db schenker shipping guidelines

DB SCHENKER SHIPPING
GUIDELINES
Shell Eco-marathon Asia 2016
Luneta Park, Manila, Philippines
Import Duties and Taxes in the Philippines
All importations
made to the
Philippines will be
taxed by the
Philippine
government.
Failure to submit
these documents
= Participant
pays duties and
taxes
With this, Schenker
will require you to
send some documents
ahead of time,
time, for
them to process your
import Duties and Tax
exemption.
Offshore and Onshore Forwarder Definition
OFFSHORE
FORWARDER
Forwarder in charge of
cargo at the country of
the Participant and its
air/sea shipment.
ONSHORE
FORWARDER
Forwarder in charge of
cargo as it arrives to
the Port of Manila.
5 Steps to Follow
1
2
3
Choose your own
Offshore Freight
Forwarder
Prepare your
Documents
Prepare for
Shipment
4
5
Vehicle Arrival in
Manila
Vehicle
Exportation
Note on step 4: Schenker Philippines is the nominated freight forwarder for onshore
Step 1: CHOOSE YOUR LOCAL OFFSHORE FORWARDER
A. Onshore and Offshore Forwarder Definition
CHOOSE YOUR OWN
OFFSHORE FORWARDER
Coordination and shipping of your vehicle cargo from your country port to the port of
Manila, Philippines. Your offshore forwarder will also re-export your vehicle cargo from
Manila port to your country port.
DB SCHENKER (REQUIRED)
ONSHORE FORWARDER
Movement of cargo within the Philippines
Delivery of cargo from Schenker Warehouse to SEM Event Site (Luneta Park)
After event, delivery of cargo from SEM Event Site (Luneta Park) to Schenker
Warehouse
Processing of Duties and Taxes Exemption for participants’ importation.
Clearance of your vehicle cargo from Manila port up to delivery to Schenker
warehouse
How to choose your Offshore Forwarder
You may choose Schenker or Non-Schenker Offshore Forwarder
If you choose...
NON-SCHENKER
Offshore Forwarder
Ensure that your Offshore Forwarder can:
1. Provide you an advance draft bill of
Lading document*
2. Landing certificate for re-exportation of cargo from
Philippines to your country
3. Clearly cover all shipping line charges **(for
Oceanfreight only)
* Some Forwarders do not provide advance draft Bill of
Lading
**Some shipping lines offer cheap rates
but doesn’t include additional surcharges
in Manila yet.
If you choose...
SCHENKER
Offshore Forwarder
Offshore Schenker and Onshore Schenker will ensure
these are all provided.
Step 2: PREPARE YOUR DOCUMENTS
A. Checklist
Send Soft Copy via Email not later than
Source
November 16, 2015
• Draft Bill of Lading
Offshore Forwarder
• Draft Commercial Invoice and Packing List
Participant
• Initial Photo of Participant’s Eco-car
Participant
• Participation Letter from University
Participant
• Certification (Oil and Fuel are drained and battery is disconnected)
Participant
• Guarantee Letter
DBS
Send Soft Copy via Email not later than
December 29, 2015
• Most Current Photo of the Eco-car
Participant
Send Hard Copy not later than
VIA SEAFREIGHT December 29, 2015 / VIA AIRFREIGHT January 12, 2016
• Original Copies of Commercial Invoice and Packing List
Participant
• Original Copies of Bill of Lading
Offshore Forwarder
• Original Fumigation Certificate
Offshore Forwarder
Step 2: PREPARE YOUR DOCUMENTS
B. Mailing Address and Deadline
Send Hard Copy of the documents to (via courier/package mail):
Mr. Mario Diaz
Schenker Philippines, Inc.
Global Projects, O&G Dept.
Km. 19 Schenker Compound, West Service Road Sucat, Paranaque City, 1700
Philippines
Send Soft Copy of the documents to:
semasia.freight.ph@dbschenker.com
IMPORTANT TO KNOW:
Late submissions will NOT be entertained for tax exemption. DB Schenker
needs enough time for the application of duties and tax exemption.
Shell and DB Schenker will not be held responsible for any issues or delay
with Customs Clearance due to late submission of required documents.
