crossing. The
students recommended enhancing the 2nd Street crossing of Highway 3 for increase pedestrian
safety.
Carleton Flood Mitigation Project #1: A group of Carleton geology students evaluated a
potential flood water retention pond located in the southwest portion of the Carleton Arboretum.
They determined that in the case of a 100-year flood, the proposed holding pond would overflow
in less than five minutes.
Carleton Flood Mitigation Project #2: A group of Carleton geology students evaluated a series
of potential flood water retention ponds located in the Lyman Lakes area of the Spring Creek
Watershed. They determined that in the case of a 100-year flood, the proposed holding ponds
would overflow in just over five minutes.
Carleton Flood Mitigation Project #3: A group of Carleton geology students evaluated a
potential flood water retention pond by using the old Waterford Mill Dam to create a temporary
holding area in the northwest portion of the Carleton Arboretum. They determined that even an
area that size could not retain a 100-year flood for the required fifty minutes.
Carleton Ames Mill Dam Project: A group of Carleton ecology students conducted a series of
focus groups regarding community perspectives on the dam. The students found a dramatically
Attachment 5
declining interest in preserving the dam among younger community members and an increasing
recognition that the removal of the dam could have positive impacts on the natural and built
environments.
Carleton Flood History Project: A group of Carleton ecology students studied several decades of
extreme flood events. They found a perception of increased occurrence of extreme events and a
perception of increased damage from these events, as well as an increase in openness to new
information and new techniques regarding stormwater management.
St. Olaf Property Economics Project: A group of St. Olaf business students studied operating
data from ten commercial properties in downtown Northfield. The noticed emerging patterns in
specific areas of costs but determined to gather data from additional properties when they return
this fall.
St. Olaf Arts Marketing Project: A group of St. Olaf marketing students studied both college and
community arts programming, looking for strategies and tactics to increase Northfield’s share of
the regional market. They recommended the use of social media to reach baby boomers and an
expansion of live music festivals to increase attraction of new boomers.
Carleton Intern Project: A Carleton College Summer Intern is studying the social and economic
impact of community events. Working with college and community members, the Intern
developed a survey which is being used at three community events this Summer: Cannon River
Roots Festival, Vintage Band Mini-Festival, and the Outlaw Run.
Attachment 6
NDDC Reporting to the City Council
Status Report of Organizational Activities
Prepared July 28th, 2014
Main Street Program
The NDDC’s founders based the organization on the National Trust for Historic Preservation’s
Main Street Program. Our work plans and reports are based on the Program’s Four Points:
Organizing: building partnerships among community stakeholders to develop effective, on-going
management and advocacy for downtown. Stakeholders include, among others, building and
business owners, the City of Northfield, the City Council, the NHS, the NAG, the EDA, the
CVB, the NEC, and the two colleges.
Promoting: creating a positive image through advertising, retail promotions, special events, and
marketing campaigns to help sell Downtown Northfield and its distinctive characteristics,
business establishments, and activities, to shoppers, investors, potential business and property
owners, and visitors.
Designing: preserving, improving, and adapting downtown’s physical environment for an
accessible, inviting place to work, shop, live, and gather. Designing encompasses all
downtown’s physical elements, private and public and includes good maintenance and
enhancement through incremental additional investment.
Economic Restructuring: strengthening existing economic assets while diversifying the
economic based by retaining and expanding successful businesses, attracting new businesses the
market can support, building a downtown that meets the needs of today’s consumers, and making
incremental additional investments in one Northfield’s most strongly performing economic
assets, home to 800 jobs and 72 percent of our businesses.
The NDDC is an associate member of the Minnesota Main Street program. Our draft budget for
2015 anticipates the time, work, and cost of becoming a full member.
Recent Accomplishments
Organizing: Explored potential merger with Chamber of Commerce, collaborating with a variety
of community organization including the Northfield Historical Society and Northfield Arts
Guild, as well as Carleton and St. Olaf Colleges
Promoting: Leveraged economic activity from Commencement and Reunion Weekends at both
Carleton and St. Olaf Colleges; Produced Taste of Northfield
Designing: Engaged private and public interests to identify implementable enhancement of
public parking supply in the downtown district
Attachment 6
Restructuring: Advocated for incremental additional investment in one of Northfield’s greatest
economic drivers: the downtown
Current Activities
Organizing: Working to increase communication with and advocacy for downtown building
owners on key issues such as transportation and flooding
Promoting: Supporting the Vintage Band Festival, Outlaw Run, Bridge Chamber Music Festival,
Defeat of Jesse James Days, and conducting the annual Welcome Students Campaign
Designing: Advocating for a safer crossing of Highway 3 at 3rd Street with multi-location and
multi-modal concepts; working with local, regional and state partners on flood mitigation
Restructuring: Raising awareness of downtown’s economic impact on Northfield, and supporting
the EDA’s implementation of the Comprehensive Economic Development Plan.
Future Plans
Organizing: Pursue increased private-public partnership for investment in downtown
infrastructure through exploring a Special Services District
Promoting: Partner with the CVB on a stakeholder-driven community forum on increasing
economic leverage from Northfield’s visitor-attracting assets
Designing: Support the Mayor’s project to increase ADA accessibility to the Cannon River on
the former Fink property
Restructuring: Follow up with the Economic Development Authority on pursuing shared goals
for business retention, expansion, and recruitment and promoting EDA’s portfolio of Northfieldwide real estate opportunities
CONSENT
To:
City Administrator
From:
Jasper Kruggel, GIS & Engineering Technician
Subject:
Accept Bids and Award Contract - East Cannon River Wall Repair Project
Action Requested:
The City Council approves Resolution 2014-084 accepting the bids and awarding the contract for
the East Cannon River Wall Repair Project (STRM2014-K02) to S.M. Hentges & Sons, Inc.
Summary Report:
The bid opening for the East Cannon River Wall Repair Project (STRM2014-K02) took place on
July 24th, 2014 at 2:00 PM. The low apparent bid came from S.M. Hentges & Sons, Inc. at
$140,600.00. This bid came in below the engineer’s estimate of $141,287.00.
Staff recommends accepting this bid and starting work on the East Cannon River Wall Repair
Project.
Financial
Funding for this project will come from the Storm Water fund.
Timeline
A pre-construction meeting will be scheduled to determine a start date for the repairs. Once a start
date is set, and construction begins, the contractor will have 90 days to complete the work.
Attachments:
1. Resolution 2014-084
2. Project Memorandum
3. Bid Tab
4. S.M. Hentges & Sons, Inc. Bid
5. BARR Engineering Recommendation
6. Project Map
CITY OF NORTHFIELD, MINNESOTA
CITY COUNCIL RESOLUTION 2014-084
EAST RIVER WALL REPAIR PROJECT
ACCEPTING BIDS AND AWARDING THE CONTRACT
FOR EAST RIVER WALL REPAIR PROJECT STRM2014-K02
WHEREAS, pursuant to an advertisement for bids for STRM2014-K02, East River Wall Repair
Project, bids were received, opened, and tabulated according to the law, and the
following bids were received complying with the advertisement:
Contractor
Total Bid
S.M. Hentges & Sons, Inc.
$140,600.00
Healey Construction Co.
$259,550.00
Lametti & Sons, Inc.
$364,700.00
AND WHEREAS, it appears that S.M. Hentges & Sons, Inc. of Jordan, Minnesota is the lowest
responsible bidder.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF
NORTHFIELD, MINNESOTA:
1.
2.
3.
The bid of S.M. Hentges & Sons, Inc. of Jordan, Minnesota, in the amount of $140,600.00 for
the said improvements in accordance with the plans and specifications and advertisement for
bids is the lowest responsible bid and shall be and hereby is accepted.
The Mayor and City Clerk are hereby authorized and directed to enter into a contract with S.M.
Hentges & Sons, Inc of Jordan, Minnesota in the name of the City of Northfield for the
construction of STRM2014-K02, East River Wall Repair Project, according to the plans and
specifications therefore approved by the City Council and on file in the office of the City Clerk.
The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits
made with their bids, except that the deposits of the successful bidder and the next lowest bidder
shall be retained until a contract has been signed.
PASSED by the Mayor and City Council of the City of Northfield this 5th day of August 2014.
ATTEST
_____________________________
City Clerk
VOTE:
______________________________
Mayor
___ GRAHAM ___ DELONG ___ LUDESCHER ___ NAKASIAN
___ PETERSON WHITE ___ POWNELL ___ ZWEIFEL
Memorandum
To:
From:
Subject:
Date:
Project:
c:
Joseph L. Stapf, P.E., City of Northfield
Adéle L. Braun, P.E.
Selected Option Study for Cannon River East River Wall Repairs
April 07, 2014
Cannon River East River Wall Design Repairs
Jasper Kruggel, City of Northfield
Barr Engineering Co. (Barr) has completed the options study for the Cannon River East River Wall Design
Repairs for your review. During this study, several options were evaluated using the following criteria: (1)
will the repair correct the undermining deficiency, (2) will the repair reduce the risk of future repairs due
to scour, and (3) does the repair address movement of the brick façade. After evaluation of the options,
Barr recommends the City proceed with stabilizing the undermined portion of the wall and
monitoring.
Understanding of Deficiencies
Barr’s understands that there is one known deficiency with the existing wall, the undermining of the
retaining wall foundation, and one potential deficiency, movement of the brick façade requiring repair or
replacement. Barr has placed higher priority on the undermining deficiency and developed the options
accordingly.
Recommended Option – Stabilize Undermined Portion
As shown in Figure 1, stabilizing the undermined portion of the wall includes the removal of unsound
concrete and bedrock near the toe of the retaining wall and modification to the existing toe by filling the
void under the existing toe with new reinforced concrete. The new concrete will be placed riverward of
the existing toe a minimum of twelve inches and will fill the void below the existing wall. Reinforcement
will tie the new concrete into the existing concrete foundation. While this option is the least expensive
alternative, with a mid-point cost estimate of $140,000, that corrects the known deficiency at the site, this
option does not address the potential movement of the façade so Barr recommends initiating a
monitoring plan to investigate if the façade is moving.
If the façade is found to be moving, this option
results in the risk of requiring a second construction contract.
P.E., City of Northfield
P.E.
To:
Joseph L. Stapf,
From:
Adéle L. Braun,
Subject:
Date:
Page:
Selected Option Study for Cannon River East River Wall
April 07, 2014
2
Repairs
Figure 1: Option 1 – Stabilize Undermined Portion
Cost Discussion
An order of magnitude cost estimate was developed during the options study. Costs shown in Table 1
were used to compare alternatives and should not be used for budgeting purposes. The costs were
developed by escalating the costs from the 2008 Cannon River wall repair and from other similar projects.
This concept-level cost estimate is based on concept-level designs, quantities, and unit prices. Costs will
change with future design. Time value-of-money escalation costs are not included. The estimated
accuracy range for the Total Project Cost as the project is defined is -20% to +30%. The accuracy range is
based on professional judgment considering the level of design completed, the complexity of the project,
and the uncertainties in in the project as scoped. The contingency and the accuracy range are not
intended to include costs for future scope changes that are not part of the project as currently scoped or
costs for risk contingency. Operation and Maintenance, Engineering, and Construction Administration
costs are not included.
Table 1 – Opinions Study Construction Cost Estimate Summary
Concept-Level Cost Estimate
Option 1 – Stabilize Undermined Portion
Low Range
Mid-Range
High Range
-20%
Estimate
+30%
$110,000
$140,000
$180,000
P:\Mpls\23 MN\66\23661030 City of Northfield Cannon Rive\WorkFiles\02_Alternatives\memo\Selected Option 07April2014.docx
P.E., City of Northfield
P.E.
To:
Joseph L. Stapf,
From:
Adéle L. Braun,
Subject:
Date:
Page:
Selected Option Study for Cannon River East River Wall
April 07, 2014
3
Repairs
Recommendation
Barr recommends proceeding with stabilizing the undermined portion of the wall and monitoring.
This option will correct the primary deficiency at the site by stabilizing the undermined portion of the wall.
Because the movement of the façade has not been confirmed, it may be prudent to monitor the wall first
and then replace the façade only if movement has been detected. If the façade is found to be moving,
the cost that the City will double pay on will be the cost to mobilize construction equipment and erect the
cofferdam and dewatering system, which has been estimated to cost in the range of $50,000. Barr also
recommends that the City monitor the movement of the façade during the removal of the balcony and
during the wall repairs.
I hereby certify that the information contained in this memorandum was prepared by me or under my
direct supervision and that I am a duly registered professional engineer in the State of Minnesota.
Sincerely,
Adéle L. Braun, PE
MN PE No. 49586
Project Manager
952-842-3703
P:\Mpls\23 MN\66\23661030 City of Northfield Cannon Rive\WorkFiles\02_Alternatives\memo\Selected Option 07April2014.docx
7/24/2014
Northfield Project Bid Summary
Project Name: Client: Bid Opening: East River Wall Rehabilitation
City Of Northfield
7/24/2014 14:00
Vendor Number Business Name
Engineers Estimate
Contract No.: Project No.: Owner: Total Bid Amount
STRM2014‐K02
City Of Northfield Engineering
Percent Over/Under Estimate
$141,287.00
29 S.M. Hentges & Sons, Inc.
$140,600.00
0.49% UNDER ESTIMATE
14 Healy Construction Co.
$259,550.00
83.70% OVER ESTIMATE
40 Lametti & Sons, Inc.
$364,700.00
158.13% OVER ESTIMATE
Memorandum
To:
From:
Subject:
Date:
Project:
c:
Joseph L. Stapf, City of Northfield
Adéle L. Braun, Barr Engineering Company
Bid Review Cannon River East River Wall
July 30, 2014
Cannon River East River Wall Design Repairs
Jasper Kruggel, City of Northfield
Barr Engineering Co. (Barr) has reviewed Bids submitted for the Cannon River East River Wall
Rehabilitation Project (Project) in Northfield, MN. This memorandum summarizes our review of the bids.
Bid Review
Three bids submitted for the Project include:

Healy Construction Co. at $259.550

S.M. Hentges & Sons, Inc. at $140,600

Lametti & Sons, Inc at $364,700
Barr’s scope of review included reviewing the Bid Form submitted by each Bidder; however, our review did
not include reviewing the Bid security. Our review did not reveal any omissions or mathematical errors
made by the Bidders. Therefore we conclude that S.M. Hentges & Sons Inc. is the lowest bidder.
Recommendation
After reviewing the bids and comparing them to the engineer’s estimate of probably cost, it is our
professional option that the bids are reasonable, and we recommend that the lowest bid be accepted.
Sincerely,
Adéle L. Braun, PE
Project Manager
952-842-3703
RIVER WALL REPAIR
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CONSENT
To:
City Administrator
From:
City Councilmember Suzie Nakasian
Subject:
Bicycle Friendly Community Application
Action Requested:
The Northfield City Council authorizes an application to become a Bicycle Friendly Community.
Summary Report:
The League of American Bicyclists hosts a program called The Bicycle Friendly Community
Program. The Bicycle Friendly Community program provides a roadmap to improve conditions for
bicycling and guidance to make the distinct vision for a better, bikeable community a reality.
Applying for this program is the first step in organizing community resources to better design and
implement programs that make biking easier and safer in Northfield. There are five levels of
program participation, each of which has certain criteria for successful participation (Attachment 1).
After the application is submitted, the League of American Bicyclists will provide feedback as to
how we can become part of the program. We may be welcomed in at a bronze level if we meet all
the criteria, or they may suggest tasks community groups can perform to elevate our status.
There are numerous local groups that are in support of this application. Those include
BikeNorthfield, Cannon River Offroad Cycling & Trails, Rice County Statewide Health
Improvement Program, Friends of the Mill Towns Trail, The Greater Northfield Sustainability
Collaborative, Transitions Youth Group, and Carleton College.
Financial
There is no fee to apply for this Bicycle Friendly Community Program.
Attachments:
1. Bike Friendly Community Infographic
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There’s no single route to becoming a Bicycle Friendly Community. In fact, the beauty of the BFC
program is the recognition that no two communities are the same and each can capitalize on its own
unique strengths to make biking better. But, over the past decade, we’ve pored through nearly 600
applications and identified the key benchmarks that define the BFC award levels. Here’s a glimpse at
the average performance of the BFCs in important categories, like ridership, safety and education.
CONSENT
To:
City Administrator
From:
Brian Erickson, P.E. Assistant Public Works Director/Assistant City Engineer
Subject:
Approve Maintenance for Bicycle Detector Pavement Marking at Second Street
Action Requested:
The Northfield City Council approves Resolution 2014-085 authorizing the formal request to
MnDOT to install and maintain bicycle detector pavement markings at the intersection of MN
Trunk Highway 3 and Second Street.
Summary Report:
MnDOT has been working with a local bicyclist to adjust the sensitivity of the vehicle detection
loops at the intersection of MN Trunk Highway 3 and Second Street. This adjustment allows a
bicyclist to activate the signals so they can cross the highway. At this point, both the eastbound
and westbound loops have been adjusted by MnDOT. This adjustment allows a bicycle to
activate the loop without adding to false triggers from vehicles in other lanes. As a result of
these adjustments bicyclists can use the signals in the same manner as motorized traffic.
Previously some bicyclists would use the pedestrian signals to cross the highway. However, they
were able to clear the intersection more quickly than a pedestrian thus leaving the signals in a
longer stop condition for Trunk Highway 3 through traffic.
The Minnesota Manual for Uniform Traffic Control Devices (MMUTCD) contains both a
roadway stencil and sign (Attachment 2) that can be used to denote the optimum position for a
bicyclist to actuate the signal. The MnDOT District 6 Traffic Operations Engineer has proposed
that the City of Northfield paint and maintain the pavement marking and that MnDOT would
install and maintain the sign. Staff is recommending that this pavement marking be installed.
Alternative Options:
Council may decide not to proceed with this request; however, the adjustments would remain in
place for these detector loops.
Financial Impacts:
The pavement marking would be an epoxy traffic marking paint and installation is anticipated to
cost approximately $1,000 and maintenance will occur on an as needed basis, estimated to be
every 3 – 5 years.
Timelines:
Once approved, staff will coordinate with MnDOT to have the marking installed. It is
anticipated this can be completed prior to the end of the summer.
Attachments:
2. Bicycle Detector Roadway Symbol and Sign
BICYCLE DETECTOR PAVEMENT
MARKING MAINTENANCE
WHEREAS, the City of Northfield wishes to accommodate safe crossing of MN Trunk Highway 3 by
bicycles at the intersection of Second Street; and,
WHEREAS, the MnDOT District 6’s Traffic Operations Engineer has been working local cyclists to
establish a way to trigger the signals at MN Trunk Highway 3 and Second Street with the
detector loops; and,
WHEREAS, the current testing has proven to be successful; and,
WHEREAS, the City of Northfield is requesting MnDOT approve the adding of Bicycle Detector
Pavement Marking; and,
WHEREAS, if the requested pavement markings are approved, the City of Northfield acknowledges it
is responsible for the installation and ongoing maintenance of those markings; and,
WHEREAS, the City of Northfield is also requesting the installation of R10-22 Bicycle Signal
Actuation Signs by MnDOT.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF
NORTHFIELD, MINNESOTA, that the City of Northfield formally requests the addition of the Bicycle
Detector Pavement Markings and acknowledges it is responsible for the installation and maintenance of
said markings.
ATTEST
_____________________________
City Clerk
VOTE:
______________________________
Mayor
CONSENT
To: Mayor and City Council
City Administrator
From: Deb Little, City Clerk
Subject: Approve Community Event License for Canvas Church (August 14, 2014)
Action Requested:
The Northfield City Council approves the attached Community Event License Agreement with
Canvas Church for their Back to School Carnival event in Sechler Park on August 14, 2014.
Summary Report:
Canvas Church has applied for a community event permit for their Back to School Carnival event to
be held at Sechler Park on August 14, 2014. The Back to School Carnival is a free event for the
Northfield community. The activities include:
 Free back to school haircuts, giveaways, games, and prizes
 Carnival games; dunk tanks, bounce houses, face painting, and balloon animals
 Food including hot dogs, popcorn, cotton candy and snow cones
 Northfield Police & Fire vehicles
The City Council could modify or deny the community event license agreement.
Financial Impacts:
None.
Timelines:
The event is scheduled for August 14, 2014.
Attachments:
 License Agreement
 List of 2014 Community Events
 Link to City Community Events Page: http://www.ci.northfield.mn.us/Index.aspx?NID=628
(Includes policy/related documents & public purpose expenditure information)
COMMUNITY EVENT LICENSE AGREEMENT
BETWEEN THE CITY OF NORTHFIELD AND CANVAS CHURCH
This license agreement (the “Agreement”) is made this ___ day of ________, 2014, by and
between the City of Northfield, a Minnesota municipal corporation (the “Licensor” or “City”), and
Canvas Church, a Minnesota nonprofit corporation (“Licensee”), (collectively the “parties”).
WHEREAS, the Licensor is the owner of all parks, all City streets, public parking lots and
public surroundings, which are located in the City of Northfield, County of Rice/Dakota, State of
Minnesota; and
WHEREAS, the Licensee is a non-profit corporation registered with the Minnesota
Secretary of State; and
WHEREAS, the Licensee desires to hold a Back to School Carnival (the “Event”) at
Sechler Park; and
WHEREAS, the Licensor is willing to permit such use, subject to the City’s Community
Events Policy and terms, covenants, and conditions contained herein.
NOW, THEREFORE, IT IS AGREED by and between the parties as follows:
1. Premises: The Licensor is the owner of City parks, City streets and public parking lots in
the City of Northfield (the “public areas”). The Licensee is hereby granted a terminable
license to use Sechler Park (the “Licensed Premises”) to hold the Event according to the
specifications, which are listed below in paragraph #3 and incorporated herein by reference.
The Licensee shall use the specified public areas only for the scheduled events and purposes
stated below (the “scheduled events”).
2. Term. The term of this Agreement for the Event shall be for a period commencing at 1:30
p.m. CDT on August 14, 2014, and ending at 10:00 p.m. CDT on August 14, 2014.
3. Purpose: The following scheduled events and activities are hereby approved by the City of
Northfield for inclusion in the Event:
The Back to School Carnival is a free event for the Northfield community. The
activities include:
 Giving away 200 pairs of Nike Tennis Shoes to the first 200 K-5th Grade
students, free back to school haircuts, giveaways, games, and prizes
 Carnival games; two dunk tanks, three bounce houses, face painting, and
balloon animals
 Food including hot dogs, popcorn, cotton candy and snow cones
 Northfield Police & Fire Vehicles
4. Permits and Compliance: The Licensee agrees to obtain the permits and pay the permit
fees as may be required by the City and other applicable governing bodies. This Agreement
does not exempt the Licensee or any participants or spectators from observing all ordinances
and laws, especially those pertaining to noise and to the sale and consumption of
intoxicating liquor or 3.2% malt beverages.
5. Portable Restrooms: The location of all portable restrooms shall be approved by the Public
Works Department. The restrooms shall be properly maintained and serviced, as needed,
throughout the entire Event.
6. Use of Licensed Premises: Subject to the other terms and provisions contained herein, the
Licensee shall be permitted to use the Licensed Premises only for the limited purpose of
operating the scheduled events for the term stated herein. Licensee accepts the Licensed
Premises in an “as is” condition. Scheduled events may be canceled without notice to the
Licensor, but no scheduled events may be added or changed to a time not listed on the
attached Exhibit A without the Licensor’s consent following reasonable notice of the added
or rescheduled event(s). During the term of this Agreement, the Licensee shall comply with
all applicable laws, regulations, conditions, and covenants affecting the Licensed Premises,
whether federal, state, local, or contractual, including but not limited to:

State electrical inspections
Licensee is required to comply with all terms and conditions of the City of Northfield’s
Community Event Policy.
The Licensee shall not commit or allow to be committed any waste on, destruction of, or
damage to, or nuisance on the Licensed Premises. Should the Licensee commit or allow to
be committed any waste on or destruction to the Licensed Premises, the Licensee shall
immediately restore the Licensed Premises to the original condition of the Licensed
Premises at the inception of this Agreement, or, alternatively, pay to the Licensor the cost of
restoring the Licensed Premises to the condition herein stated, payment to be made within
30 days from the date of written notice given by Licensor to the Licensee of the amount of
such costs.
Licensee shall keep the Licensed Premises in a sanitary condition, remove all trash during
and after the scheduled events, keep the Licensed Premises free from refuse, and provide
adequate portable toilets as necessary. Licensee shall instruct all vendors about recycling
requirements, oil disposal and grey water removal and shall provide receptacles for
collection of recyclables and other systems as needed. No alterations are allowed to City
property without prior approval of the City. Licensee shall instruct vendors to remove all
items from the Licensed Premises on or before the end of the license term provided in this
Agreement. Any items that remain on the Licensed Premises after the expiration of the term
of this Agreement, will be removed by the City with the costs being charged to the Licensee.
Licensee is required to use permanent tent anchors for tents where available. Licensee is
required to arrange for the detection of underground utility locations before digging or
pounding anything into the ground. The Gopher State One Call service is free and can be
2
accessed at http://www.gopherstateonecall.org/ or by calling 1-800-252-1166 or 811. All
costs shall be borne by the Licensee.
Licensee shall have a nonexclusive license to stage and license all scheduled events
occurring on the Licensed Premises, including but not limited to the parks, streets,
sidewalks, and boulevards within the Licensed Premises, during the scheduled events for the
license term. Businesses that have obtained an outdoor sales and service permit within the
Licensed Premises shall be allowed to operate in the space designated on the permit.
7. Licensor’s Access: The City, its employees, and its agents shall have the right to enter the
Licensed Premises at all times for all reasonable purposes, including, without limitation,
enforcing all applicable laws, regulations and/or ordinances, keeping the peace, and
inspecting, cleaning, repairing, altering, or improving the Licensed Premises. Nothing in
this Agreement shall be interpreted as requiring the City to perform any such acts
independent of the requirements of the other provisions of this Agreement.
8. Assignment or Transfer of License: Licensee shall have no right to assign its interest in
this Agreement without the prior written consent of Licensor. The Licensee, however, may
license and sublet portions of the Licensed Premises to licensees, vendors and participants in
the scheduled events, provided that the substance of this Agreement is carried forward into
any agreements with licensees and vendors.
9. Costs: Licensee shall reimburse the City $65.00 for expenses the City expects to incur to
facilitate the Event. Licensee requests $0 for in kind grant support.
10. Police And Fire Protection: The City shall provide police and fire protection. The cost for
additional police and fire protection for any scheduled events shall be borne by Licensee
pursuant to Section 9 above. Notwithstanding Section 9, Licensee shall pay the City for any
additional unanticipated or emergency costs and expenses above the amount stated in
Section 9 incurred by the City in providing police and fire protection associated with the
scheduled events.
11. Traffic and Crowd Control: The Licensee shall be responsible for establishing an
adequate traffic and crowd control system. This system must be coordinated with and
approved by the Police and Fire Departments. Every effort must be made by the Licensee to
prevent parking in prohibited areas.
12. Carnival Games: All games in the carnival area must be games of skill rather than games
of chance as defined by Minnesota statutes.
13. Removal of Equipment, Tents and Portable Restrooms: Equipment, tents and portable
restrooms shall be removed at the close of the Event. The Licensee shall clean the Licensed
Premises at the close of the event.
14. Cost of Electricity: The Licensee will be responsible for paying for the costs of electricity
used in conjunction with the Event.
3
15. Insurance: The Licensee shall at their expense maintain insurance as provided below and
shall deliver to the City a certificate of insurance evidencing such coverage at least 45 days
prior to the event. Certificates shall name the City of Northfield as an additional insured.
Licensee shall require that all vendors and operators are covered by general liability
coverage and that the Licensor has been named as an additional insured. Licensee is
responsible to ensure that no vendor or operator shall be allowed to set-up operations until
the Licensee has verified that the vendor or operator has the required general liability
insurance coverage or is otherwise covered by Licensee’s commercial general liability
policy.
Licensee shall maintain a commercial general liability insurance policy with limits of at
least:
Class III - High risk/exposure: Insurance coverage amounts of at least
$2,000,000/occurrence and $4,000,000/aggregate, or the limits of the event
sponsor/licensee policy, whichever is greater.
All scheduled events proposed by the Event sponsor/Licensee shall be covered events.
Licensee shall specifically ensure that Licensee's liability insurance covers claims related to
all of the activities and scheduled events that are part of the Event. If any scheduled event or
activity is not fully covered and/or excluded by a vendor and/or participant’s insurance
policy, the Licensee must provide insurance for the scheduled event or activity at limits
greater or equal to those required by the City. In addition, the Licensee will indemnify and
hold harmless the City for any and all scheduled events and activities.
16. Indemnification: Licensee shall indemnify, protect, save, hold harmless and insure the
City, and its respective officers, directors, employees, volunteers, members and agents, from
and against any and all claims and demands for, or litigation with respect to, all damages,
including attorneys' fees, which may arise out of or be caused by Licensee or its agents,
employees, contractors, subcontractors, vendors, licensees, participants or volunteers or with
respect to Licensee’s use or operation of the Licensed Premises. Licensee shall defend the
City against the foregoing, or litigation in connection with the foregoing, at Licensee’s
expense, with counsel reasonably acceptable to the City. The City, at its expense, shall have
the right to participate in the defense of any claims or litigation and shall have the right to
approve any settlement, which approval shall not be unreasonably withheld. The
indemnification provision of this Section shall not apply to damages or other losses
proximately caused by or resulting from the negligence or willful misconduct of the
City. All indemnification obligations shall survive termination, expiration or cancellation of
this Agreement.
This clause shall not be interpreted to release any vendor or operator from the requirement to
provide insurance and certificates of insurance to the Licensee and/or City as provided
above, before set-up of operations will be allowed. Licensee shall collect from all
participants prior to each scheduled event liability waivers signed by the participants in:
runs, walks, bike rides, parades, pedal tractor pull, car shows, rodeo, tractor pull, soap box
derby, participants of the bank raid reenactments, and any other like scheduled events
4
occurring on City property. No one shall be allowed to participate in such scheduled events
without signing a liability waiver in a form approved by the City.
17. Liquor Licensed Premises: No part of the Licensed Premises shall be used for the sale,
service or consumption of alcoholic beverages.
18. Contact Information: The Licensee shall designate the contact persons responsible for the
various areas and scheduled events and provide the City with the names and phone numbers
of those contact persons for each scheduled event.
