AGENDA CITY COUNCIL WORKSHOP CITY

Transcription

AGENDA
CITYCOUNCILWORKSHOP
CITYCOUNCILCHAMBERS
402EASTBLANCORD
BOERNE,TX78006
November23,2010–5:00p.m.
CALLTOORDER–5:00PM
1.
2.
A.
B.
3.
WORKSHOP
ReceiveMarketStudyfortheProposedKendallCountyEventsCenter60min.
ProposedWastewaterTreatmentandRecyclingCenterProjectedCost30min.
ADJOURNMENT
AGENDA
REGULARCITYCOUNCILMEETING
CITYCOUNCILCHAMBERS
402EASTBLANCORD
BOERNE,TX78006
November23,2010–7:00p.m.
1.
CALLTOORDER–7:00PM
PLEDGEOFALLEGIANCETOTHEUNITEDSTATESFLAG
PLEDGEOFALLEGIANCETOTHETEXASFLAG
(HonortheTexasflag,Ipledgeallegiancetothee,Texas–onestateunderGod,oneand
indivisible.)
2.
PUBLICCOMMENTS:ThisistheopportunityforvisitorsandgueststoaddresstheCityCouncilonanyissue.
CityCouncilmaynotdiscussanypresentedissue,normayanyactionbetakenonanyissueatthistime.(attorneygeneral
opinion–JC0169)
3.
CONSENTAGENDA: AllitemslistedbelowwithintheConsentAgendaareconsideredtoberoutinebytheCity
Council and may be enactedwith one motion. There will beno separatediscussionof itemsunless a Council Member or
citizen so requests, in which event the item may be moved to the general order of business and considered in its normal
sequence.
A. ApprovalofMinutesofNovember9,2010(Regular),November16,2010(SaleofBonds)
andNovember18,2010(StateofCity)
B. ConsiderOnSecondReadingOrdinanceNo.201036;AnOrdinanceAmendingTheCity
OfBoerneZoningOrdinanceNo.200764,Captioned,“ZoningOrdinanceOfTheCityOf
Boerne,Texas”,DatedDecember18,2007,ByAmendingArticleIII,Section13,Rezoning
40Highway46East(KAD43311)FromRe1,SingleFamilyResidentialEstateDistrictTo
R2, Moderate Density Residential District (34.67) And R1, Medium Density Single
FamilyDistrict(3.86Acres);RepealingAllOrdinancesInConflict;ContainingASeverance
Clause;AndDeclaringAnEffectiveDate
C. ConsiderOnSecondReadingOrdinanceNo.201037;AnOrdinanceAmendingTheCity
Of Boerne Zoning No. 200764, Captioned, “Zoning Ordinance Of The City Of Boerne,
Texas”, Dated December 18, 2007, By Amending Article III, Section 13, Permanent
Zoning Of 25.54 Acres Located At 40 Highway 46 East (KAD 14221) From RA, Rural
ResidentialAgricultural District To R2, Moderate Density Residential District (17.70
Acres) And R1, Medium Density Single Family District (6.84 Acres); Repealing All
OrdinancesInConflict;ContainingASeveranceClause;AndDeclaringAnEffectiveDate.
D. Consider Resolution No. 2010R76; A Resolution Authorizing The City Manager To
ProceedWithPurchasesAsPerSection6.08OfTheCityOfBoerne’sHomeRuleCharter
(RemoteMethaneLeakDetector–GasDept)
E. Consider Resolution No. 2010R77; A Resolution Authorizing The City Manager To
ProceedWithPurchasesAsPerSection6.08OfTheCityOfBoerne’sHomeRuleCharter
(VoiceAndCablingForTheNewLibraryBuilding)
4.
CONSIDER ON FIRST READING ORDINANCE NO. 201039; AN ORDINANCE REPEALING
AND REPLACING ORDINANCE NO. 200946; CAPTIONED “AN ORDINANCE ESTABLISHING AND
REESTABLISHINGFEESANDCHARGESFORACTIVITIES,GOODSANDSERVICESPROVIDEDBYTHE
CITY;CONTAININGAPROVISIONTOAUTHORIZETHECITYMANAGERTOESTABLISHFEESAND
CHARGES IN CERTAIN CIRCUMSTANCES, CONTAINING FINDINGS AND OTHER PROVISIONS
RELATINGTOTHESUBJECT”
EXPLANATION:ConsiderationOfTheProposedChangesToTheCityOfBoerne’sFeeOrdinance
5. CONSIDER ON FIRST READING ORDINANCE NO. 201040: AN ORDINANCE AUTHORIZING
THE INSTALLATION OF STOP SIGNS IN THE WOODS OF FREDRICK CREEK SUBDIVISION;
ESTABLISHING A SPEED LIMIT; AND PROVIDING FOR A PENALTY NOT TO EXCEED $200 FOR
EACHVIOLATIONOFTHISORDINANCE
EXPLANATION:EstablishingASpeedLimitAndLocationsForStopSignsInTheNewSubdivision
6.
CONSIDER RESOLUTION NO. 2010R78; A RESOLUTION OF THE CITY COUNCIL OF THE
CITYOFBOERNE,TEXAS,ACCEPTINGTHEPETITIONANDSETTINGTHEDATE,TIMEANDPLACE
FORTWOPUBLICHEARINGSONTHEPROPOSEDANNEXATIONOFCERTAINPROPERTYBYTHE
CITYOFBOERNE,TEXAS;AUTHORIZINGANDDIRECTINGTHEPUBLICATIONOFNOTICEOFSUCH
PUBLICHEARINGS.(102FabraStreet)
EXPLANATION:ReceivePetitionAndSetPublicHearingsForDecember14thAndJanuary11thAtTheRequestFromProperty
OwnerJonYarbrough
7.
RECEIVE REQUEST FROM DEBORAH L. WIERSON FOR A VARIANCE TO THE SIGN
ORDINANCE–ADDITIONALSIGN(It’sRed,512E.BlancoRd#102)
8.
COMMENTSFROMCOUNCIL/LEGALCOUNSEL/STAFF–Nodiscussionoractionmaytake
place.
9.
EXECUTIVESESSIONINACCORDANCEWITHTHETEXASGOVERNMENTCODE:
A. Section551.074:PersonnelMatters–CityManager’sEvaluation
10.
RECONVENE INTO OPEN SESSION AND TAKE ANY NECESSARY ACTION RELATING TO
EXECUTIVESESSIONASDESCRIBEDABOVE
11.
ADJOURNMENT
CERTIFICATION
_________________________
CityManager
Iherebycertifythattheabovenoticeofmeetingwaspostedonthe19thdayofNovember2010at5:00p.m.
______________________________
CitySecretary
NOTICEOFASSISTANCEATTHEPUBLICMEETINGS
TheCityofBoerneCouncilChambersiswheelchairaccessible.Accesstothebuildingandspecialparkingareavailableatthe
northentranceofthebuilding.Requestsforspecialservicesmustbereceivedfortyeight(48)hourspriortothemeetingtime
bycallingtheCitySecretaryat8302499511.
AGENDA ITEM SUMMARY
ITEM NO:
DESCRIPTION:
AGENDA DATE:
DEPARTMENT
CONTACT PERSON
Workshop 2A
Market Study for the Proposed Kendall Country Events Center
November 23, 2010
Boerne CVB and Kendall County EDC
Larry Woods, Dan Rogers
SUMMARY:
An independent feasibility study was conducted to determine the
need for a performing arts and conference center to be located
in Boerne, Texas. This study was generated as a joint venture
between the Boerne CVB and the Kendall County EDC, with
these two entities sharing all costs associated with the study.
David Parker, who was hired to perform this feasibility study,
and will be presenting his findings and conclusions.
$18,000
$9,000 from CVB and $9,000 Kendall County EDC
COST
SOURCE OF FUNDS
RECOMMENDED
ACTION
ADDITIONAL
INFORMATION
For Council’s Consideration For Future Action
This summary is not meant to be all inclusive. Supporting documentation is attached.
DP Consulting
Market Study for the Proposed
Kendall County Events Center
In Downtown Boerne
Boerne, Texas
Prepared for:
Kendal County Economic Development Corporation
Boerne Convention and Visitors Bureau
June 20, 2010
10700 Richmond Avenue ● Suite 120 ● Houston, Texas 77042 ● 713-335-3350
DP Consulting
10700 Richmond Ave., Suite 120 • Houston, TX 77042
David@DPHospitality.com
Voice 713-335-3350
Facsimile 713-335-3422
June 20, 2010
Mr. Larry Woods
Mr. Dan Rogers
City of Boerne
1407 S. Main
Boerne, Texas 78006
Gentlemen:
DP Consulting has completed its research into the market demand for the proposed
Boerne Event Center and determined that there is sufficient demand for the
proposed facility. Our approach to determining market demand for banquet and
entertainment facilities was both supply-oriented and demand-oriented. Our supply
approach involved collecting information on area meeting facilities. Our demand
approach involved identifying and interviewing potential users such as meeting
planners and event organizers. This summary report outlines the results of our
research and analysis.
Our research confirms there is an unmet need for a state-of-the-art banquet and
entertainment facility that can accommodate small day meetings, large banquets,
and entertainment events. Boerne is well located for accommodating these events
because of its Hill Country location and easy access from San Antonio. Utilization
of the facility will have counter-cyclical patterns with corporate meetings during the
week and social banquets and concerts on the weekend.
We prefer the downtown location that is discussed in this report over alternate sites
under consideration along Interstate 10. With respect to the variety of events that
will likely be held in the proposed facility, the downtown area already has an
established dining and shopping experience to offer visitors seeking entertainment
before or after their event.
City of Boerne
Market Study of Proposed Events Center
June 20, 2010
Page 2
Based on our review of comparable and competitive facilities, and area demand for
meetings and banquets, we concur with the design that shows a +/- 40,000-square
foot facility with a +/-20,000-square foot carpeted ballroom capable of seating more
than 1,000 people for a banquet dinner.
In order to attract corporate meetings, high-profile banquets, and cultural
performances, the facility should be special and not utilitarian by adopting a theme
in the selection of the interior and exterior materials of the building.
The facility should be equipped with state of the art audio-visual equipment and top
quality tables, chairs and permanent risers. The operation of the facility should
provide in-house catering, full-service meeting coordination, and negotiable marketbased rental pricing set by on-site management.
A multi-purpose facility designed and operated as described in this report will
deliver numerous benefits to the City of Boerne. Area hotels will likely experience
increased occupancies from events held at the facility, and local restaurants and
shops on Main Street will see increased patronage as these facilities tend to generate
casual and fine dining opportunities as well as retail shopping activity. Cultural
performances also enhance the quality of life with entertainment and community
interaction.
Based on our findings and conclusions we estimate a state-of-the-art facility, as
described in our report and operated by a professional management company,
could attract nearly 63,000 attendees annually by the third year of operation.
Limiting Conditions
As in all studies of this type, the estimated results are based upon competent and
efficient management and presume no significant change in the competitive
position of the facilities from that as set forth in this report. The estimates of
property performance are based on an evaluation of the present general level of the
area's economy and make no provision for the effect of any sharp rise or decline in
local or general economic conditions. The prospective financial analysis is based
on estimates, assumptions and other information developed from our research of the
market and knowledge of the industry. Some assumptions inevitably will not
materialize, and unanticipated events and circumstances may occur; therefore
actual results achieved during the period under study will vary from our estimates
and the variations may be material. The terms of our engagement are such that we
have no obligation to revise this report to reflect events or conditions that occur
subsequent to the date of the completion of our fieldwork.
City of Boerne
Market Study of Proposed Events Center
June 20, 2010
Page 3
We would be pleased to hear from you if we may be of further assistance in the
interpretation and application of our findings and conclusions. We express our
appreciation to you and your associates for the cooperation extended to us during
the course of this assignment.
