Vanir Construction Management Addendum No. Two (2) 1

Transcription

Vanir Construction Management Addendum No. Two (2) 1. PARTICULARS 1.1 DATE: 9/17/15 1.2 PROJECT: County of Imperial The Oren R Fox Medium Security – 270 Beds and Video Visitation / Print Shop 1.3 OWNER: County of Imperial 1.4 B R I D G I N G A R C H I T E C T : V a n i r C o n s t r u c t i o n M a n a g e m e n t , I n c . 2. TO: DESIGN BUILDERS ‐ IMPERIAL COUNTY JAIL PROJECT (BIDDERS) 2.1 THIS ADDENDUM FORMS A PART OF THE CONTRACT DOCUMENTS AND MODIFIES THE BRIDGING DOCUMENTS ISSUED ON 8/28/15, ADDENDUM NO. 1 (4/02/15 BSCC ADDENDUM), WITH AMMENDMENTS AND ADDITIONS NOTED BELOW. THE FOLLOWING CHANGES SHALL BE INCORPORATED INTO AND SUPERSEDE AND/OR SUPPLEMENT THE BRIDGING DOCUMENTS & PREVIOUS ADDENDA WHEREVER THEY AND THE ADDENDUM CONFLICT. 2.2 Acknowledge receipt of all Addenda by inserting the addendum number and date in the space provided in Paragraph 1.04 of Document 00 4200 (Proposal Form) issued with the RFP. Failure to do so may subject Bidder to disqualification. 2.3 BIM Models and CAD files used to create the Bridging Documents are available for immediate distribution. Provide a signed Electronic Data Acceptance Waiver included in Section 00 0116. 2.4 THIS ADDENDUM CONSISTS OF 6 Pages and 10 attachments. 3. BRIDGING DRAWINGS (REVISIONS) 3.1 Revise Sheet A0.0 to read …MEDIUM SECURITY BUILDING ‐270 DORMITORY BEDS + 4 MEDICAL BEDS… in place of 228 Beds. 3.2 Revised A1.7 CONSTRUCTION STAGING PLAN see attachments 3.3 Remove AV2.1 located between AJ2.3 and AJ2.5 and replace with AJ2.4 UPPER LEVEL HOUSING FLOOR PLAN see attachments 4. CLARIFICATIONS : 4.1 Addendum #1 dated 4/02/15, was issued during the submittal phase to the BSCC. All drawings provided within Addendum #1 have been superseded by the Bridging Documents set distributed on August 28, 2015. Other items included in Addendum 1 such as review comments by the BSCC, review comments by the State Fire Marshall, and comments from County Public works shall all be resolved by the DBE. 4.2 Preproposal Meeting and Site Visit. See attachment. 4.3 Preproposal meeting instructions: The Imperial County Sheriff’s Office (ICSO) will not have any requirements/restrictions for specific “colors” of clothing that cannot be worn during the facility tour / site visit. Attendees should dress casual. Attendees should wear casual slacks or jeans, short sleeve shirts (it will be hot), do not wear open toed shoes, etc. If by chance there is County
of Imperial
R. Fox Medium Security Detention Facility –
Oren
270 Beds & Video Visitation / Print Shop
OAK #4812‐2759‐8120 v1 06729‐0001 1
ADDENDUM NUMBER 2
4.4
4.5
4.6
4.7
rain that day, there are outside areas which may get muddy. We anticipate the ICSO will allow the DBE’s to take photos as long as no inmates appear in the photos. The ICSO will provide deputies/escorts for the tour and we have not had an occasion where the ICSO did not allow us to take our phones into the facility to take photos. However, I would encourage your team to bring a camera in the event the ICSO requests the attendees leave their phones outside the facility. State Fire Marshall Comments and review has preliminarily approved the conceptual design to move forward with the Department of Finance approvals. It is the responsibility of the DBE to coordinate and respond to all review comments and any specific requirements by the State Fire Marshall including all requirements for fireproofing, occupancy separations, smoke separations, fire rated glazing, etc. The State Fire Marshall’s office will require the Design Build Team to submit an AMMR(Alternate Means and Methods Request) to show that Final design of the ‘Podium’/ Pedestal construction meets all code requirements and approval will be at the discretion of the Division Chiefs. The AMMR shall include specific information about the open stairs/ lobby condition within the ‘B’ Occupancy. Note that the Architectural sheets show 2 stairways for exiting each of the cell tiers within the housing units, but many of the consultant drawings do not show the same stairway configuration. The dual stairway scenario is the only exiting scheme approved by the State Fire Marshall during the Design Development Phase. The Bridging Architect developed an earlier scheme which allowed for a door between 2 adjacent cell tiers to fulfil a second exit requirement based on occupant load on the cell tiers. This was not approved by the State Fire Marshall. It is the responsibility of the DBE to coordinate a final design which meets all applicable codes and complies with State Fire Marshall interpretations. Architectural Space Program will not be made available to the Design Build Teams. Imperial Irrigation District Engineering Review Comments by Samuel E. Singh, Project Manager Sr. are to be resolved and incorporated into the final design by the DBE. 1. The overhead pole line and existing service appears to be in the way of your new construction. (see pdf with your proposed building overlapped on our mapping system labeled ‘IID review illustration.pdf’.) The three black circles are IID poles along the south side of your new construction. You had stated that the old service and pole line would be removed, but the customer must be sure that no other electrical services feed from the main panel being removed or they will be out of power. 2. The location of the transformer must be in a flat accessible area. The proposed transformer location next to the new main panel will not allow for access for our large trucks during installation or maintenance. We must relocate the transformer to the west; however the secondary wire cannot exceed 70’. The IID also suggests a flat wide area for trucks with a rolling gate for access off of Sperber Road. (see illustration in attached pdf labeled ‘IID review illustration.pdf’) 3. The existing pole location may be utilized for the new primary riser. This may happen if the overhead power line and existing service can be completely removed prior to installing the new service; this is a timing issue that would have to be resolved prior to initiation of project. If this cannot happen, the IID would utilize a new pole for the riser into the pad mounted transformer; this would be south of the existing pole. 4. It is advisable to relocate the new main panel to the west and create a space in a wide County
of Imperial
Oren
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flat area for both the transformer and main panel within a fenced area utilizing a rolling gate for access from Sperber Rd. 5. SPECIFICATIONS DIVISIONS 00 THROUGH 35 : 01 1119 RFP 3.01 E 10. c. RFI: Is it acceptable to provide the Draft Management Plan in a separate 3 ring binder? A short summary will be included in the proposal response and each detailed plan in the appendix. Response: Yes. 01 1119 RFP 3.01 E 10. Technical proposal Submission and 3.02 F Technical proposal organization RFI: Both sections E10 and F include Skilled Labor Force Availability and Acceptable Safety record as evaluation factors. However, section 3.22 technical Proposal Submission, Skilled Labor Force Availability and acceptable Safety Record these factors are not required. Please clarify what is required in the Technical proposal Submission. Response: The County has revised Section 3.01 E and F to remove Skilled Labor Force Availability and acceptable Safety Record. 01 1119 RFP 3.02 B proposed Design and Design Approach RFI: Life cycle costs, it states that the proposer should submit a draft version of the Building Program report at the first confidential meeting. Please clarify if there will be any confidential meeting prior to the submission of proposal. Response: There will not be any confidential meetings prior to the first submission of the proposal. 00 1119 RFP 4.03 A Interviews and Presentation pg 14 RFI: Section 00 1119 para. 4.03A states that the interviews will be undertaken during the week of October 12, 2015. Please advise the specific date and format of the interviews. Response: The County will advise all proposers of the interview dates after receipt of proposals on October 9, 2015. The interviews will provide an opportunity for a dialogue between proposers and evaluators regarding those features of proposers’ proposals that make them competitively superior to other proposals. 00 1119 Request for Proposals Replace Document 00 1119 in its entirety with attached updated Request for Proposals 00 4200 Proposal Form 2.1 RFI: Please advise if each of the "TBD" Base Item amounts will be provided before submission of the proposals and will be included within the Stipulated Sum. County
of Imperial
Oren
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ADDENDUM NUMBER 2
Response: The “TBD” base item amounts are placeholders for purposes of the initial Proposals being submitted. 00 4200 Proposal Form 2.1.3 RFI: Please advise if the [$100,000] amount shown in box brackets is intended to be an additive amount that is to be included in the Stipulated Sum. Response: The $100,000 is not an additive amount to be included in the Stipulated Sum. For clarification, we have revised this line item on the Proposal Form. 00 4200 Proposal Form Replace Document 00 4200 in its entirety with attached updated Proposal Form 00 4316 Bond Accompanying Proposal RFI: Bond Accompanying proposal form lists the penal sum of the bond as the entire contract value. Please confirm that his bid bond should actually be 10% as stated in section 00 1119 para. 3.01E.2. Response: Confirmed. The bid bond is 10% of the total proposed contract sum. 00 5200 Agreement pg 4 Section 2.04 Liquidated Damages RFI: Clarify the amount for liquidated damages. It is shown as Seven thousand five hundred ($5000) per day. Response: Liquidated damages are $5000 per day 00 7300 Annex 4 Project Management Plan Replace Annex 4 in its entirety with updated Project Management Plan dated August 2015 00 7318 OCIP Manual RFI: OCIP Manual para. 4.9 states that "Design‐Build Entity is further required to provide a full‐time qualified Safety Manager or designated competent safety representative who shall be onsite when any work is in progress". Please confirm that this Safety Manager can have other duties. Response: Confirmed. 00 7349 Project Stabilization Agreement Proposers are advised that the Project Stabilization Agreement provided with the RFP materials is a draft document and may be subject to future changes. Imperial County is requesting that all prequalified DBE’s provide a list of their comments or concerns regarding the ICADF PSA document during the RFI period. As reflected on the amended Proposal Form (Document 00 4200) and amended Request for Proposals (Document 00 1119) attached to this Addendum, Imperial County also intends to seek pricing for the Project with and without the Project Stabilization Agreement. Proposers are notified that their Base Bid need not include the County
of Imperial
Oren
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ADDENDUM NUMBER 2
Project Stabilization Agreement. 01 3100 Project Management and Coordination New Section provided. See attachment 01 3119 Project Meetings New Section provided. See attachment 01 3300 Submittals Reference Article 1.03 (A) (1) . Imperial County has NOT established “Primavera Contract Manager” for the purposes of electronic PROJECT communication. The DBE will BE RESPONSIBLE for providing their own web based project management software of ALL project communications/documents. DBE will provide licensing and training for the Owners use of the DBE’s software during design, construction and warranty periods. DBE’s should assume Owner will require training and licensing for up to 16 individuals. Refer to section 01 3100 SECTION 1.09 Project Information Management System for additional information. 01 3554 Building Information Modeling for Design Build New Section provided. See attachment 01 4519 Non Collusion Declaration RFI: Clarify the number of the document is 00 4519 or is it 00 4520 as indicated on the form on pg 56 out of 722. Response: The Non Collusion Declaration is Document 00 4520. 01 4520 Iran Contracting Act Certifications RFI: Clarify the number of the document is 00 4520 or is it 00 4530 as indicated on the form on pg 57 out of 722. Response: The Iran Contracting Act Certification is Document 00 4530. 01 4523 Quality Requirements para 1.14A RFI: para. 1.14A states that "The Owner’s Construction Manager will employ and pay for services of an independent testing laboratory" . Spec 00 7253 para. 2.04R states that "Design‐Build Entity shall provide to Owner all tests and measurements, laboratory analyses, and reports made or prepared in connection with the Work". Please confirm that Testing Agency services are provided by and paid for by the Owner. Response: Confirmed. 07 5300 Mechanically Attached Membrane Roofing Add Carlisle Syntec Systems as an approved Manufacturer of Membrane Roofing. County
of Imperial
Oren
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ADDENDUM NUMBER 2
08 7163 Detention Door Hardware Add Airteq Systems as an approved manufacturer of Detention Hardware. It is allowed as a substitution where Folger Adams and Southern Folger is indicated as ‘no substitutions’. 08 3463 Detention Door and Frames Add Slate Security as an approved manufacturer of Detention Doors and Frames. ATTACHMENTS WITH THIS ADDENDUM: A1.7 CONSTRUCTION STAGING PLAN AJ2.4 UPPER LEVEL HOUSING FLOOR PLAN 00 1119 Request for Proposals 00 4200 Proposal Form 00 7300.4 Annex 4 –Project Management Plan 01 3100 Project Management and Coordination 01 3119 Project Meetings 01 3554 Building Information Modeling for Design Build Preproposal Meeting and Site Visit IID Review Illustration END OF ADDENDUM NO. 2 County
of Imperial
Oren
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ADDENDUM NUMBER 2
NEW TEMPORARY VEHICLE SECURITY GATES BY DBE TO MATCH
EXISTING PERIMETER SECURITY FENCING. GATES MUST BE
LOCKED / SECURED DURING ALL NON-WORKING HOURS.
RELOCATE GUARD TOWER TO INMATE RECREATION AREA
Pt.
10
978.05
NE COR TR.
55-1/2
E'LY TR. 55-1/2
NEW TEMPORARY VEHICLE SECURITY
GATES BY DBE TO MATCH EXISTING
PERIMETER SECURITY FENCING. GATES
MUST BE LOCKED / SECURED DURING
ALL NON-WORKING HOURS.
20.0'
R/W TO CL
M.H.
Sperber Rd
TEMPORARY SECURITY / WORK LIGHTING
- TYPICAL (LOCATIONS & SPACING TO BE
APPROVED BY ICSO)
60.0' R/W
CONSTRUCTION TRAFFIC
R/W
R/W
CONTRACTOR IS RESPONSIBLE FOR
TEMPORARY SECURITY LIGHTING WITHIN
NEW AND EXISTING FACILITIES DURING
CONSTRUCTION. A WELL LIT AND
SECURE PERIMETER MUST BE
MAINTAINED AND COORDINATED WITH
THE OWNER THROUGHOUT ALL
CONSTRUCTION ACTIVITIES
UP
TWO (2) ROWS -16' H TEMPORARY SECURITY FENCING THIS AREA
CM / ICSO TRAILER
UP
DBE CONSTRUCTION TRAILER
UP
UP
16' HIGH TEMPORARY
SECURITY FENCING - TYPICAL
UP
PRINT SHOP TO REMAIN IN
USE BY ICSO
THIS DOCUMENT IS COPYRIGHT MATERIAL, ANY DISCLOSURE, UNAUTHORIZED USE,
DISSEMINATION OR DUPLICATION WITHOUT THE EXPRESS WRITTEN CONSENT OF VANIR
CONSTRUCTION MANAGEMENT IS PROHIBITED. ALL RIGHTS RESERVED.
UP
UPUP
PARKING IN DESIGNATED
CONTRACTOR PARKING AREAS ONLY.
UNAUTHORIZED CONTRACTOR
PARKING WILL RESULT IN THE TOWING
OF VEHICLE(S) AT THE OWNERS
EXPENSE. TYPICAL - ALL LOTS.
EXISTING PERSONNEL &
VEHICLE GATE(S) FOR ICSO
USE ONLY
NEW TEMPORARY VEHICLE SECURITY GATES BY DBE TO MATCH EXISTING
PERIMETER SECURITY FENCING. GATES MUST BE LOCKED / SECURED DURING
ALL NON-WORKING HOURS.
EB
CONTRACTOR TO FURNISH AND INSTALL 16' H TEMPORARY SECURITY FENCING,
PERSONNEL GATES, VEHICULAR GATES, RAZOR WIRE AS NOTED ON STAGING
PLAN. INSTALL FULL HEIGHT SCREENING FABRIC ON THE OUTSIDE OF ALL
"SECURITY" FENCING - TYPICAL (ALL IDENTIFIED FENCING ADJACENT TO
EXISTING JAIL FACILITIES.) INSTALL TEMPORARY GRANULAR BASE, RELOCATE
EXISTING EQUIPMENT FOR USE OF PARKING & STAGING AREA. STAGING AREAS
TO BE CLEARED, REGRADED AND RETURNED TO LIKE NEW CONDITION.
CONTRACTOR STAGING PLAN SUBJECT TO APPROVAL BY ICSO - TYPICAL.
INMATE
RECREATION
AREA
ELECT. BOX
APPROVED BY ICSO)
EB
EB
INMATE / FOOD SERVICE CIRCULATION:
CONTRACTOR MUST PROVIDE
UNINTERRUPTED ACCESS DURING
CONSTRUCTION ACTIVITIES. PROVIDE
TEMPORARY PAVING AS REQUIRED FOR
FOOD SERVICE INMATE CIRCULATION.
(E) Medium Security
Facility
NO CONTRACTOR ACCESS DURING CONSTRUCTION
(E) Adult Detention
Facility
CONTRACTOR SHALL INSTALL FULL HEIGHT SCREENING FABRIC ALONG THE
OUTSIDE OF ALL EXISTING SECURITY FENCING LOCATED ALONG EXISTING
TEMPORARY CONSTRUCTION ACCESS - TYPICAL
County of Imperial - AB900 New Medium Security Detention Facility
NEW TEMPORARY VEHICLE SECURITY GATES BY DBE TO MATCH EXISTING
PERIMETER SECURITY FENCING. GATES MUST BE LOCKED / SECURED DURING
ALL NON-WORKING HOURS
NO CONTRACTOR ACCESS
DURING CONSTRUCTION
CONTRACTOR PARKING AREA
TEMPORARY SECURITY / WORK LIGHTING - TYPICAL (LOCATIONS & SPACING TO
BE APPROVED BY ICSO)
Sign
IMPERIAL COUNTY
STORAGE / STAGING
AREA
(E) Property Line
97
8
60.0' R/W
97
7
30.0' CL
30.0' CL
977
977
976
976
976
976
8
97
976
977
978
7
97
977
977
978
978
978
976
CONTRACTOR TO PROVIDE 6' HIGH
TEMPORARY CONSTRUCTION
FENCING W/ (3) STRANDS BARD WIRE
AND SCREENING - TYPICAL AT VIDEO
VISITATION / PRINT SHOP SITE.
DA3:
TEMPORARY CONSTRUCTION
FENCING SHALL BE ELMINATED FOR
THIS DEDUCTIVE ALTERNATE.
978
EDGE MATCH TO SHEET
EDGE MATCH
2 TO SHEET
3
8
97
978
97
7
(E) Property Line
(E) PROPERTY LINE
978
978
978
978
977
977
977
978
978
Tank
VEHICLE ACCESS FROM INSIDE LOOP
ROAD ONLY. CONTRACTOR SHALL BE
RESPONSIBLE FOR ALL TEMPORARY
FACILITIES. UPON COMPLETION OF
PROJECT ALL TEMPORARY STAGING
AREAS TO BE CLEARED, REGRADED AND
RETURNED TO LIKE NEW CONDITION.
M.H.
97
8
978
976
Applestill Rd
978
978
976
977
977
CLF
CLF
9/1/2015 9:32:27 AM B:\P - Projects\T443 - Imperial County Bridging Docs\Revit\IC Site\IC Site_New Parking Lot.rvt
97
8
Loop Rd
ICSO
TRANSITION
TEAM
PRELIMINARY DESIGN.
FOR DESIGN BUILD RFP.
NOT FOR CONSTRUCTION.
M.H.
" SITE 1 - El Centro, CA
"
A1.7 Site Staging Plan
978
County of Imperial,
CA
PARKING IN DESIGNATED
CONTRACTOR PARKING AREAS ONLY.
UNAUTHORIZED CONTRACTOR
PARKING WILL RESULT IN THE TOWING
OF VEHICLE(S) AT THE OWNERS
EXPENSE. TYPICAL - ALL LOTS.
BRIDGING
DOCUMENTS
CONTRACTOR PARKING
& STAGING AREA
8/12/15
APPROVED BY ICSO)
M.H.
1"=40'
CONTRACTOR TO PROVIDE 6' H
TEMPORARY CONSTRUCTION FENCING
W./ (3) STRANDS BARB WIRE AND
SCREENING AT CONTRACTOR PARKING
& STAGING AREA
C.I.1'
RFP ISSUE
Revision Schedule
#
Date
Description
Phase:
Drawn By:
Checked By:
Job No.:
Issue Date:
Author
Checker
T443
08/12/15
M.H.
M.H.
8-11-98
Sign
Site Staging Plan
C.A.S.
980810
M.H.
M.H.
SITE STAGING PLAN
1" = 50'-0"
M.H.
1
Pt.
2
980.76
SHEET 2 OF
3
The Oren R. Fox Medium Security - 270 Beds & Video Visitation / Print Shop
APPROVED BY ICSO)
9 78
978
978
328 Applestill Rd. El Centro Ca 92244
CONTRACTOR PARKING
& STAGING AREA
TEMPORARY SECURITY / WORK LIGHTING - TYPICAL (LOCATIONS & SPACING TO
BE APPROVED BY ICSO)
PROPOSED PROPERTY LINE
NO CONTRACTOR ACCESS DURING CONSTRUCTION
ADD #2
9-15-15
A1.7
RFP Set
Addendum #2 – September 15, 2015
DIVISION 1 GENERAL REQUIREMENTS
SECTION 01 3119
PROJECT MEETINGS
(Design-Build)
PART 1 – GENERAL
1.01
Summary
A.
Section includes description of required project meetings for construction phase of the Work.
B.
Meetings are in addition to design phase and other pre-construction phase meetings required by
Contract Documents
1.02
Preconstruction Conference
A.
Preconstruction Conference. Owner will call for and administer Preconstruction Conference at
time and place to be announced (usually the week prior to start of Work at the Site).
B.
Design Build Entity, all major Subcontractors, and major suppliers shall attend Preconstruction
Conference. Agenda may include, but not be limited to, the following items (to the extent not
previously resolved):
1.
