No. 05

w No. 05
January – March 2011
USDP-R-PMU-10038
No. 05
January – March 2011
USDP-R-PMU-10038
ii
Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 CONTENTS CONTENTS ....................................................................................................................................... I LIST OF ANNEXES ............................................................................................................................. I LIST OF TABLES ................................................................................................................................ I LIST OF FIGURES ............................................................................................................................. II GLOSSARY, ACRONYMS, ABBREVIATIONS ...................................................................................... III 0 RINGKASAN LAPORAN KEMAJUAN USDP KE‐5 (JANUARI‐MARET 2011) ..................................... 1 0.1 KEGIATAN DAN PENCAPAIAN PERIODE JANUARI‐MARET .......................................................................... 1 0.1.1 Kemajuan Umum PPSP ............................................................................................................... 1 0.1.2 Acara‐acara utama USDP dan hasil‐hasilnya pada triwulan yang lalu. ....................................... 1 0.2 RENCANA KEGIATAN UNTUK TIGA BULAN BERIKUT: APRIL‐JUNI 2011 ...................................................... 2 0.2.1 Program PPSP ............................................................................................................................. 2 0.2.2 Dukungan USDP bagi kelembagaan dan penerapan PPSP .......................................................... 2 0.3 MASALAH DAN REKOMENDASI .................................................................................................................. 6 1 INTRODUCTION ........................................................................................................................ 11 1.1 BACKGROUND .............................................................................................................................. 11 1.2 PURPOSE OF THE QUARTERLY REPORTS ............................................................................................. 12 2 ACTIVITIES AND ACHIEVEMENTS OF THIS PAST QUARTER ......................................................... 13 2.1 GENERAL PROGRESS OF PPSP .......................................................................................................... 13 2.2 USDP’S MAIN EVENTS AND RESULTS DURING THE PAST QUARTER ........................................................... 13 2.3 PROGRESS USDP VERSUS SPECIFIED OUTPUTS AND TASKS ..................................................................... 14 3 PLANNED ACTIVITIES FOR NEXT THREE MONTHS: APRIL‐JUNE 2011 .......................................... 23 3.1 PPSP PROGRAM ........................................................................................................................... 23 3.2 USDP SUPPORT FOR PPSP INSTITUTIONALIZATION AND IMPLEMENTATION .............................................. 23 3.3 QUARTERLY BAR CHARTS OF ACTIVITIES FOR PPSP AND USDP ............................................................... 33 4 ISSUES AND RECOMMENDATIONS ............................................................................................ 45 5 MANAGEMENT ........................................................................................................................ 48 5.1 GENERAL ..................................................................................................................................... 48 5.2 STAFFING ..................................................................................................................................... 48 5.3 MEETINGS ................................................................................................................................... 49 6 COLOPHON .............................................................................................................................. 52 LIST OF ANNEXES Annex 1 Annex 2 Status Report on Earlier Issues and Recommendations ................................................. 1 List of Completed USDP Reports and Documents .......................................................... 1 LIST OF TABLES Tabel 0.1 Masalah dan Rekomendasi .......................................................................................... 7 Table 2.1 Specific activities of USDP in the reporting period (January–March 2011) .................... 14 Table 3.1 PPSP Program Activities and USDP Support Activities scheduled for next quarter (April‐June 2010) ......................................................................................................... 26 Table 4.1 Issues and Recommendations ..................................................................................... 45 Table 5.1 Engagement periods of international consultants in Q1‐2011 ...................................... 48 Table 5.2 Meetings/Workshops in January – March 2011 in which USDP has participated .......... 49 i Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 LIST OF FIGURES Figure 3.1 Figure 3.2 Figure 3.3 Figure 3.4 Figure 3.5 Bar chart of activities for PPSP .................................................................................. 34 Bar chart of Activities of USDP Cell at PMU ............................................................... 35 Bar chart of Activities of USDP Cell at PIU‐AE ............................................................ 38 Bar chart of Activities of USDP Cell at PIU‐IF ............................................................. 40 Bar chart of Activities of USDP Cell at PIU‐T .............................................................. 42 ii Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 GLOSSARY, ACRONYMS, ABBREVIATIONS ADB AKKOPSI AMDAL AMPL APBN APBD AusAID Bappenas CF CSS DAK DEWATS DG DMPSS DPM EHRA FAQ GoI INDII INKINDO INPRES ISSDP IUWASH KASN KMW KMP LARAP Loknas MDGs MOHA Monev PAN Pamsimas PF PHBS PIN PIU PIU‐AE PIU‐IF PIU‐T PM PMJK PMM PMU Pokja PPLP PPP PPSP PU QA Rakernas RPJMN Sanimas Satker SC SPM SSA SSK STBM : Asian Development Bank : Aliansi Kabupaten/Kota Peduli Sanitasi : Analisis Dampak Lingkungan (Environmental Impact Assessment) : Air Minum dan Penyehatan Lingkungan : Anggaran Pendapatan Belanja Negara (Revenue and Expenditure Budget) : Anggaran Pendapatan Belanja Daerah (Regional Revenue and Expenditure Budget) : Australian Government’s Overseas Aid Program : Badan Perencanaan Pembangunan Nasional (Ministry of National Planning) : City Facilitator : City Sanitation Summit : Dana Alokasi Khusus : Decentralized Wastewater Treatment System : Director General : Draft Memorandum Program Sanitation Sector : Draft Program Memorandum : Environmental Health Risk Assessment : Frequently Asked Questions : Government of Indonesia : Indonesia Infrastructure Initiative : Ikatan Nasional Konsultan Indonesia (The National Association of Indonesian Consultants) : Instruksi Presiden (Presidential Instruction) : Indonesia Sanitation Sector Development Program : Indonesia Urban Water, Sanitation and Hygiene : Konferensi Air Minum dan Sanitasi Nasional (National Water and Sanitation Conference) : Konsultan Manajemen Wilayah (Regional Management Consultant) : Konsultant Manajemen Provinsi (Provincial Management Consultant) : Land Acquisition and Resettlement Action Plan : Lokakarya Nasional (National Workshop) : Millennium Development Goals : Ministry of Home Affair : Monitoring and Evaluationf : Pokja AMPL Nasional (National Pokja AMPL) : Penyediaan Air Minum dan Sanitasi Berbasis Masyarakat (Water Supply and Sanitation Community‐Based) : Provincial Facilitator : Perilaku Hidup Bersih dan Sehat (Campaign for Clean and Hygienic Behaviour) : Pusat Informasi Nasional (National Information Centre) : Project Implementation Unit : PIU Advocacy and Empowerment : PIU Institutional and Finance : PIU‐Technical : Program Memorandum : Pemberdayaan Masyarakat dengan Pelibatan Jender dan Kemiskinan : Project Management Manual : Project Management Unit : Kelompok Kerja : Pengembangan Penyehatan Lingkungan Permukiman : Public Private Partnership : Program Percepatan Pembangunan Sanitasi (Sanitation Development Acceleration Program) : Pekerjaan Umum (Public Works) : Quality Assessment : Rapat Kerja Nasional : Rencana Program Jangka Menengah Nasional (National Medium Term Development Plan) : Sanitasi Berbasis Masyarakat : Satuan Kerja : Steering Committee : Standard Pelayanan Minimum (Minimum Standard Services) : Sanitation Supply Assessment : Strategi Sanitasi Kota (City Sanitation Strategy, or CSS) : Sanitasi Total Berbasis Masyarakat (Community‐Based Sanitation) iii Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 TNA TOR TOT TTPS UC‐PMU UC‐AE UC‐IF UC‐T USDP WASAP WATSAN WB YIS : Training Needs Assessment : Terms of Reference : Training of Trainers : Tim Teknis Pembangunan Sanitasi : USDP Cell at PMU : USDP Cell at PIU‐AE : USDP Cell at PIU‐IF : USDP Cell at PIU‐T : Urban Sanitation Development Program : Water and Sanitation Sector Monitoring : Water and Sanitation : White Book : Yayasan Insan Sembada iv Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 0
RINGKASAN LAPORAN KEMAJUAN USDP KE‐5 (JANUARI‐MARET 2011) 0.1
KEGIATAN DAN PENCAPAIAN PERIODE JANUARI‐MARET USDP memberikan layanan pendukung bagi PPSP, dan beroperasi dalam konteks dan dalam hubungannya dengan PPSP. Bab ini akan dibuka dengan suatu bagian tentang kegiatan‐kegiatan dan pencapaian PPSP selama periode yang dilaporkan dari sudut pandang USDP. PPSP diasumsikan akan menyusun laporan kemajuannya sendiri bagi Kementerian‐Kementerian yang terlibat. 0.1.1
Kemajuan Umum PPSP Kegiatan‐kegiatan dan pencapaian‐pencapaian utama dari PPSP selama tri wulan yang terkahir dapat disarikan sebagai berikut: 1.
Proses awal rekrutmen dan pemilihan Kota‐kota yang dilibatkan dalam program PPSP pada tahun 2012, termasuk penyelenggaraan Pertemuan‐pertemuan Konsultasi Regional/Konreg (Regional Consultation Meeting) untuk mendiskusikan persoalan‐persoalan masalah pemilihan kota 2012. 2.
Pembentukan sebuah Panel, terdiri atas anggota‐anggota PMU dan staf‐staf PIU, untuk meninjau kembali dan menilai isi dan kualitas BPS dan SSK. Dijadualkan Panel telah menyelesaikan peniliaian dokumen‐
dokumen untuk 25 kota pada bulan Juni. 3.
Persiapan rekrutmen dan penentuan PF/CF baru. 4.
Partisipasi pada pelatihan USDP mengenai pengembangan Modul‐modul Pelatihan dan pengembangan ketrampilan‐ketrampilan dan pengalaman melalui lokakarya TOT. 5.
Bekerja sama dengan USDP dan INKINDO Cabang DKI Jakarta, menyelenggarakan sebuah seminar bagi para calon Konsultan KMW sebagai bentuk persiapan dari keterjadualan tender untuk Konsultan‐Konsultan KMW. 6.
In collaboration with USDP and INKINDO Branch DKI Jakarta, organisation of a seminar for potential KMW Consultants in preparation of the scheduled tender for KMW Consultants. 7.
Persiapan lebih lajut mengenai RFP dan TOR untuk tender‐tender KMW dan KMP. 8.
Persiapan awal City Sanitasion Sumit X (Puncak Sanitasi Kota X) di Banda Aceh, diselenggarakan dari 29‐31 Mei 2011 di Balaikota Banda Aceh. 9.
Penyelenggaraan beberapa pertemuan Dewan Pengarah untuk mendiskusikan dan memutuskan isu‐isu strategis, seperti: persiapan KASN, persiapan CSS‐X, dan finalisasi rancangan INPRES mengenai Sanitasi, CLTS (STBM) dan Ketersediaan Air (dijadualkan diserahkan ke Kantor Presiden pada akhir bulan Mei). 0.1.2
Acara‐acara utama USDP dan hasil‐hasilnya pada triwulan yang lalu. Layanan‐layanan pendukung utama USDP untuk pengembangan dan pelaksanaan PPSP pada tri wulan yang lalu dapat disarikan sebagai berikut (untuk mengetahui daftar rinci keluaran‐keluaran dan tugas‐tugas dapat di baca pada bagian 2.3): 1.
Layanan pendukung untuk rekrutmen dan mobilisasi terhadap kota‐kota baru yang dilibatkan pada program PPSP 2012, mencakup peninjauan kembali penentuan kriteria, peninjauan kembali pedoman mengenai persiapan kelembagaan; disain dan pengembangan materi‐materi advokasi dan komunikasi terkait. 2.
Mendukung berbagai diskusi mengenai rekrutmen, penentuan dan pelatihan PF/CF; memberikan kontribusi berupa solusi terhadap kendala GOI yang kembali terjadi dalam menyediakan anggaran dengan jumlah dan pada waktu yang tepat. 3.
Meninjau kembali dan memutakhirkan TOR untuk KMW dan KMP sesuai anggaran‐anggaran GOI terendah yang tersedia untuk layanan‐layanan ini dan bukan pada anggaran‐anggaran yang sedianya direkomendasikan sebagaimana tertera pada rancangan TOR (oleh karena perencanaan anggaran yang tidak tepat pada tahun 2010); mendisain, menyiapkan dan mendanai sebuah seminar orientasi untuk calon‐calon Konsultan KMW bekerja sama dengan INKINDO DKI Jakarta dan PMU/PIU. 4.
Menyiapkan Materi‐materi Pelatihan dan Pelatihan untuk Pelatih (Training of Trainers/ToT) untuk empat jabatan kunci PPSP, khususnya untuk PF/CF baru; jejaring dengan lembaga‐lembaga pelatihan Indonesia yang mampu memainkan peran sebagai pengorganisir di waktu yang akan dating dan pelaksana berbagai peristiwa pelatihan PPSP; tahap‐tahap awal menuju disain Besar untuk program pelatihan menyeluruh PPSP. 5.
Pengembangan MONEV lebih lanjut, termasuk uji piranti QA untuk BKS dan SSK. 6.
Acara dan pendampingan untuk memperoleh persetujuan dari Kantor Presiden mengenai status INPRES untuk PPSP, yang semula dijadualkan untuk tri wulan ke tiga tahun 2010. 1 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 7.
Dukungan dan pendampingan terhadap persiapan dan penyelenggaraan berbagai peristiwa nasional seperti loka karya nasional mengenai rektrutmen dan penentuan kota‐kota yang terlibat di dalam PPSP 2012, Konvensi Sanitasi Nasional dan Penyediaan Air, proyeksi Puncak Sanitasi Kota pada tahun 2011, dst. 8.
Pembinaan dan pendampingan terhadap persiapan Panel PPSP untuk meninjau kembali dan menilai keluaran PPSP seperti BPS dan SSK. 9.
Pengembangan lebih lanjut terhadap percontohan mengenai perbaikan kapasitas kelembagaan dan kapasitas kinerja Pokja‐pokja tingkat Provinsi untuk dapat berkontribusi terhadap pelaksanaan PPSP dari tingkat Provinsi. 10. Lokakarya internal USDP untuk memutakhirkan visi terhadap isu‐isu strategis dan isu‐isu penting lainnya dengan dukungan PPSP pada tahun 2011. 11. Berpartisipasi di berbagai konsultasi publik mengenai BPS dan SSK, biasanya di Ibu Kota‐Ibu Kota Provinsi, memberikan umpan balik kepada Pokja dan KMW. 0.2
RENCANA KEGIATAN UNTUK TIGA BULAN BERIKUT: APRIL‐JUNI 2011 USDP memberikan layanan pendukung bagi PPSP. USDP bekerja dalam konteks dan dalam hubungannya dengan PPSP. Dengan demikian bab ini akan dimulai dengan bagian yang membahas rencana kegiatan PPSP untuk tiga bulan berikut sesuai dengan persepsi USDP berdasarkan pada berbagai pembicaraan dengan PMU dan PIU. PPSP diasumsikan akan menyusun laporan‐laprannya sendiri mengenai rencana kegiatan dan juga rencana kerja bagi Kementerian yang turut serta. 0.2.1
Program PPSP Kegiatan‐kegiatan yang direncanakan oleh PMU dan PIU bagi PPSP untuk periode Januari‐Maret 2011 dapat diringkas sebagai berikut (daftar jadwal kegiatan yang lebih rinci tercantum pada Tabel 3.1): Terkait pelembagaan PPSP: 1.
2.
3.
4.
5.
6.
7.
Menyempurnakan konsolidasi rencana‐rencana kerja PMU dan PIU untuk PPSP 2011. Internalisasi dan formalisasi Panduan Manajemen Program. Lokakarya nasional mengenai penentuan kota untuk periode 2012. Persiapan dan distribusi Surat Edaran mengenai partisipasi PPSP kepada Pemerintah Lokal. Pelatihan mengenai komunikasi pada aspek manajemen untuk Pokja‐pokja tingkat Provinsi. Persiapan Konvensi Sanitasi Nasional selanjutnya (Oktober 2011). Pemutakhiran kebijakan‐kebijakan investasi pada sanitasi dengan dukungan Roadmap PPSP. Terkait pelaksanaan tahap‐tahap PPSP: 1.
2.
3.
4.
5.
6.
7.
Rekrutmen dan penentuan PF/CF, dan pelatihan untuk PF/CF baru. Persiapan dan pelaksanaan City Sanitation Summit X (CSS X) di Banda Aceh bekerja sama dengan AKKOPSI. Finalisasi prosedur‐prosedur dan pendokumentasian INPRES untuk diserahkan kepada Presiden. Penentuan dan pengadaan KMW dan KMP, inisiasi kontrak‐kontrak di tingkat nasional dan provinsi. Distribusi dari persiapan Anggaran Pendapatan dan Belanja Daerah. Seminar Propinsi mengenai jejaring Kabupaten/Kota. Pelaksanaan dan penerapan EHRA sederhana. 0.2.2
Dukungan USDP bagi kelembagaan dan penerapan PPSP Pada tri wulan mendatang, kegiatan‐kegiatan dukungan utama berikut ini diramalkan untuk setiap Sel USDP (daftar jadual kegiatan‐kegiatan yang lebih rinci dapat dibaca pada Tabel 3.1): Sel USDP di PMU (Bappenas): 1.
Mendukung pemerintah, melalui Pokja AMPL, di dalam sosialisasi INPRES mengenai percepatan pembangunan sanitasi pemukiman penduduk dan hukum yang mengaturnya (INPRES). 2.
Mendukung dan mendampingi PMU, termasuk kelompok kerja nasional untuk Air dan Sanitasi (POKJA AMPL), di dalam kerangka regionalisasi Pokja. 3.
Mendukung dan mendampingi Pokja AMPL Nasional untuk menyiapkan Konferensi Nasional Pembangunan Sanitasi. 4.
Terus mendukung PMU dalam melaksanakan kegiatan‐kegiatan di dalam konteks manajemen pengetahuan. 2 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 5.
Mendukung PMU di dalam mengawal pelaksanaan Pengawasan dan Evaluasi berbasis Laman (web‐based Monev). 6.
Mendukung PIU‐AE di dalam melaksanakan sosialisasi kebijakan hukum dan peraturan PPSP. 7.
Terus mendukung PIU‐AE di dalam persiapan program. 8.
Terus mendukung PIU‐AE di dalam memfasilitasi Kementeriannya mendampingi AKKOPSI dalam menyelenggarakan CSS X pada tahun 2011 yang akan diselenggarakan di Banda Aceh. 9.
Mendukung PIU‐IF di dalam memfasilitasi Kementeriannya menyiapkan peraturan dan ketetapan lainnya untuk menghimpun komitmen‐komitmen dalam membangun kesadaran akan kewajiban dari semua jenjang pemerintahan, masyarakat dan pihak‐pihak swasta untuk mengalokasikan anggaran investasi mereka di sektor sanitasi. 10. Terus mendukung UC‐IF di dalam memfasilitasi hal‐hal terkait program peningkatan kapasitas untuk memperbaiki kualitas dan profesionalitas layanan‐layanan dari semua unit lembaga‐lembaga PPSP dan pada Pokja‐pokja tingkat Provinsi yang terpilih. Secara khusus terkait dengan Tim 6: 11. Lebih meningkatkan pemanfaatan sistim pengawasan dan evaluasi berbasis web untuk mengembangkan CSS: mempromosikan tahap pengembangan SSK. 12. Menilai rancangan WB yang diserahkan oleh Pokja. 13. Mempromosikan hasil‐hasil Pengawasan dan evaluasi (Monev). 14. Konsultasi regional mengenai rancangan‐rancangan WB. 15. Kunjungan lokasi ke kota‐kota yang terpilih dan mengembangkan pembelajaran pada tri wulan ke dua. 16. Mendampingi pelaksanaan klinik‐klinik hub dan pelatihan. Sel USDP pada PIU‐AE (Kementerian Kesehatan), termasuk Tim 1: 1.
Berbagi dan mentransfer pengetahuan ke Tim PIU‐AE mengenai pelaksanaan peran dan tugas mereka. 2.
Pendampingan teknis dan penilaian kualitas terhadap materi/piranti, kampanye, dan pengembangan promosi untuk PMU dan tim pelaksana PPSP yang lain. 3.
Pelaksanaan pengarusutamaan aspek‐aspek PMJK, Promosi Higenitas dan kemitraan Pemerintah dan Swasta. 4.
Mengembangkan dan memproduksi kembali materi‐materi dan piranti‐piranti komunikasi. 5.
Mendampingi tim PIU‐AE di dalam menilai WB, CSS dan PM (kualitas isi dan rasa memiliki). 6.
Mengembangkan kapasitas anggota‐anggota PIU‐AE untuk mengawasi, mengevaluasi dan mengembangkan semua komunikasi dan advokasi serta pemberdayaan nilai‐nilai mendasar dan misi PPSP (pelatihan partisipatif mini). 7.
Memfasilitasi perbaikan disain kelembagaan PIU‐AE. 8.
Pelatihan‐pelatihan dan lokakarya ketrampilan komunikasi untuk kampiun‐kampiun PPSP, agen advokasi dan komunikator‐komunikator. 9.
Menginternalisasikan prinsip‐prinsip, ketrampilan/pengetahuan advokasi dan pemberdayaan, menerapkan studi/penilaian dan merancang SSK. 10. Mendampingi PIU‐AE di dalam menggunakan sistim pengawasan dan evaluasi dari PPSP. 11. Berkontribusi di dalam acara‐acara dan pelatihan‐pelatihan PIU, PMU dan AKKOPSI serta mengawasi kulaitas materi/piranti komunikasi. 12. Berkontribusi di dalam persiapan dan disain konseptual, silabus peningkatan kapasitas untuk komunikasi, dan mendukung pelaksanaan pelatihan untuk pelatih (ToT) dari WB dan CSS untuk tim PMU dan PIU. 13. Memberikan input‐input dan dukungan terhadap UC PIU‐AE dan PIU dan PMU yang lain di dalam menyelenggarakan dan melaksanakan lokakarya di tingkat nasional dan/atau regional untuk menyebarluaskan/mensosialisasikan peraturan PPSP dan persiapan kelembagaan PPSP di tingkat nasional, provinsi dan kabupaten/kota. 14. Mendukung UC PMU untuk mendukung PMU di dalam menyelenggarakan dan melaksanakan lokakarya‐
lokakarya, pelatihan‐pelatihan dan acara‐acara bersifat pengetahuan bertaraf nasional. 3 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 15. Mendukung UC PMU untuk memastikan bahwa semua pedoman/piranti yang dihasilkan; disain dan panduan konseptual disebarluaskan dan dibagikan secara tepat kepada pihak‐pihak terkait yang sesuai. 16. Menyediakan dukungan kepada fasilitator 2011 (CF/PF dan tim pendampingan teknis) di berbagai pelatihan dan coaching. Sel USDP pada PIU‐IF (Kementerian Dalam Negeri) 1.
Menyiapkan Disain Besar (Grand Design) Peningkatan Kapasitas PPSP. 2.
Memperbaiki modul‐modul pelatihan dengan basis hasil‐hasil ToT. 3.
Memfasilitasi pertemuan Pelatih sebagai tindak lanjut ToT WB dan CSS. 4.
Menyiapkan disain, silabus, dan melakukan koordinasi fasilitasi pelaksanaan program pelatihan untuk KMW dan KMP. 5.
Menyiapkan disain, silabus dan melakukan koordinasi program pelatihan untuk Pokja provinsi mengenai pengembangan fasilitasi WB, CSS dan Memorandum Sektor Program Sanitasi (Memorandum Program Sanitation Sector/MPSS). 6.
Menyiapkan disain dan memfasilitasi pelaksanaan dari pengembangan tim (team building) USDP, PMU dan PIU. 7.
Mengevaluasi program pelatihan PPSP 2011. 8.
Menyediakan input untuk rancangan INPRES PPSP. 9.