Sincerely,
DP Consulting
David S. Parker
Kendall County – Proposed Events Center
Market Overview – Meetings Demand
Section I
DP Consulting
City of Boerne – Market Study of Proposed Events Center
Section I-1
Economic Summary of Greater San Antonio
Kendall County is adjacent and northwest of Bexar County and is part of the San
Antonio MSA. The population for the San Antonio MSA is more than 2.0 million,
with nearly 900,000 employed in area businesses. The largest private sector
employers include national companies such as: AT&T (formerly SBC
Communications), H.E.B. Grocery Company, Valero Energy Corporation, USAA,
Administaff, Eye Care Centers of America, Aaron Rents and Sells Furniture, KCI,
Tesoro, World Savings, JP Morgan Chase Bank, Citicorp, and Washington Mutual.
Many of these firms are located in northwest San Antonio near the competitive
hotels. Local private hospitals include: the Baptist Health System, Methodist
Healthcare System, and Christus Santa Rosa Health Care.
The hospitality industry is an integral part of San Antonio’s economy. A recent
study published by San Antonio’s Chamber of Commerce based on data supplied by
the Texas Work Force Commission and the U.S. Department of Commerce
determined that over 20 million people came to San Antonio for a leisure trip and
an estimated 11.1 million stayed over night. San Antonio has four of the state’s 10
top tourist destinations. The top two tourist attractions in the state are the River
Walk and the Alamo. Other major tourist attractions that impact hotel demand are
Sea World of Texas and Fiesta Texas theme park, which is located in northwest San
Antonio. The same study determined that 5.0 million visitors came in a business
capacity or to attend a convention. While most of the visitors arrive by car, the San
Antonio International Airport accommodated 8.4 million passengers in 2008, more
than half of which were destination visitors to San Antonio.
Toyota has established a major manufacturing facility for producing their light-duty
truck line, the Tundra. The plant cost $850 million to build and employs more than
2,000 workers. The 21 parts suppliers located near the plant added another 2,000+
jobs. In addition to the direct benefit to the city in the form of new jobs and
infrastructure spending, the presence of Toyota has benefited the hotel and
convention industry by hosting the 6,000-delegate North America Toyota Dealers
Association. Many of the attendees own dealerships with other automotive brands
that were exposed to San Antonio for the first time. Toyota has also added to the
level of business travel to the city, some of which has international origins.
One of the recommendations being enacted by the military’s Base Realignment and
Closure Committee (BRAC) is to consolidate medical functions, such as battlefield
and trauma care, from Lackland Air Force Base to the Brooke Army Medical Center
at Fort Sam Houston. The medical consolidation to Fort Sam has resulted in an
estimated $2.8 billion in new construction on the base and the addition of 12,500
permanent jobs. City leaders believe that it will also trigger additional private sector
relocations and increase business activity around the base.
Section I-2
Economic Summary of Kendall County
The population of Kendall County is estimated to be 34,053, which is up from
23,748 in the 2000 census. This is an affluent area with a median household
income of $71,262, which compares to the Texas median of $50,049. This ranks
Boerne as the eighth highest in Texas.
While Boerne is most widely know for its historic shopping district, it also has
attracted manufacturing companies such as Mission Pharmacal with 310 employees
and Albany Engineered Composites with 197.
Boerne’s location within Texas also adds to its future growth as a popular day-trip
destination as nine percent of Texas’s population lives within a one-hour drive of
Boerne.
Summary of Festivals in Boerne
Where Boerne lacks a strong corporate base, it makes up for it with successful
promotion of its festivals.
The Key to the Hills hot-rod car show will have its 23rd annual event in October. It
attracts approximately 450 cars, most of which were built between 1930 and 1950.
The event attracts two people per car plus spectators and fills every hotel room in
town. For this two-day event, the City closes Main Street to vehicular traffic which
makes the street a vibrant pedestrian plaza.
For the last six years, Boerne has hosted an annual Corvette Car Show that initially
attracted 100 restored and modified Corvettes. It has now grown to nearly 300 cars
for the 2010 event in April.
The popularity of these events is the affluent nature of Boerne and its easy access to
Austin and San Antonio. Boerne’s rise in popularity for these types of events has
changed the perception of Fredericksburg and Kerrville as being too far away for a
day trip.
On a smaller scale, but something that is very unique, is the annual Chuck Wagon
contest in early spring. In this event, contestants are given the same ingredients and
compete to prepare the best cooked meal with the resources of their late 19th
century chuck wagon. What began with five contestants a few years ago has grown
to 20 for the most recent event. Spectator attendance has also increased as the
event has become more popular.
The city also hosts numerous other festival events throughout the year such as the
Market Days event held each month on the city park in front of the Ye Kendall Inn.
Section I-3
Event Center Demand Sources
Our approach to determining market demand for meeting and exhibition facilities
was both supply-oriented and demand-oriented. Based on information we gathered
in our interviews of comparable facilities, we identified and interviewed likely users
of the proposed facility and have summarized our findings in Exhibit A.
Corporate Meetings
Corporate meetings are usually during the day, involve breakfast, lunch and coffee
breaks; and dinner is usually an informal arrangement at a restaurant. Day meetings
make use of smaller meeting rooms that have a classroom setup with comfortable
chairs and staff supported audio-visual equipment. They also seek facilities that can
serve lunch in a separate area from where the meeting is taking place. Some
meetings go all week, while others simply meet for one day.
San Antonio has numerous large companies and institutions that book meetings of
all types and sizes. While most corporate offices have on-site meeting rooms for
routine meetings such as weekly and monthly staff meetings, occasionally
department leaders will want to get off site to a distraction-free environment to
conduct training or discuss long range planning. While these are examples of small
meetings, large meetings can occur when corporations need to bring large numbers
of employees together for safety training or to discuss changes in group benefits.
Corporations also host annual stockholder meetings that can attract a significant
number of attendees.
The Hill County has long been a popular destination for corporate meetings. While
not functioning today as it did in its prime 15 years ago, the +/- 200-unit Tapatio
Springs frequently hosted Houston based energy companies for small Corporate
meetings. As evidence of the continued popularity of Hill County destinations,
Southwest Airlines operates a corporate meetings travel desk that generates 100
leads per week from meeting planners seeking a Hill Country destination. The
Boerne CVB and the Ye Kendall Inn benefit from these leads based on their close
proximity to the San Antonio International Airport.
Private Social and Civic Functions
Often the most popular event types in a ballroom facility are private social
functions, which usually involve a family celebration such as a wedding, retirement,
anniversary, or a coming-of-age party for some ethnic groups. These events can be
very lavish and attract large groups of extended family members and friends.
Equally lavish are year-end banquets and Christmas parties hosted by local
corporations for their employees. These events are usually held to reward
employees and suppliers for their hard work and loyalty to the firm.
Section I-4
Other types of banquet driven events include civic clubs and fundraisers. These
events can range in size and frequency to include monthly luncheons, quarterly
board meetings, annual awards banquets and gala fundraisers. Event attendance
can range between 30 for a weekly luncheon or quarterly board meeting, to over
1,000 for a gala event. A recent local example includes the annual fundraiser for
the Hill Country Daily Bread and Hill County Pregnancy Center which attracted
over 900 people and was accommodated at the Oak Hills Church in northwest San
Antonio.
Presently, the +/- 5,000-square foot ballroom at the Ye Kendall Inn accommodates
most of this demand for Boerne, but much of it leaves the city for hotels and resorts
in northwest San Antonio that can accommodate up to 1,000 attendees.
A facility in Boerne that can accommodate more than 1,000 attendees would be
used by those seeking to stay in Boerne with their event, but could also be used to
attract events originating in San Antonio that seek the special setting provided by
downtown Boerne. The fastest growing source of demand for the catering staff at
the Ye Kendall Inn is for events of 600+ at locations outside of Boerne.
SMERF Groups – Association Meetings
SMERF is an acronym for Social, Military, Education, Religious, and Fraternal. The
common thread for these groups is price sensitivity and large attendance numbers.
Most of these groups plan large banquets, but Education and Religious groups can
meet over several days and need break-out rooms for small discussion groups.
Depending on the size of the region, attendees traveling from more than one-hour
away will need hotel rooms, and typically seek limited-service. If given a reason to
come and a venue to meet in, some SMERF associations prefer to meet in small
towns with little traffic congestion.
Concerts
Because Boerne has proven its ability to consistently attract a crowd for its annual
car shows and monthly trade days, another form of entertainment that attracts a
crowd are concerts. A facility that can accommodate 1,000+ for a banquet could
easily be set up to accommodate 2,500 to 3,000 for a concert. National artists that
got their start in Hill Country venues such as Willie Nelson and George Strait, as
well as national television shows such as Austin City Limits, highlights the
popularity of musical performances in the area. With coordinated promotion,
Boerne could benefit from this by developing a summer concert series that
promotes a variety of musical genres that collectively are referred to as Americana.
If developed with concerts in mind, the proposed event center could become the
preferred venue within San Antonio for a Summer Sunday Night concert series
because all other venues are either outdoor, have bad acoustics, insufficient power
for lights, or are limited to one genre of music.
Section I-5
Consumer Shows
Consumer shows cover a broad range of events that attract the general public to see
the specific products or services on display. Typical shows include: arts and crafts,
gems and coins, stamps and collectables, hunting and outdoors, and home and
garden. Consumer shows can also involve competitions such as dogs, cats, and hot
rod cars. Shows can take on a civic nature such as job fairs or business-to-business
networking. More recently, shows have started that promote vacations, cruises and
travel to different countries, as well as adoption from different counties. And, just as
Boerne has a strong reputation for its festivals, consumer show exhibitors will likely
see success in events that are well promoted and attended.
A likely scenario may be to promote consumer shows that coincide with Boerne’s
larger festival events. While this would make these already successful events even
larger and more successful, the facility may have difficulty in booking private singleday events at a time when the city is other-wise already full with event attendees.
Conclusion
Our research confirms there is an unmet need for a state-of-the-art meetings facility
that can accommodate small day meetings, large banquets, and community-based
consumer shows and a concert series. Some of these events are being held in the
market presently, but could grow to fill a larger space, but more importantly, a new
facility will encourage new groups to form and new events to be planned.
EVENT CENTER USAGE - BOERNE, TX
Corporate Events
Private Social
Functions
Weddings, Birthdays
Anniversaries,
Retirements, and
Company Christmas
Parties.
Examples
Meeting intensive.
Typically involves
training. Attendees
get into smaller
discussion groups.
Organizers
Human resources
depart, professional
meeting planner,
administrative
assistant.
Attendees
Company Employees Family, Friends and
Employees
Basic Facility
Requirements
Meeting rooms,
comfortable chairs,
A/V equipment, fullservice catering,
basic lighting
Exhibit A
Association Board
Civic Clubs
Concerts
Consumer Shows
Meetings
Monthly Lunches,
Summer Americana
Events that promote State Agencies,
quarterly board
Concert Series, Local goods and services
Professional organimeetings, annual
Artists, Chamber
such as: Job fairs, Arts zations, Education
awards banquet, fund music, Symphonic
and Crafts, Guns,
seminars.
raiser, small trade
Band
Stamps, Gems, Travel,
show.
and Adoption.
Family Member, hired Membership
Party Planner, HR
volunteer, hired
dept.
administrator.
Banquet Setup,
Catering, Dance
Floor, Sound System,
Lights, High Level of
Finish.
Professional Show
promoters
Professional consumer Membership
show organizers.
volunteer, hired
administrator.
Membership
General Public
General Public
Membership
Banquet Setup,
Exhibit booths, A/V,
F/S Catering.
Portable Stadium
Seating, Roof trusses
that support sound
and lights, ticket
booth, Concessions.
Elaborate Exhibit
Setup, security,
custodial care, ticket
booth, concessions.
A combination of
Banquets, Meeting
rooms and Exhibits,
Catering, Concessions, and A/V
Time of Day
Morning and
afternoon
Evenings
Weekday Lunches,
Evening Banquets
Evenings
All Day
All Day
Day of Week
Mostly Weekdays
Weekends
Weekdays and
Weekends
Weekends
(Sunday)
Weekends
Weekends
1 to 5 days
1 day
1 to 2 days
1 Day
1 to 3 days
1 to 3 days
Central Texas
Kendall County and
NW San Antonio
Kendall County
75-mile radius of
Boerne
San Antonio MSA
Texas
Event Duration
Market Draw
Source: DP Consulting
Project Description
Section II
DP Consulting
Project Description
Section II-1
Project Description –Event Center, Garage, and Hotel
The project comprises the simultaneous development of the proposed Boerne
Events Center, a parking garage, and the conversion and expansion of the Ye
Kendall Inn. Based on our review of potential demand sources, we concur with
the plans that show approximately 40,000 square feet in a new facility that contains
a +/-20,000-square foot carpeted ballroom and three meeting rooms, one of which
should be richly furnished as an executive boardroom.