19. Termination of Agreement: If at any time Licensee breaches a material term of this
Agreement, then this Agreement shall become null and void, at the option of the City,
immediately upon the City’s provision of written notice of the same to Licensee.
20. General Provisions:
a. Voluntary and Knowing Action. The parties, by executing this Agreement, state
that they have carefully read this Agreement and understand fully the contents
thereof; that in executing this Agreement they voluntarily accept all terms described
in this Agreement without duress, coercion, undue influence, or otherwise, and that
they intend to be legally bound thereby.
b. Authorized Signatories. The parties each represent and warrant to the other that (1)
the persons signing this Agreement are authorized signatories for the entities
represented, and (2) no further approvals, actions or ratifications are needed for the
full enforceability of this Agreement against it; each party indemnifies and holds the
other harmless against any breach of the foregoing representation and warranty.
c. Notices. The parties’ representatives for notification for all purposes other than as
provided in section 19 are:
CITY:
Deborah Little
City Clerk
Phone: 507-645-3001
Email: deb.little@ci.northfield.mn.us
LICENSEE:
Rachel Vantries
Canvas Church
PO Box 14
Phone: 651-528-9823
5
Email: Rachel.v@canvaschurch.cc
d. Modifications/Amendment. Any alterations, variations, modifications,
amendments or waivers of the provisions of this Agreement shall only be valid when
they have been reduced to writing, and signed by authorized representative of the
parties.
e. No Partnership, Joint Venture, or Fiduciary Relationship. Nothing contained in
this Agreement shall be interpreted as creating a partnership, joint venture, or
relationship of principal and agent between the parties.
f. Records—Availability and Retention. Pursuant to Minn. Stat. § 16C.05, subd. 5,
Licensee agrees that the City, the State Auditor, or any of their duly authorized
representatives at any time during normal business hours and as often as they may
reasonably deem necessary, shall have access to and the right to examine, audit,
excerpt, and transcribe any books, documents, papers, records, etc., which are
pertinent to the accounting practices and procedures of Licensee and involve
transactions relating to this Agreement. Licensee agrees to maintain these records
for a period of six years from the date of termination of this Agreement.
g. Force Majeure. The parties shall each be excused from performance under this
Agreement while and to the extent that either of them are unable to perform, for any
cause beyond its reasonable control. Such causes shall include, but not be restricted
to fire, storm, flood, earthquake, explosion, war, total or partial failure of
transportation or delivery facilities, raw materials or supplies, interruption of utilities
or power, and any act of government or military authority. In the event either party
is rendered unable wholly or in part by force majeure to carry out its obligations
under this Agreement then the party affected by force majeure shall give written
notice with explanation to the other party immediately.
h. Compliance with Laws. Licensee and its licensees, vendors, employees, volunteers,
operators and other participants in the Event shall abide by all Federal, State and
local laws, statutes, ordinances, rules and regulations now in effect or hereinafter
adopted pertaining to this Agreement or to the facilities, programs, scheduled events,
activities and staff for which Licensee is responsible.
i. Governing Law. This Agreement shall be deemed to have been made and accepted
in Rice County, Minnesota, and the laws of the State of Minnesota shall govern any
interpretations or constructions of the Agreement without regard to its choice of law
or conflict of laws principles.
j. Data Practices. The parties acknowledge that this Agreement is subject to the
requirements of Minnesota’s Government Data Practices Act, Minnesota Statutes,
Section 13.01 et seq.
k. No Waiver. Any party’s failure in any one or more instances to insist upon strict
performance of any of the terms and conditions of this Agreement or to exercise any
right herein conferred shall not be construed as a waiver or relinquishment of that
6
right or of that party’s right to assert or rely upon the terms and conditions of this
Agreement. Any express waiver of a term of this Agreement shall not be binding and
effective unless made in writing and properly executed by the waiving party.
l. Severability. The invalidity or unenforceability of any provision of this Agreement
shall not affect the validity or enforceability of any other provision. Any invalid or
unenforceable provision shall be deemed severed from this Agreement to the extent
of its invalidity or unenforceability, and this Agreement shall be construed and
enforced as if the Agreement did not contain that particular provision to the extent of
its invalidity or unenforceability.
m. Entire Agreement. These terms and conditions constitute the entire Agreement
between the parties regarding the subject matter hereof. All discussions and
negotiations are deemed merged in this Agreement.
n. Headings and Captions. Headings and captions contained in this Agreement are for
convenience only and are not intended to alter any of the provisions of this
Agreement and shall not be used for the interpretation of the validity of the
Agreement or any provision hereof.
o. Survivability. All covenants, indemnities, guarantees, releases, representations and
warranties by any party or parties, and any undischarged obligations of the City and
Licensee arising prior to the expiration of this Agreement (whether by completion or
earlier termination), shall survive such expiration.
p. Execution. This Agreement may be executed simultaneously in two or more
counterparts that, when taken together, shall be deemed an original and constitute
one and the same document. The signature of any party to the counterpart shall be
deemed a signature to the Agreement, and may be appended to, any other
counterpart. Facsimile and email transmissions of executed signature pages shall be
deemed as originals and sufficient to bind the executing party.
[Signature page to follow]
7
IN WITNESS WHEREOF, the Parties have hereunto executed this document the day and
year first above written.
By:
_______________, Its __________________
Date:
CITY OF NORTHFIELD
By:
By:
Date:
Dana Graham, Its Mayor
Date:
Deb Little, Its City Clerk
8
2014 Community Events List
(Updated 7/31/2014)
Event/Organization
Date
Council Approvals
St Dominics 5K
Northfield Montessori Fun Run Walk
Taste of Northfield – NDDC
St Olaf Reunion Weekend
Riverwalk Market Fair
Community Band Bridge Square
Theater in The Park – Northfield Arts Guild
Coldwell Banker 30th Birthday Celebration
Northfield Wheels Exhibit – Northfield Historical
Society
Y Kids Triathlon – YMCA
Crazy Daze - Chamber of Commerce
Cannon River Roots Festival- Northfield Arts Guild
Skateboard Coalition Outdoor Concert – Event
moved to Key
Vintage Band Festival
Extreme Music Tour
Canvas Church Community Carnival
Masonic Lodge Sesquicentennial Celebration
Outlaw Run - Northfield Historical Society
Defeat of Jesse James Days
Heavy Hitters Car Club Heels & Wheels – Cancel
Winter Walk- Chamber of Commerce *
TOTAL (estimated)
Estimated Dollars Remaining
5/3/2014
5/17/2014
5/29/2014
5/30-31/2014
6/7-10/25/2014
6/5, 12, 19 & 26/2014
6/6-8 & 12-14, 2014
6/12/2014
6/26/2014
04/15/2014- approved
05/06/2014 – approved
04/15/2014 – approved
05/06/2014 – approved
05/06/2014 – approved
05/20/2014 – approved
05/20/2014 - approved
05/20/2014 – approved
05/20/2014 – approved
7/12/14
7/24/2014
7/26/2014
7/27/2014
05/20/2014 – approved
05/20/2014 - approved
06/17/2014 – approved
07/01/2014 - cancel
06/17/2014 - approved
08/05/2014 – proposed
08/05/2014 – proposed
08/05/2014 – proposed
06/03/2014 - approved
06/17/2014 - approved
*No application received
8/02/2014
8/06/2014
8/14/2014
8/14/2014
8/16/2014
9/3-7/2014
9/20/2014
?
Proposed 08/4/2014
In-kind Grant
Support
Budgeted $42,175
$0
$0
$1,756
$0
$1,652
$863
$0
$0
$365
$365
$365
$680
$0
$1,035
$0
$0
$0
$932
$33,225
$0
$365(estimated)
$41,603
572
The 2014 budget included $42,175 for community events in kind grant support. A list of events and requests for in kind grant
support are noted above. Costs are estimated for those events without developed license agreements. Staff will continue to refine
the remaining costs and bring forward remaining requests for Council consideration in the next few weeks.
CONSENT
City Administrator
Subject: Approve Community Event License for Extreme Tour (August 6, 2014)
Action Requested:
Extreme Music Tour for their music event on Bridge Square on August 6, 2014.
Summary Report:
Shon Medin, on behalf of Extreme Tour has applied for a community event permit for the Extreme
Music Tour event to be held on Bridge Square on August 6, 2014. The event will include live
music performed on Bridge Square by different bands.
Financial Impacts:
None.
Timelines:
Attachments:
BETWEEN THE CITY OF NORTHFIELD AND EXTREME TOUR
The Extreme Tour, a nonprofit corporation (“Licensee”), (collectively the “parties”).
Minnesota; and
and
WHEREAS, the Licensee is a non-profit corporation registered with the State of Tennessee;
WHEREAS, the Licensee desires to hold the Extreme Tour Music (the “Event”) at Bridge
Square; and
license to use Bridge Square (the “Licensed Premises”) to hold the Event according to the

Live music performed on Bridge Square by different bands. The music will
begin at 4 pm and end at 9 pm.
Licensor, but no scheduled events may be added or changed to a time not listed in paragraph
3 without the Licensor’s consent following reasonable notice of the added or rescheduled
event(s). During the term of this Agreement, the Licensee shall comply with all applicable
laws, regulations, conditions, and covenants affecting the Licensed Premises, whether
federal, state, local, or contractual, including but not limited to:

such costs.
2
scheduled events.
used in conjunction with the Event. This cost is included in paragraph #9.
policy.
3
least:
Insurance coverage amounts of at least $1,000,000/occurrence and
$3,000,000/aggregate, or the limits of the event sponsor/licensee policy, whichever is
greater.
this Agreement.
4
CITY:
Deborah Little
City Clerk
Phone: 507-645-3001
LICENSEE:
Shon Medin
The Extreme Tour
15374 LaTopp Court
Nerstrand, MN 55053
Phone: 507-581-2382
Email: smedin3@gmail.com
parties.
5
6
7
By:
_______________, Its __________________
Date:
CITY OF NORTHFIELD
By:
By:
Date:
Date:
8
(Updated 7/31/2014)
Event/Organization
Date
Council Approvals
St Dominics 5K
Society
moved to Key
Extreme Music Tour
TOTAL (estimated)
5/3/2014
5/17/2014
5/29/2014
5/30-31/2014
6/7-10/25/2014
6/5, 12, 19 & 26/2014
6/6-8 & 12-14, 2014
6/12/2014
6/26/2014
05/06/2014 – approved
04/15/2014 – approved
05/06/2014 – approved
05/06/2014 – approved
05/20/2014 – approved
05/20/2014 - approved
05/20/2014 – approved
05/20/2014 – approved
7/12/14
7/24/2014
7/26/2014
7/27/2014
05/20/2014 – approved
05/20/2014 - approved
06/17/2014 – approved
07/01/2014 - cancel
06/17/2014 - approved
08/05/2014 – proposed
08/05/2014 – proposed
08/05/2014 – proposed
06/03/2014 - approved
06/17/2014 - approved
8/02/2014
8/06/2014
8/14/2014
8/14/2014
8/16/2014
9/3-7/2014
9/20/2014
?
Proposed 08/4/2014
In-kind Grant
Support
Budgeted $42,175
$0
$0
$1,756
$0
$1,652
$863
$0
$0
$365
$365
$365
$680
$0
$1,035
$0
$0
$0
$932
$33,225
$0
$365(estimated)
$41,603
572
CONSENT
City Administrator
Subject: Approve Community Event License for Northfield Masonic Social Lodge (August 14,
2014)
Action Requested:
Northfield Masonic Social Lodge #48 for their Sesquicentennial Celebration of Social Lodge #48
on August 14, 2014.
Summary Report:
The Northfield Masonic Social Lodge has applied for a community event permit for their
Sesquicentennial Celebration event to be held on Bridge Square on August 14, 2014. The event
will include a performance by the Minnesota Shrine Bagpipe Band and a presenation of the history
of Social Lodge #48. The Masonic Lodge will also be providing food.
Financial Impacts:
None.
Timelines:
Attachments:
BETWEEN THE CITY OF NORTHFIELD AND NORTHFIELD MASONIC SOCIAL
LODGE #48
Northfield Masonic Social Lodge #48, a Minnesota nonprofit corporation (“Licensee”),
(collectively the “parties”).
Minnesota; and
WHEREAS, the Licensee is a non-profit corporation registered with the Minnesota
Secretary of State; and
WHEREAS, the Licensee desires to hold the Sesquicentennial Celebration of Social Lodge
#48 (the “Event”) at Bridge Square; and
license to use Bridge Square (the “Licensed Premises”) to hold the Event according to the


Live music performed on the Showmobile on Bridge Square by the Minnesota
Shrine Bagpipe Band.
Food vendor
Licensor, but no scheduled events may be added or changed to a time not listed in paragraph
3 without the Licensor’s consent following reasonable notice of the added or rescheduled
event(s). During the term of this Agreement, the Licensee shall comply with all applicable
laws, regulations, conditions, and covenants affecting the Licensed Premises, whether
federal, state, local, or contractual, including but not limited to:

such costs.
2
scheduled events.
used in conjunction with the Event. This cost is included in paragraph #9.
3
policy.
least:
Insurance coverage amounts of at least $1,000,000/occurrence and
$3,000,000/aggregate, or the limits of the event sponsor/licensee policy, whichever is
greater.
this Agreement.
4
CITY:
Deborah Little
City Clerk
Phone: 507-645-3001
LICENSEE:
L. Franklin Lee
Northfield Masonic Lodge
112 Linden Street S.
Phone: 507-663-7082
Email: frbelee@gmail.com
parties.
5
6
7
By:
_______________, Its __________________
Date:
CITY OF NORTHFIELD
By:
By:
Date:
Date:
8
(Updated 7/31/2014)
Event/Organization
Date
Council Approvals
St Dominics 5K
Society
moved to Key
Extreme Music Tour
TOTAL (estimated)
5/3/2014
5/17/2014
5/29/2014
5/30-31/2014
6/7-10/25/2014
6/5, 12, 19 & 26/2014
6/6-8 & 12-14, 2014
6/12/2014
6/26/2014
05/06/2014 – approved
04/15/2014 – approved
05/06/2014 – approved
05/06/2014 – approved
05/20/2014 – approved
05/20/2014 - approved
05/20/2014 – approved
05/20/2014 – approved
7/12/14
7/24/2014
7/26/2014
7/27/2014
05/20/2014 – approved
05/20/2014 - approved
06/17/2014 – approved
07/01/2014 - cancel
06/17/2014 - approved
08/05/2014 – proposed
08/05/2014 – proposed
08/05/2014 – proposed
06/03/2014 - approved
06/17/2014 - approved
8/02/2014
8/06/2014
8/14/2014
8/14/2014
8/16/2014
9/3-7/2014
9/20/2014
?
Proposed 08/4/2014
In-kind Grant
Support
Budgeted $42,175
$0
$0
$1,756
$0
$1,652
$863
$0
$0
$365
$365
$365
$680
$0
$1,035
$0
$0
$0
$932
$33,225
$0
$365(estimated)
$41,603
572
Consent
To:
From: Tim Madigan, City Administrator
Subject: Mayor and City Council Compensation
Action Requested:
The Northfield City Council moves to hold second reading of Ordinance No. 959 - Setting
Mayor and City Council Compensation for 2015 and 2016.
Summary Report:
Mayor Graham as part of the Council work plan discussion requested the City Council consider
adjusting the compensation for the mayor and city council positions in 2014 and 2015.
The last compensation adjustment for the mayor and city council was in 2005/06 as part of a two
year adjustment, see attached ordinance. As a result, the mayor is currently paid $9,600 per year
and councilors $7,200 per year.
During this eight year time period, inflation has increased by 18%. The wage range for city
employees has been adjusted by 11.5%, plus some step increases. Based on this information it is
recommended that the Council adjust the mayor and council compensation in 2015 by 11.5% and
in 2016 by 2% (inflation rate 2013 to 2014) as presented in the attached proposed ordinance.
During the Council work session on June 10, there was discussion of adjusting the mayor’s
compensation to a higher level and delaying implementation of the new compensations rates to
2017/18.
Adjust compensation by a larger or smaller amount than proposed or make no adjustment.
Financial Impacts:
The additional cost in 2015 will be $6,072 and $2,134 in 2016.
Tentative Timelines: Under Minnesota State law compensation for the mayor and city council
has to be acted on before a municipal election and can only take effective after the election.
Attachments:
Current compensation
Proposed ordinance
Comparable cities data
PART II - NORTHFIELD CODE
Chapter 2 - ADMINISTRATION
ARTICLE II. - CITY COUNCIL
DIVISION 1. GENERALLY
DIVISION 1. GENERALLY
Sec. 2-26. Compensation.
(a) The annual salary for the elected members of the city council shall be in the amount of $6,000.00
commencing January 1, 2005, and shall be increased to the amount of $7,200.00 commencing
January 1, 2006.
(b) The annual salary for the mayor shall be in the amount of $8,400.00 commencing January 1, 2005,
and shall be increased to the amount of $9,600.00 commencing January 1, 2006.
(c) The salaries established shall be paid on a biweekly basis.
(d) The salaries established by this section shall be effective as of the dates set forth above and shall
continue in the amounts which will be effective January 1, 2006, until changed as provided by state
law.
(Code 1986, § 100:45; Ord. No. 816, 10-18-2004)
State law reference— Authority to fix salary of council, Minn. Stat. § 415.11.
Northfield, Minnesota, Code of Ordinances
Page 1
ORDINANCE NO. 959
AN ORDINANCE AMENDING SECTION 2-26 OF CITY CODE RELATING TO
COUNCIL COMPENSATION
THE CITY COUNCIL OF THE CITY OF NORTHFIELD DOES ORDAIN THAT
NORTHFIELD CODE SEC. 2-26 IS HEREBY AMENDED AS FOLLOWS: (new material
is underlined; deleted material is lined out):
Sec. 2-26. Compensation.
(a) The annual salary for the elected members of the city council shall be in the amount of
$6,000.00 commencing January 1, 2005, and shall be increased to the amount of $7,200.00
$8,028_______
commencing January 1, 20062015, and shall be increased to the amount
of $8,188.00 commencing January 1, 2016..
(b) The annual salary for the mayor shall be in the amount of of $8,400.00 commencing January
1, 2005, and shall be increased to the amount of $9,600.00 $10,704_______ commencing
January 1, 20062015, and shall be increased to the amount of $10,918.00 commencing
January 1, 2016..
(c) The salaries established shall be paid on a biweekly basis.
(d) The salaries established by this section shall be effective as of the dates set forth above and
shall continue in the amounts which will be effective January 1, 20062015, until changed as
provided by state law.
Passed by the City Council of the City of Northfield, Minnesota, this 5th day of August, 2014.
ATTEST:
____________________________
City Clerk
First Reading:
Second Reading:
Published:
VOTE:
_____________________________
Mayor
__________
__________
__________
_ GRAHAM _ DELONG _ LUDESCHER
_ NAKASIAN
_ POWNELL _ PETERSON WHITE _ ZWEIFEL
Mayor and City Council 2014 Annual Salaries
Comparable Cities
Northfield:
Mayor
$9,600.00
Council Members
$7,200.00
Mayor
Anoka
$8,817.00
Columbia Heights
$13,800.00
Crystal
$10,514.69
Faribault
$8,480.00
Farmington
$8,040.00
Hastings
$8,400.00
Hopkins
$6,000.00
New Brighton
$8,600.00
New Hope
$11,170.00
North St. Paul
$6,400.00
Robbinsdale
$10,151.00
South St. Paul
$10,200.00
West St. Paul
$8,910.00
Council Members
Anoka
$7,141.00
Columbia Heights
$7,800.00
Crystal
$8,088.83
Faribault
$7,220.00
Farmington
$7,020.00
Hastings
$6,000.00
Hopkins
$4,600.00
New Brighton
$7,000.00
New Hope
$8,050.00
North St. Paul
$5,200.00
Robbinsdale
$8,097.00
South St. Paul
$6,600.00
West St. Paul
$7,150.00
CONSENT
To:
City Administrator
From:
Subject:
East River Wall Railing Project
Action Requested:
The Northfield City Council authorizes the East River Wall Railing Project.
Summary Report:
The east river wall, south of Second Street has been identified as an area of public safety concern.
During the June 2014 flooding events, even though fencing was installed to keep pedestrians away
from the river corridor, people were observed walking on or around the project area (Attachment 2).
The railing addition will be roughly 210 feet in length and will be constructed to City standards.
City staff has contacted three local contractors for quotes, two of which did not have the time to
complete the project by the start of Defeat of Jesse James Days. The two contractors that did not
bid gave a rough estimate of $200 and $210 per foot. Peterson Equipment, Inc., the contractor that
indicated they could get the project done by Defeat of Jesse James Days, gave an estimate of $195
per foot. That estimate includes materials, installation and powder coating of the installed railing.
Financial
The estimate of $195 per foot of railing, installed and powder coated, totals $40,950 for the project.
The funding for this project will come from the street department budget which is part of the
general fund. If approved, this project will be added to the budget amendment the Finance
Department will bring forward in September.
Timeline
Once approved, this project will begin and have a completion date projected before Defeat of Jesse
James Days.
Attachments:
1. Peterson Equipment Inc. Quote
2. Site Map
DIV
I
SIO
N
ST
S
Location: V:\Projects\Engineering Department\East River Wall Railing\eastRiverWall_Railing.mxd
SECOND ST W
19
East River Wall Railing
Legend
Updated: 7/29/2014
East River Wall Railing Project
30 15
0
Feet
30
CONSENT
To:
City Administrator
From: Melanie Schlomann, Finance Director
Subject: Payment to the Northfield Area Fire and Rescue Service (NAFRS)
Action Requested:
The Northfield City Council authorizes the initial payment in the amount of $122,051.80 per the
Joint Powers Agreement, Section 7 dated April 1, 2014.
Summary Report:
The Joint Powers Board is requesting their first payment for September 2014 through December
2014. The invoice and calculation sheet are attached to this memo. Per our purchasing policy,
Council approval is required on dollar amounts over 100,000.
Financial Impacts:
I have attached a current expenditure summary for the fire department. We are under budget for
the year at this time. I do not anticipate a budget amendment being necessary for the fire
department in 2014.
Tentative Timelines:
The check is ready to be sent, we just need council approval.
Attachments:
NAFRS Invoice
NAFRS Budget through 12/31/14
Expenditure summary of current fire department expense
CONSENT
To:
City Administrator
From:
Brian Erickson, P.E. Assistant Public Works Director/Assistant City Engineer
Gerald Ness, Wastewater Plant Manager
Justin Wagner, Utilities Supervisor
Subject:
Approve WWTP Well Replacement/Water Line Extension Project
Action Requested:
The Northfield City Council hereby approves Resolution 2014-088 authorizing the preparation
of the Waste Water Treatment Plant (WWTP) well replacement/water line extension project for
design.
Summary Report:
The City of Northfield’s Waste Water Treatment Plant (WWTP) currently treats all the
wastewater for the cities of Northfield and Dundas. As part of the treatment process, the WWTP
uses a significant amount of clean water from a well that is at the WWTP. At this time, the
existing water system does not extend to the WWTP which is why there is a well on site.
This well has been in service since 1958 and is currently in need of replacement. The well is an
artesian well and under normal conditions it will flow with no pump pressure. Currently, the
well casing is leaking which has resulted in a ‘spring’ inside the well house where the casing
exits the ground. This flow is anticipated to continue for the foreseeable future and will cause
significant icing and other problems in the winter. The replacement of this well has been priority
and currently staff has shown this well replacement in the draft Capital Improvement Plan for
completion in 2015.
In addition to the current leak at the well, the existing well capacity is insufficient. During
certain parts of the treatment process, the flow from this well cannot meet other demands at the
plant which can result in scheduling issues for the operations.
Due to recent deterioration of the well, staff requested the Bolton and Menk, Inc. (BMI) review
options and prepare a brief feasibility report for replacing this well, attachment 2. BMI reviewed
three options for providing sufficient water to the WWTP. They are:
1. Construction of a new well and pump house. Staff received an estimate from a local well
driller for replacing the well; however, that estimate did not include the construction of a
well house. In all, the estimated cost is $850,000. Additionally, replacing the well may
present some State approval issues based on required separation of well and wastewater
treatment facilities. Addressing those issues will result in a project that would not be
completed until sometime in the late summer or autumn of 2015.
2. Directionally drilled watermain. This option would provide a waterline extension from
Northfield Montessori along the east side of MN Trunk Highway 3. The watermain
would remain within the MnDOT up to the entrance into the WWTP. It should be noted
that the line would be sized at 12” which is based on the City of Northfield’s
Comprehensive Water Plan (December 9, 2005). There are also three material options
for this work ductile iron pipe (preferred), fusible C-900, and high density polyethylene
(HDPE).
3. Slipline existing abandoned sanitary sewer. Using this abandoned sanitary line would
provide a relatively direct connection to the WWTP; however, this line lies within the
existing railroad right of way and access for installation and maintenance/repair could be
hampered depending on rail operations. It would also require the use of materials (C-900
or HDPE – plastic watermain pipe) that the City of Northfield currently does not use in
its water system.
Based on the report from BMI and staff discussions, it is recommended that the City Council
authorize this project to progress and that the option for a directionally bored watermain along
TH 3 be developed in more detail. It is further recommended that plans and specifications be
prepared for bid. Prior to advertisement staff would return to City Council and request
authorization to release the advertisement for bids as well as approve the plans and
specifications.
One additional issue that should be addressed is that fact that this water line would extend
outside of the existing city limits into the surrounding township. All the planned work would be
within either MnDOT right of way or possibly across a corner of State of MN owned property.
A review of this project and the possible issues by the City Attorney is recommended.
Council may decide not to proceed with this project; however, the current well will continue to
leak and a major failure would require emergency measures in order to continue treating
wastewater. If that failure occurred during winter months the efforts and costs required will
increase significantly. Staff would also recommend that this work be undertaken as part of
future Capital Improvement Plan if not approved for development at this time.
Financial Impacts:
The costs for this project would range from roughly $470,000 to $850,000. This expenditure
would come from the Sewer and/or Water Funds. There is sufficient fund balance to cover these
costs. If authorized staff will have more detailed project estimates prepared for future
presentation to the City Council.
Timelines:
Once approved, staff will work with a designer to complete plans and specification for bidding
this work. Approval of the plans and specifications, as well as approval of a contract will return
to the City Council for action at a future date.
The rough timeline for project execution, if approved, is:
 September 2 – Approve Plans and Specification and Authorize Advertisement for Bids
 September 22 – Open Bids
 October 7 – Accept Bid and Award Contract
If this schedule can be compressed staff would bring the items above to Council at an earlier
date.
Attachments:
2. Feasibility Report
ACCEPTING FEASIBILITY REPORT
AUTHORIZING PLANS AND SPECIFICATION
WHEREAS, the City of Northfield operates the wastewater treatment plant located at 1450 Highway 3
North, Northfield, MN; and,
WHEREAS, the location of the wastewater treatment plant is outside of the current potable water
system operated by the City of Northfield; and,
WHEREAS, the wastewater treatment plant currently uses an undersized well which has been in
operation since 1958 to supply non-potable water for use in the processing of wastewater;
and,
WHEREAS, the current well is now experiencing a significant leak and several other maintenance
issues; and,
WHEREAS, the replacement of this well is a critical need this year to insure that the proper treatment of
wastewater can continue; and,
WHEREAS, an extension of the existing potable water system to the wastewater treatment plant is the
most economical solution to the well replacement; and,
WHEREAS, sufficient fund balance is available for the replacement of this well.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL THAT:
The City Engineer shall prepare plans and specifications for the extension of the existing potable water
system along the MN Trunk Highway 3 corridor. The plans shall call for the directional boring of a water
line up to the entrance of the wastewater treatment plant to minimize disruption to existing property
owners on the east side of MN Trunk Highway 3.
ATTEST
_____________________________
City Clerk
VOTE:
______________________________
Mayor
July 29, 2014
Mr. Brian Erickson, P.E.
Asst. Public Works Director/Asst. City Engineer
City of Northfield
RE:
Mr. Justin Wagner
Utilities Supervisor
City of Northfield
1450 Highway 3 North
WWTP Water Supply Options
Dear Mr. Erickson and Wagner,
We have completed our evaluation and preliminary cost estimates for options to replace the WWTP water supply.
The following are our results:
Option 1 – Well and Pumphouse
The construction of a well and pumphouse would take approximately until October 2015 to be online. The estimated
cost for this option is $250,000 for the well and an additional $600,000 for the pumphouse. Thereby a total project
cost of $850,000 including contingencies and indirect costs. The City would also have maintenance on both the well
and pumphouse piping and appurentances.
Option 2 – Directionally Drilled Watermain
The City has an existing 12” ductile iron pipe (DIP) located on the east side of Trunk Highway (TH) 3 directly
adjacent to the Northfield Montessori. A 12” watermain is proposed to be extended in the TH 3 easterly ditch from
the Northfield Montessori to the WWTP. The 12” diameter extension is consistent with the City’s Water System
Comprehensive Plan. Within this option, there are three different pipe materials to consider, DIP, Fusible C-900,
and high density polyethylene pipe (HDPE). Following are the estimated total project costs for each of the materials:
 DIP – $562,800
 Fusible C-900 – $506,080
 HDPE – $471,770
Quantities and unit prices for each estimate are attached to this letter.
With this option, permits will be required from the Minnesota Department of Health for the watermain extension,
MnDOT for work with the right-of-way and from Union Pacific for the jacking beneath the railroad. Also, since this
work would be outside of the City limits, the City will need to notify Waterford Township. Based on this, we
recommend that this extension be brought to the City Attorney’s attention for a legal opinion.
Option 3 – Slipline Abandoned Sanitary Sewer
Figure No. 3 identifies the approximate location of an abandoned 15” vitrified clay pipe (VCP). This pipe
runs parallel to the railroad. In the evaluation of this option, we do not recommend the City utilize this
option for the following reasons:
 12” DIP has a 15.05” diameter outside bell which is too large to slipline in a 15” VCP.
City of Northfield
July 29, 2014
Page 2 of 2


Future access for maintenance or repair to a pipe located in a railroad right-of-way would
require permitting each time. The City would also be limited as to when they could be working
near the railroad due to rail activity.