Melaksanakan pemetaan kelembagaan, pelatihan tematis, penguatan kelembagaan dan pengawasan dan evaluasi pada enam provinsi percontohan: Sumatera Selatan, Jawa Tengah, Jawa Timur, Bali, Kalimantan barat, dan Kalimantan Selatan. 10. Menyiapkan panduan penguatan kelembagaan terhadap Pokja provinsi. 11. Memberikan dukungan dalam pemutakhiran Panduan mengenai persiapan kelembagaan dan indikasi kegiatan‐kegiatan program PPSP pada tingkat lokal. 12. Menyediakan dukungan untuk sosialisasi surat edaran Menteri Dalam Negeri ke provinsi dan kota madya yang terpilih untuk PPSP 2012 terkait persiapan Pokja dan alokasi anggaran. 13. Menyiapkan panduan mengenai regulator dan operator sektor sanitasi. 14. Mendukung pemutakhiran identifikasi Sumber Panduan dan Mekanisme Pendanaan sektor sanitasi. 15. Mendukung memfasilitasi program pelatihan identifikasi Sumber dan Mekanisme Pendanaan sektor sanitasi. 16. Tambahan: Menyiapkan disain, silabus, dan melakukan koordinasi fasilitasi program pelatihan untuk PF dan CF untuk memfasilitasi pengembangan WB, CSS dan Memorandum Sektor Program Sanitasi (Memorandum Program Sanitation Sector/MPSS). 17. Memenuhi dukungan pelaksanaan umum di dalam menguatkan organisasi AKKOPSI dan pusat pelatihan sektor swasta. 18. Mendukung rektrutmen fasilitator. 19. Menyediakan dukungan terhadap penilaian kualitas WB dan CSS. 20. Mendukung di dalam pengembangan Panduan Memorandum Program untuk aspek‐aspek kelembagaan dan financial (catatan untuk Panduan). 21. Memberikan dukungan panduan mengenai penguatan kelembagaan Pokja kabupaten dan kota pada masa memorandum program. 22. Menyiapkan panduan mengenai Kemitraan Pemerintah dan Swasta (Public Private Partnership/PPP) untuk aspek kelembagaan dan finansial. 23. Memberikan input mengenai pengembangan dan kinerja Pelatihan Web PPSP. 24. Memastikan semua pedoman dan panduan disebarluaskan dan dibagikan secara tepat kepada para pemangku kepentingan yang relevan. 4 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 Secara khusus untuk Tim 2: 25. Menyelenggarakan pelatihan tematik di enam provinsi percontohan: Sumatera Selatan, Jawa Tengah, Jawa Timur, Bali, Kalimantan barat, dan Kalimantan Selatan. 26. Melanjutkan menyiapkan panduan mengenai penguatan kelembagaan dari Pokja provinsi. 27. Memberikan dukungan di dalam pemutakhiran panduan persiapan kelembagaan dan indikasi kegiatan‐
kegiatan program PPSP di tingkat lokal. 28. Memberikan dukungan panduan mengenai penguatan kelembagaan Pokja kabupaten dan kota pada masa memorandum program. 29. Memberikan input untuk rancangan INPRES PPSP. 30. Mengembangkan input‐input strategis bagi Kebijakan Menteri Dalam Negeri di dalam menekankan kewajiban dukungan anggaran daerah untuk pelaksanaan PPSP pada tingkat lokal. 31. Memberikan dukungan untuk sosialisasi surat edaran Menteri Dalam Negeri kepada provinsi dan kotamadya terpilih untuk PPSP 2012 terkait persiapan Pokja dan alokasi anggaran. Sel USDP pada PIU‐T (Kementrian Pekerjaan Umum): 1.
Mendampingi di dalam penyiapan TOR KMW mengenai rekrutmen KMW pada tahun 2012. 2.
Mendampingi di dalam mengidentifikasi dan menentukan kebutuhan‐kebutuhan fasilitator untuk PPSP 2012 (tahap 3). 3.
Meninjau kembali pedoman‐pedoman dan panduan‐panduan terkait pada tahap CSS. 4.
Menyediakan klinik coaching rutin untuk KMW, secara tidak langsung CF/PF (pada tingkat regional). 5.
Memberikan dukungan pada implementasi Penilaian Kualitas WB dan CSS melalui forum panel. 6.
Memberikan dukungan dalam penerapan Pendekatan Penetapan Prioritas pada Peristiwa‐Peristiwa Pengetahuan di dalam pengembangan WB. 7.
Mendukung dan memberikan input‐input mengenai Lokakarya Regional CSS dan WB (berbasis regional dan/atau pada kota‐kota yang terpilih). 8.
Mendukung penerapan “sistim Hub” – Pertanyaan dan Jawaban. 9.
Finalisasi dan perbaikan lanjutan jangkauan kegiatan dan rencana kerja untuk melengkapi dukungan USDP terhadap KMP dan PF/CF. 10. Melanjutkan menyusun dan memfinalisasi dokumen‐dokumen pendukung untuk tahap pelaksnaan yang terkait dengan pengadaan, manajemen kontrak, supervisi konstruksi, penilaian dan pengendalian kualitas dan pengawasan dan evaluasi. 11. Menyiapkan TOR dan Panduan untuk klinik‐klinik coaching, dikelola untuk mendukung dan meningkatkan kinerja KMP dan PF/CF. 12. Mendampingi PIU‐T dengan identifikasi 3 proyek percontohan yang sesuai dan penyeleksian (kemungkinan alternatif) pilihan‐pilihan teknologi. 13. Dukungan terus‐menerus untuk melaksanakan pengawasan atas PPSP (pengembangan PM, CSS, WB). 14. Mendampingi UC‐AE dengan secara efektif menyebarluaskan Pedoman dan Manual kepada para pemangku kepentingan yang relevan. 15. Membantu UC‐AE di dalam mendukung PIU‐AE di dalam menyelenggarakan lokakarya/roadshow untuk membangun komitmen kota‐kota atas partisipasi mereka di dalam PPSP 2012. 16. Melakukan koordinasi finalisasi survei DEWATS dan penyebarluasan kesimpulan‐kesimpulan dan rekomendasi‐rekomendasi secara efektif. Secara khusus Tim 3: 17. Membantu persiapan TOR KMW untuk rekrutmen KMW pada tahun 2012. 18. Membantu di dalam mengidentifikasi dan menentukan kebutuhan‐kebutuhan para fasilitator untuk PPSP 2012. 19. Meninjau kembali pedoman‐pedoman dan panduan‐panduan terkait. 5 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 20. Menyediakan klinik coaching rutin terhadap KMW, secara tidak langsung kepada CF/PF (pada tingkat regional). 21. Memberikan dukungan untuk pelaksanaan Penilaian Kualitas WB dan CSS melalui forum panel. 22. Memberikan dukungan di dalam pelaksanaan Knowledge Event Priority Setting Approach mengenai pengembangan WB. 23. Mendukung dan memberikan input‐input untuk Lokakarya Regional WB dan CSS (pada basis regional dan/atau di kota‐kota yang terpilih). 24. Dukungan untuk menerapkan “sistim Hub”‐ Pertanyaan dan Jawaban berbasis Web. 25. Menyusun pembelajaran dan memberikan umpan balik seperlunya untuk memperbaiki program. 26. Dukungan terus‐menerus untuk memberikan input‐input untuk piranti/sistim pengawasan kinerja PF/CF. 27. Dukungan di dalam pengawasan kemajuan pengembangan CSS dan WB. 28. Dukungan terus‐menerus untuk memberikan input‐input untuk pemutakhiran FAQ di situs WB dan CSS. Secara khusus untuk Tim 45: 29. Finalisasi dan perbaikan lanjutan jangkauan kegiatan dan rencana kerja untuk melengkapi dukungan USDP terhadap KMP dan PF/CF. 30. Melanjutkan menyusun dan melakukan finalisasi terhadap dokumen‐dokumen pendukung untuk tahap pelaksanaan terkait pengadaan, manajemen kontrak, supervisi konstruksi, pengendalian dan penilaian kualitas dan pengawasan dan evaluasi. 31. Menyiapkan TOR dan Panduan untuk coaching klinik yang dikelola untuk mendukung dan meningkatkan kinerja KMP dan PF/CF. 32. Menyiapkan TOR dan Panduan lokakarya‐lokakarya untuk mengevaluasi performa dan keluaran KMP dan PF/CF dengan tujuan menghasilkan pembelajaran dan – jika demikian dibutuhkan – untuk meningkatkan/memodifikasi prosedur‐prosedur dan pedoman‐pedoman dan panduan‐panduan pelaksanaan. 33. Membantu UC PIU‐T dengan melakukan identifikasi 3 proyek percontohan yang layak dan pemilihan (kemungkinan alternative) pilihan‐pilihan teknologi. 34. Membantu dengan penyelenggaraan dan pemberian semacam coaching klinik‐klinik. 35. Membantu UC PIU‐AE dengan secara efektif menyebarluaskan semua Pedoman‐Pedoman dan Panduan‐
Panduan kepada para pemangku kepentingan yang relevan. 36. Secara efektif berbagi pengetahuan dan pengalaman dengan pelaksanaan PPSP Tahap 4 melalui situs‐situs, media‐media masa, lokakarya‐lokakarya, dan seminar‐seminar, dan sebagainya yang berdedikasi. 37. Melakukan koordinasi finalisasi survei DEWATS dan secara efektif menyebarluaskan kesimpulan‐kesimpulan dan rekomendasi‐rekomendasi. 38. Membantu Tim Pengawasan dan Evaluasi dengan melakukan pengawasan terhadap pelakasanaan PPSP 4 dan 5. 0.3
MASALAH DAN REKOMENDASI Masalah utama yang muncul pada triwulan terakhir disajikan pada Tabel 0.1. Masalah‐masalah dan rekomendasi yang dilaporkan pada Laporan Kemajuan Triwulanan (Quarterly Progress Report/QPR) yang lalu, dan juga yang masih relevan yang masih belum ditutup dari QPR yang lalu, kini disajikan pada Lampiran 1 laporan ini, lengkap dengan status mereka saat ini sejauh yang kami ketahui. Beberapa dari masalah‐masalah tersebut masih sangatlah penting disaat sekarang bagi keberhasilan PPSP. 6 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 Tabel 0. 1 Masalah dan Rekomendasi No Masalah/Kendala Rekomendasi untuk Aksi Perbaikan Aktor Kunci POKJA AMPL Nasional (dulu TTPS) dan anggota Kementrian 1 2 3 4 5 6 7 8 9 Interaksi‐interaksi antara Dewan Pengarah dan PPSP, dan kinerja‐kinerja koordinasi oleh PMU dan kerja sama melekat antara PMU dan PIU‐PIU terhambat oleh lemahnya status dan kapasitas PMU. Inti sari program dan proyek PPSP yang layak masih disimpan di Buku Biru. Pelaksanaan aksi‐aksi untuk mengefektifkan pemberlakuan INPRES sebagai sebuah kebijakan baru belum dirumuskan. Minimnya keterlibatan aktif anggota kementerian‐kementerian di dalam struktur organisasi PPSP. Anggaran‐anggaran yang dikomitmenkan pada PPSP masih jauh di bawah anggaran yang dahulu disepakati dan dipresentasikan pada Roadmap PPSP. Oleh karena ketidakcukupan anggaran pada anggota kementerian‐kementerian, pembelanjaan‐pembelajaan aktual untuk PPSP jauh di bawah perencanaan, besar anggaran pada anggaran yang berkendala saat ini lebih kecil daripada anggaran yang dicantumkan dalam Peta Jalan. Pilihan‐pilihan dan keputusan‐keputusan yang berbasis kecukupan informasi mengenai semua pendekatan dan prosedur relevan untuk pelaksanaan PPSP, termasuk pedoman‐pedoman dan produk‐produknya, perlu dikomunikasikan secara jelas kepada semua pihak. TOR Direktur Program yang ada tidak berisikan mandat yang jelas untuk Direktur Program dan stafnya. Tidak ada mimbar yang memadai untuk membicarakan isu‐isu utama dan kegiatan‐kegiatan TA, dan meninjau kembali (potensi) perbedaan‐perbedaan dalam hal harapan; persepsi; pendapat dan pendekatan‐pendekatan layanan USDP antara USDP dan Klien/Penerima Manfaat dari sisi GOI. Penerapan suatu sistim yang memadai untuk berkomunikasi, berkonsultasi dan memberikan laporan antar lembaga‐
lembaga PPSP terkait kinerja‐kinerja dan penyelesaian berbagai persoalan untuk mengefektifkan masalah‐masalah dan aksi‐
aksi strategis. Konsultasi‐konsultasi mendalam dengan PMU dan Bappenas untuk merumuskan intisari program dan proyek tersebut. Mengabarkan konsultasi antar aktor‐aktor yang relevan pada waktu yang singkat. Pokja AMPL Nasional PMU dan Direktur Programnya Struktur‐struktur kelembagaan PPSP disusun dengan keterwakilan anggota‐
anggota semua kementerian yang relevan di setiap Dewan Pengarah untuk POKJA AMPL, PMU dan PIU; pendekatan yang sebaiknya juga diterapkan pada Sekretariat PMU. Inisiatif‐inisiatif pro‐aktif dibutuhkan baik untuk jauh meningkatkan komitmen jumlah pendanaan atau sebaliknya mengecilkan PPSP. Pembicaraan antar anggota Pokja AMPL dan PPSP mengenai bagaimana anggaran untuk tahun 2012 dan tahun‐tahun selanjutnya dapat diperbaiki sedemikian rupa sehingga dapat mencegah munculnya kendala pendanaan pada tahun 2011 dan 2012. Pokja AMPL Nasional seharusnya mengirimkan surat (‐surat) informasi kepada semua pemangku kepentingan PPSP baik di pusat maupun kota untuk mensosialisasikan perubahan‐perubahan pada kurun waktu yang teratur. Pokja AMPL Nasional Bersama dengan PMU, mengambil inisiatif‐
inisiatif untuk merumuskan TOR dan mandat‐mandat yang memadai. Membentuk semacam Mimbar Tim Teknis yang dicangkokkan di dalam Kerangka Administratif antara GOI dan EKN re. USDP. Pokja AMPL Nasional Pokja AMPL Nasional Pokja AMPL Nasional Pokja AMPL Nasional. Anggota Kementrian‐
Kementrian Pokja AMPL Nasional Pokja AMPL Nasional PMU, UC‐PMU Pokja AMPL Nasional EKN Unit Manajemen Program (Program Management Unit/PMU) 1 2 Keterlibatan penuh anggota‐anggota PMU dan PIU di dalam advokasi dan fasilitasi langsung terhadap pemerintah‐
pemerintah daerah, khususnya terkait konsultasi‐konsultasi Pemerintah. Tidak terdapat rumusan yang jelas terkait peran dan fungsi penasihat senior Meningkatkan kapasitas anggota‐anggota secara memadai untuk memberikan fasilitas‐fasilitas konsultasi Pemerintah sebagaimana disebut di muka, dengan cara yang sesuai. Memulai merumuskan TOR dengan peran‐
peran dan fungsi‐fungsi yang sesuai. Pimpinan PMU dan PIU‐PIU PMU 7 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 No 3 4 5 6 7 Masalah/Kendala terhadap Direktur Program yang baru saja direkrut oleh Pokja AMPL Nasional. Kesepakatan antara institusi‐institusi di dalam menyusun suatu mekanisme pelaporan dan komunikasi tidak sepenuhnya terlaksanakan. Pembelajaran dari pelaksanaan PPSP akan memberi masukan‐masukan yang sangat baik sebagai basis untuk perbaikan pelaksanaan PPSP di periode yang akan datang. Mengalokasikan staf yang berkualitas untuk pekerjaan koordinasi, pemrograman, pengawasan dan evaluasi, etc di dalam situasi minimnya jumlah staf di Sekretariat PMU dan PIU. Anggota‐anggota PIU‐AE tidak menjabat di struktur dewan. Kesiapan dan kapasitas PMU/PIU di dalam memproses rekrutmen dan pelatihan fasilitator‐fasilitator PPSP sangat terbatas. Rekomendasi untuk Aksi Perbaikan Pertimbangkan untuk menerapkan ketentuan‐ketentuan di dalam Pedoman Manajemen Program (Program Management Manual/PMM) PPSP segera. Melaksanakan sebuah lokakarya pembelajaran, yaitu mengenai pelaksanaan PPSP masa ini. Mengerjakan persoalan alokasi staf sebelum PPSP dihadapkan pada kendala‐
kendala operasional serius. Surat resmi untuk anggota‐anggota PIU‐AE harus diberikan. PMU/PIU harus mempertimbangkan untuk merekrut suatu Agen Rekrutmen; selanjutnya untuk jangka panjang melembagakan pelatihan, sebuah Penyedia Pelatihan harus disiapkan untuk melaksanakan program‐program pelatihan bersamaan dengan, dan dengan panduan dari tim CBT USDP. Aktor Kunci PMU PMU PMU PMU, PIU‐AE PMU Unit Pelaksana Program (Program Implementation Units/PIUs) 1 2 3 4 Telah terbentuk sebuah kesepakatan antara lembaga‐lembaga PPSP dalam menyusun suatu mekanisme pelaporan dan komunikasi, namun kesepakatan tersebut belum sepenuhnya dilaksanakan oleh PIU (tidak ada laporan yang telah diserahkan ke PMU). Meskipun SK PIU‐T telah ditandatangani oleh DG, manajemen PIU‐T belum didefinisikan dan ditunjuk, tugas staf PIU‐
T untuk mendukung pelaksanaan PPSP belum terealisasikan, khususnya staf untuk menjalankan Sekretariat PIU‐T. PIU‐T telah memutuskan bahwa jangkauan pekerjaan KMW tidak terbatas pada memfasilitasi Pokja‐Pokja di dalam mengembangkan WB dan CSS, melainkan juga merancang Memorandum Program. Untuk menjamin kualitas dan keberlanjutan peningkatan kapasitas di bawah PPSP, perlu dikembangkan tim pelatih professional dari PMU dan PIU‐
PIU. Belajar dari TOT yang telah dilaksanakan, diketahui sebagian besar peserta tidak siap menjadi seorang pelatih oleh karena keterbatasan pemahaman mereka mengenai persoalan‐persoalan substansial dari PPSP atau terbatasnya pengalaman mengajar mereka. Bekerja sama dengan konsultan‐konsultan USDP Pertemuan‐pertemuan Tim Manajemen pada dan antar lembaga‐lembaga PPSP di tingkat pusat seharusnya dilakukan paling tidak sekali dalam sebulan. PMU and PIU Sangat direkomendasikan bahwa PPSP menjalankan aksi‐aksi yang dibutuhkan segera. PPLP, PIU‐T Fasilitasi untuk pengembangan Memorandum Program seharusnya didefinisikan dengan jelas, untuk menghindari terjadinya kelebihan beban pada KMW sehingga hanya terfokus pada fasilitasi mereka. Fasilitasi untuk merancang Memorandum Program seharusnya ditugaskan kepada KMP‐KMP yang berdedikasi, dan bukan dimasukan menjadi bagian pekerjaan KMW. Direkomendasikan agar setiap direktorat dari lembaga‐lembaga yang terlibat pada PMU dan PIU PPSP menunjuk staf yang telah mengikuti TOT dan dipandang mempunyai kualifikasi sebagai anggota tim pelatih. Alokasi anggaran dibutuhkan untuk mendukung perbaikan kualitas pelatih‐
pelatih yang berpotensi. Selanjutnya, dukungan terhadap tim pelatih dalam bentuk apresiasi yang dinyatakan dengan keputusan Direktorat Jendral juga dirasa penting untuk menjadikan pelatihan PPSP PIU‐T PIU 8 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 No 5 6 7 8 9 10 11 Masalah/Kendala yang terlibat di dalam program‐program pelatihan selama sekali hingga tiga kali pelatihan akan meningkatkan pengetahuan dan ketrampilan mereka. PIU‐T tidak mempunyai mekanisme internal yang jelas terkait berbagai kontrak, untuk mengawasi dan mengevaluasi performa KMW dan KMP dan juga masing‐masing fasilitator kota dan propinsi. PIU‐T tidak mempunyai mekanisme internal untuk mengawasi dan mengevaluasi kelengkapan dan, terutama, kualitas WB, CSS dan CPM. Proses tender KMW dan KMP ditunda kembali, seperti halnya terjadi pada kasus di tahun 2010. Selanjutnya, serupa dengan di tahun 2010, alokasi‐alokasi anggaran jauh di bawah yang telah diperkirakan. Mobilisasi PF/CF untuk PPSP Tahap 3 (WB dan CFS) dan CP Tahap 4 (DPM) tertunda lagi. Kota‐kota yang telah menyelesaikan atau kota‐kota yang akan dalam proses menyelesaikan Rancangan Memorandum Program (Draft Program Memorandum/DPM) harus “mencari” pendanaan dari PU Pusat, dari Provinsi‐
provinsi dan dari sumber‐sumber pendanaan lain yang memungkinkan berdasarkan prosedur‐prosedur yang ada di masing‐masing Kementrian. PPSP belum membuat PPSP gabungan – prosedur‐prosedur dan regulasi‐regulasi pendanaan khusus yang akan kondusif untuk percepatan pembangunan sanitasi dan bukan sekedar “hal biasa”. Terbatasnya kesadaran Pokja‐pokja mengenai PPSP dan peran‐peran mereka. Tim Panel QA dari BP dan SSK ditetapkan dengan surat resmi. Hal ini diikuti dengan 4 kali pertemuan untuk 13 partisipan untuk meninjau kembali prioritas kabupaten/kota. Meski demikian, tidak satupun anggota PIU‐AE hadir pada 3 pertemuan terakhir. Rekomendasi untuk Aksi Perbaikan Aktor Kunci lebih prestisius dan berkelanjutan. Tim Monev (monitoring dan evaluasi), UC‐
IF dan UC‐T dapat menyusun piranti untuk mendukung PMU/PIU dalam mengawasi dan mengevaluasi performa KMW, KMP dan CF/PF. Tim Monev, UC PIU‐IF dan UC PIU‐T menyusun piranti untuk mendukung PMU/PIU mengawasi dan mengevaluasi kelengkapan dan kualitas BP, SSK, dan DPM. PPSP harus mengembangkan alternatif‐
alternatif untuk mendampingi dan mendorong PPLP/PIU‐T mengatasi kendala‐
kendala dan untuk menghindari penundaan‐penundaan serupa di tahun‐
tahun berikutnya. PIU‐T, didukung oleh PMU, harus menemukan sebuah solusi struktural untuk merekrut dan melatih calon‐calon fasilitator lebih awal di dalam siklus tahunan PPSP, sehingga dapat menghindari terjadinya penundaan kembali. Mempercepat proses‐proses, prosedur‐
prosedur dan regulasi‐regulasi yang benar‐
benar mampu menjawab dan mendukung berbagai tantangan percepatan yang diinginkan di bawah PPSP. PMU, PIU‐T + Tim Monev, UC PIU‐IF, UC PIU‐T Roadshow PIU‐AE perlu lebih fokus pada agenda PPSP, dan menemui SKPD yang mempunyai irisan isu terkait, di dalam Pokja ( tidak hanya pejabat kesehatan kabupaten/kota). Surat resmi dari PMU dibutuhkan untuk penetapan tim (penggantian 2 anggota: Bu Ayu dan Pak Wahanudin). PIU‐AE PMU dan PIU‐T + Tim Monev, UC PIU‐IF, UC PIU‐T PIU‐T, PMU PIU‐T, PMU PIU‐T, PMU PIU‐AE USDP 1 Masalah‐masalah strategis mengharuskan adanya TA dengan dukungan PPSP dan perlu dirumuskan dengan lebih rinci. 2 Pertemuan rutin manajemen antara Berdasar pada konsultasi‐konsultasi periodik yang diselenggarakan oleh PMU‐
PIU dan USDP untuk menentukan layanan‐
layanan yang bisa dan tidak bisa diberikan oleh USDP di bawah ketentuan program pendampingan teknis. Kembali menyelenggarakan pertemuan‐
Tim Manajemen USDP UC PMU Tim Manajemen 9 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 No 3 4 5 Masalah/Kendala manajemen PMU dan manajemen USDP belum pernah diselenggarakan selama beberapa bulan terakhir. Hal ini menghambat konsultasi‐konsultasi dan perencanaan yang tepat dalam hal layanan dukungan. Peran‐peran Tim SSK dan Tim SDI masih kurang dipahami oleh sejumlah aktor; terkait dengan dukungan mereka terhadap para pemangku kepentingan PPSP dengan peningkatan kapasitas dan pelatihan, sementara PMU/PIU tidak memiliki jadual yang pasti untuk melaksanakan pelatihan dan lokakarya yang dibutuhkan untuk para pemangku kepentingan PPSP (KMW, CF/PF, Pokja, KMP, dst). PIU‐T belum mempunyai mekanisme yang jelas di dalam mengawasi dan mengevaluasi performa KMW dan Fasilitator. Peran dan layanan USDP dianggap melebihi harapan anggota PIU AE dan pejabat tinggi Kementerian Kesehatan. Rekomendasi untuk Aksi Perbaikan Aktor Kunci pertemuan manajemen rutin dan pengawasan terkait dengan kegiatan‐
kegiatan tindak lanjut yang telah disepakati. USDP PMU Manajemen USDP seharusnya tetap menyelenggarakan konsultasi‐konsultasi dengan aktor‐aktor tersebut pada interval waktu yang rutin untuk lebih memperjelas bentuk dan jangkauan layanan USDP dan memperoleh pemahaman yang lebih baik mengenai peran, tugas dan tanggung jawab mereka. Manajemen USDP Koordinator‐
koordinator Sel USDP Tim Monev dan UC PIU‐IF menyediakan piranti untuk mendukung PMU/PIU sebagai basis pengawasan dan evalusi terhadap performa KMW dan CF/PF. Diperlukan pertemuan rutin Tim Manajemen (antara USDP dan Pokja AMPL, termasuk Kementerian Kesehatan) untuk melakukan koordinasi terkait perencanaan, penganggaran, dan penjadualan. Tim Monev dan UC PIU‐IF Tim Manajemen USDP 10 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 1
INTRODUCTION 1.1
Background Indonesia’s commitment to the MDGs, as well as a World Bank report on the adverse economic impacts of poor sanitation in Indonesia, brought the sector under increased attention of the authorities, although these drivers did not result in increased funding allocations until the current Medium Term National Development Plan. They did, however, contribute to the creation of the Sanitation Technical Team (Tim Teknis Pembangunan Sanitasi, or TTPS), a grouping of 8 Ministries with responsibilities regarding sanitation, with Bappenas as leading Agency. In 2009 TTPS launched a challenging program to scale up and accelerate sanitation planning and investments during the period 2010‐2014: Percepatan Pembangunan Sanitasi Permukiman (Accelerated Sanitation Development for Human Settlements), or PPSP. This program targets 330 cities experiencing sanitation problems and focuses on particular goals to be achieved by 2014. PPSP provides a framework for all stakeholders in sanitation development (government departments as well as foreign donors and private sector) to align their programs and projects in the tree sub‐sectors with the goals of this national sanitation program. To accelerate urban sanitation improvements and increase the effectiveness of investments in the sector, GOI has decided to encourage all cities to apply a five‐stage process leading to the implementation of an integrated sanitation strategy (Strategi Sanitasi Kota, or SSK). In effect, the availability of an SSK has become a criterion for allocating shares in the GOI’s specific allocation grants to local government (Dana Alokasi Khusus, or DAK). The role of the USDP will be to facilitate and further strengthen GOI institutions at the national, provincial and, indirectly, at the local level involved in implementing the PPSP. USDP will also support the TTPS with the further development of a national sanitation strategy including convincing national budget holders and international donors to invest in sanitation development based on the integrated plans prepared by the city authorities. As per Administrative Arrangement, USDP will provide technical assistance to the urban component of PPSP. The USDP Program is a co‐operation between the State Ministry of National Planning (Bappenas), as the lead agency of TTPS, and the Government of the Netherlands represented by the Royal Netherlands Embassy. USDP provides technical assistance to PPSP and its PMU and three PIUs as established by the core ministries of TTPS, i.e. Bappenas and the Ministries of Public Works, Home Affairs and Health. The Program started on February 1, 2010 and will be completed by December 31, 2014. The context of the USDP is determined by the Government’s Medium Term National Development Plan which is, in effect, reflected in the Roadmap for the “Accelerated of Sanitation Development Program for Human Settlements” (“PPSP”). The PPSP is meant to provide the framework for all interventions in the sanitation sector. The PPSP program will be carried out in the period 2010‐2014. To date the average allocation of sanitation funds in the local budget (APBD) has never been higher than 1% while less than 0.18% in the provincial budget and 0.036% in the national budget (APBN) respectively, including the funds that are allocated through DAK (specific transfer from national/central government). Notable developments have been the formulation of a policy for community based drinking water and sanitation, the introduction of urban strategic sanitation planning, and piloting approaches such as sanimas and community led total sanitation. As a result, the Ministry of Public Works became active in the sanitation sector through the Community‐Based Water Supply and Sanitation Program (Pamsimas) and the Community‐Based Sanitation Program (Sanimas). The Ministry of Health carried out Community‐Based Total Sanitation (STBM) and conducted Campaigns for Clean and Hygienic Behaviour (PHBS). In 2007, the National Sanitation Conference‐I agreed on the government’s commitment to develop sanitation in line with the MDGs. The International Year of Sanitation in 2008 was used to increase the awareness and gage the commitment of local government authorities. Subsequently, the issues and targets for future sanitation development were identified and the introduction of an integrated approach of city sanitation planning and development was launched at the Urban Sanitation Convention in April 2009. The Government set out a number of policies and strategies to overcome various structural constraints in sanitation development. These strategies are stated in the RPJMN 2010‐2014 (5‐Years National Medium Term Development Plan). The Government’s 2014 milestones for sanitation development include: •
No open defecation in both urban and rural areas by providing access to off‐site sewerage systems to 10% and to on‐site sewerage facilities to 90% of the population; 11 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 •
•
Reduction of waste generation at source, expansion of environmentally sounds solid waste manage‐
ment through sanitary or controlled landfills and other safer technologies. These measures would affect 80% of the urban households; Reduction of water pounding in 100 flood‐prone cities/regencies with coverage of over 22,500 hectares. PPSP aims at lifting sanitation conditions in urban and rural areas, in particular for some 330 cities that are faced most seriously with problems in one or several of the sanitation sub‐sectors. PPSP’s integrated sanitation planning and implementation approach is consisting of five more or less subsequent stages and one overall stage, i.e. 1. Awareness rising by Campaigns, Education and Advocacy activities, 2. Institutional and Regulatory Development, 3. Preparation of Strategi Sanitasi Kota (SSK), 4. Preparation of Program Memorandum, and 5. Program Implementation. The overall stage 6 relates to Monitoring, Evaluation and Guidance. The overall aim of the USDP is to facilitate and support the implementation of PPSP. More specifically, the objectives are to: 1.