In terms of laying out the space internally, consideration should be given to a
ballroom that can accommodate multiple events simultaneously. The designer can
accomplish this by having segregated pre-function areas. In addition to the
flexibility of having a divisible ballroom, there must also be 110-volt outlets in the
floor on 20-foot centers for small expositions. The designer should also anticipate
that the entire facility could be used for exhibit booths and should therefore have
hallways and pre-function areas with adequate widths and power outlets. The
facility should have state-of-the-art built-in audio-visual equipment, and an inventory
of light-weight tables, and comfortable banquet chairs. Lastly, consideration should
be given to the ceiling and its ability to power-up and support the weight of portable
light and sound equipment.
The following drawing shows these spaces being connected by open-air courtyards
that will create a festival-resort feel. The Event Center, which is the subject of our
analysis, is indicated in red.
Project Description
Section II-2
We also recommend the development of a 400-space parking garage that will be
used during these events as well as non-event public parking for the shops on Main
Street. As the hotel ownership will be contributing land for the Event Center site,
approximately 100 parking spaces in the garage should be dedicated to the hotel.
Site Analysis
The proposed site for the Events Center and accompanying parking garage will
occupy the northern half of the city block bounded by Main Street to the east,
Lohmann Street to the north, Cibolo Creek to the west, and West Blanco Street to
the south. The southwestern quadrant of the block is occupied by the Ye Kendall
Inn and Mercantile Building. The Historic Dienger Building occupies a portion of
the block’s frontage on Main Street.
As the most valuable portion of the site is its frontage on Main Street, we
recommend it be developed with retail and/or office space. Indicated in green in
the previous drawing is a two-story building that will have +/- 8,200 square feet of
retail on the first floor and the same amount of space on the second floor that could
be used as additional retail or office space.
The Cibolo Creek that runs through downtown Boerne runs alongside the hotel
portion of the site and adds to the appeal. Further enhancements to the site include
the beginning point of a public-use walking trail along Cibolo Creek that is planned
for a location in front of the hotel.
To access the site from San Antonio, travelers would head west on I-10 and take the
exit for Business 87 which leads to downtown Boerne. Business 87 is also named
Main Street. The downtown historic shopping district is on Main Street between
River Road and Lohmann Street. The Events Center and Parking Garage will front
Lohmann Street and serve as an anchor to the Historic District.
Proposed Hotel Expansion
In conjunction with the development of the Event Center, a plan exists to redevelop
the Ye Kendall Inn (indicated in purple in the previous drawing) into a Doubletree
Hotel by Hilton. The addition of +/- 70 guestrooms that would bring the total
guestroom inventory in downtown Boerne to +/- 110 and the citywide hotel
inventory to +/- 730.
The Ye Kendall Inn originally opened as the Reed House in 1859 and had four
rooms to rent. Today it is a restored historic structure that has been expanded with
cottages of various themes that combine to offer 36 rentable rooms. The hotel
presently offers 5,000 square feet of indoor state-of-the-art meeting space in addition
to its pleasant outdoor spaces that are used for a variety of events.
Project Description
Section II-3
Simultaneous to the addition of the new guestrooms, the current hotel facility will
be renovated to Doubletree standards, but overall the hotel will retain its historic
charm. Each guestroom will be equipped with the latest in in-room amenities such
as large LCD televisions and spa-like walk-in showers.
Doubletree is from the family of brands offered by Hilton Hotels Corporation, a
leading lodging company with nearly 3,000 lodging properties with approximately
500,000 guestrooms in the United States and 80 other countries and territories.
Hilton Hotels owns, operates and/or franchises hotels under the following brands:
Hilton, Conrad, Waldorf Astoria Collection, Embassy Suites, Hampton Inn (and
Suites) Hilton Garden Inn, Home2 Suites, and Homewood Suites. The company
employs approximately 105,000 people and manages one of the world's largest
hotel loyalty programs, Hilton Honors.
Design Theme
In order to attract each of the event types we discussed, especially corporate
meetings and private social functions, both the interior and exterior finishes of the
facility should be special and not utilitarian. We recommend the design adopt a
rich Texas Hill Country theme in the selection of the interiors and exterior materials
of the building that will compliment the existing historic character of the Ye Kendall
Inn, the Dienger and the rest of downtown Boerne.
Promotion-Oriented Management
All facilities like the one proposed are quick to accommodate large social events
because they are in such high demand. Unfortunately, most civic facility managers
take these events first-come-first-serve, which can render the facility underutilized.
The success of the proposed Events Center will depend on a facility being built that
can accommodate concerts in a ballroom environment but to also employ a
manager that will aggressively promote the facility as a concert venue. We further
recommend the City to direct the manger to take on the risk to organize and
manage specific shows. The purpose of having in-house promotion of a concert
series is to stimulate the creation of events that would not otherwise come to
Boerne.
Estimated Operating Results
Section III
DP Consulting
Section III-1
Estimated Utilization
DP Consulting developed a utilization model that incorporates our estimates of
events and operating expenses for the proposed meeting facility. The estimates of
the number of events, setup days, and event attendance are based on the market
research we conducted and summarized in this report.
While the ultimate size of the building and available square footages will be
determined by the final design of the building and limitations of the site, we have
proceeded with our analysis of Utilization and Estimated Operating Revenues based
on a 40,000-square foot facility with a 20,000-square foot ballroom and 3,000
square feet of meeting space.
The following table identifies the various potential sources of events and meetings
demand for the proposed meeting facility. Assumptions were made as to the
number of events to be held in the stabilized year (third full-year of operation), the
average duration in days, and the average ratio of setup days required by each event
type, as described as follows:
Estimated Future Events - Stabilized Year
Event Type
Show Days
# of
Events
per Event
Setup Days
per year
% Setup
Event Days
per Year
16
1.0
16
25%
Small & Medium Social Events
45
1.0
45
0%
Concerts
12
1.0
12
50%
6
18
Hotel Groups
50
2.5
125
25%
31
156
3
3.0
9
50%
5
14
126
1.6
207
22%
46
253
Consumer Shows
Total / Weighted Average
4
Total
Large Banquet / Civic Events
-
20
45
•
Large Banquets / Civic Events are defined as events that will ultimately range
between 600 and 1,000 in attendance and include events such as, political
and charity fundraisers, corporate Christmas parties, large scale employee
training meetings, and large social gatherings such as weddings and
anniversaries. These events usually occur in the evening and will occupy the
entire ballroom and one or two meeting rooms for a VIP lounge or
greenroom for the entertainers. Large banquets typically involve extensive
catering and decorations. Events of this nature are common in Kendall
County but are limited in scope to the size of the facilities at area churches,
the Ye Kendall Inn, and the Boerne Convention & Community Center. Based
on our research of the local market, we estimate 16 large banquets annually
in the stabilized year. A quarter of these events will be elaborate enough to
require an extra setup day.
•
Small and Medium Social Events, estimated at 45 events annually, will
average one day in duration and not likely require any set up days. Many of
Section III-2
these events will likely run concurrently. Medium-sized banquets are
defined as accommodating up to 350 people on average and small banquets
are defined as accommodating 100 people on average, for a weighted
average of 200. While the medium banquets will likely use subdivisions of
the ballroom or one of the special events rooms, small banquets could use
either a subdivision of the ballroom, or a combination of the meeting rooms.
•
The largest potential attendance generator for the facility will likely be
Concerts. We believe the potential exists to promote a 12-week concert
series that would attract an average of 1,500 attendees per weekly show.
The genre would mostly like be Texas-folk music, which is a blend of rock
and roll and country western music. Depending on the band and their set-up
requirements, we estimate half will require an additional set up day.
•
Hotel Groups, estimated at 50 events annually, will typically last two days,
but some will go all week. Nearly all of these events will occur during the
week. We have taken into account that the longer meetings (25%) could
require an additional setup day.
•
Consumer shows will likely book the entire facility for three days per event,
with another day and a half taken for setup and tear down. We estimate
three consumer shows annually will generate 14 event days annually. While
these events will only occupy +/-10% of the calendar, they have the
potential to generate more than 20% of the attendance. These events occur
mostly on the weekends and could be done in conjunction with Boerne’s
popular festivals, which would make them even larger and more successful.
In summary, the proposed Boerne Events Center could accommodate 126 events
generating 253 event days annually, with some of these events running
concurrently. Our estimate of the number of events is difficult to compare to other
facilities that have more frequent, but smaller meetings (such as hotels), and some at
no charge.
Our analysis reflects a degree of conservatism that focuses on
forecasting the majority of events that will have a material impact on the operation
of the facility.
While attendance at each event will vary, certain trends became evident during the
course of our research and are presented in the following table. Based on our
estimates of show days and average attendance, we estimate nearly 63,000 people
annually will visit the new meeting facility by its stabilized (third) year.
Section III-3
Estimated Future Attendance - Stabilized Year
Event Type
# of Events
Show Days
Attendance
per Year
per Day
per Year
16
16
800
12,800
45
45
200
9,000
18,000
Concerts
12
12
1,500
Hotel Groups
50
125
75
9,375
3
9
1,500
13,500
126
207
303
62,675
Consumer Shows
Total / Weighted Average
The utilization of a public assembly facility is usually expressed in the form of total
attendance, or total events, which is adequate for facilities such as stadiums and
arenas that have only one indivisible venue. Because the proposed facility will
have multiple divisible venues, DP Consulting developed a model capable of
expressing venue occupancy, or a ratio of space sold to space available. While this
is the best way to express space utilization, only the very large convention centers
express their occupancy this way. It has been our experience that smaller centers
do not calculate their occupancy in this detail. As such, it is difficult to make direct
comparisons of the utilization estimated for the proposed facility with comparable
facilities in other markets.
Because the ballroom is divisible, the best way to express its occupancy is to total
up the occupied divisions. Each event type uses a number of divisions appropriate
to their size. Typical with most ballrooms, the proposed ballroom will be divisible
into three equal sections. While one of the sections will be divisible in half, both
sides will likely be used by the same group and therefore rented as one larger
section.
Ballrooms require periodic maintenance on the divider walls and routine
shampooing of the carpets. Because of this, they are typically only available six out
of seven days of the week on average. Based on these reasonable assumptions of
utilization and availability, we estimate the ballroom to achieve a utilization of 45%
by its stabilized year. Once again, peak utilization for this space will be on the
weekends.
Section III-4
Estimated Ballroom Utilization - Stabilized Year
Event Type
# of Events
Show
Days
Setup Days
Avg Daily
Divisions
Ballroom Divisions per Year
Show
Setup
16
16
4
3.0
48
45
45
0
1.0
45
Total
12
60
-
45
Concerts
12
12
6
3.0
54
18
72
Hotel Groups
50
125
31.25
1.0
156
31
188
3
9
4.5
3.0
41
14
54
126
207
45.75
344
75
419
Consumer Shows
Total Units Demanded
Total Units of Supply (3 division units X 313 Days)
Occupancy %
939
45%
We conducted a similar analysis on the meeting rooms based on proposed plans
showing two meeting rooms and a boardroom. For each event type, we made
assumptions as to the average number of meeting room divisions each event type
will likely take. Availability will also be limited by routine maintenance of the
space. By summing the total divisions used and dividing it by the total divisions
available (based on six out of seven days on average), we estimate the meeting
rooms will achieve a 47% utilization, by the stabilized year.
Estimated Meeting Space Utilization - Stabilized Year
Event Type
# of
Events
Show
Setup
Days
Days
16
16
45
45
Concerts
12
12
Hotel Groups
50
Consumer Shows
Total Units Demanded
Avg Daily
Divisions
Setup
Total
1
16
1
45
-
6
2
24
-
125
31
3
375
94
469
3
9
5
2
18
9
27
46
207
46
478
107
585
Total Units of Supply (4 Meeting Rooms X 313 Days)
Occupancy %
4
Meeting Room Divisions/Year
Show
-
-
4
20
45
24
1,252
47%
We have made assumptions as to the start up utilization of the new facility. It will
take time for some meeting planners to book their events at the new facility. Some
meetings are booked two to three years in advance. In the following table, we
display a summary of our analysis showing the utilization of the facility growing
from 82 events and 42,200 in attendance in the first year to 126 events with 62,700
in attendance by the third year.