Schedules
2.
Design Build Entity’s Initial Progress Schedule
3.
Design Build Entity’s Schedule of Values
4.
Design Build Entity’s Schedule of Submittals
5.
Security
6.
Personnel security clearance procedures
7.
Use of premises
8.
Location of the Design Build Entity’s on-site facilities
9.
Housekeeping
10. Submittal and RFI procedures
11. Inspection and testing procedures, on-Site and off-Site
12. Utility shutdown procedures
13. Control and reference point survey procedures
14. Safety
15. Jurisdictional agency requirements
C.
Owner DBE will distribute copies of minutes to attendees. Attendees shall have 7 Days to submit
comments or additions to minutes. Minutes will constitute final memorialization of results of
Preconstruction Conference.
1.03
A.
1.04
A.
Schedule Review Meeting
Refer to Section 01 3200 Progress Schedules and Reports for required schedule meetings.
Weekly Project Meetings
Owner will schedule and administer weekly progress meetings throughout duration of Work’s
construction phase. Progress meetings will be held weekly unless otherwise directed by Owner.
Meetings shall be held at Owner’s Offices unless otherwise specified in Contract Documents.
1.
Owner’s Representative will prepare agenda and distribute it 4 Days one Day in advance of
meeting to Design Build Entity.
Oren R. Fox Medium Security Detention Facility
OAK #4818-6580-1762 v2
06729-0001
01 3119 - 1
Project Meetings
RFP Set
2.
3.
4.
5.
1.05
A.
1.06
Participants with agenda items shall present them.
Owner DBE shall record and distribute the meeting minutes. Minutes shall be distributed
by the Owner DBE to the DBE Owner within 3 business days after the meeting. Design
Build Entity shall distribute the minutes to those affected by decisions made at meeting.
Attendees shall have five business days to submit comments or additions to the minutes.
Minutes shall constitute final memorialization of results of meeting.
Progress meetings shall be attended by Design Build Entity’s job superintendent, major
Subcontractors and suppliers, principle Designers, Owner, Owner consultants and Bridging
Architect (at Owner’s option), and others as appropriate to agenda topics for each meeting.
Agenda may contain the following items, as appropriate:
a.
Review, revise as necessary, and approve previous meeting minutes
b.
Review of Work progress since last meeting
c.
Status of Construction Work Schedule, delivery schedules, adjustments
d.
Submittal, RFI, and Change Order status
e.
Review of the Design Build Entity’s safety program activities and results, including
report on all serious injury and/or damage accidents
f.
Other items affecting progress of Work
Progress Schedule and Billing Meetings
Refer to Sections 01 2000 (Measurement and Payment) and 01 3200 (Progress Schedules and
Reports) for Progress Schedule and Billing Meetings.
Special Meetings
A.
Any party may call special meetings by notifying all desired participants and Owner two (2) Days
in advance, giving reason for meeting. Special meetings may be held without advance notice in
emergency situations.
B.
At any time during the progress of Work, Owner shall have authority to require Design Build Entity
to schedule a meeting with Owner and of any or all of the Subcontractors engaged in Work or in
other work, to address matters of concern to the Owner.
C.
Design Build Entity shall schedule and conduct coordination meetings as necessary to discharge
coordination responsibilities in Document 00 7253 (General Conditions). Design Build Entity shall
give Owner Five (5) two (2) Days written notice of coordination meetings. Design Build Entity
shall maintain minutes of coordination meetings. Attendees shall have seven (7) Days to submit
comments or additions to minutes. Minutes will constitute final memorialization of results of
coordination meetings.
D.
Design Build Entity to submit minutes of meetings to all attendees within three (3) days of the
meeting in a format acceptable to the Owner.
1.07
A.
Safety Meetings
Conduct Design Build Entity Safety Committee meetings as stipulated in Design Build Entity’s
Safety Plan and (as applicable) Document 00 7319 (Owner Controlled Insurance Program Safety
Standards Manual).
PART 2 – PRODUCTS – NOT USED
PART 3 – EXECUTION – NOT USED
END OF SECTION
OAK #4818-6580-1762 v2
06729-0001
01 3119 - 2
Project Meetings
RFP Set
SECTION 013100
PROJECT MANAGEMENT AND COORDINATION
PART 1 - GENERAL
1.01
RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and
Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.
1.02
SUMMARY
A. Section includes administrative provisions for coordinating construction operations on Project
including, but not limited to, the following:
1. General coordination procedures.
2. Coordination drawings.
3. Requests for Information (RFI’s).
4. Project Web site.
5. Project meetings.
B. Design Build Entity shall participate in coordination requirements.
C. Related Requirements:
1. Section 013200 "Construction Progress Documentation" for preparing and submitting
Design Build Entity's construction schedule.
2. Section 017300 "Execution" for procedures for coordinating general installation and
field-engineering services, including establishment of benchmarks and control points.
3. Section 017400 “Construction Waste Management and Disposal” for additional waste
salvage requirements. from
4. Section 017700 "Closeout Procedures" for coordinating closeout of the Contract.
5. Section 019110 "General Commissioning Requirements" for coordinating the Work
with Owner's Commissioning Authority.
1.03
DEFINITIONS
A. RFI: “Request for Information:” Means a formal written request submitted by Design Build
Entity for clarification of what it perceives to be a discrepancy in the Contract Documents
(including, without limitation, information in the Contract Documents constituting a Design
Discrepancy or a variance between the information in the Bidding Documents or Contract
Documents and conditions at the Site or in Existing improvements).
1.04
ADMINISTRATIVE REQUIREMENTS
A. Process: The Architect, Design Build Entity and Construction Manager shall use the DBE’s
web-based Project Information Management System, , for tracking and responding to all
items identified in Specification Section 013100-1.09 “Information Management System”.
Forms included in the Project Manual are printed facsimiles of the response forms that
should be used by the project team. DBE shall provide the County and it’s CM full access to
their web-based Project Information Management System. DBE shall procure additional
licenses and provide the needed training as required for utilization by the County
Representative and the Construction Manager.
Imperial County Adult Detention Facility
01 31 00
Project Management & Coordination
RFP Set
1. Design Build Entity shall prepare requests and submittals on electronic forms
acceptable to Architect, Construction Manager and Owner provided the data included
is consistent with the forms included at the end of this Section.
1.05
INFORMATION SUBMITTALS
A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for
each principal portion of the Work, including those who are to furnish materials or equipment
fabricated to a special design. Use electronic facsimile of CSI Form 1.5A. Include the
following information in tabular form:
1. Name, address, and telephone number of entity performing subcontract or supplying
products.
2. Number and title of related Specification section(s) covered by subcontract.
3. Drawing number and detail references, as appropriate, covered by subcontract.
B. Print Coordination Drawing: Submit two (2) opaque copies of each submittal. Architect,
through Construction Manager, will return one (1) copy.
1. Submit five (5) copies where Coordination Drawings are required for Operation and
Maintenance Manuals. Construction Manager will retain two (2) copies; remainder
will be returned. Mark up and retain one (1) returned copy as a Project Record
Drawing.
C. Digital Coordination Drawings: Two-dimensional documents or BIM documents, such as
schedules, shop drawings, product data, and general information, shall be submitted
electronically in portable document format (PDF) file and uploaded to Project Web site.Key
Personnel Names: Within fifteen (15) Working Days of starting construction operations,
submit a list of key personnel assignments, including superintendent and other personnel in
attendance at Project site. Identify individuals and their duties and responsibilities; list
addresses and telephone numbers, including office, and cellular telephone numbers and email addresses. Provide names, addresses, and telephone numbers of individuals assigned
as alternates in the absence of individuals assigned to Project.
1. The Construction Manager shall post copies of list in project meeting room, in the
Owner’s temporary field office, on Project Web site, and by each temporary
telephone. The Design Build Entity shall keep their list current and provide an
updated list to the Construction Manager when changes occur.
1.06
GENERAL COORDINATION PROCEDURES
A. Coordination: Coordinate construction operations included in different Specification sections
to ensure efficient and orderly installation of each part of the Work. Coordinate construction
operations, included in different sections that depend on each other for proper installation,
connection, and operation.
1. Schedule construction operations in sequence required to obtain the best results
where installation of one part of the Work depends on installation of other
components, before or after its own installation.
2. Coordinate installation of different components to ensure maximum performance and
accessibility for required maintenance, service, and repair.
3. Make adequate provisions to accommodate items scheduled for later installation.
B. Coordination: Design Build Entity shall coordinate each Subcontractor to ensure efficient and
orderly installation of each part of the Work. Design Build Entity and Subcontractors shall
coordinate its operations with operations included in different sections that depend on each
other for proper installation, connection, and operation.
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1. Schedule construction operations in sequence required to obtain the best results
where installation of one part of the Work depends on installation of other
components, before or after its own installation.
2. Coordinate installation of different components with other contractors to ensure
maximum performance and accessibility for required maintenance, service, and
repair.
3. Make adequate provisions to accommodate items scheduled for later installation.
C. Prepare memoranda for distribution to each party involved, outlining special procedures
required for coordination. Include such items as required notices, reports, and list of
attendees at meetings.
1. Prepare similar memoranda for Construction Manager, Owner and separate
subcontractors if coordination of their Work is required.
D. Administrative Procedures: Coordinate scheduling and timing of required administrative
procedures with other construction activities and activities of other contractors and
subcontractors to avoid conflicts and to ensure orderly progress of the Work. Such
administrative activities include, but are not limited to, the following:
1. Preparation of Design Build Entity's construction schedule.
2. Preparation of the Schedule of Values.
3. Installation and removal of temporary facilities and controls.
4. Delivery and processing of submittals.
5. Progress meetings.
6. Pre-installation conferences.
7. Project closeout activities.
8. Startup and adjustment of systems.
E. Conservation: Coordinate construction activities to ensure that operations are carried out with
consideration given to conservation of energy, water, and materials. Coordinate use of
temporary utilities to minimize waste.
1. Salvage materials and equipment involved in performance of, but not actually
incorporated into, the Work. See other sections for disposition of salvaged materials
that are designated as Owner's property.
1.07
COORDINATION DRAWINGS
A. Coordination Drawings, General: Prepare color coded coordination drawings according to
requirements in individual Sections, and additionally where installation is not completely
shown on Shop Drawings, where limited space availability necessitates coordination, or if
coordination is required to facilitate integration of products and materials fabricated or
installed by more than one entity.
1. Content: Project-specific information, drawn accurately to a scale large enough to
indicate and resolve conflicts. Do not base coordination drawings on standard printed
data. Include the following information, as applicable:
a. Use applicable Drawings as a basis for preparation of coordination drawings.
Prepare sections, elevations, and details as needed to describe relationship
of various systems and components.
b. Coordinate the addition of trade-specific information to the coordination
drawings by subcontractors in a sequence that best provides for coordination
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RFP Set
of the information and resolution of conflicts between installed components
before submitting for review.
c.
Provide coordinated, color coded composite drawings, drawn at a scale not
less than 1/4 inch per foot in both plan and elevation, including, but not
limited to, equipment, ducts, pipe sleeves, piping including plumbing and
sprinkler systems, lighting, special supports and other items contained within
the space and finished ceiling. Show mechanical and electrical services and
architectural and structural features drawn to scale. Provide composite
drawings for all project areas. Distribute copies of composite drawings to all
trades to assure a complete, coordinated installation of work within the space
available. Include elevation drawings indicating finish ceiling heights, and
heights above finished floor to bottom of ductwork, piping, conduit and other
overhead fixtures and equipment.
1)
Sheet Size: At least 11 by 17 inches but no larger than 30 by 42 inches.
2)
Draw required details at a scale not less than 3/4 inch per foot.
d. Indicate functional and spatial relationships of components of architectural,
structural, civil, mechanical, and electrical systems.
e. Indicate space requirements for routine maintenance and for anticipated
replacement of components during the life of the installation.
f.
Show location and size of access doors required for access to concealed
dampers, valves, and other controls.
g. Indicate required installation sequences.
1)
Scheduling, sequencing movement, and positioning of large equipment
into the building during construction.
h. Indicate dimensions shown on the Drawings. Specifically note dimensions
that appear to be in conflict with submitted equipment and minimum
clearance requirements. Provide alternate sketches to Architect indicating
proposed resolution of such conflicts. Minor dimension changes and difficult
installations will not be considered changes to the Contract.
i.
Refer to Sections of Division 23 and Division 26 for specific Coordination
j.
Drawing requirements for mechanical and electrical installations.
k.
Indicate relationship of components shown on separate Shop Drawings.
B. Coordination Drawing Organization: Organize coordination drawings as follows:
1. Floor Plans and Reflected Ceiling Plans: Show architectural and structural elements,
and mechanical, plumbing, fire-protection, fire-alarm, and electrical Work. Show
locations of visible ceiling-mounted devices relative to acoustical ceiling grid.
Supplement plan drawings with section drawings where required to adequately
represent the Work. Designate fire-rated walls, partitions and floors.
a. Where indicated, include supports, components and plenum space
clearances for raised access flooring.
2. Plenum Space: Indicate sub-framing for support of ceiling and wall systems,
mechanical and electrical equipment, and related Work. Locate components within
ceiling plenum to accommodate layout of light fixtures indicated on Drawings.
Indicate areas of conflict between light fixtures and other components.
3. Access Panels: Show location of all access panels within ceiling, floors and walls.
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4. Mechanical, Electrical, Security Electronics, MDF and IDF Rooms: Provide
coordination drawings for mechanical, electrical, MDF, IDF and security electronics
rooms showing plans and elevations of mechanical, plumbing, security electronics,
fire-protection, fire-alarm, and electrical equipment.
5. Structural and Through Penetrations: Indicate fire-rated and non-fire-rated
penetrations and openings required for all disciplines through interior and exterior
walls, interior partitions, foundation walls, and floor slabs.
6. Slab Edge and Embedded Items: Indicate slab edge locations and sizes and
locations of embedded items for metal fabrications, sleeves, anchor bolts, curtain
wall anchorage, bearing plates, angles, door floor closers, slab depressions for floor
finishes, curbs and housekeeping and equipment pads, and similar items.
7. Mechanical and Plumbing Work: Show the following:
a. Sizes and bottom elevations of ductwork, supply piping, sanitary, floor and
roof drain piping, heat tracing, vacuum system piping and conduit runs,
including insulation, bracing, flanges, and support systems. Indicate access
points and required maintenance areas.
b. Dimensions of major components, such as master-trol components, control
boxes, dampers, valves, diffusers, access doors, cleanouts and electrical
distribution equipment.
c.
Fire-rated enclosures around ductwork.
d. Sleeves and capped utilities for future work.
8. Electrical Work: Show the following:
a. Runs of vertical and horizontal conduit 1inch (25 mm) in diameter and larger.
b. Light fixture, exit light, electrified door hardware, access controls, emergency
battery pack, smoke detector, and other fire-alarm locations.
c.
Panel board, switch board, switchgear, transformer, busway, generator, and
motor control center locations.
d. Location of pull boxes and junction boxes, dimensioned from column center
lines.
e. Ladder trays and racks.
9. Fire-Protection System: Show the following:
a. Locations of pumps, standpipes, mains piping, branch lines, pipe drops, and
sprinkler heads.
10. Site Work: Show the following:
a. Civil and electrical underground utilities, both new and existing.
b. Location of all building and site ground connections and rods.
11. Review: Construction Manager will review coordination drawings to confirm that the
Work is being coordinated, but not for the details of the coordination, which are
Design Build Entity's responsibility. If Construction Manager determines that
coordination drawings are not being prepared in sufficient scope or detail, or are
otherwise deficient, Architect will so inform Design Build Entity, through the
Construction Manager, and Design Build Entity shall make changes as directed and
resubmit.
C. Coordination Drawing Prints: Prepare coordination drawing prints according to requirements
in Section 013300 "Submittal Procedures."
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D. Coordination Digital Data Files: Prepare coordination digital data files according to the
following requirements:
1. File Preparation Format: Same digital data software program, version, and operating
system as original Drawings.
2. File Submittal Format: Submit or post coordination drawing files using Portable Data
File (PDF) format.
3. BIM File Incorporation: Develop and incorporate coordination drawing files into
Building Information Model established for Project. See Specification section 013554
“Building Information Modeling (BIM)”.
a. Perform three-dimensional component conflict analysis as part of preparation
of coordination drawings. Resolve component conflicts prior to submittal.
Indicate where conflict resolution requires modification of design
requirements by Architect.
4. Criteria Architect will furnish to the Design Build Entity, through the Construction
Manager, one set of digital data files of Drawings.
a. Criteria Architect makes no representations as to the accuracy or
completeness of digital data files as they relate to Drawings.
b. Digital Data Software Program: Drawings are available in Revit 2015 and
AutoCAD 2015.
c.
Design Build Entity shall execute an electronic data licensing agreement.
d. Electronic Data Transfer Agreement included at the end of Section 017839
Project Record Documents.
1.08
REQUESTS FOR INFORMATION (RFI’s)
A. General: Immediately on discovery of the need for additional information or interpretation of
the Contract Documents, Contractor shall prepare and submit to the Construction Manager,
utilizing the web based Information Management System, an electronic RFI in the form
specified.
1. RFI’s will be returned to the Design Build Entity for re-submission, when RFI’s are
not submitted to the Construction Manager through the Web Site Information
Management System,.
2. Coordinate and submit RFI’s in a prompt manner so as to avoid delays in Design
Build Entities work or work of Subcontractors.
3. Limit each RFI to one subject.
4. Submit an RFI if one of the following conditions occur:
a. Design Build Entity discovers an unforeseen condition or circumstances that
is not described in the Contract Documents.
b. Design Build Entity discovers an apparent conflict or discrepancy between
portions of the Contract Documents that appears to be inconsistent or is not
reasonably inferred from the intent of the Contract Documents.
c.
Design Build Entity discovers what appears to be an omission from the
Contract Documents that cannot be reasonably inferred from the intent of the
Contract Documents.
B. Content of the RFI: Include a detailed, legible description of item needing information or
interpretation and the following:
1. Project name
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2. Project number
3. Date
4. Name of Design Build Entity/Subcontractor
5. RFI number, numbered sequentially starting with 0001 (4-digits). Follow RFI with
sequential Revision suffix as necessary for each resubmission. For example, the
first RFI would be 0001. The second RFI would be 0002. The first resubmittal of RFI
0002 would be 0002-R1.
6. RFI subject
7. Specification Section number and title and related paragraphs, as appropriate.
8. Drawing number and detail references, as appropriate.
9. Field dimensions and conditions, as appropriate.
10. Location and/or building.
11. Discipline related to the RFI.
12. Design Build Entity's suggested resolution: If Design Build Entity's suggested
resolution impacts the Contract Time or the Contract Sum, Design Build Entity shall
state impact in the RFI.
13. Attachments: Include sketches, descriptions, measurements, photos, Product Data,
Shop Drawings, coordination drawings, and other information necessary to fully
describe items needing interpretation.
a. Include dimensions, thicknesses, structural grid references, and details of
affected materials, assemblies, location, building discipline (i.e., Mechanical)
and attachments on attached sketches.
C. RFI Forms: Use electronic facsimile of RFI Form included at the end of this Section. The RFI
Form will automatically be filled out when entering an RFI onto the Project Web site .
1. Attachments shall be electronic files in Adobe Acrobat PDF format.
D. Architect's Action: Architect, through the Construction Manager, will review each RFI,
determine action required, and respond. Allow seven (7) Working Days for Architect's
response for each RFI. RFI’s received by Construction Manager after 1:00 p.m. will be
considered as received the following working day.
1. The following Design Build Entity-generated RFI’s will be returned without action:
a. Incomplete RFI’s or inaccurately prepared RFI’s.
b. Requests for approval of submittals.
c.
Requests for approval of substitutions.
d. Requests for approval of Design Build Entity's means and methods.
e. Requests for coordination information already indicated in the Contract
Documents.
f.
Requests for adjustments in the Contract Time or the Contract Sum.
g. Requests for interpretation of Architect's actions on submittals.
h. Requests that are a statement or a contractual issue.
i.
Requests submitted as an alternative to:
1)
Reading manufacturer’s instructions,
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RFP Set
2)
j.
Consulting references or industry standards cited by the Contract
Documents
Requests submitted in an untimely manner without proper coordination and
scheduling of Work of related trades.
2. Architect's action may include a request for additional information, in which case
Architect's time for response will date from time of receipt of additional information.
3. All Architect’s actions for RFI’s pertaining to Fire & Life Safety issues must be
reviewed by the State Fire Marshal prior to final approval and/or implementation of
action. These responses may require additional time for required approvals.
4. Architect's action on RFI’s that may result in a change to the Contract Time or the
Contract Sum may be eligible for Design Build Entity to submit Notice of Change
according to Section 012600 "Contract Modification Procedures."
a. If Design Build Entity believes the RFI response warrants change in the
Contract Time or the Contract Sum, notify Construction Manager in writing
within three (3) Working Days of receipt of the RFI response, utilizing a
Notice of Change (NOC) document. Within fourteen (14) Days of the NOC, a
Change Order Request (COR) document must be submitted to the
Construction Manager.
E. RFI Log: Shall be maintained by the DBEwithin the Web Site Information Management
System,.
F. On receipt of Architect's RFI response the Construction Manager will update the RFI log.
Design Build Entity shall upon receipt of RFI response immediately distribute the RFI
response to affected parties. Review response and notify Architect, through the Construction
Manager, within seven (7) Working Days if Design Build Entity disagrees with response.
G. Should Design Build Entity proceed with Work affected before receipt of a response from the
Architect, within the response time described above, any portion of the Work which is not
done in accordance with the Architect’s interpretations, clarifications, instructions, or
decisions is subject to removal or replacement and Design Build Entity shall be responsible
for all resultant losses.