2.
3.
Develop capacity in the PMU and PIUs responsible for implementing the PPSP in effectively managing the development of the sector together with the stakeholders at the provincial and local levels; Consolidate the SSK approach for use by government facilitators and cities throughout the country, while ensuring that the SSKs address the needs of the poor and underserved citizens; Support the implementation of fundable project proposals following the outcomes of the SSKs. The USDP consultants will provide technical assistance to the PMU and the PIUs to strengthen their capacity in supporting the provinces and cities with the planning and implementation of sanitation improvements. More specifically, the technical assistance will ensure or support the following main activities: a)
b)
c)
d)
e)
f)
g)
1.2
The production and dissemination of technical, financial, administrative and operational guidelines for sanitation planning, program memorandum development and the implementation of sanitation improvement projects; Capacity development and training of TTPS, PMU, PIUs and their facilitators and consultants at central and local government levels, such as for example the “Regional Management Consultants” which will guide and monitor the provincial facilitators and the city facilitators guiding the city working groups in SSK preparation; The establishment of a national monitoring system to track progress in PPSP implementation; The organization of a range of national and regional meetings/workshops to exchange lessons learned and disseminate information; The design of a sanitation investment strategy and framework; The provision of technical advice and support to a specific number of cities/regencies; Provide inputs for draft Presidential on PPSP as National Program (continuation). Purpose of the Quarterly Reports Quarterly Reports represent one of the reporting mechanisms of USDP. Quarterly Reports describe the progress and achievements of the past three months, and the scheduled services and activities for the next three months, within the context of the Annual Work Plan, each year prepared in December for the next calendar year. This 5th Quarterly Report describes the progress of USDP over the period January‐March 2011, the 1st quarter of 2011, and the scheduled activities for the period April‐June 2011. 12 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 2
ACTIVITIES AND ACHIEVEMENTS OF THIS PAST QUARTER USDP is providing support services to PPSP. It operates in the context of and in conjunction with PPSP. This chapter will therefore start with a section on the activities and achievements of PPSP during the reporting period from the perspective of USDP. PPSP is assumed to produce its own progress reports for the participating Ministries. 2.1
General progress of PPSP Main activities and achievements of PPSP during the past quarter can be summarized as follows: 1.
Start‐up of process of recruitment and selection of Cities to enrol in the PPSP program of 2012, including organisation of Regional Consultation Meetings (Konreg) to discuss the 2012 cities selection issues. 2.
Establishment of a Panel, consisting of members of PMU and PIUs staff, to review and assess the contents and quality of BPSs and SSKs. The Panel is scheduled to complete the assessment of documents for 25 cities by June. 3.
Preparation of recruitment and selection of new PFs/CFs. 4.
Participation in USDP’s training events on development of Training Modules and development of training skills and experience through TOT workshop. 5.
In collaboration with USDP and INKINDO Branch DKI Jakarta, organisation of a seminar for potential KMW Consultants in preparation of the scheduled tender for KMW Consultants 6.
Further preparation of RFPs and TORs for the tenders for KMWs and KMPs. 7.
Initial preparation of City Sanitation Summit X in Banda Aceh to be held from 29‐31 May 2011 at Balaikota Banda Aceh. 8.
Organization several Steering Committees meeting to discuss and decide strategic issues, such as: the preparation of KASN, the preparation of CSS‐X, and the finalisation of draft INPRES covering Sanitation, CLTS (STBM) and Water Supply (scheduled to be send to the Office of the President by the end of May). 2.2
USDP’s main events and results during the past Quarter The main support services of USDP towards PPSP’s development and implementation in the past quarter can be summarized as follows (for a more detailed listing against outputs and tasks see section 2.3): 1.
Support service towards the recruitment and mobilisation of new cities to enrol in the PPSP 2012 program, including review of selection criteria, review of the guidelines on institutional preparation; design and development of related advocacy and communication materials. 2.
Support numerous discussions on the recruitment, selection and training of PFs/CFs; contribution to solutions for the recurring GOI’s constraints in making the required budgets available in the rights volumes and at the right time. 3.
Review and update the TORs for KMWs and KMPs following the lower GOI budgets available for these services compared to what was originally recommended in the draft TORs (due to unfavourable budget planning in 2010); design, preparation and funding of an orientation seminar for potential KMW Consultants in collaboration with INKINDO DKI Jakarta and PMU/PIUS. 4.
Preparation of Training Materials and Training of Trainers event for four key PPSP job titles, in particular for the new PFs/CFs; networking with Indonesian training Institutes which could take the role of future organisers and implementers of various PPSP training events; initial steps towards the Grand design for a PPSP wide training program. 5.
Further development of MONEV, including testing of QA tools for BKSs and SSKs. 6.
Support and assistance in getting the approval of the Office of the President for INPRES status for PPSP, which was originally scheduled for 3rd quarter of 2010. 7.
Support and assistance to the preparation and organisation of various national events such as the national workshop on the recruitment and selection of cities to enrol in PPSP 2012, the National Sanitation and Water Supply Convention, the projected City Sanitation Summits in 2011, etc. 8.
Guidance and assistance towards the preparation of the PPSP Panel for the review and assessment of PPSP output such as BPSs and SSKs. 13 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 9.
Further development of the pilot on improvement of institutional and operation capacity of Provincial Pokjas to contribute to the implementation of PPSP from the Provincial level 10. Internal USDP workshop to update the vision on strategic and other main issues in support of PPSP in 2011. 11. Participation in several public consultations for BPSs and SSKs, usually in Provincial Capitals, providing feedback to Pokjas and KMWs. 2.3
Progress USDP versus specified outputs and tasks The progress presented here in more detail concerns the activities implemented by USDP in the 1st quarter of 2011, i.e. January–March 2011. Main activities of PPSP and USDP during this reporting period were presented in the previous sections 2.1. and 2.2. USDP’s activities in said period are presented in Table 2.1 below in relation to the outputs and tasks defined in USDP’s TOR. Table 2.1 Specific activities of USDP in the reporting period (January–March 2011) No. of Output Key Task 1 1.T1 1.T2 USDP Outputs and Key Tasks1 (Terms of Reference USDP) USDP2 Program Institutionalization and Implementation3 Cell Team Activities and Results USDP Output 1 Large numbers of districts/cities are able to develop poor‐inclusive district/city (‐wide) Sanitation Strategies (CSS) Support Government (i.e. TTPS UC‐AE5 ƒ
Developed timeline for ideal city selection and PMU/PIUs) in annual process Team‐AE process in accordance with planning and of city selection (incl. support to Team‐IP budgeting within government schedules. planning and implementation of ƒ
Provided support to implementation of workshops, roadshows and monitoring and ensuring institutional and production of publicity financial readiness of local governments to materials). engage in PPSP in the years 2011 and 2012. ƒ
Prepared support for PIU AE: draft program for national event; prepared communication materials for Lokakarya Nasional event that is scheduled for next quarter, on April 28‐29, 2011. Review and streamline the CSS UC‐T ƒ
In the period of mid‐December to the end of process to enable efficient scaling Team‐SSK December 2010, SSK QA tools were tested to assess the quality of SSK Kota Semarang. In up of the CSS at city level while Team‐IP March 2011, assessing of the 6 selected WBs maintaining quality and local (Team SDI) and SSKs (developed in 2010) was continued to ownership (incl. involvement of get information the quality (i.e.; Lhoksumawe, Public Works). Prabumulih, Serang, Kebumen, Banjar and Balikpapan): 4 documents are of poor quality, and 2 documents are of moderate to good quality. ƒ
The lessons learned workshop on implementation of PPSP (particularly on the stage of SSKs development) was proposed to be arranged at the beginning of February 2011 so as to get inputs and lessons learned from all of PPSP stakeholders to stimulate improvement of spirit of PPSP implementation for the next period. But, PMU indicated that the budget (APBN) can only be released after June 2011. So, the event is considered to be arranged after June 2011. The draft of Term of References for this activity has been developed. ƒ
Developed internalization model of SSK into routine program and budget plan at local level through synchronizing model of SSK and the Regulation of Minister of Home Affairs 14 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 No. of Output Key Task USDP Outputs and Key Tasks1 USDP2 (Terms of Reference USDP) Cell Program Institutionalization and Implementation3 Team Activities and Results USDP ƒ
1.T3 Train PFs/CFs via Training‐of‐
Trainers and provide subsequent coaching and facilitation re. planning processes and products. Identify national/regional learning institutions to serve as long‐term resources centre(s) for the training and supply of facilitators. UC‐IF CBT ƒ
ƒ
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1.T4 Provide ongoing guidance and support to CFs and PFs to ensure that CSS are of a high quality, are poor‐inclusive and lead to action plans for pro‐poor investments in priority areas. UC‐T Team‐SSK Team‐IP CBT ƒ
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No.54/2010. This model has been discussed with the Director Bina Perkotaan, MOHA. Supported PIU AE’s contribution for a number of suggestions from members of PIU: public consultations of the WB and CSS and panel team of review (QA/Quality Assurance) of the WB and CSS). In cooperation with PMU/PIUs and INKINDO Jakarta, PPSP dissemination and socialization was executed in the PPSP workshop and exhibition, held on February 1‐2, 2011 at Pendopo, Public Works Ministry, Jl. Pattimura 20. The participants of workshop were coming from individual consultants and representatives of consultant companies. More than 170 participants were attending the PPSP workshop and exhibition, in preparation for the KMW tenders. PMU/PIUs planned to recruit and train the CFs/PFs before KMWs are on‐board. The training is scheduled for mid to the end of May 2011. Terms of reference on CFs/PFs training were already developed. USDP will support to organize and fund the training. Following earlier preparation of ToR for EHRA studies, USDP tried to follow‐up on apparently stalled arrangements between PMU and INDII; to date no feedback or results. Visit to Yayasan Insan Sembada (YIS) in Solo and WIN development consultant in Jakarta, as part of survey to identify a training institute, which could act as qualified training organiser / implementer for PPSP. Actively supported the PMU/PIUs in orienting QA tools of WB and SSK to the PMU/PIUs staff who sit on the Panel Team; since its establishment in February 2011, the Panel Team it the basis of assessing the quality of WB and SSK, which consists not only the technical aspect, but also non‐technical aspect (as institutional, financial, communication, community development‐poor inclusive‐gender sensitive, private sector participation, behaviour, personal hygiene, etc.). Supported to PMU/PIUs in developing Help‐
desk/ “The Hub” mechanism, through a web‐
based system. The set‐up of Help‐desk mechanism is needs to be oriented to KMWs/CFs/PFs to ensure this mechanism working properly and to make clear the roles of all parties involved (Pokjas, CFs, PFs, KMWs, PMU/PIUs). The KMW’s tasks in relation to this matter have also been inserted in the draft KMW’s TOR (revised version). Supported PMU/PIUs to provide inputs and feedback to the substance of WBs and CSSs through Panel Team in assessing the quality of WBs and CSSs. The Panel Team will assess the quality of at least 25 documents of WBs and CSSs by May 2011. 15 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 No. of Output Key Task USDP Outputs and Key Tasks1 USDP2 (Terms of Reference USDP) Cell Program Institutionalization and Implementation3 Team Activities and Results USDP ƒ
2 2.T1 Provided support and inputs in PF and CF recruitment and training design. Output 2 Municipalities have access to skilled human resources for sanitation advocacy, planning and the formulation and implementation of technical proposals. Ensure the technical capacity of UC‐IF ƒ
Based on Monev mechanism, UC PMU shared the PMU/PIUs and of a high UC‐PMU input data and information to measure quality technical assistance to Team‐IP improvement to the quality of outcomes. PFs/CFs and Pokjas including Team‐SSK ƒ
Supported PIU‐T in finalizing the TOR of KMWs assistance from specialist Team‐SDI for tendering process in recruiting KMWs for consultants. facilitation of SSK development in the year 2011. The first draft TOR was submitted to PMU and PIU‐T in November 1, 2010. The revised version was submitted to PIU‐T at the end of March 2011. ƒ
Supported PMU/PIUs in preparing the PPSP work plan to be discussed at PMU/PIUs coordination meeting to review PPSP work plan 2011 and its milestones (held on March 30, 2011). ƒ
Supported PIU‐IF in implementing Training of Trainers to PMU/PIUs staff, in internalizing PPSP Training Modules (Module 1 – Module 4). The ToT was executed on March 21‐24, 2011 at Puri Denpasar Hotel. ƒ
Conducted internal discussions with respect on the aspects of WB and CSS at each PIUs cell so as to internalize the understanding of WBs and CSSs substance and QA tools in PMU/PIU’s Panel Team. ƒ
Supported PMU/PIUs in developing draft TOR for CFs/PFs recruitment and training. The recruitment of CFs/PFs will be executed between late April and early May 2011. The training is scheduled for mid May to the end of May 2011. ƒ
Submitted Draft Training Need Assessment (TNA) report last quarter; so far no comment from Pokja AMPL Nasional and PIU‐IF yet. Therefore, the status has remained draft in this quarter. ƒ
Organised a meeting to improve he training modules at Pasir Mukti on 7‐8 March 2011, as a follow up to the development of a Model for the Training Program PPSP 2011, which was discussed in the joint meeting of PMU, PIUs and USDP held at CICO on 16 December 2010. The output of the meeting was a final draft of 4 substantial Training Modules (with various sub‐
modules each) for the PPSP Program, entitled: 1. Module 1: Road Map dan Tata Kelola Program PPSP 2. Module 2: Penyusunan Buku Putih Sanitasi 3. Module 3: Penyusunan Strategi Sanitasi Kota 4. Module 4: Penyusunan Memorandum Program Sektor Sanitasi ƒ
Prepared design and facilitated Training of Trainers (ToT) of PPSP programs for PMU and 16 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 No. of Output Key Task USDP Outputs and Key Tasks1 USDP2 (Terms of Reference USDP) Cell Program Institutionalization and Implementation3 Team Activities and Results USDP •
•
•
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2.T1.1 Create enabling environment through Technical Assistance services (1.1.1‐1.1.6). All Cells Team‐IP Team‐SSK Team‐SDI ƒ
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2.T1.1.1 2.T1.1.2 2.T1.1.3 2.T1.1.4 2.T1.1.5 2.T1.1.6 Community engagement, social equity (poor‐inclusive) and gender‐related issues in the planning process. Design of improved wastewater management, drainage, and solid waste management infrastructure and systems, including drafting of technical proposals (Stage 4). Implementation including procurement and the management of physical works (Stage 5). Sanitation advocacy and hygiene promotion, especially the promotion of hand washing with soap. Monitoring SSK implementation (Stages 3 and 6). Institutional, financial and governance issues related to urban sanitation. UC‐AE Team‐A Team‐SSK UC‐T Team‐SDI PIUs held on March 21‐24, 2011 at Hotel Puri Denpasar, Jakarta. The developed modules were used in the TOT. Training evaluation was held. From proposed participants of 54 people, 38 followed the program till end and 25 of them are potential trainers. They can’t be considered as trainers yet since they still need to master substantial PPSP matters. Started preparation of grand design of capacity building PPSP. The initial draft needs to be continued next quarter. Prepared training design for provincial Pokjas on facilitation of PPSP (development of WB, CSS and PM for sanitation). Prepared TOR for Team Building between USDP, PMU and PIUs. Exploring possibilities to work with another institution for its implementation. Guided Pokja AMPL Nasional to distribute 1 set of Manuals (Manual A‐D) and related Source Book to PPSP stakeholders to enable all levels in supporting cities to develop CSSs. Posted all Manuals (A‐D) and related references at the PPSP website (also in relation to forthcoming CF/PF training). Developed Training Modules (Modules 1‐4) which focus on introduction of PPSP (Module 1), WB development (Module 2), CSS development (Module 3), PM development (Module 4). UC‐T Team‐SDI UC‐AE Team‐A Contributed in conceptual notes and by drafting terms of reference for the National information and Advocacy Center of Pokja AMPL National. UC‐PMU Team‐SSK Support the dissemination of the implementation of the Web‐based Monev. UC‐IF CBT ƒ
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Developed capacity of PIU‐IF members to monitor, evaluate, and develop strategic inputs in developing Pokja and ensuring financial support at provincial and local level by regular mini coaching. Provided input for draft INPRES PPSP. Developed strategic inputs to the Regulation of Minister of Home Affairs in emphasizing compulsory local budget support for PPSP 17 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 No. of Output Key Task USDP Outputs and Key Tasks1 USDP2 (Terms of Reference USDP) Cell Program Institutionalization and Implementation3 Team Activities and Results USDP ƒ
ƒ
ƒ
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2.T1.2 Provide feedback and guidance on draft ‘White Books’ and CSSs. UC‐T Team‐SSK ƒ
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2.T1.3 2.T1.4 2.T1.5 Provide direct TA in the development of project proposals or support to (local) Government appointed consultants developing master plans. Via PMU and PIUs facilitate the inclusion of any large‐scale technical proposals in Bappenas’ ‘Blue Book’. Play an important role in advocacy and awareness‐raising at all levels of government. UC‐T Team‐SDI implementation at local level. Prepared guidelines on institutional strengthening of Provincial Pokja. Provided support to implementation of monitoring and ensuring institutional and financial readiness of local government to engage in PPSP in the year 2011 and 2012. Provided inputs to PIU IF regarding the arrangements organizational structure of Pokja at Local Level; and for the roll‐out of PSP at local level is to be incorporated into the revised guidelines on institutional preparation; in addition indication of activities for PPSP implementation at local level. Facilitated inputs to PIU‐IF in developing the MONEV instrument regarding availability and functions of Pokja, and Pokja’s operational fund in PPSP cities for stages 1,2,3 and 4,5,6. Delivered a mini coaching for Team Institutional Monitoring of PIU‐IF as preparation activity for implementation of institutional MONEV in PPSP cities 2010. Supported in improvement of draft Program Management Manual of PPSP development. Facilitated the improvement of institutional design of PIU IF. The new PIU’s decree has accommodated the input. Facilitated the improvement of institutional design of PIU T. The new PIU’s decree has accommodated the input. Supported actively the PMU/PIUs in orienting QA tools for WB and CSS to the PMU/PIUs staff who sit on Panel Team since the establishment of Panel Team in the end of February, as basis on assessing the quality of WB and CSS (see also 1.T4). Provided QA tools for Advocacy and Empowerment aspects. UC‐PMU Team SDI Supported coordination in formulating “the digest” for any investment to be put in the Blue Book (BB). UC‐AE UC‐PMU Team‐AE ƒ
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Promoted the enabling environment for a proper commitment among related ministries within the Steering Committee. Contributed in conceptual notes and drafting term of reference of National Information and Advocacy Center of Pokja AMPL Nasional. Supported AKKOPSI’s advocacy event, such as conceptual preparation of City Sanitation Summit (CSS) side event and contributed materials on communications and implementation of the CSS X in Banda Aceh, such as: 18 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 No. of Output Key Task 2.T1.6 2.T2 2.T2.1 USDP Outputs and Key Tasks1 USDP2 (Terms of Reference USDP) Cell Program Institutionalization and Implementation3 Team Ensure that CSSs and action plans and proposals pay full attention to: ‘hard’ and ‘soft’ issues affecting progress in urban sanitation, Institutional development, cost recovery, operation and maintenance, community engagement, gender‐