Section III-5
Estimated Future Performance
Estimated Analysis
2012
2013
2014
Events
82
105
126
Attendance
42,200
54,800
62,700
Banquet Hall
29%
38%
45%
Meeting Rooms
29%
38%
47%
Utilization:
Estimated Operating Revenues
The following estimates of revenues and expenses are for a typical year of
operation. Other assumptions have been made to reflect the inefficiencies of the
early years prior to stabilization. A typical or representative year is defined as an
average year over the facility's economic life. The projected operating results are
expressed in 2010 dollars and conform to the basic system of accounts employed by
similar facilities, though no formal uniform system of accounts for public assembly
facilities exists. The following basic assumptions are necessary to realize the stated
projections of operating results:
•
There will be a commitment to excellence in both design and
construction;
•
Professional and aggressive marketing of the proposed facility will be
budgeted for and pursued by the management staff; and
•
A rental rate structure will be developed that will maximize total
revenue.
Rental Revenue
The best pricing policy is one that allows the management to negotiate each event
based on the sensitivities of the meeting planner. For example, one that is focused
on the quality of the catering generally prefers to have their event priced solely on
the catering. Conversely, price sensitive customers will often accept a posted rate
on the rental of the facility in order to have the food priced as inexpensively as
possible. The only way to accomplish this is with a flexible, market-based pricing
policy. But, for the purpose of our analysis, we have developed a rental schedule
that anticipates the amount of revenue likely to be received by the facility.
Rental Rates are based on the following assumptions that reflect the average of the
negotiated rates. We estimate the average rental rate for the whole ballroom to be
$3,750, with one division renting for $1,250 per day. Because each meeting room
configuration will be priced differently (Based on set up), we estimate the average
division unit to rent for $250 per day. There will likely be some adjustments for
soft periods and incentives given to users that buy more catering and building
Section III-6
services. Rental rates for setup days will average 50% of the rental rate for the show
days.
Based on these assumptions, the meeting facility could generate
approximately $606,000 in rental revenue in the stabilized year (expressed in 2010
dollars).
Future Estimated Rental Revenue - Stabilized year
Ballroom Divisions
Event Type
Daily
Annual
Meeting Room
Daily
Annual
Total
Facility Rent
$ 1,250
$ 67,500
$ 250
$ 4,400
71,900
$ 1,250
$ 56,250
$ 250
$ 11,250
67,500
Concerts
$ 1,250
$ 78,750
$ 250
$ 6,000
84,750
Hotel Groups
$ 1,250
$ 214,844
$ 250
$ 103,125
317,969
Consumer Shows
$ 1,250
$ 59,063
$ 250
$ 5,400
64,463
$ 130,175
$ 606,581
Total
$ 476,406
-
Note: Daily Segment Rental based on average negotiated rate. Stated in 2010 dollars.
Food and Beverage Commission Income
The following table uses the estimated attendance for each event type and makes
assumptions as to what percentage of those attendees will consume food and
beverage; and the average price attendees will pay. Based on these assumptions,
the proposed Events Center could generate approximately $1.9 million in total food
and beverage sales by the third year of operation and produce $28,200 in
incremental sales tax to the City.
GROSS FOOD AND BEVERAGE SALES - STABILIZED YEAR (2014)
Event Type
Large Banquet / Civic
Events
Small & Medium Social
Events
Concerts
Estimated
Event
Attendance
12,800
9,000
18,000
Hotel Groups
Consumer Shows
9,375
13,500
Meal Type
Catering
Total F&B Sales
12,800
$40.00
512,000
Beverage
75%
9,600
$15.00
144,000
Catering
100%
9,000
$40.00
360,000
Beverage
75%
6,750
$15.00
101,250
Catering
50%
9,000
$12.00
108,000
Beverage
75%
13,500
$10.00
135,000
Catering
90%
8,438
$45.00
379,688
Breaks
100%
9,375
$10.00
93,750
Beverage
25%
2,344
$10.00
23,438
Catering
25%
3,375
$15.00
50,625
Breaks
Beverage
Total
Stated in 2010 dollars.
Dollar /
Attendee/
Day
100%
Catering
Sub Total
Attendees Using
F&B
$1,410,313
$93,750
$403,688
$1,907,750
Section III-7
In order to provide the greatest number of culinary options, management with City
approval may decide to adopt an open catering policy that allows qualified
(approved) caterers to serve food and beverage in the facility. Management may
also seek to be the exclusive caterer in order to control the consistency of service
and culinary quality. In either case, we have assumed the proposed Event Center
will collect a 5% commission on each event for catering and breaks and 10% on
concessions and liquor. Based on these assumptions, we estimate the net food and
beverage commission revenue to the center to be approximately $115,000 in the
stabilized year.
Proposed Meeting Facility - Boerne
Net Food and Beverage Revenue to Center
Year
Year 1
Sales
Catering & Breaks
Concessions
Year 2
Commission
Net Revenue
$1,013,813
5%
$ 50,691
$279,563
10%
$ 27,956
Total
$1,293,375
Catering & Breaks
$1,271,375
5%
$ 63,569
$342,750
10%
$ 34,275
Concessions
Total
$1,614,125
Year 3 S Catering & Breaks
Concessions
Total
$ 78,647
$ 97,844
$ 1,504,063
5%
$ 75,203
$ 403,688
10%
$ 40,369
$1,907,750
$ 115,572
In addition to collecting rent and food and beverage commissions, the meeting
facility will be equipped with tables, chairs, risers, limited forms of A/V equipment,
and other supplies, and will charge a fee to the users. The following table makes
certain assumptions as to the average expenditure per attendee by event type
totaling more than $136,000 per year.
Service Charge Revenue
Event Type
Attendance
$ per Attendee
Total A/V
Revenue
12,800
$2.50
$ 32,000
9,000
$3.00
$ 27,000
18,000
$2.00
$ 36,000
Concerts
Hotel Groups
9,375
$3.00
$ 28,125
Consumer Shows
13,500
$1.00
$ 13,500
Total
62,675
-
$ 136,625
Section III-8
Estimated Operating Expenses - Wages
Wages were based on a staffing model developed for the proposed Events Center.
The following table shows the salaries for the general manager, director of sales and
marketing, and a meeting coordinator, plus the benefits and taxes (benefit load) that
are paid by the facility.
Executive Staff
Position
Salary
General Manager
75,000
Director of Sales
60,000
Meeting Coordinator
40,000
Total Executive Salaries
175,000
Benefit Load
35%
Executive Wages and Benefits
236,300
Stated 2010 dollars.
Wages paid to the hourly staff are based on an hourly rate, benefit load, full-time
equivalents and estimated annual hours worked. While the administration and
maintenance positions will be full-time, the housekeeping will fluctuate with facility
utilization, as seen in the following table. We assumed a 30% benefit load on fulltime hourly employees.
Hourly Staff (Share)
Position
Administration
Maintenance
Housekeeping
$/Hour
$15.00
$15.00
$9.00
Benefit Load
30%
30%
18%
FT Equivalents
1
2
6
2,100
6,300
Hours/Year (FTE x 8 hours/day x total days)
Year 1
2,000
Year 2
2,000
3,300
10,000
Year 3
2,000
4,000
12,100
Year 1
$39,000
$41,000
$66,900
Year 2
$39,000
$64,400
$106,200
Year 3
$39,000
$78,000
$128,500
Wages
Stated 2010 dollars.
There will be additional employees hired to staff each event such as security
personnel, banquet servers, stewards, and valet parkers, but their wages will be
covered by the meeting planner or the caterer. The following table combines the
executive and hourly wages to compute the total wages for the facility based on
2010 dollars. The wages actually paid are subject to rise with inflation, explained
later in Exhibit III - 11.
Section III-9
Combined Wages
Year 1
Executive
$236,300
Hourly (Share)
$146,900
Total Wages
$383,200
Year 2
$236,300
$209,600
$445,900
Year 3
$236,300
$245,500
$481,800
In addition to the staff (executive and hourly) that is responsible for the day-to-day
operations of the proposed Events Center, we see the need for a private
management company to facilitate the relationship between the staff and the City.
This is a necessary function as the task of dealing with the meeting planners and end
users of the facility are different than the task of reporting on operating issues to the
City. While no proposal has been negotiated, we have estimated a base fee of
$80,000 per year for this expense category based on our experience with similar
facilities.
Statement of Operating Results
The following table combines the preceding analysis of rental, food and beverage,
and building services income with the wages and other operating expenses. Using
this analysis, we have made the following estimates of operating expenses, stated in
2010 dollars.
Estimated Statement of Operating Results
(2010 Dollars)
2012
$ / SF
2013
$ / SF
2014
$ / SF
Operating Income
Facility Rental
$392,000
$11.02
$514,000
$14.44
$607,000
Food and Beverage Commission
$79,000
$2.22
$98,000
$2.75
$116,000
$3.26
Building Services
$92,000
$2.59
$117,000
$3.29
$137,000
$3.85
$563,000
$15.82
$729,000
$20.49
$860,000
$24.17
Total
$17.06
Operating Expenses
Wages - Staff
$383,200
$10.77
$445,900
$12.53
$481,800
Marketing
$62,000
$1.75
$62,000
$1.75
$62,000
$13.54
$1.75
Materials and Supplies
$60,000
$1.68
$78,000
$2.19
$89,000
$2.50
Utilities
$78,000
$2.19
$101,000
$2.84
$116,000
$3.25
Repairs and Maintenance
$36,000
$1.00
$54,000
$1.53
$62,000
$1.75
Other Operating Expenses
$53,000
$1.50
$53,000
$1.50
$53,000
$1.50
Management Fee
$80,000
$2.25
$80,000
$2.25
$80,000
$2.25
Capital Reserve for Replacement
$25,000
$0.70
$25,000
$0.70
$25,000
$0.70
Total
$777,200
$898,900
$968,800
Net Operating Income
-$214,200
-$169,900
-$108,800
-38%
-23%
-13%
% to Total Revenue
Section III-10
Utilities, Repairs and Maintenance, and Materials and Supplies are based on
estimates stated in dollars per square foot of gross building area, and will increase
with utilization. Marketing and Other Operating Expenses are fixed and will not
change significantly with utilization. The marketing budget shown here is based on
an on-going basis. We recommend an appropriate amount be budgeted for
marketing during pre-opening. Furthermore, this on-going marketing budget should
be supplemented with the marketing efforts of the Convention and Visitors Bureau.
We recommend the City allow the manager to aggressively promote certain events
and use market driven pricing for setting rental rates. This is an emerging trend in
public assembly facility management, but an established trend in private facilities
located in hotels. The primary reason for this is when facilities are priced below the
market for the benefit of a few charitable organizations, nearly every group claims to
support a charity in order to get the discount pricing. The more this happens, the
facility gets worn out prematurely and there are no funds set aside to rejuvenate the
facility.
We further recommend the facility establish a capital reserve of $0.70 per square
foot so that in 10-years time there will be sufficient funds to refurbish the building
and FF&E.
The last table in our analysis (on the following page) restates these estimates using a
3.0% rate of inflation and a first full year of operations starting in 2012. This also
assumes that the rental rates will have the flexibility to increase with inflation or in
response to the market. While convention centers normally operate with large
deficits and require multiple forms of public subsidy, the trend is to operate these
facilities as close to break even as possible. This is generally accomplished through
charging rental rates and service charges that reflect the value of the facility and the
services provided.