The condition of the 15” VCP is unknown. If the City chooses this option, televising will be
required prior to the design. An option we considered was to shatter the 15” VCP and pull any
of the materials identified in Option 2 above thru the voided area. However, we believe that
the railroad will not be in favor of allowing the City to destruct the 15” VCP because of
possible settling in the railroad tracks or surrounding area.
We recommend the City choose Option 2 and bid all three pipe materials as alternatives. Based on bids
received, choose the material to be utilized at that time.
Please call me at 612-270-9681 if you have any questions.
Sincerely,
Bolton & Menk, Inc.
Mark D. Kasma, P.E.
Senior Principal Engineer
Attachments-Preliminary Estimates and Figures
Cc: Doug Lien, Water Superintendent
WWTP WATER SUPPLY OPTIONS (DIP)
PRELIMINARY ESTIMATE
CITY OF NORTHFIELD
NO.
ITEM
UNITS
QTY
UNIT PRICE
TOTAL PRICE
LS
1.00
$20,000.00
$20,000.00
1
MOBILIZATION
2
TRAFFIC CONTROL
LS
1.00
$10,000.00
$10,000.00
3
SAWING BIT PAVEMENT
LIN FT
580
$2.00
$1,160.00
4
GRANULAR BORROW
CU YD
200
$15.00
$3,000.00
5
REMOVE AND REPLACE BITUMINOUS
SQ YD
1090
$25.00
$27,250.00
6
12" DIP WATERMAIN (DIRECTIONAL DRILL)
LIN FT
2120
$100.00
$212,000.00
7
12" DIP WATERMAIN (OPEN CUT)
LIN FT
290
$80.00
$23,200.00
8
8" DIP WATERMAIN (DIRECTIONAL DRILL)
LIN FT
340
$80.00
$27,200.00
9
HYDRANT
EACH
3
$3,750.00
$11,250.00
10 12" GATE VALVE
EACH
3
$4,000.00
$12,000.00
11 6" GATE VALVE
EACH
3
$1,650.00
$4,950.00
LBS
1316
$5.00
$6,580.00
12 MJ FITTINGS
13 CONNECT TO EXISTING WATERMAIN
EACH
2
$2,000.00
$4,000.00
14 COMMON TOPSOIL BORROW
CU YD
370
$30.00
$11,100.00
15 SEED, FERTILIZER, & MULCH
ACRE
0.5
$4,000.00
$2,000.00
16 CATEGORY 1 BLANKET
SQ YD
2200
17 24" STEEL CASING
LIN FT
90
$3.00
$6,600.00
$300.00
$27,000.00
SUBTOTAL
$409,290.00
10% CONTINGENCIES
$40,920.00
CONSTRUCTION COST
$450,210.00
INDIRECT COSTS (25%)
$112,590.00
TOTAL WATERMAIN COST
$562,800.00
WWTP WATER SUPPLY OPTIONS (C900)
CITY OF NORTHFIELD
NO.
ITEM
UNITS
QTY
UNIT PRICE
TOTAL PRICE
LS
1.00
$20,000.00
$20,000.00
1
MOBILIZATION
2
TRAFFIC CONTROL
LS
1.00
$10,000.00
$10,000.00
3
SAWING BIT PAVEMENT
LIN FT
580
$2.00
$1,160.00
4
GRANULAR BORROW
CU YD
200
$15.00
$3,000.00
5
SQ YD
1090
$25.00
$27,250.00
6
12" C900 WATERMAIN (DIRECTIONAL DRILL)
LIN FT
2120
$85.00
$180,200.00
7
12" C900 WATERMAIN (OPEN CUT)
LIN FT
290
$65.00
$18,850.00
8
8" C900 WATERMAIN (DIRECTIONAL DRILL)
LIN FT
340
$65.00
$22,100.00
9
HYDRANT
EACH
3
$3,750.00
$11,250.00
10 12" GATE VALVE
EACH
3
$4,000.00
$12,000.00
11 6" GATE VALVE
EACH
3
$1,650.00
$4,950.00
LBS
1316
$5.00
$6,580.00
12 MJ FITTINGS
EACH
2
$2,000.00
$4,000.00
CU YD
370
$30.00
$11,100.00
ACRE
0.5
$4,000.00
$2,000.00
SQ YD
2200
17 24" STEEL CASING
LIN FT
90
$3.00
$6,600.00
$300.00
$27,000.00
SUBTOTAL
$368,040.00
10% CONTINGENCIES
$36,800.00
CONSTRUCTION COST
$404,840.00
$101,240.00
$506,080.00
WWTP WATER SUPPLY OPTIONS (HDPE)
CITY OF NORTHFIELD
NO.
ITEM
UNITS
QTY
UNIT PRICE
TOTAL PRICE
LS
1.00
$20,000.00
$20,000.00
1
MOBILIZATION
2
TRAFFIC CONTROL
LS
1.00
$10,000.00
$10,000.00
3
SAWING BIT PAVEMENT
LIN FT
580
$2.00
$1,160.00
4
GRANULAR BORROW
CU YD
200
$12.00
$2,400.00
5
SQ YD
1090
$25.00
$27,250.00
6
12" HDPE WATERMAIN (DIRECTIONAL DRILL)
LIN FT
2120
$75.00
$159,000.00
7
12" HDPE WATERMAIN (OPEN CUT)
LIN FT
290
$60.00
$17,400.00
8
8" HDPE WATERMAIN (DIRECTIONAL DRILL)
LIN FT
340
$60.00
$20,400.00
9
HYDRANT
EACH
3
$3,750.00
$11,250.00
10 12" GATE VALVE
EACH
3
$4,000.00
$12,000.00
11 6" GATE VALVE
EACH
3
$1,650.00
$4,950.00
LBS
1316
$5.00
$6,580.00
12 MJ FITTINGS
EACH
2
$2,000.00
$4,000.00
CU YD
370
$30.00
$11,100.00
ACRE
0.5
$4,000.00
$2,000.00
SQ YD
2200
17 24" STEEL CASING
LIN FT
90
$3.00
$6,600.00
$300.00
$27,000.00
SUBTOTAL
$343,090.00
10% CONTINGENCIES
$34,300.00
CONSTRUCTION COST
$377,390.00
$94,380.00
$471,770.00
FIGURE 1
ABANDONED SANITARY
SEWER LINE - WWTP
Legend
FRIEDRICH
THEBERATH
AGNES
M PAVEK
Sanitary Sewer Line (Abandoned)
12" Watermain
Proposed Hydrant
24'' Steel Casing
Proposed Valve
Existing Watermain
Hydrant
Feet
150
JWBENJAMIN
LLC
JWBENJAMIN
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STATE
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CANNON VALLEY INC
CARLETON
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CO LLEGE &
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SCOUTS OF
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Location: V:\Projects\Wastewater\abandoned_sanitaryLine_wProperty_140723.mxd
STATE
OF MN
KARE N
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INVESTMENTS
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GREGORY H
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INVESTMENTS
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CITY OF
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&
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150 75
BRENT R &
MICHELLE
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CARLETON
COLLEGE
CHARLES K
& MARCIA
V FRAME
Sanitary Sewer Manhole (Abandoned)
ANNE S
SCHULZ
8" Watermain
Updated: 7/29/2014
AGNES
M PAVEK
ma
in
8"
Wa
ter
Legend
Proposed Hydrant
m
Water
Wa 12"
ter
ma
in
g
Existin
24
''
Ca Stee
sin l
g
Proposed Valve
ain
Location: V:\Projects\Wastewater\wwtp_ProposedWaterSystem.mxd
FIGURE 2
WWTP PROPOSED
WATER SYSTEM
8" Watermain
12" Watermain
12" Watermain
24'' Steel Casing
Existing Watermain
Updated: 7/29/2014
40
20
0
Feet
40
SHELDA
DRESDE
N AVE
Location: V:\Projects\Wastewater\abandoned_sanitaryLine_140723.mxd
3
FREMO
UW
AV
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FIGURE 3
ABANDONED SANITARY
SEWER LINE - WWTP
RD
HL
Y
W
H
3
N
Legend
Sanitary Sewer Manhole (Abandoned)
Sanitary Sewer Line (Abandoned)
Hydrant
Water Main
Updated: 7/29/2014
300 150
0
Feet
300
CONSENT
To: City Council
City Administrator
From: Mayor Dana Graham
Subject: Approve Stipend for City Administrator Interim Housing Expense
Action Requested:
The Northfield City Council approves a stipend for interim housing expenses for up to ten nights for
a cost of $100/night plus tax for Nick Haggenmiller.
Summary Report:
Nick Haggenmiller will be starting employment with the City of Northfield on Monday, August 18,
2014. Housing is not available until September 1, 2014. It is not feasible to commute from his
current residence on a daily basis. Since he is starting mid-month, I am requesting a stipend for him
to cover interim housing expenses.
The City Council could deny the request.
Financial Impacts:
$1,000 plus tax.
Timelines:
N/A
Attachments:
N/A
REGULAR
To:
City Administrator
From: Melanie Schlomann, Finance Director
Subject: Approve the sale of 2014A Bonds
Action Requested:
The Northfield City Council is being asked to approve the issuance and sale of the 2014A
General Obligation Bonds, by adoption of Resolution 2014-086. Council authorized the sale at
the meeting on July 8, 2014. The bonds are scheduled to open for bids on the morning of the
Council meeting. Ehlers will tabulate the bids and finalize the resolution for distribution at the
meeting.
Summary Report:
The presale report prepared by the City’s financial consultant (Ehlers & Associates, Inc) was
provided with the July 8th Council packet. As with the existing EDA 2006A Bonds, the
refunding portion of the 2014A bonds will be repaid through a debt levy over eleven years
(2015-2025). The improvements portion will be repaid through a combination of assessment
revenue and debt levy over ten years (2015-2024).
A bond rating agency call was conducted on Monday, July 28th. The bond rating was confirmed
at AA on July 30th. The report from Standard & Poor’s is attached.
Staff from Ehlers will be at the meeting to review the results of the sale.
Attachments:
Resolution 2014-086 (preliminary-final with numbers to be distributed at meeting)
Standard and Poor letter
A RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF
$3,345,000 GENERAL OBLIGATION BONDS, SERIES 2014A
A.
WHEREAS, the Mayor announced that the next order of business was consideration
of the proposals which had been received for the purchase of the City’s $3,345,000 General
Obligation Bonds, Series 2014A.
B.
WHEREAS, the City Finance Director presented a tabulation of the proposals that
had been received in the manner specified in the Notice of Sale for the Bonds. The proposals were
as set forth in EXHIBIT A attached.
After due consideration of the proposals, Member __________ then introduced the
following written resolution, the reading of which was dispensed with by unanimous consent, and
moved its adoption:
BE IT RESOLVED By the City Council of the City of Northfield, Dakota and Rice
Counties, Minnesota (the “City”) as follows:
Section 1.
1.01.
Sale of Bonds.
Background; Findings. It is determined that:
(a)
Certain assessable public street improvements in the City (the “2014
Improvements”), have been made, duly ordered, or contracts let for the construction thereof,
pursuant to Minnesota Statutes, Chapters 429 and 475, as amended (collectively, the “Improvement
Act”).
(b)
The Economic Development Authority of the City of Northfield, Minnesota (the
“Authority”) previously issued its Public Project Revenue Bonds, Series 2006A, dated July 18, 2006
(the “Series 2006A Bonds”), pursuant to a Trust Indenture, dated July 1, 2006, between the
Authority and Wells Fargo Bank, National Association, as trustee (the “Series 2006A Trustee”) (the
“Indenture”) and a resolution adopted by Authority on June 19, 2006 (the “Bond Resolution”). The
proceeds of the Series 2006A Bonds were used to provide certain facilities for recreation, including
a community swimming pool (the “Facility”). The City currently leases the Facility pursuant to a
Lease Agreement, dated July 1, 2006 (the “Lease Agreement”), between the Authority, as lessor,
and the City, as lessee. The City has determined to exercise its option to terminate the Lease
Agreement and purchase the Facility from the Authority by defeasing the Series 2006A Bonds,
which are currently outstanding in the principal amount of $2,150,000.
(c)
The City is authorized by Minnesota Statutes, Chapter 475 and Sections 469.1812
through 469.1815, as amended (collectively, the “Abatement Act”) to issue general obligation
abatement bonds to finance the acquisition of the Facility.
427560v2 JSB NR122-30
(d)
On July 8, 2014 the City held a public hearing regarding, and adopted a resolution
(the “Abatement Resolution”) approving property tax abatements pursuant to the Abatement Act.
(e)
The City is authorized by Minnesota Statutes, Chapter 475, including
Section 475.67, subdivision 3, to issue and sell its general obligation bonds to refund obligations
and the interest thereon before the due date of the obligations, if consistent with covenants made
with the holders thereof, when determined by the City Council to be necessary or desirable for the
reduction of debt service cost to the City or for the extension or adjustment of maturities in relation
to the resources available for their payment.
(f)
Minnesota Statutes, Section 475.67, subdivision 12, permits the sale of advance
refunding obligations as long certain additional conditions are met.
(g)
The City finds it necessary, expedient, and desirable to the sound financial
management of the affairs of the City and to reduce debt service costs of the City to issue its
$3,345,000 General Obligation Bonds, Series 2014A (the “Bonds”) to (i) finance the 2014
Improvements; and (ii) acquire the Facility by defeasing the Series 2006A Bonds.
(h)
The City is authorized by Minnesota Statutes, Section 475.60, subdivision 2(9) to
negotiate the sale of the Bonds, it being determined that the City has retained an independent
financial advisor in connection with such sale. The actions of the City staff and the City’s financial
advisor in negotiating the sale of the Bonds are ratified and confirmed in all aspects.
1.02 Award to Purchaser and Interest Rates. The proposal of ________________
(the “Purchaser”) to purchase the Bonds of the City described in the official statement thereof is
found and determined to be the most favorable offer received and is hereby, the proposal being to
purchase the Bonds at a price of $____________, plus accrued interest to the date of delivery, for
Bonds bearing interest as follows:
Year
2015
2016
2017
2018
2019
2020
Interest Rate
Year
%
2021
2022
2023
2024
2025
Interest Rate
%
1.03. Purchase Contract. Any original issue premium and any rounding amount shall be
credited to the Debt Service Fund hereinafter created, or deposited in the Construction Fund under
Section 4.01 hereof, as determined by the City Finance Director after consultation with the City’s
municipal advisor. The City Finance Director is directed to retain the good faith check of the
Purchaser, pending completion of the sale of the Bonds, and to return the good faith checks of the
unsuccessful proposers. The Mayor and City Clerk are directed to execute a contract with the
Purchaser on behalf of the City.
427560v2 JSB NR122-30
2
1.04 Terms and Principal Amounts of Bonds. The City will forthwith issue and sell the
Bonds pursuant to the Improvement Act, the Abatement Act, and Minnesota Statutes,
Sections 475.67, subdivisions 3 and 12 (collectively, the “Act”), in the total principal amount of
$3,345,000, originally dated August 28, 2014, in the denomination of $5,000 each or any integral
multiple thereof, numbered No. R-1, upward, bearing interest as above set forth, and maturing
serially on February 1 in the years and amounts as follows:
427560v2 JSB NR122-30
3
Year
Amount
Year
Amount
2015
2016
2017
2018
2019
2020
$170,000
315,000
335,000
330,000
335,000
340,000
2021
2022
2023
2024
2025
$340,000
345,000
345,000
360,000
130,000
$1,255,000 of the Bonds (the “2014 Improvement Bonds”) maturing in the amounts and on the
dates set forth below are being issued to finance the 2014 Improvements:
Year
Amount
Year
Amount
2016
2017
2018
2019
2020
$115,000
130,000
125,000
125,000
125,000
2021
2022
2023
2024
2025
$125,000
125,000
125,000
130,000
130,000
$2,090,000 of the Bonds (the “Abatement Bonds”) maturing in the amounts and on the dates set
forth below are being issued to acquire the Facility by defeasing the Series 2006A Bonds:
Year
Amount
Year
Amount
2015
2016
2017
2018
2019
$170,000
200,000
205,000
205,000
210,000
2020
2021
2022
2023
2024
$215,000
215,000
220,000
220,000
230,000
As may be requested by the Purchaser, one or more term Bonds may be issued having mandatory
sinking fund redemption and final maturity amounts conforming to the foregoing principal
repayment schedule, and corresponding additions may be made to the provisions of the applicable
Bond(s).
1.05. Optional Redemption. The City may elect on February 1, 2022, and on any day
thereafter to prepay Bonds due on or after February 1, 2023. Redemption may be in whole or in
part and if in part, at the option of the City and in such manner as the City will determine. If less
than all Bonds of a maturity are called for redemption, the City will notify DTC (as defined in
Section 8 hereof) of the particular amount of such maturity to be prepaid. DTC will determine by
lot the amount of each participant’s interest in such maturity to be redeemed and each participant
will then select by lot the beneficial ownership interests in such maturity to be redeemed.
Prepayments will be at a price of par plus accrued interest.
427560v2 JSB NR122-30
4
Section 2.
Registration and Payment.
2.01. Registered Form. The Bonds will be issued only in fully registered form. The
interest thereon and, upon surrender of each Bond, the principal amount thereof, is payable by check
or draft issued by the Registrar described herein.
2.02. Dates; Interest Payment Dates. Each Bond will be dated as of the last interest
payment date preceding the date of authentication to which interest on the Bond has been paid or
made available for payment, unless (i) the date of authentication is an interest payment date to
which interest has been paid or made available for payment, in which case the Bond will be dated as
of the date of authentication, or (ii) the date of authentication is prior to the first interest payment
date, in which case the Bond will be dated as of the date of original issue. The interest on the
Bonds is payable on February 1 and August 1 of each year, commencing February 1, 2015, to the
registered owners of record as of the close of business on the fifteenth day of the immediately
preceding month, whether or not that day is a business day.
2.03. Registration. The City will appoint a bond registrar, transfer agent, authenticating
agent and paying agent (the “Registrar”). The effect of registration and the rights and duties of the
City and the Registrar with respect thereto are as follows:
(a)
Register. The Registrar must keep at its principal corporate trust office a
bond register in which the Registrar provides for the registration of ownership of Bonds and
the registration of transfers and exchanges of Bonds entitled to be registered, transferred or
exchanged.
(b)
Transfer of Bonds. Upon surrender for transfer of a Bond duly endorsed by
the registered owner thereof or accompanied by a written instrument of transfer, in form
satisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney
duly authorized by the registered owner in writing, the Registrar will authenticate and
deliver, in the name of the designated transferee or transferees, one or more new Bonds of a
like aggregate principal amount and maturity, as requested by the transferor. The Registrar
may, however, close the books for registration of any transfer after the fifteenth day of the
month preceding each interest payment date and until that interest payment date.
(c)
Exchange of Bonds. When Bonds are surrendered by the registered owner
for exchange the Registrar will authenticate and deliver one or more new Bonds of a like
aggregate principal amount and maturity as requested by the registered owner or the owner’s
attorney in writing.
(d)
Cancellation. Bonds surrendered upon transfer or exchange will be promptly
cancelled by the Registrar and thereafter disposed of as directed by the City.
(e)
Improper or Unauthorized Transfer. When a Bond is presented to the
Registrar for transfer, the Registrar may refuse to transfer the Bond until the Registrar is
satisfied that the endorsement on the Bond or separate instrument of transfer is valid and
genuine and that the requested transfer is legally authorized. The Registrar will incur no
427560v2 JSB NR122-30
5
liability for the refusal, in good faith, to make transfers which it, in its judgment, deems
improper or unauthorized.
(f)
Persons Deemed Owners. The City and the Registrar may treat the person in
whose name a Bond is registered in the bond register as the absolute owner of the Bond,
whether the Bond is overdue or not, for the purpose of receiving payment of, or on account
of, the principal of and interest on the Bond and for all other purposes, and payments so
made to a registered owner or upon the owner’s order will be valid and effectual to satisfy
and discharge the liability upon the Bond to the extent of the sum or sums so paid.
(g)
Taxes, Fees and Charges. The Registrar may impose a charge upon the
owner thereof for a transfer or exchange of Bonds sufficient to reimburse the Registrar for
any tax, fee or other governmental charge required to be paid with respect to the transfer or
exchange.
(h)
Mutilated, Lost, Stolen or Destroyed Bonds. If a Bond becomes mutilated or
is destroyed, stolen or lost, the Registrar will deliver a new Bond of like amount, number,
maturity date and tenor in exchange and substitution for and upon cancellation of the
mutilated Bond or in lieu of and in substitution for any Bond destroyed, stolen or lost, upon
the payment of the reasonable expenses and charges of the Registrar in connection
therewith; and, in the case of a Bond destroyed, stolen or lost, upon filing with the Registrar
of evidence satisfactory to it that the Bond was destroyed, stolen or lost, and of the
ownership thereof, and upon furnishing to the Registrar an appropriate bond or indemnity in
form, substance and amount satisfactory to it and as provided by law, in which both the City
and the Registrar must be named as obligees. Bonds so surrendered to the Registrar will be
cancelled by the Registrar and evidence of such cancellation must be given to the City. If
the mutilated, destroyed, stolen or lost Bond has already matured or been called for
redemption in accordance with its terms it is not necessary to issue a new Bond prior to
payment.
(i)
Redemption. In the event any of the Bonds are called for redemption,
notice thereof identifying the Bonds to be redeemed will be given by the Registrar by
mailing a copy of the redemption notice by first class mail (postage prepaid) to the
registered owner of each Bond to be redeemed at the address shown on the registration
books kept by the Registrar and by publishing the notice if required by law. Failure to
give notice by publication or by mail to any registered owner, or any defect therein, will
not affect the validity of the proceedings for the redemption of Bonds. Bonds so called
for redemption will cease to bear interest after the specified redemption date, provided
that the funds for the redemption are on deposit with the place of payment at that time.
2.04. Appointment of Initial Registrar. The City appoints Bond Trust Services
Corporation, Roseville, Minnesota, as the initial Registrar. The Mayor and the City Clerk are
authorized to execute and deliver, on behalf of the City, a contract with the Registrar. Upon merger
or consolidation of the Registrar with another corporation, if the resulting corporation is a bank or
trust company authorized by law to conduct such business, the resulting corporation is authorized to
act as successor Registrar. The City agrees to pay the reasonable and customary charges of the
427560v2 JSB NR122-30
6
Registrar for the services performed. The City reserves the right to remove the Registrar upon 30
days’ notice and upon the appointment of a successor Registrar, in which event the predecessor
Registrar must deliver all cash and Bonds in its possession to the successor Registrar and must
deliver the bond register to the successor Registrar. On or before each principal or interest due date,
without further order of this Council, the City Finance Director must transmit to the Registrar
moneys sufficient for the payment of all principal and interest then due.
2.05. Execution, Authentication and Delivery. The Bonds will be prepared under the
direction of the City Finance Director and executed on behalf of the City by the signatures of the
Mayor and the City Clerk, provided that those signatures may be printed, engraved or lithographed
facsimiles of the originals. If an officer whose signature or a facsimile of whose signature appears
on the Bonds ceases to be such officer before the delivery of any Bond, that signature or facsimile
will nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in
office until delivery. Notwithstanding such execution, a Bond will not be valid or obligatory for any
purpose or entitled to any security or benefit under this Resolution unless and until a certificate of
authentication on the Bond has been duly executed by the manual signature of an authorized
representative of the Registrar. Certificates of authentication on different Bonds need not be signed
by the same representative. The executed certificate of authentication on a Bond is conclusive
evidence that it has been authenticated and delivered under this Resolution. When the Bonds have
been so prepared, executed and authenticated, the City Finance Director will deliver the same to the
Purchaser upon payment of the purchase price in accordance with the contract of sale heretofore
made and executed, and the Purchaser is not obligated to see to the application of the purchase
price.
2.06. Temporary Bonds. The City may elect to deliver in lieu of printed definitive Bonds
one or more typewritten temporary Bonds in substantially the form set forth in Section 3 with such
changes as may be necessary to reflect more than one maturity in a single temporary bond. Upon
the execution and delivery of definitive Bonds the temporary Bonds will be exchanged therefor and
cancelled.
Section 3.
Form of Bond.
3.01. Execution of the Bonds. The Bonds will be printed or typewritten in substantially
the form attached hereto as Exhibit B.
3.02. Approving Legal Opinion. The City Finance Director is authorized and directed to
obtain a copy of the proposed approving legal opinion of Kennedy & Graven, Chartered,
Minneapolis, Minnesota, which is to be complete except as to dating thereof and cause the opinion
to be printed on or accompany each Bond.
Section 4.
Payment; Security; Pledges; and Covenants.
4.01. Debt Service Fund and Accounts Maintained Therein. For the convenience and
proper administration of the moneys to be borrowed and repaid on the Bonds, the Series 2006A
Bonds, and to provide adequate and specific security for the Purchaser and holders from time to
time of the Bonds, there is hereby created a special fund to be designated the “General Obligation
427560v2 JSB NR122-30
7
Bonds, Series 2014A Debt Service Fund” (the “Fund”) to be administered and maintained by the
Finance Director as a bookkeeping account separate and apart from all other funds maintained in the
official financial records of the City. The Fund will be maintained in the manner herein specified
until all of the Bonds and the interest thereon will have been fully paid. There will be maintained in
the Fund two separate accounts, to be designated the “2014 Improvements Account,” and the
“Abatement Account.” Amounts in the 2014 Improvements Account are irrevocably pledged to the
2014 Improvement Bonds portion of the Bonds and amounts in the Abatement Account are
irrevocably pledged to the Abatement Bonds portion of the Bonds.
(a)
2014 Improvements Account. To the 2014 Improvements Account in the
Debt Service Fund there is hereby pledged and irrevocably appropriated and there will be
credited: (i) proceeds of general taxes herein or hereafter levied and special assessments
levied or to be levied for the 2014 Improvements (the “Assessments”), which ad valorem
taxes and Assessments are pledged to the 2014 Improvements Account; (ii) capitalized
interest financed from 2014 Improvement Bond proceeds, if any; and (iii) a pro rata portion
of the amount over the minimum purchase price paid by the Purchaser, to the extent
designated for deposit in the Debt Service Fund in accordance with Section 1.03 hereof.
(b) Abatement Account. To the Abatement Account in the Debt Service Fund
there is hereby pledged and irrevocably appropriated and there will be credited: (i)
proceeds of general taxes herein or hereafter levied and tax abatements in accordance with
the Abatement Resolution (the “Abatements”), (ii) a pro rata portion of the amount over the
minimum purchase price paid by the Purchaser, to the extent designated for deposit in the
Debt Service Fund in accordance with Section 1.03 hereof; and (iii) any additional funds
directed to be deposited by the City Clerk.
4.02 Escrow Account. Pursuant to an Escrow Agreement, dated as of the date of issue of
the Bonds, among the City, the Authority, and the Escrow Agent (the “Escrow Agreement”),
proceeds of the Abatement Bonds, net of the amounts deposited in accordance with Section 4.01(b),
in the amount of set forth therein shall be deposited in the Escrow Account to be maintained by the
Escrow Agent to be applied to the defeasance and refunding of the Authority’s Series 2006A
Bonds.
4.03. Construction Fund. The proceeds of the 2014 Improvement Bonds, net of the
amounts deposited in accordance with Section 4.01(b) and less $_______ deposited in the Escrow
Account in accordance with the Escrow Agreement to pay costs of issuance, together with any other
funds appropriated during the construction of the 2014 Improvements and ad valorem taxes and
Assessments collected, will be deposited in a separate construction fund (the “Construction Fund”)
to be used solely to defray expenses of the 2014 Improvements and the payment of principal of and
interest on the 2014 Improvement Bonds prior to the completion and payment of all costs of the
2014 Improvements. Any balance remaining in the Construction Fund after completion of the
Improvements may be used to pay the cost in whole or in part of any other improvement instituted
under the Act. When the 2014 Improvements are completed and the cost thereof paid, the
Construction Fund is to be closed and any balance therein is to be deposited in the 2014
Improvements Account of the Debt Service Fund.
427560v2 JSB NR122-30
8
4.04. General Obligation Pledge. For the prompt and full payment of the principal and
interest on the Bonds, as the same respectively become due, the full faith, credit and taxing powers
of the City will be and are hereby irrevocably pledged. If the balance in the Debt Service Fund is
ever insufficient to pay all principal and interest then due on the Bonds and any other bonds payable
therefrom, the deficiency will be promptly paid out of monies in the general fund of the City which
are available for such purpose, and such general fund may be reimbursed with or without interest
from the Debt Service Fund when a sufficient balance is available therein.
4.05. Pledge of Tax Levy; 2014 Improvement Bonds. For the purpose of paying the
principal of and interest on the 2014 Improvement Bonds, there is hereby levied a direct annual
irrepealable ad valorem tax upon all of the taxable property in the City, which will be spread
upon the tax rolls and collected with and as part of other general taxes of the City. The taxes will
be credited to the 2014 Improvements Account of the Debt Service Fund above provided and
will be in the years and amounts as follows (year stated being year of collection) as separately set
forth:
Year
Levy
(See EXHIBIT C)
The tax levy herein provided will be irrepealable until all of the 2014 Improvement Bonds are
paid, provided that the City Clerk may annually, at the time the City makes its tax levies, certify
to the County Auditor the amount available in the 2014 Improvement Account in the Debt
Service Fund to pay principal and interest due during the ensuing year on the 2014 Improvement
Bonds, and the County Auditor will thereupon reduce the levy collectible during such year by the
amount so certified.
4.06. Pledge of Tax Levy; Abatement Bonds. For the purpose of paying the principal
of and interest on the Abatement Bonds, there is hereby levied a direct annual irrepealable ad
valorem tax upon all of the taxable property in the City, which will be spread upon the tax rolls
and collected with and as part of other general taxes of the City. Such tax will be credited to the
Abatement Account in the Debt Service Fund above provided and will be in the years and
amounts as follows (year stated being year of levy for collection the following year):
Levy
Year
(See EXHIBIT D)
The tax levy herein provided will be irrepealable until all of the Abatement Bonds portion of
Bonds are paid, provided that the City Clerk may annually, at the time the City makes its tax
levies, certify to the County Auditor the amount available in the Abatement Account in the Debt
Service Fund to pay principal and interest due during the ensuing year on the Abatement Bonds,
and the County Auditor will thereupon reduce the levy collectible during such year by the
amount so certified.
427560v2 JSB NR122-30
9
4.07. Filing. The City Clerk is authorized and directed to file a certified copy of this
resolution with the County Auditor-Treasurers of Dakota and Rice Counties and to obtain the
certificate required by Section 475.63 of the Act.