related issues, social equity through poor‐inclusive planning, pro‐poor investments and hygiene promotion. Assist PMU and PIUs in providing ongoing support and guidance to all cities in PPSP: see 2.T2.1‐
2.T2.4. A dedicated PPSP website. UC‐T All Cells All Teams Activities and Results USDP Flow of sessions, Conceptual event, Public campaign through Radio and TV, Press conference. ƒ
Field visit to project site Finalized QA tools on SSKs as basis for assessing quality of SSKs (developed by Pokjas), which include not only technical aspects, but also non‐technical aspects. UC‐PMU Take coordination to put priority on sanitation development in the setting‐up of APBN and APBD. UC‐PMU Team‐AE ƒ
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2.T2.2 Guidance notes, manuals, and other advisory material. UC‐PMU All Cells ƒ
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2.T2.3 Networking events and national or regional workshops. UC‐PMU UC‐AE All Cells ƒ
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The instrument is now improved and ready to be managed and used by related stakeholders. Contributed a number of communication inputs, materials, news and guidelines for regular updates of PPSP website. Prepared agenda for transfer of knowledge. PMU has distributed Manuals and related Reference Book to PPSP stakeholders. Manuals and Guidance Notes are available on the PPSP website. Supported development of Program Management Manual/Guideline PPSP Training Modules. Finalized guideline on community managed simplified sewerage services. Supported input to the National agenda for CSS, KASN and EASAN and inviting Ministers and the Top Leader of GOI to present their speech in launching the implementation of the INPRES for PPSP. Prepared design and coordinate PMU, PIUs and INKINDO in facilitation of workshop and exhibition of PPSP for potential KMW Consultants. The event was held on February 1 and 2, 2011 and the participating Consultants had to pay for their attendance. Assisted and participated in implementation of Jejaring AMPL’s regular members meeting. Supported and contributed in piloting of PPSP with private sectors and the mass media. Contributed a conceptual draft and communication materials for integrated advocacy events and coordination forums. Contributed to Workshop Gender Mainstreaming (with Waspola). Assessed potential pilot project for PPP and community participation on solid waste treatment (forum RW Bandung). 19 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 No. of Output Key Task 2.T2.4 3 3.T1 3.T2 3.T3 4 4.T1 4.T1.1 USDP Outputs and Key Tasks1 USDP2 (Terms of Reference USDP) Cell Program Institutionalization and Implementation3 Team Ensure close cooperation and good coordination with other projects and programs in the urban sanitation sector. UC‐PMU All Cells Activities and Results USDP ƒ
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Contributed to draft TOR aimed at improving mutual cooperation between PPSP stakeholders. Contributed to and involved in National Communications Strategy development of Pokja AMPL National. Output 3 Quality technical proposals (Program Memorandums), based on poor‐inclusive City Sanitation Strategies, developed and being implemented in at least 30 small‐ to medium‐sized cities, with municipalities playing the lead coordinating role. Provide technical assistance and UC‐T Contributing to ongoing development of Manual for quality assurance to both locally Team‐SDI Public Private Partnership (PPP), in institution and funded and centrally co‐funded CBT financial aspects. proposals arising from SSKs, and to their implementation. For works that can be funded by local government from their own resources or through the special allocation budget (DAK), technical preparation and implementation is a local government responsibility. In the case of larger works, these will normally be centrally co‐funded and designed and implemented by MPW. Ensure that program memoranda UC‐T ƒ
On‐going contribution in conceptual input of are pro‐poor, address the Team‐SDI PMJK mainstreaming, promotion materials expressed needs of under‐served Team‐A development for Program Memorandum and customers and work towards the Implementation stages of PPSP. ƒ
Contributed on drafting training modules for national target of eliminating DMPSS. open defecation. ƒ
On‐going support to develop video scenario for MP’s advocacy and promotion materials. Facilitate small‐scale municipal UC‐T pilot projects to resolve key Team‐SDI challenges identified in CSSs. Output 4 Technical and administrative guidelines and procedures for the preparation, financing and implementation of urban sanitation investments in small‐ to medium‐sized cities, developed or updated as necessary, are formally adopted and disseminated widely. Ensure that UC‐T ƒ
The guidelines of SPM (Minimum Standard municipalities/provincial Go‐
UC‐PMU Services) for sanitation is already stipulated by vernments have all necessary All Teams central government and to be followed‐up by standard documents for CBT Local Government to be applied in the implementation phase at local level. implementation of PPSP Stages: see 4.T1.1 ‐ 4.T1.3. ƒ
Ensured that municipalities and provincial governments have access through Web‐based provisions, to all necessary standard documents for city sanitation planning, especially in support the development of WBs and CSSs. ƒ
See 2.T1.1 ƒ
Supported PMU in distributing all (ISSDP) manuals Standard documents for City UC‐T and guidance notes for SSK development; in Sanitation Planning. Team‐SSK addition posting on the PPSP website. ƒ
Distributed and updated complimentary materials on Frequently Asked Questions (FAQ) and PPSP source/reference books to PPSP facilitators and PPSP stakeholders, especially on developing WB and CSS. 20 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 No. of Output Key Task 4.T1.2 4.T1.3 4.T2 4.T2.1 4.T2.2 4.T2.3 4.T2.4 5 5.T1 5.T2 USDP Outputs and Key Tasks1 USDP2 (Terms of Reference USDP) Cell Program Institutionalization and Implementation3 Team Standard documents for preparation of technical proposals (program memoran‐
dum). Standard documents for procurement and implementation. Provide support in sector financing; see 4.T2.1 ‐ 4.T2.4. Activities and Results USDP UC‐T Team‐SDI UC‐T Team‐SDI UC‐PMU UC‐IF CBT UC‐PMU UC‐IF CBT Prepared initial budget policy and investment policy for sanitation development. Advocate for, and support Preparing and promoting the draft regulation of government in the establishment sanitation budget policy. of operational links between CSS formulation and access to finance for sanitation improvements Clarify and communicate to local UC‐IF governments the available UC‐AE financing options and CBT mechanisms. Advocate for, and support the UC‐PMU Prepared and supported the draft of the development of an urban UC‐IF implementation of INPRES regarding the obligation sanitation investment framework of all levels of government to share investment at national level. capital. Document and disseminate UC‐PMU ƒ
Preparing and compiling the paper on lessons‐
nationally lessons learned from UC‐AE learned, to be presented at a special workshop. PPSP implementation and use CBT ƒ
Supported in documenting up of success stories lessons learned in advocacy to as communication materials for various inform strategy and decision communication channels including PPSP making at national level. website and newsletter. Output 5 Systems are operational at national, provincial and city level for monitoring the progress of PPSP Implementation and outcome of new (urban sanitation) investments with particular reference to quality and equity Assist with the design of a UC‐PMU ƒ
Supported, together with Technical Team of monitoring framework for PPSP Team‐ME Pokja AMPL, the setting of the National and ensure that lessons learned Information Centre (PIN). from the monitoring information ƒ
Established for about 80% the monitoring and are used to inform national evaluation system of PPSP. The system has been strategy and decision making. presented to Echelon 2, PMU and Directorate of Housing and Settlement of Bappenas, PIU‐T and Directorate of Settlement Sanitation, PIU‐IF. The system is also presented to other programmes such as WASAP‐E and INDII. ƒ
Supported the upgrading of the sanitation part of the system from the programme level to the national level, in cooperation with WASAP‐E and under the direction of Bappenas. Monitor the quality of PPSP UC‐T ƒ
Established progress‐monitoring system (stage activities to ensure quality of city UC‐IF 1,2,3) and developed web based Monev system
planning process, as well as All Teams (ongoing support). ƒ
Established a regular feedback mechanism for quality of the technical proposals the progress monitoring system (ongoing (program memorandums), and support). the fostering of municipal ƒ
Implemented a progress monitoring system ownership. (ongoing support). ƒ
Implemented a regular feedback mechanism for the progress monitoring system (ongoing support). •
Developed capacity of members of PIU‐IF to 21 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 No. of Output Key Task USDP Outputs and Key Tasks1 USDP2 (Terms of Reference USDP) Cell Program Institutionalization and Implementation3 Team Activities and Results USDP ƒ
5.T3 5.T4 5.T5 Monitor the implementation of the CSS by the cities/regencies for the full range of activities prioritized by the CSS (e.g. including communication campaigns, pilot activities to improve O&M). Monitor the implementation of physical works and the outcome of new investments. (Small‐scale work will generally be managed by the municipality, with larger investments implemented by central government (via MPW). Establish a system for monitoring of the technical quality of physical works being implemented (under DAK), as well as the effectiveness and equity of benefits related to these works. UC‐T Team‐SSK Team‐SDI Team‐ME monitor, evaluate, and develop strategic inputs in developing Pokja and ensuring financial support at provincial and local levels by regular mini coaching. Prepared draft TOR for workshop on quality assessment of WB and CSS to be financed by PIU IF. UC‐T UC‐IF Team‐SDI Team‐ME Team‐ME UC‐T 1 2 3 4
5
Outputs, Key Tasks (T) and Deliverables (D) as per USDP TOR relate to USDP support services towards PPSP Principal Cells and Teams for particular tasks and Deliverables are indicated; in practice other Cells and Teams will also be involved Deliverables relating to Program Implementation are presented in italics Text between squared brackets indicate internal differences in specifications in TOR Abbreviations: UC= USDP Cell; A=Advocacy (at PIU‐AE); E=Empowerment (at PIU‐AE); UC‐AE= USDP Cell at PIU‐AE; IF=Institutional and Finance (at PIU‐IF); T=Technical (at PIU‐T); KM= Knowledge Management; CBT=Capacity Building and Training; ADV=Advocacy; ME=Monitoring and Evaluation (MONEV); IP= Institutional Preparation; SDI= Studies, Designs, Implementation; QA=Quality Assurance; FIN= Finance 22 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 3
PLANNED ACTIVITIES FOR NEXT THREE MONTHS: APRIL‐JUNE 2011 USDP is providing support services to PPSP. It operates in the context and in conjunction with PPSP. This chapter will therefore start with a section on the planned activities of PPSP during the next three months as perceived by USDP based on discussions with PMU and PIUs. PPSP is assumed to produce its own reports on planned activities as well as work plans for the participating Ministries. 3.1
PPSP program The activities planned by PMU and PIUs for PPSP for the period April‐June 2011 can be summarized as follows (for a more detailed listing of scheduled activities see Table 3.1): Regarding PPSP institutionalization: 1.
2.
3.
4.
5.
6.
7.
Completion of consolidation of work plans of PMU and PIUs for PPSP 2011 Internalisation and formalisation of Program Management Manual National workshop on city selection for batch 2012 Preparation and distribution of Circular Letter on PPSP participation to Local Government Training on communication on management aspect for Provincial Pokjas Preparation of next National Sanitation Convention (October 2011) Update on investment policies in sanitation in support of Roadmap PPSP Regarding implementation of PPSP Stages: 1.
2.
3.
4.
5.
6.
7.
3.2
PFs/CFs recruitment and selection, and training of new PFs/CFs Preparation and implementation of City Sanitation Summit X in Banda Aceh in collaboration with AKKOPSI Finalisation of INPRES procedures and documentation for submission to the President Selection and procurement of KMW and KMP, start‐up of contracts at national and provincial level Distribution of the preparation of Regional Budget (APBD) Provincial seminar on Regency/City networking. Implement and apply simplified EHRA USDP support for PPSP institutionalization and implementation In the next quarter the following main support activities are foreseen for each of the USDP Cells (for a more detailed listing of scheduled activities see Table 3.1): USDP Cell at PMU (Bappenas): 1.
To support the government, through the Pokja AMPL, in socialization of the INPRES regarding the accelerated of the development of human settlement sanitation and its stipulation by law (INPRES). 2.
Support and assist PMU, as well as the national working group for Water and Sanitation (POKJA AMPL), on the framework of regionalization of the Pokja. 3.
Support and assist National Pokja AMPL to prepare the National Conference of Sanitation Development. 4.
Continue to support PMU in carrying out activities in the context of knowledge management. 5.
To support PMU in the guarding the implementation of Web‐based Monev. 6.
To support PIU‐AE in carrying out the socialization of the legal and stipulated policy of PPSP. 7.
Continue to support PIU‐AE in the preparation of the PPSP roll out program for 2012 cities in preparing SSK. 8.
Continue to support PIU‐AE in facilitating its Ministry to assist AKKOPSI in conducting the first City Sanitation Summit in year 2011 that will be held in Banda Aceh. 9.
To support PIU‐IF in facilitating its Ministry to prepare regulation as well as decree in getting commitments for the setting up of the obligations of all level governments, as well as the community and private parties to allocate their investment budgets for the sanitation sector. 10. Continue to support UC‐IF in facilitation related to capacity building program to improve the quality and professional services of all unit of PPSP institutions, and at selected Provincial Pokjas. In particular with regard to Team 6: 11. Further enhance the utilization of web based Monev system to develop CSS: promotion of SSK development phase. 12. Assess WB draft submitted by Pokja. 23 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 13. Promote Monev results to PMU and PIU leads through regular meeting initiation and sanitation web. 14. Regional consultation for WB drafts. 15. Site visit to selected cities and develop lessons learned at second quarter. 16. Assist as implementation of hub and coaching clinics. USDP Cell at PIU‐AE (Ministry of Health), including Team 1: 1.
Share and transfer knowledge to PIU‐AE team on implementation their roles and tasks. 2.
Technical assistance and quality assessment of material/tools, campaign, and promotions development for PMU and other implementation team of PPSP. 3.
Implementation of mainstreaming PMJK, Hygiene Promotions and Public Private Partnership aspects. 4.
Develop and re‐produce materials and tools communications. 5.
Assist PIU‐AE team in assessing WB, CSS and PM (content quality and ownership). 6.
Develop capacity the members of PIU‐AE to monitor, evaluate, and develop all of communications and advocacy and empowerment of PPSP’s principals and mission (mini participative coaching). 7.
Facilitate the improvement of institutional design of PIU‐AE. 8.
Communications skill trainings and workshop for PPSP champions, agent advocacy and communicators. 9.
Internalize communication principles, advocacy and empowerment skill/knowledge implement studies/assessment and drafting SSK. 10. Assist PIU‐AE in using monitoring and evaluations system of PPSP. 11. Contribute to PIUs, PMU and AKKOPSI events and trainings and monitoring quality of materials/tools communications. 12. Contribute in conceptual preparation and design, syllabus of capacity building for communication, and support implementation of training of trainers (TOT) of WBs and CSS for PMU and PIU team. 13. Provide inputs and support to UC PIU‐AE and other PIUs and PMU in organizing and implementing workshop at national and/or regional level in dissemination/socialization PPSP regulation and preparation of PPSP institutional at national, provincial and city/regency level. 14. Support UC PMU to support PMU in organizing and implementing national workshops, trainings and knowledge events. 15. Support to UC PMU to make sure all produced manuals/tools; design and conceptual guidelines are properly disseminated and shared with relevant stakeholders. 16. Provide support to facilitator 2011 (CF/PF and technical assistance team) in a number of trainings and coaching. USDP Cell at PIU‐IF (Ministry of Home Affairs): 1.
Preparing Grand Design Capacity Building PPSP. 2.
Improved the training modules based on ToT results. 3.
Facilitate Trainers preparation meeting as a follow up of ToT of WB and CSS. 4.
Prepare design, syllabus, and coordinate facilitation of training program implementation for KMW and KMP. 5.
Prepare design, syllabus, and coordinate facilitation of training program for province Pokja on facilitation development of WB, CSS and Memorandum Program Sanitation Sector (MPSS). 6.
Prepare design and facilitate implementation of team building USDP, PMU and PIUs. 7.
Evaluate training program PPSP 2011. 8.
Provide input for draft INPRES PPSP. 9.
Carry out institutional mapping, thematic training, institution strengthening and Monev at 6 pilot province: South Sumatera, Central Java, East Java, Bali, west Kalimantan, and South Kalimantan. 10. Prepare guideline on institutional strengthening of province Pokja. 11. Provide support in updating Guideline on institutional preparation and indication program activities of PPSP at local level. 12. Provide support on socialization of circular letter Minister of Home Affairs to province and municipalities selected for PPSP 2012 concerning Pokja preparation and budget allocation. 13. Prepare guideline on regulator and operator of sanitation sector. 14. Support update Guideline Source identification and Funding Mechanism sanitation sector. 15. Support to facilitate training program of Source identification and Funding Mechanism sanitation sector. 24 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 16. Addition: Prepare design, syllabus, and coordinate facilitation of training program for PF and CF on facilitation development of WB, CSS and Memorandum Program Sanitation Sector (MPSS). 17. Provision general implementation support in strengthening organization of AKKOPSI and private sector training centre. 18. Support to facilitator recruitment. 19. Provide support to quality assessment of WB and CSS. 20. Support in development of Guideline of Program Memorandum for institutional and financial aspects (Guidance note). 21. Provide support the guideline on institutional strengthening of district and city Pokja in program memorandum phase. 22. Prepare guideline on PPP (Public Private Partnership) for institutional and financial aspect. 23. Provide input on development and operation of web Training PPSP. 24. Make sure all produced manuals and guidelines are properly disseminated and shared with relevant stakeholders. In particular for Team 2: 25. Carry out thematic training at 6 pilot provinces: South Sumatera, Central Java, East Java, Bali, west Kalimantan, and South Kalimantan. 26. Continue to prepare guideline on institutional strengthening of province Pokja. 27. Provide support in updating the guideline on institutional preparation and indication program activities of PPSP at local level. 28. Provide support the guideline on institutional strengthening of district and city Pokja in program memorandum phase. 29. Provide input for draft INPRES PPSP. 30. Develop strategic inputs to the Regulation of Minister of Home Affairs in emphasizing compulsory local budget support for PPSP implementation in local level. 31. Provide support on socialization of circular letter Minister of Home Affairs to province and municipalities selected for PPSP 2012 concerning Pokja preparation and budget allocation. USDP Cell at PIU‐T (Ministry of Public Works): 1.
Assist the preparation of TOR KMWs for KMW’s recruitment in 2012. 2.
Assist in identifying and determining the needs of facilitators for PPSP 2012 (stage 3). 3.
Review the related manuals and guidelines on CSS stage. 4.
Provide regular coaching clinic to KMWs, indirectly CFs/PFs (at regional level). 5.
Provide support to implement Quality Assessment of WB and CSS through panel forum. 6.
Provide support in implementing Knowledge Event‐Priority Setting Approach on WB development. 7.
Support and provide inputs on WB and CSS Regional Workshop (on regional basis and/or in selected cities). 8.
Support to implement the Web‐based “Hub‐system”‐Question and Answer. 9.