Projected Statement of Operating Results
Stated Year Dollars
III -11
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
$839,000
Operating Income
Facility Rental
$416,000
$562,000
$683,000
$703,000
$724,000
$746,000
$768,000
$791,000
$815,000
Food and Beverage Commission
$84,000
$107,000
$131,000
$135,000
$139,000
$143,000
$147,000
$151,000
$156,000
$161,000
Building Services
$98,000
$128,000
$154,000
$159,000
$164,000
$169,000
$174,000
$179,000
$184,000
$190,000
$598,000
$797,000
$968,000
$997,000
$1,027,000
$1,058,000
$1,089,000
$1,121,000
$1,155,000
$1,190,000
$666,000
Total
Operating Expenses
Wages - Staff
$407,000
$487,000
$542,000
$558,000
$575,000
$592,000
$610,000
$628,000
$647,000
Marketing
$66,000
$68,000
$70,000
$72,000
$74,000
$76,000
$78,000
$80,000
$82,000
$84,000
Materials and Supplies
$64,000
$85,000
$100,000
$103,000
$106,000
$109,000
$112,000
$115,000
$118,000
$122,000
Utilities
$83,000
$110,000
$131,000
$135,000
$139,000
$143,000
$147,000
$151,000
$156,000
$161,000
Repairs and Maintenance
$38,000
$59,000
$70,000
$72,000
$74,000
$76,000
$78,000
$80,000
$82,000
$84,000
Other Operating Expenses
$56,000
$58,000
$60,000
$62,000
$64,000
$66,000
$68,000
$70,000
$72,000
$74,000
Management Fee
$85,000
$88,000
$91,000
$94,000
$97,000
$100,000
$103,000
$106,000
$109,000
$112,000
Capital Reserve for Replacement
$27,000
$27,000
$28,000
$29,000
$30,000
$31,000
$32,000
$33,000
$34,000
$35,000
$826,000
$982,000
$1,092,000
$1,125,000
$1,159,000
$1,193,000
$1,228,000
$1,263,000
$1,300,000
$1,338,000
-$228,000
-$185,000
-$124,000
-$128,000
-$132,000
-$135,000
-$139,000
-$142,000
-$145,000
-$148,000
-38%
-23%
-13%
-13%
-13%
-13%
-13%
-13%
-13%
-12%
Total
Net Operating Income
% to Total Revenue
Source: DP Consulting
DRAFT - Subject to final review and possible revision.
Estimated Impact Analysis
Section IV
DP Consulting
Economic Impact Analysis
IV-1
The proposed Events Center, if designed and operated as described in this report,
will deliver numerous benefits to Kendall County. Area hotels will likely
experience increased occupancies from meetings and expositions held at the
facility, and local restaurants will see increased patronage as meetings tend to
generate casual and fine dining opportunities. In addition, the shops on Main Street
will likely see increased foot traffic when events are booked in the Event Center. As
a concert venue, this project will also enhance the quality of life with entertainment
and community interaction. The City will also benefit to the extent that it collects
hotel occupancy and retail sales taxes, and additional property taxes on the
expanded hotel.
Economic Impact
Total economic impact is a product of new direct and indirect spending within the
local economy. New direct spending comes from construction personnel in the
short term, and visitors and service-sector employees in the long term. Each new
dollar spent (direct) has a multiplied effect on the economy in the form of increased
revenues to local businesses, increased employment, and increased wages
(indirect). An example of this would be a retailer who hires more employees as a
result of an increase in sales volumes. Each new employee is a new consumer who
then re-spends the money within the local economy. Therefore, direct economic
impacts are all expenditures that can be linked directly to construction and
operations personnel and incremental hotel guests, while indirect impacts are
generated when these new dollars are re-spent within the local economy. These
direct and indirect expenditures represent the total impact (or benefit) to the
economy.
Our methodology of estimating impact was first to calculate all of the direct
spending that will result from the construction and operation of the proposed
facility, as well as the anticipated increase in visitation to Boerne. We then
employed the Regional Input-Output Modeling System (RIMS II) for Kendall County
developed by U.S. Department of Commerce’s Bureau of Economic Analysis (BEA).
Based on multipliers calculated by the BEA, we developed estimates for total
economic impact, the increased wages to the area, and the increased employment.
Economic Impact from Construction
Economic impact from the construction of the proposed Events Center, the
proposed parking garage, and the preservation and expansion of the Ye Kendall Inn
comes in the form of wages paid to construction personnel as well as the purchase
of construction materials. As we are trying to derive the impact on Kendall County,
and not the entire San Antonio MSA, we must take into consideration that only part
of the construction budget will be spent in Kendall County. In the following
IV-2
analysis, we estimate the total construction budget to be $23.5 million, and the
amount spent directly in Kendall County to be $13.3 million. Our analysis is based
on the assumption that half of the budgets for the Event Center and Hotel will be
spent in Kendall County. We increased that assessment to 75% for the parking
garage because it is mostly steel and concrete and has minimal finishes.
Estimated Construction Costs
Rooms / SF / Spaces
Cost per Unit
Total Hard Cost
% Local Expenditures
Total Spent in Kendall County
Ye Kendall Inn
110
80,000
8,800,000
50%
4,400,000
Events Center
40,000
210
8,400,000
50%
4,200,000
Parking
Garage
400
15,750
6,300,000
75%
4,725,000
Combined
Projects
23,500,000
57%
13,325,000
The following table uses the multipliers supplied by the RIMS II model for Kendall
County to estimate economic impact resulting from construction.
Economic Impact from Construction
Output - represents the dollar increase in output for
every dollar increase in direct spending.
1.4313
$19,072,073
Wages - represents the dollar increase in
household income for every dollar increase in
0.2745
$3,657,713
direct spending.
Jobs - represents the increase in jobs for every $1
7.1887
96
million increase in direct spending.
Source: U.S. Department of Commerce - Bureau of Economic Analysis
Economic Impact from Operation
Direct economic impact from the operation of the proposed facilities primarily
comes in the form of creating jobs and paying wages to the employees. We
prepared the following analysis of potential employment from each of the projects
and determined that they could create as many as 114 jobs receiving more than
$3.0 million in wages. After deducting 30% for taxes and savings, potentially $2.1
million could be spent on consumable purchases in the regional economy.
IV-3
Impact from Operation - Estimated Jobs and Wages
Events Center
Caterer
Parking Garage
Expanded Hotel
Total Employment and Wages
Less 30% for Taxes and Savings
70% Spent on Consumables
Employees
12
29
5
68
114
Year 1
$383,200
$426,814
$135,000
$1,562,666
$2,507,679
-$752,304
$1,755,375
Year 2
$445,900
$532,661
$139,050
$1,700,554
$2,818,166
-$845,450
$1,972,716
Year 3
$481,800
$629,558
$143,222
$1,832,925
$3,087,504
-$926,251
$2,161,253
Indirect economic impact from increased employment occurs when the industries
that produce and deliver household products and services hire more persons to
serve the increase in households and household income. The following table
displays the multipliers used in deriving the indirect economic impact from
operations.
Indirect Economic Impact from Operation - Annually
Output - represents the dollar increase in output for
every dollar increase in direct spending.
1.3019
Wages - represent the dollar increase in household
income for every dollar increase in direct spending.
0.2125
Jobs - represents the increase in jobs for every
$1 million increase in direct spending.
7.8475
Multipliers: Table 1.5 Line 7211A0 - Hospitality
The table on the following page uses the estimates of future wages (impact from
operation) and applies a three percent rate of inflation to calculate the future
potential of direct spending. To this number for each future year, the indirect
spending multipliers were used to estimate the potential indirect spending and
incremental job creation.
IV-4
Economic Impact to Kendall County from Operations
Direct Spending
Year
Job Years
Wages
2012
114
$1,862,278
2013
114
$2,155,640
2014
114
$2,432,509
2015
114
$2,505,484
2016
114
$2,580,649
2017
114
$2,658,068
2018
114
$2,737,810
2019
114
$2,819,945
2020
114
$2,904,543
2021
114
$2,991,679
Total over 10 years
$25,648,607
Jobs Years
11
13
14
14
14
14
14
14
14
14
Indirect Spending
Wages
Output
$396,000
$2,424,000
$458,000
$2,806,000
$517,000
$3,167,000
$532,000
$3,262,000
$548,000
$3,360,000
$565,000
$3,461,000
$582,000
$3,564,000
$599,000
$3,671,000
$617,000
$3,781,000
$636,000
$3,895,000
$5,450,000
$33,391,000
Based on the incremental wages produced by operating these projects, we estimate
an economic output could increase by $33.4 million over the next 10 years.
Economic Impact from Visitation
Our assessment of economic impact from visitation to Kendall County concentrates
on the direct spending that results from increased visitation attributable to the
proposed facility.
The attendance from the association groups, national
corporations, and the consumer shows was adjusted to reflect the percentage of
guests that would be coming from outside of the local area. The following table
shows the calculation.
Estimated Hotel Room Nights Generated - Stabilized Year
Event Type
Concerts
Hotel Groups
Consumer Shows
Total
Events
16
45
12
50
3
126
Annual
% Needing Guest per
Attendance Hotel Room
Room
12,800
10%
1.5
9,000
20%
1.5
18,000
10%
1.5
9,375
100%
1.0
13,500
10%
1.5
62,675
Total Room
Nights
853
1,200
1,200
9,375
900
13,528
We reviewed numerous spending surveys, mostly based on areas with larger
population, and estimated the likely daily expenditures made by overnight and day
visitors to Boerne resulting from these developments. Our estimates are presented
in the following table.
IV-5
Visitor Expenditures - Stabilized Year
Annual
Type of Expenditure
Attendance
Overnight Visitors
13,528
Day Visitors
49,147
Total Visitation (2014)
62,675
Total Potential Visitor Expenditures
Stated in 2010 Dollars
Daily
Expenditures
$275.00
$100.00
Annual
Expenditures
$3,720,292
$4,914,667
$8,634,958
While the table above is based on the potential annual expenditures by overnight
and day visitors for the stabilized year (2014), the following table is based on
projected attendance over the next ten years and adjusted for inflation at three
percent.
Total Estimated Visitor Spending
Year
Average
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
10 Years
Overnight Visitors
Hotel Rooms
Other Spending
$150.00
$125.00
$1,347,000
$1,123,000
$1,829,000
$1,524,000
$2,284,000
$1,903,000
$2,352,000
$1,960,000
$2,423,000
$2,019,000
$2,496,000
$2,080,000
$2,571,000
$2,142,000
$2,648,000
$2,206,000
$2,727,000
$2,273,000
$2,809,000
$2,341,000
$23,486,000
$19,571,000
Day Visitors
$100.00
$3,582,000
$4,769,000
$5,532,000
$5,697,000
$5,868,000
$6,044,000
$6,226,000
$6,413,000
$6,605,000
$6,803,000
$57,539,000
Total Visitor
Expenditures
$6,052,000
$8,122,000
$9,719,000
$10,009,000
$10,310,000
$10,620,000
$10,939,000
$11,267,000
$11,605,000
$11,953,000
$100,596,000
These projected expenditures will also have a multiplied impact on the economy.
The multipliers used for this analysis are presented in the following table and are
applied to the 10-year inflated total.
IV-6
Estimated Economic Impact over 10 years
Overnight Visitors
Total Visitor
Expenditures
Day Visitors
1
Line
Output
1.3019
1.3353
Wages
0.2125
0.1937
Jobs
7.8475
10.9576
Output
Wages
Jobs
1
Economic Multiplers
7211A0
722000
56,057,210
9,149,825
34
76,831,827
11,145,304
63
132,889,037
20,295,129
97
Based on these multipliers, the increased visitation to Kendall County resulting from
the proposed facilities will create 97 jobs receiving wages of $20.3 million over the
first 10 years of operation. Total output will increase by $133 million over 10 years.
Tax Benefits
The City collects various taxes on commerce particularly sales taxes and hotel
occupancy taxes. Based on our assumptions, if overnight visitors generate $23.5
million during the first 10 years of operation, the City could expect to collect $1.6
million in additional hotel occupancy taxes. In addition, If 75% of the other
spending by overnight visitors and day visitors is taxable at the city rate of 2%, then
the City could collect $1.15 million in additional sales taxes over 10 years. These
estimates do not take into account the taxes and fees collected on using the City’s
infrastructure for utilities and city services, but should also be considered in stating
the total taxable benefit to the City.