4.08. Covenants Regarding 2014 Improvements. The City hereby covenants with the
holders from time to time of the Bonds as follows:
(a)
It is hereby determined that the Improvements will directly and indirectly
benefit abutting property, and that at least 20% of the costs of the 2014 Improvements to the
City will be paid by Assessments. The City has caused or will cause the Assessments levied
for the 2014 Improvements to be promptly levied so that the first installment will be
collectible not later than 2015 and will take all steps necessary to assure prompt collection,
and the levy of the Assessments is hereby authorized. The City Council will cause to be
taken with due diligence all further actions that are required for the construction of each
2014 Improvement financed wholly or partly from the proceeds of the 2014 Improvement
Bonds, and will take all further actions necessary for the final and valid levy of the
Assessments and the appropriation of any other funds needed to pay the 2014 Improvement
Bonds and interest thereon when due.
(b)
In the event of any current or anticipated deficiency in the Assessments and
ad valorem taxes, the City Council will levy additional ad valorem taxes in the amount of
the current or anticipated deficiency.
(c)
The City will keep complete and accurate books and records showing
receipts and disbursements in connection with the 2014 Improvements, Assessments and
Taxes levied therefor and other funds appropriated for their payment, collections thereof and
disbursements therefrom, monies on hand and, the balance of unpaid Assessments.
(d)
The City will cause its books and records to be audited at least annually and
will furnish copies of such audit reports to any interested person upon request.
4.09. Abatement Pledge. It is determined that the principal amount of the Abatement
Bonds does not exceed the estimated sum of the Abatements for the years authorized under the
Abatement Resolution.
4.10. Debt Service Coverage. It is hereby determined that the estimated collection of the
foregoing Taxes, Abatements and Assessments will produce at least 5% in excess of the amount
needed to pay when due, the principal and interest payments on the Bonds.
Section 5.
Refunding; Findings; Redemption of Series 2006A Bonds.
5.01. Refunding Series 2006A Bonds. The Series 2006A Bonds will be defeased on the
date of issue of the Bonds and the Series 2006A Bonds maturing on and after February 1, 2017
will be fully redeemed on February 1, 2016. The Series 2006A Bonds will be redeemed and
prepaid in accordance with their terms and in accordance with the terms and conditions set forth
427560v2 JSB NR122-30
10
in the form of Notice of Call for Redemption attached as Exhibit A to the Escrow Agreement
which terms and conditions are hereby approved and incorporated herein by reference.
5.03. Investment Yields and Applicable Arbitrage Regulations. No portion of the
proceeds of the Bonds will be used directly or indirectly to acquire higher yielding investments or to
replace funds which were used directly or indirectly to acquire higher yielding investments, except
(i) for a reasonable temporary period until such proceeds are needed for the purpose for which the
Bonds were issued, and (ii) in addition to the above, in an amount not greater than the lesser of 5%
of the proceeds of the Bonds or $100,000. To this effect, any proceeds of the Bonds and any sums
from time to time held in the Debt Service Fund (or any other City account which will be used to
pay principal and interest to become due on the Bonds) in excess of amounts which under the
applicable federal arbitrage regulations may be invested without regard as to yield will not be
invested at a yield in excess of the applicable yield restrictions imposed by the arbitrage regulations
on such investments after taking into account any applicable temporary periods or minor portion
made available under the federal arbitrage regulations. In addition, the proceeds of the Bonds and
money in the Funds will not be invested in obligations or deposits issued by, guaranteed by or
insured by the United States or any agency or instrumentality thereof if and to the extent that such
investment would cause the Bonds to be federally guaranteed within the meaning of Section 149(b)
of the Internal Revenue Code of 1986, as amended (the “Code”).
5.03. Payment of Series 2006A Bonds. It is hereby found and determined, based solely on
the Verification Report of the Independent Accountant identified in the Escrow Agreement, that the
monies available and appropriated to the Escrow Account will be sufficient, together with the
permitted earnings on the investment of the Escrow Account, to pay at maturity or upon redemption
all of the principal of and interest on the Series 2006A Bonds.
5.04. Permitted Investments. Securities purchased from the monies in the Escrow
Account will be limited to securities specified in Section 475.67, subdivision 8 of the Act. The
Escrow Agent as agent for the City, at the further direction of the City Finance Director and in
consultation with the City’s financial advisors, is hereby authorized and directed to purchase for and
on behalf of the City and in its name, appropriate securities to fund the Escrow Account. On or
after the issuance and delivery of the Bonds, any securities so purchased will be deposited with the
Escrow Agent and held pursuant to the terms hereof and of the Escrow Agreement.
5.05. Notice of Call for Redemption. The Series 2006A Bonds will be redeemed and
prepaid in accordance with their terms on February 1, 2016, and in accordance with the terms and
conditions set forth in the form of Notice of Call for Redemption set forth in the Escrow Agreement.
The registrar for the Series 2006A Bonds is authorized and directed to send a copy of the Notice of
Call for Redemption to the registered holder of the Series 2006A Bonds.
5.06. Escrow Agreement. On or prior to the delivery of the Bonds, the Mayor and the City
Clerk are hereby authorized and directed to execute the Escrow Agreement on behalf of the City.
The Escrow Agreement is hereby approved in substantially the form on file with the City on the
date hereof, with such necessary and appropriate variations, omissions, and insertions as do not
materially change the substance thereof, or as the Mayor and City Clerk, in their discretion, shall
427560v2 JSB NR122-30
11
determine, and the execution thereof by the Mayor and City Clerk shall be conclusive evidence of
such determination.
5.07. Other Documents. In addition to the Escrow Agreement, the Mayor and City Clerk
are hereby authorized and directed to execute such other documents which are necessary and
appropriate to terminate the Lease Agreement and defease the Series 2006A Bonds, including but
not limited to a termination of the Ground Lease and termination of the Lease Agreement. The
execution thereof by the Mayor and City Clerk shall be conclusive evidence of acceptance of the
terms thereof by the City.
Section 6.
Authentication of Transcript.
6.01. City Proceedings and Records. The officers of the City are authorized and directed
to prepare and furnish to the Purchaser and to the attorneys approving the Bonds, certified copies of
proceedings and records of the City relating to the Bonds and to the financial condition and affairs
of the City, and such other certificates, affidavits and transcripts as may be required to show the
facts within their knowledge or as shown by the books and records in their custody and under their
control, relating to the validity and marketability of the Bonds, and such instruments, including any
heretofore furnished, will be deemed representations of the City as to the facts stated therein.
6.02. Certificates as to Official Statement. The Mayor, City Clerk and Finance Director
are hereby authorized and directed to certify that they have examined the Official Statement
prepared and circulated in connection with the issuance and sale of the Bonds and that to the best of
their knowledge and belief the Official Statement is a complete and accurate representation of the
facts and representations made therein as of the date of the Official Statement.
6.03. Payment of Costs of Issuance. Costs of issuance of the Bonds will be paid by the
Escrow Agent pursuant to the Escrow Agreement.
Section 7.
Tax Covenants.
7.01. Tax Exempt Bonds. The City covenants and agrees with the holders from time to
time of the Bonds that it will not take or permit to be taken by any of its officers, employees, or
agents any action which would cause the interest on the Bonds to become subject to taxation under
the Internal Revenue Code of 1986, as amended (the “Code”), and the Treasury Regulations
promulgated thereunder, in effect at the time of such actions, and that it will take or cause its
officers, employees or agents to take, all affirmative action within its power that may be necessary
to ensure that such interest will not become subject to taxation under the Code and applicable
Treasury Regulations, as presently existing or as hereafter amended and made applicable to the
Bonds. To that end, the City will comply with all requirements necessary under the Code to
establish and maintain the exclusion from gross income of the interest on the Bonds under Section
103 of the Code, including without limitation requirements relating to temporary periods for
investments, limitations on amounts invested at a yield greater than the yield on the Bonds, and the
rebate of excess investment earnings to the United States (unless the City qualifies for any
exemption from rebate requirements based on timely expenditure of proceeds of the Bonds, in
accordance with the Code and applicable Treasury Regulations).
427560v2 JSB NR122-30
12
7.02. Not Private Activity Bonds. The City further covenants not to use the proceeds of
the Bonds or to cause or permit them or any of them to be used, in such a manner as to cause the
Bonds to be “private activity bonds” within the meaning of Sections 103 and 141 through 150 of the
Code.
7.03. Bank Qualified Tax-Exempt Obligations. In order to qualify the Bonds as “qualified
tax-exempt obligations” within the meaning of Section 265(b)(3) of the Code, the City makes the
following factual statements and representations:
Code;
(a)
the Bonds are not “private activity bonds” as defined in Section 141 of the
(b)
the City hereby designates the Bonds as “qualified tax-exempt obligations”
for purposes of Section 265(b)(3) of the Code;
(c)
the reasonably anticipated amount of tax-exempt obligations (other than
private activity bonds, that are not qualified 501(c)(3) bonds) which will be issued by the
City (and all subordinate entities of the City) during calendar year 2014 will not exceed
$10,000,000;
(d)
not more than $10,000,000 of obligations issued by the City during calendar
year 2014 have been designated for purposes of Section 265(b)(3) of the Code; and
(e)
the Bonds are not issued as part of an issue the aggregate face amount of
which exceeds $10,000,000.
7.04. Procedural Requirements. The City will use its best efforts to comply with any
federal procedural requirements which may apply in order to effectuate the designations made by
this section.
Section 8.
Book-Entry System; Limited Obligation of City.
8.01. DTC. The Bonds will be initially issued in the form of a separate single typewritten
or printed fully registered Bond for each of the maturities set forth in Section 1.03 hereof. Upon
initial issuance, the ownership of each Bond will be registered in the registration books kept by the
Registrar in the name of Cede & Co., as nominee for The Depository Trust Company, New York,
New York, and its successors and assigns (“DTC”). Except as provided in this section, all of the
outstanding Bonds will be registered in the registration books kept by the Registrar in the name of
Cede & Co., as nominee of DTC.
8.02. Participants. With respect to Bonds registered in the registration books kept by the
Registrar in the name of Cede & Co., as nominee of DTC, the City, the Registrar and the Paying
Agent will have no responsibility or obligation to any broker dealers, banks and other financial
institutions from time to time for which DTC holds Bonds as securities depository
(the “Participants”) or to any other person on behalf of which a Participant holds an interest in the
427560v2 JSB NR122-30
13
Bonds, including but not limited to any responsibility or obligation with respect to (i) the accuracy
of the records of DTC, Cede & Co. or any Participant with respect to any ownership interest in the
Bonds, (ii) the delivery to any Participant or any other person (other than a registered owner of
Bonds, as shown by the registration books kept by the Registrar), of any notice with respect to the
Bonds, including any notice of redemption, or (iii) the payment to any Participant or any other
person, other than a registered owner of Bonds, of any amount with respect to principal of,
premium, if any, or interest on the Bonds. The City, the Registrar and the Paying Agent may treat
and consider the person in whose name each Bond is registered in the registration books kept by the
Registrar as the holder and absolute owner of such Bond for the purpose of payment of principal,
premium and interest with respect to such Bond, for the purpose of registering transfers with respect
to such Bonds, and for all other purposes. The Paying Agent will pay all principal of, premium, if
any, and interest on the Bonds only to or on the order of the respective registered owners, as shown
in the registration books kept by the Registrar, and all such payments will be valid and effectual to
fully satisfy and discharge the City’s obligations with respect to payment of principal of, premium,
if any, or interest on the Bonds to the extent of the sum or sums so paid. No person other than a
registered owner of Bonds, as shown in the registration books kept by the Registrar, will receive a
certificated Bond evidencing the obligation of this resolution. Upon delivery by DTC to the City
Clerk of a written notice to the effect that DTC has determined to substitute a new nominee in place
of Cede & Co., the words “Cede & Co.” will refer to such new nominee of DTC; and upon receipt
of such a notice, the City Clerk will promptly deliver a copy of the same to the Registrar and Paying
Agent.
8.03. Representation Letter. The City has heretofore executed and delivered to DTC a
Blanket Issuer Letter of Representations (the “Representation Letter”) which will govern payment
of principal of, premium, if any, and interest on the Bonds and notices with respect to the Bonds.
Any Paying Agent or Registrar subsequently appointed by the City with respect to the Bonds will
agree to take all action necessary for all representations of the City in the Representation Letter with
respect to the Registrar and Paying Agent, respectively, to be complied with at all times.
8.04. Transfers Outside Book-Entry System. In the event the City, by resolution of the
City Council, determines that it is in the best interests of the persons having beneficial interests in
the Bonds that they be able to obtain Bond certificates, the City will notify DTC, whereupon DTC
will notify the Participants, of the availability through DTC of Bond certificates. In such event the
City will issue, transfer and exchange Bond certificates as requested by DTC and any other
registered owners in accordance with the provisions of this Resolution. DTC may determine to
discontinue providing its services with respect to the Bonds at any time by giving notice to the City
and discharging its responsibilities with respect thereto under applicable law. In such event, if no
successor securities depository is appointed, the City will issue and the Registrar will authenticate
Bond certificates in accordance with this resolution and the provisions hereof will apply to the
transfer, exchange and method of payment thereof.
8.05. Payments to Cede & Co. Notwithstanding any other provision of this resolution to
the contrary, so long as a Bond is registered in the name of Cede & Co., as nominee of DTC,
payments with respect to principal of, premium, if any, and interest on the Bond and notices with
respect to the Bond will be made and given, respectively in the manner provided in DTC’s
Operational Arrangements, as set forth in the Representation Letter.
427560v2 JSB NR122-30
14
Section 9.
Continuing Disclosure.
9.01. City Compliance with Provisions of Continuing Disclosure Certificate. The City
hereby covenants and agrees that it will comply with and carry out all of the provisions of the
Continuing Disclosure Certificate. Notwithstanding any other provision of this Resolution, failure
of the City to comply with the Continuing Disclosure Certificate will not be considered an event of
default with respect to the Bonds; however, any Bondholder may take such actions as may be
necessary and appropriate, including seeking mandate or specific performance by court order, to
cause the City to comply with its obligations under this section.
9.02. Execution of Continuing Disclosure Certificate. “Continuing Disclosure Certificate”
means that certain Continuing Disclosure Certificate executed by the Mayor and City Clerk and
dated the date of issuance and delivery of the Bonds, as originally executed and as it may be
amended from time to time in accordance with the terms thereof.
Section 10.
Defeasance. When all Bonds (or any portion thereof) and all accrued interest
thereon have been discharged as provided in this section, all pledges, covenants and other rights
granted by this Resolution to the holders of the Bonds (or respective portion thereof) will cease,
except that the pledge of the full faith and credit of the City for the prompt and full payment of the
principal of and interest on the Bonds will remain in full force and effect. The City may discharge
all Bonds (or respective portion thereof) which are due on any date by depositing with the Registrar
on or before that date a sum sufficient for the payment thereof in full. If any Bond should not be
paid when due, it may nevertheless be discharged by depositing with the Registrar a sum sufficient
for the payment thereof in full with interest accrued to the date of such deposit.
Section 11.
after its passage.
Effective Date. This resolution shall be in full force and effect from and
PASSED by the City Council of the City of Northfield, Minnesota this 5th day of August, 2014.
ATTEST:
___________________________________
City Clerk
VOTE:
___________________________________
Mayor
_____ GRAHAM _____ DELONG _____ LUDESCHER _____ NAKASIAN
_____ PETERSON WHITE
_____ POWNELL
_____ ZWEIFEL
427560v2 JSB NR122-30
15
STATE OF MINNESOTA
COUNTIES OF DAKOTA
AND RICE
CITY OF NORTHFIELD
)
)
)
) SS.
)
)
I, the undersigned, being the duly qualified and acting City Clerk of the City of Northfield,
Dakota and Rice Counties, Minnesota, do hereby certify that I have carefully compared the attached
and foregoing extract of minutes of a regular meeting of the City Council of the City held on
Tuesday, August 5, 2014 with the original minutes on file in my office and the extract is a full, true
and correct copy of the minutes insofar as they relate to the issuance and sale of $3,345,000 General
Obligation Bonds, Series 2014A of the City.
WITNESS My hand officially as such City Clerk of the City this ______ day of
August, 2014.
City Clerk
Northfield, Minnesota
427560v2 JSB NR122-30
EXHIBIT A
Proposals
427560v2 JSB NR122-30
A-1
EXHIBIT B
FORM OF BOND
No. R-____
UNITED STATES OF AMERICA
STATE OF MINNESOTA
COUNTIES OF DAKOTA AND RICE
CITY OF NORTHFIELD
$__________
GENERAL OBLIGATION BOND,
SERIES 2014A
Rate
Maturity
Date of
Original Issue
February 1, 20__
August 28, 2014
CUSIP
Registered Owner: Cede & Co.
The City of Northfield, Minnesota, a duly organized and existing municipal corporation in
Dakota and Rice Counties, Minnesota (the “City”), acknowledges itself to be indebted and for value
received hereby promises to pay to the Registered Owner specified above or registered assigns, the
principal sum set forth above on the maturity date specified above, unless called for earlier
redemption, with interest thereon from the date hereof at the annual rate specified above, payable
February 1 and August 1 in each year, commencing February 1, 2015, to the person in whose
name this Bond is registered at the close of business on the fifteenth day (whether or not a
business day) of the immediately preceding month. The interest hereon and, upon presentation
and surrender hereof, the principal hereof are payable in lawful money of the United States of
America by check or draft by Bond Trust Services Corporation, Roseville, Minnesota, as Registrar,
Paying Agent, Transfer Agent and Authenticating Agent, or its designated successor under the
Resolution described herein. For the prompt and full payment of such principal and interest as the
same respectively become due, the full faith and credit and taxing powers of the City have been and
are hereby irrevocably pledged.
The City may elect on February 1, 2022, and on any date thereafter to prepay Bonds due on
or after February 1, 2023. Redemption may be in whole or in part and if in part, at the option of the
City and in such manner as the City will determine. If less than all Bonds of a maturity are called
for redemption, the City will notify the Depository Trust Company (“DTC”) of the particular
amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant’s
interest in such maturity to be redeemed and each participant will then select by lot the beneficial
ownership interests in such maturity to be redeemed. Prepayments will be at a price of par plus
accrued interest.
This Bond is one of an issue in the aggregate principal amount of $3,345,000 all of like
original issue date and tenor, except as to number, maturity date, interest rate, denomination and
redemption privilege, all issued pursuant to a resolution adopted by the City Council on August 5,
427560v2 JSB NR122-30
B-1
2014 (the “Resolution”), for the purpose of providing money to finance the construction of various
assessable public improvements in the City and to acquire a community swimming pool by exercise
its option to purchase such pool from Economic Development Authority of the City of Northfield,
Minnesota (the “Authority”) by defeasing certain bonds of the Authority, pursuant to and in full
conformity with the Constitution and laws of the State of Minnesota, including Minnesota Statutes,
Chapters 429, 469, and 475, as amended, and Section 475.67. The principal hereof and a portion of
the interest hereon are payable from special assessments levied against property specially benefited
by local improvements, tax abatements and ad valorem taxes for the City’s share of the cost of
improvements, all as set forth in the Resolution to which reference is made for a full statement of
rights and powers thereby conferred. The full faith and credit of the City are irrevocably pledged
for payment of this Bond and the City Council has obligated itself to levy additional ad valorem
taxes on all taxable property in the City in the event of any deficiency in special assessments, ad
valorem taxes, and tax abatements pledged, which taxes may be levied without limitation as to rate
or amount. The Bonds of this series are issued only as fully registered Bonds in denominations of
$5,000 or any integral multiple thereof of single maturities.
As provided in the Resolution and subject to certain limitations set forth therein, this Bond is
transferable upon the books of the City at the principal office of the Registrar, by the registered
owner hereof in person or by the owner’s attorney duly authorized in writing, upon surrender hereof
together with a written instrument of transfer satisfactory to the Registrar, duly executed by the
registered owner or the owner’s attorney; and may also be surrendered in exchange for Bonds of
other authorized denominations. Upon such transfer or exchange the City will cause a new Bond or
Bonds to be issued in the name of the transferee or registered owner, of the same aggregate
principal amount, bearing interest at the same rate and maturing on the same date, subject to
reimbursement for any tax, fee or governmental charge required to be paid with respect to such
transfer or exchange.
This Bond has been designated by the Issuer as a “qualified tax-exempt obligation” for
purposes of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended.
The City and the Registrar may deem and treat the person in whose name this Bond is
registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of
receiving payment and for all other purposes, and neither the City nor the Registrar will be affected
by any notice to the contrary.
IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts,
conditions and things required by the Constitution and laws of the State of Minnesota to be done, to
exist, to happen and to be performed preliminary to and in the issuance of this Bond in order to
make it a valid and binding general obligation of the City in accordance with its terms, have been
done, do exist, have happened and have been performed as so required, and that the issuance of this
Bond does not cause the indebtedness of the City to exceed any constitutional, statutory or charter
limitation of indebtedness.
This Bond is not valid or obligatory for any purpose or entitled to any security or benefit
under the Resolution until the Certificate of Authentication hereon has been executed by the
Registrar by manual signature of one of its authorized representatives.
427560v2 JSB NR122-30
B-2
IN WITNESS WHEREOF, the City of Northfield, Dakota and Rice Counties, Minnesota,
by its City Council, has caused this Bond to be executed on its behalf by the facsimile or manual
signatures of the Mayor and City Clerk and has caused this Bond to be dated as of the date set forth
below.
Dated: August 28, 2014
City Clerk
(Facsimile)
Mayor
(Facsimile)
CERTIFICATE OF AUTHENTICATION
This is one of the Bonds delivered pursuant to the Resolution mentioned within.
BOND TRUST SERVICES
CORPORATION
By
Its Authorized Representative
______________________________________
The following abbreviations, when used in the inscription on the face of this Bond, will be
construed as though they were written out in full according to applicable laws or regulations:
TEN COM -- as tenants
in common
UNIF GIFT MIN ACT _________ Custodian _________
(Cust)
(Minor)
TEN ENT -- as tenants
by entireties
JT TEN --
under Uniform Gifts or
Transfers to Minors
as joint tenants with
right of survivorship and
not as tenants in common
Act . . . . . . . . . . . .
(State)
Additional abbreviations may also be used though not in the above list.
______________________________________
427560v2 JSB NR122-30
B-3
ASSIGNMENT
For value received, the undersigned hereby sells, assigns and transfers unto
________________________________________ the within Bond and all rights thereunder, and
does hereby irrevocably constitute and appoint _______________ attorney to transfer the said Bond
on the books kept for registration of the within Bond, with full power of substitution in the
premises.
Dated:
Notice:
The assignor’s signature to this assignment must correspond with the name
as it appears upon the face of the within Bond in every particular, without
alteration or any change whatever.
Signature Guaranteed:
NOTICE: Signature(s) must be guaranteed by a financial institution that is a member of the
Securities Transfer Agent Medallion Program (“STAMP”), the Stock Exchange Medallion Program
(“SEMP”), the New York Stock Exchange, Inc. Medallion Signatures Program (“MSP”) or other
such “signature guarantee program” as may be determined by the Registrar in addition to, or in
substitution for, STAMP, SEMP or MSP, all in accordance with the Securities Exchange Act of
1934, as amended.
The Registrar will not effect transfer of this Bond unless the information concerning the
assignee requested below is provided.
Name and Address:
(Include information for all joint owners if this
Bond is held by joint account.)
Please insert social security
identifying number of assignee
427560v2 JSB NR122-30
or
other
B-4
PROVISIONS AS TO REGISTRATION
The ownership of the principal of and interest on the within Bond has been registered on the
books of the Registrar in the name of the person last noted below.
Date of Registration
Registered Owner
Cede & Co.
Federal ID #13-2555119
427560v2 JSB NR122-30
B-5
Signature of Registrar
EXHIBIT C
2014 Improvement Bonds Levy
Tax Levy
Levy Year
Collect Year
Amount
2014
2015
2016
2017
2018
2019
2020
2021
2022
2023
2024
2015
2016
2017
2018
2019
2020
2021
2022
2023
2024
2025
$
427560v2 JSB NR122-30
C-1
EXHIBIT D
Abatement Bonds Levy
Tax Levy
Levy Year
Collect Year
Amount
2014
2015
2016
2017
2018
2019
2020
2021
2022
2023
2024
2015
2016
2017
2018
2019
2020
2021
2022
2023
2024
2025
$
427560v2 JSB NR122-30
D-1
STATE OF MINNESOTA
COUNTY OF DAKOTA
COUNTY AUDITOR-TREASURER’S
CERTIFICATE AS TO
TAX LEVY AND REGISTRATION
I, the undersigned County Auditor of Dakota County, Minnesota, hereby certify that a
certified copy of a resolution adopted by the governing body of the City of Northfield, Minnesota,
on August 5, 2014, levying taxes for the payment of $3,345,000 General Obligation Bonds,
Series 2014A of said municipality, dated August 28, 2014, has been filed in my office and said
bonds have been entered on the register of obligations in my office and that such tax has been levied
as required by law.
WITNESS My hand and official seal this ____ day of ____________, 2014.
(SEAL)
County Auditor-Treasurer
Dakota County, Minnesota
Deputy
427560v2 JSB NR122-30
STATE OF MINNESOTA
COUNTY OF RICE
COUNTY AUDITOR-TREASURER’S
CERTIFICATE AS TO
TAX LEVY AND REGISTRATION
I, the undersigned County Auditor of Rice County, Minnesota, hereby certify that a certified
copy of a resolution adopted by the governing body of the City of Northfield, Minnesota, on August
5, 2014, levying taxes for the payment of $3,345,000 General Obligation Bonds, Series 2014A of
said municipality, dated August 28, 2014, has been filed in my office and said bonds have been
entered on the register of obligations in my office and that such tax has been levied as required by
law.
WITNESS My hand and official seal this ____ day of ____________, 2014.
(SEAL)
County Auditor-Treasurer
Rice County, Minnesota
Deputy
427560v2 JSB NR122-30
REGULAR
City Administrator
From: Teresa Jensen, Director of Library and IT Services
Subject: Library Building Program Approval
Action Requested:
The Northfield City Council approves the Library Building Program and Authorizes proceeding
with the Schematic Plan and preliminary budget.
Summary Report:
The attached Building Program document articulates the needs and values of the improved
library building for the community. It defines required spaces, such as programmatic areas like
the Children’s area, entry spaces, service areas, staff spaces, meeting spaces. It also describes
what will be in those spaces, such as quantity of seating, study areas, and workspaces in the
“Functional Component” tables within each of the Impact Areas defined.
The Building Program also describes challenges and observations within each of the Impact
Areas, and includes statements of opportunities for each of these areas, which will help staff and
stakeholders identify priorities for the library improvement project. The opportunities listed to
alleviate challenges to the building fall within the projected scope of the project, although budget
will define how many of these opportunities can be addressed. Solutions to problems that exist
that are solvable only with a much larger budget are not included in the Building Program. An
example of this would be elevation changes at Washington, 3rd and Division Streets that make
entry into the building problematic; limited or difficult parking near the library is another
example of an issue beyond the scope of this project.
Because the purpose of the Building Program is to define and quantify programmatic need,
specific design possibilities are not included. The possibility of expansion of the building is not
ruled out, neither is it articulated in the Building Program.
With the approval of the Building Program by City Council the architects and City Staff will
proceed with the next phase of the project; to develop a Schematic Design and to develop a
preliminary budget for project costs. Schematic Design will be presented to the City Council in a
Work Session on September 23, and come to the Council for approval on October 7th.
Authorize a different program schedule for Library improvements.
Financial Information:
The Library Improvement Project is funded through City funds of up to $1 million and from
library gift funds of $300,000 through the G. W. Bunday gift to the library.
Timelines:
This project is scheduled to be completed by fall of 2015; see attached Project Schedule # 10
Attachments:
Building Program Document
Library Agenda July 21, 2014
Library Minutes, Draft July 21, 2014
Project Schedule #10
City of Northfield Public Library
PROGRAM STATEMENT
21 July 2014
RoehrSchmitt Architecture
in collaboration with ROTHHOLZ Architecture and Design
1
PROGRAM STATEMENT
❶ Acknowledgements
The City of Northfield in June 2014 engaged the team of RoehrSchmitt Architecture and Rothholz Architecture and Design for the
Northfield Public Library Capital Improvement Project.
Thank you to all who participated in the information gathering process and the development of this report. Your insights,
comments and knowledge were instrumental in shaping this Program Document and a new Vision for Northfield Public Library.
This Library Program was approved by Northfield Public Library Board 22 July 2014.
City of Northfield City Council
City of Northfield City Staff
Northfield Public Library Board
Northfield Public Library
Community Participants
❷ Introduction
According to the Northfield Public Library Capital Improvement Project’s description: “The purpose of this project is to improve
the library’s accessibility, flexibility, and efficiency and thereby provide better community-focused spaces.
While the library continues to be a popular destination in Northfield with visitor count increasing each year, today’s library patron
uses the library differently than they did even ten years ago.
The challenge today is not simply about a need for additional square footage, but about the quality and use of library spaces. In
order to better enable the library to support its mission and goals it is necessary to create more flexible, accessible and
technology enabled meeting, learning, and gathering areas within the library.”
This Program Statement represents a future oriented model and forward looking sustainable approach and philosophy of 21st
century library and its role in the community. It is intended to be used as a tool for guiding the design investigation of the
Northfield Public Library as it prepares to address the needs and requirements of a changing demographic, growing integrative
technology, and innovative programming.
Northfield Public Library Mission
The City of Northfield is dedicated to providing effective and responsive public services to develop and enhance a livable and
vibrant community
The Northfield Public Library strengthens community, supports literacy, provides access to information, and fosters lifelong
learning and enrichment
Library Long Range Planning Committee
-
Foster education and literacy and support life-long learning.
Support workforce and economic development in our community.
Enhance our diverse and vibrant community through collaborative partnerships.
Promote community awareness and use of the full range of services provided by our public library.
Ensure library resources – collections, programming, and services – are responsive to the needs and aspirations of our
community.
2
PROGRAM STATEMENT
❸ Key Objectives, Needs and Aspirations
The vision of the Northfield Public Library project builds upon the legacy of this historic building and the library as a community
resource. The project shall strategically impact areas in order to maximize response to programmatic requirements. The project
acknowledges the 1985 addition and celebrates the historic character.