Finalizing and further refining the scope of activities and work plan for the provision of USDP support to the KMPs and PFs/CFs. 10. Continue compiling and finalizing supporting documents for the implementation stage related to procurement, contract management, construction supervision, quality assessment and control and monitoring and evaluation. 11. Prepare TORs and Guidelines for coaching clinics to be organized to support and improve the efforts of the KMPs and PFs/CFs 12. Assist PIU‐T with the identification of 3 suitable pilot projects and the selection of (possible alternative) technology options. 13. Continuous support to implement monitoring of PPSP (WB, CSS, PM development). 14. Assist UC‐AE with the effective dissemination of all completed Manuals and Guidelines to relevant stakeholders. 15. Assist UC‐AE in support PIU‐AE in organizing workshop/road show to build the commitment of cities in their participation on PPSP 2012. 16. Coordinate the finalization of the DEWATS survey and effective dissemination of the conclusions and recommendations. 25 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 In particular for Team 3: 17. Assist the preparation of TOR KMWs for KMW’s recruitment in 2012. 18. Assist in identifying and determining the needs of facilitators for PPSP 2012. 19. Review the related manuals and guidelines. 20. Provide regular coaching clinic to KMWs, indirectly CFs/PFs (at regional level). 21. Provide support to implement Quality Assessment of WB and CSS through panel forum. 22. Provide support in implementing Knowledge Event‐Priority Setting Approach on WB development. 23. Support and provide inputs on WB and CSS Regional Workshop (on regional basis and/or in selected cities). 24. Support to implement the Web‐based “Hub‐system”‐Question and Answer. 25. Compile lessons learned and provide necessary feedback in improving the program. 26. Ongoing support to provide inputs to PFs/CFs performance monitoring tools/system. 27. Support in monitoring the WB and CSS development progress. 28. Ongoing support to provide inputs to update the FAQ re WB and CSS in the website. In particular for Team 45: 29. Finalizing and further refining the scope of activities and work plan for the provision of USDP support to the KMPs and PFs/CFs. 30. Continue compiling and finalizing supporting documents for the implementation stage related to procurement, contract management, construction supervision, quality assessment and control and monitoring and evaluation. 31. Prepare TORs and Guidelines for coaching clinics to be organized to support and improve the efforts of the KMPs and PFs/CFs. 32. Prepare TORs and Guidelines for workshops to evaluate the performance and output of the KMPs and PFs/CFs with the purpose to draw lessons learned and‐if so required‐to improve/modify procedures and implementation manuals and guidelines. 33. Assist UC PIU‐T with the identification of 3 suitable pilot projects and the selection of (possible alternative) technology options. 34. Assist with the organization and delivery of such coaching clinics. 35. Assist UC‐AE with the effective dissemination of all completed Manuals and Guidelines to relevant stakeholders. 36. Effective sharing of knowledge and experience with PPSP Phase 4 implementation through dedicated websites, mass media, workshops, seminars etc. 37. Coordinate the finalization of the DEWATS survey and effective dissemination of the conclusions and recommendations. 38. Assist Team Monev with monitoring of the implementation of PPSP 4 and 5. The planned PPSP activities and the USDP support activities during the next quarter (April‐June 2011) are further elaborated in Table 3.1 below. Table 3.1 No. 1 PPSP Program Activities and USDP Support Activities scheduled for next quarter (April‐June 2010) PPSP Program Activities Scheduled for next three months Target Group PMU Support National Pokja AMPL as The small well as Steering Committee Team team of Pokja on finalization of the Draft of AMPL INPRES that now intends to address jointly the acceleration of the national programs for sanitation and water supply. USDP Support Activities through USDP Cells and/or Teams Scheduled for next three months incl. General Support Services USDP Activities Corresponding to TOR section No USDP Cell at PMU (UC‐PMU) ƒ
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Support and assist the input of legal language from related legal bureau of Ministries. Convincing to the Steering Committee member about the ready draft of INPRES to be transferred to the related Minister for having stipulation from the President. Having initiative to prepare a draft of the implementation of regulation of the INPRES. 4.T1 26 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 No. PPSP Program Activities Scheduled for next three months Target Group 2 Networking with cities preparing SSK in 2012. PMU and PIUs 3 Networking with AKKOPSI. The leaders and members of AKKOPSI 4 Hands‐on capacity building and training for PMU and PIUs at national level. PMU and PIUs’ staffs 5 Hands‐on capacity building and training for Provincial and City/Regency Pokjas. Support the implementation phase of Monev and further development of the web based system. Selected Provinces and City/ Regency All Pokjas at Provinces and City/regency 7 Support Pokja AMPL and PMU to develop proper data regarding obligations for the funding and investment planning at all levels of government. National Pokja AMPL 8 Further monitor use of web‐based Monev system and remove bugs found. 9 Assess document quality of SSK 2011 cities, focusing on cities reporting to complete SSK documents in the web‐based Monev. Executing recruitment of PPSP Facilitators (CFs/PFs) 2011. PPSP Facilitators 11 Orientation and training to Provincial Pokjas. Provincial Pokjas 12 Training to the PPSP Facilitators CFs, PFs 13 Kick‐off PPSP 2011 by orientation Pokjas 6 10 USDP Support Activities through USDP Cells and/or Teams Scheduled for next three months incl. General Support Services ƒ
Support PMU and PIUs in terms of preparing and transferring the selection process to provincial level of government. ƒ Building a new network of provincial expertise in doing the city selection for participation in PPSP, starting from 2012. ƒ Continuing to support AKKOPSI for the development of their institutional capacity of national secretariat through technical assistance. ƒ Continuing to support PIU AE and AKKOPSI for the preparation of the City Sanitation Summits for the year of 2011. ƒ Continuing to assist PIU‐AE and AKKOPSI in development of the concepts for a city sanitation rating system at national level. Providing support to the development of capacity building and forming the mechanism of coordination and consolidation. Continuing to support the development of training modules and resource persons. Support and assist the other program in integrating the PPSP Monev to the WATSAN Monev that is coordinated by WASAP‐E. Continue to support and assist the development of funding mechanism to support the effectuation of the ongoing policy and strategy through budget and investment policy. Continue to assist PMU in monitoring results of web‐based Monev and to support in developing the activities of National Information centre (PIN). Manage quick assessment of SSK so as to enable continuation to PM Stage. Assist PMU to manage response to city Pokja. Provide suport to prepare TOR of PFs/CFs, evaluation tools for CFs/PFs selection. Support in preparing draft TOR/proposal, training materials and facilitating/organizing the training. Support in developing TOR of training and support in facilitating/organizing the training. Support in preparing draft USDP Activities Corresponding to TOR section No 1.T1 2.T2.3 2.T2.4 2.T1 2.T1 5.T5 4.T2.3 1.T3 2.T2.1 1.T3 2.T.1.1 27 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 No. 14 15 PPSP Program Activities Scheduled for next three months and training to Provincial and Municipal Pokjas. Realise a national water and sanitation Monev system. Programme initiation at 56 cities. Target Group TOR/proposal and facilitating the delivery of training. Support to the further development of national water and sanitation Monev system particularly on the sanitation part. Role of USDP will be to ensure that the PPSP module on sanitation is properly applied into the new system. Provide training to new cities, PF and CF in using the available Monev modules for SSK development as well as identified implementation. PIU‐AE 1 National workshop on city selection for PPSP implementation 2012. Provincial Pokjas 2 City/District selection for PPSP 2012 & 2013 processes under responsibility of Provincial Governments (27‐27 April, 2011) Action plan for quarterly activities of PIU AE in developing materials and conceptual note for piloting pro poor campaign and gender mainstreaming with private and media involvement (June 2011) City Sanitation Summit X Banda Aceh (29‐31 May, 2011) Provincial Pokja/Govern
ment 3 4 5 PF/CF Training (18‐28 May 2011) 6 Joined facilitation on QA of “Buku Putih Sanitasi & SSK” Adjusted EHRA Implementation Trial On‐Going preparation Konferensi Air & Sanitasi nasional (KASN) Community participation and PPP Pilot Project on community based integrated solid waste processing. Campaign and Strategic Communication training for PPSP’s Cities/Districts 7 8 9 10 USDP Support Activities through USDP Cells and/or Teams Scheduled for next three months incl. General Support Services USDP Activities Corresponding to TOR section No USDP Cell at PIU‐AE (UC‐AE) Support in preparing TOR, workshop materials, facilitating the workshop. Conceptual event, materials and technical supports. 1.T1.1 Serang and Bandung and was targeted for other Pokja’s Conceptual event, materials and technical support. 63 Cities /Districts 14 Provinces and Central governments/ invitations PF/CF candidates QA Panel Team PIU AE, Pokja Provinsi PMU/Pokja AMPL PIU AE, private sectors and Communities Pokja members of communication team Conceptual event, materials and technical support. Support in communications, PMJK, Hygiene and PPP aspects. Technical assistance. USDP Cell at PIU‐IF (UC‐IF) PIU‐IF 1 Provide support to PIU AE on city selection. 2 Verification of Governor decree for Capacity Building and Technical assistance. Member of Organizing Committee. Facilitation Conceptual, materials and sources contributions (including sub‐sub modules of sanitation and hygiene communication strategy). Provide support on socialization of circular letter Minister of Home Affairs to provinces and municipalities selected for PPSP 2012 concerning Pokja preparation and budget allocation. ƒ Develop capacity members of PIU‐
1T1 2 T1.1.6 28 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 No. PPSP Program Activities Scheduled for next three months Target Group provincial working groups and mayor decree for cities working groups and financial readiness of provinces and cities for PPSP. 3 Strengthening the provincial and cities working group to be able to implement PPSP Program through guidance/visits to provincial and cities working groups. 4 Prepare and agreed on tools for verification of institutional and financial readiness for province and cities working groups for implementation of PPSP Program 2011 and 2012 5 Quality assessment of WB and CSS in institutional and financials aspects. Finalization of draft INPRES PPSP Program. Provide guideline related to 6 7 USDP Support Activities through USDP Cells and/or Teams Scheduled for next three months incl. General Support Services IF to monitor, evaluate, and develop strategic inputs in developing Pokja and ensuring financial support at provincial and local levels by regular mini coaching (continuation from previous quarter). ƒ Provide support to implementation of monitoring and ensuring institutional and financial readiness of local government to engage in PPSP in the year 2011 and 2012 (continuation from previous quarter). ƒ Carry out institutional mapping, identify thematic training, institutional strengthening and Monev in 6 pilot provinces: South Sumatera, Central Java, East Java, Bali, West Kalimantan and South Kalimantan (continuation from previous quarter). ƒ Develop strategic inputs to the Regulation of Minister of Home Affairs in emphasizing compulsory local budget support for PPSP implementation at local level (continuation from previous quarter). ƒ Prepare guidelines on institutional strengthening of provincial Pokjas (continuation from previous quarter) Note: USDP will only visit the provincial level. ƒ Provide support to implementation of monitoring and ensuring institutional and financial readiness of local government to engage in PPSP in the year 2011 and 2012 (continuation from previous quarter). ƒ Support in improvement of draft Program Management Manual of PPSP development (continuation from previous quarter). ƒ Develop capacity members of PIU‐
IF to monitor, evaluate, and develop strategic inputs in developing Pokja and ensuring financial support to provincial and local level by regular mini coaching (continuation from previous quarter). Provide support to quality assessment of WB and CSS. USDP Activities Corresponding to TOR section No 1 T1 2T1.1.6 2 T1.1.6 5T2 5 T 1 Provide input if needed 1T1 ƒ
2T2.2 Prepare guideline on regulator and 29 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 No. PPSP Program Activities Scheduled for next three months USDP Support Activities through USDP Cells and/or Teams Scheduled for next three months incl. General Support Services Target Group institutional development and financial aspects. ƒ
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8 Training for Provincial Pokjas on facilitation PPSP, for KMW and KMP. ƒ
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9 Support to PIU‐T on recruitment and training of PF and CF. ƒ
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10 Provide guideline Source identification and Funding Mechanism sanitation sector ƒ
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PIU‐T 1 Organize the secretariat PIU‐T to prepare the smooth implementation of PPSP in the year 2010 – 2014 (as follow up to the SK of PIU‐T by DG of Cipta Karya) to effectuate the PIU‐T’s roles and tasks. PIU‐T operator of sanitation sector. Support in development of Guideline of Program Memorandum for institutional and financial aspects (Guidance note). Provide support for the guideline on institutional strengthening of district and city Pokjas in program memorandum phase. Prepare guideline on PPP (public private partnership) for institutional and financial aspects. Preparing Grand Design Capacity Building PPSP. Improve the training modules based on TOT results. Facilitate Trainers preparation meeting as a follow up of TOT. Prepare design, syllabus, and coordinate facilitation of training program for province Pokja on facilitation development of WB, CSS and Memorandum Program Sanitation Sector (MPSS). Prepare design, syllabus, and coordinate facilitation of training program implementation for KMW and KMP. Prepare design and facilitate implementation of team building USDP, PMU and PIUs. Evaluate training program PPSP 2011. Provide input on development and operation of web Training PPSP. As member of team recruitment PF and CF. Prepare design, syllabus, and coordinate facilitation of training program for PF and CF on facilitation development of WB, CSS and Memorandum Program Sanitation Sector (MPSS). Support update Guideline Source identification and Funding Mechanism sanitation sector. Support to facilitate training program of Source identification and Funding Mechanism sanitation sector. USDP Activities Corresponding to TOR section No 2 T1 1 T3 2 T2.2 2.T1 USDP Cell at PIU‐T (UC‐T) Continued discussions with Directorate of Environmental Sanitation regarding operational PPSP issues, and manning of the PIU‐Technical; assist PPLP and PIU‐T in further internalizing the commitments and requirements from MPW for the 2.T1.1 30 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 No. PPSP Program Activities Scheduled for next three months Target Group 2 Organize/Facilitate the panel to assess the quality of SSKs. Municipal Pokjas 3 Executing tender process of KMWs recruitment (for SSKs development 2011) started in January 2011. KMWs PPSP 2011 4 Executing tender process of KMPs recruitment (for PM development) at the provincial level by the Provincial PU Satker. Prepare the budget proposal for PPSP implementation in 2012. KMPs PPSP 2011 5 PIU‐T 6 Support PMU in organizing/facilitating the recruitment of PFs/CFs. PFs/CFs of PPSP 2011 7 Support PMU in organizing/facilitating the training to CFs/PFs. PFs/CFs PPSP 2011 8 Mobilize the KMWs. 9 Organise/Facilitate training to KMWs. Experts/Specia
lists of KMWs PPSP 2011 Experts/Specia
lists of KMWs PPSP 2011 10 Support KMWs/PFs and CFs in facilitating Provincial Pokjas and City Pokjas. KMWs, CFs, PFs 11 Review the WBs and CSS Manual. PIU‐T 12 Province wise consolidation of the scope of work related to identified additional studies and designs for cities that are eligible to continue with PM phase. PIU‐T 13 Delegation of KMP procurement, contract management and Prov. Satkers USDP Support Activities through USDP Cells and/or Teams Scheduled for next three months incl. General Support Services successful implementation of PPSP. Provide support to internalize the QA tools to PIU‐T’s Panel Team to assess the quality of SSKs for the technical aspect. Provide support to ensure TOR of KMW (consultants for SSKs and MPs facilitation) has been properly developed and updated for processing tender in the year of 2011 (the tender process is ongoing and will be finished in the end of May 2011). Provide support to PIU‐T in developing KMP’s TOR and update (consultants for PM development). Provide support in developing KMW’s and KMP’s TOR for PPSP implementation 2012. Develop performance evaluation tools for evaluating existing facilitators and develop evaluation tools for recruitment the new facilitators. Support in developing TOR of training and support in facilitating the training. Support in preparing orientation and training to Experts/Specialists of KMWs. Provide support in preparing TOR, training materials, organizing the training for KMWs Experts/specialists. Coaching clinics to KMWs Provide guidance and support to KMWs, CFs, PFs through HUB System/Help‐desk. Provide support in desk review and observation on the utilization of the Manual B and Manual C at city level. ƒ Assist the city Pokjas concerned with finalizing Draft Program Memorandum in 9 cities (former ISSDP + Banda Aceh and Pekanbaru). ƒ Assist with assessing completion status of SSKs in 41 cities (2010 PPSP Batch) in order to determine scope of work for completion of SSK and preparation of DPM by KMPs covering 10 provinces/32 cities and the KMWs covering 4 provinces/9 cities. Consolidate mechanism and seek consensus with PIU‐PU to provide USDP Activities Corresponding to TOR section No 1.T4 1.T3 1.T3 1.T3 1.T3 1.T3 1.T3 1.T4 1.T1.2 3.T.1 2.T.1 3.T.1 31 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 No. PPSP Program Activities Scheduled for next three months USDP Support Activities through USDP Cells and/or Teams Scheduled for next three months incl. General Support Services Target Group monitoring & evaluation of the PM Phase to Provincial Satkers. 14 Tendering and recruiting KMPs (including PM City and Provincial Facilitators) for 2011 PPSP program. KMP ƒ
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15 Ensure that KMPs follow standard procedures in preparing a Draft PM. PIU‐T KMP Pokjas ƒ
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16 Ensure that KMPs follow standard formats for master planning, feasibility studies and detailed engineering designs. PIU‐T KMP Pokjas ƒ
assistance to the offices of the Provincial Satkers in KMP procurement, contract management, quality assessment for which training programs will be developed. Assist with tendering process, including public consultations, tender evaluation and contracting as requested. Assist with preparing detailed task descriptions of those CFs and PFs (recruited to facilitate preparation of BP and SSK) with additional responsibilities to support 9 cities with finalizing the SSK and preparing the Draft Program Memorandum. Submission, processing of comments from PIU‐T and finalization of Manual and Guidelines for the preparation of a Draft Program Memorandum. Finalize related training material for training of City and Provincial Facilitators and consultants mobilized under KMP contract on proper use of the Manual and Guidelines and quality of the DPMs. Assist with the delivery of the training. Finalize the development of effective and measurable indicators to assess quality of DPM. Seek consensus with PIU‐PU on the procedures to monitor preparation, completeness and effectiveness of Draft PM, obtain feed back to ensure refinement of procedures, manuals and guidelines and general quality of the document produced. Prepare a work plan and TOR for coaching clinics aimed to provide support to the City/Regency Pokjas, Provincial Satkers, KMPs and Facilitators and PIU‐T in getting feed back on the implementation procedures and effectiveness of Manuals and Guidelines with the aim to obtain feed back and lessons learned as input for improving the Manuals and Guidelines. Initiate and finalize preparation of a Manual and related Guidelines to support the planning and implementation of the required USDP Activities Corresponding to TOR section No 3.T.1 2.T.1 4.T.1 (4.T.1.1, 4.T.1.2 and 4.T.1.3) 5.T.1 2.T.1 4.T.1 (4.T.1.1, 4.T.1.2 and 4.T.1.3) 32 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 No. PPSP Program Activities Scheduled for next three months Target Group 17 Organize/Facilitate a panel to assess the quality of DPM and the identified Master Plans, Feasibility Studies, AMDAL+LARAP and Detailed Engineering Designs. Pokjas KMP 18 Develop standard procedures and standard documents for procuring works, goods and services under PPSP Phase 5. Contract management, construction supervision, quality assessment and control of works and goods contracts, including commissioning procedures under supply and installation of goods contracts. PIU‐T 20 Contract management, quality assessment and control of service contracts. PIU‐T 21 Measure the quality of SSK documents from 41 cities. 19 PIU‐T USDP Support Activities through USDP Cells and/or Teams Scheduled for next three months incl. General Support Services additional studies and detailed engineering designs. ƒ Finalizing Manual and Guidelines (including translations) for the preparation of Master Plans, Feasibility Studies (for 3 sub‐
sectors), AMDAL and LARAP and Detailed Engineering Designs. Provide continued support to assess the quality of DPM and Studies and Designs through a Pannel Forum on Quality Assessement and Quality Assurance of documents prepared under PPSP. Continue preparation of standard procedures and documents for procuring works, goods and services under PPSP Phase 5. Start developing standard procedures, manuals and guidelines related to contract management, construction supervision, quality assessment and control of works and goods contracts, including commissioning procedures under supply and installation of goods contracts. Start with developing standard procedures, manuals and guidelines related to contract management and quality assessment and control of service contracts. Support panel team of PPSP in measuring the submitted documents. Support panel team of PPSP in internalising the process of QA within the PPSP system. USDP Activities Corresponding to TOR section No 5.T.1 5.T.2 4.T.1 (4.T.1.1, 4.T.1.2 and 4.T.1.3) 4.T.1 (4.T.1.1, 4.T.1.2 and 4.T.1.3) 5.T.2 4.T.1 (4.T.1.1, 4.T.1.2 and 4.T.1.3) 5.T.2 3.3
Quarterly bar charts of activities for PPSP and USDP The bar chart of activities for the period April‐June 2011 for PPSP, as prepared by USDP for the PMU and PIUs from available information, is presented in Figure 3.1. The bar charts of activities for the four USDP Cells for the period April‐June 2011 are presented in Figure 3.2 u/i Figure 3.5. 33 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 PPSP Workplan 2011
December
November
October September
August
July
May
April
March
February
January
PPSP Stages/Activity Details
December
No.
June
2011
2010
A
A.1
A.2
A.3
A.4
A.5
A.6
A.7
PMU
Consolidation of the PMU & PIUs work plan related to the implementation of 2011 PPSP
Preparation of syllabus and orientation material
Advocacy at decision maker level
Advocacy mass media for PPSP promotion
Conduct the 2011 program management workshop
Training on PMM for Provincial Pokjas (including Monev web‐based)
Issue the Appointment Letter of 2012 PPSP to Regency/City in each Province
Conduct the Orientation of PMU and PIUs re the preparation of White Book and SSK (including Monev web‐based) A.8 workshop
A.9 Conduct the Orientation of PMU and PIUs re the preparation of White Book and SSK workshop
A.10 Agreement on QA tools of White Book A.11 Launch the 2010 PPSP's Report
A.12 Training PMU and PIUs re PPSP Monev system st
A.13 Assessment on Monev result of the PPSP's Implementation 1 Quarter
A.14 Training on adult learning methods and facilitation technics A.15 Training on communication management aspect for Provincial Pokja
A.16
A.17
A.18
A.19
Assesment on Monev result of the PPSP's Implementation 2nd Quarter
Practice of White Book QA mechanism
Conduct the mid year evaluation of PPSP implementation workshop
Agreement on QA tools of SSK
A.20
A.21
A.22
A.23
A.24
A.25
A.26
Assesment on Monev result of the PPSP's Implementation 3rd Quarter
Training media relation for TTPS (PAN)
Practice of SSK QA mechanism
Conduct the end of year evaluation of PPSP implementation workshop
Distribute the assesment result for White Book and SSK QA, with Action Plan for Regency/City to Province
Report writing
Launch the 2011 PPSP's Report
rd A.27 Assesment on Monev result of the PPSP's Implementation 4 Quarter
A.28 Conduct the end of year evaluation of PPSP implementation workshop
B
B.1
B.2
B.3
B.4
B.5
B.6
B.7
B.8
B.9
B.11
B.12
B.13
PIU‐AE
Conduct small team meeting on city selection criteria Conduct meeting on provincial selection for the 2011 PPSP participants
Conduct Provincial seminar on Regency/City networking
Assesment of the additional criteria from each Province
Conduct small team meeting to identify material requirement
Preparation and production of material
Dissemination communication and advocacy material
Preparation and absorption verification tool
Assistance (roadshow) at Provincial level
Conduct training for Provincial Pokja on White Book and SSK assesment related to communication, community empowerment and private sector
Conduct PMU and PIUs orientation workshop on QA for communication aspects, community empowerment, gender and poor inclusive, as well as private sector for White Book and SSK
Conduct meeting on provincial selection for the 2012 PPSP participants
Conduct Provincial seminar on Regency/City networking
C
C.1
C.2
C.3
C.4
C.5
C.6
C.7
C.8
C.9
C.10
C.11
PIU‐IF
Verification at the Governor or Regent/Mayor Decree regarding Pokja formation
Assistance (visit) Provincial Pokja in order to Strengthening the Institutional and Budgeting Plan
Preparation and agreement verification tool
Finalisation Draft Presidential Decree PPSP Program
Consolidation of the institutional and budget plan status
Conduct training for Provincial Pokja on White Book and SSK assesment related technical aspect Conduct PMU and PIUs orientation workshop on QA Institutional and Financial aspect within White Book and SSK
Distribution of the preparation of Regional Budget (APBD) Permendagri Distribution the Ministry of Home Affair Circular Letter regarding regional PPSP Implementation Distribution the Institutional Preparation and Indicative Activities
Conduct Provincial seminar on PPSP implementation
D
D.1
D.2
D.3
D.4
D.5
D.6
D.7
D.8
PIU‐T
Issue KMW and KMP assigment letter by TTPS
Preparation of the tools and performance assesment mechanism Conduct KMW and KMP orientation workshop (TA coaching for KMW and other aspects)
Conduct KMW and KMP orientation workshop for the implementation of EHRA
Training Provincial Pokja on the White Book and SSK assesment related to technical aspect
Conduct PMU and PIUs orientation workshop on QA Technical aspect within White Book and SSK
Training Provincial Pokja on the EHRA study implementation
Assesment on KMW performance
E
E.1
E.2
E.3
Provincial Pokja
Conduct Pokja internal meeting to set up the additional criteria for networking
Conduct regency/city networking interest workshop at Provincial level
Submission of Provincial Proposals
F
F.1
F.2
F.3
City Pokja
Develop EHRA and White Book
Develop SSK
Public consultation SSK
B.10
Figure 3.1 Bar chart of activities for PPSP 34 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 Bar Chart of Activities for the USDP Cell at PMU 1. Major task to assist in all 1.1. Support the government to provide the national policy and strategy of the urban sanitation development and its sustainable of the implementation,
issues relevant to the Support and assist the government through POKJA AMPL in guarding the implementation of RPJMN and MDG's
development of active and Support the government in final drafting of new national policy and strategy addressed to the PPSP and its stipulation by law (INPRES)
sustainable entities at the four Support and assist PMU and PIU Cell‐AE to develop strategy communication for the socialization of the legal and stipulated policy of PPSP
participating Ministries handling Support the government, through the POKJA AMPL, in socialization of the INPRES of PPSP and its stipulation by law (INPRES)
PPSP institutional aspect.