Intangible Benefits
Many cities build these facilities as a community amenity but also in hopes of
spurring economic growth. One of the ways this happens is through business
relocation decisions that are based on a number of factors that include the quality of
life and condition of infrastructure, a subset of which is quality hotels and
restaurants, and state-of-the-art meetings facilities. The proposed Events Center will
stimulate hotel, restaurant and retail demand and will enhance the feasibility of
more hotels, restaurants, and retail establishments to be built in the area. Said
another way, when developers look for new sites, they choose sites that are
proximate to demand generators. The existence of a state-of-the-art events center
will likely influence future developments to choose sites in downtown Boerne.
DP Consulting
10700 Richmond Ave • Suite 120 • Houston, TX 77042
www.DPConsultingUSA.com
Voice 713-335-3350
Projects Completed by David Parker
Market Studies of Limited-Service Hotels:
Dallas Area:
Market Study of Proposed Best Western Atrea – Denton, Texas (Open 2009)
Market Study of Proposed Candlewood Suites – McKinney, Texas
Market Study of Proposed Hampton Inn & Suites – Canton, Texas
Market Study of Proposed Fairfield Inn & Suites – Decatur, Texas
Market Study of Proposed Microtel Inn & Suites – Red Oak, Texas
Market Study of Proposed Hampton Inn & Suites – Vernon, Texas
Market Study and Valuation of Proposed Comfort Suites – Grapevine, Texas (Open 2005)
Market Study of Renovating the Historic Blackstone Hotel into a Courtyard by Marriott
– Fort Worth, Texas (Open 1999)
Market Study of a Hampton Inn and Suites – Alliance Airport, Fort Worth Texas (Open 1999)
Due Diligence Analysis of five hotels (Holiday Inn Expresses and Quality Suites) – Dallas, Texas
Market Study of Proposed Hampton Inn and Suites – Hurst, Texas
Due Diligence analysis of proposed Hilton Garden Inn – Glen Rose, Texas
Due Diligence Analysis Wyndham Garden Hotel Los Colinas – Irving, Texas
Due Diligence Analysis Wyndham Garden Hotel Market Center – Dallas, Texas
Impact Assessment of Converting Ramada Plaza into Holiday Inn Select – Fort Worth, Texas
Houston Area:
Market Study of Proposed Hilton Garden Inn – Conroe, Texas
Market Study of Proposed Sleep Inn – Clute/Lake Jackson, Texas
Market Study of Proposed Courtyard by Marriott – Galveston, Texas
Market Study of Proposed Aloft – Houston, Texas (Midtown)
Market Study of Proposed Travelodge – Splendora, Texas
Market Study of Proposed Microtel Inn & Suites – Port Arthur, Texas
Market Study of Proposed Four Points by Sheraton – Port Arthur, Texas
Market Study of Proposed Springhill Suites – Seabrook, Texas (Open 2010)
Market Study of Proposed Holiday Inn Express – Crosby, Texas
Market Study of Proposed Restoration of the Jean Lafitte Building into a Select Service Hotel – Galveston, Texas
Market Study of Proposed LaQuinta – West Chase - Houston, TX (Open 2007)
Market Study of Proposed Hilton Garden Inn Galleria – Houston, Texas (Open 2005)
Market Study of Proposed Best Western Mini Suites – Texas City, Texas (Open 2005)
Market Study of Proposed Bed & Breakfast – Kemah, Texas (Open 2004)
Market Study of Proposed TownePlace Suites – College Station, Texas (Open 1999)
Market Study of Proposed TownePlace Suites – Clear Lake, Texas (Open 1999)
Market Evaluation of Beaumont, Texas
Market Evaluations of four Baymont Inns – Houston, Texas
Market Study of Proposed Hawthorn, LTD – College Station, Texas
Market Study of Proposed Hilton Garden Inn – Lake Jackson, Texas
Market Study of Proposed Hampton Inn & Suites – League City, Texas
Central Texas:
Market Study of Proposed Sleep Inn & Suites – Manor, Texas (Open 2010)
Market Study of Proposed Homewood Suites – Round Rock, Texas
Market Study of Proposed Boutique Hotel – Fredericksburg, Texas
DP Consulting
Voice 713-335-3350
Market Study of Proposed Fairfield Inn & Suites – Kyle, Texas
Market Study of Proposed Four Points by Sheraton – Loop 1604 – San Antonio, Texas (Open 2009)
Market Study of Proposed Microtel Inn & Suites – San Angelo, Texas
Market Study of Proposed Fairfield Inn & Suites – Marble Falls, Texas
Market Study of Proposed TownePlace Suites – Toepperwein – San Antonio, Texas
Market Study of Proposed Cambria Suites – Cibolo – San Antonio, Texas
Market Study of Proposed Four Points by Sheraton – Hwy 281 – San Antonio, Texas
Market Study of Proposed Cambria Suites Medical Center – San Antonio, Texas
Market Study of Proposed Microtel Inn & Suites – Austin, Texas (Airport)
Market Study of Proposed Staybridge Suites – San Antonio, Texas (Open 2008)
Market Study of Proposed La Quinta - Medical Center - San Antonio, Texas (Open 2007)
Due Diligence Analysis of Proposed Hawthorn, LTD – Victoria, Texas
South Texas:
Market Study of Proposed Holiday Inn Express – South Padre Island, Texas (Open 2005)
Market Study of Proposed Studio Six – Port Isabel, Texas (South Padre Island)
Market Study of Repositioning the Ramada Airport into a Hampton Inn – Corpus Christi, Texas
West Texas:
Due Diligence Analysis of Proposed Hawthorn Suites – El Paso, Texas
Market Study of Proposed La Quinta Inn & Suites – Colorado City, Texas
Market Study of Proposed Hawthorn Suites – Lubbock, Texas (Open 2008)
Market Study of Proposed Best Western – Hamilton, Texas (Open 2007)
Market Study of Proposed LaQuinta – Lubbock, Texas (Open 2006)
Market Study of Proposed Holiday Inn Express – Vernon, Texas (Open 2006)
Market Study of Proposed Suburban Lodge – Odessa, Texas
East Texas:
Market Study of Proposed Microtel Inn & Suites – Texarkana, Texas
Market Study of Proposed Hampton Inn & Suites – Sulphur Springs, Texas
Other:
Loan Modification Analysis of Hampton Inn & Suites – Pendelton, Oregon
Loan Modification Analysis of Comfort Inn & Suites – Florence, Oregon
Loan Modification Analysis of Holiday Inn – Florence, Oregon
Loan Modification Analysis of Hilton Garden Inn – Phoenix, Arizona
Loan Modification Analysis of Holiday Inn Express & Suites – Bloomington, Indiana
Market Study of Proposed Fairfield Inn & Suites – Glendale, Arizona
Market Study of Proposed Springhill Suites – Jenks, Oklahoma
Market Study of Proposed Hampton Inn & Suites – Downtown – Tulsa, Oklahoma
Market Study of Proposed Limited Service Hotel – New Bergen, New Jersey
Market Study of Proposed Springhill Suites – Oklahoma City, Oklahoma
Market Study of Proposed Fairfield Inn & Suites – Maize, Kansas
Market Study of Proposed Restoration of the Jean Lafitte Building into a Select Service Hotel – Galveston, Texas
Market Study of Proposed Office Building Conversion into Hilton Garden Inn –
Airport - Phoenix, Arizona (Open 2009)
Market Study of Proposed La Quinta Inn & Suites – Olathe, Kansas (Open 2008)
Market Study of Proposed Holiday Inn Express & Suites – Bloomington, Indiana (Open 2006)
Market Study of Converting historic buildings into Residence Inn and Courtyard by Marriott
– Omaha, NE (Open 1999)
Market Study of Proposed Sleep Inn limited-service hotel – Thornton, Colorado (Open 1998)
DP Consulting
Voice 713-335-3350
Market Study and Valuation of Proposed All-Suite Hotel at Isle of Capri Casino –
Lake Charles, Louisiana (Open 1998)
Market Study and Valuation of Proposed Limited-Service Hotel at Isle of Capri Casino –
Lake Charles, Louisiana (Open 1997)
Market Study of Three Proposed Limited Service Hotels – West Bank, New Orleans, Louisiana
Market Studies Full-Service Hotels:
Dallas Area:
Market Study of Proposed Holiday Inn – McKinney, Texas (Open 2008)
Market Study of Proposed Full Service Hotel – Hurst, Texas
Market Study of Proposed Embassy Suites Galleria – Dallas, Texas (Open 1998)
Evaluation of Converting the Employers Life Insurance Building into a Headquarters Hotel – Dallas, Texas
Market Study of Proposed Resort Hotel and Water Park – Frisco, Texas
Houston Area:
Investor / Bank Package – Embassy Suites – Downtown Houston, Texas – (Open 2011)
Market Study and Economic Impact Assessment of 1,200-Room Hilton Americas
– Downtown Houston, Texas (Open 2004)
Market Study of Converting the Medical Towers into the Marriott Medical Center Expansion – Houston, Texas
Market Study of Converting Historic Texas State Hotel into Sheraton Suites – Downtown Houston, Texas
Market Study and Valuation of Omni Galleria – Houston, Texas
Market Study and Valuation of Red Lion Hotel Galleria – Houston, Texas
Central Texas:
Market Study of Proposed Embassy Suites – Loop 1604 - San Antonio, TX
Market Study of Proposed All Suites Hotel – Medical Center – San Antonio, Texas
Market Study of Proposed Westin Riverwalk – San Antonio, Texas (Open 1999)
Market Study of Proposed Full-Service Hotel – New Braunfels, Texas
Market Study and Valuation of St. Anthony Hotel – San Antonio, Texas
South Texas:
Market Study of Proposed Full Service Hotel Adjacent to McAllen Convention Center – McAllen, Texas
Market Study of Proposed All-Suite Hotel and Resort on North Padre Island – Corpus Christi, Texas
Market Study, Economic Impact Study, and Financing Recommendations of Proposed Full-Service Hotel
– South Padre Island, Texas
Market Study of Proposed Executive Conference Center – North Padre Island, Corpus Christi, Texas
Other:
Performance Review of Operating Standards – Radisson Fort McDowell Resort & Casino – Scottsdale, Arizona
Market Study of Proposed Holiday Inn – Colorado Springs, Colorado
Market Study and Valuation of Cypress Bend Golf Resort and Conference Center – Sabine Parish, Louisiana
Market Study of Proposed Full-Service Hotel – Sandy City, Utah
Market Study of Proposed Full-Service Hotel adjacent to Jazz Land Theme Park – New Orleans, LA
Market Study and Valuation of 780-room Regal Riverfront – St. Louis, Missouri
DP Consulting
Voice 713-335-3350
Public Assembly Facility Studies:
Dallas Area:
Management Contract Negotiation of Hurst Center – Hurst, Texas
Market Study of Proposed 500,000-Square foot Exhibition Center – Grapevine, Texas
Market Study of Proposed Conference Center – Hurst, Texas
Houston Area:
Market Study of Proposed Convention Center – Lufkin, Texas
Market Study of Proposed Convention Center – Stafford, Texas (Open 2003)
Market Study of Proposed Performing Arts Theater – Stafford, Texas (Open 2003)
Market Study and Economic Impact of Proposed Waterway Convention Center –
The Woodlands, Texas (Open 2002)
Citywide occupancy tax collection forecast for City of Houston, used in securing $700 million in bonds for the
purpose of expanding the George R. Brown Convention Center, constructing the 1,200-room Hilton
Hotel, parking garage, and NBA basketball arena – Houston, Texas
Market Study and Economic Impact Study of Expanding the George R. Brown Convention Center
– Downtown Houston, Texas
Market Study of Proposed Convention Center, Mall Conversion – Baytown, Texas
Market Study of Proposed Natatorium – Stafford, Texas
Market Study of Repositioning a portion of Greenspoint Mall into a Convention Center – Houston, Texas
Market Study of Proposed Civic Center – Kemah, Texas
Market Study of Proposed Civic Center – Freeport, Texas
Central Texas:
Market Study of Proposed Convention Center – New Braunfels, Texas
South Texas:
Market Study of Expanding the Bayfront Convention Center – Corpus Christi, Texas (Completed 1999)
Other:
Market Study and Economic Impact Study of Proposed 453,000-square foot Exhibition Center
– Sandy City, Utah
Market Study of Proposed Ballroom Addition to the Welk Resort – Branson, Missouri
Market Study of Proposed Convention Center, Mall Conversion – Tupelo, Mississippi
Market Studies of Recreational Facilities
Market Study of Proposed Church Camp Adult Conference Center – Palestine, Texas
Market Study of Proposed Baseball Facility (The Zone) – Kingwood, Texas
Market Studies of Master-Planned Communities
Due Diligence Analysis of Land Subdivision (3,500 acres) – Walker County, Texas
Investor Prospectus of Master Planned Community (1,400 acres)– North Padre Island, Corpus Christi, Texas
Other Projects
Developer of five high-end town homes near Texas Medical Center
Developer of three-unit loft project east of Mid-Town - Houston, Texas
Due Diligence of new construction 400-unit Self Storage in southwest Houston
Due Diligence of new construction 400-unit Self Storage in Baytown, Texas
Developer / Investor Prospectus of Pearland Swim Academy – Pearland, Texas
AGENDA ITEM SUMMARY
ITEM NO:
DESCRIPTION:
AGENDA DATE:
DEPARTMENT
CONTACT PERSON
2. B. Workshop
Wastewater Treatment and Recycling Center Cost Presentation
November 23, 2010
Public Works
Michael Mann – Public Works Director
SUMMARY:
The WWTRC was put out to bid on November 9, 2010. Bids will
be opened on December 16, 2010 in the Council Chambers at
City Hall.