H. Design Build Entity shall not use the quantity of RFI’s as justification for additional
compensation or extensions of time.
1.09
PROJECT INFORMATION MANGAMENT SYSTEM
A. Design Build Entity shall provide a web based Project Information Management System for
purposes of hosting and managing project communication and documentation until Final
Completion.
1. Project Information Management System shall include the following functions:
a. Project Directory.
b. Contract modifications forms and logs.
c.
RFI forms and logs.
d. Schedule and calendar management.
e. Submittals/Substitutions forms and logs.
f.
Payment Application Log.
g. Drawing and specification document viewing.
h. Inspection Requests, logs and reports.
i.
Bulletin Log.
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RFP Set
j.
Non-Conformance Log
k.
Daily Reports
B. DBE will provide licensing and training for the Owners use of the DBE’s Project Information
Management software during design, construction and warranty periods., within fifteen (15)
Working Days of the Notice to Proceed. Design Build Entity will provide access accounts and
training for designated Owner personnel up to 16 individuals. .
1.10
PROJECT MEETINGS
A. General: Construction Manager will schedule and conduct meetings and conferences at
Project site unless otherwise indicated.
1. Attendees: Inform participants and others involved, and individuals whose presence
is required, of date and time of each meeting. Notify Owner and Architect of
scheduled meeting dates and times.
2. Agenda: DBE will prepare the meeting agenda. Distribute the agenda to all invited
attendees.
3. Minutes: DBE will record significant discussions and agreements achieved. Distribute
the meeting minutes to everyone concerned, including Owner, Construction
Manager, and Architect, within three (3) Working Days of the meeting.
B. Quality Control Pre-Construction Conference: Design Build Entity shall schedule and
conduct a quality control pre-construction conference to review the detailed quality control
and construction requirements for all materials and/or systems as appropriate, not less than
ten (10) Working Days prior to commencement of the applicable portion of the work.
1. The Design Build Entity shall require responsible representatives of each party
concerned with that portion of the work to attend the conference, including but not
limited to the following:
a. Design Build Entity's superintendent.
b. Materials supplier(s) or fabricator.
c.
Installation subcontractor(s).
d. Agency responsible for Design Build Entity-furnished testing.
2. The Construction Manager, Architect, responsible Engineer, and Owner's Testing
Agency will be present and shall be notified by the Design Build Entity, through the
Construction Manager, at least seven (7) Days prior to the scheduled date of each
such conference. Representatives from the Owner's Testing Agency shall include
the specific individuals who will be performing the testing and inspection as well as
the Project Manager for the Testing Agency.
3. Reporting: Minutes of each conference shall be recorded by the Design Build Entity
and shall be distributed to each party in attendance within seven (7) Days of the
meeting. One copy of these minutes shall also be transmitted to the Construction
Manager for information.
4. Records: Design Build Entity shall maintain correct records on an appropriate form
for all inspections and tests performed, instructions received from the Architect,
responsible Engineer or Testing Agency, and actions taken as a result of those
instructions. These records shall include evidence that the required inspections or
tests have been performed (including type and number of inspections or tests, nature
of defects, causes for rejection, etc.), proposed, or directed remedial action and
corrective action taken. Design Build Entity shall document inspections and tests as
required by each section of the Specifications. Design Build Entity shall provide
updated daily report records to the Construction Manager not less than bi-weekly.
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C. Preconstruction Conference: DBE will schedule and conduct a preconstruction conference
before starting construction, at a time convenient to Owner, Design Build Entity and Architect,
but no later than fifteen (15) Working Days prior to the start of construction.
1. Conduct the conference to review responsibilities and personnel assignments.
2. Attendees: Authorized representatives of Owner, Construction Manager, Architect,
and their consultants; Design Build Entity and its superintendent; major
subcontractors; suppliers; and other concerned parties shall attend the conference.
Participants at the conference shall be familiar with Project and authorized to
conclude matters relating to the Work.
3. Agenda: Discuss items of significance that could affect progress, including the
following:
a. Construction schedule.
b. Phasing.
c.
Critical work sequencing and long-lead items.
d. Designation of key personnel and their duties.
e. Lines of communications.
f.
Procedures for processing Construction Change Directives and Change
Orders
g. Procedures for RFIs.
h. Procedures for testing and inspecting.
i.
Procedures for processing Applications for Payment
j.
Distribution of the Contract Documents.
k.
Submittal procedures.
l.
Preparation of record documents.
m. Use of the premises and existing jail.
n. Work restrictions.
o. Working hours.
p. Owner's occupancy requirements.
q. Responsibility for temporary facilities and controls.
r.
Procedures for moisture and mold control.
s.
Procedures for disruptions and shutdowns.
t.
Construction waste management and recycling.
u. Parking availability.
v.
Office, work, and storage areas.
w. Equipment deliveries and priorities.
x.
First aid.
y.
Security.
z.
Progress cleaning.
aa. Laydown, staging and haul routes.
bb. OCIP
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RFP Set
cc. Building Information Modeling.
4. Minutes: Entity responsible for conducting meeting will record and distribute Meeting
Minutes to all concerned, including Owner, Construction Manager, and Architect,
within three (3) Working Days of Meeting.
D. Preconstruction Indoor Air Quality (IAQ) Conference: Schedule a preconstruction IAQ
conference separately from other preconstruction conferences, at a time convenient to
Owner, Construction Manager, if one is retained by Owner, and Architect, but no later than
fifteen (15) Working days after execution of the Agreement. Hold the conference at Project
site or another convenient location. Conduct the meeting to review responsibilities and
personnel assignments.
1. Attendees: Authorized representatives of Owner, Construction Manager, Architect,
Design Build Entity and its superintendent; major subcontractors; manufacturers;
suppliers; and other concerned parties shall attend the conference. Participants at
the conference shall be familiar with Project and authorized to conclude matters
relating to the Work.
2. Agenda: Discuss items of significance that could affect progress, including the
following:
a. Indoor air quality procedures: Discuss the IAQ and environmental impact
compliance procedures specified in Section 018113.13 "Sustainable Design
Requirements”.
1)
The purpose of this agenda item is to develop a mutual understanding
of the IAQ and environmental impact program requirements, and
coordination of the Contractor’s management of the program with the
Architect and Owner the Construction Quality Manager.
b. Product Emission Testing Coordination.
E. Pre-installation Conferences: Design Build Entity will conduct a pre-installation conference at
Project site before each construction activity that requires coordination with other
construction.
1. Attendees: Installer and representatives of manufacturers and fabricators involved in
or affected by the installation and its coordination or integration with other materials
and installations that have preceded or will follow, shall attend the meeting. Advise
Architect, Construction Manager, and Owner's Commissioning Authority of scheduled
meeting dates.
2. Agenda: Review progress of other construction activities and preparations for the
particular activity under consideration, including requirements for the following:
a. Contract Documents.
b. Options.
c.
Related RFI’s.
d. Related Change Orders.
e. Purchases.
f.
Deliveries.
g. Submittals.
h. LEED requirements.
i.
Review of mockups.
j.
Possible conflicts.
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RFP Set
k.
Compatibility requirements.
l.
Time schedules.
m. Weather limitations.
n. Manufacturer's written instructions.
o. Warranty requirements.
p. Compatibility of materials.
q. Acceptability of substrates.
r.
Temporary facilities and controls.
s.
Space and access limitations.
t.
Regulations of authorities having jurisdiction.
u. Testing and inspecting requirements.
v.
Installation procedures.
w. Coordination with other work.
x.
Required performance results.
y.
Protection of adjacent work.
z.
Protection of construction and personnel.
3. Record significant conference discussions, agreements, and disagreements,
including required corrective measures and actions.
4. Reporting: Distribute minutes of the meeting to each party present and to other
parties requiring information, including the Owner, Construction Manager, and
Architect, within three (3) Working Days of meeting.
5. Do not proceed with installation if the conference cannot be successfully concluded.
Initiate whatever actions are necessary to resolve impediments to performance of the
Work and reconvene the conference at earliest feasible date.
F. Project Closeout Conference: DBE will schedule and conduct a project closeout conference,
at a time convenient to Owner, Design Build Entity and Architect, but no later than ninety (90)
Days prior to the scheduled date of Substantial Completion of.
1. Conduct the conference to review requirements and responsibilities related to Project
closeout.
2. Attendees: Authorized representatives of Owner, Owner's Commissioning Authority,
Construction Manager, Architect, and their consultants; Design Build Entity and its
superintendent; major Subcontractors; suppliers; and other concerned parties shall
attend the meeting. Participants at the meeting shall be familiar with Project and
authorized to conclude matters relating to the Work.
3. Agenda: Discuss items of significance that could affect or delay Project closeout,
including the following:
a. Preparation of record documents.
b. Procedures required prior to inspection for Substantial Completion and for
final inspection for acceptance.
c.
Submittal of written warranties.
d. Requirements for completing BIM documentation.
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e. Requirements for preparing operations and maintenance data.
f.
Requirements for delivery of material samples, attic stock, and spare parts.
g. Requirements for demonstration and training.
h. Preparation of Design Build Entity's punch list.
i.
Procedures for processing Applications for Payment at Substantial
Completion and for final payment.
j.
Coordination of separate contracts.
k.
Owner's partial occupancy requirements.
l.
Installation of Owner's furniture, fixtures, and equipment.
m. Responsibility for removing temporary facilities and controls.
n. Requirements for commissioning of security electronics, detention equipment
and hardware, MEP systems and Facilities Management and Control
Systems (FMCS).
o. Requirements for AB900 Jail Financing Program.
p. No outstanding/unresolved change orders letter.
q. Sample of closeout binders
4. Minutes: Entity conducting meeting will record and distribute Meeting Minutes to all
concerned, including Owner, Construction Manager, and Architect, within three (3)
Working Days of meeting.
G. Progress Meetings: Construction Manager will conduct progress meetings at weekly
intervals.
1. Construction Manager will coordinate dates and location of meetings.
2. Attendees: In addition to representatives of Owner, Construction Manager, and
Architect, Design Build Entity, Subcontractor, and other entities concerned with
current progress or involved in planning, coordination, or performance of future
activities shall be represented at these meetings. All participants at the meeting shall
be familiar with Project and authorized to conclude matters relating to the Work.
3. Agenda: Construction Manager shall review and correct or approve minutes of
previous progress meeting. Review other items of significance that could affect
progress. Include topics for discussion as appropriate to status of Project.
a. Design Build Entity's Construction Schedule: Design Build Entity shall
present a 3 week look-ahead (short term) schedule to outline progress since
the last meeting and forecast progress for the next two (2) weeks. Determine
whether each activity is on schedule, ahead of schedule, or behind schedule,
in relation to Design Build Entity's construction schedule. Advise Owner as to
how construction behind schedule will be expedited; secure commitments
from parties involved to do so. Discuss whether schedule revisions are
required to ensure that current and subsequent activities will be completed
within the Contract Time.
1)
Review schedule for next period.
b. Review present and future needs of each entity present, including the
following:
1)
Project safety
2)
Coordination requirements.
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3)
Sequence of operations.
4)
Resolution of BIM component conflicts.
5)
Status of submittals.
6)
Status of RFI’s and Information Bulletins.
7)
Status of BIM documentation.
8)
Deliveries.
9)
Off-site fabrication.
10) Access.
11) Site utilization and conditions.
12) Temporary facilities and controls.
13) Project utilities.
14) Progress cleaning.
15) Quality and work standards.
16) Status of correction of deficient items.
17) Field observations.
18) Status of RFI’s and Information Bulletins
19) Record Document (As-Built) Status.
20) Pending changes.
21) Status of Potential Change Orders and Change Orders.
22) Pending claims and disputes.
23) Documentation of information for payment requests.
4. Minutes: Entity responsible for conducting the meeting will distribute the Meeting
Minutes to all concerned, including Owner, Construction Manager, and Architect,
within three (3) Working Days of meeting.
a. Schedule Updating: Revise Design Build Entity's construction schedule after
each progress meeting where revisions to the schedule have been made or
recognized. Issue revised schedule concurrently with the report of each
meeting.
H. Coordination Meetings: Design Build Entity shall conduct Project coordination meetings at
regular intervals. Project coordination meetings are in addition to specific meetings held for
other purposes, such as progress meetings and pre-installation conferences.
1. Attendees: In addition to representatives of Owner, Owner's Commissioning
Authority, Construction Manager, and Architect, each Design Build Entity,
subcontractor, supplier, and other entity concerned with current progress or involved
in planning, coordination, or performance of future activities shall be represented at
these meetings. All participants at the meetings shall be familiar with Project and
authorized to conclude matters relating to the Work.
2. Agenda: Review and correct or approve minutes of the previous coordination
meeting. Review other items of significance that could affect progress. Include topics
for discussion as appropriate to status of Project.
a. Combined Design Build Entity's Construction Schedule: Review progress
since the last coordination meeting. Determine whether each contract is on
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RFP Set
time, ahead of schedule, or behind schedule, in relation to combined Design
Build Entity's construction schedule. Determine how construction behind
schedule will be expedited; secure commitments from parties involved to do
so. Discuss whether schedule revisions are required to ensure that current
and subsequent activities will be completed within the Contract Time.
b. Schedule Updating: Revise combined Design Build Entity's construction
schedule after each coordination meeting where revisions to the schedule
have been made or recognized. Issue revised schedule concurrently with
report of each meeting.
c.
Review present and future needs of each Design Build Entity present,
including the following:
1)
Interface requirements.
2)
Sequence of operations.
3)
Resolution of BIM component conflicts.
4)
Status of submittals.
5)
Deliveries.
6)
Off-site fabrication.
7)
Access.
8)
Site utilization and conditions.
9)
Temporary facilities and controls.
10) Work hours.
11) Hazards and risks.
12) Progress cleaning.
13) Quality and work standards.
14) Change Orders.
3. Reporting: Record meeting results and distribute to all concerned, including Owner,
Construction Manager, and Architect, within three (3) Working Days of meeting.
PART 2 – PRODUCTS (Not Used)
PART 3 – EXECUTION (Not Used)
END OF SECTION
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RFP Set
SECTION 01 35 54
BUILDING INFORMATION MODELING (BIM) FOR DB
PART 1 GENERAL
1.01
SUMMARY
A. The requirements of this Section provide the framework for the Owner, the Project DesignBuild Entity (DBE), and Construction Manager (CM) to utilize Building Information
Modeling (BIM) technology and its best practices on all phases of the Project. The intent is to
have a shared master 3D model that contains all of the building and/or site information
together (including all design attribute information), enabling the Owner to utilize BIM as a
facility management tool at the conclusion of construction.
B. The DBE shall develop and submit for approval a Federated Model (Fed Model) of the
Project utilizing a Building Information Modeling (BIM) system as defined by this Section.
1. The DBE shall develop their design and construct the project in compliance with the
Project Agreement including by reference the requirements of the Owner’s Design
Criteria Consultant.
2. The DBE shall:
a. The Criteria Architect’s BIM model will be available to the Contractor, upon
execution of the “Electronic Data Transfer Agreement”. The Architect’s BIM model
will be provided in an “as-is” condition and the Contractor may use the model at their
discretion, and shall assume all responsibility for its use, and will be required to
develop a BIM model to the levels defined in this Section and agreed to in the final
BIM Execution Plan, regardless of Criteria Architect BIM model completeness and at
no additional cost to the Owner.
b. Submit as a minimum a Level of Development (LOD) 300 Federated Model to the
Owner’s representative for review and approval prior to start of construction.
c. Use the Fed Model to facilitate the construction methods and means.
d. Update the Fed Model progressively throughout the construction period to
incorporate all construction actions so that the Fed Model shall be developed to LOD
500 As-built Fed Model including:
1) Shop Drawings:
2) Approved Change Orders
3) Fabrication, assembly and detailing
4) Field Modifications
e. Submit the Fed Model to the Owner for review and approvals upon fixed, mutually
agreed milestones.
f. Create and submit a BIM Execution Plan (BEP) as described.
g. Provide and support a BIM Share Site.
3. The Owner and Construction Manager shall be entitled to use, or add to the design model
during the design and construction process as well as after project completion. This
includes any model produced by the efforts of either the design team or the contractor.
4. The BIM model will be a deliverable to the Owner, for their exclusive use, after
construction completion.
5. DBE to deliver an As-Built model including the appropriate data suitable for use and
implementation into a BIM Facilities Management system to be determined.
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Building Information Modeling (BIM) for DB
RFP Set
1.02
DEFINITIONS AND ACRONYMS
A. Definitions and Acronyms shall be defined and used throughout the BIM Requirements.
1. As-Built Fed Model: A Federated Model incorporating all construction phase
modifications to a LOD 400 or better.
2. Bid Model: The term used to describe the DBE’s model that was developed by a DBE as
a basis of their proposal, and is established as part of the Contract Documents
3. BIM: Building Information Modeling is a process of generating and managing building
data (3D geometry, dimensions, nomenclature, element specifications, material,
equipment type, etc.) utilizing a modeling software that is a fully object-based,
parametric, database.
4. BIM Manager: The individual responsible for managing the Design-Build Entity’s (DBE)
modeling and coordination process, including managing the Design-Build Entity’s BIM
Staff and all other aspects of the DBE’s BIM requirements.
5. BIM Share Site: The server or web-based system where all models and pertinent data
shall be hosted for sharing and storing during the Work of the Project.
6. Collaboration Model: The term to describe the Federated Model used during the trade
coordination phase.
7. Design Criteria Consultant: The architects and/or engineers retained by the Owner to
develop the performance criteria for the Project, and for review and evaluation of the
DBE’s work..
8. Design Criteria Model: The model that was established by Owner as part of the Request
for Proposal. This model may be relied upon by the DBE as a reference only.
9. Federated Model : The Federated Model combines the various discipline Native Models,
and their modeled elements or assemblies, to become a virtual representation of the entire
Project. The Federated Model can be assembled to a specified LOD at any stage in the
Project’s design and construction phases. The process of linking the various discipline
model files from their native platforms maintains their native properties. An analytical or
viewing model platform (such as Navisworks) does not constitute a Federated Model.
10. Level of Development (LOD): The term used to describe the fullness and definitiveness
of the Model. The LOD definition is based on the AIA E 202 – 2008 document and
expanded in document.
11. Linking Files: A process of externally referencing a Native Model into the Federated
Model.
12. Model: The term used to describe the 3D virtual representation of a Project and its
Objects.
13. Model Element: A Model Element is a portion of the BIM representing a component,
system or assembly within a building or building site.
14. Model Element Author: The Model Element Author (MEA) is the primary party who
shall develop the content of a specific Model Element to the LOD listed for a particular
phase of the project.
15. Native Model: A Model created in a specific 3D parametric modeling software platform.
For example, a model made in Revit.
16. Nomenclature: This is a term that applies to a system of principles, procedures and terms
related assignment of a location, object or property.
17. Object: The term used to describe the 3D virtual representation of each of the separate
sub-parts of Model such as doors, walls, equipment etc. If an Object is, in itself,
comprised of several sub-elements, the sub-elements shall be grouped into one virtual
representation of that Object.
18. Room: The term used to describe any space within the enclosing walls of the building.
The space may be rectangular or more complex.
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RFP Set
1.03
USE OF THE FEDERATED MODEL
A. The Fed Model shall be developed for finalizing the design, engineering analysis, trade
coordination, and as-built construction. The Fed Model shall be a reference source for
communication and collaboration throughout each phase of the Project.
B. The Fed Model may vary in level of detail for individual elements, but at a minimum shall
include sufficient data to support use and analysis of:
1.
Functional and visual representation of all spaces.
2.
Constructability review of DBE’s documents.
3.
Clash detection and correction of all major systems.
4.
Construction scheduling.
5.
Energy and Sustainability analysis
6.
Cost estimating.
7.
As-built documentation and modeling.
8.
Identification labeling of all components and equipment in compliance.
C. The Construction Documents (drawings and specifications) shall be derived information from
the Fed Model described herein. If any or all of the Owner’s Design Criteria Consultant’s
own models are available for use by the DBE in developing the Fed Model, such usage shall
be for reference only.
1. The Contract Documents are not intended to be modified by the Fed Model. If the DBE
through development and/or use of the Fed Model identifies any potential changes that
the DBE thinks should be reflected in changes to the Contract Documents, the DBE shall
notify the Owner of a potential Change Order(s) and have the issue(s) resolved prior to
making any such changes.
2. The DBE shall work with the Owner’s Design Criteria Consultant regarding questions,
clarifications and interpretations of their documents in accordance with the Project RFI
process.
3. Any changes to the Fed Model, once Construction Documents have been approved shall
be archived in the Owner’s Project-defined file storage system.
4. All changes to the Fed Model, subsequent to completion of the work, including additional
modeling by others, shall be solely the responsibility of the entity providing the changes
or additions.
D. At the completion of the Work, the Fed Model shall be turned over to the Owner. The Owner
shall have exclusive rights to the model for their use as:
1. Editable models for future expansion or remodel projects.
2. As a 3D user interface and source of data in operating and maintaining the facility.
1.04
GEO-SPATIAL DATUM CONTROL
A. The Fed Model and all of its Native Models shall be developed based on the California
Coordinate System of 1983 (CCS83) horizontal datum control system, for Zones 1 through 6
as applicable to the Project location, and the NAVD 88 vertical datum control system.
B. The three-dimensional coordination of the Native Models to the Fed Model shall be
established using the above datum.
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RFP Set
1.05
Uniformat II
A. Uniformat II is a format for classifying building elements and related sitework. Uniformat II
is a reference system that shall serve as the foundation upon which information is transferred
between the construction and facility operations phases.
