Territorial Days - Prescott Chamber of Commerce

Prescott Chomber of Commerce
OFFICE USE ONLY
NON-PROFIT SHOW APPLICATION
Spoce
Territoriol Doys,lune
tt-12. 2Ot6
#
Amt Pd.
Colck/cc
A.L.Dote
APPIJCATION
NOTE: You must be o YAVAPAI COUNW 501c3 Non-prof i't Organizotion.
PLEA5E PRINT CLEARLY, FXLL OUT ALL PERTINENT PA6ES AND RETURN TO THE PRESCOTT
cHA^ BER oF COM,I^ERCE NO LATER THAN oNE ,I ONTH PRIOR TO THE SHOW DATES.
Pleose read Rules & Regulotions carefullv before complefino application.
Nome
of Non-Profit Orgonization
Contact Person:
Phone:
Moiling Address:
Stote
City
Zip-
E-Moil
Vehicle Informotion:x 114o1" / Model
Color
LicensePlate
A copy of the SHOW PARKING PASS shall be displayed on the dashboard of all vehicles related to aplazabooth space.
*This regords the vehicle you will use ot the Show
-
TYPE OF BOOTH:
HAND-CRAFTED ITEA^S Prescott Chomber l,lember
RAFFLE/GAI
Prescott Chomber AAember
XNFOR,I ATION ONLy Prescotf Chomber Membar
E
LIABILITY STATEMENT
I (pleose print your name),
orgonizotion ond have reod ond agtee to
thot we will not encrooch
$t25:
$125;
$75;
Non-lAember $200
Non-rtAember $200
Non-Itiember $175
om authorized to sign for my non-profit
abide by'the Courthouse Plozo Rules ond Regulotions. understond
f
exhibitor's space. In oddition, Thereby release ond hold hormless THE
PRESCOTT CHA,I BER OF CO,l MERCE from ony ond all liobility including, but not limifed to, thaft, personol
injury, bodily injury, strike, public enamy, or oct of God, and to indemnify it for any damogas arising from our
conduct of on Arts & Crofts Show. f further understand that I am liabla for ony charges resulting from
damoge done to the Courthouse Plozo by my foilure to follow tha rulas and regulations.
fn oddition, os the signer on this opplicotion on behalf of this non-profit orgonizotion, you ag?ee thot it is
your responsibility to moke sure thot all volunfeers from who will ba helping with the booth hovebeenmade
owore of the show rules ond regulotions, including specifics obout WHERE to pork during show hours.
Further, it is understood thot ONLy Sister City/Caborco (with Prescotf Chombar of Commerce) is permitted
to sell or offer water or soda.
Signad
on onother
Data
There are a limited number of spaces for Non-Profits at each
show.
Rev. 1/2016
PLEA5E PROVIDE 2 OR 3 SENTENCES ABOUT YOUR OR,GANIZATION.
Please note any speciol needs your orgonizotion has
best to occornmodote you.
regardingthespace to be assigned and we will do our
Attoch specif ic show opplicotion(s) to this poga ond submit with poyment.
This opplicotion is for:
Territoriol Doys (June 1t-12)
Foire On Tha Sguora (Sept
FallFest
Cost:
3-5))
In The Park (Octob er
8-9)
Cost;
Cost:
TOTAL ENCLOSEDT
NEW
for 2016: AZ Non-Profit
Signoture
Moke Checks poyobla
Tox I.D.
to: prst.rtt
#
Chomber
of
Dote
Commerce, P, O. Box LL4T,Prescott
AZ8fiA2-1t47
OR Credit Cord:
Card
#
QUESTIONS?
Coll Scott or
Exo. Date:
Securitv Code
Jill Currey at 445-2OOO xtt?: or e-mail scott@prescott.org
Applications may be FAXed to 928-445-0068.
Notification of spoce ossignments will be mode, by moil, 2-3 weeks prior to eoch show.
There are a limited number of spaces for Non-Profits at each show.
Rev. 1/2016
COURTHOUSE PLAZARULES
OBooth space is 10 x 15 feet (150 square feet) maximum 2'
must stay within the marked borders of your space.
x
15'storage space behind booth. You
lNo
stakes or displays may be driven into the ground; nothing may be leaning on or
affixed to trees. Bring weights to secure your booth in the event of wind. Tent weights
must be SUSPENDED off the grass.
OBooth must be placed flush with the curb. (Exception - timeline spaces due to permanent flag poles.)
and boxes, all storage, must be raised 3 inches off ground io allow airflow and minimize
damage to grass. Bring wood or PVC for this purpose.
lNo flooring unless the grass is wet. In the case of rain, only breathable mats are acceptable.
lvehicles are not allowed to drive or park on the brick driveways or sidewalks (referred to as I Blocks)
lUse of Plazapicnic tables, benches and trees to assist in your booth set-up or display is prohibited.
lExhibitors are responsible for handling, erecting and removing display materials. Use Dumpster, not
lCrates
"pedestrian trash cans."
aNo equipment or materials are provided.
portable flre extinguisher is strongly recommended for each booth.
damage is determined by Yavapai CountS the exhibitor willbe responsible for repairlclean-up cost.
lsecurity is provided each night of the event.. ..Exhibitors leave their work at their own risk.
lBooth must remain open during show hours.
lNon-Profit Exhibitors are allowed to distribute literature promoting their organizationonly. They may
not add materials from religious, &aternal, political, or commercial organizations to their display.
WATER or SODAS may be sold or offered onlyby Prescott Sister City (Caborca) andlor the Prescott
Chamber of Commerce.
lA
llf
i
Parkins
o
Exhibitor parking is not allowed on or around the Courthouse Plaza except to load and
unload. Exhibitors shall move their vehicles as soon as unloading or loading is completed.
Event parking shall be at Mile High Middle School field OR not closer than2 blocks to the Plaza.
Mile High Parking will NOT be available for FallFest In The Park.
o A copy of the event PARKING PASS shall be displayed on the dashboard of all vehicles related in
any way to a booth space on the square.
I any goup, or representative of the organization, found not complying with the rules of the show may
be asked to forfeit their space and may be excluded from future participation in Chamber of Commerce
o
shows.
I
Provide a copy of the rules and the parking to all personnel associated with your booth space.
Space Assignments
Non-Profit Space assignments are made 2-3 weeks prior to the show. Please attach a note to your
application with any special needs your group has in regardto your space.
Check-in Times
Check-in begins on Fridays, at the Gazebo after 4:00pm. Set up will start AFTER the Judges leave the
Courthous e (app r oximately 6 200 p.m.)
SHOW TIMES: (2-day
Saturday 9-5, Sunday 9-4
(3-day
Saturday & Sunday 9-5, Monday 9-3
show)
show)
Ouestions?
Any questions can be asked by e-mailing Scott or Jill Currey at scott @ prescott.org or by calltng92S445-2000,x ll2. Please use email when possible. Prior to mailing your application, make a copy for
yourself for future reference. FAX number 928-445-0068.
There are a limited number of spaces for Non-Profits at each show.
Rev. 1/2016