A copy of the HDR engineer’s construction cost estimate is
attached. HDR’s total estimate, based on current industry
prices, is $31,485,320. Included in this overall estimate are the
costs for odor control and architectural finishes that were
recently selected by the Council.
Odor control is a priority in the design and operation of the
facility based on the public input that we received during the
preliminary study portions of the project. On June 22, 2010, the
Council selected Biofilter technology, for which the filter bed
itself has an estimated capital cost of $580,000. The estimated
total amount that we will spend on odor control, including all
blowers, piping, the Biofilter, etc. is about $1,300,000.
On August 10, 2010, Council received a presentation and chose
architectural finishes for the “exposed” buildings at the plant. As
presented, the selected building finishes add an estimated cost
of about $475,000 to the project. Other site improvements for
aesthetics such as landscaping, berms, screen walls, fences,
will bring the total cost for aesthetic enhancements to about
$1,000,000.
A spreadsheet showing our estimated total project cost to
complete the improvements, which includes the plant, all
collector mains, the effluent discharge main (to Menger Creek)
and recycled water mains which will ultimately extend to
Esperanza (irrigation) and to the River Road Park (stream flow
maintenance). This information was provided to the rating
agencies in our meetings with them earlier this month.
The project costs were broken down into two phases. There is a
maximum threshold of $30,000,000 on a debt issue to receive
“bank qualified” funding in 2010. A balance of approximately
$6,500,000 remains in our fund from previous bond issues,
which lessens the amount that we need to complete the
projects.
The “Phase 1” column includes the construction items that are
necessary to build in the initial construction. This includes the
wastewater influent and effluent mains and the portions of the
recycled water distribution lines extending through the Cibolo
Preserve (easement requires all construction to be completed at
once).
The “Future” column includes items that can be delayed if
necessary. One plant item, the sludge holding tank, will be bid
as an alternate. This alternate can be delayed until a future
expansion of the plant if necessary. The stream flow
maintenance line to River Road Park is another improvement
that we would like to proceed with in the near future if possible.
Under our Development Agreement with Marlin-Atlantis, it will be
necessary for us to complete the recycled water main to the
perimeter of Esperanza as their development progresses.
Staff recommends that we construct both “phases” of the
improvements immediately if funding allows. Our ability to do
this will primarily be a function of the actual awarded bid amount
for the plant. Once that cost is finalized, we will be able to
determine the amount of funds remaining in the current bond
issues for the other alternate or future work.
COST
SOURCE OF FUNDS
RECOMMENDED
ACTION
ADDITIONAL
INFORMATION
N/A
N/A
N/A
City of Boerne Wastewater Treatment and Recycling Center
Labor Rate Table - 3rd Qtr 2010 Open
Labor
Description
05_BNR BASINS
06_BLOWER
07_SECOND CLAR
08_SECOND PS
09_FILTRATION
10_UV
11_POST AERATION
12.1_DEWATERING
12.2_SLUDGE TANK
14_ODOR CONTROL
15_RUPS
16_BWS BASIN
17.1_ADMIN BLDG
17.2_MAINT BLDG
18_INSTRUMENTATION
19_ELECTRICAL
HDR-DBI, Inc. Estimate Report
ESTIMATORS: SRB/RLP
Estimate Summary Report
Equipment Rate Table - 3rd Qtr 2010
City Index - 781-TX-SAN ANTONIO
00_GEN COND
01_SITE
02_ILS
03_HEADWORKS
Page 1
10/27/2010 10:18 PM
Phase 1 1.4 MGD Plant
Boerne, TX
100% Design Pre Final
Quantity
GENERAL CONDITIONS
SITEWORK AND YARD PIPING
INFLUENT LIFT STATION
HEADWORKS/DEWATERING
BLDG (HW EQUIP ONLY)
BNR BASINS
BLOWER BUILDING
SECONDARY CLARIFIERS
SECONDARY PUMP STATION
FILTRATION
UV SYSTEM
POST AERATION
DEWATERING (PROCESS
EQUIP ONLY)
SLUDGE HOLDING TANK
ODOR CONTROL AT INFLUENT
LIFT STATION
RE-USE STORAGE TANK AND
PUMP STATION
BWS BASIN
ADMINISTRATION BUILDING
MAINTENANCE BUILDING
INSTRUMENTATION AND
CONTROLS
ELECTRICAL
15.00
1.00
1.00
1.00
1.00
1.00
13,393.70
1.00
1.00
1.00
1.00
1.00
MO
LS
LS
LS
LS
LS
SFSA
LS
LS
LS
LS
LS
Material
ESTIMATE VERSION: 2.0
Subcontract
Equipment
Total
Amount
Amount
Amount
Amount
1,004,768
340,584
406,791
2,330,756
607,434
1,659,772
215,000
12,333
921,759
624,485
134,574
98,309
557,647
138,932
339,723
93,824
352,214
50,150
23,541
55,483
1,587,318
1,089,253
804,238
383,321
1,381,902
501,577
52,946
522,427
5,504
701,285
11,937
22,539
6,097
146,516
31,964
141,087
9,804
312,637
10,080
3,677
13,513
Amount
Amount
1,757,010
1,511
1,757,010
4,176,520
1,094,925
3,087,209
579
237
2,185
1,321
2,296,985
1,260,150
1,986,570
498,886
2,071,477
569,226
80,165
591,423
0.60
1.00
MG
LS
46,460
27,502
506,544
43,893
585,819
9,813
4,663
4,190
1,152,826
76,058
0.38
MG
88,784
453,658
99,187
30,386
300,750
972,765
0.54
5,621.00
1,550.00
1.00
MG
SF
SF
LS
128,400
120,549
30,030
318,164
146,573
234,228
59,595
698,089
43,917
12,234
2,500
60
120,183
318,950
487,195
92,125
1,016,252
1,023,820
2,242,816
1.00
LS
3,808
AACE Classification Accuracy Range
DRAFT
Other
Upper Range +10%
Lower Range -5%
3,270,444
City of Boerne Wastewater Treatment and Recycling Center
Phase 1 1.4 MGD Plant
Boerne, TX
100% Design Pre Final
Labor Rate Table - 3rd Qtr 2010 Open
HDR-DBI, Inc. Estimate Report
ESTIMATORS: SRB/RLP
Estimate Summary Report
Equipment Rate Table - 3rd Qtr 2010
City Index - 781-TX-SAN ANTONIO
ESTIMATE VERSION: 2.0
Estimate Totals
Description
Labor
Material
Subcontract
Equipment
Other
Amount
5,147,366
15,306,341
2,696,138
1,633,968
2,073,347
Totals
Hours
Rate
Sales Tax Exempt
Field Const Cost - Subtotal
Contractor's Fee
Contractor's Bonds & Insurance
Undefined SOW (Contingency)
26,857,160
2,685,716
443,143
1,499,301
Subtotal
Escal Mid-Pnt Const (07-16-11)
10.000 %
1.500 %
5.000 %
31,485,320
94,456
Current OPCC Estimate Budget
0.300 %
31,579,776
AACE Classification Accuracy Range
DRAFT
Upper Range +10%
Page 2A
10/27/2010 10:18 PM
Lower Range -5%
20-Year Present Worth Cost
Alternative Capital Cost
O&M Present
Worth
Total Present
Worth
Biofilter
$580,000
$525,000
$1,105,000
Carbon
$500,000
$920,000
$1,420,000
Scrubber
$875,000
$1,365,000
$2,240,000
Overall Site Plan – Phase 1
Headworks/Dewatering – Option 2
Front
Headworks/Dewatering – Option 2
Side
Administration Building – Option 2
Front
Side
Exterior Cost Evaluation – Summary
Project Cost to Complete
Wastewater Treatment and Recycling Center
10/29/2010
Phase I
Professional Fees
- Site Selection
- Permitting & Design
- Brown's Creek Interceptor
- Menger Creek Interceptor
- Plant discharge line
- Bidding
- Construction Administration
- Resident Project Representative & Administrative Assistant
- Design Recycled water pipeline, plant to Browns Creek
- Design Recycled water pipeline, Browns Creek to Esperanza
- Design Stream Flow Maintenance
- Stream Flow Maintenance Permitting
Land
- Easements
Construction
- Wastewater Treatment and Recycling Center
- Brown's Creek Interceptor
- Menger Creek Interceptor
- Plant discharge line
- Recycled water pipeline, plant to Browns Creek
- Recycled water pipeline, Browns Creek to Esperanza
- Stream Flow Maintenance
$
$
$
$
$
$
$
$
117,570
247,500
80,000
51,000
47,560
296,700
375,000
45,000
$
$
$
200,000
140,000
50,000
$
400,000
$
600,000
$
$
$
$
$
30,440,000
2,250,000
730,000
470,000
400,000
$
1,160,000
$
$
1,520,000
1,270,000
$
4,940,000
$
$
(1,800,000)
(6,000,000)
Total
$
35,950,330
Less current available funds for 2009 Utility Revenue Bond issue
Balance needed
$
$
(6,500,000)
29,450,330
Other available funds:
Marlin-Atlantis (Esperanza) 1st of four payments to be made upon issuance of 1st
home building permit.
Additional three payments from Marlin-Atlantis (Esperanza)
8
Future
3. A. MINUTES
SPECIAL CALLED CITY COUNCIL MEETING
CITY COUNCIL CHAMBERS
402 EAST BLANCO RD
BOERNE, TX 78006
NOVEMBER 9, 2010 – 5:00 PM
Minutes of the Special Called City Council Meeting of November 9, 2010, at 5:00 PM.
Present:
Mayor Dan Heckler, Mayor Pro Tem Jacques DuBose, Council Member
Jeff Haberstroh, Council Member J. Kuper, Council Member Bob
Manning, and Council Member Ron Warden.
Staff Present:
Ronald C. Bowman, Jeff Thompson, Pam Bransford, Kirsten Cohoon,
Sandy Mattick, Mike Mann, Gary Miller, Doug Meckel, Larry Woods, Lori
Carroll and Linda S. Zartler. Consultant: Steve Moffitt
Registered/
Recognized Guests: Dave Pasley, Linda Byrne, and Phillip Bell
1.
CALL TO ORDER – 5:00 PM
Mayor Heckler called the City Council to order at 5:00 PM.
2.
A.
EXECUTIVE SESSION IN ACCORDANCE WITH THE TEXAS GOVERNMENT CODE:
Section 551.086: Meeting Concerning Municipally Owned Utility –
Wholesale Power Supply Planning
Mayor Heckler called the City Council into Executive Session at 5:00 PM and requested those
individuals directed to participate to adjourn to the Large Conference Room.
3.