B. The DBE shall include the appropriate Uniformat II in the list of attributes.
1.06
LEVEL OF DEVELOPMENT (LOD)
A. The American Institute of Architects (AIA) document E202- 2008, has developed a Level of
Development (LOD) system which serves as the basis for the Project with Project-specific
modifications as shown in the following definitions:
1. LOD 100: This is the “programming” level. Buildings and/or structures shall be modeled
as masses indicative of area, height, volume, spatial location, and orientation.
2. LOD 200: This is the “planning” level. Buildings and/or structures including major
architectural, structural, mechanical, electrical, and plumbing objects shall be modeled as
generalized systems or assemblies with approximate quantities, approximate
configuration, spatial location, and orientation. Each enclosed space shall be identified as
a unique Room with associated parameters.
3. LOD 300: This is the “design” level. Buildings and/or structures including all objects
shall be modeled as specific systems or assemblies with accurate quantities, recognizable
configuration, spatial location, and orientation. Each enclosed space shall be identified as
a unique Room with associated parameters.
4. LOD 400: This is the “construction” level. Buildings and/or structures including all
objects shall be modeled as specific systems or assemblies with accurate quantities,
recognizable configuration, spatial location, and orientation, with complete fabrication,
assembly, and detailing information. Each enclosed space shall be identified as a unique
Room with associated parameters.
5. LOD 500: This is the “as-built” level. Buildings and/or structures including all objects
shall be modeled as constructed systems or assemblies with accurate quantities, shape,
spatial location, and orientation. All model elements previously modeled to a LOD 300 or
LOD 400 must include any quantity or configuration changes made during construction
to achieve a LOD 500. Each enclosed space shall be identified as a unique Room with
associated parameters.
1.07
BIM MANAGER and STAFF
A.
1.08
The DBE shall provide qualified BIM Manager and staff to manage the BIM process and
develop the required BIM Execution Plans (BEP). The DBE BIM Manager shall be
responsible for overseeing development of all submittals generated from BIM data, and
managing the coordination process including:
1. Managing the information of the DBE and subcontractor’s responsible for creating
models, analyzing “clashes” and resolving coordination issues.
2. “Gap” modeling of all design elements and building systems, that may occur between
systems discipline models, as necessary for design clarity and coordination of the work.
BIM WORK ROOM / CONFERENCE ROOM
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RFP Set
A. The DBE shall provide a BIM Work Room / Conference Room on-site, sized to provide work
space for BIM modelers and function as a collaborative conference room for design reviews,
presentations and BIM coordination work sessions. The BIM Work Room shall accommodate
trade subcontractors, the DBE’s design team, the DBE’s BIM staff, plus representatives from
the Owner.
B. The DBE shall:
1. Provide hardware to support BIM modeling, presentations and coordination work
sessions.
2. Provide projectors and large interactive viewing screens or large flat panel monitor for
reviewing and/or modifying BIM models.
3. Provide web and voice conferencing capabilities for the duration of the Project and allow
for greater than fifteen (15) concurrent participants.
1.09
BIM SHARE SITE
A. The DBE shall provide and maintain a BIM Share Site to host all BIM models and files.
Models on this shared site shall be fully accessible on line to all members of the Project team,
including the Owner and the Owner’s Design Criteria Consultant. The DBE BIM Manager
shall:
1. Assign site users and passwords.
2. Submit updates to the site per the BEP.
3. Coordinate and approve the BIM information that is updated into the shared site.
4. Monitor usage and ensure capacity and function of this system.
5. Administer read/write rights and hierarchy to support revision control.
6. Comply with all requests from the Owner and/or the Owner’s representative.
1.10
BIM DATA SECURITY
A. The DBE shall establish a data security protocol to prevent any possible data corruption, virus
“infections”, data lose, misuse or deliberate damage by users of the BIM Share Site. The
protocol shall include:
1. 24 hours, 7 days a week operation and support.
2. Full capacity backup on a nightly basis at a remote server.
3. Adequate user access rights to prevent data loss or damage.
4. A narrative description of the data security protocol for Owner acceptance as part of the
final draft of the BEP.
1.11
SUBMITTALS
A. Submit under provisions of Section 013300 “Submittal Procedures”
B. Provide a BIM Execution Plan within (14) days of the notice to proceed in accordance with
the requirements of this section
C. BIM Submittals identified in BIM Execution Plan
D. Contractor must provide As-Built documentation in accordance with the requirements in this
section.
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RFP Set
PART 2 PRODUCTS
2.01
MINIMUM, ACCEPTABLE MODEL SOFTWARE REQUIREMENTS
A. The Native Model(s) shall be developed to include parametric components of major building
and site elements as defined in this Section. All discipline Native Models shall be linked to
the Architectural Native Model.
B. The Fed Model and each of its Native Models shall be developed to dimensional accuracy of
at least ¼”.
1. Object configuration shall be modeled to visually represent the intended size and shape.
For LOD 300 and above, this is further defined as:
a. Manufactured Objects shall be modeled to show actual exterior configuration in all
model views. Internal components are not required, but if necessary to indicate
spatial, visual, or functional relationship to other Objects, or the manufacturer has
modeled the internal components of their Objects, then those Objects should be have
internal components modeled to the extent necessary. Example: a toilet of one
manufacturer shall show its exterior configuration such that it is discernable from
another type or manufacturer’s unit.
b. Field-built assemblies shall be modeled to show actual composition of the assembly,
including all primary components in all model views. Example: a non-bearing wall
assembly (partition) shall be modeled to show structural cavity and all layers of
applied materials including wainscoting. Light-gage metal framing is not required to
be modeled, however if it is modeled for construction coordination, then the metal
framing Native Model shall be included. Blanket Insulation in the structural cavity is
not required to be modeled but the symbol should be drafted in all details.
C. BIM application(s) and software(s) for reviewing the Fed Model shall:
1. Use the current version of Autodesk® Navisworks software.
2. Utilize Navisworks software (Manage, Simulate or Freedom) for scheduling analysis.
3. Use Msix-VEO, or Autodesk 360 Field and 360 Glue for BIM Model Management and
FM (Facilities Management) purposes.
D.
The preferred Native Model software is listed in the following matrix. The selection of
software other than the preferred listed shall be reviewed and approved by the Owner and its
BIM consultants. Any software submitted for use must support the BIM Requirements
listed in this document and the resulting functions of the BEP.
Discipline
Architectural
Fixtures, and Equipment
Structural
HVAC
Plumbing
Fire Protection
Electrical
Suggested Native Model Software Matrix
Native Model Software
Comments
Revit Architecture
Revit Architecture
Applies to stationary items only
Revit Structure
Revit MEP
AutoCAD MEP 
CAD-Duct 
Revit MEP
AutoCAD MEP
CAD-Pipe
AutoSPRINK
Revit MEP
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RFP Set
Security Electronics
Civil
Landscape
2.02
AutoCAD MEP
Revit MEP
AutoCAD MEP
AutoCAD Civil 3D 
Revit Architecture
AutoCAD
OBJECT IDENTIFICATION – NOMENCLATURE
A. Every Object in the Model shall have a Unique Identification (UID) and a Common
Name attached to it in the Native Model.
1. The UID may be in the form of alpha, numeric, or alpha-numeric.
h. a. If the UID form is alpha-numeric, it shall be a consistent string format for all
Objects, within its discipline, and shall be readable by any commonly available
database. The UID is an “Instance” parameter. It is acceptable to utilize the Revit
GUID for all objects automatically created for all objects in Revit.
b.
If the Native Model software is not a full object-based, parametric, database
platform, such as some of the 3D CAD programs, the UID shall be attached to the
Object manually, if necessary, so that it can be read by the user without additional
software applications.
c.
The UID can be automatically generated or manually assigned and shall
adhere to pre-established nomenclature.
2. A “Common Name” naming convention shall be a parameter in the Native Models.
Examples of a Common Name include: door, window, toilet, VAV Box, etc. Typically,
the Common Name requirement is satisfied within Revit by the naming conventions for
‘Family’ or ‘Type’ names, but if it is not clear, it shall be input manually in the Native
Model. The Common Name is an Object “Type” parameter.
2.03
OBJECT PARAMETRIC ATTRIBUTES – MINIMUM REQUIREMENTS
A. The following attributes shall be attached to each Object: If a required attribute is not
automatically generated by Native Model software, it shall be manually input in the Native
Model, or provided in an Excel or Access document that includes the UID.
1.
Unique Identification (auto generated in Revit - GUID)Common Name
a. Type
b. Description
2.
3.
4.
2.04
Uniformat II Classification Code levels 1, 2, and 3
Manufacturer (where applicable)
Model Number (where applicable)
OBJECT ASSOCIATION
A. Every Object in the Model shall be associated with either a Room or a Floor and shall have
an association “Instance” parameter attached to it in the Native Model.
1. Room association: Any Object that will be visible in a Room of the completed facility
shall be associated with that specific Room. This includes all Objects regardless of
responsible discipline; examples include without limitation: electrical switches and
outlets, electrical switch gear and panel boards, plumbing equipment and fixtures, access
panels to concealed Objects, cabinets, doors and frames, wainscot, light fixtures, HVAC
supply and return grilles, fire sprinkler heads and valves, etc.
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RFP Set
2. Floor association: Any Object that will be concealed in a wall or interstitial space (but
would be visible if the finish surface or item was non-existent) shall be associated with
the specific Floor level that it is within. This includes all Objects regardless of
responsible discipline; examples include without limitation: electrical conduit, plumbing
piping and valves, HVAC supply and return ducts, HVAC equipment, fire sprinkler lines
and valves, etc.
3. Objects extending beyond Room boundaries: Floors, walls, and/or ceilings are sometimes
modeled as objects that extend beyond individual Room boundaries. Where this occurs,
the architectural discipline Native Model shall be modeled as follows:
a. Floors: Structural floor Objects may extend beyond Room boundaries, however, finish
flooring such as carpet, resilient flooring, etc., shall be modeled as Objects, with extents
contained within the Room boundaries, and with appropriate Room association.
b. Walls: Structural wall and non-structural partition Objects may extend beyond Room
limits, however, the surface material such as gypsum wallboard, wall covering, etc., shall
be modeled as Objects, or scheduled in the Room Finish Schedule, with extents contained
within the Room boundaries, and with appropriate Room association.
c. Ceilings: Structural ceiling Objects may extend beyond Room limits, however, finish
surface material such as gypsum wallboard, acoustical ceiling tiles, etc., shall be modeled
as Objects, with extents contained within the Room boundaries, and with appropriate
Room association.
2.05
SYSTEM DISCIPLINE MODELS
A. Civil Systems: The Civil Systems Model shall be a sub-system model linked to the
Architectural System Model and serve as the basis for project shared coordinates through
which the position of building elements on the site shall be coordinated such as:
1. Topography:
a. Existing natural and/or graded contours
b. New grades and finish contours.
2. Planting:
a. Existing major landscaped areas,
b. Existing trees to remain
c. New landscaped areas
d. New trees
e. Irrigation lines over 2” diameter.
3. Surface Improvements:
a. Pavements
b. Curbs and gutters
c. Retaining walls
d. Exterior non-building structures such as pools, shade structures
etc.
4. Existing Structures:
a. All buildings within the project area intended to remain
b. Buildings intended to be demolished.
c. All existing structures may be modeled exterior surface only,
interior elements are not required.
5. Storm Water and Sanitary Sewers:
a. Existing lines (over 3” diameter), boxes and structures within
project area,
b. All new lines, boxes and structures
c. Existing public lines, boxes and structures beyond the project area
but serving as points of connection for the project.
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RFP Set
8.
6. Utilities:
a. Existing domestic and fire water main and branch lines (2” and
larger diameter) within project area
b. All new domestic and fire water lines
c. Existing electrical overhead and underground lines within project
area, all new electrical lines outside buildings
d. Existing telephone and data lines within project area
e. All new telephone and data lines outside buildings
f. Existing gas lines within project area
g. All new gas lines outside buildings.
7. Roads and Parking:
a. All necessary roadways and parking lots or parking structures,
including necessary intelligence to produce accurate plans,
profiles and cross-sections.
Other requirements:
a. Quantities: data to reflect accurate quantities of the above
elements.
b. Schedules: data for installation of the above elements.
B. Architectural Systems: The Architectural Systems Model shall be the primary model to which
others are linked and provide for the following:
1. Spaces:
a. Net square footage of all occupied spaces
b. Gross constructed floor area
c. Room names and numbers
d. Floor, base, wall, and ceiling finishes. NOTE: Model room
names and numbers shall match the Owner’s Architectural
Program space names and numbers.
2. Exterior Walls and Curtain Walls:
a. Type and composition
b. Height, length, and width
c. Thermal, acoustic, fire, and security ratings.
3. Partitions:
4. Floors:
a. Type and material
b. Thickness
c. Finishes with manufacturer’s name and product numbers. Link
floor structure to the Structural Systems Model.
5. Ceilings:
6. Access Panels
d. Location
7. Roof Coverings and Openings:
a. Configuration
b. Drainage system
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RFP Set
c. Penetrations for modeled building components.
8. Exterior Doors, Windows, and Louvers:
b. Height, width, and thickness
c. Thermal, acoustic, fire, and security rating
d. Location
e. Hardware elements or group.
9. Interior Doors, Windows, and Louvers:
b. Height, width, and thickness
c. Thermal, acoustic, fire, and security rating
d. Location
e. Hardware elements or group.
10. Stairs and Ramps:
a. Stairs and railings
b. Ramps and railings
c. Handrails and guardrails.
11. Elevators and Escalators:
a. Elevator cabs and doors
b. Elevator hoist-way doors and trim
c. Elevator machinery and equipment
d. Escalator belts and railings
e. Escalator machinery and equipment.
12. Casework and Counters:
b. Height, width, and depth
c. Location
d. Hardware.
13. Systems Furniture
c. Location
d. Hardware.
e. Link Systems Furniture to Electrical Systems Model.
14. Detention Furnishings
c. Location
d. Hardware.
15. Plumbing Fixtures:
b. Location
c. Trim
d. Finishes.
e. Link fixtures and trim to the Mechanical Systems Model.
16. HVAC Grills and Registers:
b. Location
c. Trim
d. Finishes.
e. Link fixtures and trim to the Mechanical Systems Model.
17. Electrical Fixtures and Equipment:
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RFP Set
b. Bulb type and wattage
c. Location
d. Trim
e. Finishes.
f. Link fixtures and trim to the Electrical Systems Model.
18. Security Electronics:
b. Camera and Cabling Types
c. Access control
d. Location and view
e. Trim
f. Finishes.
g. Link fixtures and trim to the Electrical Systems Model.
19. Miscellaneous Fittings:
a. Toilet partitions
b. Toilet room accessories
c. Grab bars
d. Personal storage lockers
e. Display cases
f. Other surface applied quasi-permanent items such as mirrors etc.
20. Other requirements:
elements.
C. Structural Systems: The Structural Systems Model shall be a sub-system model and provide
for the following:
1. Foundations and footings:
a. Type and configuration
b. Depth, length, and width.
2. Slab(s) on-grade:
a. Type and configuration
b. Under-slab base and waterproofing
c. Recesses, curbs, pads, closure pours
d. Major penetrations.
3. Basement Walls:
4. Elevated Floors:
a. Columns and beams
b. Primary and secondary framing members
c. Bracing
d. Connections
e. Framed, composite, and/or slab decks.
5. Roofs:
a. Columns and beams
b. Primary and secondary framing members
c. Bracing
d. Connections
e. Framed, composite, and/or slab decks.
6. Joints:
a. Expansion and/or contraction
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RFP Set
b. Seismic.
7. Stairs and Ramps:
a. Openings and framing
b. Railing supports.
8. Shafts and Pits:
a. Openings and framing
b. Railing supports.
a. Quantities: include data to reflect accurate quantities of the
above elements.
c. Fireproofing: Fireproofing is not to be included in the BIM but
clash detection studies shall include definition of tolerances for
conflict detection.
d. Color Code: color code structural steel from other elements.
D. Mechanical: The Mechanical Systems Model shall be a sub-system model and provide for the
following:
1. Heating, Ventilating, and Air Conditioning:
a. All heating, ventilating, air-conditioning, exhaust fans, and
specialty equipment,
b. Air supply, return, ventilation and exhaust ducts, including
space-consuming elbows and transitions
c. Fire dampers with ratings
d. Mechanical piping
e. Registers, diffusers, grills and hydronic baseboards.
f. Coordinate and link fixtures and trim to the Architectural
Systems Model.
2. Plumbing:
a. All domestic plumbing piping and fixtures
b. Floor and area drains
c. Valves (regardless of pipe size)
d. Related equipment.
e. Piping larger than 1 .5" diameter shall be modeled.
3. Roof Drainage:
a. All piping and fixtures
b. Related equipment.
c. Piping larger than 1 .5" diameter shall be modeled.
elements.
b. Schedules: schedule data for installation of the above elements.
c. Equipment Clearances: Clearances for major equipment and all
M/E/P Equipment and Architecturally Significant Specialty
Equipment, as model objects for conflict detection and
maintenance access requirements.
d. Color Code: separate color code for each type element.
E. Electrical: The Electrical Systems Model shall be a sub-system model and provide for the
following:
1. Interior Electrical Power and Lighting:
a. All interior electrical components
b. Lighting, receptacles, special and general purpose power receptacles
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RFP Set
c.
d.
e.
f.
g.
a.
b.
c.
d.
e.
f.
g.
a.
b.
c.
d.
e.
f.
g.
a.
b.
c.
d.
e.
f.
g.
h.
a.
b.
c.
d.
Lighting fixtures
Panel-boards and control systems
Conduit and cable trays.
Individual conduit larger than 1 .5" diameter shall be modeled.
Groups or clusters runs, and cable trays of conduit of all sizes shall be modeled.
2. Exterior Building Lighting:
All exterior electrical components
Lighting, receptacles, special and general purpose power receptacles
Lighting fixtures
Panel-boards and control systems, and transformers
Utility connection and equipment.
Grouped or clustered runs of conduit of all sizes shall be modeled.
3. Telephone, Data, Television, and Other Low Voltage:
All interior low voltage components
Outlets, receptacles, special and controls
Fixtures
Panel-boards, equipment racks, and control systems
Groups or clusters runs of conduit of all sizes shall be modeled.
4. Security Electronics
All security electronics components
Outlets, receptacles, special and controls
Cameras and views
Access Controls
Panel-boards, equipment racks, and control systems
Individual conduit larger than 1.25" diameter shall be modeled.
Groups or clusters runs of conduit of all sizes shall be modeled.
Quantities: data to reflect accurate quantities of the above elements.
Schedules: schedule data for installation of the above elements.
Equipment Clearances: Clearances for major as model objects for conflict detection
and maintenance access requirements.
Color Code: separate color code for each type element.
F. Fire Suppression: The Fire Suppression Systems Model shall be a sub-system model and
provide for the following:
1. Fire Suppression System:
a. Valves and risers
b. All main, branch, and drains lines
c. Sprinkler heads, and fittings
d. Pumps.
2. Fire Alarms:
a. Alarm and notification devices
b. Detection systems.
3. Smoke Evacuation System:
a. Alarm and notification devices
b. Detection systems.
elements.
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b. Schedules: schedule data for installation of the above elements.
c. Equipment Clearances: Clearances for major equipment as
model objects for conflict detection and maintenance access
requirements.
d. Color Code: separate color code for each type element.
G. Specialty Equipment: The Specialty Equipment Model shall be a sub-system model.
Specialty Equipment include medical equipment and systems, security equipment and
systems, conveyance equipment and systems, manufacturing equipment and systems, etc. and
provide for the following:
1. Specialty Equipment:
a. Equipment
b. Related mechanical, plumbing, and electrical requirements.
c. Quantities: data to reflect accurate quantities of the above
elements.
d. Schedules: schedule data for installation of the above elements.
e. Equipment Clearances: equipment clearances as model objects
for conflict detection and maintenance access requirements.
PART 3 EXECUTION
3.01
BIM EXECUTION PLAN (BEP)
A. The DBE shall develop a BIM Execution Plan (BEP) as part of the required BIM services.
B. Draft BEP: the draft BEP shall include:
1. Proposed BIM staff for the DBE’s design team and the designated subcontractors.
Subsequent iterations shall include additional subcontractors as Project progresses.
2. Software selections as defined in this document.
3. Schedule of BIM activities.
4. Schedule of submittal milestones during design and construction.
5. File Folder structure.
6. File Naming system.
7. Hardware and Software for access BIM Share Site.
8. Define the responsibilities of DBE’s BIM staff.
9. Methodology for validating As-Built Models.
a. The origin point for the Project. All models shall be in the correct location in
3D Space (x, y, and z coordinates). This includes correct floor elevation(s).
b. Modeling minimum Level of Development (LOD) as required by this
document.
NOTE: The Draft BEP may be required to be submitted as part of the RFP
requirements. If not, the Draft BEP shall be developed and submitted within
20 days of the Notice to Proceed.
C. Final BEP: based on acceptance of the Draft BEP, the DBE shall develop its Final BEP and
submit it to the Owner for review and written approval. Final approvals of BEP must be
completed within 30 days of the Notice to proceed.
NOTE: If the Draft BEP is required to be submitted as part of the RFP requirements, the
Final BEP shall be submitted within 20 days of the Notice to Proceed.
3.02
DEVELOPMENT AND SUBMITTAL OF THE MODELS DURING DBE’s DESIGN PHASE
01 35 54
RFP Set
A. The DBE shall develop the Fed Model and its discipline systems Native Models in
compliance with the Agreement Documents and the following:
1. The DBE shall meet on a regular basis with Owner, its designated facility users, and the
CM to finalize the design of the Project. The meetings shall be working sessions
optimizing BIM’s collaboration, visualization, and information technology through “live”
model utilization.