Should there be any additional charges i.e. port storage, demurrage, Duties
and Taxes will be for the account of the student
Step 2: PREPARE YOUR DOCUMENTS
C. SEMA 2015 Incidents
•
•
•
One of the teams has mistakenly placed a wrong Consignee name in the Actual/Final
Airway Bill of Lading when their car arrived in Manila airport. Due to a very complex
process in application of duty and tax exemption with DOF as well as Import Clearance
in Bureau of Customs, the team paid the duties and taxes of approx. USD 10,000.00 in
order to meet the event date.
Another team failed to send their car in Manila beyond the given arrival deadline so they
were forced to pay duties and taxes.
Another team went directly to Phil Customs to process their documents in releasing at
Manila airport however they were restrained by officers as they are not the official
broker.
IMPORTANT TO KNOW:
Late submissions will NOT be entertained for tax exemption. DB Schenker
needs enough time for the application of duties and tax exemption.
Shell and DB Schenker will not be held responsible for any issues or delay
with Customs Clearance due to late submission of required documents.
Should there be any additional charges i.e. port storage, demurrage, Duties
and Taxes will be for the account of the student
Step 3: PREPARE FOR SHIPMENT
A. Packing Your Equipment
Items should be packed in re-usable bolt and
nut, plywood/ timber cases.
For easy identification, Cases must
be marked on (2) two opposite
sides.
Front side marking is compulsory
All vehicles MUST have a unique “tamper
proof” identification/serial number* on
the engine and chassis of the vehicle for
the duties and taxes exemption.
Note:
Failure to unpack the crates before the event, students will be
charge USD 100.00 for unpacking.
Failure to repack the crates after the event, students will be charge
USD 100.00 for repacking.
Shipping Mark Format:
SEM ASIA 2016
[Name of the Team]
[Name of the Institute / University]
[Country of Origin]
Case No. (i.e. case 1 of 2) and it should tally
with your packing list/invoice
Dimension: L x W x H (cm)
Weight: XX kgs
STEP 4: VEHICLE ARRIVAL IN MANILA
Expected Dates of Arrival of Vehicles
Ocean Freight
Earliest: Jan. 4, 2016
Latest: Jan. 12, 2016
Air Freight
Earliest: Jan. 4, 2016
Latest: Jan. 12, 2016
NOTE:
1. Ensure to submit the documents required on the deadline to enable
DB Schenker to file Duties and Taxes, otherwise participant will pay.
2. Ask your Offshore Forwarder when you should ship out your car in
order to arrive at the Manila port on the dates stated above.
3. If ship by ocean, participants must request their offshore forwarder to
deal with shipping lines to provide 14-days container free time at
Manila port.
Step 5: VEHICLE EXPORTATION
B. Re-exportation Requirements
Provide the Landing Certificate, from your Offshore forwarder, to Schenker
Philippines
Cars must be pulled out from the Schenker warehouse not later than March 16, 2016.
If not, storage charges will be billed to participant. Your Offshore Forwarder must
handle this.
Cars must be re-exported outside the Philippines after the event, or not later than
two months.
The participant will, otherwise, be charged with the 150% bondable amount of the
assessed duty (30% of the invoice value), taxes (12% of the value) and premium bonds.
It is highly encouraged to...
Choose Schenker as Offshore
Forwarder
Connect with your Offshore
forwarder as early as now and
have a sample computation of
your vehicle shipment cost
Ensure your Offshore
forwarder can provide you with
an draft Bill of Lading before
November 16, 2015 for review
and checking.
Ship vehicles via Sea Freight
Contact
Schenker Philippines Inc.
Schenker Compound, Km. 19 West Service Road, Sucat,
Paranaque City, 1700 Philippines
IMPORTANT!
Tel. +63 2 982 9999
Please include the following
details in SUBJECT when sending
Look for :
email:
Mr. Mario Diaz ext. 1204 (focal)
•Team name
Mr. Elouim Celestial ext. 1206 (back up)
•University name
Department: Global Projects, Oil & Gas
•Country
Email: Semasia.freight.ph@dbschenker.com
Shipping information and files may be downloaded from Shell.com
http://www.shell.com/global/environment-society/ecomarathon/forparticipants/regional-information/asia/shipping-information.html
Eco-marathon-Asia@shell.com