References to square footage in this Program Summary are a guide.
The project design shall represent significant improvement, will provide an expansion to the existing building, and both leverage
and re-assign existing area to accommodate new and increased program requirements within the parameters of the existing
building and site, and the approved budget.
A key objective is to maximize the investment, demonstrate visible change and strengthen the library as center of civic life.
“The Long Range Planning Group has tentatively outlined the following programming and service objectives and aspirations:
-
Expand the library’s role from providing services to the community in the library to library programming and services
both in the library and outside of the library, partnering with community organizations who share similar missions
Facilitate access to and participation in the digital library resources and the digital economy
Offer a wide variety of programming and services for patrons of all ages that demonstratively support literacy and
learning
Provide the facilities that support literacy, learning and collaboration.
In order to provide library services to day and into the future, the following critical needs have been identified:
-
Adaptable meeting and gathering spaces for a wide range of library and public activities
Flexible children’s spaces that allow for in-library programming, access to children’s electronic resources, movable
shelving for print and media collections, and caregiver and child friendly interactive learning space
Accessible public and staff spaces, including library entrances, lobby, staff workroom, public restrooms and public
circulating space for better ADA accessibility
Effective staff work space for direct public service desks and off-desk responsibilities, including processing, materials handling and library program planning.”
The Library shall be:
-
-
Welcoming.
Intuitive to use.
Accessible.
Efficient and flexible for library operations.
Accommodate creative programming.
Accommodate a diversity of needs of individuals including intergenerational use, children, teens, seniors, researchers,
customers who quickly browse or pick up reserved materials and self-checkout, adults with disabilities who access the
children’s area, laptop users, browsers, families, individuals for whom English is a second language, etc.
Safe for the community and staff. Visual sight lines shall be open for staff to the library areas. Corners and hard to see
areas shall be minimized.
Daylight shall be maximized. Lighting shall serve to generally illuminate, highlight and shape the library interior spaces.
The library shall be a “lantern” during evening hours.
Energy efficient and sustainable. Best practices will be applied to specify materials, systems and products that are
manufactured sustainably and are industry recognized certified for sustainable practices. Electrical, lighting and
mechanical system upgrades will be energy efficient.
3
PROGRAM STATEMENT
❹ Historic Overview
The Northfield Library is a designated historic building. At the federal level, the property is listed in the National Register of
Historic Places (NRHP) as contributing member of the Northfield Historic District. The Northfield Historic District is also a local
landmark within the city of Northfield. The community values the historic structure and the 1984 addition and anticipates that the
original building will be respected and honored.
Review Process:
Because the library has both federal and local historic designation, work on the property is subject to design guidelines and
approvals. The Northfield Heritage Preservation Commission (HPC) will need to approve exterior alterations, including new
construction, for the building. The HPC meets on the third Thursday of each month. The necessary forms for the project (as well
as the Downtown Preservation Guidelines which the project will need to follow) are available on the HPC website:
http://ci.northfield.mn.us/index.aspx?NID=106
Additionally, if renovations to the library utilize any federal funding, the project will need to obtain approvals through the State
Historic Preservation Office.
Funding Sources:
The library's historic status also introduces the option for alternate funding streams for the project.
• State Legacy Grant funding is awarded for planning work as well as for bricks/mortar work on NRHP properties. Legacy grants
are awarded by the Minnesota Historical Society and involve a competitive grant application.
Secretary of the Interior's Standards:
- Work on the Northfield Library would fall under the category of Rehabilitation, which is defined as: the act or process of making
possible a compatible use for a property through repair, alterations, and additions while preserving those portions or features
which convey its historical, cultural, or architectural values.
- While all 10 rehabilitation standards are applicable, the most relevant are likely to be:
1) A property will be used as it was historically or be given a new use that requires minimal change to its distinctive materials,
features, spaces, and spatial relationships.
5) Distinctive materials, features, finishes, and construction techniques or examples of craftsmanship that characterize a property
will be preserved.
9) New additions, exterior alterations, or related new construction will not destroy historic materials, features, and spatial
relationships that characterize the property. The new work shall be differentiated from the old and will be compatible with the
historic materials, features, size, scale and proportion, and massing to protect the integrity of the property and its environment.
10) New additions and adjacent or related new construction will be undertaken in such a manner that, if removed in the future,
the essential form and integrity of the historic property and its environment would be unimpaired.
4
PROGRAM STATEMENT
❺ Impact Areas
The project will focus on enhancing the experience of visiting the library, accessing materials and resources, and delivery of
service to the community by impacting critical areas. The impact of improvements to these critical areas will in turn catalyze
improvements in operations, programming and service in other areas and work towards achieving the mission, vision and goals.
The intent is to design for the digital age, to prepare the library to advance as technology changes and continue to serve the
public with access and innovative programming.
Major remodel to the upper level is not anticipated. However, shelving and technology areas will be reconfigured, seating will be
added, and lighting will be improved.
The project will also serve as an opportunity for library staff to re-organize the locations of collections. Given the use patterns of
the public and the availability of on-line or digitized information, outdated media formats may also be reduced in the future.
Impact Areas are: Entry Sequence / Exterior spaces, Entry Sequence / Library Commons, Self Service Areas, Service Desks,
Children’s Area, Places for People, Collaborative Creative Convening spaces, Staff Work Areas.
5
PROGRAM STATEMENT
■ Entry Sequence / Exterior spaces
Objective
This is the “first impression” of the library. It should be accessible and developed as a viable place for gathering, informal
meetings, and an outdoor reading room, a place to wait for rides, write poetry and enjoy the day. It shall be accommodate
municipal events, including musical performance, public use of Wi-Fi, and informal seating areas with benches and tables.
The entry sequence from the street shall be easily accessible for individuals with disabilities, families, seniors and all citizens.
The Library shall have clear signage and identity from Division, Washington and Third Street. An open/closed sign shall be easily
seen when driving by on Washington Avenue and Division Street.
Challenges / Observations
The public enters the library from either Division Street or from Washington Street. Staff has a dedicated entrance directly into
the Staff Break room. Deliveries are through a dedicated entrance into the Staff Workroom. There is an additional exit from the
existing multipurpose room
The entry sequence to the library from the street can be challenging for staff and the public.
from Division Street, a visitor is challenged by the steep stairs and the lack of clear signage/identity for the library;
from Washington Street, there is no sidewalk, one curb-cut for wheelchairs and strollers, parallel parking adds to the
challenge of unloading cars (particularly from both sides) and approaching the Library’s entry plaza;
from Third Street, diagonal parking on downhill slope is especially problematic during winter.
The entry plaza accumulates rain water and gets icy during cold weather. A new handrail was recently installed to assist
pedestrians approach the front door to the Library on icy days.
The ability to reserve materials on line, pick them up near the entry on the “holds” shelves and self-check out highlights the need
for parking that is zoned for 15 minutes to support this community pattern of use.
Opportunities
Shade trees would help to make this space amenable to events and more comfortable for casual seating, citizens waiting for
rides and gathering together. Add benches, chairs and tables. Railings to assist people when the plaza is icy.
Inviting to bicyclists, in a separate city project, some parking spaces on Division Street will be replaced by bicycle racks. There is
a kiosk for fixing bicycles in this location.
6
■
PROGRAM STATEMENT
Entry Sequence – Library Commons
Objective
The Northfield Public Library shall be welcoming, and easily recognizable as the heart of the community and the hub of
community activities and a commitment to lifelong learning. Wayfinding shall be intuitive and planning and design shall ease
operations and functionality. Visual access from Service Desk is important to monitor activities in this primary entry space.
The Library Commons serves as a place to enter the library, get information, catch up with neighbors and friends, as a prefunction space for programs in the Multipurpose Room, and to pick up holds and self-check out books.
Challenges/Observations
The existing entry area is constrained and packed with a variety of informational boards, kiosks, and lots of miscellaneous doors
that are part of building infrastructure. Entrance from both Division Street and from Washington Street reverts this into a
functioning vestibule. The multipurpose rooms and restrooms are not visible from this area, and the entry to the library area is
cluttered with security gates and walls separating each discrete area.
Opportunity
There is a unique opportunity to open this area, and develop a space that is alive with the daily life of the community as they
come to participate in innovative programming, see new books displayed in the “marketplace”, access technology and materials,
seek assistance from knowledgeable staff, meet friends, and have fun and an overall enriching, educational immersive
experience.
Functional Components
COMPONENT
EXISTING
1
Front Entry, vestibule
2
3
Electronic message board
Entry to multipurpose room
4
5
Restrooms
Marketplace Display
Provide easy to maintain and durable flooring. Open and transparent space. Visual access
from Service Desk.
Provide for one wall mounted monitor.
Consideration to orient this space so that it is more open to the Commons and visible to
the entry.
Provide fixtures required per code or Men and Women’s Restrooms.
Area to display new books on both shelving with slat wall end caps, and display tables for
face-out book display.
6
Bulletin Board
7
Book Return
8
9
10
11
12
Display Case
Mechanical room
Electrical / data room
Mop sink
Coat Hooks
13
14
15
16
Water fountain
Stroller parking
Bench seating
Bag Sale shelving
(may be in alternate
location)
Wall mounted clock
Security gate
17
18
Changeable bulletin boards are required. One for Library notices and one for community
notices.
Book return shall be accessed by public in the Commons and also adjacent and accessed
to Staff Work Room. It shall be large enough to accommodate the volume of closed
days/weekend returns.
Consideration to re-use existing.
Existing location to remain.
PROGRAM
REQUIREMENT
3 DF units
36” L x 24” D x
5 shelves high;
2 display tables / 3 foot
diameter or equal
2
80 SF
4’ x 6’ lockable
20 hooks. Adult and
children height
As required by code.
Open area that does not impact general circulation.
Books for purchase.
4 strollers. 15 SF
2 – 3, 6 foot benches
1 DF unit
36” L x 24” D x
5 shelves high or equal
Potential future need. Provide for conduit for electrical and data
7
PROGRAM STATEMENT
■ Self Service Areas
The ability to access a large database of materials throughout the SELCO system is available to Northfield residents. Individuals
who reserve materials on-line is increasing. These reserved materials are then shelved near the primary entry on “Holds” shelves
and typically self-checked out. Monitoring by staff is required for efficiency.
Objective
Provide for a friendly and supportive experience through the incorporation of self service areas where patrons can streamline
their visits to the library. Holds will be easily identified and shelved near the entrance; self – check out equipment will be provided
in a number of areas with heights that comply with ADA and are accessible for children (who are avid users of self check); public
copiers and printers will be distributed and have counter nearby so that individuals can work on projects, collate materials, and
organize their paperwork.
The Northfield Library have placed these functional components where the public intuitively needs them. Payment process is
currently at the Service Desks. This should be updated so that payment is electronically handled, self-service at the equipment.
Opportunities
Provide 24” deep counters nearby to support the needs of users. All functional components shall be placed to encourage ease of
use and ease of access.
COMPONENT
EXISTING
1
Holds
Materials that have been requested on-line are shelved near the entry for ease of
access. They are alphabetized.
2
Self - check out
Provide millwork or table for self - check out units. Counter space to be 48” L x
30”D. ADA height.
PROGRAM
REQUIREMENT
3 SF units
36” L x 12” D x
7 shelves high
3 units total
LOWER LEVEL: Two units shall be located adjacent to the Information Desk/Holds;
and Children’s Area.
SECOND LEVEL: One unit located near Reference Desk.
3
Public copiers and
printers
2 units
LOWER LEVEL: 1 printer near Service Desk
Plan for 1 future unit
UPPER LEVEL: 1 printer and 1 copier
8
PROGRAM STATEMENT
■ Service Desks
Objective
These critical areas of the library will be easily visible and identified, and provide open sight lines for staff throughout the library.
They are key locations for direct service to the community and provide an opportunity for greater efficiency. The desk areas shall
be designed ergonomically with an understanding that numerous tasks take place, and that staff shifts during the day. Careful
orchestration and understanding of the needs of the service desks will increase efficiency, improve operations and flow, and
support the daily work activities of the staff, and the needs of the community.
Lower level Service Desk is overly scaled for today’s delivery of services. Reference Desk and Children’s Desk areas are
cluttered and lacking of proper storage space. Staff is friendly, welcoming, professional and helpful. They are essential
resources and have strong bonds with the community.
Opportunities
Appropriate adjacencies are critical to efficient operations at the library. Circulation services shall be located in Staff Area directly
adjacent to the Book Return. Children’s Desk shall be located near to Children’s staff area to permit direct views enabling
assistance when needed. The Service Desk and the Children’s Desk may be co-located.
COMPONENT
EXISTING
1
Service Desk
2
Reference Desk
3
Children’s Desk
- Required adjacency to Staff Work Room.
- Services include: new cards, answering questions, processing fines, check out.
- Accommodate 2 staff.
- 1 cash drawer for Friends items, 1 cash drawer for fines, book sales, copies.
- Credit card is part of computer.
- Library merchandise: t shirts, tote bags and plastic bags. Small display area.
- Locked storage for NOOK readers.
- 2 drawer lateral file.
- Drawers for personal purses – consider lockable “pelican” drawers.
- 4 pedestal files.
- 2 phones.
- Storage for paper for printer.
- Staff printer.
- 2 computer stations, receipt printers on each computer, power, data, and 2
scanners.
- Visibility and easy to identify.
- Accommodate one seat for library patron.
-1 staff person.
- Phone and computer, printer.
- 2 drawer lateral file.
- Cash drawer.
- 1 locking drawer.
- 1 SF units 36” L x 12” D x 5 shelves high for Ready Reference materials.
- 6 LF of desk space.
- Child friendly.
- Preferred adjacency Staff Work Room with 2 workstations for Children’s staff.
- Accommodate 1 staff person.
- 1 computer, 1 phone, elect/data, printer.
- 6 LF of desk space.
- Shelving or cabinet storage behind desk for easy access.
PROGRAM
REQUIREMENT
225 GSF
150 GSF
150 GSF
9
PROGRAM STATEMENT
■ Children’s Area
Objectives
The gem of the library. The space shall be bright and lively, with open visual access throughout and views to the exterior. The
Children’s Service Desk shall be easily identified, uncluttered, and inviting for children. The program calls for increases to books,
media, seating, collaborative play space, technology, and flexibility for story hour and other children’s programs.
Observations
The Children’s Area is clearly identified and is dedicated to children and families. Staff is highly motivated to serve this
community and to provide innovative programs and an introduction to learning and literacy. Currently collections and materials
spill into adjacent areas for lack of space in the primary area. In general, materials are easy to access, organized according to
age group, and scaled for these intergenerational users. Due to the high volume of materials and the popularity of this area,
some clearances make for difficult maneuvering. The majority of the shelving in the Children’s Area is wood, non-modular and
fixed, which makes it impossible for reconfiguring the area to accommodate groups of children, typically accompanied by an
adult, for special programs or story time.
The Northfield Library is unique in that adults with learning disabilities frequent the children’s area and collection. It is
recommended that adult seating is provided.
With a remodel to this area, new modular shelving should be anticipated. “Living room” configurations are preferable near the
Play Table. Adequate clearance for maneuvering around the space to accommodate ADA clearances is required.
Shelving height shall not exceed 5 – high/60 inches.
Opportunities
Children’s area shall grow by 30 percent to better accommodate the community’s commitment to learning and literacy and
families. New shelving and new furniture should be easily moved, caster-based, to accommodate adequate free floor space for
story time and other children’s programming. A variety of seating groupings dispersed throughout the collection will
accommodate different age groups, intergenerational families, collaborative play, technology use, and diversity of types of
learners.
1
2
COMPONENT
Children’s Desk
EXISTING
3
4
Book Collection
Play area
Face out 44 cubbies and approximately 25 LF of spine-out
shelving underneath. The existing cubbies are too narrow to
accommodate all of the collection
Variety of shelving. Approximately 285 LF
Play table 60” x 36”
5
Story time and First Steps
In Children’s Area
6
7
Media
Storage space
8
Book packs
45 LF
Toy Bins 72”L metal shelving x 24” D x 7 high;
miscellaneous spaces throughout the library
Approximately 22 items hanging from wall
9
10
11
CD collection
Computer Seating
Soft seating
Cart 45”W x 24”D plus 14 LF shelving
1 for games; plus 2
1 loveseat, 3 chairs, 15 LF of bench seating
12
13
Periodicals
Seating
24” diameter spinner
45” square table/5 seats
14
15
Display case
Kiosk display
TOTAL AREA
36” x 16” for historical items
For pamphlets, info on summer reading, general information
Approximate 1554 GSF includes Children’s Desk
Picture books
PROGRAM REQUIREMENT
See Service Desk page 8
New cubbies shall be 11”. Provide 50 cubbies and
approximately 25 LF of spine out shelving underneath.
300 LF
Play table 60” x 36”. Storage for play items.
35 SF.
In Children’s Area accommodating 25 children seated
on the floor. Larger groups will use the Multi-Purpose
Room
45 LF
Consolidate children’s storage. 100 SF
22 items may be stored elsewhere, or displayed near
Children’s Desk
30 LF
6 total
2 loveseat; 4 chairs; 6’ bench seating or equal.
2 groupings.
Accommodate 20 titles – no spinners
42” diameter table/2 seat table/adult height; (2) 42”
diameter table/3 seats/children’s height
This may be located elsewhere in the library
Proximate to desk. May be slat wall or freestanding.
Approximate 2050 GSF
includes Children’s Desk
10
PROGRAM STATEMENT
■ Places for People
Objective
A diversity of users shall be accommodated. These include people who:
- bring their own laptop and need electrical access,
- habitually read the daily newspapers,
- like to hang out with their friends,
- visit to collaborate,
- come to the library to tutor,
- appreciate a comfortable place to settle in with a good book,
- prefer to rearrange the furniture,
- use staff expertise,
- use library’s on-line resources,
- love to browse,
- use collection computers and databases for job searching,
- enjoy being in the library space,
- stop in during a downtown errand,
- require support from librarians.
Opportunities
Seating shall reinforce the architectural “bones” of the building, orientation to daylight, help to shape space, and take advantage
of views to the exterior. Areas will include groupings of lounge chairs, tables and chairs, counters/carrels for technology.
Providing a diversity of groupings will address differing needs.
Based on observation by staff of library usage by teens, teens access many areas of the library, not just teen collection. It was
determined that the Teen collection of materials will have a special area, along with two adjacent “plug and play” areas.
However, additional soft seating and table and chair seating will be integrated throughout other collections in the library.
Children’s area requirements are addressed separately.
1
2
COMPONENT
Soft seating
Tables and chairs
3
Computer seating
EXISTING
17
2 tables with 4 seats each; 1 high top table with
1 seat
18 total plus 2 laptops
4
5
Perimeter counter seating
Bench
8
1
TOTAL AREA
PROGRAM REQUIREMENT
35
2 tables with 4 seats each;
2 tables with 2 seats each
20 total.
UPPER LEVEL: 16
LOWER LEVEL: 4
Plus 2 laptops
12 with “plug and play” capability
2-3 library benches in Library Commons, near
new materials and one near entry
ADD approximate 350 GSF (takes into
consideration that new computer seating will be
more efficient than existing configuration)
11
PROGRAM STATEMENT
■ Collaborative, Creative and Convening Spaces
Objective
Three flexible, adaptable, easy to maintain meeting and gathering spaces are proposed for a wide range of library and civic
activities.
Multipurpose Room shall accommodate: Classroom configurations, seminar style configurations, Children’s programming and
activities and story time, and “Maker Space” creative, artistic, performance space, etc. May be divisible with partition to create
two spaces as permitted by code. Consideration for utilization with laptops. Provide electrical.
Small Meeting Room shall accommodate: tutoring, test taking, collaborative work, meeting, etc.
Medium Meeting Room shall accommodate: Small classes, collaborative work, and maker space for computer graphics/3d
modeling.
Observation
The existing meeting room does not adequately support the range and quantity of programs that are generated by the library and
the community. It functions predominantly as a children’s space, as a result it is less desirable for any adult event. Sight lines are
constrained by columns.
1
COMPONENT
L
Large Multipurpose
2
M
Medium space
3
S
Small space
EXISTING
-
PROGRAM REQUIREMENT
- Accommodate 50 classroom style
- Ceiling mounted projector
- Projection screen
- Smart Board
- White board
- Flooring shall be durable and allow for art
projects
- Storage 200 SF for chairs and tables and
program materials
- New stacking/nesting chairs and tables
- Counter and upper and lower storage
- Adjacent to small kitchenette
- Lighting programmed for different “scenarios”
- Divisible partition for use as two spaces is
permitted by code in existing configuration
- Used as “maker space”. Creative.
500 SF
- Accommodate 10-12. Table and chairs.
- “Maker space”
- Storage
325 SF
-Accommodate 4.Table and chairs
- White board
120 SF
■ Miscellaneous Spaces
Friends of the Northfield Library require storage. 50 SF is estimated.
12
PROGRAM STATEMENT
■ Staff Work Areas
Objective
Provide staff with ergonomic, well-planned space to support their needs for materials flow, creative planning, collaboration,
processing, and circulation.
Observations
Staff work areas are currently on both levels. This Program suggests that little change is anticipated for the Upper Level staff
areas except for the Reference Desk, and little change to the Staff Break room. Program requirements for the Lower Level Staff
Work Area are indicated in the following table.
Required Adjacencies: Book Return; Service Desk; Children’s Area; Delivery Entrance
Functional Components: Lower Level
COMPONENT
EXISTING
1
Processing
2
ILL
3
Circulation
4
Workstations
5
Children’s Staff
6
7
8
Storage
Book carts
Collaboration Space
TOTAL AREA
L shaped area. 30” D counter. Counter height 35”. Open and closed shelving
above and below counter. Total 30 LF of book shelves. Electrical access at belt
line of counter. Small hand sink.
Accommodates one staff person. Space for 4 book carts.
U shaped area. 24” deep counter. Open shelves above counter. Counter height
35”. Two pedestal files. Includes work area for processing the books that arrive n
10 – 18 tubs per each delivery, and a staff work station. Adjacent to door for
deliveries. Open below counter for temporary storage of tubs.
Accommodates one staff person.
Space for 4 book carts.
30” D x 6’ L counter for scanning in. 8 Book carts for sorting. Adjacent to Book
Return.
Accommodate one staff person.
L shaped workstation, pedestal files, computer, power, data, phone, task chair
per workstation.
Accommodates 2 staff people. 64 SF each
Preferably w direct access from Work Room to Children’s Desk.
Accommodates 2 staff people. 64 SF each
Reams of paper, office supplies, shelving
8 additional book carts in space
Alternatively, staff could use one of the meeting rooms
461 GSF in existing staff room
8
Staff Break room
9
Miscellaneous
Lockers to accommodate 14
Table and 4 chairs
Refrigerator, microwave, sink
2 soft lounge seats
Secure entrance from interior and exterior
Staff unisex restroom
Adjacent to Staff Work Room
Trash and recyclables
Bulletin board
There are over 20 book carts in the building.
Card readers at access points for staff.
PROGRAM
REQUIREMENT
80 SF
80 SF
120 SF
128 SF
128 SF
75 SF
40 SF
150
800 SF (plus 30 %
gross factor) =
1040 GSF
310 SF in existing
location
13
PROGRAM STATEMENT
❻ Reference Documents
Northfield Public Library Capital Improvement Project Request for Proposal May 5, 2014
Council Work Session Library Presentation, July 9, 2013
Interim Space Planning, Rethink, Re-envision, Redesign Proposal, December 13, 2012 by Library Consulting Inc.
Library Long Range Plan 2008-2012; Long Range Plan Appendix A with Action Steps
The Future of Our Public Library. Community Conversation sponsored by Friends and Foundation of Northfield Public Library
and League of Women Voters of Northfield and Cannon Falls, March 12, 2012
Residential Survey, January 2011 by Decision Resources
The Economic, Cultural and Social Importance of the Northfield Public Library as the City Center by five St. Olaf College
students, Spring 2010
Northfield Public Library Existing Building Expansion Feasibility Study, June 17, 2008 by MS&R
Northfield Public Library Preliminary Report and Community Needs Assessment and Space Needs, April 2006 by Robert H.
Rohlf Associated and MS&R
Northfield Public Library Priorities Survey of staff and stakeholders, sponsored by Board, Friends and Foundation Board (FFOL)
end
14
Monday, July 21, 2014
Library Board Special Meeting
6:30 – 7:00 pm
Library Meeting Room
AGENDA
1. Call to order
2. Approval of Agenda
3. Public Comment: This is the opportunity for residents of Northfield to
address the Library Board on items on the agenda and/or related to the
mission of the Library
4. New business
Approval of the Library Building Program
Next Library Board meeting: Wednesday, August 6, 2014, 7:00 p.m., in Library
Meeting Room
Northfield Library Board
SPECIAL MEETING MINUTES RECORD
Date: July 21, 2014
Location: Library Meeting Room
Meeting: Special Library Board Meeting
Start time: p.m.6:33 p.m.
Adjourn time: p.m. 7:00 p.m.
Members present: Char Carlson, Noah Cashman, Jon Denison, Amy Goerwitz, Hans Muessig, Dan RiehleMerrill, Jen Rothmeyer, and Nick Thompson
Members absent: Adrienne Falćon and Ally Wiese
Others present: Sarah Weiner (Architect), Michael Roehr (Architect), Teresa Jensen (Staff Liaison), Laurie
Kodet (Staff), Kathy Rush (Staff), and Pat Stenglein (Clerical Liaison)
Call to Order
The meeting was called to order at 6:30 p.m. by Chair C.
Carlson
Approval of agenda
for Monday
July 21, 2014
Public comment
New Business
Approval pf the
Library Building
Program
Adjourn
It was moved by D. Riehle-Merrill and
seconded by H. Muessig to approve the
agenda of July 21, 2014. All in favor.
Motion carried.
No public comment
Sara Weiner and Michael Roehr presented the Library
Building Program and explained its framework.
Questions from the Board and discussion followed.
It was moved by N. Cashman
and seconded by H. Muessig to accept
the Library Building Program dated
July 21, 2014 as amended with
references to sustainability and
historical preservation and references to
the Children’s area. All in favor.
Motion carried.
Time: 7:00 p.m.
Meeting adjourned at 7:00 p.m.
Submitted by P. Stenglein, Clerical Liaison
Page 1 of 1
Schedule_10
ID
Task Name
1
PREDESIGN
Duration
Start
Finish
77 days
Mon 6/23/14
Tue 10/7/14
2015
Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug
2
Kick Off Meeting
0 days
Mon 6/23/14
Mon 6/23/14
6/23
3
Programming Staff Focus Sessions
0 days
Tue 7/1/14
Tue 7/1/14
7/1
4
MEETING Core Team: Review Program
0 days
Mon 7/7/14
Mon 7/7/14
5
Submit Program for Final Review/Comments
4 days
Mon 7/14/14
Thu 7/17/14
6
Revise Program and submit for Approval
0 days
Fri 7/18/14
Fri 7/18/14
7/18
7
MEETING CORE TEAM: Design concepts 4pm
0 days
Mon 7/21/14
Mon 7/21/14
7/21
8
LIBRARY BOARD Program review 6:30pm
0 days
Mon 7/21/14
Mon 7/21/14
7/21
9
COMMUNITY Meeting: Vision 7-9pm
0 days
Mon 7/21/14
Mon 7/21/14
7/21
10
Submit Program to TDJ for CITY COUNCIL
0 days
Tue 7/29/14
Tue 7/29/14
7/29
11
MEETING Core Team: Design review 4pm
0 days
Wed 8/6/14
Wed 8/6/14
8/6
12
CITY COUNCIL Program approval vote 7pm
0 days
Tue 8/5/14
Tue 8/5/14
8/5
13
LIBRARY BOARD:progress 6pm
0 days
Wed 8/6/14
Wed 8/6/14
8/6
14
MEETING Core Team:Design review 8:15am
0 days
Mon 8/18/14
Mon 8/18/14
15
Design Team Finalize for Costing Exercise
2 days
Mon 8/18/14
Tue 8/19/14
16
Submit drawings & narrative for costing
0 days
Tue 8/19/14
Tue 8/19/14
17
Costing Exercise
9 days
Tue 8/19/14
Fri 8/29/14
18
MEETING Core Team: Review costs 8:15am
0 days
Tue 9/2/14
Tue 9/2/14
19
Design Team/Consultants Refine/Complete
3 days
Tue 9/2/14
Thu 9/4/14
20
Submit docs to TJ for LIBRARY BOARD
0 days
Thu 9/4/14
Thu 9/4/14
21
Potential Donor Meeting LB
0 days
Tue 9/9/14
Tue 9/9/14
22
Present to LIBRARY BOARD 7pm
0 days
Wed 9/10/14
Wed 9/10/14
23
COMMUNITY Meeting: Design Review 7pm
0 days
Mon 9/15/14
Mon 9/15/14
9/15
24
Submit info to HPC
0 days
Thu 9/11/14
Thu 9/11/14
9/11
25
Informational to HPC (date TBD)
0 days
Thu 9/18/14
Thu 9/18/14
9/18
26
Submit docs to TJ for City Council mtg
0 days
Tue 9/16/14
Tue 9/16/14
9/16
27
CITY COUNCIL Presentation/work session 7pm
0 days
Tue 9/23/14
Tue 9/23/14
28
Submit docs to TDJ for City Council meeting
0 days
Tue 9/30/14
Tue 9/30/14
29
CITY COUNCIL Approval vote 7pm
0 days
Tue 10/7/14
Tue 10/7/14
25 days
Wed 10/8/14
Tue 11/11/14
30
DESIGN DEVELOPMENT
31
Documentation/Design/Coordination
25 days
Wed 10/8/14
Tue 11/11/14
32
Furniture Options
20 days
Wed 10/8/14
Tue 11/4/14
072814
ROTHHOLZ Architecture and Design
in collaboration with RoehrSchmitt Architecture
7/7
8/18
8/19
9/2
9/4
9/9
9/10
9/23
9/30
10/7
Schedule_10
ID
33
34
35
Task Name
Cost Estimate
CONSTRUCTION DOCUMENTS
Documentation/Design/Coordination
Duration
Start
Finish
5 days
Wed 11/5/14
Tue 11/11/14
50 days
Wed 11/12/14
Tue 1/20/15
40 days
Wed 11/12/14
Tue 1/6/15
36
Cost Estimate
10 days
Wed 1/7/15
Tue 1/20/15
37
REVIEW BY CITY
15 days
Mon 1/19/15
Fri 2/6/15
38
City Council
39
Issue Drawings for BID
40
NEGOTIATION and AWARD
41
CONSTRUCTION (estimate)
42
MOVE IN
10 days
072814
ROTHHOLZ Architecture and Design
in collaboration with RoehrSchmitt Architecture
0 days
Fri 2/6/15
Fri 2/6/15
20 days
Mon 2/9/15
Fri 3/6/15
10 days
Mon 3/9/15
Fri 3/20/15
120 days
Mon 3/23/15
Fri 9/4/15
Mon 9/7/15
Fri 9/18/15
2015
Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug
2/6
REGULAR
To:
City Administrator
From:
Scott Tempel, City Planner
Subject:
Text and Zoning Map Amendment: Central Valley Co-op, 1480 South Highway 3
Action Requested:
The Northfield City Council is being asked to give a first reading of Ordinance No. 960 for a Rezoning
from Highway Commercial (C2-B) to Industrial (I1-B) for a 3.8 acre parcel of land at 1480 South
Highway 3.