2. The DBE shall provide copies of their Fed Model to Owner for review and acceptance at
specified schedule milestones as follows:
a. 100% completion of Design Development phase.
b. 100% completion of Construction Documentation phase.
c. 100% completion finalized Construction Documents including pickups and
corrections of Fire Marshall review and back-check, and Owner’s constructability
reviews.
3. Develop and submit all of the discipline systems Native Models concurrently with the
Fed Model. Qualified deferred approvals may be submitted separately.
4. Submit updated discipline systems Native Models complying with final approved shop
drawing submittals.
3.03
UPDATING THE MODELS DURING CONSTRUCTION PHASE
A. The Fed Model and all of its Native Models shall be routinely updated to keep current with
construction activity, as follows:
1. Routine updates resultant from subcontractor and trade approved changes shall be
incorporated into the Native Models and uploaded to the BIM Share Site within 24 hours
of each update or revision.
2. Progress updates for Owner reviews shall occur on a quarterly basis and uploaded to the
BIM Share Site. The Fed Model and its Native Models shall include Owner-required data
sheets.
B. The Fed Model and coordinated subcontractor and trade Native Models shall be used as the
basis of weekly Project meetings for scheduling and coordinating Work means and methods,
and shall be used for manufacturing and prefabrication.
1. The DBE shall coordinate the Work with installer and representatives of manufacturers and
fabricators who are involved in or affected by such Work prior to installation.
2. Review fully coordinated Native Models for progress of other Work and preparation for
particular Work under consideration.
C. Continuously update the various models to record all as-built conditions. The fully updated
Navisworks files(.nwd) and Native Models shall be uploaded to the BIM Share Site as part of
Project close-out.
D. Model management software is a product within the Autodesk family of software, such as:
Autodesk 360 Glue, 360 Field, or Msix-VEO
3.04
SUBMITTAL OF FINAL AS-BUILT MODELS
A. The final, approved updated and revised LOD 500 Fed Model and all its discipline systems
Native Models shall be submitted to the Owner as part of the Project close-out submittals.
The models shall be:
1. The latest as-built versions. Including changes made by change orders or rfi’s which
effect the model.
2. In the agreed organized file folder structure.
3. Linked to all the appropriate Native Models that make up the Fed Model.
01 35 54
RFP Set
3.05
SUBMITTAL OF OPERATIONS AND MAINTENANCE (O&M) DOCUMENTS
A. Sections 01 33 00, Submittal Procedures and 01 78 23 Operation and Maintenance Data
govern the work of this Paragraph, with additional requirements contained herein.
B. Electronic O&M Documents: In addition to the submission of hard copy (paper) documents,
the DBE shall provide all required O&M documents in individual Portable Document Format
(PDF) files. The O&M documents shall include at a minimum:
1. Object Identification: The object tag(for example,AHU-1) or Common Name.
2. Manual: Product data, installation, maintenance, and operating instructions.
3. Shop Drawings: Item data, installation, and maintenance instructions.
4. Warranty: Manufacturer’s warranty, Sub-contractor’s warranty.
5. Training: special instructions for maintenance work.
C. Organization of O&M Documents: The documents shall be organized to match the As-Built
Fed Model Objects.
1. Common Name: Each O&M document shall be assigned a PDF file name that
corresponds to the Object’s classification.
2. Individual Documents: O&M documents, relating to each classification of Object,
shall be organized and submitted as individual documents, not as parts of a larger
group document. For example: a “toilet” Object and its related elements and
components shall have a stand-alone O&M PDF document, not as a part of the
whole group of “plumbing”.
3. Bookmarking PDF’s: All PDF documents shall be bookmarked for quick reference
to individual objects.
4. Quality PDFs: All PDF documents shall be high quality, clean, straight, high
contrast documents. Documents shall be created directly from the origin software or
document. Copies of copies are not acceptable.
3.06
FACILITIES MANAGEMENT SYSTEM
A.
DBE to deliver a BIM model suitable for the end-user’s Facility Asset Management System:
The digital interface shall link all close out documents including: O&Ms, Submittals,
Warranties, and Record Drawings to the As-Built model. Program to be similar to Veo
software distributed by Msix .
1.
Specific requirements to be developed within the BIM Execution Plan in collaboration
with the Owner and Construction Manager.
END OF DOCUMENT
01 35 54
RFP Set
Addendum #2- September 15, 2015
ANNEX 4
CONSTRUCTION MANAGEMENT PLAN
[Attached]
OAK #4827-5120-9506 v2
00 7300 – Annex 4
PDCA Agreement
RFP Set
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PDCA Agreement
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END OF ANNEX
OAK #4827-5120-9506 v2
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PDCA Agreement
RFP Addendum 2 Set
September 17, 2015
DOCUMENT 00 4200
PROPOSAL FORM
Owner will receive sealed Proposals at the office of the Clerk of the Board of Supervisors at the County
Administration Center located at 940 Main Street, Suite 209, El Centro, CA 92243, on Friday, October 9, 2015.
Proposals shall be due before 4:00 p.m. as determined by the time and date stamp clock in the Board Clerk’s
office for the following public work:
OREN R. FOX MEDIUM SECURITY DETENTION FACILITY
EL CENTRO, CALIFORNIA
PROJECT NO. SR5522SO
TO THE COUNTY OF IMPERIAL:
THIS PROPOSAL IS SUBMITTED BY:
1.01
Submission of Proposal. The undersigned Design-Build Entity proposes and agrees, if this Proposal
is accepted, to enter into an agreement with the COUNTY OF IMPERIAL, a public entity (“Owner”) in the
form included in the Contract Documents, Document 00 5200 (Agreement), to perform and furnish the
Work specified of the Contract Documents and this Proposal. This Proposal consists of this Document
00 4200 and the following documents:
Date
Description
1.02
Documents Comprising Proposal. This Proposal consists of this Proposal Form and documents
required identified in Document 00 1119 (Request for Proposals), submitted herewith.
1.03
Time Period for Acceptance of Proposal. This Proposal will remain subject to acceptance for sixty
(60) calendar days after the day of Proposal opening, unless a greater period is authorized by the Board
of Supervisors, and may not be withdrawn during that time period. If this Proposal is accepted,
Design-Build Entity will sign and submit the Agreement, bonds and other documents required by these
Contract Documents.
1.04
In Submitting this Proposal, Proposer Represents:
a.
Proposer has examined all of the Contract Documents and the following Addenda (receipt of all
of which is hereby acknowledged).
Addendum Number
OAK #4834‐5683‐9714 v6 Addendum Date
00 4200 - 1
Signature of Proposer
Proposal Form
RFP Addendum 2 Set
September 17, 2015
1.05
b.
Proposer acknowledges receipt of Pre-Proposal Conference minutes, if any.
c.
Proposer has visited the Site and performed all tasks, research, investigation, reviews,
examinations, and analysis and given notices, regarding the Project and the Site, as set forth in
Document 00 5200 (Agreement), Article 5 and Document 00 7253 (General Conditions), Article
3.
d.
Proposer has given the Owner prompt written notice of all conflicts, errors, ambiguities, or
discrepancies that it has discovered in or among the Bridging Documents or other Proposal
Documents and as-built drawings and actual conditions and the written resolution thereof
through Addenda issued by the Owner is acceptable to Design-Build Entity.
e.
Proposer acknowledges that different methods will be used determine (1) the number of points
that Proposer may receive on account of this Proposal; and (2) the exact scope of Work of
Contract Documents and associated Contract Sum. Proposer acknowledges that Proposer’s
ultimate scope of Work and associated Contract Sum (if it is awarded the Contract) may be
different than any amount or specific combination of Work indicated in this Proposal.
Schedule of Proposal Prices: Based on the foregoing, Proposer proposes and agrees to fully perform
the Work within the time stated and in strict accordance with the Contract Documents for the following
sums of money listed in the following Schedule of Proposal Prices including, without limitation, to
perform the Additive Enhancements included in Schedule 2.4A, Voluntary Enhancements included in
Schedule 2.4B, and Deductive Items – If Necessary (if any) included in Schedule 2.3, respectively,
attached hereto, for the sums of money specified therein.
All Proposal items, including lump sums, unit prices, Deductive Items and Enhancements, must be filled
in completely. Certain Proposal items are described in Section 01 1100 (Summary of Work); others are
described in Bridging Documents or elsewhere in Contract Documents. Except for Part I, where
Proposers are to quote only a single letter, Proposers should quote in figures only, unless words are
specifically requested.
PART I—POTENTIAL PROPOSAL PACKAGES FOR PROJECT
Packages
A.
B.
C.
D.
E.
F.
G.
Proposal Items Within Each Package
Proposal Items 1, 2a and 2b
Proposal Items 1, 2a, 2b, and 5
Proposal Items 1, 2a, 2b, and 6
Proposal Items 1, 2a, 2b, 5 and 6
Proposal Items 1, 2a, 2b, 5 and 7
Proposal Items 1, 2a, 2b, 5, 6 and 7
Proposal Items 1, 2a, 2b, 5, 6, 7, and 8
OAK #4834‐5683‐9714 v6 Number of Points
42
41
40
39
33
30
Less than 30, as determined by County
00 4200 - 2
Proposal Form
RFP Addendum 2 Set
September 17, 2015
The undersigned Proposer agrees to perform a Project consisting of the Package identified below
for the Stipulated Sum of $28,240,344, or less:




Proposers to select A, B, C, D, E, F or G.
If Proposer selects Package G, see Part 2.3
Deductive Items—If Necessary, below.
If Proposer selects Package A, up to an additional
3 points may be available for agreeing to include
Enhancements which would not cause Contract
Sum to exceed the Stipulated Sum—see Part 2.4
Enhancements, below.
A Proposer that selects Package A, but does not
agree to provide any Enhancements without
causing Contract Sum to exceed the Stipulated
Sum in Part 2.4 Enhancements, below, shall be
deemed to have agreed to perform a Project
consisting of the Project Components included in
Package A for the Stipulated Sum.
Package _______________
PART II—PROPOSAL ITEMS AND CERTAIN PRICES
ITEM
DESCRIPTION
PRICE
Part 2.1 Base Items
1.
2.a
2.b
3.
4.
All Work of Contract Documents (including without limitation Bridging
Documents) other than Project Stabilization Agreement (Draft Document
00 7349) and other than Proposal Items 2, 3 and 4
Owner’s Insurance Allowance Part A (OCIP): (See Section 01 2100 para.
1.03)
This item is a placeholder; initial DBE proposals shall not include it in
Proposed Project
Owner’s Insurance Allowance Part B (Builder’s Risk): (See Section
01 2100 para. 1.03)
Proposed Project
Owner’s Contingency Allowance: TBD (see Section 01 2100 para. 1.04)
Proposed Project
Design-Build Entity Builder’s Risk insurance (see Document 00 0119,
Para. 3.02.F.2)
Subtotal May or may not exceed Stipulated Sum of $28,240,344.
$_______
$
TBD
$
TBD
$________
$________
Part 2.2 Deductive Items—Primary
 Proposers shall provide prices—which shall be deductive prices—only for items that are not
already deducted as part of the Package selected in Part I above.
 For example, if in Part I Proposer selects Package C (which already includes deductive Item 6),
Proposer should not provide a deductive price for Proposal Item 6 below, and should provide
deductive prices only for deductive Proposal Items 5 and 7 below.
5.
Reduce the square footage footprint of the Video Visitation/ Print Shop
Building by approx. 1820 sf. Delete the portion of the building between
grid lines A to A.1 and grid lines 1 to 3. Refer to sheet AV2.1 for extents of
OAK #4834‐5683‐9714 v6 00 4200 - 3
($__________)
Proposal Form
RFP Addendum 2 Set
September 17, 2015
6.
7.
deleted portion. The Design Build Team shall adjust the Male (121) and
Female (122) Restroom layout to make a functional floor plan with final
approvals by the Owner and Owner's Representative. Eliminate all
associated mechanical, electrical, and structural components in this area.
Plumbing System: Revise Vacuum Plumbing System to a gravity style
plumbing system per sheets P2.1A Plumbing Alternate Lower Level and
P2.2A Plumbing Alternate Upper Level. Revise sewer line routing per C3
Utility Plan, revisions on sheet C3 are indicated as 'Alternate'.
Completely eliminate the Video Visitation/ Print Shop Building and all
related site work adjacent to the Video Visitation / Print Shop Building.
Exclude all site work shown on sheets C2-Demolition, C4-Utilities, and
C6-Grading and paving except for work within the area defined on sheet
A1.1 sheet note 8 near the Existing Medium Security Facility. Exclude all
work on all levels, rooms, roof, foundation and slab portions as indicated
on the drawings. Work to also exclude all associated structural,
mechanical, electrical & plumbing. Size all electrical utilities and provide
system stub outs to allow for connection to future build out of Video
Visitation / Print Shop Building. All electrical and low voltage underground
utility loops connecting new Jail Building to existing Adult detention Facility
shall remain in scope.
Aggregate for all Deductive Items – Primary (not already deducted as
part of the Package selected in Part I above)
($__________)
($__________)
($__________)
Part 2.3 Deductive Items—If Necessary
 Proposers who select Package G in Part I above must include (i) Deductive Items—if
Necessary and prices therefor (that shall be deductive prices) on Schedule 2.3 attached hereto,
(ii) a price for Proposal Item 8 below, and (iii) a price for Total Package G below, and must
include Deductive Items—if Necessary and prices therefor to the extent (although they may
include more) to permit Proposer to provide a Project for not more than the Stipulated Sum.
See Document 00 1119 (Request for Proposals) paragraph 3.02.E.
 Other Proposers may, in their sole discretion, include Deductive Items—if Necessary, and
prices therefor (which shall be deductive prices) on Schedule 2.3 attached hereto, but should not
include a price for Proposal Item 8 below or a price for Total Package G below.
8.
Deductive Items-If Necessary (See Schedule 2.3)
($__________)
TOTAL PRICE PACKAGE G
 See Part I above for formula.
 Cannot exceed Stipulated Sum of $28,240,344.
$__________
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RFP Addendum 2 Set
September 17, 2015
Part 2.4 Enhancements
 All Proposers should include pricing for Enhancements in Schedule 2.4A and Schedule 2.4B
attached hereto regardless of which Package Proposer selects in Part I above.
 However, Proposers may receive up to 3 points for Enhancements only (i) if Proposer selects
Package A in Part I above and (ii) Proposer’s inclusion of the Enhancement in the Project will
not cause Contract Sum to exceed the Stipulated Sum of $28,240,344.
 Therefore, Proposers should include (i) pricing for Enhancements in Proposal Items 9 or 10
below, and (ii) a Total Price Package A Plus Enhancements below, only if they have selected
Package A in Part I above, and to the extent that the combined aggregate price for Package A,
and Proposal Items 9 and 10, will not exceed the Stipulated Sum.
 All Proposers selecting any Package other than Package A should neither include pricing for
Enhancements in either Proposal Items 9 or 10 below, nor include a Total Price Package A Plus
Enhancements below, and should only include Enhancements and pricing in Schedule 2.4A and
Schedule 2.4B.
9.
Additive Enhancements (See Schedule 2.4A)
$__________
10.
Voluntary Enhancements (See Schedule 2.4B)
$__________
TOTAL PRICE PACKAGE A PLUS ENHANCEMENTS
 Include only if Proposer is permitted to, and does, include pricing
for Proposal Items 9 or 10 above.
 Cannot exceed Stipulated Sum of $28,240,344.
$__________
PART III—OTHER ALTERNATES
ITEM
OTHER ALTERNATES
PRICE
11.
Potential Contractor Controlled Insurance Program (CCIP) Option
(see Document 00 7316 and Document 00 0119, Para. 3.02.F.1)
$
PART IV—CONTRACT MODIFICATION RATES FOR ARCHITECT / ENGINEERS
(per Section 01 2600 Paragraph 2.02.B.4.):
ITEM
DESCRIPTION
PRICE
12.
Hourly Rates for Architects and Engineers
See Schedule V
13.
Hourly Rates for Staff Identified in Key Personnel Organizational Chart
See Document 00
1119 (Request for
Proposals) 3.02.A.4
Design-Build Entity represents that the foregoing rates do not exceed, and acknowledges and agrees that such
rates may not exceed, the applicable personnel’s regular rates for work and services on other California public
entity projects. These rates shall remain fixed throughout the entire Project. 1.06
Owner Right to Reject this Proposal. The undersigned understands that Owner reserves the right
to reject this Proposal, or all Proposals, in its sole discretion.
1.07
Acceptance of this Proposal. If written notice of the acceptance of this Proposal, referred to as the
Notice of Award, is mailed or delivered to the undersigned within the time described in the
documents listed in Document 00 1119 (Request for Proposals) as a condition of award, all within the
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September 17, 2015
time and in the manner specified above and in these Contract Documents. Notice of Award or request
for additional information may be addressed to the undersigned at the address set forth below. 1.08
Proposal Security. The undersigned encloses a certified check or cashier’s check of a responsible
bank in the United States, or a corporate surety bond furnished by a surety authorized to do a surety
business in the State of California, in the amount of $2,824,034 made payable to the County of Imperial.
1.09
Principals. The names of all persons interested in the foregoing Proposal as principals are:
(IMPORTANT NOTICE: If Design-Build Entity or other interested person (including any partner or
joint venturer of any partnership or joint venture Design-Build Entity, respectively) is a corporation, give
the legal name of corporation, state where incorporated, and names of president and secretary thereof; if
a partnership, give name of the firm and names of all individual co-partners composing the firm; if
Design-Build Entity or other interested person is an individual, give first and last names in full).
Licensed in accordance with an act for the registration of Contractors, and with license number:
.
1.10
This Proposal is subject to the terms and conditions in Document 00 1119 (Request for Proposals), and is
submitted by:
[Name of Design-Build Entity]
By:
Title:
NOTE: If the Design-Build Entity is a corporation, set forth the legal name of the corporation together with
the signature of the officer or officers authorized to sign contracts on behalf of the corporation. If the Design-Build
Entity is a partnership, set forth the name of the firm together with the signature of the partner or partners
authorized to sign contracts on behalf of the partnership. All signer(s) represent and warrant that they are
authorized to sign this Proposal on behalf of Design-Build Entity.
Business Address:
_________________________________________________________
Telephone Number:
Fax Number:
E-Mail Address:: Date of Proposal:
END OF DOCUMENT
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RFP Addendum 2 Set
September 17, 2015
Schedule 2.3
TABLE OF DEDUCTIVE ITEMS (IF NECESSARY)
Deductive Items
(If Necessary)
(2.3-1)
Included in
Proposal Item 9
(Yes or No) (2.3-2)
(Deductive) Price
County Decision Point
Date (2.3-3)
($____________________)
($____________________)
($____________________)
($____________________)
($____________________)
($____________________)
($____________________)
($____________________)
[Add additional sheets if necessary]
Notes: (2.3-1) See Document 00 1119 Request for Proposals), para. 3.02.E. A detailed description of each
Deductive Item-If Necessary is included in the Technical Proposal Submission of the Proposal
or is attached hereto.
(2.3-2) Owner reserves right to select any Deductive Item-If Necessary for Work of Contract. Any
Deductive Item-If Necessary which is not included in Work at time of award, even if included in
Proposal Item 8, becomes an Alternate, at price indicated.
(2.3-3) “County Decision Point Date” is defined in Document 00 5200 (Agreement) para. 1.03. See also
Section 01 1100 (Summary of Work) para. 1.03.
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Schedule 2.4-A
TABLE OF ADDITIVE ENHANCEMENTS
Additive Enhancements
(2.4-A.1)
1.
2.
3.
4.
5.
6.
7.
8.
Included in
Proposal Item 9
(Yes or No)
(2.4-A.2)
Include Project Stabilization
Agreement (Document 00 7349)
in Work of Contract Documents
Change asphalt parking lot in
sally port area to reinforced
concrete parking lot
Provide two walkthrough metal
detectors in corridor 1107 and
intake circulation 1061 final
location as directed by owner.
See spec section 28 13 53
Provide Jail Management system
- (Atims JMS ) as approved by
owner
Provide full body scanner (similar
to Nova-CONPASS) with
conditioned enclosure, in sally
port adjacent to intake area.
Final location and enclosure
design as directed and approved
by owner.
Provide water softener/ treatment
system for both new facilities
Provide X-ray package inspection
system in new detention facility
location as directed by owner.
See spec section 28 13 53
Provide “Pipe-watch system”
similar to Guard Tour-Guard 1
Plus as approved by owner
Notes: (2.4-A.1)
(2.4-A.2)
(2.4-A.3)
County Decision
Point Date
(2.4-A.3)
$
$
$
$
$
$
See Document 00 1119 (Request for Proposals), para. 3.02.E.
Any of Additive Enhancements a through i may be included in Proposal Item 9 only if
Proposer is otherwise entitled to include Additive Enhancements in Proposal Item 9, and if
each Additive Enhancement listed above is also included in Proposal Item 9 (although
Owner reserves right to select any Additive Enhancement for Contract). Also, any Additive
Enhancement, even if included in Proposal Item 9, that is not included in Work at time of
award becomes an Alternate, at price indicated.
“County Decision Point Date” is defined in Document 00 5200 (Agreement) para. 1.03.
See also Section 01 1100 (Summary of Work) para. 1.03.