S
L
S
L
L
S
L
S
L
S
L
S
L
Facilitate and assist PMU in preparing the decree of the obligations of the investment budget
L
S
L
S
Support advocacy and communication strategy development at the central level PPSP
C
December
November
October
September
August
July
June
May
April
March
6
February
45
4
S
S
S
L
3
3
S
Support PIU Cell‐AE in carrying out the socialization of the legal and stipulated policy of PPSP
Support the POKJA AMPL, in preparing the guidelines for the implementation of the INPRES of PPSP
Support PIU Cell‐IF in facilitating its Ministry in dissemination of the decree regarding the setting up of the obligations of the investment budget
2
2
S
S
Facilitate and assist National POKJA AMPL to prepare the National Conference of Sanitation Development
Facilitate PMU and assist PIU of AE providing networking with AKKOPSI for the preparation and conducting of City Sanitation Summits
1
1
January
T
IF
AE
PMU
KEY TASKS AND ACTIVITIES
OUTPUTS
2011
Roles: Lead (L)/Supporting(S)
USDP‐CELLS
TEAMS
USDP SUPPORT: USDP CELL at PMU
S
S
S
S
S
S
L
S
S
S
S
Support the development of Sanitation Technical Team institution at AMPL institution. Support the implementation of the national sanitation policy and strategy
L
S
S
S
Support the preparation of policy initiatives and sanitation strategy
L
S
S
S
Support the preparation of the sanitation standardisation development plans
C
S
L
S
1.2. Support and assist the government through POKJA AMPL and PMU the continuous collaboration among the POKJA’s divisions in more intensive ways of coordination and communication, with high quality performance,
Support and assist PMU and PIUs to establish new strong organization and its network, functional operation and its professional human resource involvement,
L
Support and assist PMU, as well as the national working group for Water and Sanitation (POKJA AMPL), the framework of regionalization of the POKJA,
L
Support PMU to convince the well establishment of institutional set up of the local POKJA of AMPL in the framework of regionalization of the POKJA,
L
Support and assist PMU in the need of HRD and the applying the multidiscipline experts to perform the quality of services
Support and assist PMU as well as PKJA AMPL in the development and implementation of communication strategy,
L
S
Support and assist PMU in carry out issues in the context of knowledge management,
L
S
S
S
S
S
S
L
S
S
Support PMU and PIU of AE providing networking with AKKOPSI for the development of their institutional capacity building, L
Support PMU and PIU of AE in the development and implementation of the concept of city sanitation rating at national level,
L
S
S
S
Support in the implementation of MTM to coordinate and consolidate PPSP institutional L
S
Support institutional development of sanitation technical team on institutional of AMPL
C
S
L
S
Support capacity building of PMU and related agencies in the implementation of PMM PPSP
C
S
L
S
Support the implementation of MTM in the implementation of coordination and consolidation of institutional PPSP
C
S
L
S
S
1.3 Support the development and implementation of a complete MONEV system and assist the operation for the full period of the project
2. Large number of cities are mobilised to develop poor‐
inclusive City‐wide Sanitation Strategy
Figure 3.2 Specific support to Team‐6 in implementation of MONEV system and further effective utilization of the web based system
L
S
L
Assist PMU in the applying system of Web‐based MONEV.
L
S
L
Assist PMU and PIU‐IF in developing web‐based Training Center administration/management
S
L
S
S
Support the establishment of national standards for the development and implementation of monitoring and evaluation system AMS
L
S
S
S
Advocate the involvement of POKJA AMPL in city selection
S
L
Support the preparation and implementation of city selection workshop
S
L
2.1 Support government (POKJA AMPL/PMU and PIUs) in annual process of city selection S
S
Support PMU in providing input to municipal selection conducted by provinces
L
S
Provide consideration to determine cities to be selected on PPSP 2012 L
S
S
Facilitate PMU in supporting sosialization of "Surat Edaran"
Develop PFs/CFs performance monitoring system
L
S
L
S
Provide input to facilitator recruitmen plan; including input for facilitator training sylabus
S
L
S
Facilitate PMU in supporting the selection of facilitator for PPSP 2012
L
Facilitate PMU in supporting facilitator training by providing the latest PPSP material S
Support PMU in coordinating the follow up activity to increase the capacity of the existing facilitator
L
Support PMU in providing input to institutional readiness monitoring
L
S
Provide consideration for PMU on the follow up the result from institutional readiness monitoring
L
S
S
S
S
S
S
S
S
S
L
Assist in identifying information on activities related to city selection and status readiness to be taken into PPSP Website
L
S
Support the implementation of regional roadshow for institutional preparation of PPSP 2011
S
L
Assist to communicating cities selection and status readiness through PPSP website (www.sanitasi.or.id)
S
L
Assist in maintaining and updating website related to city selection process
S
S
Support for the implementation activities of the national agenda L
C
Bar chart of Activities of USDP Cell at PMU S
S
S
S
S
L
S
L
S
S
S
S
S
S
L
S
35 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 December
November
October
4
September
August
July
3
June
May
April
3 45 6
2
March
2
February
1
1
January
T
IF
KEY TASKS AND ACTIVITIES
OUTPUTS
2011
Roles: Lead (L)/Supporting(S)
USDP‐CELLS
TEAMS
AE
USDP SUPPORT: USDP CELL at PMU
PMU
Bar chart of Activities of USDP Cell at PMU (Cont’d) 2.2 Review and streamline the CSS process to enable scalling up the CSS while maintaining quality and local ownership
Review Practical Guideline needed
S
Technical support to get TTPS approval on final draft of all manual needed, if any
L
S
L
S
S
Maintain and complete the monitoring system on CSS development conducted by municipal
L
S
Support the coordination of White Book and CSS evaluation
S
S
S
L
Advocate TTPS to be involved in White Book and CSS public consultation
S
S
L
Support the implementation of SSK Preparation Learning Forum (lesson learned)
L
S
S
Deliver every latest manual/guideline/practical guideline into website
L
Assist in maintaining and updating website related to SSK preparation
L
S
S
S
L
S
L
UC‐AE
Review and completed the White Book and CSS guideline/manual regarding communication, PMJK and private sector involvement aspects
S
Develop practical guideline, as needed
S
Support the White Book and CSS monitoring regarding communication, pmjk, and private participation aspects
S
Provide inputs to update the FAQ on website based on PPSP lesson learned 2010
S
L
L
L
L
UC‐IF
Review White Book and CSS guideline and manual regarding strategic planning, institutional, and financial aspects
S
L
Review and complete the facilitating manual for facilitator
S
L
Support the White Book and CSS monitoring regarding institutional and financial aspects
S
L
Provide inputs to update the FAQ on website based on PPSP lesson learned 2010
S
L
UC‐T
Review White Book and CSS guideline and manual regarding technical aspect
S
Support the White Book and CSS monitoring regarding technical aspect
S
Provide inputs to update the FAQ on website based on PPSP lesson learned 2010
S
L
L
L
2.3 Train PFs/CFs via TOT and provide coaching and facilitation regarding planning process and product Identify national/regional learning institution to serve as resources center(s) for the training and facilitation
Support the coordination of TOT
S
L
Assist in providing training material regarding PPSP in general (including the latest progress in PPSP)
S
L
Ensure all related material, manual, practical guideline available for PF/CF training
S
L
Assist in developing web‐based Training Center administration/management
L
S
Support to identify intitution/local entity to be the EHRA implementor and data management
S
Support the consolidation with related training center (at MPW and MOHA)
L
L
S
2.4 Provide guidance and support to CFs and PFs to ensure that CSS are of a high quality, poor inclusive and lead to action plans for pro‐poor investments
3. Municipalities have access to skilled human resources for sanitation advocacy, planning, and the formulation and implementation of technical proposal
Assist PMU in monitoring the performance of PF and CF regularly monitored as well as provide coaching when necessary
S
Develop web‐based "hub‐system" in order to support CFs and PFs
S
L
Support the hub‐system implementation
S
L
Collect, documentation, and distribute lesson learned from PPSP cities L
S
L
3.1 Ensure the technical capacity of PMU/ PIUs and a high quality technical assistance to PFs/CFs and Pokjas (indirectly) including assistance from specialist consultant
Support PMU in coodinating TNA to PMU/PIUs member
S
L
Advocate the importance of PPSP training to all PMU/PIUs member
S
L
Develop specialist consultants database
S
L
3.2 Assist PMU and PIU with ongoing support and guidance to all cities in the PPSP via : website, making available guidance note, manuals, and other advisory material, networking events and national or regional workshops ensuring close cooperation and good coordination with other projects and programs in urban sanitation sector
Assist PMU and TTPS to coordinate with other urban sanitation programs
L
Maintain and update USDP website (public and internal user)
L
Maintain and update PPSP website due to www.sanitasi.or.id
L
S
S
Support in desaigning and assist implementation of the workshop or knowledge sharing event (learning forum)
L
S
S
Support the establishment of "communication forum" for coordinating with other urban sanitation sector projects and programs
L
S
S
Compile lessons learned and training material for workshops / knowledge sharing events
L
S
S
36 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 Bar chart of Activities of USDP Cell at PMU (Cont’d) 4. Quality technical proposals, 4.1 Provide technical assistance and quality assurance to both locally funded and centrally co‐funded proposals arising from SSKs, and to their implementation
based on poor‐inclusive SSKs are Support to coordinate the development of guideline/manual/practical guideline needed
developed and being implemented with Deliver guidelines/manuals/practical manual related to program memoranda into PPSP website
municipalities playing the lead Support the facilitation of sorting SSK programs into funding resources
coordinating role
Support PMU in consolidating/channeling the program memoranda to central funding L
S
L
S
S
S
S
L
S
S
L
S
December
November
October
4
September
August
July
3
June
May
April
3 45 6
2
March
2
February
1
1
January
T
IF
KEY TASKS AND ACTIVITIES
OUTPUTS
2011
Roles: Lead (L)/Supporting(S)
USDP‐CELLS
TEAMS
AE
USDP SUPPORT: USDP CELL at PMU
PMU
S
L
4.2 Ensure that program memoranda are pro‐poor, address the expressed needs of under served customers and work towards the national target of eliminating open defecation
Support the coordination of review SSKs that will be taken into program memoranda
4.3 Facilitate small‐scale municipal pilot project to resolve key challenges identified in SSK
Support the facilitation of small‐scale municipal pilot project
S
S
L
Support to consolidate the selection of pilot project
S
S
L
5.Technical and administrative 5.1 Ensure that municipalities and provincial governments have all necessary standard documents, for city sanitation planning, preparation of technical proposal / guidelines and procedures for program memoranda, procurement and implementation
the preparation, financing and Support the coordination of implementation stages
S
implementation of urban Deliver all standard document for program memoranda and implementation into PPSP website
S
sanitation investments developed or updated as 5.2 Advocate for, and support government, in the establishment of operational links between SSK formulation and access to finance for sanitation improvement; necessary, are formally adopted clarify and communicate to local governments the available financing options and mechanism, advocate for, and support the development of an urban sanitation and disseminated widely
investment framework at national level, document and disseminate nationally lessons learned in advocacy to inform strategy and decision making at national level
6. Systems are operational at national, provincial and city level for monitoring the progress and outcome of new (urban sanitation) investments with particular reference to quality and equity
S
L
S
L
L
Develop the program memoranda and implementation preparation progres report periodically
S
S
Advocate related ministries about the importance to make SSKs as major requirement in urban sanitation development program
L
S
S
Advocate private sector and donors about the importance to make SSKs as major requirement in urban sanitation development L
Provide input on sylabus and implementation of program meoranda and implementation training for TTPS
S
S
L
Assist PMU to develop "A Case Study Book"
L
S
S
6.1 Design of a monitoring framework for PPSP and ensure that lesson learned are used to inform national strategy and decision making
Develop PPSP monitoring and evaluation system L
S
Select lesson learned of PPSP progress during 2010 ‐ 2012 in updating the PPSP website
L
S
Select lesson learned of PPSP progress to be published through Percik or other publication
L
S
Support knowledge management
L
L
6.2 Monitor the quality of PPSP activities to ensure quality of city planning process, as well as the program memoranda and fostering of municipal ownership
Develop monitoring systems to ensure that a holistic approach to sanitation improvement is maintained at the implementation stage
L
S
S
S
S
L
6.3 Monitor the implementation of the CSS by the cities/regencies for full range of activities prioritized by the CSS
Develop monitoring system on absorption of SSK program in the city planning process
L
6.4 Monitor the implementation of physical works and the outcome of new investments (small scale work will generally be managed by the municipality, with larger investments implemented by central government via MPW)
Develop LFA to tracking the outcome of physical works
S
S
L
Deliver approved LFA into PPSP website
S
S
L
Develop evaluation and monitoring system based on the LFA
S
S
L
6.5 Establish a system for monitoring of the technical quality of physical works being implemented (under DAK), as well as the effectiveness and equity of benefits related to these works
Develop monitoring system for implementation under DAK
L
S
S
L
Develop system for outcome monitoring of investments under DAK in terms of effectiveness and equity of benefit
L
S
S
L
* L=Lead role S=Supporting Role
37 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 Bar chart of Activities of USDP Cell at PIU‐AE
1. Large number of cities are mobilised to develop poor‐
inclusive City‐wide Sanitation Strategy
1.3
December
November
October
4
September
August
July
June
May
April
March
February
January
T
3 45 6
3
Support PIU Advocacy and Empowerment to coordinate the districs/cities selection process C
L
S
S
L
S
S
Coordinate support to provide advocacy and communication materials and tools needed in city selection process
C
L
S
S
L
S
S
S
Support PIU Advocacy and Empowerment in developing general criteria of criteria for PPSP 2012 district/city targeted
C
L
S
S
S
S
Support PIU Advocacy and Empowerment in monitoring the municipal selection conducted by provinces
S
L
S
S
L
S
Support PIU Advocacy and Empowerment in facilitating the additiional province or municipal, if any
S
S
S
S
L
S
S
S
S
S
C
S
S
S
S
S
S
Support the advocacy and campaign materials and tools for socialization of "Surat Edaran"
C
L
C
S
Provide input to facilitator recruitmen plan; including input for facilitator training sylabus
S
C
L
S
Provide input to PFs/CFs performance monitoring system
S
S
S
S
Facilitate PIU AE in facilitator training by providing advocacy, communication, PMJK and private sector promotion materials
S
L
S
S
Provide advocacy and communication material to institutional readiness monitoring events
L
C
S
S
S
S
S
S
S
L
S
L
L
Review Practical Guideline needed
L
Technical support to get TTPS approval on final draft of all manual needed, if any
L
Maintain and complete the monitoring system on CSS development conducted by municipal
L
Support the coordination of White Book and CSS evaluation
C
S
S
S
S
S
S
S
S
S
L
S
S
S
S
L
Advocate TTPS to be involved in White Book and CSS public consultation
L
C
S
S
C
S
Support the implementation of SSK Preparation Learning Forum (lesson learned)
L
C
S
S
C
S
Deliver every latest manual/guideline/practical guideline into website
L
C
S
S
Assist in maintaining and updating website related to SSK preparation
L
S
S
S
C
S
Support training preparations, and content of communications, PMJK and private sector participation aspects
S
L
S
S
Provide materials and tools of training as needed
C
L
C
C
Support the White Book and CSS monitoring regarding communication, pmjk, and private participation aspects
S
L
S
S
C
Support "hub‐system" implementation regarding communication, PMJK, and private sector participation aspects
C
L
S
S
C
Knowledge transfer to PIU AE regarding communication, PMJK, and private sector participation aspects
L
C
S
S
S
Develop promotion and advocacy event for program memoranda
S
L
S
C
S
Train PFs/CFs via TOT and provide coaching and facilitation regarding planning process and product Identify national/regional learning institution to serve as resources center(s) for the training and facilitation
S
S
S
S
S
C
S
1.4 Provide guidance and support to CFs and PFs to ensure that CSS are of a high quality, poor inclusive and lead to action plans for pro‐poor investments
2
2
1.2 Review and streamline the CSS process to enable scalling up the CSS while maintaining quality and local ownership
1
1
1.1 Support government (TTPS/PMU and PIUs) in annual process of city selection
IF
KEY TASKS AND ACTIVITIES
OUTPUTS
PMU
2011
Roles: Lead(L)/Supporting(S)
USDP‐CELL
TEAMS
USDP SUPPORT: USDP CELL at PIU ‐ AE
AE
2. Municipalities have access to skilled human resources for sanitation advocacy, planning, and the formulation and implementation of technical proposal
2.1
Ensure the technical capacity of PMU/ PIUs and a high quality technical assistance to PFs/CFs and Pokjas (indirectly) including assistance from specialist consultant
Assist PMU and PIU with ongoing support and guidance to all cities in the PPSP via : website, making available guidance note, manuals, and other advisory 2.2 material, networking events and national or regional workshops ensuring close cooperation and good coordination with other projects and programs in urban sanitation sector
Contributing to advocacy, communication and social campaign materials in PPSP website as tool for PPSP stakeholders
C
L
C
C
Develop practical guidance and act as trainer/resource person in pmjk campaign training, both theoritical and practical training S
L
C
S
Support in providing and developing display, sanitation campaign material and distribution materials in sharing event
C
L
S
S
Support PMU's knowledge management to conduct knowledge event regarding PMJK and hygiene promotion and sanitation at national level
L
C
S
S
S
Support PMU's knowledge management to conduct knowledge event regarding public private partnership issues
L
S
S
Support implementation of City Summit and Rembuk Sanitation National event
L
C
S
S
Maintain the relationship with other program/projects through meetings and advocacy/communications event participation/support
L
C
S
S
Strengthen sanitation stakeholders in partnership, alliances and networking, including the media circle in national and local level
L
C
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
Figure 3.3 Bar chart of Activities of USDP Cell at PIU‐AE 38 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 Bar chart of Activities of USDP Cell at PIU‐AE (Cont’d) 3.2
L
S
L
S
S
L
S
S
S
S
L
Support the facilitation of program memoranda preparation under UC‐T coordination
S
S
S
L
L
Support the consolidation of program memoranda that funded by society and private
S
S
S
L
L
Support the facilitation on revising the program memoranda funded by society and private
S
S
S
L
L
December
November
October
4
September
August
July
3
June
S
May
L
April
C
3 45 6
2
March
C
S
2
February
C
1
1
January
T
3. Quality technical proposals, 3.1 Provide technical assistance and quality assurance to both locally funded and centrally co‐funded proposals arising from SSKs, and to their implementation
based on poor‐inclusive SSKs are developed and being Support the facilitation of sorting SSK programs into funding resources
implemented with Provide program memoranda training material, regarding social and private funded program
municipalities playing the lead Support the implementation of program memoranda for PFs and CFs
coordinating role
IF
KEY TASKS AND ACTIVITIES
OUTPUTS
2011
Roles: Lead(L)/Supporting(S)
USDP‐CELL
TEAMS
USDP SUPPORT: USDP CELL at PIU ‐ AE
AE
PMU
Ensure that program memoranda are pro‐poor, address the expressed needs of under served customers and work towards the national target of eliminating open defecation
Support the review of SSK focusing on the program in the area of under served customer
L
C
C
L
S
3.3 Facilitate small‐scale municipal pilot project to resolve key challenges identified in SSK
Provide advocacy, communication, and campaign material for project preparation
S
C
Facilitate the social marketing and mobilization, also community preparation for the implementation of the pilot project
S
L
S
C
C
Provide "pilot project " for model of solution and best practices of 3 sub sector (waste water, solid waste and drainage) S
L
C
S
L
C
S
C
L
S
4.Technical and administrative Ensure that municipalities and provincial governments have all necessary standard documents, for city sanitation planning, preparation of technical proposal / 4.1
guidelines and procedures for program memoranda, procurement and implementation
the preparation, financing and Provide program memoranda and implementation advocacy and communication material to be distributed to province and municipal
S
implementation of urban Advocate for, and support government in, the establishment of operational links between SSK formulation and access to finance for sanitation improvement; sanitation investments clarify and communicate to local governments the available financing options and mechanism, advocate for, and support the development of an urban sanitation 4.2
developed or updated as investment framework at national level, document and disseminate nationally lessons learned in advocacy to inform strategy and decision making at national necessary, are formally adopted level
and disseminated widely
5. Systems are operational at national, provincial and city level for monitoring the progress and outcome of new (urban sanitation) investments with particular reference to quality and equity
L
Provide program memoranda and implementation advocacy and communication material to be distributed to related ministries
S
C
L
L
Provide program memoranda and implementation advocacy and communication material to be distributed to related private sector or donor
S
C
L
L
Support advocacy of program memoranda and implementation to various parties
S
C
L
L
Provide advocacy material needed in program memoranda and implementation training for TTPS
C
S
S
L
L
Provide input on sylabus and implementation of program meoranda and implementation training for TTPS
C
S
S
L
L
S
5.1 Design of a monitoring framework for PPSP and ensure that lesson learned are used to inform national strategy and decision making
Support in internal regular PPSP progress update and consolidation among PIU team and high ranking official government of Health Ministry
S
L
S
C
Develop popular version of lesson learned into a periodically publication
L
C
S
S
S
S
S
S
C
C
Deliver lesson learned that experinced during undertake the PPSP facilitation
S
L
S
S
S
S
S
S
C
Provide input to the monitoring and evaluation system that being developed
S
S
S
S
S
S
S
S
L
S
S
S
S
S
S
S
S
L
S
S
S
L
S
S
L
S
S
Provide input to the LFA
S
S
S
S
S
S
S
S
L
Provide input to the evaluation and monitoring system
S
S
S
S
S
S
S
S
L
Provide input to the monitoring for implementation under DAK
S
S
S
S
S
C
L
Provide input to the system for outcome monitoring of investment under DAK
S
S
S
S
S
C
L
5.2 Monitor the quality of PPSP activities to ensure quality of city planning process, as well as the program memoranda and fostering of municipal ownership
Provide input to the monitoring and evaluation system 5.3 Monitor the implementation of the CSS by the cities/regencies for full range of activities prioritized by the CSS
Provide input to the system of SSK absorption in the city planning process
5.4
5.5
Monitor the implementation of physical works and the outcome of new investments (small scale work will generally be managed by the municipality, with larger investments implemented by central government via MPW)
Establish a system for monitoring of the technical quality of physical works being implemented (under DAK), as well as the effectiveness and equity of benefits related to these works
39 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 2011
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Roles: lead (L)/supporting(S)
USDP-CELLS
TEAMS
PMU
Bar Chart of Activities for the USDP Cell at PIU ‐ IF USDP SUPPORT: USDP CELL at PIU - IF
KEY TASKS AND ACTIVITIES
OUTPUTS
1. Large number of cities 1.1 Support government (TTPS/PMU and PIUs) in annual process of city selection
are mobilised to develop
Facilitate PIU Institutional in supporting city selection workshop
Facilitate PIU Institutional in supporting the municipal selection monitoring
poor-inclusive City-wide
Sanitation Strategy
Support PIU Institutional in conducting institutional and financial readiness monitoring for PPSP 2011 municipals
Support PIU Institutional in preparing draft Surat Edaran regarding budget allocation and requirement for PPSP 2012
Support the socialization of the "Surat Edaran"
1.2 Review and streamline the CSS process to enable scalling up the CSS while maintaining quality and local ownership
Review White Book and CSS guideline and manual regarding strategic planning, institutional, and financial aspects
Review and complete the facilitating manual for facilitator
Support the White Book and CSS monitoring regarding institutional and financial aspects
Provide inputs to update the FAQ on website based on PPSP lesson learned 2010
1.3 Train PFs/CFs via TOT and provide coaching and facilitation regarding planning process and product
Identify national/regional learning institution to serve as resources center(s) for the training and facilitation
Develop PF/CF training plan
Develop province training plan
Support the development of training center (selected) training plan
Provide institutional and financial training materials for PFs/CFs training
Coordinate the collection of all training materials
Support the implementation of TOT on White Book and CSS for province
Support the implementation of KMW training
1.4 Provide guidance and support to CFs and PFs to ensure that CSS are of a high quality, poor inclusive and lead to action plans for pro-poor
investments
Support the White Book and CSS monitoring regarding institutional and financial aspects
Support "hub-system" implementation regarding institutional and financial aspects
2.1 Ensure the technical capacity of PMU/ PIUs and a high quality technical assistance to PFs/CFs and Pokjas (indirectly) including assistance from
2. Municipalities have
access to skilled human specialist consultant
Support PIU Institutional in preparing facilitator recruitment plan (PPSP 2012)
resources for sanitation
Support the implementation of facilitator recruitment (PPSP 2012)
advocacy, planning, and
the formulation and
Develop facilitator training plan for PPSP 2011 and 2012
Develop cylabus for facilitator training
implementation of
Support the implementation of facilitator training
technical proposal
Support the refreshment training for facilitator
Prepare the institutional and financial material for facilitator training
Provide input to PFs/CFs performance monitoring system
Support the implementation of institutional readiness monitoring for PPSP 2012 municipal
Arrange and conduct TNA for PMU and PIUs member
Support TNA result to UC-T
Support for institutional and financial aspect in developing the draft of program memoranda
Desaign and develop PPSP 2011 training program, including develop web-based PPSP training program (TNA on-line)
Prepare training module for PPSP 2011 (selected training program)
Conduct TOT for PMU and PIU regarding facilitation on White Book and CSS preparation
2.2 Assist PMU and PIU with ongoing support and guidance to all cities in the PPSP via : website, making available guidance note, manuals, and
other advisory material, networking events and national or regional workshops ensuring close cooperation and good coordination with other
projects and programs in urban sanitation sector
Support in updating Guideline of institutional preparation and PPSP indicative activities for province and municipals
Support the preparation of the strengthening the Pokja provinces guideline in terms of PPSP facilitation to municipals
Support the implementation of Pokja training for province
Support in updating the Guideline of financial sources and mechanism for sanitation development
Prepare the guidance note of financial aspect to program memoranda preparation
Support the implementation of workshop regarding financial sources and mechanism
Provide input (guidance note material) to sanitation funding workshop
Figure 3.4 Bar chart of Activities of USDP Cell at PIU‐IF L
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40 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 Bar chart of Activities of USDP Cell at PIU‐IF (Cont’d)
3.1 Provide technical assistance and quality assurance to both locally funded and centrally co-funded proposals arising from SSKs, and to their
3. Quality technical
proposals, based on poor- implementation
Support to syncronize SSK program into available funding resources
inclusive SSKs are
Support UC-T in conducting consolidation of various funding resources to achieve initial funding agreement
developed and being
Undertake TNA for PFs/CFs training on program memoranda
implemented with
Provide institutional and financial aspects training material for PFs/CFs program memoranda training
municipalities playing the
Consolidate program memoranda training material needed
lead coordinating role.