Summary Report:
Central Valley Co-op has run various industrial operations on multiple parcels in Northfield for decades.
The parcel located at 1480 South Highway 3 is currently used for the storage and retail distribution of
Liquefied Propane Gas (LPG). The applicant is requesting that one new 30,000 gallon propane storage
tank be located adjacent to the two existing 30,000 gallon propane tanks. Additional storage at the
facility will offset the loss of a pipeline into Minnesota and reduce the frequency of inbound LPG
shipments. This will allow Central Valley to retain its current customer base, employees and continue to
operate out of this location.
Bulk storage of liquids is defined as a use associated with the bulk storage of oil, gasoline, liquid
fertilizer, chemicals, and similar liquids. Table 2.7-1 of the Land Development Code (LDC) classifies the
bulk storage of liquids as non-permitted use in the C2-B zoning district and a conditional use in the
Industrial Zoning District (I1-B). The current LDC classifies this parcel as Highway Commercial (C2-B).
In order for the current site plan application and building permit to be approved, the site must be rezoned
as Industrial and a Conditional Use Permit (CUP) must be approved.
The parcel is contiguous to the existing I1-B zoning district and meets the criteria for Industrial zoning.
The parcel meets all of the approval criteria for a zoning map amendment listed in 5.5.14 of the LDC.
This property meets the Site Development Standards for the Industrial Zone District as defined in Article
3 of the LDC, Sec. 3.2.5. Of particular interest to this case, buffering and screening requirements must be
adhered to when bordering other zones and a well landscaped buffer exists between the property and the
C2-B zone on the north. Any building within 150 feet of the property line adjacent to Highway 3 or
Highway 19 shall comply with the C2-B Site Development Standards found in Section 3.2.4; however, no
buildings exist or are proposed within 150 feet of the property line.
A public hearing notice was published in the Northfield News on July 12, 2014, and notices were sent to
the affected property owners on July 9, 2014. No written or verbal public comments were received from
affected property owners regarding the proposed rezoning.
On July 24, 2014, the Planning Commission held a public hearing on the property rezoning and
recommended approval to the City Council for the rezoning from Highway Commercial to Industrial
based on the following findings:
(1) The specific policies, goals, objectives, and recommendations of the comprehensive plan and
other city plans, including public facilities and the capital improvement plans.
This property is identified as District context zone in the Comprehensive Plan. The District context zone
is primarily composed of large business or industrial structures located along collectors and arterial
roadways. According to the Comprehensive Plan, no change in future character is anticipated in these
areas with respect to future development. The proposed rezoning of this parcel back to Industrial is
consistent with the Comprehensive Plan as it allows for continued utilization of this District for large
business and industrial operation.
(2) The purpose and intent of this LDC, or in the case of a map amendment, whether it meets the
purpose and intent of the individual district.
a. The I1-B district should generally apply to those areas designated as "District" on the
framework map of the comprehensive plan.
This property is identified as District context zone in the Comprehensive Plan.
b. The purpose of the Industrial (I1-B) district is to provide an area to accommodate
manufacturing uses, general businesses, offices, service and repair businesses,
warehousing and office showroom uses in existence prior to the effective date of this
code and any additions to or redevelopment of those uses. Limited and incidental
retailing shall be allowed in this district. Its overall character is intended to be compatible
in scale and intensity with the adjacent highway commercial district.
This service business was in existence prior to the adoption of the current code. It will
remain compatible with the overall character of the corridor.
c. Amendments to the Official Zoning Map to expand the I1-B district shall be limited to
areas immediately adjacent to an area currently zoned I1-B. Expansion into areas not
currently abutting the I1-B district shall be prohibited.
The subject property is immediately adjacent to the existing I1-B zone.
(3) The adequacy of infrastructure available to serve the proposed action.
The property is served by adequate public utilities for the proposed use, including existing water
and sanitary sewer mains and adequate access for emergency vehicles.
(4) The adequacy of a buffer or transition provided between potentially incompatible districts.
A well landscaped buffer exists between the property and the C2-B zone on the north.
Tentative Timelines:
Second Reading of this Ordinance is scheduled for Tuesday, August 19th, 2014. If the second reading of
this Ordinance is approved, the City Council will also be asked to approve a Conditional Use Permit
(CUP) to allow the bulk storage of liquids on this site.
Attachments:
1. Central Valley Co-op Location Map
2. Old Zoning Map
3. Current Zoning Map
4. Central Valley Co-op Above Ground Tank Locations
5. Ordinance No. 960 – Central Valley Co-op
Cannon Valley Co Op - "Old Zoning"
All outlined
properties belong
to Cannon Valley
CoOp
Subject Property
Disclaimer: This information is to be used for reference purposes only.
Property data from Dakota & Rice Counties is approximate and not legally binding.
Contact the appropriate county with property corrections.
Map created on Jul 11, 2014 10:29.
© 2014 City of Northfield, All Rights Reserved
Cannon Valley Co Op - Current Zoning
All outlined properties
belong to Cannon Valley
CoOp
Subject Property
Disclaimer: This information is to be used for reference purposes only.
Property data from Dakota & Rice Counties is approximate and not legally binding.
Contact the appropriate county with property corrections.
Map created on Jul 11, 2014 10:21.
© 2014 City of Northfield, All Rights Reserved
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ORDINANCE NO.
AN ORDINANCE OF THE CITY OF NORTHFIELD, MINNESOTA,
THE CITY COUNCIL OF THE CITY OF NORTHFIELD DOES ORDAIN THAT:
SECTION 1. Upon the recommendation of the Northfield Planning Commission, the following described
real property located at 1480 South Highway 3 in the City of Northfield, County of Rice, State of Minnesota, is hereby
rezoned from Highway Commercial (C2-B) to Industrial (I1-B).
SECTION 2. The official zoning map of the City of Northfield, as set forth by authority of Northfield Code
Sec. 2.1, shall be amended accordingly.
SECTION 3. This Ordinance shall take effect 30 days after its publication.
Passed by the City Council of the City of Northfield, Minnesota, this 19th day of August, 2014.
ATTEST:
Deb A. Little
____________________________
City Clerk
First Reading:
Second Reading:
Published:
VOTE:
Dana S. Graham
_____________________________
Mayor
08/05/2014
08/19/2014
GRAHAM
NAKASIAN
POWNELL
ZWEIFEL
PETERSON WHITE
LUDESCHER
DELONG
REGULAR
To:
City Administrator
From:
Subject:
Approve Purchase of Gleason Property for Regional Park
Action Requested:
The Northfield City Council hereby approves Resolution 2014-090 authorizing
the purchase of parcels 2202450001, 2211200003, 2211275002, and 2211154011.
Summary Report:
City staff has prepared a purchase agreement with the assistance of legal counsel,
for the City to acquire parcels 2202450001, 2211200003, 2211275002, and 2211154011 from Gleason
Real Estate Holdings, totaling +/-62.96 acres, for the amount of $195,000.
Per the purchase agreement, prior to closing, the City will be evaluating possible contamination on the
site by conducting ten soil borings along the proposed East Cannon Trail corridor. Also, an
Archeological Phase 1 study will be conducted and amended to the Archeological Phase 1 conducted in
2011. Along with flagging potential archeological hot spots on this property, this Phase 1 is required by
the State Historic Preservation Office (SHPO) to satisfy requirements attached to our 2014 Legacy Park
Grant.
A 1.53 acre parcel was identified through a preliminary title search as not being owned by Gleason Real
Estate Holdings (Attachment 5). The true owner of this parcel is currently unknown, but is being actively
being researched. Per that discovery the purchase acreage has been decreased to +/-62.96 acres. The
purchase price is remaining the same after negotiating with the seller that they will not try and pursue any
back taxes, fees, or assessments from the City of Northfield due to this error in describing the true parcel
boundaries. This directly affects the stormwater utility fees we have been charging on the property since
2008. Staff believes this to be reasonable since the true cost in staff time and legal counsel fees may
exceed the appraised value reduction of the 1.53 acre parcel, which is $4,526.
Once the owner of the 1.53 acre parcel is identified, we will pursue acquisition. Staff has been in
communication with the grant coordinator and they are aware and agreeable to acquiring this additional
parcel when the owner is identified.
On March 20, 2014 the Planning Commission reviewed this purchase of real property and gave an
endorsement to City Council that the acquisition of these parcels is in compliance with the
Comprehensive Plan.
The parcels acquired via this transaction will be associated with three grants the City has been awarded; a
2009 Legacy Trail grant in the amount of $274,000, a 2014 Legacy Regional Park Grant in the amount of
$408,000, and a 2014 Federal Recreation Trail Program Grant in the amount of $120,000.
City staff recommends approving this purchase agreement to acquire these parcels.
Alternative Options: Council may decide not to acquire these parcels, effectively losing grants totaling
$805,500.
Financial Impacts:
Acquiring these parcels at $195,000 while using the 2014 Legacy Park Grant
portion of $117,304 designated to purchase these four properties, leaves $77,696 for the City to pay. This
amount will come from the General Fund.
Timelines:
Once approved, and subsequent soil borings and Archaeological Phase 1 are conducted,
closing on this property will occur within 15 days.
Attachments:
1.
2.
3.
4.
5.
6.
Resolution 2014-090
Gleason Real Estate Holdings Purchase Agreement
2011 Archeological Phase 1 Study
March 20, 2014 Planning Commission Meeting Minutes
Corner Parcel Map
Map of Gleason Real Estate Property to be acquired
APPROVING THE PURCHASE OF REAL PROPERTY IN NORTHFIELD, MINNESOTA
WHEREAS, The City of Northfield (“City”) desires to acquire certain real property located in
Northfield, Minnesota, legally described as:
PARCEL A (Tax ID Number 22.11.1.54.011):
Outlot E, in GLEASON THIRD ADDITION, in the City of Northfield, Rice County, Minnesota.
PARCEL B (Tax ID Number 22.02.4.50.001):
That part of the SW 1/4 of the SE 1/4 of Section 2, Township 111 North, Range 20 West of the 5th
P.M., in the City of Northfield, Rice County, Minnesota, described as follows:
Commencing at the southeast corner of the SW 1/4 of the SE 1/4 of said Section 2; thence North
54 Rods and 9 Links; thence West 12 Rods to the bank of the Cannon River; thence along the river
bank to the west line of said Quarter Section; thence south to the quarter post; thence East 79 Rods
to the place of beginning; excepting therefrom that portion platted as “NORTHFIELD
RIVERVIEW ADDITION”, in the City of Northfield, Rice County, Minnesota.
PARCEL C (Tax ID Number 22.11.2.00.003):
That part of the N 1/2 of the NW 1/4 of Section 11, Township 111 North, Range 20 West of the
5th P.M., in the City of Northfield, Rice County, Minnesota, lying easterly of the Cannon River;
and also the NW 1/4 of the NE 1/4 of Section 11, Township 111 North, Range 20 West of the 5th
P.M., in the City of Northfield, Rice County, Minnesota;
EXCEPTING THEREFROM that portion thereof platted as “NORTHFIELD RIVERVIEW
ADDITION”, in the City of Northfield, Rice County, Minnesota and “NORTHFIELD
RIVERVIEW THIRD ADDITION”, in the City of Northfield, Rice County, Minnesota.
ALSO EXCEPTING THEREFROM that portion thereof platted as “NORTHFIELD RIVERVIEW
FOURTH ADDITION”, in the City of Northfield, Rice County, Minnesota.
ALSO EXCEPTING THEREFROM that portion thereof platted as GLEASON THIRD
ADDITION, in the City of Northfield, Rice County, Minnesota.
ALSO EXCEPTING THEREFROM that part of the W 1/2 of the NE 1/4 of Section 11, Township
111 North, Range 20 West of the 5th P.M., in the City of Northfield, Rice County, Minnesota,
described as follows:
Commencing at the most southerly corner of Lot 1, Block 1, NORTHFIELD RIVERVIEW
THIRD ADDITION, City of Northfield, Rice County, Minnesota; thence North 50°07’47” West,
along the Southwesterly line of said Lot 1, a distance of 5.00 feet to the point of beginning of the
land to be described; thence North 50°07’47” West, along said southwesterly line, a distance of
634.07 feet to the most westerly corner of said Lot 1; thence South 39°52’13” West, a distance of
60.00 feet; thence South 50°07’47” East, a distance of 634.07 feet; thence North 39°52’13” East, a
distance of 60.00 feet to the point of beginning.
1
ALSO EXCEPTING THEREFROM that part of the W 1/2 of the NE 1/4 of Section 11, Township
111 North, Range 20 West of the 5th P.M., in the City of Northfield, Rice County, Minnesota,
Commencing at the most southerly corner of Lot 1, Block 1, NORTHFIELD RIVERVIEW
THIRD ADDITION, City of Northfield, Rice County, Minnesota; thence North 50°07’47” West,
along the Southwesterly line of said Lot 1, a distance of 5.00 feet; thence South 39°52’13” West, a
distance of 60.00 feet to the point of beginning of the land to be described; thence North
50°07’47” West, parallel with the southwesterly line of said Lot 1, a distance of 634.07 feet;
thence South 39°52’13” West, a distance of 60.00 feet; thence South 50°07’47” East, a distance of
634.07 feet; thence North 39°52’13” East, a distance of 60.00 feet to the point of beginning.
PARCEL D (Tax ID Number 22.11.2.75.002):
That part of the S 1/2 of the NW 1/4 of Section 11, Township 111 North, Range 20 West of the
5th P.M., in the City of Northfield, Rice County, Minnesota, lying easterly of the Cannon River,
EXCEPTING THEREFROM that portion thereof platted as GLEASON THIRD ADDITION, in
the City of Northfield, Rice County, Minnesota.
excepting any easements and rights benefiting or appurtenant to the Real Property and
improvements including any right, title or interest in the bed of any street, road, highway or alley
adjoining the Real Property.
, referred to herein as the “Property”; and
WHEREAS, the owner/seller of the Property is willing to sell the Property to the City for One
Hundred Ninety-Five Thousand Dollars ($195,000.00), including Nineteen
Thousand One Hundred Dollars ($19,100.00) earnest money; and,
WHEREAS, a draft purchase agreement has been prepared and is attached hereto as Exhibit A;
and,
WHEREAS, in accordance with the attached draft purchase agreement, the owner/seller and
City expressly understand and agree that the purchase of the Property is
contingent upon approval by the City Council of the City of Northfield; and,
WHEREAS, if any transaction approval as provided in the purchase agreement is not obtained
by the closing date stated in the purchase agreement, the purchase agreement shall
then be null and void, without further obligation by either party; and,
WHEREAS, as required by Minnesota Statutes, Section 462.356, the Northfield Planning
Commission has reviewed the proposed acquisition, and on March 20, 2014
passed a motion finding that the proposed acquisition is in compliance with the
City’s comprehensive plan and reported the same in writing to the City Council.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL THAT:
The City Council hereby approves the attached purchase agreement and authorizes and directs
the Mayor and City Clerk to execute the purchase agreement substantially in the form hereby
approved and such other documents as are necessary to close on the purchase of the Property by
the City of Northfield and record the same in the Office of the Rice County Recorder.
2
PASSED by the City Council of the City of Northfield on this 5th day of August, 2014.
ATTEST
______________________________
City Clerk
____________________________
Mayor
VOTE: ___ GRAHAM ___ POWNELL ___ ZWEIFEL ___ PETERSON WHITE
___ NAKASIAN ___ LUDESCHER ___ DELONG
3
VACANT LAND PURCHASE AGREEMENT
THIS AGREEMENT is made as of August 6, 2014, between Gleason Real Estate
Holdings LLLP, a limited liability limited partnership under the laws of the State of Minnesota,
110 Bank Street Southeast, #2004, Minneapolis, Minnesota 55414 (herein the “Seller”), and the
City of Northfield, a Minnesota municipal corporation, 801 Washington Street, Northfield,
Minnesota 55057 (herein the “Buyer”).
In consideration of the covenants and agreements of the parties hereto, Seller and Buyer
agree as follows:
1.
SALE OF PROPERTY. Upon and subject to the terms and conditions of this
Agreement, Seller agrees to sell to Buyer, and Buyer agrees to purchase from Seller, the
following property:
A.
Real Property. The real property located in Rice County, Minnesota, legally
Legal description on Appendix A and depiction on Appendix B are attached
hereto and incorporated herein by reference.
improvements including any right, title or interest in the bed of any street, road, highway
or alley adjoining the Real Property (herein collectively the “Real Property”).
B.
Permits. Seller’s interests in any certificates, permits, variances, licenses and
approvals which benefit or relate to the Real Property and its current use (“Permits”).
1
C.
Warranties. Seller’s interest in all warranties and guaranties, if any, given to,
assigned to or benefiting Seller or the Real Property, regarding the acquisition,
construction, design, use, operation, management or maintenance of the Real Property
(“Warranties”).
D.
Proceeds. Seller’s interest in and to any insurance or condemnation proceeds
hereinafter received relating to the Real Property, subject to the provisions of Section 8
(“Proceeds”).
2.
PURCHASE PRICE AND MANNER OF PAYMENT. The total purchase
price (“Purchase Price”) to be paid by Buyer to Seller for the Real Property shall be a total of
One Hundred Ninety-Five Thousand and 00/100 Dollars ($195,000.00), allocated among the
parcels of Real Property as follows:
Parcel A: Thirty Thousand and 00/100 Dollars ($30,000);
Parcel B: Forty-Five Thousand and 00/100 Dollars ($45,000);
Parcel C: Sixty Thousand and 00/100 Dollars ($60,000); and
Parcel D: Sixty Thousand and 00/100 Dollars ($60,000).
The aforementioned sums shall be payable as follows:
A.
Earnest Money. Nineteen Thousand Five Hundred and 00/100 Dollars
($19,500.00) as earnest money (“Earnest Money”), which Earnest Money shall be held
by Seller, the receipt of which Seller hereby acknowledges; and
B.
Balance of Purchase Price. The balance, One Hundred Seventy-Five Thousand
Five Hundred and 00/100 Dollars ($175,500.00), by check to be paid on the Closing
Date.
3.
CLOSING. The closing of the purchase and sale contemplated by this
Agreement (the “Closing”) shall occur on the earlier of: (i) the fifth (5th) business day after the
full execution of this Agreement; or (ii) August 13th, 2014, at Northfield City Hall, 801
Washington Street, Northfield, Minnesota 55057, or at such other time and place as may be
agreed to mutually by the parties. Seller agrees to deliver possession of the Real Property to
Buyer on the closing date.
A.
Seller’s Closing Documents. On the Closing Date, Seller shall execute and/or
deliver to Buyer the following (collectively, “Seller’s Closing Documents”):
(1)
Deed. A Warranty Deed, in form reasonably satisfactory to Buyer,
conveying the entirety of Seller’s interest in the Real Property to Buyer.
(2)
Seller’s Affidavits. An Affidavit of Seller indicating that on the Closing
Date there are no outstanding, unsatisfied judgments, tax liens or
bankruptcies against or involving Seller or the Real Property; that there
2
has been no labor or material furnished to the Real Property for which
payment has not been made for which mechanics’ liens could be filed; that
there are no other unrecorded interests in the Real Property; and that there
are no encroachment or survey issues of which Seller is aware; together
with whatever standard owner’s affidavit and/or indemnity which may be
reasonably required by the Title Company to issue an owner’s policy of
title insurance conforming to the requirements of Section 6 of this
Agreement.
(3)
Well Certificate. If there are wells on the Real Property, a Well
Certificate in the form required by Minn. Stat. § 1031.
(4)
Other Affidavits. Any other affidavits or certificates that may be
required under Minn. Stat. § 116.48, Subd. 6, or Sect. 115B.16 or other
provisions of law.
(5)
Abstract. The abstract of title or the owner’s duplicate certificate of title
for the Real Property, to the extent that it is in the Seller’s possession or
control.
B.
Buyer’s Closing Documents. On the Closing Date, Buyer will execute and/or
deliver to Seller the following (collectively, “Buyer’s Closing Documents):
(1)
Purchase Price.
The Purchase Price, by check.
(2)
Resolution. A duly certified resolution of the City Council for the City
of Northfield authorizing the purchase of the Property and the execution of
documents necessary to complete this purchase transaction.
(3)
Wetland Description. A legal description of a three point nine eight (3.98)
acre wetland, to be recorded by Seller on the Closing Date.
4.
CONTINGENCIES. The obligation of the Buyer to perform under this
Purchase Agreement is contingent upon the timely occurrence or satisfaction of each of the
following conditions:
A.
On the Closing Date, the title to the Real Property shall be acceptable to Buyer in
accordance with the provisions of Section 6.
B.
The representations and warranties of Seller shall be true and correct in all
material respects up through and including the Date of Closing.
C.
There has been no material adverse change to the condition of the Real Property
since the date of any inspection or testing performed by Buyer, including, without
limitation the soil sampling conducted by Buyer.
3
D.
Buyer shall have had an opportunity to review the results of soil borings
conducted on the Real Property, and have determined the results to be acceptable prior to
signature of this Agreement. The results of other testing conducted during the Due
Diligence / Inspection Period in Section 9 shall have been determined to be acceptable
prior to the Buyer’s obligation to close.
The contingencies in this section are solely for the benefit of, and may at any time be waived by,
the Buyer.
5.
PRORATIONS. Seller and Buyer agree to the following prorations and
allocation of costs regarding this Agreement.
A.
Title Insurance and Closing Fee.
(i) Seller shall pay Old Republic National Title Insurance Company’s (the “Title
Company”) search, examination and commitment fees along with one half of
any reasonable and customary closing fee or charge imposed by any closing
agent designated by the Title Company and one half of the cost of any
commercially reasonable endorsements required by Buyer.
(ii) Buyer will pay the premium for its title insurance policy and one half the cost
of any commercially reasonable endorsements it requires, along with one half
of any reasonable and customary closing fee or charge imposed by any closing
agent designated by the Title Company.
B.
Deed Tax. Seller shall pay all state deed tax regarding the deeds to be delivered
by Seller under this Agreement pursuant to Paragraph 3(A)(1).
C.
Real Estate Taxes and Special Assessments. General real estate taxes and
installments of special assessments payable therewith payable in the year prior to the year
of Closing and all prior years will be paid by Seller. Seller shall pay on or before the
Closing Date all installments of special assessments that are due and payable in 2013 and
all prior years. Installments of special assessments which are due and payable in 2015
and later years shall be paid by Buyer. General real estate taxes and installments of
special assessments payable in the year of closing shall be prorated such that Seller shall
pay such portion of such taxes attributable to the period beginning on January 1 of the
year in which the Closing takes place, and continuing through and including the Closing
Date and Buyer shall pay such portion of such taxes attributable to the period beginning
on the first day after the Closing Date. If general real estate taxes and installments of
special assessments that are due and payable during the year in which the Closing takes
place have not yet been determined as of the Closing Date, Buyer and Seller shall
estimate such taxes to be 105% of real estate taxes due and payable during the previous
year and shall prorate taxes based on such amount; provided that, after taxes due and
payable during the year in which the Closing takes place have been determined by the
taxing authority; either party shall have the right to cause a reconciliation by sending
written notice to the other party. Within 10 days of receipt of such notice, the party
4
required to pay any additional amount pursuant to such reconciliation shall pay such
amount to the other party.
D.
Recording Costs. Buyer will pay the cost of recording the Deed. Seller shall
pay the cost of recording any documents necessary to perfect its own title.
E.
Other Costs. All other operating costs of the Real Property will be allocated
between Seller and Buyer as of the Closing Date, so that Seller pays that part of such
other operating costs accruing on or before the Closing Date, and Buyer pays that part of
such operating costs accruing after the Closing Date.
F.
Attorneys’ Fees.
and consultants’ fees.
6.
Each of the parties will pay its own attorneys’, accountants’
TITLE EXAMINATION.
A.
The Delivery of the Title Commitment. Seller has provided Buyer with a
current commitment for an owner’s policy of title insurance on July 16, 2014 (hereinafter
the “Title Commitment”). The Title Commitment shall be based upon the description of
the Real Property provided herein and shall show fee title in the Seller, subject only to the
permitted encumbrances set forth on Appendix C (the “Permitted Encumbrances”) and
such other encumbrances as may be waived in writing by Buyer. Buyer may request any
endorsements it desires, and Buyer and Seller shall each pay one half of the cost of such
endorsements, provided that Seller’s share of the endorsement cost shall not exceed
$250.00.
B.
The Making and Curing of Title Objections. Buyer shall be allowed five (5)
business days after receipt of the Title Commitment in which to make objections to the
content of the Title Commitment, said objections to be made in writing. If there are any
objections to the Title Commitment which are not remedied by the Closing Date, the
Seller shall have one hundred twenty (120) days from the date of receipt of said written
objections in which to remedy said objections. Seller may not object to the Permitted
Encumbrances.
C.
The Consequences of Failing to Cure Title Objections. If said objections are
not remedied on or before such one hundred twentieth (120th) day after the date of Seller's
receipt of said objections, then Buyer shall have the following two alternatives:
(1)
Buyer may accept title to said Real Property subject to said objections; or
(2)
Buyer may declare this entire transaction to be null and void.
If Buyer declares this transaction to be null and void pursuant to this paragraph, all
earnest money paid by Buyer to Seller shall be immediately refunded by Seller to Buyer.
5
7.
SELLER’S WARRANTIES. Seller represents, warrants, and agrees with
Buyer, as of the date hereof and as of the Closing Date, as follows:
A.
No Conflict or Breach. The sale of the Real Property to Buyer, the
consummation of the transactions contemplated by this Agreement, and the performance
by Seller of the covenants, warranties, and obligations to be performed by it under this
Agreement will not conflict with, result in the breach of any term or provision of, any
indenture, mortgage, deed of trust, or other agreement, instrument, undertaking,
understanding, decree, order, stipulation, or consent to which Seller is a party or by which
Seller is bound.
B.
Pending or Threatened Litigation. There are no lawsuits or claims of any
nature whatsoever pending or threatened against Seller with respect to the Real Property,
and Seller does not know of or have reasonable grounds to anticipate any such lawsuits or
claims that may be brought or made against Seller in the future.
C.
The Accuracy of the Seller's Representations and Warranties.
No
representation or warranty made by Seller and no documents or other information
furnished or to be furnished to Buyer by or on behalf of Seller pursuant to this Agreement
contains or shall contain any untrue statement of material fact, or omits or shall omit any
material fact necessary to make the statement contained therein not misleading. Further,
the Seller's representations and warranties are true and accurate as of the effective date of
this Agreement, and will be true and accurate continuously through the Closing Date.
All such representations and warranties shall be true on the Closing Date as if made on
and as of such date. In the event that any aforesaid warranty is determined not to be true on and
as of the Closing Date Buyer may, in Buyer’s sole discretion, at its option and by notice to
Seller, either: (i) terminate this Agreement and upon said termination, Seller shall promptly
refund to Buyer all monies paid to Seller hereunder, or (ii) waive the warranty or representation
and close the sale and purchase hereof.
BROKER’S COMMISSION. Seller and Buyer represent and warrant to each
8.
other that they have dealt with no brokers, finders or the like in connection with this transaction.
INSPECTION/DUE DILIGENCE PERIOD.
Buyer shall have,
9.
commencing the effective date of this Purchase Agreement, until the third (3rd) business day after
this Agreement is fully executed (the “Inspection/Due Diligence Period”) to (i) conduct such
reviews, inspections and tests of the Real Property as Buyer in its sole discretion deems
necessary or advisable, and (ii) obtain such federal, state and local governmental approvals and
permits as Buyer in its sole discretion deems necessary or advisable for Buyers proposed
development and use of the Property. Such inspection/due diligence by Buyer shall include, but
not necessarily be limited to, the following:
a. Seller shall allow Buyer and its agents, upon 24 hours advance verbal or written
notice from Buyer to Seller, the right of any ingress and egress over and through the
Real Property for the purpose of inspecting and testing the same and making other
6
observations as Buyer deems prudent, necessary or advisable, all however, at Buyer’s
expense. Buyer agrees to indemnify and hold Seller harmless from all injury, death,
or property damage or claims of any kind whatsoever arising out of or in any way
incidental to Buyer’s presence on the Property for the purposes aforesaid, which
indemnity and hold harmless obligation of Buyer shall survive termination of this
Purchase Agreement for any reason.
b. Buyer has performed various inspections and tests upon the Real Property prior to the
date hereof, including, without limitation, the Phase I, Survey, soil tests and other
tests (collectively, the “Tests”). Buyer represents and warrants that it has had
sufficient time to review and analyze the Tests and that Buyer is satisfied with the
results of the Tests and Buyer further waives and releases any right to object to the
condition of the Real Property for any cause analyzed, reviewed or set forth in the
Tests (the parties intend for this sentence to be interpreted broadly, in favor of Seller).