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Schedule 2.4-B
TABLE OF VOLUNTARY ENHANCEMENTS
Voluntary Enhancements
(2.4-B.1)
Included in
Proposal Item 10
(Yes or No) (2.4B.2)
Price
County Decision Point
Date (2.4-B.3)
$
$
$
$
$
$
$
$
[Add additional sheets if necessary]
Notes: (2.4B.1) See Document 00 1119 Request for Proposals), para. 3.02.E. A detailed description of each
Voluntary Enhancement is included in the Technical Proposal Submission of the Proposal or is
attached hereto.
(2.4B.2) Any Voluntary Enhancement may be included in Proposal Item 10 only if Proposer is otherwise
entitled to include Additive Enhancements in Proposal Item 10. Owner reserves right to select
any Voluntary Enhancement for Work of Contract. Any Voluntary Enhancement which is not
included in Work at time of award, even if included in Proposal Item 10, becomes an Alternate,
at price indicated.
(2.4B.3) “County Decision Point Date” is defined in Document 00 5200 (Agreement) para. 1.03.
See also Section 01 1100 (Summary of Work) para. 1.03.
.
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Schedule V
HOURLY RATES FOR ARCHITECTS AND ENGINEERS FOR CHANGES IN CONTRACT AMOUNTS
[Proposer to Provide]
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DOCUMENT 00 1119
REQUEST FOR PROPOSALS
The County of Imperial (“Owner”), will receive competitive sealed Proposals from Design-Build Entities as
described herein, for the following public work: Oren R. Fox Medium Security Detention Facility, Project
No. SR5522SO (“ICADF” or “Project”).
INTRODUCTION
Receipt of Proposals
Owner will receive sealed Proposals at the Office of the Clerk of the Board of Supervisors at the
County Administration Center, located at 940 Main Street, Suite 209, in El Centro, CA 92243, on
Friday, October 9, 2015. Proposals shall be due before 4:00 p.m., as determined by time and
date stamp clock in the Office of the Clerk of the Board of Supervisors.
All Proposal envelopes will be time-stamped to reflect their submittal time. Owner will reject all
Proposals received after the specified time and will return such Proposals to the DesignProposers unopened.
Proposers are hereby notified that the U.S. Postal Service does not deliver parcels directly to the
General Services Division. If a Proposer is delivering its Proposal via U.S. Postal Service,
additional time will need to be allotted, as delays could result in the rejection of a Proposal.
Proposers are notified that this Project is subject to the requirements of Division 2, Part 7,
Chapter 1 of the Labor Code (Public Works), and the requirements of Title 8. Division 1, Chapter
8. Subchapter 4.5 of California Code of Regulations (Compliance Monitoring and Enforcement by
Department of Industrial Relations), including the obligation to furnish certified payroll records
directly to the Labor Commissioner in accordance with 8 CCR 16461.
Proposal Requirements
This Document 00 1119 sets forward terms and conditions for development, preparation, receipt,
review and evaluation of the Proposals for the Project.
Each Proposer (also referred to as “Design-Build Entity” or “DBE”) must submit its Proposal in
accordance with this Document 00 1119.
Only those Design-Build Entities who prequalified pursuant to the County prequalification process
for Design Build Entities, issued March 6, 2015, and any amendments, modifications or
supplements thereto (the “Prequalification Process”), are eligible to submit Proposals.
The maximum budget for the design and construction of the Project is $28,240,344 (“Stipulated
Sum”). Any Proposal that does not select a Project package (see paragraph 4.04.B.3 below) that
results in a Project for a price less than or equal to this Stipulated Sum will be considered nonresponsive and will not be considered. The County therefore recommends that any Proposer that
is unable or unwilling to do so should withdraw from the Proposal competition.
Bridging Documents
Bridging Documents describe the minimum mandatory scope and needs of the Project.
Bridging Documents are made available under Document 00 5201 (Bridging Documents).
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Critical Success Factors
Critical Success Factors (“CSF”) are those issues that the County Project Team and its project
consultants have agreed are essential to the success of this Project, and are the core essence of
the Proposer’s responsibility. It is essential that the Proposer be responsive to the CSF and use
the CSF as a guide in both the development of the response to the RFP, and in the design and
construction of the requirements of the ICADF Design Build Package. All Proposals will be
reviewed and evaluated in light of the Critical Success Factors.
1.
The Imperial County Adult Detention Facility must be staffed, occupied, and entirely
operational by October 26, 2017. The Activation phase, as required by the Board of
State and Community Corrections and the County, is three months, which will require
Design-Build Entity to successfully complete all aspects of its work per the Contract
Documents no later than July 28, 2017.
2.
Imperial County’s Sheriff’s Office and other stakeholders have been integrally involved in
developing the bridging documents for the project. The Design-Build Entity will be
expected to exhibit and foster ongoing teamwork and collaboration with this project team
in every aspect of the effort to complete the project design, construction, start-up and
testing, commissioning, transition, completion and activation.
3.
The Design-Build-Entity will be expected to comply with requirements of County
Contracts with the State of California for Grant funding, including but not limited to
successful reviews approvals and inspections of the Project from design through
occupancy. Such documents include the Project Delivery and Construction Agreement
between County and the State of California (“PDCA”) and the Jail Construction
Agreement (“JCSA” or “BSCC Agreement”) between the County and the Board of State
and Community Corrections (“BSCC”), attached as Annex 1 and Annex 2 to Document
00 7300 (Supplemental General Conditions).
4.
The Design-Build Entity will be expected to:
a. Fulfill all obligations of DBE under the Contract Documents;
b. Fulfill all obligations of “Contractor” under the PDCA and BSCC Agreement;
c.
Comply with the requirements of all Federal, State, County, and other authorities
having jurisdiction regulations for required reviews, approvals, permits, construction,
inspection, and record keeping;
d. Create a Project that is energy efficient and uses sustainable design elements and
construction practices and minimizes life-cycle costs;
e. Utilize the full capabilities of BIM to maximize the accuracy and efficiency of the
design process, quality of construction and to facilitate transition to facility
maintenance and a computerized maintenance management system;
f.
Thoroughly start-up and test and commission new systems to ensure efficient and
reliable operation and compliance with performance requirements established in the
Bridging Documents; and
g. Systematically furnish all required warranties, operation and maintenance manuals,
and record documents and successfully transition and train facility staff, closing out
the Project with no defects.
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The CSF are the minimum standards that must be implemented under this ICADF Project.
If required to be able to agree to provide a Proposal for a price that does not exceed the
Stipulated Sum, Owner is providing Proposers two types of potential Deductive Items that may
(and in certain situations must) be included in their Proposals. Proposers exercising or proposing
Deductive Items should ensure the Deductive Items are necessary to provide the best value to
Owner within the Stipulated Sum.
Whether or not Proposers include Deductive Items, Owner requires Proposers to include two
types of Enhancements in their Proposals. All enhancements must be of high quality, add
significant value, provide benefit to Owner and are beyond the minimum requirements
established in the RFP.
The Bridging Documents represent the minimum requirement of the ICADF Project and an item
will not be considered an Enhancement if it is utilized to meet an “or equal” requirement.
Owner retains the right to decline any Enhancements.
Conditional Award
Notwithstanding any other provision of this Document 00 1119 or any other Proposal Document,
including without limitation Document 00 5100 (Notice of Conditional Award; see paragraph 5.02
below) any Contract award by Owner is conditioned on, and subject to, receipt of all required
approvals from the California Department of Finance (“DOF”). Owner shall have no obligation
under Contract Documents, including without limitation any obligation to pay any portion of
Contract Sum, unless and until DOF provides all required consents.
PROPOSAL DEVELOPMENT
Pre-Proposal Conference and Site Visit, and Confidential Meetings
A.
A Mandatory Pre-Proposal Conference will be conducted on September 18, 2015 at the County
of Imperial’s Department of Public Works, 155 South 11th Street, El Centro, CA 92243, at a
specific time to be announced. At the conference, each Proposer should be prepared to
schedule a Project site visit with appropriate ICADF personnel, to take place before the
Proposer’s first confidential meeting (see paragraph Error! Reference source not found.).
Security clearances may be required for all personnel accessing the Project site in accordance
with Document 00 2110 (Operational Security and Safety Procedures).
B.
Owner will transmit to all Proposers any Addenda as Owner in its discretion considers necessary
in response to questions arising at the Pre-Proposal Conference or mandatory site visit.
Proposers shall not rely upon oral statements; nor shall oral statements be binding or legally
effective.
Existing Conditions and Related Data
Refer to Document 00 3100 (Available Project Information) and Document 00 3132 (Preliminary
Geotechnical Data and Existing Conditions).
Addenda
Proposers must direct to Owner all questions about the meaning or intent of this Document
00 1119 (Request for Proposal) and other Proposal Documents. Proposers must submit their
questions by email. Owner will issue by formal written Addenda interpretations or clarifications it
considers necessary in response to such questions.
Owner will send by email Addenda to each of the four pre-qualified Proposers to the address
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supplied to Owner by each of them. Owner may not respond to questions received after
October 2, 2015. Only questions answered by formal written Addenda shall be binding. Oral and
other interpretations or clarifications will be without legal effect.
If Owner deems advisable, Owner may also issue Addenda to modify the Proposal Documents.
Addenda shall be acknowledged in Proposal Form by number and shall be part of the Contract
Documents. Proposers may obtain a complete listing of Addenda from Owner.
Other Requirements Prior To Proposing
Submission of a Proposal signifies the Proposer’s careful examination of Proposal Documents
and complete understanding of the nature, extent and location of Work to be performed.
Proposer must complete the required investigations described in Document 00 7253 (General
Conditions), as a condition to submitting a Proposal, and submission of Proposal shall constitute
the Proposer’s express representation to Owner that Proposer has fully completed these required
investigations.
CONTENT OF PROPOSALS
General Proposal Submission - Contents
Each Proposer shall submit its Proposal to the Owner at the address indicated herein.
Each Proposer shall submit proposals neatly organized in three (3) ring (“D-ring” type) binders
with the appropriate table of contents and tabs/dividers for:
1.
One (1) complete original ICADF Project Proposal with original signatures and all required
deliverables. Separate from the copies and clearly marked as “ORIGINAL”
2.
Eight (8) copies of the ICADF Project Proposal and all required deliverables.
3.
Written text: 8 ½” x 11” sheets of paper organized in three (3) ring binders.
4.
Drawings: ½ size standard edge bound and stapled.
5.
Five (5) thumb drives with an electronic copy of the ICADF Project Proposal and all
required deliverables.
Proposers shall submit their Proposals and all deliverables in a manner that is structured to
permit easy and definitive evaluation of each Factor identified herein as Evaluation Factors.
Proposals shall be deemed to include any written responses of a Proposer to any questions or
requests for information of Owner made as part of the Proposal evaluation process after
submission of the Proposal.
The Proposal must contain the following, fully completed (and where applicable, executed)
documents:
1.
Document 00 4200 (Proposal Form).
a.
The Proposal Form must be completed as indicated therein. Except as otherwise
required with respect to certain Deductive Items (see paragraphs 3.02.E and
4.04.B.3 below) Proposers must provide information for all items, including Additive
Enhancements (Schedule 2.4A), Voluntary Enhancements (Schedule 2.4B), and
hourly rates for architects and engineers for changes in Contract Amounts
(Schedule V). Information regarding Deductive Items-If Necessary (if required or
otherwise included) and Voluntary Enhancements must either be included in
Proposer’s Technical Proposal Submission or attached to Proposal Form.
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2.
Proposal Security.
a.
b.
c.
Proposers must submit with their Proposals cash, a certified check or cashier’s
check from a responsible bank in the United States, or a corporate surety bond
furnished by a surety authorized to do surety business in the State of California, of
not less than 10% of the proposed Contract Sum (i.e., $2,824,034.40), payable to
the County of Imperial.
Corporate surety bonds must be in form of Document 00 4316 (Bond Accompanying
Proposal).
Owner will reject as non-responsive any Proposal submitted without the necessary
Proposal security. Owner may retain all Proposal securities and Proposal bonds
until the later of 60 days after Proposal opening or execution of the Contract and
deposit of all necessary bonds and other items, at which time Owner shall return the
Proposal securities and Proposal bonds of any non-defaulting Proposer.
3.
Document 00 4330 (Subcontractors List), identifying all Subcontractors who will participate
in the Contract which are known as of the Proposal date (in accordance with Public
Contract Code §20133((d)(3)(A)(i)).
4.
Document 00 4516 (Design-Build Entity Certifications), signed and completed (and
including any appendices) as indicated therein.
5.
Document 00 4520 (Non-Collusion Declaration), subscribed and sworn before a notary
public. No Proposer may make or file or be interested in more than one Proposal for the
same supplies, services or both.
6.
Document 00 4530 (Iran Contracting Act Certifications), signed and completed as indicated
therein.
7.
Letter from Surety. A letter from a surety duly licensed to do business in the State of
California, having a financial rating from A. M. Best Company of A-, VII or better,
confirming that surety has agreed to provide Design-Build Entity with performance and
payment bonds in accordance with the requirements set forth in the Contract Documents
00 6113.13 (Construction Performance Bond) and 00 6113.16 (Construction Labor and
Material Payment Bond), with minimum penal sums in the amounts set forth therein.
8.
Letter from Insurer. A letter from an insurance underwriter, having a financial rating
identified in Document 00 7316 (Supplementary General Conditions – Insurance and
Indemnification), confirming that the insurer will provide the coverages and amounts
required for Design-Build Entity specified in the Contract Documents.
9.
Material Changes List. If Proposer is unable to certify in Document 00 4516 that all
information it submitted to Owner in connection with the Pre-Qualification Process remains
true and correct in all material respects as of the date of submitting its Proposal, a list of all
such changes (“Material Changes List”), accompanied by the same types of information
that Proposer was required to submit for as part of the Pre-Qualification Process.
10.
Technical Proposal Submission, containing the following items, as further described or
referenced in paragraph 3.02 below:
a.
b.
c.
d.
e.
Proposed Staffing And Designated Subcontractors
Proposed Design And Design Approach; Life-Cycle Costs
Draft Project Management Plan
Enhancements; Additive and Voluntary
Other Alternate, including:
1)
Potential Contractor Controlled Insurance Program (CCIP)
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To assist in County evaluation, Proposers are encouraged to organize their Technical Proposal
Submissions based on the following eight Evaluation Factors, as further described in paragraph
4.04 below:
a.
b.
c.
d.
e.
f.
Proposed Team Technical Design and Construction Expertise
Proposed Design and Design Approach
Project Pricing and Features
Preliminary Baseline Design/Construction Schedule
Life-Cycle Costs over 30 Years
Technical Proposal Submission
Proposed Staffing and Designated Subcontractors
1.
Submit a list of the proposed staffing for the Project; the listing must include all key team
personnel previously approved in the Pre-Qualification Process, and include at a minimum
the specific positions indicated below, and such others as Owner may request before
Proposal date (“Key Personnel”). Substitutions will not be permitted without prior approval
of the County. Additional staff required but not part of the Pre-Qualification Process should
be added. See also paragraph 3.02D below.
a. Overall Project Manager
b. Design Manager
c. General Superintendent
d. Superintendent
e. Architect of Record
f.
Design Architect
2.
DBE's MUST provide an organizational chart that defines the Project Management and
Staffing Plan -- All Planned Project Personnel -- for both the preconstruction and
construction portions of the Project.
3.
DBE's should include resumes demonstrating the qualifications of the Key Personnel on the
Organizational Chart for the project. DBE's MUST provide a table showing the planned
staffing during both preconstruction and construction phases. The table shall list all
individuals assigned to perform work directly on the project and indicate name, job
classification, existing employees or employees to be hired, or non-employees
(Independent Consultants), the hours each individual is assigned to each Phase of the
project and the total of all hours planned to be expended during each phase over the
course of the project.
4.
DBE's MUST provide a "staffing" fee breakdown, expanded sections of the "table" listed
above to include hourly rates for the staffing levels identified including a total cost for each
staff member and a bottom line total cost for ALL staff identified in the "table" for both
"preconstruction" and "Construction" phases. The hourly rates for staff shall include all
applicable staff costs EXCLUDING overhead and profit.
5.
All Subcontractors who are known to be performing portions of the Work on Proposal day
(Designated Subcontractors) must be identified in Document 00 4330 (Subcontractors List).
All Subcontractors not designated or trade not performed by the Design-Build Entity must
be competitively bid and awarded by the Design-Build Entity. Designated Subcontractors
will not require public bidding beyond this RFP process.
6.
All Subcontractors working on Project Site, whether included in Proposal or otherwise, must
have an Experience Modification Rate (EMR) of 1.00 or less.
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Proposed Design and Design Approach; Life-Cycle Costs
1.
General: Prepare written documents listed below to depict the Proposer’s design in
response to the County’s requirements. The submittal requirements listed below are
minimum requirements. Proposer may submit additional materials in their ICADF Proposal.
Additional materials submitted by the Proposer may or may not be reviewed by the County
at the County’s sole discretion. Internet links to websites are not permitted. Design
narrative may include diagrams, graphic illustrations, conceptual sketches and ideas,
exhibits, and photographic images. 8 ½” x 11” Format. (Site plans, conceptual floor plans,
grading plans, etc. to be scaled to fit standard drawing sheet size (30” x 42”) with ½ size
sheets required for submittal).
2.
Building Program Report: Spreadsheet format indicating all proposed program spaces with
both net and gross square footages as compared to the required building program and
gross square footages of the Project. Deviations from the required building program gross
square footages are to be clearly highlighted. Additions to the County’s issued
Specifications are to be clearly noted. 8 ½” x 11” Format (Note, each Proposer should
present a draft version of this document at its first confidential meeting.)
3.
Prepare conceptual design plans that illustrate the character (design theme for the ICADF
Project), including conceptual drawings and preliminary additional Voluntary Enhancements
as necessary to describe the Architect’s design intent.
a. Site Plan: Overall site plan including the size and locations of the proposed elements,
and all landscape, and hardscape (including parking), integration with existing
facilities, access and security. Provide conceptual drawings to assure visual unity
between areas all site components and building forms.
b. Conceptual Floor Plans: 1/16” = 1’-0” Scale (minimum) overall plans of the proposed
building elements.
c. Enlarged Cell Plans: Large scale plans of each type of cell with all furnishings and
equipment included.
4.
Technical Approach Plans for the ICADF Facility, including Central Plant, and Site including
backup documentation as appropriate, to identify the proposed types, integration, and
operations of systems for the facility illustrating the best value for the County. Technical
approach plans are to include:
a. Narrative(s) detailing the basic approach.
b. Conceptual layout(s) of building systems.
c. Proposed systems including a description of types, efficiencies, quantities and
capacities.
d. Approach to maintaining and servicing proposed systems
e. Narrative(s) outlining the proven track record(s) of the proposed systems and
vendors including tried and tested processes, systems and capabilities.
5.
On- and Off-Site Civil and Utilities Systems
a. Provide a narrative description and where applicable, conceptual drawings of the
proposed civil engineering design and approach, including the proposed unique
design features, conformance with the Contractors Storm Water Pollution Prevention
Plan, sustainability features and energy conservation for the best value for the
County.
6.
Provide a conceptual Grading Plan, including a narrative and backup documentation as
appropriate, to address the approach and sequence of grading activities. Include your
approach to efficiently design and install building pads.
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7.
Prepare conceptual Site Utility Plans with points of connection including: Sanitary Sewer,
Domestic and Fire Water, Storm Drain, Gas and Electrical services.
8.
Include hard and soft calculations which demonstrate the level of energy efficiency, as well
as a Statement regarding the Proposers’ experience in using such programs.
9.
Submit a Life-Cycle Cost (LCC) analysis of proposed systems describing the Proposer’s
approach for evaluating alternatives and developing cost effective designs, systems and
components as part of sustainable design. Life-cycle benefit analyses must be shown as
present value amounts using a 5.5% discount rate, 30 year life-cycle period, 3% energy
costs escalation rate, 3% personnel/staff escalation rate and 2% maintenance cost
escalation rate. If Proposer’s Part I of Schedule of Proposal Prices in Document 00 4200
(Proposal Form) selects Package A (see paragraph 4.04.B.3 below), Proposer’s LCC
analysis should take into account its Enhancements (if any) reflected in Part 2.4 (Proposal
Items 9 and 10) of Schedule of Proposal Prices in Document 00 4200 (Proposal Form).
Similarly, if Proposer’s Part I of Schedule of Proposal Prices in Document 00 4200
(Proposal Form) selects Package F or Package G (see paragraph 4.04.B.3 below),
Proposer’s LCC analysis should take into account all Deductive Items included in its
Package.
Submit a draft Project Management Plan that addresses all the following: (in no particular order):
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
Communication Plan, including:
a. Proposer’s Organization and Lines of Communication
b. Electronic Communications, including requirements for a Site Project website (to be
provided by Design-Build Entity)
c. Meetings and Conferences Plan
Contract Administration and Procedures Plan
Collaboration and Coordination Plan
Quality Assurance / Quality Control Plan
Construction Traffic Management Plan
Storm Water Pollution Prevention Plan
EIR Mitigation Measure implementation and monitoring plan
Systems/Design Confirmation Plan
“For Construction” Document Development Plan
Waste Management Plan
Safety Plan (which is coordinated and consistent with Document 00 7319 Safety Standards
Manual (OCIP Projects)
Commissioning Plan
Record Documents Plan
Scheduling Plan
Monthly Report
Conflict Resolution Plan
BIM Execution Plan
Transition and Close-out Plan
Preliminary Baseline Design/Construction Schedule, including Staffing Plan
1.
Submit a preliminary baseline design/construction schedule to complete the Work –
“Imperial County Adult Detention Facility Project Proposal Schedule” - incorporating critical
milestones and events known or understood by the Project Proposer, i.e. coordination
with other projects planned at the site. The schedule must represent the Project Proposer’s
intended plan for completing the Work within the contract time, and comply with Section 01
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3200 Progress Schedules and Reports paragraph 2.03C.