S
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Support the implementation of program memoranda training for PFs/CFs
Support the facilitation of program memoranda preparation under UC-T coordination
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KEY TASKS AND ACTIVITIES
OUTPUTS
2011
Roles: lead (L)/supporting(S)
USDP-CELLS
TEAMS
USDP SUPPORT: USDP CELL at PIU - IF
C
Support the consolidation of program memoranda that funded by central or province
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Support the facilitation on revising the program memoranda funded by central or province
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3.2 Ensure that program memoranda are pro-poor, address the expressed needs of under served customers and work towards the national target of
eliminating open defecation
Support in develop logframe for program lead to fulfill target of eliminate open defecation
L
Support in develop detail institutional arrangement of the program for under served customer
S
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Support in develop detail funding arrangement of the program for under served customer
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3.3 Facilitate small-scale municipal pilot project to resolve key challenges identified in SSK
4.Technical and
administrative guidelines
and procedures for the
preparation, financing and
implementation of urban
sanitation investments
developed or updated as
necessary, are formally
adopted and disseminated
widely
5. Systems are
operational at national,
provincial and city level
for monitoring the
progress and outcome of
new (urban sanitation)
investments with
particular reference to
quality and equity
Facilitate institutional preparation for the implementation of pilot project
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Facilitate the development and preparation of funding mechanism for the pilot project
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4.1 Ensure that municipalities and provincial governments have all necessary standard documents, for city sanitation planning, preparation of
technical proposal / program memoranda, procurement and implementation
Provide assistance in preparing the Manual / Guideline for Draft and Final Program Memorandum
L
4.2 Advocate for, and support government in, the establishment of operational links between SSK formulation and access to finance for sanitation
improvement; clarify and communicate to local governments the available financing options and mechanism, advocate for, and support the
development of an urban sanitation investment framework at national level, document and disseminate nationally lessons learned in advocacy to
inform strategy and decision making at national level
Organize coordination event between central and provincial Pokja AMPL to consolidate commitment among all
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Support in updating the Guideline of financial sources and mechanism for sanitation development
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Prepare the guidance note of financial aspect to program memoranda preparation
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Support the implementation of workshop regarding financial sources and mechanism
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5.1 Design of a monitoring framework for PPSP and ensure that lesson learned are used to inform national strategy and decision making
Deliver lesson learned that experinced during undertake the PPSP facilitation
Provide input to the monitoring and evaluation system that being developed
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Facilitate province to monitor the absorption of SSK program in annual city development plan
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Provide input to the system of SSK absorption in the city planning process
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5.2 Monitor the quality of PPSP activities to ensure quality of city planning process, as well as the program memoranda and fostering of municipal
ownership
Provide input to the monitoring and evaluation system desaign
Provide input to ensure the results from monev system (especially in terms of institutional and financial) are prepared and used for policy development
5.3 Monitor the implementation of the CSS by the cities/regencies for full range of activities prioritized by the CSS
5.4 Monitor the implementation of physical works and the outcome of new investments (small scale work will generally be managed by the
municipality, with larger investments implemented by central government via MPW)
Provide input to the LFA
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Provide input to the evaluation and monitoring system
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5.5 Establish a system for monitoring of the technical quality of physical works being implemented (under DAK), as well as the effectiveness and
equity of benefits related to these works
Provide input to the monitoring for implementation under DAK
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Provide input to the system for outcome monitoring of investment under DAK
S
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* L=Lead role S=Supporting Role
41 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 Bar Chart of Activities for the USDP Cell at PIU ‐ T December
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1. Large number of cities are mobilised to develop poor‐
inclusive City‐wide Sanitation Strategy
IF
KEY TASKS AND ACTIVITIES
AE
OUTPUTS
2011
Roles: Lead (L)/Supporting (S)
USDP‐CELLS
PMU
USDP SUPPORT: USDP CELL at PIU ‐ T
1.1 Support government (PMU and PIUs) in annual process of city selection
Facilitate support during city selection workshops
S
Assist with preparation of ToR KMWs (for KMWs recruitment in 2012)
Support to identify and determine the needs of facilitators for PPSP 2012
Provide inputs to the facilitator recruitment plan, including input for facilitators training sylabus
Provide input to PFs/CFs performance monitoring system
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Review White Book and CSS guideline and manual regarding technical aspect
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Support the White Book and CSS monitoring regarding technical aspect
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1.2 Review and streamline the CSS process to enable scalling up the CSS while maintaining quality and local ownership
Develop White Book and CSS Training Modules
Develop Practical Guideline (as complementary of White Book and CSS Training Modules)
S
Provide inputs to update the FAQ re White Book and CSS based on PPSP lessons learned 2010
1.3
S
Train PFs/CFs via TOT and provide coaching and facilitation regarding planning process and product Identify national/regional learning institution to serve as resources center(s) for the training and facilitation
Prepare criterias, job discription and performance evaluation tools
S
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Support the preparation of training material for CF/PF Training and KMWs Training (based on TNA results)
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Assist with preparation of ToR Provincial and City Facilitators
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Support the training of the Provincial and City Facilitators
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Support the training of the KMWs
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1.4 Provide guidance and support to CFs and PFs to ensure that CSS are of a high quality, poor inclusive and lead to action plans for pro‐poor investments
Support the White Book and CSS monitoring regarding technical aspects
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Support "hub‐system" implementation regarding technical aspects
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Provide regular coaching to PFs/CFs and KMWs (regional basis)
Support "hub‐system" implementation regarding technical aspects
2. Municipalities have access to skilled human resources for sanitation advocacy, planning, and the formulation and implementation of technical proposal
L
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Ensure the technical capacity of PMU/ PIUs and a high quality technical assistance to PFs/CFs and Pokjas (indirectly) including assistance from specialist 2.1
consultant
Support to implement ToT to PMU/PIUs re facilitation on White Book and CSS
S
Provide support to PIU‐T with implementation of quality assessment (white Book and SSK) through panel forum
L
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Assist with delivering training programmes for the use of PM Manuals / Guidelines based on TNA program
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Provide technical expertise to assist Pokjas to use various manuals and guidelines S
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Design quality assessment tools for technical designs, tender documents, contracts etc.
S
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Provide support to PIU‐T with implementation of quality assessment
S
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Assist PMU and PIU with ongoing support and guidance to all cities in the PPSP via : website, making available guidance note, manuals, and other advisory 2.2 material, networking events and national or regional workshops ensuring close cooperation and good coordination with other projects and programs in urban sanitation sector
Provide inpiuts to update related Manuals, Guideline and FAQ on White Book and CSS to be uploaded on the website.
S
Support knowledge event on priority setting approach
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Support knowledge event on system choice and technology options on sanitation
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Support and provide input on White Book and CSS regional workshop (on regional basis and on selected cities)
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Support the implementation of panel forum in Quality Assessment of White Book and CSS
Figure 3.5 S
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Bar chart of Activities of USDP Cell at PIU‐T 42 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 Bar chart of Activities of USDP Cell at PIU‐T (Cont’d) Further define supporting role of USDP‐Cell S&D December
November
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L
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Provide technical training material for KMPs
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Assist with delivering of training programs for KMPs
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Provide technical training material for PFs/CFs Program Memorandum training
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Assist with delivering of training programs for PFs / CFs
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4
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3
June
S
May
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March
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S
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January
S
1
TEAMS
Finalization mapping funding sources and preparation Sanitation Financing guideline Provide general support to the preparation of Draft and Final Program Memoranda
3.2
T
3. Quality technical proposals, 3.1 Provide technical assistance and quality assurance to both locally funded and centrally co‐funded proposals arising from SSKs, and to their implementation
based on poor‐inclusive SSKs are developed and being Assistance to city Pokja finalizing Draft Program Memorandum (13 initial cities)
implemented with Assist PIU‐T with preparation ToRs for provincial KMPs
municipalities playing the lead Develop Manual/Guideline for the preparation of Draft and Final Program Memorandum
coordinating role.
IF
KEY TASKS AND ACTIVITIES
AE
OUTPUTS
2011
Roles: Lead (L)/Supporting (S)
USDP‐CELLS
PMU
USDP SUPPORT: USDP CELL at PIU ‐ T
S
S
L
Support organisation of specific coaching clinics for KMPs & CFs/PFs related to PM Phase
S
S
S
L
Provide assistance with Workshop on Evaluation and Lessons Learned PM Preparation
S
S
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L
Provide assistance with Road show for 63 cities (for 2012 program)
S
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L
Ensure that program memoranda are pro‐poor, address the expressed needs of under served customers and work towards the national target of eliminating open defecation
Review SSK focusing on program in the priority area that serve the under served customer
S
L
S
S
Review SSK focusing on appropriate technology for program that serve the under served customer
S
S
L
S
Develop quality assurance tools and assessment program for Draft and Final PMs
S
L
S
Assist with implementation of quality assurance system of Draft and Final PMs
S
L
S
Assist with the development of MDG specific indicators related to PPSP implementation
S
S
L
3.3 Facilitate small‐scale municipal pilot project to resolve key challenges identified in SSK
Compile and share possible alternative technological solutions related to sanitation
S
L
Support performance evaluation of selected DEWATS systems
S
S
L
Assist PIU‐T with the planning, design and tendering of works for 3 pilot projects
S
L
S
Develop quality assurance tools and implementation program for pilot programs
S
L
S
Assist with implementation of quality assurance system for pilot projects
S
L
S
Ensure that municipalities and provincial governments have all necessary standard documents, for city sanitation planning, preparation of technical proposal / 4.Technical and administrative 4.1
guidelines and procedures for program memoranda, procurement and implementation
Facilitate compilation and dissemination of manuals, guidelines, standards and norms etc.
the preparation, financing and implementation of urban Advocate for, and support government in, the establishment of operational links between SSK formulation and access to finance for sanitation improvement; sanitation investments clarify and communicate to local governments the available financing options and mechanism, advocate for, and support the development of an urban sanitation 4.2
developed or updated as investment framework at national level, document and disseminate nationally lessons learned in advocacy to inform strategy and decision making at national necessary, are formally adopted level
and disseminated widely
Provide input on sylabus and implementation of program memoranda and implementation training for TTPS
Undertake program memoranda and implementation training for TTPS
S
S
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L
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S
S
L
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L
43 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 Bar chart of Activities of USDP Cell at PIU‐T (Cont’d) 5. Systems are operational at national, provincial and city level for monitoring the progress and outcome of new (urban sanitation) investments with particular reference to quality and equity
December
November
October
4
September
August
July
3
June
May
3 45 6
April
2
2
March
1
February
1
TEAMS
January
T
KEY TASKS AND ACTIVITIES
IF
OUTPUTS
2011
Roles: Lead (L)/Supporting (S)
USDP‐CELLS
AE
USDP SUPPORT: USDP CELL at PIU ‐ T
PMU
5.1 Design of a monitoring framework for PPSP and ensure that lesson learned are used to inform national strategy and decision making
Compile and share lessons learned and necessary feed‐back to improve quality of programs
S
S
S
Review the absorption of SSK program in the annual city development plan during conduct facilitating program memoranda and implementation
Provide input to the system of SSK absorption in the city planning process
S
S
L
S
S
L
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L
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L
5.2 Monitor the quality of PPSP activities to ensure quality of city planning process, as well as the program memoranda and fostering of municipal ownership
Provide input to the monitoring and evaluation system 5.3 Monitor the implementation of the CSS by the cities/regencies for full range of activities prioritized by the CSS
5.4
Monitor the implementation of physical works and the outcome of new investments (small scale work will generally be managed by the municipality, with larger investments implemented by central government via MPW)
Develop indicators to monitor implementation physical and non physical works
S
S
L
Support developing MONEV system for Stages 4 and 5 S
S
L
Support date collection, processing and evaluation process
S
S
L
Establish a system for monitoring of the technical quality of physical works being implemented (under DAK), as well as the effectiveness and equity of benefits 5.5
related to these works
Provide input to the monitoring for implementation under DAK
S
S
L
Provide input to the system for outcome monitoring of investment under DAK
S
S
L
44 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 4
ISSUES AND RECOMMENDATIONS Main issues that have developed during the past quarter are presented in Table 4.1. The issues and recommendations reported in the previous Quarterly Progress Report (QPR), as well as the relevant ones that are still open from earlier QPRs, are now presented in Annex 1 to this report, together with their current status as far as known to us. Several of those issues have today still the same crucial importance to the success of PPSP. Table 4.1 Issues and Recommendations No Issues/Constraints Recommendations for Remedial Actions Main Actors National POKJA AMPL (previously TTPS) and member Ministries 1 2 3 4 5 6 7 8 9 Interactions between Steering Committee and PPSP, as well as coordinating operations by PMU and close cooperation between PMU and PIUs, are hampered by the lack of status and capacity of PMU. Appropriate PPSP program and project digest are yet to be put in the Blue Book. Implementation of an adequate system of communication, consultations and reporting among PPSP institutions with regard to operations, and solving any matter to ef‐
fectuate the strategic issues and actions. In depth consultations with PMU and Bappenas to formulate the said program and project digest. Sound consultation between relevant actors at short notice Implementation actions for the effectuation of INPRES as a new policy are yet to be formulated Limited active involvement of member PPSP institutional structures to be set up ministries in organization structure of PPSP. with representation of members of all relevant ministries in the specific Steering Committees for POKJA AMPL, PMU and PIUs; similar approach to be considered for PMU Secretariat Budgets committed to PPSP are still far Pro‐active initiatives are required to either behind the earlier agreed outlay presented increase considerably the funding in the PPSP Roadmap. commitment volume, or consider a down‐
scaling of PPSP Due to inadequate budgeting at the member Discussion between POKJA AMPL and PPSP ministries the actual expenditures for PPSP members on how the budgeting for 2012 and are considerably more lagging behind subsequent years can be considerably planning as per Roadmap than the already improved so as to prevent the recurring funding constraints of 2011 and 2011. constrained budgeting. Informed choices and decisions on all POKJA AMPL Nasional should send relevant approaches and procedures for information letter(s) to all PPSP stakeholders PPSP implementation, incl. its manuals and at central, provincial and city levels to products, need to be clearly communicated socialize changes on a regular basis to all parties. The current TOR of the Program Director Together with PMU take initiatives to contains no clear mandate for Program formulate adequate TOR and mandates. Director and its supporting staff. No adequate platform exists to discuss main Establish as such Platform the Technical issues and TA activities, and review Team stipulated in the Administrative (potential) differences in expectations, Arrangement between GOI and EKN re. USDP perceptions, opinion and approaches on USDP’s services between USDP and Clients/Beneficiaries from the GOI side. Pokja AMPL Nasional PMU and its Program Director. Pokja AMPL Pokja AMPL POKJA AMPL Nasional POKJA AMPL POKJA AMPL Member Ministries POKJA AMPL Nasional Pokja AMPL Nasional PMU, UC‐PMU Pokja AMPL Nasional, EKN Program Management Unit (PMU) 1 2 The full involvement of PMU and PIUs members in direct advocacy and facilitation to local governments, in particular regarding public consultations. No clear formulation is available yet regarding the role and function of the senior advisor to the Program Director recently Improve adequate capacity of the members Head of PMU and to provide the said public consultation PIUs facilities in a proper way. Initiate formulation of TOR with proper roles PMU and functions. 45 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 No 3 4 5 6 7 Issues/Constraints recruited by Pokja AMPL Nasional. Agreement among PPSP institutions on setting‐up a reporting and communication mechanism is not yet fully implemented. Lessons learned of PPSP implementation will provide excellent inputs as basis for improvement of PPSP implementation in the next period. Executing qualified staffing for coordination, programming, Monev etc is in very short supply at PMU Secretariat and PIUs. PIU AE members not on board yet. Recommendations for Remedial Actions Main Actors Consider to apply the stipulations in PPSP’s PMU Program Management Manual (PMM) shortly. Implement a workshop on lessons learned PMU re. PPSP implementation to date Expand on staffing before PPSP runs into PMU serious operational constraints Formal letter for PIU AE’s members must be PMU, PIU‐AE assigned. The preparedness and capacity of PMU/PIUs PMU/PIUs should consider to recruit a PMU in processing the recruitment and training of Recruitment Agency; in addition for long PPSP facilitators is very limited. term institutionalisation of training a Training Provider should be provided to implement training programs together with, and under the guidance from, USDP’s CBT team. Program Implementation Units (PIUs) 1 2 3 4 5 6 There is an agreement among PPSP institutions in setting‐up a reporting and communication mechanism, but this not yet fully implemented by PIUs (there is no reporting being provided to PMU). Although the SK of PIU‐T has been signed by DG, the PIU‐T management is not yet defined nor appointed, the assignment of PIU‐T staff to support the implementation of PPSP is not realized yet, in particular the staff to run PIU‐T Secretariat. PIU‐T has decided that the scope of KMW’s work will not only be to facilitate Pokjas in developing WBs and CSSs, but also draft Program Memorandum. To guarantee quality and sustainability of capacity building under PPSP, it is a needed to develop professional team trainers from PMU and PIUs. Learning from TOT implementation indicated most of participants are not ready yet to be a trainer due to their limited understanding of substantial matter of PPSP or their limited teaching experience. Teaming up with USDP consultants engaged in training programs for one to three times will improve their knowledge and skills. PIU‐T lacks a clear internal contracts‐related mechanism for monitoring and evaluating performance of KMWs and KMPs incl. that of their respective city and provincial facilitators. PIU‐T lacks a clear internal mechanism for monitoring and evaluating the completeness and especially the quality of the WBs, CSSs Management Team Meetings at and PMU and PIUs between PPSP institutions at central level should be provided at least once in a month. It is strongly recommended that PPLP PPLP, PIU‐T undertakes the required actions urgently. The facilitation for Program Memorandum PIU‐T development should be clearly defined, to avoid the overburden of KMWs to focus in their facilitation. The facilitation for draft Program Memorandum should preferably be assigned to dedicated KMPs, and not be included in KMW’s scope of work. It is recommended that each directorate of PIUs institutions involved in PPSP’s PMU and PIUs appoint staff that have followed TOT and are considered qualified as member of the team of trainers. Budget allocation is needed to support improvement of quality of the potential trainers. Moreover, support to team trainers in terms of appreciation issued by the Director General’s decree is also consider important to make PPSP training more prestigious and sustainable. Team Monev , UC‐IF and UC‐T can provide tools to support PMU/PIUs monitoring and evaluating performance of KMWs, KMPs and CFs/PFs. PMU and PIU‐T + Team Monev, UC‐IF, UC‐T Team Monev, UC‐IF and UC‐T provide tools to support PMU/PIUs monitoring and evaluating the completeness and quality of PMU and PIU‐T + Team Monev, UC‐IF, UC‐T 46 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 No 7 8 9 10 11 Issues/Constraints and DPMs. Tender process of KMWs and KMPs is delayed again, as was the case in 2010. Moreover, similar to 2010, budget allocations for these contracts are considerably underestimated. Mobilization of PFs/CFs for both PPSP Stage 3 (WBs and CSSs) and Stage 4 (DPM) is delayed again. Cities which have completed or those that will be in the process of completing their Draft Program Memorandum (DPM) have to “shop around” for funding from PU Pusat, from Provinces and from possible other funding sources based on existing procedures of individual Ministries. PPSP has not yet established joint PPSP‐specific funding procedures and regulations, which would truly be conducive to acceleration of sanitation development and more than “business as usual”. Lack of Pokjas’ awareness about PPSP and their roles. QA Panel Team of BP & SSK was established with a formal letter. This was followed by 4 meetings for 13 participants for reviewing priority cities/districts. However, no PIU‐AE members attended the last 3 meetings. Recommendations for Remedial Actions the BPs, SSKs and DPMs. PPSP has to develop alternatives to assist and encourage PPLP/PIU‐T to address these constraints and avoid similar delays in the coming years. PIU‐T, supported by PMU, has to find a structural solution to recruit and train the facilitator candidates earlier in the annual PPSP cycle, so as to avoid each time recurring delays. Accelerate processes, procedures and regulations that truly address and support the challenges of acceleration pursued under PPSP. Main Actors PIU‐T, PMU PIU‐T, PMU PIU‐T, PMU Road shows of PIU AE need more focus on PIU‐AE PPSP agenda, and meet related crosscutting SKPD in Pokja (not only city/district health officer). Formal letter from PMU is needed for PIU‐AE establishing the team (replacement of 2 members: Bu Ayu and Pak Wahanudin). USDP 1 2 3 4 5 Strategic issues requiring TA in support of Based on those periodical consultations are PPSP are to be formulated in more detail. to be held between PMU‐PIUs and USDP to define what services USDP may and may not provide under its technical assistance program. The regular management meetings between Reinstate the regular management meetings management of PMU and management of and related monitoring of agreed follow‐up USDP have not been held during the past activities. couple of months. This hampers proper consultations and planning of support services. Roles of Team‐SSK and Team‐SDI are still USDP Management team should hold insufficiently understood by some actors; consultations with said actors at regular a.o. regarding their support to PPSP intervals to further clarify the nature and stakeholders with capacity building and extent of USDP services, and get a better training, while PMU/PIUs don’t have fixed understanding on the division of roles, tasks schedules to implement required training and responsibilities. and workshop to PPSP stakeholders (KMWs, CFs/PFs, Pokjas, KMPs, etc.). PIU‐T doesn’t have clear mechanism in Team Monev and UC‐IF provide tools to monitoring and evaluating KMWs’ support PMU/PIUs as basis on monitoring performance and Facilitator’s performance and evaluating performance of KMWS, yet. CFs/PFs. USDP’s roles and services meet over‐ Need regular management team meeting expectations by PIU AE members and high‐ (between USDP and Pokja AMPL, including level official of Health Ministry Health Ministry) for coordination of planning, budgeting, and scheduling. USDP Man. Team UC PMU USDP Team Manage‐