If, between the date this Agreement is fully executed and the end of the
Inspection/Due Diligence Period, Buyer discovers: (i) a material change in the
condition of an item analyzed, reviewed or set forth in the Tests; or (ii) any
information or condition relating to the Real Property or Buyer’s proposed
development and use thereof, which information or condition was not analyzed,
reviewed or set forth in the Tests AND which a reasonable provider of any of the
Tests would not have included in the Tests, which change in condition of the Real
Property or previously unknown information or condition of the Real Property is
objectionable, in Buyer’s sole discretion, Buyer shall have the right to terminate this
Purchase Agreement by giving written notice of termination to Seller no later than the
end of the Inspection/Due Diligence Period and in such case, any Earnest Money
shall be promptly refunded to Buyer.
c. Buyer intends to use the Real Property for a public park. For purposes of this Section
10, “objectionable” information or conditions means information or conditions that:
(i) render the Real Property unfit for its intended purpose as a public park; or (ii)
place the Real Property in violation of a public law, code or regulation. However, an
item or component is not an objectionable condition if its only imperfections are
cosmetic or because it is legally nonconforming under current law. With sole respect
to the public park for which the Real Property is intended to be used, Buyer waives
any right to pursue an action to establish a cartway or other action to establish access
to a public right of way over any real property owned by Seller to provide access
from the Real Property to a public right of way.
ASSIGNMENT. Buyer shall have an unconditional right to assign this
10.
Agreement to any instrumentality of the United States government, the government of the State
of Minnesota, or any political subdivision thereof, and either party may assign its rights under
this Agreement at any time; provided that no such assignment will relieve the assigning party of
its obligations under this Agreement.
7
11.
SURVIVAL. The respective covenants, agreements, indemnifications,
warranties and other terms of this Agreement will survive and be in full force and effect after the
Closing, and shall not be deemed to have merged into any of the Closing Documents.
12.
NOTICES. Any notice required or permitted to be given by any party upon the
other is given in accordance with this Agreement if it is directed to Seller by delivering it
personally to an officer of Seller; or if it is directed to Buyer, by delivering to a partner of Buyer;
or if mailed by United States registered or certified mail; return receipt requested, postage
prepaid; or if deposited cost paid with a nationally recognized, reputable overnight courier,
properly addressed as follows:
If to Buyer:
Tim Madigan, City Administrator
City of Northfield
If to Seller:
Gary F. Gleason, General Partner
Gleason Real Estate Holdings LLLP
110 Bank Street SE #2004
Minneapolis, MN 55414
Notices shall be deemed effective on the earlier of the date of receipt or the date of
deposit as aforesaid; provided, however, that if notice is given by deposit, that the time for
response to any notice by the other party shall commence to run two (2) business days after any
such deposit. Any party may change its address for the service of notice by giving written notice
of such change to the other party, in any manner above specified.
CAPTIONS. The paragraph headings or captions appearing in this Agreement
13.
are for convenience only, are not a part of this Agreement and are not to be considered in
interpreting this Agreement.
14.
ENTIRE AGREEMENT; MODIFICATION. This written Agreement
constitutes the complete agreement between the parties and supersedes any prior oral or written
agreements between the parties regarding the Real Property. There are no verbal agreements that
change this Agreement and no waiver of any of its terms will be effective unless in a writing
executed by the parties.
15.
BINDING EFFECT.
successors and assigns.
This Agreement binds and benefits the parties and their
16.
CONTROLLING LAW. This Agreement has been made under the laws of the
State of Minnesota, and such laws will control its interpretation.
17.
REMEDIES. If Buyer defaults under this Agreement, Seller shall have the
right to terminate this Agreement by giving written notice to Buyer. If Buyer fails to cure such
default within thirty (30) days of the date of such notice, this Agreement will terminate, and upon
8
such termination Seller will retain the Earnest Money as liquidated damages, time being of the
essence of this Agreement. The termination of this Agreement and retention of the Earnest
Money will be the sole remedy available to Seller for such default by Buyer, and Buyer will not
be liable for damages. If Seller defaults under this Agreement, Buyer may terminate the
Agreement upon ten (10) days’ notice to Seller (Seller having cure rights during the 10-day
period) and obtain a refund of the Earnest Money. The termination of this Agreement and refund
of the Earnest Money will be the sole remedy available to Buyer for such default by Seller, and
Seller will not be liable for damages.
18.
COUNTERPARTS. This Purchase Agreement may be executed in
counterparts, each of which shall be deemed an original, and which together shall constitute a
single, integrated contract.
19.
“CORNER PARCEL”. This Agreement initially contemplated that the Real
Property consisted of a total of 64.49 acres, including a 1.53 acre parcel of real property legally
described on the attached Appendix A-1 (the “Corner Parcel”). After review, it has been
determined that Seller is not the owner of the Corner Parcel. However, the Corner Parcel has
been included as a part of Parcel B in the tax records and, prior to the date hereof, Seller has been
paying real estate taxes, special assessments and other governmental charges and fees upon the
Corner Parcel. The parties have agreed that instead of reducing the Purchase Price to reflect the
reduced acreage of the Real Property, the Purchase Price will remain as it is and, as of
completion of the Closing, Seller will release and waive any claim that it might have against
Buyer for overpayment of taxes, assessments, fees and charges relating to the mistaken inclusion
of the Corner Parcel in Parcel B. This Section 19 shall survive closing.
(signature page follows)
9
IN WITNESS WHEREOF, Seller and Buyer have each executed this Agreement in
their corporate names as of the date first written above.
Seller: GLEASON REAL ESTATE HOLDINGS LLLP
By:_________________________________
Gary F. Gleason, General Partner
By:_________________________________
James R. Gleason, General Partner
Buyer: CITY OF NORTHFIELD, MINNESOTA
By:_________________________________
Dana Graham, Mayor
By:_________________________________
Deb Little, City Clerk
10
APPENDIX A
LEGAL DESCRIPTION OF THE REAL PROPERTY
Outlot E, in GLEASON THIRD ADDITION, in the City of Northfield, Rice
County, Minnesota.
That part of the SW 1/4 of the SE 1/4 of Section 2, Township 111 North, Range
20 West of the 5th P.M., in the City of Northfield, Rice County, Minnesota,
Commencing at the southeast corner of the SW 1/4 of the SE 1/4 of said Section
2; thence North 54 Rods and 9 Links; thence West 12 Rods to the bank of the
Cannon River; thence along the river bank to the west line of said Quarter
Section; thence south to the quarter post; thence East 79 Rods to the place of
beginning; excepting therefrom that portion platted as “NORTHFIELD
RIVERVIEW ADDITION”, in the City of Northfield, Rice County, Minnesota.
That part of the N 1/2 of the NW 1/4 of Section 11, Township 111 North, Range
20 West of the 5th P.M., in the City of Northfield, Rice County, Minnesota, lying
easterly of the Cannon River; and also the NW 1/4 of the NE 1/4 of Section 11,
Township 111 North, Range 20 West of the 5th P.M., in the City of Northfield,
Rice County, Minnesota;
EXCEPTING THEREFROM that portion thereof platted as “NORTHFIELD
RIVERVIEW ADDITION”, in the City of Northfield, Rice County, Minnesota
and “NORTHFIELD RIVERVIEW THIRD ADDITION”, in the City of
Northfield, Rice County, Minnesota.
ALSO EXCEPTING THEREFROM that portion thereof platted as
“NORTHFIELD RIVERVIEW FOURTH ADDITION”, in the City of Northfield,
Rice County, Minnesota.
ALSO EXCEPTING THEREFROM that portion thereof platted as GLEASON
THIRD ADDITION, in the City of Northfield, Rice County, Minnesota.
ALSO EXCEPTING THEREFROM that part of the W 1/2 of the NE 1/4 of
Section 11, Township 111 North, Range 20 West of the 5th P.M., in the City of
Northfield, Rice County, Minnesota, described as follows:
11
Commencing at the most southerly corner of Lot 1, Block 1, NORTHFIELD
RIVERVIEW THIRD ADDITION, City of Northfield, Rice County, Minnesota;
thence North 50°07’47” West, along the Southwesterly line of said Lot 1, a
distance of 5.00 feet to the point of beginning of the land to be described; thence
North 50°07’47” West, along said southwesterly line, a distance of 634.07 feet to
the most westerly corner of said Lot 1; thence South 39°52’13” West, a distance
of 60.00 feet; thence South 50°07’47” East, a distance of 634.07 feet; thence
North 39°52’13” East, a distance of 60.00 feet to the point of beginning.
ALSO EXCEPTING THEREFROM that part of the W 1/2 of the NE 1/4 of
Section 11, Township 111 North, Range 20 West of the 5th P.M., in the City of
Northfield, Rice County, Minnesota, described as follows:
Commencing at the most southerly corner of Lot 1, Block 1, NORTHFIELD
RIVERVIEW THIRD ADDITION, City of Northfield, Rice County, Minnesota;
thence North 50°07’47” West, along the Southwesterly line of said Lot 1, a
distance of 5.00 feet; thence South 39°52’13” West, a distance of 60.00 feet to the
point of beginning of the land to be described; thence North 50°07’47” West,
parallel with the southwesterly line of said Lot 1, a distance of 634.07 feet; thence
South 39°52’13” West, a distance of 60.00 feet; thence South 50°07’47” East, a
distance of 634.07 feet; thence North 39°52’13” East, a distance of 60.00 feet to
the point of beginning.
That part of the S 1/2 of the NW 1/4 of Section 11, Township 111 North, Range
20 West of the 5th P.M., in the City of Northfield, Rice County, Minnesota, lying
easterly of the Cannon River, EXCEPTING THEREFROM that portion thereof
platted as GLEASON THIRD ADDITION, in the City of Northfield, Rice
County, Minnesota.
improvements including any right, title or interest in the bed of any street, road, highway or alley
adjoining the Real Property.
12
APPENDIX A-1
Legal description of the Corner Parcel
That part of the SE 1/4 of the SW 1/4 of Section 2, Township 111 North, Range 20 West of the
5th P.M., in the City of Northfield, Rice County, Minnesota, lying easterly of the Cannon River.
13
APPENDIX B
DEPICTION AND MAP OF THE REAL PROPERTY
14
APPENDIX C
Schedule of Permitted Encumbrances
1.
Electric transmission line easement (10 feet wide) over part of the Northeast Quarter of
the Southwest Quarter of Section 11, Township 111, Range 20, in favor of Northern
States Power Company, a Minnesota corporation, as created in Document No. 210078,
filed May 22, 1968.
2.
Electric transmission line easement over parts of Section 11, Township 111, Range 20, in
favor of Northern States Power Company, a Minnesota corporation, as created in
instrument filed May 24, 1955, in Book Y.M.R., page 486.
3.
Gas pipeline easement, together with other attendant rights, in favor of Northern States
Power Company, as created in instrument dated June 7, 2005, filed June 17, 2005, as
Document No. 558234.
4.
Utility easements over parts of the Real Property, in favor of City of Dundas, as created
in Document No. 426628, filed July 25, 1997; as partially released (as to Utility
Easement No. 1 therein) by Release of Utility Easement, filed October 26, 2006, as
5.
Storm drainage easement over part of the North Half of Section 11, Township 111, Range
20, in favor of the City of Northfield, as created in instrument filed October 26, 2006, as
6.
Terms and conditions of City of Northfield Conditional Use Permit, to permit mining and
extraction of gravel, dated December 13, 1989, filed January 5, 1990, as Document No.
343145.
7.
Terms and conditions of City of Northfield Conditional Use Permit, to permit a multiple
occupancy service building, dated October 28, 1986, filed October 30, 1986, as
8.
Terms and conditions of City of Northfield Resolution No. 2001-052, approving a
Conditional Use Permit to allow creation of a wetland within a floodplain, adopted
February 20, 2001, filed May 29, 2001, as Document No. 478192.
9.
Terms and conditions of City of Northfield Resolution No. 2006-087, approving a
Conditional Use Permit to allow excavation in the Cannon River Floodway to construct a
storm water retention pond, adopted August 28, 2006, filed October 26, 2006, as
10.
Utility easements over parts of the Real Property, in favor of City of Northfield, as
created in Document No. 456559, filed July 25, 1997.
due
GP:3697096 v7
15
PHASE I ARCHAEOLOGICAL SURVEY FOR THE
GREENWAY CORRIDOR EAST CANNON RIVER TRAIL,
NORTHFIELD TO DUNDAS, RICE COUNTY, MINNESOTA
Two Pines Resource Group No. 11-08
OSA License No. 11-35
SHPO No. 2011-1245
Prepared for:
City of Northfield
Principal Investigator
and Report Author:
Michelle M. Terrell, Ph.D., RPA
17711 260th Street
Shafer, MN 55074
FINAL
April 2011
Greenway Corridor East Cannon River Trail
Phase I Archaeological Survey
April 2011
Page i
MANAGEMENT SUMMARY
In April of 2011, Two Pines Resource Group, LLC completed a Phase I archaeological
survey for the construction of a trail along the east side of the Cannon River from
Northfield to Dundas, Rice County, Minnesota. This work was performed under contract
with the City of Northfield. This undertaking is funded through the Trail Legacy Grant
program of the Minnesota Department of Natural Resources (DNR), and is, therefore
subject to the Minnesota Historic Sites Act and Minnesota Field Archaeology Act. Upon
their review of the project, the State Historic Preservation Office (SHPO) recommended
that an archaeological survey of the project be completed. This undertaking may require
a permit from the United States Army Corps of Engineers (Corps) under Section 404 of
the Clean Water Act and, therefore, may also be subject to the National Historic
Preservation Act of 1966, as amended.
The purpose of the Phase I archaeological survey was to determine whether the project
area contains any intact archaeological sites that are potentially eligible for listing in the
National Register of Historic Places. The area of potential effects (APE) for the project is
a 15-foot-wide trail corridor, which is located within the SW-NE, SE-NW and W-SW of
Section 1, the S-SE of Section 2, the E-SE of Section 10, and the E-NW and NW-SW of
Section 11 of Township 111N, Range 20W. The project area is located within the
Southeast Riverine West archaeological sub-region.
The Phase I archaeological survey consisted of background research at the SHPO; a
thorough walkover of the entire project area in order to identify areas of moderate to high
potential for containing intact archaeological sites; and systematic shovel testing of those
areas. Background research was conducted on March 30, 2011, and fieldwork was
performed on April 13-14, 2011. Dr. Michelle Terrell served as the Principal
Investigator.
During the Phase I archaeological survey for the East Cannon River Trail, no
archaeological sites were identified within the project area. No additional archaeological
work is recommended.
April 2011
Page ii
TABLE OF CONTENTS
MANAGEMENT SUMMARY..................................................................................................................... i
LIST OF FIGURES..................................................................................................................................... iii
LIST OF TABLES....................................................................................................................................... iii
INTRODUCTION ........................................................................................................................................ 1
RESEARCH DESIGN.................................................................................................................................. 3
OBJECTIVES ................................................................................................................................................ 3
METHODS ................................................................................................................................................... 3
Background Research ........................................................................................................................... 3
Archaeological Fieldwork..................................................................................................................... 3
LITERATURE SEARCH ............................................................................................................................ 5
RECORDED ARCHAEOLOGICAL SITES AND PREVIOUS SURVEYS ................................................................. 5
PRECONTACT ARCHAEOLOGICAL POTENTIAL ............................................................................................ 7
HISTORIC SITES ARCHAEOLOGICAL POTENTIAL ......................................................................................... 7
ENVIRONMENTAL HISTORY ........................................................................................................................ 7
RESULTS...................................................................................................................................................... 9
WORK SUMMARY ....................................................................................................................................... 9
TEST AREA A ............................................................................................................................................. 9
TEST AREA B............................................................................................................................................ 12
SUMMARY AND RECOMMENDATIONS............................................................................................ 13
REFERENCES CITED.............................................................................................................................. 14
April 2011
Page iii
LIST OF FIGURES
FIGURE 1. PROJECT LOCATION ....................................................................................................................... 2
FIGURE 2. DETAIL OF SCHMIDT’S MAP OF THE MOUNDS IN THE REGION OF NORTHFIELD (PROJECT APE
INDICATED BY RED LINE). ..................................................................................................................... 6
FIGURE 3. SURVEY RESULTS ........................................................................................................................ 10
FIGURE 4. VIEW OF TRAIL ALIGNMENT ALONG SEWER PROJECT CORRIDOR, VIEW TO SOUTHWEST............ 11
FIGURE 5. OVERVIEW OF TEST AREA A AND SEWER LINE DISTURBANCE, VIEW TO NORTH ........................ 11
FIGURE 6. OVERVIEW OF TEST AREA B, VIEW TO WEST .............................................................................. 12
LIST OF TABLES
TABLE 1. PREVIOUSLY RECORDED ARCHAEOLOGICAL SITES WITHIN THE PROJECT APE ............................. 5
TABLE 2. PREVIOUSLY RECORDED ARCHAEOLOGICAL SITES WITHIN ONE MILE OF THE APE ...................... 6
April 2011
Page 1
INTRODUCTION
In April of 2011, Two Pines Resource Group, LLC (Two Pines) completed a Phase I
archaeological survey for the construction of a trail along the east side of the Cannon
River from Northfield to Dundas, Rice County, Minnesota. This work was performed
under contract with the City of Northfield. This undertaking is funded through the Trail
Legacy Grant program of the Minnesota Department of Natural Resources (DNR), and is,
therefore subject to the Minnesota Historic Sites Act and Minnesota Field Archaeology
Act. Upon their review of the project, the State Historic Preservation Office (SHPO)
recommended that an archaeological survey of the project be completed. This
undertaking may require a permit from the United States Army Corps of Engineers
(Corps) under Section 404 of the Clean Water Act and, therefore, may also be subject to
the National Historic Preservation Act of 1966, as amended.
The archaeological area of potential effects (APE) for the project is defined as a 15-foot
(ft.) wide trail corridor. Soil disturbance within the APE will be limited to grading to an
anticipated maximum depth of one foot. The project area is located within the SW-NE,
SE-NW and W-SW of Section 1, the S-SE of Section 2, the E-SE of Section 10, and the
E-NW and NW-SW of Section 11 of Township 111N, Range 20W. The project area is
located within the Prairie Lake East archaeological sub-region. The UTM (NAD 83,
Zone 15) coordinates for the north end of the project are 486669E 4922167N, while those
for the south end of the project are 483856E 4919726N.
This report presents the objectives, methods, background research, environmental history,
fieldwork results, and summary and recommendations for the Phase I archaeological
survey.
FIGURE 1. PROJECT LOCATION
(NORTHFIELD [1991], QUADRANGLE, USGS 7.5MINUTE SERIES)
April 2011
Page 2
April 2011
Page 3
RESEARCH DESIGN
OBJECTIVES
area contains any intact archaeological resources that are potentially eligible for listing in
the National Register of Historic Places (NRHP).
METHODS
All work was conducted in accordance with the SHPO Manual for Archaeological
Projects in Minnesota (Anfinson 2005) and the Secretary of the Interior's Standards and
Guidelines for Archeology and Historic Preservation (National Park Service 1983).
Background Research
Prior to fieldwork, staff from Two Pines conducted background research at the SHPO on
March 30, 2011. Research at the SHPO focused on previously identified archaeological
sites within a one-mile (1.6-km) radius of the project area and archaeological surveys
previously occurring in or adjacent to the project area.
Archaeological Fieldwork
The Phase I archaeological survey commenced with a thorough walkover of the entire
project area. The purpose of the walkover was to identify any surface features within the
project area, as well as to assess those portions of the project area that have a moderate to
high potential for containing intact archaeological sites. Areas considered to have
moderate to high archaeological potential typically include any undisturbed portions of
the project area that are:




within 500 ft. (150 meters [m]) of an existing or former body of water of 40 acres
(19 hectares) or greater in size;
within 500 ft. (150 m) of an existing or former perennial stream;
located on a topographically prominent landscape feature; or
located within 300 ft. (100 m) of a previously reported site or a former or existing
historic structure or feature.
Portions of the project area that are considered to have low archaeological potential
include soils that are inundated, slopes of greater than 20 degrees, previously disturbed
areas, and areas where the naturally occurring post-glacial soils and sediments have been
removed (Anfinson 2005:29).
Those portions of the project area identified during the walkover as having the potential
to contain intact archaeological sites, and which exhibited less than 25 percent surface
visibility, underwent systematic shovel testing. Shovel tests are hand-excavated test
holes that are 30 to 40 centimeters (cm) (12 to 15 inch [in.]) in diameter. A 15-m (49-ft.)
shovel testing interval was used. All soils removed from excavated shovel tests were
April 2011
Page 4
screened through ¼-in. mesh. In undisturbed areas, shovel tests were excavated to
culturally sterile subsoil or sediments. In areas where shovel tests and the surrounding
landscape indicated the presence of fill and disturbed soils, test were excavated to a depth
sufficient to demonstrate that the disturbance extended beyond the depth of the proposed
impacts.
Data gathered during the survey were recorded on shovel test forms and in the field
notebook of the Principal Investigator. Items noted included: the location of survey
areas; the location of individual shovel tests; the depth of each shovel test and its
associated soil profile; the presence or absence of cultural materials within each test; and
the excavated soil texture, inclusions, and Munsell color.
April 2011
Page 5
LITERATURE SEARCH
On March 30, 2011, staff from Two Pines conducted background research at the SHPO.
During this research, sources examined included files of previously identified
archaeological sites within a one-mile (1.6 km) radius of the project area, and reports of
previous surveys conducted in the immediate vicinity of the project area. This research
was conducted in order to identify those portions of the project area that have a higher
potential for containing intact archaeological sites.
RECORDED ARCHAEOLOGICAL SITES AND PREVIOUS SURVEYS
Background research conducted at the SHPO revealed one previously identified
archaeological sites within the project APE: 21RC0012 (Table 1).1 These site numbers
were assigned to mound-like formations identified by Professor Edward Schmidt.
Professor Schmidt taught botany and zoology at St. Olaf College, but he also had an
avocational interest in the mounds of the Cannon River Valley (Anfinson 1999:42).
Schmidt identified a cluster of 120 mound-like features on the east side of the Cannon
River to the south of Northfield (21RC0012) and another cluster in Section 14 to the east
of Dundas (21RC0013) (Winchell 1911:127) (Figure 2). While Newton Winchell, like
Schmidt, thought these mounds were Native American in origin, his excavation of several
of the features did not produce either human remains or artifacts (Winchell 1911:130). In
May of 1939, University of Minnesota archaeologist, Lloyd Wilford, toured the area with
Schmidt. Wilford observed 8 or 10 mounds of the 21RC0012 group on the farm of
William Bickel. Of these mounds, Wilford wrote, “These are all low-lying mounds,
where skeletal material is very doubtful. They are entirely similar to the mounds
excavated by Schmidt which have all proved sterile” (Wilford 1939). More recently, the
types of features observed by Schmidt are thought to be natural in origin (Arzigian and
Stevenson 2003:481). Termed “mima mounds,” these low, domelike, natural mounds are
formed in landscapes with a shallow basement layer such as bedrock or densely packed
clay or gravel sediments, or in areas where a permanent water table impedes drainage.
Both of these conditions are present in the area surrounding Northfield where Schmidt
recorded his mounds.
TABLE 1. PREVIOUSLY RECORDED ARCHAEOLOGICAL SITES WITHIN THE PROJECT APE
Site No.
21RC0012
21RC0013
1
T
111N
111N
111N
R
20W
20W
20W
S
2
11
11
¼ Section
S½
N½
SW ¼
Description
Mound group
Mound group
Reference
Winchell 1911:127; Wilford 1939
Winchell 1911:127; Wilford 1939
Although the site file for a second site, 21RC0013, indicates that it is within the APE, the location in the
site file is incorrect. Schmidt places this group of features in Section 14 to the east of Dundas (Winchell
1911:127), while Wilford describes them as being on the farm of Ed Chester to the south of Highway 65
(Wilford 1939). According to contemporary plat maps, the Chester farm is located in the NW ¼ of Section
14 and the E ½ of Section 15 (Farm Plat Book Company 194x). Wilford mistakenly recorded the location
of the features as being in the SW ¼ of Section 11, which is neither Chester land nor to the south of the
highway. The corrected location of 21RC0013 places it outside of the project APE.
21RC0013
April 2011
Page 6
21RC0012
FIGURE 2. DETAIL OF SCHMIDT’S MAP OF THE MOUNDS IN THE REGION OF NORTHFIELD
(PROJECT APE INDICATED BY RED LINE).
Another site, 21RC44, was recorded within a one-mile (1.6 km) radius of the project area
(Table 2). This site consists of a single lithic flake recovered near Heath Creek on the
opposite side of the Cannon River from the project area (Harrison 1979:3).
TABLE 2. PREVIOUSLY RECORDED ARCHAEOLOGICAL SITES WITHIN ONE MILE OF THE APE
Site No.
21RC0044
T
111N
R
30W
S
2
¼ Section
C-E-SE
Description
Lithic find spot
Reference
Harrison 1979
According to a 1953 quotation cited in the 1985 report for an Archaeological Survey in
Rice County, “a rather large campsite covered a three-mile area between Dundas and
Northfield, intersected by TH 65. Indian artifacts were to [be] found all along the ridge
north of the highway, but most of them have been picked up” (21RC0013 Archaeological
Site File, SHPO). The area described is along an intermediate river terrace along the old
highway alignment, which is located approximately ¼-mile to the east of the project
APE.
Portions of the project area underwent archaeological survey in 1980 and 1985. The
1980 survey took place between Highway 3 and the Cannon River in the SE ¼ of Section
April 2011
Page 7
2 and the NE ¼ and NE ¼ of the NW ¼ of Section 11. This survey was conducted in
anticipation of the construction of the Commercial/Light Industrial Corridor to the
southwest of Northfield (Harrison 1980). The 1985 study was undertaken as part of a
survey of Rice County. A portion of the NW ¼ of the SW ¼ of Section 11 was
pedestrian surveyed because it was thought to be within the boundary of site 21RC0013
(21RC0013 Minnesota Archaeological Site Form, on file at the SHPO). Both surveys
were negative for cultural material.
PRECONTACT ARCHAEOLOGICAL POTENTIAL
While the mounds in the project area are non-cultural in origin, the proximity of the
project area to the Cannon River together with the identification of single precontact find
spot to the north/west of the river indicates a moderate potential for precontact
archaeological resources within the project APE.
HISTORIC SITES ARCHAEOLOGICAL POTENTIAL
A variety of documentary sources were used to identify potential historical-period
archaeological sites within the project area. Historical maps were examined including
Andreas (1874), county plat books (Northwest Publishing Company 1900; Webb
Publishing Company 1915; Forde Printing, Inc. 1958), bird’s eye views (Ruger & Stoner
1869), and Sanborn Map Company fire insurance maps of Northfield (1884-1943).
Aerial photographs from the 1930s through 1960s were also reviewed for potential
archaeological resources. Together, these resources indicate that the project area
remained rural and undeveloped throughout its history. The entirety of the project area
was formerly cultivated. Farmsteads were located proximate to the main road between
Northfield and Dundas and at a distance from the project area.
The only historical-period resource proximate to the project area is the Groveland
Cemetery, which is located on the northwest corner of the intersection of Everett Street
and 2nd Street in Dundas. The proposed trail runs outside the cemetery fence along the
Everett Street side of the cemetery. According to the record for the cemetery in the
Minnesota Genealogical Society’s Minnesota Cemetery Project, Groveland Cemetery
was plotted in 1865 and the earliest known burial dates to 1870. The cemetery is still
active.
Based on the results of the literature search, the project APE has a low potential to
contain post-contact archaeological resources.
ENVIRONMENTAL HISTORY
The East Cannon River Trail project is located within the Prairie Lake East
archaeological sub-region. The following environmental history of this sub-region is
based largely on information contained in Borchert and Gustafson’s Atlas of Minnesota
Resources and Settlement (1980) and an overview entitled “Minnesota’s Environment
and Native American Culture History” (Gibbon et al. 2002).
April 2011
Page 8
The Prairie Lake region covers most of southwest and south-central Minnesota. The
topography of this region is dominated by the valley of the Minnesota River, which
bisects the region. While much of the Prairie Lake region was covered with tallgrass
prairie, the eastern sub-region contained Big Woods vegetation in the north and oak
parkland in the south. The lakes from which this area derives its name are shallow, and
many were drained during the historical period in order to increase land area for
cultivation. The Prairie Lake East sub-region comprises that portion of the Prairie Lake
region that is located to the east of the Minnesota and Blue Earth Rivers and to the west
of the Mississippi River watershed. The counties of Waseca, Steele, Freeborn, Le Sueur,
and portions of Scott, Dakota, Rice, Blue Earth, and Faribault counties are included in the
sub-region.
Prior to EuroAmerican settlement, the project area was located within a region of
hardwood forest. The climate within this sub-region has an average annual precipitation
range of 28 inches. January highs average from 24 degrees Fahrenheit (F), while July
highs average from 85 degrees F. The frost-free season lasts between 140-160 days, from
around early May to late September.
The proposed trail passes through the Cannon River floodplain and across low river
terraces. Approximately two-thirds of the project area are located within delineated
wetlands comprised of Rushriver fine sandy loam, an alluvial deposit that is frequently
flooded. Low terraces within the south and north-central portion of the APE are made up
of Estherville sandy loam formed from glacial outwash. At the northern end of the
project area, another terrace consists of Faxon clay loam over limestone bedrock (Beck
2000).
During the Late Holocene period, subsistence resources in the upland portions of the
Prairie Lake region would have mainly consisted of bison with an occasional large herd
of elk. However, white-tailed deer would have been found along the woodland fringe of
the eastern sub-region. Fish, waterfowl and aquatic mammals would also have been
present in the lakes of the area together with wild edible water lilies and cattails. Wild
rice, while present in the region, was not extensively available. The prairie turnip,
ground plum, and acorns were additional flora resources of the region.
April 2011
Page 9
RESULTS
WORK SUMMARY
On April 13-14, 2011, Two Pines conducted a Phase I archaeological survey for the East
Cannon River Trail project. The Principal Investigator was Michelle Terrell, and she
conducted the fieldwork with Andrea Vermeer.
The fieldwork commenced with a thorough walkover of the project area. A shapefile of
the trail alignment provided by the City of Northfield and downloaded into a GPS unit
with sub-meter accuracy was used to guide the walkover. The walkover revealed the
majority of the project area is previously disturbed or inundated (Figure 3). Commencing
at the south end of the corridor, the portion of the trail alignment within the SE ¼ of
Section 10 is located atop an artificial levee/berm constructed along the riverfront.
Heading northward into the SW ¼ of Section 11, the trail alignment briefly aligns with a
gravel road and passes through an area of push-piles and debris before once again being
aligned atop another artificial levee/berm.