2.
The preliminary schedule shall include a Key Personnel staffing schedule, indicating all
periods when each of the Key Personnel (as defined in paragraph 3.02A above) are
anticipated to be committed to working on the Project, and other information in Section 01
3200 paragraph 3.02C.3.
3.
In developing the Preliminary Baseline Design/Construction Schedule the Project Proposer
should consider activities, logic, durations, and milestones related to the following:
a. Systems/Design Confirmation
Completion/confirmation / review and approval by BSCC and State Fire Marshal in
addition to all Authorities Having Jurisdiction of design activities for each project
component as necessary to document Design-build Entity’s specific approach to meet
the design guidelines and performance requirements required by Bridging Documents,
and as required to construct the ICADF Project including, but not limited to:
1.
2.
3.
4.
On and off-site utilities
Site grading and geotechnical requirements
Main facility design and construction
Central Plant Design and Construction
b. ICADF Stakeholder Reviews
Proposed review and confirmation activities and durations for ICADF stakeholder team
during program confirmation, systems confirmation, design, construction, submittal
review, start-up and testing, commissioning, and project close-out. Stakeholder may
include, but are not limited to:
1. Imperial County Sheriff’s Office (including facility maintenance, information
technology, medical services and food service)
2. Imperial County Construction Services Division
3. Imperial County Building Inspection Division
4. Imperial County Fire Department
c. Regulatory Agency Reviews
Proposed review and approval activities and durations during design, construction,
commissioning, and project close-out including, but not limited to:
1. Board of State and Community Corrections (BSCC)
2. California State Fire Marshal (Fire, Life Safety)
3. Imperial County Building Inspection Department (BID) Public Works (Offsite Utilities,
Road Improvements)
4. All additional Authorities Having Jurisdiction
d. Coordination with Other ICADF Projects at the Site
Other ICADF project planned to occur concurrent with the ICADF Project include:
1. Imperial County Water and Waste Water Improvement Project
2. Imperial County Facility Minimum Security Dorm Replacement Project
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e. In planning the project activities, durations, and milestones, the Proposer should
consider the following:
Review and approvals periods required by federal, state county and other authorities
having jurisdiction, regulatory review and approvals
1. Assume 10 work day turn-around for ICADF Stakeholder reviews of major submittals
including submittals required by regulatory agencies.
2. Include strategies to support phased turnover of facilities to accommodate ICADF
use prior to overall project completion. This phased turn-over would not include
inmate occupancy but would support installation of FF&E, staff training, etc.
3. Include requirements for building commissioning.
Base Items
1.
Work of Contract Documents. This comprises all work of Contract Documents including
Bridging Documents.
2.
Allowances. These Proposal Items are simply placeholders for purposes of the RFP
process. See also Section 01 2100 Allowances.
3.
Potential Design-Build Entity-Provided Builder’s Risk Insurance.
a. Owner may supply its own Builder’s Risk Insurance for the project. In order to
ascertain whether the Owner will realize a cost savings by providing its own Builder’s
Risk Insurance, Design-Build Entity is asked to provide a price for its provision of
Builder’s Risk Insurance for the Project.
b. If requested by Owner before execution of Document 00 5200 (Agreement), DesignBuild Entity shall secure and maintain or cause to be secured and maintained
through Final Completion (i) fire, lightning and extended coverage insurance on the
Project, in the form of a builder’s risk policy providing coverage in an amount not less
than the construction costs expended for the Project (except that such insurance may
be subject to a deductible clause not to exceed two million five hundred thousand
dollars ($2,500,000) for any one loss), and (ii) earthquake insurance (if such
insurance is available on the open market from reputable insurance companies at a
reasonable cost) on any structure comprising part of the Project in an amount equal
to the full insurable value of such structure (except that such insurance may be
subject to a deductible clause not to exceed two million five hundred thousand dollars
($2,500,000) for any one loss). The extended coverage endorsement shall, as nearly
as practicable, cover loss or damage by explosion, windstorm, riot, aircraft, vehicle
damage, smoke, vandalism and malicious mischief and such other hazards as are
normally covered by such endorsement.
c. Such insurance shall (i) Include an endorsement naming the County of Imperial and
County’s board members, officials, officers, agents, employees departments, officials,
representatives, inspectors, consultants and agents and volunteers, including, but not
limited to Construction Manager, Bridging Architect and each Owner Representative,
and the State of California, including, but not limited to, the Department of
Corrections and Rehabilitation, State Public Works Board, Board of State and
Community Corrections, and each of their respective officers, governing members,
directors, officials, employees, subcontractors, and consultants, as additional
insureds; and (ii) primary and no other insurance or self-insured retention carried or
held by Owner shall be called upon to contribute to a loss covered by this insurance.
d. Proposal Form includes Design-Build Entity provided Builder’s Risk insurance as
Base Item (which shall not be taken into account in evaluating Proposers for award of
Contract).
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e. Owner may elect to provide the Builder’s Risk insurance described in Document
00 7316, para. 1.1, or require Design-Build Entity to provide the Builder’s Risk
insurance described in this para. 1, in its sole discretion.
4.
Subtotal: The sum of the Work of Contract Documents, Allowances (all TBD at this point)
and Builder’s Risk insurance shall be identified here and may or may not exceed the
Stipulated Sum of $28,240,344.
Deductive Items (Primary and If Necessary); Enhancements (Additive and Voluntary)
1.
Deductive Items are specific Project elements that may, if necessary to propose a Project
that meets the CSF’s within the Stipulated Sum, be deducted from the Project (and
potentially replaced with elements of lesser utility). An Enhancement is a demonstrated
benefit to the Project that is beyond the minimum requirements established in the RFP.
(See paragraph 4.04.B.3 below, and Document 00 4200 (Proposal Form) Schedule of
proposal Prices, for scoring of both Deductive Items and Enhancements.)
2.
Project includes two (2) different types of Deductive Items. The first are the “Deductive
Items-Primary” with the last Primary Deductive Item being much more important to Owner
than either of the first two such that the last Primary Deductive Item should be deducted
from the Proposer’s Project scope only if absolutely necessary to meet the Stipulated Sum:
a.
b.
c.
Reduce the square footage footprint of the Video Visitation/ Print Shop Building by
approx. 1820 sf. Delete the portion of the building between grid lines A to A.1 and
grid lines 1 to 3. Refer to sheet AV2.1 for extents of deleted portion. The Design
Build Team shall adjust the Male (121) and Female (122) Restroom layout to make
a functional floor plan with final approvals by the Owner and Owner's
Representative. Eliminate all associated mechanical, electrical, and structural
components in this area.
Plumbing System: Revise Vacuum Plumbing System to a gravity style plumbing
system per sheets P2.1A Plumbing Alternate Lower Level and P2.2A Plumbing
Alternate Upper Level. Revise sewer line routing per C3 Utility Plan, revisions on
sheet C3 are indicated as 'Alternate'.
Completely eliminate the Video Visitation/Print Shop Building and all related site
work adjacent to the Video Visitation / Print Shop Building. Exclude all site work
shown on sheets C2-Demolition, C4-Utilities, and C6-Grading and paving except
for work within the area defined on sheet A1.1 sheet note 8 near the Existing
Medium Security Facility. Exclude all work on all levels, rooms, roof, foundation
and slab portions as indicated on the drawings. Work to also exclude all
associated structural, mechanical, electrical & plumbing. Size all electrical utilities
and provide system stub outs to allow for connection to future build out of Video
Visitation / Print Shop Building. All electrical and low voltage underground utility
loops connecting new Jail Building to existing Adult Detention Facility shall remain
in scope.
Detailed descriptions of the Deductive Items-Primary are contained on Sheet A0.0 of the
Drawings and depicted pictorially elsewhere in the drawings.
3. If a Proposer is unable to propose a Project that does not exceed the Stipulated Sum, even
after taking into account all of the Deductive Items-Primary, the Proposer’s Proposal will be
deemed responsive only if the Proposer also includes in its Proposal Form one or more
Deductive Items-If Necessary, which both (a) comprise a Project that meets the CSF’s and
(b) permit the Proposer to propose a Project that, taking into account both all Deductive
Items-Primary and Proposer’s proposed Deductive Items-If Necessary, will permit Proposer
to propose a Project for a price that does not exceed the Stipulated Sum.
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a. Other than the foregoing, Proposers are not encouraged to propose Deductive Items-If
Necessary.
b. County will determine acceptability of Deductive Items-If Necessary in its sole discretion.
4. Project also includes two (2) different types of Enhancements. The first are the following
“Additive Alternates,” listed in no particular order:
a.
b.
c.
d.
e.
f.
g.
h.
Project cost of implementation of Project Stabilization Agreement
Change asphalt parking lot in sally port area to reinforced concrete parking lot
Provide two walkthrough metal detectors in corridor 1107 and intake circulation
1061 final location as directed by owner. See spec section 28 13 53
Provide Jail Management system - (Atims JMS ) as approved by owner
Provide full body scanner (similar to Nova-CONPASS) with conditioned enclosure,
in sally port adjacent to intake area. Final location and enclosure design as
directed and approved by owner.
Provide water softener/ treatment system for both new facilities
Provide X-ray package inspection system in new detention facility location as
directed by owner. See spec section 28 13 53
Provide “Pipe-watch system” similar to Guard Tour-Guard 1 Plus as approved by
owner
Detailed descriptions of the Additive Enhancements are contained on Document 00 7349
(Project Stabilization Agreement) and Sheet A0.0 of the Drawings and depicted pictorially
elsewhere in the drawings.
5. In addition to the Additive Enhancements, Proposers are encouraged to propose other
enhancements that could improve the Project, referred to as “Voluntary Enhancements.”
Voluntary Enhancements may include, without limitation, the following:
a.
b.
c.
d.
e.
f.
Furnish extended warranties and guarantees for major equipment.
Any design feature that would increase safety and security for staff and/or inmates
beyond that required by the Bridging Documents.
Any design feature or material specification that would increase reliability/durability of
facility operations or reduce the cost of facility maintenance beyond that required by the
Criteria Documents.
Increased longevity and durability for equipment or materials.
Extend roofing warranties from 10 to 20 years for buildings with roofing membranes.
Reduce or compress project delivery schedule.
6.
All Proposers must include pricing for each individual Additive Enhancement and Voluntary
Enhancement on Document 00 4200 (Proposal Form) Schedules 2.4A and 2.4B,
respectively.
7.
For each Deductive Item-If Necessary and Voluntary Enhancement, submit the following:
a. A unique enhancement identification number (to be used in Proposal Form Schedule
2.3 or 2.4B, as applicable);
b. A narrative description of the Deductive Item-If Necessary or Voluntary
Enhancement;
c. A list/description of benefits to the County;
d. Affected Specification/Bridging Documents section references and changes (if
applicable);
e. New performance criteria (if applicable);
f. New concept drawings (if applicable);
g. A comparison between the original Specification/Bridging Documents requirements
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and the proposed Enhancement; and
h. Cost benefit analysis (if applicable).
8.
County will take Deductive Items (Primary and If Necessary) and Enhancements (Additive
and Voluntary) into account in determining Contract Sum only if actually included in
Contract, either at time of award (see Document 00 5100 Notice of Conditional Award and
Document 00 5200 Agreement paragraph 1.02.B) or, with respect to Enhancements and
Deductive Items-If Necessary, subsequently as an Alternate (see paragraph 3.02.E.10
below)
9.
All Deductive Items-If Necessary and Enhancements (Additive and Voluntary) which are
not included in Contract at time of award shall become Alternates. Owner may add any
Deductive Items-If Necessary or Alternate to Contract, at price indicated in Document
00 4200 (Proposal Form) Schedules 2.3, 2.4A or 2.4B, as applicable, by notifying DesignBuild Entity no later than the date indicated for each item in Schedules 2.3, 2.4A or 2.4B, as
applicable (”County Decision Point Date”). See also Document 00 5200 (Agreement)
paragraph 1.03.
Other Alternates.
1.
Potential Contractor Controlled Insurance Program (CCIP) Option.
a. Document 00 7316 (Insurance and Indemnification), Exhibit I, Article 2, identifies
Contractor Controlled Insurance Program (“CCIP”) and other insurance requirements
the successful Proposer will need to comply with if Owner elects to have DesignBuild Entity provide certain insurance under a CCIP, in lieu of Owner providing that
insurance under an Owner Controlled Insurance Program (OCIP). Proposal Form
includes CCIP Option as an Other Alternate (which shall not be taken into account in
evaluating Proposers for award of Contract). See also Section 01 2100 Allowances
para. 1.03.
b. In addition to providing CCIP Option pricing in Proposal Form, Proposer’s Technical
Proposal Submission must include a section identifying all (if any) CCIP Option terms
that Design-Build Entity would be unable to satisfy or comply with if Owner elects the
CCIP Option, and any material differences between Proposer’s CCIP and the CCIP
described in Document 00 7316.
c. Owner may elect to utilize an OCIP, CCIP or any other insurance program in its sole
discretion.
Proposal Guide
To aid Proposers in preparing and submitting their Proposals, the following is provided as a guide:
The certification of the Stipulated Sum must be without any conditions and/or alterations and/or
exceptions (other than as provided in paragraph 1.02E above).
Design-Build Agreement administration refinements, conditions regarding price escalation,
Design-Build Agreement language modifications, value engineering to attain County’s budget,
additional allowances that limit the extent of work, modifications to RFP documents that reduce
the RFP requirements or scope of work, and/or infer pre-approval of substitutions etc., or any
other conditions, clarifications that reduce the requirements and/or infer a pre-approval of a
change to the requirements or a conditional acceptance of the ICADF Project Proposal will not be
allowed and may be the basis for considering the ICADF Project Proposal to be non-responsive
at the sole discretion of the County.
Substitutions: It is the intent of the County to utilize the creative expertise of the Proposers. The
requirements of the Contract Documents establish the design intent, level of quality and utility and
special requirements. Proposers may propose, as Voluntary Enhancements, alternate materials,
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methods, and means to achieve the required results. However, the burden of compliance with the
intent of Bridging Documents remains with the Proposer.
The evaluation of the Proposals during this selection phase is not intended to be final
judgment on the validity or acceptability of alternate solutions.
Proposals for substitutions must be made in conformance with the Contract Documents and be
made on a system-wide basis such that the County is not asked to piecemeal its review of
individual elements of a system. The County will reasonably cooperate in considering and
reviewing substitutions and/or modifications. The County is not required, however, to approve
substitutions and/or modifications that would change or reduce the performance standards,
intended use, and/or value of the Site Project.
The acceptance of, and/or the issuance of a stipend in connection with the ICADF Project
Proposal, does not constitute acceptance by the County that any or all of the proposed elements
are in conformance with the Contract Documents.
The Proposer is responsible for foreseeable site conditions and hazardous materials to the extent
described in the Proposal Documents and/or that could be reasonably inferred by the Proposers
based on their experience and expertise on similar projects.
Proposers are required to perform their own site investigations.
PROPOSAL RECEIPT AND EVALUATION
General
Proposals will be evaluated in a two-stage process. In the first stage (“Stage 1”), all six prequalified Proposers will participate. In the second stage (“Stage 2”), only the three Proposers
who score the highest in Stage 1 (“finalists”) will be asked to participate. The three finalist
Proposers will be asked to submit best and final Proposals, and if award is to be made it will be
based on the best and final Proposal.
All three pre-qualified Proposers who are not awarded the Contract are eligible to receive a
stipend of $50,000 for their participation in the Proposal process. In exchange for eligibility to
receive the stipend, participation in the Proposal process, and subject to compliance with the
obligations herein, all pre-qualified Proposers shall agree to the following conditions:
1.
Any pre-qualified Proposer not awarded the Contract shall agree not to protest the award of
the Contract to a different pre-qualified Proposer.
2.
All Proposal documents and other submissions and concepts discussed by any prequalified Proposer shall become the property of the County.
Any pre-qualified Proposer that fails to submit a responsive Proposal (including without limitation
withdrawing from the competition as provided in paragraph 1.02E above), and any finalist
Proposer that fails to submit a responsive best and final Proposal, shall not receive a stipend.
Proposal Receipt and Evaluation
Owner shall date and time stamp Proposals on receipt. Proposals will not be opened publicly, but
may become public as described below.
Owner will open the Proposals, and perform a preliminary review to identify any patently defective
Proposals. Owner action on defective Proposals may include refusal to evaluate such Proposals
and elimination of Proposer submitting such Proposals from the Proposal process. Owner
reserves all rights to take any action consistent with the requirements of this Document 00 1119
(Request for Proposals), including, without limitation, requesting additional information after
receipt and opening of Proposals and waiving any inconsequential defects.
All Proposals from Proposers which remain after the preliminary review shall be evaluated by one
or more Selection Committee(s), which will be comprised of individuals selected by the Owner.
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The Selection Committee(s) will review the Proposals and award points using the methodology
described in this Document 00 1119.
Interviews / Presentation
Following receipt and evaluation of Proposals, each of the six Proposers may be invited to a 2hour, confidential and proprietary interview/presentation. The interview/presentations are
anticipated to take place during the week of October 12, 2015. At that time, each Proposer will
have an opportunity to discuss its Proposal in detail with the Selection Committee. This may be
another opportunity for County to request additional clarification. In these interviews, the
Proposer and its team of contractors, architects, engineers, and specialty consultants will present
the Proposal, and respond to questions from the Selection Committee. Each Proposer must have
their proposed key personnel assigned to the ICADF Project present as the primary
representatives during this process. The interview/presentation will be hosted by each Proposer
at a venue of Proposer’s choosing within metropolitan El Centro, CA. The specific date(s) and
times for each Proposer’s interview will be established and announced at a later date.
Following the interview/presentations, Owner will select three finalists to submit best and final
Proposals (Stage 2), and the deadline for submission.
Owner reserves the right to establish additional procedures for the interview/presentations, and
will notify all Proposers if Owner exercises this right.
In evaluating Proposals (both Stage 1 and Stage 2), Owner will consider the information provided in
the Proposer’s Proposals, the Proposer’s compliance with the prescribed requirements, and such
other data as may be requested in this Document 00 1119 (Request for Proposals), Proposer’s
interview/presentation, or any other items provided prior to the issuance of Document 00 5050
(Notice of Intent to Award). Owner’s evaluation of Proposals will follow the methodology described
in this Document 00 1119.
Owner may conduct such investigations as Owner deems necessary to assist in the evaluation of
any Proposal and to establish the Proposer’s responsibility, qualifications and financial ability,
proposed designers, subcontractors, suppliers and other persons and organizations to perform and
furnish the Work in accordance with the Contract Documents and Proposer’s proposed price to
Owner’s satisfaction within the prescribed time. Owner shall have the right to communicate directly
with Proposers’ Surety regarding Proposer’s bonds.
Owner will resolve discrepancies between (1) the multiplication of units of Work and unit prices in
favor of the unit prices; (2) the indicated sum of any column of figures and the correct sum thereof in
favor of the correct sum; and (3) written words and figures, or words and numerals, in favor of the
words.
Evaluation Factors/Best Value
Maximum Points for Each Evaluation Factor For each of Stage 1 and Stage 2, Owner will
evaluate each Proposal based upon the following factors, with the maximum number of points
allocated to each factor as indicated in the Points Matrix below.
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EVALUATION FACTORS
Maximum Points
I.
Proposed Team Technical Design and Construction
Expertise
15
II.
Proposed Design and Design Approach
20
III.
Base Project Pricing
30
IV.
Project Pricing – Deductive Items / Enhancements /
Alternates
15
V.
5
VI.
Preliminary Baseline Design/Construction Schedule
5
VII.
Life-Cycle Costs over 30 Years
5
VIII.
Quality of Proposal / Presentation and Questions
5
Total Maximum
100
Evaluation Factor Description.
1.
Factor # I: Technical Design and Construction Expertise of Proposed Dedicated Staff
Team (including Designers and Subcontractors)
a.
2.
The Proposer whose proposed team, including designers and Designated
Subcontractors (see paragraph 3.02A above), is determined by Owner to be the
most qualified, when compared with the teams proposed by the other Proposers, will
receive the maximum number of points for this factor. All other Proposers will
receive fewer points, as determined by Owner.
Factor # II: Proposed Design and Design Approach to Architectural Aesthetics, Design
Innovation and Project Requirements.
a.
b.
The Proposer whose proposed Project design, and approach to designing the
Project, in a manner which provides Owner with the best combination of quality,
utility, strategic approach to designing the project, architectural aesthetics of the
proposed design solutions, and design innovation, while still complying with all
Project Operational, Performance and quality requirements (see paragraph 3.02B
above), is determined by Owner to be the best, when compared with the design and
approaches proposed by the other Proposers, will receive the maximum number of
points for this factor. All other Proposers will receive fewer points, as determined by
Owner.
For purposes of this evaluation factor: The term “architectural aesthetics of the
proposed design solutions” shall broadly encompass the totality of a Proposer’s
proposed design approach and innovative solutions, including the quality and
responsiveness of any Plans, Drawings, Schematics, Specifications, and similar
Design Documents submitted with the Proposal. Presentation drawings which
adequately depict the proposed appearance, functionality and layout of the facility
are highly encouraged.
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3.
Factor III: Project Pricing
a.
4.
A Proposer that selects Package F (Base Project with all Deductive Items-Primary),
as described in more detail in Document 00 4200 Proposal Form, Part I and Part II
will receive 30 points.
Factor IV: Project Pricing – Deductive Items / Enhancements / Alternates
a.
b.
c.
d.
This factor is divided into six possible Proposal Packages, each with a designated
number of points, based on what Project features each Proposer will provide for the
Stipulated Sum of $28,240,344. See Document 00 4200 Proposal Form, Part I and
Part II.