ment PMU Management USDP USDP Cell Coordina‐
tors Team Monev and UC‐
IF USDP Team Manage‐
ment 47 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 5
5.1
MANAGEMENT General The regular monthly management meetings between PMU Management and USDP Management, formalised from August 2010, were not held during the first quarter of 2011 as the Chairman of PMU could not spare the time due to his overloaded agenda. It is considered very important that these regular meetings are reinstated, with attendance from the PMU Steering Committee members from the four ministries. Another internal USDP brainstorm session was held on 29 March at “Rumah Air” in Bogor to discuss in particular the ways the USDP Cell at PMU could improve support to and mutual relations with PMU and in particular its secretariat so as to strengthen and boost the initiating and guiding role of the PMU secretariat, its coordination of PPSP, its guidance and monitoring of the PIUs. The complexity of PPSP requires a strong, experienced and pro‐
active PMU Secretariat, but still a long way is to go to reach that required level. The internal USDP workshop focused on strategic initiatives the various USDP Cells could undertake towards PMU Secretariat and PIUs. The main findings were incorporated in the revised Annual Work plan for 2011. Strategic support issues and informed choices will be further elaborated and get more attention in the coming period. The draft USDP Work Plan 2011 was submitted to EKN and PMU in January 2011. Taking into account developments, such as delays in PPSP’s implementation program, partly due to financial constraints, a revision is under preparation that will be submitted before the end of April 2011. 5.2
Staffing USDP’s project Director Paul van Ruiten repatriated to the Netherlands and was succeeded by Hans Zewald as the new DHV representative for Indonesia. He doubles as the Project Director for USDP since February 2011. The institutional/technical expert Suhendi was withdrawn from the project by his employer Haskoning per 31 March 2011, and will be replaced by Dyah Ernawati per 1st April. The overview of mobilization and demobilization of international Consultants, during the period January‐March 2011, is presented in Table 5.1. Table 5.1 Engagement periods of international consultants in Q1‐2011 # Name Position Firm 1 Jan Oomen Project Manager DHV Assignment Start End 05 Jan 2011 04 Mar 2011 12 Mar 2011 21 Mar 2011 2 John de Bresser Capacity Building Specialist DHV 24 Jan 2011 02 Apr 2011 3 Ingeborg Krukkert Hygiene Promotion Specialist IRC 27 Mar 2011 22 Apr 2011 4 Mees van Krimpen Environmental and Sanitation Engineer DHV 10 Jan 2011 21 Mar 2011 5 Cees Keetelaar Sewerage Specialist DHV 10 Jan 2011 09 Feb 2011 6 Michael van de Watering Master Planning Royal Haskoning 09 Jan 2011 09 Jan 2011 12 Jan 2011 28 Jan 2011 7 Sjoerd M. Kerstens DED Urban Drainage/Sewerage DHV 4,11,18,19,25 January 1,6‐11,14,16‐18,22 February 1,8,16,21,22,29 March 8 Christine Sijbesma Gender and Pro Poor Development Specialist IRC 27 Mar 2011 22 Apr 2011 48 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 5.3
Meetings An overview of the most relevant Meetings and Workshops in which USDP has participated and/or contributed is presented in Table 5.2 below. Table 5.2 No Meetings/Workshops in January – March 2011 in which USDP has participated Date Meeting/Workshop Location January 1 4 Follow‐up meeting on the preparation of WB and CSS training modules Pokja AMPL’s meeting room (module 2 and module 3). 2 6 Meeting on 2011 training schedule. 3 7 Focus Group Discussion to formulate Pokja AMPL’s communication Wisma Bakrie, 6th floor strategy. TTPS secretariat’s meeting room It is in connection with the merger of TTPS and Pokja AMPL and the need for new directions and strategies of communication in the socialization and advocacy with regard to the development of AMPL. 4 10 Preparation meeting of training modules and PPSP training centre TTPS secretariat’s meeting room website. 5 14 PPSP and INKINDO training cooperation discussion. 6 17 USDP management team meeting‐13. 7 18 Dissemination meeting between PPSP and INKINDO to prepare the TTPS secretariat’s meeting room workshop & exhibition organizers: the opportunity and the role of consultants in capacity building PPSP program. 8 18 Team 3, 45 coordination meeting. Dit. PPLP’s meeting room, 7th In connection with the implementation of the cooperation between floor PPSP with INKINDO in the implementation of training for recognition PPSP of experts and companies engaged in engineering planning and sanitation. nd
TTPS secretariat’s meeting room TTPS secretariat’s meeting room 9 21 The 2 joint meeting of workshop & exhibition organizers: the opportunity and the role of consultants in capacity building PPSP program. INKINDO secretariat’s office 10 25 Pokja AMPL communication strategy focus group discussion. Pokja AMPL secretariat’s meeting room 11 25 Consolidation meeting of WB and SSK training modules (module 2 and module 3). Pokja AMPL secretariat’s meeting room 12 27 Meeting with Fred de Bruijn (Witteveen en Bos). USDP’s office 13 27 Internal meeting to prepare the INKINDO exhibition, 1‐2 February 2011. AMPL secretariat’s meeting room 14 27 PMU‐PIU PPSP coordination meeting. AMPL secretariat’s meeting room 15 28 Farewell of Paul van Ruiten. DHV Indonesia’s office 16 31 Preparation meeting for INKINDO exhibition, 2 February 2011. AMPL secretariat’s meeting room February 1 7 Preparation meeting for PPSP site training. AMPL secretariat’s meeting room 2 7 USDP management team meeting‐14. PIU‐T’s meeting room 3 8 Discussion meeting: draft guidelines of SANIMAS through DAK. AMPL secretariat’s meeting room 4 8 Discussion meeting: draft PMM PPSP. AMPL secretariat’s meeting room 5 8 Discussion meeting: Program Memorandum PPSP. Bappeda Province Sumatera Barat 49 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 No Date Meeting/Workshop 6 10 Discussion of the adjustment of Bantek job description and the sanitation sector Program Memorandum. th
Dit. PPLP’s meeting room, 7 floor 7 11 Preparation meeting of Help‐Desk (Hub System). AMPL secretariat’s meeting room 8 11 Discussion meeting: program criteria for the assessment of MPSS. th
Dit. PPLP’s meeting room, 7 floor 9 16 Consignment meeting on Guidance Books. The Akmani Hotel 10 16 PIU‐AE PPSP coordination meeting. Dit. PL’s meeting room 11 16 Discussion on recruitment and training for PPSP 2011’s facilitator. AMPL secretariat’s meeting room 12 18 Discussion on the needs of network equipment and server for training proposal. AMPL secretariat’s meeting room 13 22 Meeting on the standard guidelines for urban services. Acacia Hotel 14 22 Team 3 consolidation and to get same perception on annual workplan of PIU‐T’s meeting room team 3 and its action plan. 15 22 Evaluation and coordination meeting of USDP staff. AMPL secretariat’s meeting room 16 24 Discussion meeting on PM assessment criteria. AMPL secretariat’s meeting room 17 24 Preparation meeting for Jejaring AMPL evaluation meeting. AMPL secretariat’s meeting room 18 25 AKKOPSI board meeting with Banda Aceh mayor. AMPL secretariat’s meeting room 19 28 Orientation QA tools meeting and the inaugural meeting of the panel team, agenda: AMPL secretariat’s meeting room -
Location Formulation the workplan assessment by team panel. Orientation the QA tools. March 1 3 Evaluation and 2011‐2014 strategic plan workshop of Jejaring AMPL. Nikko Hotel 2 3 Orientation QA tools and agreement on the action plan, agenda: AMPL secretariat’s meeting room 3 9 Socialisation the formulation process of WB and CSS. Socialisation the WB and CSS evaluation tools. Formulation the review of WB and CSS work plan. Preparation meeting for Steering Committee meeting. AMPL secretariat’s meeting room 4 15 USDP management team meeting‐15. Dit. PL’s meeting room 5 16 Preparation meeting for USDP Internal Team Meeting‐2. AMPL secretariat’s meeting room 6 17 PPSP socialisation. German Centre, Tangerang Selatan 7 17 Integration system information of WASAP E and PPSP. Seruni Hotel, Cisarua 8 18 CSS X, Banda Aceh preparation meeting, agenda: Walikota Banda Aceh’s meeting room, Banda Aceh 9 18 Finalisation the CSS X run‐down activities. Preparation the lattice. Determination of resource persons. Division of roles/tasks. Small team meeting of WB/SSK reviewer. AMPL secretariat’s meeting room 10 21 PPSP Training of Trainer. Puri Denpasar Hotel 11 23 Echelon 2 breakfast meeting: Coordination the implementation of PPSP 2011, agenda: Ambara Hotel -
Determination 2011 PPSP cities/regencies. 2011 PPSP facilitators’ recruitment. 2011 PPSP training of trainers. MOU the activities of sanitation facilities and infrastructure guidance and control. 50 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 No Date Meeting/Workshop 12 25 Discussion meeting: draft of sanitation investment. AMPL secretariat’s meeting room 13 28 Kick‐off meeting Indonesia Urban Water, Sanitation and Hygiene (IUWASH) project. SS 1‐2’s meeting room, Bappenas 14 28 Discussion meeting: clause allocating budgets (APBD) in sanitation field; Funding identification in sanitation field. PIU‐IF’s meeting room 15 29 Meeting on coaching clinic material for sanitation monitoring and evaluation. R.R. Kaca, Ditjen Bina Bangda’s meeting room 16 29 USDP Internal Team Meeting‐2. Rumah Air, Bogor 17 31 Workshop on mapping and assessment of urban sanitation situation at Cimahi. Aula Gedung B, Kantor Pemerintah Kota Cimahi 18 31 Discussion on the National Information System (PIN): Akmani Hotel -
Location Need assessment confirmation. Presentation and enrichment the concept. Discussion to set the priority activities. 51 Urban Sanitation Development Program Quarterly Progress Report No. 05, January‐March 2011 6
COLOPHON This document was produced by the Urban Sanitation Development Program (USDP). USDP provides Technical Assistance to the ‘Accelerated Sanitation Development for Human Settlements” Program (PPSP), a Government of Indonesia Program implemented by the TTPS, a sanitation‐oriented collaborative program between eight Ministries, with Bappenas as lead agency. PPSP is implemented through a PMU at Bappenas and three PIUs at the Ministries of Health, Home Affairs and Public Works. USDP’s services focus on facilitation and capacity building and training targeting the principle stakeholders and actors in the PPSP Program. USDP is funded by the Embassy of the Kingdom of the Netherlands. DHV BV in association with PT Mitra Lingkungan Dutaconsult, Royal Haskoning Indonesia, Witteveen + Bos Indonesia, MottMacDonald Indonesia, IRC International Water and Sanitation Centre and PEM have been contracted to provided a range of technical services in support of the implementation of PPSP. Your letters, e‐mails, enquiries can be forwarded to: Urban Sanitation Development Program (USDP) Jl. R.P. Soeroso No. 50, Gondangdia Jakarta 10350, Indonesia Phone: (62‐21) 319 35312, 319 31013, 237 28748 Fax: (62‐21) 392 4113 Email:info@usdp.or.id For information, please also check our website: www.sanitasi.or.id Client : Embassy of Kingdom of the Netherland, TTPS – Bappenas Project : Urban Sanitation Development Program Length of report : 65 Pages Including Annexes Author : USDP Management Team Project Manager : Jan Oomen Project Director : Hans Zewald Date : 06 May 2011 Report Status : Final
52 Urban Sanitation Development Program Quarterly Progress Report No. 05. January‐March 2011 ANNEX 1 Status Report on Earlier Issues and Recommendations
Urban Sanitation Development Program Quarterly Progress Report No. 05. January‐March 2011 Annex 1 No Status Report on Earlier Issues and Recommendations Issues Recommendation Main Actors Status per 30 April 2011 TTPS and member Ministries QPR2‐1 Improvement of coordination between TTPS, PMU and PIUs, as well as with USDP team. Regular meetings between said stakeholders with a formal and clear Agendas and Minutes of the coordination meeting. TTPS PMU USDP QPR3‐2 Limited involvement of member Ministries in organization structure of PPSP. TTPS QPR3‐3 Lack of clarity about the entity monitoring PMU‐PIUs activities/progress. QPR 3‐4 Establishment of a Guiding Committee for USDP, referred to as “Technical Team” in the Administrative Arrangement between GOI and EKN. QPR4‐2 Limited involvement of member Ministries in the implementation of the roles and functions of the divisions of the National Pokja AMPL (various working groups and 2nd Echelon). PPSP’s institutional set‐up demands for active participation of the member Ministries at the various levels in TTPS, PMU and PIUs. Gradually the PMU and PIUs are copying the structure of TTPS, having a (inter‐ministerial) Committee and a (professional) Secretariat. It is highly recommended that the Committees of TTPS, PMU and PIUs hold formal meetings at regular intervals in order to give more guidance to their Secretariats. Formalize tasks and responsibilities of the entity supervising PMU and PIUs; monitor the tasks and responsibilities of PMU, PIUs and their subsidiary parties serving them. Consider to involve one Representative each of INDII, USAID and ADB, next to already earmarked member WSP, to be included in the Technical Team, so as to further stimulate the engagement of other donors in PPSP. ƒ
Socialization of the new structure and organization of National Pokja AMPL, and pursuing optimum support from its members, particularly from each division, by agreeing on distribution of specific tasks within the system of the integrated activities. ƒ
Committees of Pokja AMPL, PMU and PIUs and their principals to hold formal as well as informal meetings at regular intervals in order to get better synchronized actions among them. Regular meetings between PMU Management and USDP Management are now institutionalised; attendance from PMU Committee Members should be further uplifted; such regular meetings are not yet held between TTPS and PMU, between PMU and PIUs, and between PIUs and USDP Cells. This may possibly be addressed as part of new SKs for PMU/PIUs. TTPS Pokja Monev to be further developed. TTPS No progress. National Pokja AMPL No formal institutionalisation of meeting schedules, agendas, attendance, etc. A1 ‐ 1 Urban Sanitation Development Program Quarterly Progress Report No. 05. January‐March 2011 No Issues Recommendation Main Actors Status per 30 April 2011 Program Management Unit (PMU) QPR1‐7 Legal Status of PPSP as a national program (Draft INPRES documentation prepared by USDP). INPRES documentation to be processed urgently; is most relevant for required multi‐year budgeting. TTPS PMU QPR1‐9 Resources, staff and funds, at PMU and PIUs need to be expanded and increased in qualitative and quantitative terms for a program of the size of PPSP. Formation plans on staffing (2010‐
2014) for PMU and PIUs to be developed; in addition capacity building and training plan. TTPS PMU PIUs (USDP) QPR2‐6 Development of PMM of PPSP. Establish a procedure and division of tasks between PMU/PIUs and USDP; USDP can take care of most of the write up, but essentials of PMM components are to be formulated in consultations with PMU and PIUs. Considering quality of intermediate products to date and the limited time available for “learning by doing”, USDP has proposed at several occasions that KMW and facilitators shall be called together more often for consultations and additional training. USDP can provide required training and coaching. PMU USDP QPR2‐10 USDP Staff observe that KMW consultants need more training in order to prevent that valuable time and resources are lost in “re‐inventing the wheel”. Availability of ISSDP Manuals and Guidelines itself does not guarantee their proper and successful application. Need for more training is also expressed by KMWs. QPR4‐5 The Monev system is not used for its ample opportunities to yield additional sets of lessons learned at regular intervals as improvement inputs. Program Implementation Units (PIUs) QPR1‐13 Resources, staff and funds, at PMU and PIUs need to be expanded and increased in qualitative and quantitative terms for a program of the size of PPSP. QPR1‐19 For the further elaboration of SSKs and development of Program Memorandum the Local Governments are in need of Guidelines and criteria for investment and funding. PMU PIU‐T Pursue that an active PMU interdepartmental Monev “Panel” will meet at regular intervals and feed PMU and PIUs with relevant information, from the findings of the Monev system, enabling corrective measures and remedial actions by PMU and PIUs. Formation plans for PMU and PIUs to be developed; in addition capacity building and training plan. TTPS PMU PIUs (USDP) Formalization of Minimum Service Standards (SPM) by PU is urgently required. PU PIU‐T Draft INPRES docs revised with addition of STBM; draft INPRES now scheduled to be submitted to Office of the President by end of May 2011 Not much progress; no SK exists for PIU‐AE members; for PIU‐T some preliminary appointments were done, but no active attendance yet of staff of planned PIU‐T office at Pejompongan. Draft PMM submitted to TTPS by USDP; needs further internalisation, updating, dissemination and application These observations are comprehensively addressed in draft TOR for KMW 2011; although these TOR were simplified by PU and budgets reduced, practice of 2011 will yield further information on the balance between adequate preparation and training versus quality of output. Gradual improvements in active use of the system are ongoing A continuing concern, both regarding adequate budgeting and actual spending of budgets; ‹•’”‡’ƒ”‹‰ƒ
‰”ƒ††‡•‹‰ˆ‘”
–”ƒ‹‹‰
PU’s SPM are now completed; PPSP needs to translate those in guidelines for local governments. A1 ‐ 2 Urban Sanitation Development Program Quarterly Progress Report No. 05. January‐March 2011 No Issues QPR4‐5 Cities which have completed their Draft Program Memorandum (DPM) have to “shop around” for funding from PU Pusat, from Provinces and from possible other funding sources based on existing procedures of individual Ministries. PPSP has not yet established joint PPSP‐specific funding procedures and regulations which would truly be conducive to acceleration of sanitation development and more than “business as usual”. Recommendation Status per Main Actors 30 April 2011 Accelerate processes, procedures PIU‐T, and regulations that truly address PMU and support the challenges of acceleration pursued under PPSP. QPR2‐15 Split between executing (PMU/PIUs) and supporting (USDP) tasks is sometimes not so clear; requires regular consultations. Coordinators should have regular consultations to clarify USDP position and prevent misunderstandings; this is part of the dynamics of the different roles. USDP Managem
ent QPR4‐1 UC‐IF, in consultation with the UC‐T should prepare the grand design of capacity building and training activities in PPSP and propose and disseminate the design to PMU and PIUs (ongoing). In addition more exchange on these issues between PMU and PIUs. USDP Managem
ent, UC‐IF, UC‐
T PMU‐PIUs Improving, following regular consultations between PMU/PIUs and USDP Cells; USDP staff are also better equipped to explain what is within our services and what not. Level of discussions and mutual understanding and willingness to cooperate have greatly improved in the past 6 months. Continuing discussions on tasks and responsibilities of PPSP members and USDP support services will gradually result in further clarity and improvement of cooperation USDP Best interactions and benefits of the roles of Team 3 (SSK) and Team 45 (PM) in supporting PIU‐T and its consultants KMWs and KMPs are still not fully understood and developed; in particular with regard to support to PPSP stakeholders on capacity building and training, while have PMU/PIUs don’t resources or plans to implement required training and workshops for PPSP stakeholders concerned (KMWs, KMPs, CFs/PFs, Pokjas, etc.). A1 ‐ 3 Urban Sanitation Development Program Quarterly Progress Report No. 05. January‐March 2011 ANNEX 2 List of Completed USDP Reports and Documents Urban Sanitation Development Program Quarterly Progress Report No. 05. January‐March 2011 Annex 2 List of Completed USDP Reports and Documents Urban Sanitation Development Program Number Issued Report Title Author USDP‐R‐PMU‐10001 April 2010 Inception Report USDP Management and Coordinators USDP‐R‐PMU‐10002 April 2010 Quarterly Progress Report 1 USDP Management and Coordinators USDP‐R‐PIU.T‐10003 June 2010 Required additional Procedures and Guidelines related to implementation of Sanitation Development Jan Kraaij USDP‐R‐PMU‐10004 August 2010 Quarterly Progress Report 2 USDP Management and Coordinators USDP‐R‐PIU.T‐10005 June 2010 Laporan Overview SSK dan Identifikasi Kebutuhan Studi Lanjutan Sektor Sanitasi di 13 kota , yaitu: Jambi, Payakumbuh, Blitar, Banjarmasin, Batu, Pekalongan, Pekanbaru, Tegal, Banda Aceh, Kota Bukittinggi, Kota Denpasar, Kota Surakarta dan Kota Kediri Team 45 USDP‐R‐PIU.T‐10006 June 2010 Tabulasi Overview Strategi Sanitasi Kota_13 Kota (Juni 2010) Team 45 USDP‐R‐PIU.T‐10007 April 2010 Laporan Kunjungan Lapangan Dalam Rangka Penyusunan Memorandum Program_Pekalongan_Kediri_Blitar (bulan April 2010) Team 45 USDP‐R‐PIU.T‐10008 April 2010 Laporan Kunjungan Kota Pendahuluan Dalam Rangka Pengenalan USDP & Memorandum Program Sektor Sanitasi_Kota Pekalongan Team 45 USDP‐R‐PIU.T‐10009 April 2010 Laporan Kunjungan Kota Pendahuluan Dalam Rangka Pengenalan USDP & Memorandum Program (DRAFT) Sektor Sanitasi_Kota Blitar Team 45 USDP‐R‐PIU.T‐10010 April 2010 Laporan Kunjungan Kota Pendahuluan Dalam Rangka Pengenalan USDP & Memorandum Program (DRAFT) Sektor Sanitasi_Kota Kediri Team 45 USDP‐R‐PIU.T‐10011 Outline dan Format Isian Memorandum Program USDP‐R‐PIU.T‐10012 April 2010 Ringkasan Eksekutif Laporan Kunjungan Lapangan Dalam Rangka Penyusunan Memorandum Program_Pekalongan_Kediri_Blitar (bulan April 2010) Team 45 USDP‐R‐PIU.T‐10013 30 July 2010 Laporan Review Strategi Sanitasi Kota (SSK)_13 Kota Team 45 USDP‐R‐PIU.T‐10014 May 2010 Proceeding City Sanitation Summit VII‐
Bukittinggi USDP Management and Coordinators USDP‐R‐PIU.T‐10015 March 2010 Proceeding Rakernas Peran Provinsi USDP Management and Coordinators USDP‐R‐PIU.T‐10016 April 2010 Proceeding Lokakarya Nasional – Penjaringan Minat Kab/Kota Peserta Program PPSP USDP Management and Coordinators USDP‐R‐PIU.T‐10017 4 August 2010 Pedoman Penyiapan Kelembagaan dan Indikasi Kegiatan Program Percepatan Pembangunan Sanitasi Permukiman Daerah Team PPSP A2 ‐ 1 Urban Sanitation Development Program Quarterly Progress Report No. 05. January‐March 2011 Urban Sanitation Development Program Number Issued Report Title Author USDP‐R‐PMU‐10018 15 October 2010 Quarterly Progress Report 3 USDP Management and Coordinators USDP‐R‐ USDP‐R‐PIU.T‐
10019 October 2010 Draft Program Memorandum Preparation Team 45 USDP‐R‐PMU‐10020 October 2010 Draft Manual Pengelolaan Program Percepatan Pembangunan Sanitasi Permukiman (PPSP) USDP‐R‐PIU.I‐10021 November 2010 Draft Laporan Penilaian Kebutuhan Pelatihan (Training Needs Assessment) dan Usulan Program Pelatihan USDP‐R‐PIU.T‐10022 December 2010 Draft Program Memorandum Team 45 USDP‐R‐PIU.T‐10023 November 2010 Konsolidasi Data Usulan Program Kegiatan Hasil Road Show MP Team 45 USDP‐R‐PIU.T‐10024 November 2010 Outline Draft Memorandum Program Sektor Sanitasi Team 45 USDP‐R‐PIU.T‐10025 December 2010 Laporan Hasil Kunjungan Lapangan Penyiapan Penyusunan MP PPSP_periode Nov‐Dec'10 Team 45 USDP‐R‐PIU.T‐10026 December 2010 Draft Framework TOR KMP Team 45 Rekapitulasi Program Kegiatan Studi dan Desain Tahun Anggaran 2011 Team 45 December 2010 USDP‐R‐PIU.T‐10027 USDP‐R‐PIU.T‐10028 December 2010 Rekapitulasi Program Kegiatan Studi dan Desain Tahun Anggaran 2011 ‐ 2014 Team 45 USDP‐R‐PMU‐10029 Quarterly Progress Report 4 USDP Management and Coordinators USDP‐R‐PMU‐10030 January 2011 Annual Report 2011 USDP Management and Coordinators USDP‐R‐PIU.I‐10031 February 2011 Draft TOR INDII: Support to Provincial Pokjas USDP‐R‐PIU.T‐10032 TOR KMW USDP‐R‐PIU.T‐10033 Laporan Review 17 Buku Putih (The Assessment of 17 Draft WB) USDP‐R‐PIU.T‐10034 Laporan Observasi Interim Pendampingan Penyusunan SSK tahun 2010 USDP‐R‐PIU.T‐10035 August 2010 Panduan Praktis Manual EHRA USDP‐R‐PIU.T‐10036 Draft Kerangka Acuan Kerja (KAK) Bantuan Teknis Konsultan Fasilitas EHRA Draft Terms of Reference for the Provision of Technical Assistant by Environmental‐Health Risk‐Assessment Facilitation Consultant. USDP‐R‐PIU.T‐10037 Panduan Aspek Keuangan dalam Penyusunan MP USDP‐R‐PMU‐10038 Quarterly Progress Report 5 (1st quarterly of 2011) USDP‐R‐PIU.AE‐10039 Guidelines CMSS Christine Sijbesma A2 ‐ 2