The central portion of the corridor within the NW ¼ of Section 11 and the SE ¼ of
Section 2 is located within a delineated wetland. Soils within this area are frequently
flooded and standing water and wetlands were evident within the APE. Within the SW ¼
of Section 1, the trail alignment climbs slightly out of the floodplain and passes through
an area of disturbance to the rear of the Central Valley Co-Op building before following a
berm resulting from the excavation of a holding pond. Beyond this berm to the north, the
trail alignment passes through apparently undisturbed woodland (see Test Area B). To
the north of this area, the trail aligns with a previous sewer alignment, a portion of which
is currently in the process of being upgraded (Figure 4), then loops around the outfield
fence of a graded ball field and passes through another delineated wetland before
crossing a terrace (see Test Area A) at the northern terminus of the trail alignment in the
NE ¼ of Section 1.
TEST AREA A
Test Area A consisted of an approximately 300-m length of trail at the northern terminus
of the proposed trail (see Figure 3). This portion of the trail parallels the river as it
follows the west edge of a level, open terrace (Figures 3 and 5). Spoil within an
excavated and backfilled section of sewer line trench located slightly to the east of the
trail alignment suggested that fill had been used to raise and level the terrace. Two
shovel tests were excavated at a 45-m interval along the proposed trail route within a
portion of the terrace that on the surface was not obviously disturbed. Both tests revealed
heavy gravels within a matrix of mottled very dark grayish brown (10YR 3/2) and
yellowish brown (10YR 5/4) loam. This fill also contained fragments of brick, glass,
metal, and other debris. One test met with refusal in limestone at 25 cm below the
surface (cmbs), while the other revealed fill to a depth of 40 cm and greater. Across the
FIGURE 3. SURVEY RESULTS
April 2011
Page 10
FIGURE 4. VIEW OF TRAIL ALIGNMENT ALONG SEWER PROJECT CORRIDOR,
VIEW TO SOUTHWEST
FIGURE 5. OVERVIEW OF TEST AREA A AND SEWER LINE DISTURBANCE,
VIEW TO NORTH
April 2011
Page 11
April 2011
Page 12
remainder of the test area, this gravel fill was evident on the surface and no additional
tests were excavated. Due to the disturbance that has occurred, no further archaeological
fieldwork is recommended in this area.
TEST AREA B
Test Area B was an approximately 50-m length of trail between an area disturbed by
previous sewer work to the north and the excavation of a holding pond to the south (see
Figure 3). Trees with 12- to 24-inch diameters along this length of the proposed trail
suggested that the area was undisturbed (Figure 6). Three shovel tests were excavated at
a 15-m interval along the proposed trail route. These tests revealed a very dark gray
(10YR 3/1) silt loam extending to an average depth of 50 cmbs. This upper horizon gave
way to a dark brown (10YR 3/3) sandy silt. The water table was encountered at an
average depth of 65 cmbs. The southernmost test revealed the same profile, although it
was capped with 33 cm of gravel fill in a very dark grayish brown (10YR 3/2), silty loam
matrix. While this test area did reveal an apparently intact, natural soil profile, all shovel
tests were negative for cultural material, and therefore no further archaeological
fieldwork is recommended in this area.
FIGURE 6. OVERVIEW OF TEST AREA B, VIEW TO WEST
April 2011
Page 13
SUMMARY AND RECOMMENDATIONS
In April of 2011, Two Pines Resource Group, LLC completed a Phase I archaeological
survey for the construction of the Greenway Corridor East Cannon River Trail between
Northfield and Dundas in Rice County, Minnesota. This work was performed under
contract with the City of Northfield.
area contains any intact archaeological sites that are potentially eligible for listing in the
National Register of Historic Places. The area of potential effects (APE) for the project is
defined as a 15-foot (ft.) wide trail corridor. The Phase I archaeological survey consisted
of background research at the SHPO; a thorough walkover of the entire project area in
order to identify areas of moderate to high potential for containing intact archaeological
sites; and systematic shovel testing of those areas.
Fieldwork revealed that the majority of the project area is previously disturbed or
inundated. Two areas were selected for shovel testing, and both tested negative for
cultural materials. Based on these findings, Two Pines recommends no further
archaeological work within the project area.
April 2011
Page 14
REFERENCES CITED
Andreas, A. T.
1874 An Illustrated Historical Atlas of the State of Minnesota. A. T. Andreas,
Chicago.
Anfinson, S.
1999 Giants in the Earth Revisited: The Archaeology of Northfield. In Northfield:
The History and Architecture of a Community. Northfield Heritage Preservation
Commission, Northfield.
2005 SHPO Manual for Archaeological Projects in Minnesota. July 2005. State
Historic Preservation Office, St. Paul.
Arzigian, C. M. and K. P. Stevenson
2003 Minnesota’s Indian Mounds and Burial Sites: A Synthesis of Prehistoric and
Early Historic Archaeological Data. Publication No. 1. The Minnesota Office of
the State Archaeologist, St. Paul.
Beck, J. F.
2000 Soil Survey of Rice County, Minnesota. National Cooperative Soil Survey,
Washington, D.C.
Borchert, J. A. and N. C. Gustafson
1980 Atlas of Minnesota Resources and Settlement. Third Edition. University of
Minnesota Center for Urban and Regional Affairs and the Minnesota State
Planning Agency, Minneapolis.
Farm Plat Book Company
194x Official County Plat Book and Farmers’ Directory of Rice County, Minnesota.
Farm Plat Book Company, Mankato, Minnesota.
Forde Printing, Inc.
1958 Official County Plat Book and Rural Directory of Rice County, Minnesota.
Forde Printing, Inc., Mankato, Minnesota.
Gibbon, G. E., C. M. Johnson, and E. Hobbs
2002 Minnesota’s Environment and Native American Culture History. In A
Predictive Model of Precontact Archaeological Site Location of the State of
Minnesota, edited by G. J. Hudak, E. Hobbs, A. Brooks, C. A. Sersland, and C.
Phillips. Minnesota Department of Transportation, St. Paul.
April 2011
Page 15
Harrison, C.
1979 Report on the Archaeological Survey Carried out in Sechler Park, Northfield,
Rice County, Minnesota, on April 23, 1979. Prepared for the City of Northfield.
Program of Archaeological Research Services, Hamline University, St. Paul.
1980 Report on Cultural Resource Survey Performed on August 14, 1980 along the
Cannon Rive in Sections 2 (SE) and 11 (N 1/2), T 111, R 20W, as Part of the
Commercial/Light Industrial Corridor Study at Northfield, Rice County,
Minnesota.
Prepared for Northfield Industrial Park Associates, Inc..
Archaeological Research Services, Hamline University, Northfield.
National Park Service
1983 Archaeology and Historic Preservation; Secretary of the Interior’s Standards
and Guidelines. Current version available online at http://www.cr.nps.gov/ locallaw/arch_stnds_0.htm. Part IV. Federal Register (29 September):44716-44740.
Northwest Publishing Company
1900 Plat Book of Rice County, Minnesota.
Philadelphia.
Northwest Publishing Company,
Ruger & Stoner
1869 Bird’s Eye View of Northfield, Rice County, Minnesota. Ruger & Stoner,
Madison, Wisconsin.
Webb Publishing Company
1915 Rice County Minnesota Atlas and Farm Directory.
Company, St. Paul.
Wilford, L. A.
1939 Memo on Rice County, May 16, 1939.
Preservation Office, St. Paul.
Webb Publishing
On file at the State Historic
Winchell, N. H.
1911 The Aborigines of Minnesota. Minnesota Historical Society, St. Paul.
Location: V:\Projects\Engineering Department\Gleason Areas\gleasonLand_UnknownOwner.mxd
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To:
City Administrator
From:
Subject:
Authorize Plan Design and Specifications for Phase 2 of the East Cannon River Trail
Action Requested:
The Northfield City Council approves Resolution 2014-089 authorizing the
Public Works Department to develop plans and specifications for Phase 2 of the East Cannon River Trail.
Summary Report:
Phase 2 of the East Cannon Trail Project will add 1.9 miles of multi-use trail
along the East side of the Cannon River to Phase 1 of the East Cannon River Trail Project that ended at
1100 Bollenbacher Court. The additional trail will be a 10 foot wide trail that will create a loop with the
Mill Towns State Trail.
The East Cannon River Trail has been identified in the Northfield Parks, Open Space, and Trail System
Plan (Attachment 4) as a destination trail. Rice County Soil and Water Conservation District Supervisor,
Steven Pahs has indicated this trail project is in compliance with the Minnesota Wetland Conservation
Act (Attachment 3). Also, the United States Army Corp of Engineers (USACE) Project Manager Sarah
Wingert indicated that the project is feasible (Attachment 2).
Phase 2 of the trail will span five parcels, four of which the City is acquiring via the 2014 Regional Park
Grant, and one that the City of Dundas is securing an easement on. Since this is a joint project with the
City of Dundas, design costs for the Dundas portion of the trail will be covered by the City of Dundas and
the City of Northfield will cover the portion within the Northfield City limits. Total project cost is
estimated at $465,000, of which $394,500 will be provided via the 2009 Legacy Trail Grant ($274,500)
and the 2014 Federal Recreation Trail Program Grant ($120,000).
BARR Engineering, Inc. is the consultant that will develop the plans and specifications for this project.
On August 21st, 2012, we entered into a Professional Consultant Services Contract with BARR
Engineering, Inc. to perform various project services (Attachment 5).
Trail design is a necessary component associated with the permitting process with the USACE.
Currently, their plan review and permit acquisition has a time frame anywhere from four to twelve
months.
Staff recommends proceeding with trail design since wetland permitting is now complete.
Alternative Options: Council may decide not to proceed with trail design and specifications and
jeopardize numerous grants associated with this trail project.
Financial Impacts:
contract.
Trail design is estimated to cost $32,065 per the professional consultant services
Timelines:
Once approved, trail design and specifications will begin. Trail design and specifications
will be completed late September or early October. Once plans are completed, the Army Corp of
Engineer (USACE) permit will be submitted. The City will then wait for USACE approval. Once
approved, staff will present the plans and Engineers estimate to Council for approval, and go out to bid in
mid-January. Trail construction will be beginning in June of 2015 and be completed by September 2015.
Attachments:
1.
2.
3.
4.
5.
6.
Resolution 2014-089
United States Army Corp of Engineers Email
Wetland Conservation Act Approval
Parks, Trails, and Open Space Plan
Contract with BARR Engineering, Inc.
East Cannon River Trail Map
CITY OF NORTHFIELD, MN
AUTHORIZING PLANS AND SPECIFICATIONS FOR
PROJECT 2010-002 – EAST CANNON RIVER TRAIL PHASE 2
WHEREAS,
a conceptual design for the construction of Project 2010-002, East Cannon River Trail, Phase 2
has been prepared; and,
WHEREAS,
the project 2010-002 is part of the Northfield Parks, Open Space and Trail System Plan; and,
WHEREAS,
this project is part of the 2009 Legacy Trail Grant; and,
WHEREAS,
this project is part of the 2014 Legacy Park Grant; and,
WHEREAS,
this project is part of the 2014 Federal Recreational Trail Program Grant,
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL THAT:
The City of Northfield Public Works Department is directed to proceed with the preparation of plans and
specifications for Project 2010-002, East Cannon River Trail, Phase 2.
BE IT FURTHER RESOLVED BY THE MAYOR AND CITY COUNCIL THAT:
Upon the completion of plans and specifications the Public Works Department shall present to Council to
receive authorization to proceed with obtaining bids.
PASSED by the City Council of the City of Northfield on this 5th day of August 2014.
ATTEST
______________________________
City Clerk
VOTE:
____________________________
Mayor
Jasper Kruggel
From:
Sent:
To:
Cc:
Subject:
Attachments:
Wingert, Sarah E MVP <Sarah.E.Wingert@usace.army.mil>
Wednesday, July 16, 2014 9:37 AM
Mark Jacobson; Tim Labs (tim.labs@mn.nacdnet.net); Amber Steele
(amber.steele@state.mn.us); jmocol@co.rice.mn.us; Wiley, Travis A LRN
Jasper Kruggel; Joe Stapf; Art R. Kalmes; Karen Chandler
RE: Greenway East Cannon River Corridor Trail - Northfield, MN (UNCLASSIFIED)
2001-03202-GAE off-site mitigation area info.pdf; Gleason_wetland.pdf
Classification: UNCLASSIFIED Caveats: NONE Hello all, Jasper and Mark, thank you for inviting us to last week's meeting to discuss the upcoming permit application for the second phase of the City of Northfield's Greenway East Cannon River trail project. I just wanted to follow‐up after last week's meeting regarding the main points that were discussed since I will no longer be the Corps contact for this project. First, Northfield and Barr Engineering have addressed all my questions regarding alternatives for the proposed trail alignment, and based off the information submitted to date, I agree that it is ok to move forward with the proposed trail alignment. As we discussed, the Corps will look for information in the permit application that shows how the trail project is being designed to minimize permanent and temporary wetland impacts (and indirect impacts to Cannon River) as much as possible (such as, minimizing the trail construction corridor from 30 feet to 22 feet; consolidating stockpile locations to the minimum needed and strategically locating them in uplands and, if needed, low quality, emergent wetlands; designing the trail at grade to minimize floodplain impacts; installing culverts where necessary to maintain flow; minimizing tree clearing as much as possible; and any other design considerations that are included). We will also look for details about the culverts that would be installed to maintain flow in the wetland area, details on proposed temporary wetland impacts (i.e. source of temporary impacts, length of time the temporary impacts would last, the plan to restore wetland temporary impacts, etc), and information on how the safety of trail users would be addressed considering the majority of the trail would be in the 10‐year floodplain (i.e. how the trail would be maintained during/following flood events, etc ‐ Jasper indicated there is a maintenance plan in place that addresses these concerns). We also discussed potential educational aspects of the trail, such as information signs about the floodplain wetland. We also discussed that the Corps will likely need to consult with SHPO pursuant to Section 106 of the National Historic Preservation Act, as we did for the first phase of the project. If the updated Phase 1 report is ready before the permit application, Northfield could submit that report to us prior to the permit application so we can begin our 106 review. We also discussed the Gleason mitigation area. I asked Jasper if the proposed configuration of the 3.98‐acre area covered by the planned deed restriction/conservation easement could be slightly adjusted to match the approved mitigation area shown in the Corps 2001‐3202‐GAE permit issued to Mr. Gleason (see attached). To my understanding, it sounds like the deed restriction area will be revised to match the approved mitigation area shown in the Corps 2001 permit. The Corps also asked for signs to be placed along the easement, especially where the trail would pass closely to the mitigation area. We also discussed the potential to use the excess wetland credits in the former Gleason bank area to off‐set the proposed impacts of this project. I let the group know that the Corps could consider it if the applicant submits information to us that shows what wetland functional lift occurred in this area (beyond the 3.98‐acre mitigation area), and accordingly how much credits were generated by this site. However, this is not a guarantee that we will approve 1
the use of this excess credits in the former Gleason bank site for this permit; this decision would be made at the branch chief level, and it is possible we will not approve this request. We did not discuss Corps review under Section 7 of the Endangered Species Act. As a heads‐up, the Corps informally consulted with U.S. Fish and Wildlife Service about the project's potential to impact the Minnesota dwarf trout lily, a listed endangered species in Rice County. It is likely we will need to re‐initiate consultation with the U.S. FWS again as part of our permit review process for the second phase of the trail. Finally, we discussed permitting review timeframes. This project would be eligible for a Corps individual permit. At this time, with current staff resources, individual permits (including letters of permission and standard permits) are averaging about 8 months, and ranging from about 4 months to a year. Items that most commonly affect the permit review timeframe include submitting a complete application, comments from the public, Corps workload, Section 106 issues, and Section 7 issues. Thank you again for your continued cooperation with our program. If you have any questions about my summary of the main points of our meeting last week (from the Corps perspective, not WCA), please give me a call. Sarah Wingert U.S. Army Corps of Engineers St. Paul District Regulatory Branch 180 5th Street East, Suite 700 St. Paul, MN 55101‐1678 sarah.e.wingert@usace.army.mil 651‐290‐5358 ‐‐‐‐‐Original Message‐‐‐‐‐ From: Mark Jacobson [mailto:MJacobson@barr.com] Sent: Wednesday, July 02, 2014 3:56 PM To: Tim Labs (tim.labs@mn.nacdnet.net); Wingert, Sarah E MVP; Amber Steele (amber.steele@state.mn.us); jmocol@co.rice.mn.us Cc: Jasper Kruggel (Jasper.Kruggel@ci.northfield.mn.us); Joseph.Stapf@ci.northfield.mn.us; Art R. Kalmes; Karen Chandler Subject: [EXTERNAL] RE: Greenway East Cannon River Corridor Trail ‐ Northfield, MN As a follow‐up to my e‐mail below, in conjunction with discussions with Tim Labs and Sarah Wingert, you are invited to a meeting to discuss this project on Thursday, July 10, 2014, at 10:30 am at the City of Northfield, 801 Washington Street, in the engineering department. Please let me know if you have any questions or need additional information before then. Thanks, Mark Jacobson Vice President 2
Senior Environmental Scientist Minneapolis office: 952.832.2764 cell: 612.240.3297 mjacobson@barr.com www.barr.com From: Mark Jacobson Sent: Friday, June 27, 2014 10:55 AM To: Tim Labs (tim.labs@mn.nacdnet.net); 'Wingert, Sarah E MVP'; Amber Steele (amber.steele@state.mn.us); jmocol@co.rice.mn.us Cc: Jasper Kruggel (Jasper.Kruggel@ci.northfield.mn.us); Joseph.Stapf@ci.northfield.mn.us; Art R. Kalmes; Karen Chandler Subject: Greenway East Cannon River Corridor Trail ‐ Northfield, MN This e‐mail is to notify you that the city of Northfield would like to reinitiate the alternatives analysis review process and subsequently move into permitting for the south part of the Greenway East Cannon River Corridor Trail. The history of the project review is provided below: * October 2012 ‐ Field‐fit preferred trail alignment established * November 9, 2012 ‐ Alternatives Analysis submitted * November 15, 2012 ‐ Technical Evaluation Panel (TEP) and U.S. Army Corps of Engineers (Corps) meeting * November 21, 2012 ‐ TEP Findings of Fact (FOF) issued * November 30, 2012 ‐ Additional information submitted to address concerns in TEP FOF * January 4, 2013 ‐ Agency meeting * January 4, 2013 ‐ Request for additional information from Sarah Wingert * June 13, 2013 ‐ Additional information submitted to address concerns expressed by Sarah Wingert 3
Many of the issues raised in the most recent trail route considerations related to the Gleason property and wetland mitigation area. The city of Northfield is in the process of purchasing the four Gleason parcels located within the proposed project area as shown on the attached Figure 1. Wetland banking on those Gleason parcels will no longer be considered. As part of the property acquisition, the city will pursue recording of deed restrictions to protect the wetland mitigation area required by permits issued to Gleason based on the approximate easement area provided in the June 13, 2013, memo to Sarah Wingert from Barr Engineering unless input is provided to alter that plan. At the January 4, 2013 agency meeting, there was a request for more information on the need for the trail considering there is one on the other side of the river along with the projected use. Information related to these questions have been scattered throughout the original alternatives analysis and subsequent submittals, but are provided below more concisely: Trail Purpose, Use, and Need: * Adjoining existing trails currently have high levels of usage * Over 25 percent of the work force in Northfield (2,446 of of 8,820) walk or bicycle to work * The trail will enhance safety by providing an off‐road transportation alternative, particularly for residents of southeastern Northfield and Dundas, where none currently exist * The trail will create a 6‐mile loop trail that will serve as a singular recreational facility with a regional draw * The trail will provide a connection to the Mill Towns State Trail to residents of southeastern Northfield and Dundas * The trail will provide improved mobility between Dundas and Northfield and provide better access to public resources in downtown Northfield * The trail will be the backbone of Northfield's greenway corridor, ultimately connecting the entire city by greenway
trails Figure 1 shows the proposed trail alignment and the alternative alignments considered during planning to avoid and minimize wetland impacts to the extent practicable. We request your consideration and approval of the alternatives analysis as documented in the November 9, 2012, Alternatives Analysis Greenway East Cannon River Corridor Trail ‐ South Part; the November 30, 2012, memorandum titled, Additional Information Requested by the Technical Evaluation Panel; the June 13, 2013, memorandum titled, Additional Alternatives Evaluation; and the information provided in this e‐mail related to proposed trail alignment. If you would like to schedule a meeting to discuss this, please contact me or Jasper Kruggel at 507‐645‐3027. The intent is to obtain agreement that the proposed alignment is practicable prior to proceeding with the trail design and permitting. Thank you for your consideration, 4
Mark Jacobson Vice President Senior Environmental Scientist Minneapolis office: 952.832.2764 cell: 612.240.3297 mjacobson@barr.com www.barr.com Classification: UNCLASSIFIED Caveats: NONE 5
NORTHFIELD PARKS, OPEN SPACE, AND TRAIL SYSTEM PLAN
Trail Classifications
Park Classifications
Future Park Development
Neighborhood Park
Trail Classifications
Future Park Reserve Land Search Area
Community Park
Destination Trail - Core
Athletic Complex
Linking Trail - Core
Future Neighborhood Park Search Area, Inside Priority Growth Area
Greenway/Conservation Area/Public Open Space
On-Street Bike Lane
Open Space
On-Street Bike Lane (One direction only)
Future Neighborhood Park Search Area, Outside Priority Growth Area
Natural Greenway Corridor
On-Street Bike Route
Local/Neighborhood Trail
Local/Neighborhood Trail (proposed connection)
School Site
Transit Hub
Pond
Northfield - 2008 Corporate Boundary
Wetland
Priority Growth Area
0
1,000
2,000
3,000
4,000
Grade-Separated Crossing
0
Bridge
NORTHERN CORRIDOR
FUTURE PARK RESERVE
LAND SEARCH AREA
NEIGHBORHOOD
PARK #7
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8TH ST E
MA PLE ST S
3
M
N
CAM POSTELLA
PARK
100TH S T E
7TH ST E
WASHINGTON
PARK
90TH ST E
WALL STREET RD
MEMORIAL
PARK
6TH ST E
AMES ST
R
NEIGHBORHOOD
PARK #4
DR
CENTRAL
PARK
CO LLEG E ST S
RD
CE
SE
R
VI
SECHLAR
ATHLETIC
COMPLEX
78
HO
DR ES DE
9TH ST W
IN
3RD ST E
WOODLEY ST W
BABCOCK
ATHLETIC
COMPLEX
R
LA
CH K
SE PAR
CA
N
WATER ST N
RIVERSIDE
LIONS
PARK
K
OC
BC K
BA PAR
WATER ST S
NN
CA
RD
6TH ST W
DIVISIO N ST S
ON
O RD
R CAR K
VE AR P
RSIECH L
OL
5TH ST E
WASHINGTO N ST S
D
MILL TOWN TRAIL - OPTION 'C'
ALIGNMENT
2ND ST E
4TH ST E
BRIDGE
AMES SQUARE
PARK
SPRING ST S
NEIGHBORHOOD
PARK #9
G
N AVE
TRANSIT
HUB
OR
I
RR
INDUSTRIAL DR
ON
3RD ST W
FOREST AVE
4TH ST W
GOULD LN
DIV
IS
LONGFELLOW
SCHOOL
DIVISIO N ST N
NO PRO POSED PARKS
SHOWN IN THIS A REA
DUE TO CARLETON
COLLEG E LAND
OWNERSHIP
1S T ST E
WATER ST S
1S T ST W
5TH ST W
TR
LINDEN ST N
ST OLAF AV E
WAY
PARK
ODDFELLOWS
PARK
MS
AR
SPRING ST N
PLUM ST N
ORCHARD S T N
MA NITO U S T N
WALDEN PL
CHERRY
PARK
19
MILL TOWN TRAIL - OPTION 'B'
ALIGNMENT
IVANHO E AV E
GREENVALE AVE
2ND ST W
E
STANTO N B LVD
N
DRESDEN
HILLS
PARK SCHJELMILE LN
FOX AVE
ST
3
HIGHLAND AVE
1S T ST W
CT
Y
EDWARD LN
E DR
CHERRY ST
43
HW
PRAIRIE ST
LINCOLN ST N
IV AN HO
NO PRO POSED PARKS
SHOWN IN THIS A REA
DUE TO CARLETON
COLLEG E LAND
OWNERSHIP
THRE E OAKS DR
LASHBROOK
PARK
19
RT
EBE
GREENVALE
PARK
ELEMENTARY
LINDEN ST N
CEDAR AVE
E
FA LK AVE
MM
SU
R
DD
IE L
RF
T ER
ING
WESTERN CORRIDOR
NO RTH AVE
NEIGHBORHOOD
PARK #6
JOHN
NORTH
PARK
V IK
EAVES AVE
TH YE
QUIE LN
NO PRO POSED PARKS
SHOWN IN THIS A REA
DUE TO ST. OLAF
COLLEG E LAND
OWNERSHIP
DE
H
CT
G.A.
RYSGAARD
PARK
80TH ST E
90
T
OM
LUPINE DR
NORTHFIELD
HOSPITAL
B LV
ED
LIBERTY
PARK
PRAIRIE
HILLS
PARK
0.75
MILL TOWN TRAIL - OPTION 'A'
ALIGNMENT (PREFERRED)
NEIGHBORHOOD
PARK #5
THYE PKY
FR
E
0.5
47
23
NEIGHBORHOOD
PARK #8
LO
NS
DA
LE
0.25
5,000
Feet
Miles
1
AB
B
R
EY
D
NEIGHBORHOOD
PARK #2
FORD ST E
246
22
Updated Oct. 8, 2008
EAST CANNON RIVER TRAIL
CORRIDOR
RV
IE
W
78
R
D
R
DR
HERITAGE DR
RD
G
LI
N
ST
e ry
E
T
Timberlane Dr
Farrel Ct
PEP
PER
Farrel Ave
D
R
N
ST
SC
H
IL
m
r
ST
TH
IR
D
TT
3
110
TH
Farr el Ave
RE
3
E
1
EV
E
E
CR 1
RID
HO
NE
YLO
CU
ST
DR
VALLEY DR
1
GE
LN
CA
N
LN
R
M
IL
LE
E
DR
N
O
Y
N
E
LL
VA
LEGACY LN
3
CR 1
LINCOLN
AG
AT
E
RD
EY
LO
CU
ST
ST S
S
H
W
Y
3
BL
VD
DA
S
LN
PETERSON DR
EY
DU
N
N
LL
VA
ff La
O
EN
H
ON
N
D
ID
H
Bl u
D
JEFFERSON DR
CA
N
o w ns
M ill T
R
d
S
RD
RI
VE
Bluestone Dr
ER
FF
JE
3
TA
GE
100TH ST E
RD
N
0
ON
FR
O
600 300
Feet
600
100th St E
RIVERVIEW LN
East Cannon River Trail (Proposed)
REGULAR
Date of City Council Meeting:
To:
City Administrator
From: Northfield Area Fire and Rescue Service (NAFRS)
Subject: Approval of Conflict of Interest Form
Action Requested:
The Northfield City Council authorizes the execution of the attached form permitting Schmitz,
Ophaug, Dowd & Blumhoefer, LLP (Law Firm) to provide legal counsel to the NAFRS.
Summary Report:
Because of the legal representation that the Law Firm provides for the Rural Fire Joint Powers
Board there is an official conflict of interest in their representation the NAFRS. For them to
represent the NAFRS the City Council needs consent to this arrangement. NAFRS will need to
obtain representation from another law firm if they wish to have legal review of the lease
agreements with the City.
Do not approve the consent form and ask the NAFRS to obtain legal counsel from another law
firm.
Financial Impacts:
The City of Northfield is responsible for 72% of the costs of the NAFRS.
Attachments:
Consent form
DRAFT - July 31, 2014
FUTURE CITY COUNCIL MEETING ITEMS LIST
In an effort to accomplish the city council’s goals for its business and to work around holidays, the
following schedule is planned for 2014. Regular council meetings are the 1st and 3rd Tuesdays of each
month; work sessions on the 2nd & 4th Tuesdays of the month. Note: These are subject to change.
Additional meetings/work sessions will be added, combined or deleted as needed.
Police Building Open House date?
AUGUST
8/12 – NO MEETING – PRIMARY ELECTION
8/14 – THURSDAY 5:30 PM - Special Meeting
 Canvass Votes
8/19 - Council Meeting
 Receive Bridgewater Township/WSB Spring Creek Watershed report
 Update Utility Rate Study
 Ice Arena Development Process
 Bridge Swap with Rice County
 Park Fees (postponed from 7/8 agenda)
 Ord No.960 – Second Reading Approve rezoning for Central Valley Coop Site
 Resolution 2014- - Approve Conditional Use Permit for Expansion of Bulk Fuel Tank
 Preliminary CIP & CEP
 Work Session – Council Work Plan Update and Administrator Topics review
 PRAB discussion on relocating the Dog Park
 Motion – Approve Rice County/Dakota County Road Maintenance Agreements
 Motion – Approve Dirt Hauling Agreement with Dave Hubers
8/26 Work Session
 2015/2016 Budget Review & Tax Levy Discussion
 Fire JPA Update
 EDA Budget Report
 HRA Budget Report
SEPTEMBER
9/2 – Council Meeting
 Adopt Preliminary Tax Levy
 Resolution – Award Bid for TIGER Trail Project
 2013 Budget Amendment Resolution
 Motion – Approve Two 20 Minute Parking Spots at 600 Division Street South
 Discussion Loitering/Aggressive Solicitation Ordinance
9/9 – Work Session
 Council Finance Committee Report – Finance Policies
 Update on the LDC
 Ordinance No. – First Reading of Ordinance Amending Chapter 6 – Alcoholic Beverages
9/23 - Work Session 6:00pm Tour of NHS
 Department Budget Presentations
 Library Design Review
 Woodley Street Sidewalk Issue
OCTOBER
 Utility Rate Revision Update
 Approve Library Design
 Arts & Culture Commission
 Council Work Plan Update
 Cannon River Study Process
10/28 - Work Session
 Stormwater Management Plan for the Spring Creek Watershed Options
NOVEMBER
11/4 – NO MEETING ELECTION
11/10 – Council Meeting (MONDAY)
 Canvass votes
11/11 – NO MEETING HOLIDAY VETERAN’S DAY
11/25 - Work Session
 Hospital Board Year End Report
DECEMBER
 Approve Tobacco License Renewals
 Budget/Tax Levy Public Hearing & Approvals
12/16 - Council Meeting – OPTIONAL

Northfield City Council Agenda

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