As described in more detail in the Proposal Form, Proposal Packages include:
1)
Package A
Base Project with no Deductive Items, worth 40
points.
2)
Packages B, C, D and E Base Project with one or more Deductive Items –
Primary, worth between 33 and 41 points.
3)
Package G
Base Project with all Deductive Items-Primary,
and one or more acceptable Deductive Items-if
Necessary to be proposed by Proposer, worth less
than 30 points, as determined by County.
Any Proposer that selects Package A may receive up to an additional 3 points for
this factor by agreeing to include Enhancements (Additive or Voluntary) which would
not cause Contract Sum to exceed the Stipulated Sum. (See Document 00 4200
Proposal Form, Part 2.4)
Any Proposer that does not agree to provide any Proposal Package for the
Stipulated Sum of $28,240,344 will be considered non-responsive (see paragraph
1.02 above).
5.
Factor # V: Draft Project Management Plan
a.
The Proposer whose draft Project Management Plan, including the clarity of the
intent of each individual item and the continuity of all items comprising the overall
plan (see paragraph 3.02C above), is determined by Owner to be the most
thorough, comprehensive, and likely to achieve the highest quality project, when
compared with the draft management plans proposed by the other Proposers, will
receive the maximum number of points for this factor. All other Proposers will
6.
Factor # VI: Preliminary Baseline Design/Construction Schedule.
a.
The Proposer whose Preliminary CPM Schedule (see paragraph 3.02D above) is
determined by Owner to show a (i) recognition of and understanding of the tasks
necessary to complete the Project, (ii) clear identification of the process
requirements for each of the project stakeholders and all governing agencies that
will affect the project, (iii) acknowledgement of critical milestones, and (iv)
efficiencies that can be achieved in project delivery and also, (v) the earliest
realistically achievable completion dates, when compared with the Preliminary
Baseline Design/Construction Schedules proposed by the other Proposers, and
which includes a Key Personnel staffing schedule consistent with the proposed
progress of the Work, will receive the maximum number of points for this factor. All
other Proposers will receive fewer points, as determined by Owner.
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7.
Factor # VII: Life Cycle Costs over 30 Years
a.
8.
Owner is interested in constructing new facilities whose sustainable design results in
a low life cycle cost as calculated over a thirty (30) year period and in assessing
realistically achievable ideas for costs savings / enhancements / and/or proposed
systems to reduce the project’s operating costs. As such, Owner will evaluate Each
Proposer’s Life-Cycle Cost (LCC) analysis (see paragraph 3.02B.9 above) and
estimate the reasonably anticipated life cycle costs over 30 years associated with
each Proposal, based on each Proposer’s Base Project Plus Enhancements
reflected in Part II of Schedule of Proposal Prices in Document 00 4200 (Proposal
Form), and taking into account (i) replacement costs of any systems/components
whose service lives do not exceed 30 years, and (ii) annual price increases and
present value discounts identified in paragraph 3.02B.9 above. The Proposer
whose Proposal is (1) estimated to have the least expensive life-cycle costs over 30
years and (2) determined to contain the most realistic proposals for cost savings
shall receive the maximum number of points for this factor. All other Proposers will
Factor # VIII: Quality of Proposal / Presentation and Questions
a.
The Proposer whose Proposal is determined by Owner to be the most thorough,
comprehensive, and likely to achieve the highest quality project, when compared
with the Proposals by other Proposers, will receive the maximum number of points
for this factor. All other Proposers will receive fewer points, as determined by
Owner.
Best Value; Tie Breaker. The Proposal that receives the greatest total number of points based on
the above Evaluation Factors shall be considered to provide the Best Value to the Owner. In the
event of a tie, pursuant to Public Contract Code Section 20150.9, the County reserves the right to
select the Proposal which, in the Owner’s sole discretion, is determined to provide a superior
design and construction solution with regard to sustainability, efficiency, systems and processes,
as compared to the other Proposal receiving a tied score, shall be considered to provide the Best
Value to the Owner.
Modification / Addition of RFP Procedures
Owner reserves the right to modify existing procedures and/or establish additional procedures for
the Proposal process, and will notify all Proposers if Owner exercises this right.
AWARD
Notice of Intent to Award
If the Contract is to be awarded, Owner will notify the responsive Proposer whose best and final
Proposal is determined to provide the Best Value to the Owner. Owner shall issue Document 00
5050 (Notice of Intent to Award). Owner shall electronically mail the Notice to all finalist
Proposers who submitted best and final Proposals and all parties who requested that the Owner
provide such notice. The Notice shall identify the Design-Build Entity recommended for award.
Award of Contract
Upon completion of Owner’s evaluation of all Proposals, including without limitation all required
action by the Owner’s Board of Supervisors, Owner shall issue Document 00 5100 (Notice of
Conditional Award), which shall identify the next-two highest ranked Proposers.
Document 00 5100 (Notice of Conditional Award) shall, among other things, identify which
Additive and Voluntary Enhancements, and Deductive Items (Primary and If Necessary) (if any)
will be included in Work at time of award. All other Enhancements will become Alternates, each
of which will be subject to acceptance by County at the respective prices, and, with respect to
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Enhancements, until the respective dates (each, a “County Decision Point Date”), specified in the
successful Proposer’s final Document 00 4200 (Proposal Form) Schedules 2.4A and 2.4B.
Post-Notice of Conditional Award Requirements
After Notice of Conditional Award, the successful Design-Build Entity must submit the documents
listed in items 1 and 4 below no later than 5:00 p.m. on the date that is five business days after
issuance of Notice of Conditional Award, and the remaining documents listed below no later than
5:00 p.m. on the date that is seven (7) Days after receipt of all required consents from the DOF
(see paragraph 1.05 above). Execution of the Contract is dependent upon approval of these
documents:
1.
2.
3.
4.
5.
6.
Document 00 5200 (Agreement): To be executed by the successful Design-Build Entity.
Submit seven (7) copies, each bearing all required original signatures.
Document 00 6113.13 (Construction Performance Bond): To be executed by successful
Design-Build Entity and surety, in the amount set forth in Document 00 6113.13
(Construction Performance Bond). Submit three (3) copies, each bearing all required
original signatures.
Document 00 6113.16 (Construction Labor and Material Payment Bond): To be executed
by successful Design-Build Entity and surety, in the amount set forth in Document
00 6113.16 (Construction Payment Bond). Submit three (3) copies, each bearing all
required original signatures.
Document 00 6536 (Guaranty): To be executed by successful Design-Build Entity, in the
form set forth in Document 00 6536 (Guaranty). Submit seven (7) copies, each bearing all
required original signatures.
Insurance forms, documents, certificates and endorsements required by Document
00 7316 (Insurance). Submit one (1) copy, each bearing all required original signatures.
Any other document specified in Document 00 5100 (Notice of Conditional Award).
Failure to Execute and Deliver Documents
If the Design-Build Entity to whom the Contract is awarded fails or neglects to execute and deliver
all required Contract Documents including bonds, insurance certificates and other documents, as
required in paragraph 5.03 above, Owner may, in its sole discretion, deposit the Design-Build
Entity’s surety bond, cashier’s check or certified check for collection, and retain the proceeds as
liquidated damages for Design-Build Entity’s failure to enter into the Contract Documents.
Design-Build Entity agrees that calculating the damages Owner may suffer as a result of the
Design-Build Entity’s failure to execute and deliver all required Contract Documents and other
required documents would be extremely difficult and impractical and that the amount of the
Design-Build Entity’s required Proposal security shall be the agreed and presumed amount of
Owner’s damages.
Right to Reject Proposals
Owner may reject any and all Proposals and waive any informalities or minor irregularities in the
Proposals at its sole discretion. Owner also reserves the right, in its discretion, to reject any or all
Proposals and to re-issue a new Request for Proposals for the Project. Owner reserves the right to
reject any or all nonconforming, non-responsive, unbalanced or conditional Proposals, request
other proposals and to reject the Proposal of any Design-Build Entity if Owner believes that it would
not be in the best interest of the Owner to make an award to that Design-Build Entity, whether
because the Proposal is not responsive or the Design-Build Entity is unqualified or of doubtful
financial ability or fails to meet any other pertinent standard or criteria established by Owner.
Owner also reserves the right to waive informalities, inconsequential deviations or minor
irregularities not involving price, time or changes in the Work, to the fullest extent permitted by law.
For purposes of this paragraph, an unbalanced Proposal is one having nominal prices for some
work items and enhanced prices for other work items.
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GENERAL CONDITIONS AND REQUIREMENTS
Contact Information
Mailing and street address of Owner’s main office:
Attn:
Jose Castaneda
County of Imperial
Department of Public Works
155 South 11th Street
El Centro, CA 92243
Email: josecastaneda@co.imperial.ca.us
Telephone: (442) 265-1818
Questions and inquiries should be addressed to the above and to:
Attn:
Dan Ferguson
Vanir Construction Management, Inc.
701 B Street, Suite 1120
San Diego, CA 92101
Telephone:
619.233.0161
Fax:
619.233.0163
Email:
dan.ferguson@vanir.com
Wage Rates
Design-Build Entities are required to comply with all applicable state and federal prevailing wage
requirements and/or regulations. Copies of the general prevailing rates of per diem wages for
each craft, classification, or type of worker needed to execute the Contract, as determined by
Director of the State of California Department of Industrial Relations, are on file at Owner’s main
office and are deemed included in the Proposal Documents. Upon request, Owner will make
available copies to any interested party. State prevailing wage requirements are published by the
Director of the State of California Department of Industrial Relations and can be found online at
www.dir.ca.gov.
Equal Employment Opportunity
A.
Design-Build Entity shall comply with all applicable federal, state, and local laws, rules, and
regulations in regard to nondiscrimination in employment because of race, color, ancestry,
national origin, religion, sex, marital status, age, medical conditions, disability, or any other
reason.
Ownership of Documents
A.
All materials, including copyrights for original design work, submitted by Design-Build Entity in
response to this Request for Proposals shall become the property of the Owner.
Public Records Act Requests
Pursuant to the California Public Records Act, Owner will make available to the public DesignBuild Entity’s Proposals (to the extent opened), all correspondence and written questions
submitted during the Proposal period, all Proposal submissions opened in accordance with the
procedures of this Document 00 1119, and all subsequent Proposal evaluation information. Any
submissions not opened will remain sealed and eventually be returned to the submitter. Except
as otherwise required by law, Owner will not disclose trade secrets or proprietary financial
information submitted that has been designated confidential by Design-Build Entity. Any such
trade secrets or proprietary financial information that a Design-Build Entity believes should be
OAK #4847-6959-1330 v5
00 1119 - 20
RFP Addendum 2 Set
September 17, 2015
exempted from disclosure shall be specifically identified and marked as such. Blanket-type
identification by designating whole pages or sections shall not be permitted and shall be invalid.
The specific information must be clearly identified as such.
Upon a request for records regarding a Proposal, Owner will notify Design-Build Entity involved
within ten days from receipt of the request of a specific time when the records will be made
available for inspection. If the Design-Build Entity timely identifies any “proprietary, trade secret,
or confidential commercial or financial” information that Design-Build Entity determines is not
subject to public disclosure, and requests Owner to refuse to comply with the records request,
Design-Build Entity shall take all appropriate legal action and defend Owner’s refusal to produce
the information in all forums; otherwise, Owner will make such information available to the extent
required by applicable law, without restriction.
All materials included with and Information disclosed in the Proposal and the attendant
submissions are the property of Owner. Subject to the requirements in the Public Records Act,
reasonable efforts will be made to prevent the disclosure of information except on a need-to-know
basis during the evaluation process.
6.06
Definitions
Except as set forth herein, all abbreviations and definition of terms used in these Instructions are
set forth in Document 00 7253 (General Conditions) or Specifications Section 01 4200
(References and Definitions).
END OF DOCUMENT
OAK #4847-6959-1330 v5
00 1119 - 21
GENERAL NOTES
DIMENSIONS ARE ACTUAL AND ARE TO FACE OF STUDS,
FACE OF CONCRETE WALLS, FACE OF CMU WALLS, FACE
OF FRAMES OR CENTERLINE OF COLUMNS, UNLESS
NOTED OTHERWISE
ALL HOUSING AREAS SHALL BE DESIGNED WITH
ACOUSTIC PERFORMANCE LEVELS OF 70 DB MAX DURING
ACTIVITY PERIODS AND 45 DB MAX DURING SLEEPING
PERIODS
INTERIOR CMU WALLS SHALL BE 8" CMU U.O.N.
ALL OFFICE EQUIPMENT (PRINTERS, COMPUTERS,
COPIERS, DESKS, ETC.) BY OWNER
ALL CASEWORK WITHIN INMATE-ACCESSIBLE AREAS TO
HAVE LOCKS
NO EXPOSED PLUMBING LINES IN ANY INMATE
ACCESSIBLE AREAS - PROVIDE METAL CHASE WHERE
REQUIRED
2
ALL SINKS IN MEDICAL ROOMS AND ID AREA TO HAVE IR
HANDS FREE ACTIVATION
A0.3
2
5
3
4
7
SEE 1 / AJ2.5
MATCH LINE
PROVIDE SLOPED TOPS AT ALL UPPER CASEWORK WITHIN
INMATE-ACCESSIBLE AREAS
THIS DOCUMENT IS COPYRIGHT MATERIAL, ANY DISCLOSURE, UNAUTHORIZED USE,
DISSEMINATION OR DUPLICATION WITHOUT THE EXPRESS WRITTEN CONSENT OF VANIR
CONSTRUCTION MANAGEMENT IS PROHIBITED. ALL RIGHTS RESERVED.
PROVIDE BACKING PLATES AND CORRESPONDING GAUGE
METAL STUDS IN PARTITIONS AS REQ'D TO SUPPORT ALL
WALL MOUNTED ITEMS INCLUDING (BUT NOT LIMITED TO)
HANDRAILS, CASEWORK, CABINETS, TOILET ROOM
ACCESSORIES
EXTEND FURRING CHANNELS AND GYPSUM BOARD UP
MINIMUM 6 INCHES ABOVE FINISHED CEILING ON CMU
WALLS WHERE INDICATED
3
ALL GYP BOARD IN INMATE ACCESSIBLE AREAS TO BE
VERY HIGH IMPACT GYPSUM WALLBOARD WITH SECURITY
MESH BACKING
AJ4.1
7
SEAL PENETRATIONS THROUGH FIRE-RESISTANCE-RATED
CONSTRUCTIONS WITH THROUGH- PENETRATION
FIRESTOP MATERIAL AS REQUIRED TO ACHIEVE
RESPECTIVE FIRE-RESISTIVE RATING AND SMOKE
STOPPAGE
7
9
PROVIDE DETENTION APPROVED INMATE PLUMBING
FIXTURES
2016
Dormitory
F
2011
Toilet F
2012
County of Imperial - AB900 New Medium Security Detention Facility
ALL ROOMS AND BUILDING TO RECEIVE IDENTITY SIGNAGE
AND REQUIRED ADA SIGNAGE
Stair 2
1019
ALL INMATE ACCESSIBLE AREAS TO RECEIVE APPROPIATE
DETENTION GRADE SECURITY GLAZING, AND DETENTION
GRADE FIXTURES U.O.N.
2058
2012.1
ALL DOORS IN INMATE ACCESSIBLE AREAS TO RECEIVE
APPROVED DETENTION-GRADE HARDWARE.
ALL EXPOSED FASTNERS IN INMATE ACESSIBLE AREAS
SHALL BE TAMPER RESISTANT SECURITY FASTNERS
7
ALL DRAWINGS ARE DEVELOPED TO 'BRIDGING' LEVEL,
AND NOT ALL REQUIRED ELEMENTS ARE SHOWN (i.e. FIRE
SPRINKLERS, EXIT SIGNAGE, SUPPLY AND RETURN
REGISTERS, TOILET ACCESSORIES, ETC).
7
Hallway
6
2016
7
7
Control
Eqpt
2015
12' - 8"
Toilet E
2010
7
28' - 0"
2019
POWER OUTLETS IN ALL INMATE ACCESSIBLE AREAS TO
BE DETENTION GRADE APPROVED
8' - 8"
PROVIDE SMOKE DETECTOR GUARDS, TYP. OF ALL SMOKE
DETECTORS. PROVIDE BACKING TO PREVENT PULL-OUT
UP
PROVIDE POWER AND LIGHT FIXTURE AT ALL PLUMBING
ACCESS CHASES
Dormitory
E
2009
DORM F
10' - 4"
THE FACILITY SHALL BE DESIGNED AND CONSTRUCTED TO
AVOID ANY SURFACES, EDGES, FIXTURES OR FITTINGS
THAT CAN PROVIDE AN ATTACHMENT FOR SELF-INFLICTED
INJURY IN INMATE ACCESSIBLE AREAS.
Staff
Toilet
2014
ALL EXTERIOR AND INTERIOR WINDOWS IN
ADMINISTRATIVE SPACES, MEDICAL, AND EXAM OFFICES
TO RECEIVE WINDOW BLINDS
2014
2012
9
DORM E
ALL INDICATED SHELVING TO BE METAL (UON) AND 82"
HIGH BY CONTRACTOR . COORDINATE FINAL LAYOUT W/
OWNER
sv flooring
6
2020
9
UP
2013
Control
Central
2013
7
2023
AJ2.4 SHEET NOTES
1
2070
9
9
2
3
7
UP
UP
IT
2070
C
AJ5.4
4
5
DORM D
6
7
8
9
30' - 8"
DORM A
Typical
9
9
2
DORM C
DORM B
Dormitory
A
2001
UP
Ty
8"
pi
ca
l
T
CP
7
Toilet A
2002
Toilet D
2008
C
SG
7
4
PRELIMINARY DESIGN.
FOR DESIGN BUILD RFP.
NOT FOR CONSTRUCTION.
'-
7
7
SEE 1 / AJ2.5
C
SG
UP
30
MATCH LINE
T
CP
8
7
FLOOR FINISH SEPERATION CALLOUT- TYP ALL TEIR LEVEL
DORMS
MECHANICAL / PLUMBING CHASE, (TYP.)
TRUSSBUILT FLOOR MTD.SHOWER PARTITION WITH DOOR - 7'-0"
TO TOP OF WALL W/ 1' CLEAR UNDER DOOR TYP.
TRUSSBUILT FLOOR MTD TOILET PARTITION WITH DOOR - 5'-0"
TO TOP OF WALL W/ 1' CLEAR UNDER DOOR TYP.
METAL GRATE PLATFORM WITH ACCESS LADDER AND HINGED
ACESS HATCH TYPICAL AT PLUMBING CHASE
FLOOR MTD DOUBLE BUNK BED WITH DRAWERS TYP.
SHEET METAL MECHANICAL CHASE, (TYP.)
12" CMU TYP BETWEEN DORMS
RWL DOWN FROM ROOF DRAIN ABOVE, SEE PLUMBING.
PROVIDE ENCLOSURE TO CONCEAL EXCEPT WHEN LOCATED IN
PLUMBING CHASE OR VERTICAL SHAFT.
NOTE:
REFER TO ENLARGED FLOOR PLANS AND INTERIOR
ELEVATIONS SHEETS AJ5.1 THRU AJ5.5 FOR
ADDITIONAL SHEET NOTES INFORMATION
AJ4.1
Dormitory
D
2007
AJ2.4 Upper Level Housing Floor Plan
2026
8' - 8"
8/31/2015 11:20:09 AM C:\Users\dking\Documents\Arch_IC Jail_CENTRAL 270_david.king@vanir.com.rvt
5' - 4"
328 Applestill Rd. El Centro Ca 92244
7
7
PROVIDE FIRE EXTINGUISHER PER STATE FIRE MARSHAL,
MAXIMUM SEPARATION OF 75 LINEAR FEET, 5 FEET FROM
EXIT DOORS.
22' - 4"
DN
7
Exterior CMU or Conc Tilt W/ Mtl stud
Interior Furring & Insul
1
7
7
WALL LEGEND
Interior CMU
7
8/12/15
3
7
BRIDGING
DOCUMENTS
Exterior CMU of Conc Tilt
Revision Schedule
Interior Mtl. Stud - 3 5/8"
2
Toilet C
2006
Dormitory
C
2005
Dormitory
B
2003
RFP ISSUE
Interior Mtl. Stud - 6"
7
#
Toilet B
2004
Date
Description
**REFER TO SHEET A.03 FOR RATED WALL TYPES
WALL HEIGHT REQUIREMENTS:
9
THE FOLLOWING WALLS SHALL BE FULL HEIGHT TO THE
UNDERSIDE OF DECK ABOVE TYP. U.O.N.:
ALL CORRIDOR, VERTICAL CIRCULATION, FIRE OR SMOKE RATED
WALLS.
LOWER LEVEL-STRUCTURAL BEARING WALLS AS SHOWN ON
SJ2.2
UPPER LEVEL- ALL WALLS
SECURITY ZONES- ALL WALLS SEPARATING MAXIMUM SECURITY
ZONES AND WALLS SURROUNDING ROOMS 1047 PROP STG, 1050
DRESS OUT, AND 1051 DRESS
9
7
7
7
7
D
AJ5.1
7
7
7
KEY PLAN
7
7
JAIL
7
ADD #2
GRAPHIC SCALE
1
Author
Checker
T443
08/12/2015
Upper Level
Housing Floor Plan
7
6
Phase:
Drawn By:
Checked By:
Job No.:
Issue Date:
Tier Level Housing Floor Plan
1/8" = 1'-0"
0
8
16
24
9-15-15
AJ2.4

Vanir Construction Management Addendum No. Two (2) 1

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