RECONVENE INTO OPEN SESSION AND TAKE ANY NECESSARY ACTION
RESULTING FROM THE EXECUTIVE SESSION AS DESCRIBED ABOVE
Mayor Heckler reconvened the City Council into Open Session at 5:59 PM.
No action was taken.
4.
A.
WORKSHOP
Discussion on Fee Ordinance – 30 min.
Mayor Heckler called upon Ms. Sandy Mattick, Finance Director. Ms. Mattick briefed the City
Council on the proposed amendments to the Fee Ordinance. She informed the City Council
that the Ordinance would first be presented for approval at the November 23, 2010 meeting.
B.
Discussion on Tree Preservation Ordinance – 30 min.
Mayor Heckler called upon Mr. Chris Turk, Planning & Community Development Director. Mr.
Turk briefed the City Council on the two proposed changes that were included in the ordinance
based on the consensus of the City Council. Mr. Turk continued with the suggested changes
made by individual Council Members.
stand-alone ordinance.
ADJOURNMENT
The Council discussed treating the ordinance as a
The City Council adjourned at 6:53 PM.
MINUTES
REGULAR CITY COUNCIL MEETING
402 EAST BLANCO RD
BOERNE, TX 78006
NOVEMBER 9, 2010 – 7:00 PM
Minutes of the City Council Session of November 9, 2010, at 7:00 PM.
Present:
Jeff Haberstroh, Council Member J. Kuper., Council Member Bob
Staff Present:
Ronald C. Bowman, Jeff Thompson, Pam Bransford, Kirsten Cohoon,
Sandy Mattick, Mike Mann, Gary Miller, Doug Meckel, Larry Woods, Lori
Carroll and Linda S. Zartler.
Registered/
Recognized Guests Phillip Bell, Lorraine Massey, Dan Rogers, Nina and John Wooland, Linda
Byrne, John Jacks, Mike Coyle, Chris Christianson, Dan Pedrotti Jr.,
Elaine Zaner, Lane Lira, Terri Politi.
1.
2.
PUBLIC COMMENTS:
Mayor Heckler opened the floor for public comments.
3.
A.
B.
C.
CONSENT AGENDA:
Approval of Minutes of October 26, 2010
Consider On Second Reading Ordinance No. 2010-35; An Ordinance Annexing The
Hereinafter Described Territory Into The City Of Boerne, Kendall County, Texas
And Extending The Boundary Limits Of Said City So As To Include Said
Hereinafter Described Property Within The City Limits, And Granting To Said
Territory And To All Future Inhabitants Of Said Property All Of The Rights And
Privileges Of Other Citizens And Binding Said Future Inhabitants By All Of The
Acts And Ordinances Of Said City (2.218 acres located at 12 Upper Balcones Road
at the request of owner Querencia Properties LLC)
Consider Resolution No. 2010-R72; A Resolution Authorizing The City Manager To
Proceed With Purchases As Per Section 6.08 Of The City Of Boerne’s Home Rule
Charter (Water Utility Leak Detection System)
D.
Consider Resolution No. 2010-R73; A Resolution Authorizing The City Manager
To Proceed With Purchases As Per Section 6.08 Of The City Of Boerne’s Home
Rule Charter (Police Car)
MOTION WAS MADE BY MAYOR PRO TEM DUBOSE TO APPROVE THE CONSENT
AGENDA AS PROVIDED. COUNCIL MEMBER WARDEN SECONDED THE MOTION.
COUNCIL VOTED 5-0.
4.
A.
PUBLIC HEARING – to hear comments on the following:
Proposed rezoning of +/- 38.53 acres located at 40 Highway 46 East from RE-1,
Single Family Residential-Estate District to R-2, Moderate Density Residential
District (34.67 acres) and R-1, Medium Density Single Family District (3.86 acres).
Mayor Heckler opened the Public Hearing at 7:04 PM.
No comments were received. Mayor Heckler closed the Public Hearing at 7:05 PM.
B.
Proposed permanent zoning of +/- 24.54 acres located at 40 Highway 46 East from
R-A, Rural Residential–Agricultural District to R-2, Moderate Density Residential
District (17.70 acres) and R-1, Medium Density Single Family District (6.84 acres).
Mayor Heckler opened the Public Hearing at 7:05 PM.
No comments were received.
Mayor Heckler closed the Public Hearing at 7:06 PM.
5.
A.
TAKE ANY NECESSARY ACTION RESULTING FROM THE PUBLIC HEARINGS:
CONSIDER ON FIRST READING ORDINANCE NO. 2010-36; AN ORDINANCE
AMENDING THE CITY OF BOERNE ZONING ORDINANCE NO. 2007-64,
CAPTIONED, “ZONING ORDINANCE OF THE CITY OF BOERNE, TEXAS”, DATED
DECEMBER 18, 2007, BY AMENDING ARTICLE III, SECTION 13, REZONING 40
HIGHWAY 46 EAST (KAD 43311) FROM RE-1, SINGLE FAMILY RESIDENTIALESTATE DISTRICT TO R-2, MODERATE DENSITY RESIDENTIAL DISTRICT (34.67)
AND R-1, MEDIUM DENSITY SINGLE FAMILY DISTRICT (3.86 ACRES);
REPEALING ALL ORDINANCES IN CONFLICT; CONTAINING A SEVERANCE
CLAUSE; AND DECLARING AN EFFECTIVE DATE
Mayor Heckler called upon Mr. Chris Turk, Planning & Community Development Director. Mr.
Turk displayed a map of the proposed area under consideration for annexation.
MOTION WAS MADE BY COUNCIL MEMBER WARDEN TO APPROVE ON FIRST READING
ORD. NO. 2010-36; AN ORDINANCE AMENDING THE CITY OF BOERNE ZONING
ORDINANCE NO. 2007-64, CAPTIONED, “ZONING ORDINANCE OF THE CITY OF BOERNE,
TEXAS”, DATED DECEMBER 18, 2007, BY AMENDING ARTICLE III, SECTION 13,
REZONING 40 HIGHWAY 46 EAST (KAD 43311) FROM RE-1, SINGLE FAMILY
RESIDENTIAL-ESTATE DISTRICT TO R-2, MODERATE DENSITY RESIDENTIAL DISTRICT
(34.67) AND R-1, MEDIUM DENSITY SINGLE FAMILY DISTRICT (3.86 ACRES); REPEALING
ALL ORDINANCES IN CONFLICT; CONTAINING A SEVERANCE CLAUSE; AND
DECLARING AN EFFECTIVE DATE. MAYOR PRO TEM DUBOSE SECONDED THE
MOTION. COUNCIL VOTED 5-0.
B.
CONSIDER ON FIRST READING ORDINANCE NO. 2010-36; AN ORDINANCE
AMENDING THE CITY OF BOERNE ZONING ORDINANCE NO. 2007-64,
CAPTIONED, “ZONING ORDINANCE OF THE CITY OF BOERNE, TEXAS”, DATED
DECEMBER 18, 2007, BY AMENDING ARTICLE III, SECTION 13, REZONING 40
HIGHWAY 46 EAST (KAD 43311) FROM RE-1, SINGLE FAMILY RESIDENTIALESTATE DISTRICT TO R-2, MODERATE DENSITY RESIDENTIAL DISTRICT (34.67)
AND R-1, MEDIUM DENSITY SINGLE FAMILY DISTRICT (3.86 ACRES);
REPEALING ALL ORDINANCES IN CONFLICT; CONTAINING A SEVERANCE
CLAUSE; AND DECLARING AN EFFECTIVE DATE
Mr. Turk continued with a presentation of the proposed permanent zoning on an aerial map.
MOTION WAS MADE BY MAYOR PRO TEM DUBOSE TO APPROVE ON FIRST READNG
ORD. NO. 2010-36; AN ORDINANCE AMENDING THE CITY OF BOERNE ZONING
ORDINANCE NO. 2007-64, CAPTIONED, “ZONING ORDINANCE OF THE CITY OF BOERNE,
TEXAS”, DATED DECEMBER 18, 2007, BY AMENDING ARTICLE III, SECTION 13,
REZONING 40 HIGHWAY 46 EAST (KAD 43311) FROM RE-1, SINGLE FAMILY
RESIDENTIAL-ESTATE DISTRICT TO R-2, MODERATE DENSITY RESIDENTIAL DISTRICT
(34.67) AND R-1, MEDIUM DENSITY SINGLE FAMILY DISTRICT (3.86 ACRES); REPEALING
ALL ORDINANCES IN CONFLICT; CONTAINING A SEVERANCE CLAUSE; AND
DECLARING AN EFFECTIVE DATE. COUNCIL MEMBER WARDEN SECONDED THE
6.
QUARTERLY PRESENTATION FROM DAN ROGERS, PRESIDENT AND CEO OF
THE KENDALL COUNTY ECONOMIC DEVELOPMENT CORPORATION
Mayor Heckler called upon Mr. Dan Rogers, President and CEO of the Kendall County
Economic Development Corporation. Mr. Rogers briefed the City Council on the Return of
Investment for the activities of the EDC as of October, 2010.
7.
CONSIDER RESOLUTION NO. 2010-R74; A RESOLUTION DESIGNATING THE CITY
COMMITMENT FOR WATER FROM THE GUADALUPE-BLANCO RIVER AUTHORITY AS
PART OF THE WESTERN CANYON REGIONAL WATER SUPPLY PROJECT TO RETAIN
THE CURRENT ANNUAL COMMITMENT OF WATER FOR CALENDAR YEAR 2011
Mayor Heckler called upon Mr. Mike Mann, Public Works Director. Mr. Mann reminded the City
Council of the agreement the City holds with GBRA. Based on the current and projected
consumption for 2011, Staff recommends that the City Council approve the commitment of 975
acre feet.
MOTION WAS MADE BY MAYOR PRO TEM DUBOSE TO APPROVE RES. NO. 2010-R74; A
RESOLUTION DESIGNATING THE CITY COMMITMENT FOR WATER FROM THE
GUADALUPE-BLANCO RIVER AUTHORITY AS PART OF THE WESTERN CANYON
REGIONAL WATER SUPPLY PROJECT TO RETAIN THE CURRENT ANNUAL
COMMITMENT OF WATER FOR CALENDAR YEAR 2011. COUNCIL MEMBER MANNING
SECONDED THE MOTION. COUNCIL VOTED 5-0.
8.
CONSIDER RESOLUTION NO. 2010-R75; A RESOLUTION DESIGNATING THE
CITY’S ALLOCATION OF GROUNDWATER PRODUCTION AS IT PERTAINS TO THE
CITY’S WITHDRAWAL PERMIT FROM COW CREEK GROUNDWATER CONSERVATION
DISTRICT TO RETAIN THE CURRENT QUARTERLY ALLOCATION FOR CALENDAR YEAR
2011
Mr. Mann continued with the presentation of the commitment for the permit from the Cow Creek
Groundwater Conservation District. Staff recommended that the City continue with the same
quarterly allocation of 1,850 acre feet as in previous years.
MOTION WAS MADE BY MAYOR PRO TEM DUBOSE TO APPROVE RES. NO. 2010-R75; A
RESOLUTION DESIGNATING THE CITY’S ALLOCATION OF GROUNDWATER
PRODUCTION AS IT PERTAINS TO THE CITY’S WITHDRAWAL PERMIT FROM COW
CREEK GROUNDWATER CONSERVATION DISTRICT TO RETAIN THE CURRENT
QUARTERLY ALLOCATION FOR CALENDAR YEAR 2011. COUNCIL MEMBER WARDEN
SECONDED THE MOTION. COUNCIL VOTED 5-0.
9.
CONSIDER THE UN-TABLING OF RESOLUTION NO. 2010-R71 AS DESCRIBED
BELOW (tabled on October 26, 2010)
MOTION WAS MADE BY MAYOR PRO TEM DUBOSE TO UNTABLE RES. NO. 2010-R71.
COUNCIL MEMBER WARDEN SECONDED THE MOTION. COUNCIL VOTED 5-0.
10.
CONSIDER RESOLUTION NO. 2010-R71; A RESOLUTION AUTHORIZING THE CITY
MANAGER OF THE CITY OF BOERNE, TEXAS TO ENTER INTO A DEVELOPMENT
AGREEMENT BETWEEN THE CITY OF BOERNE, TEXAS AND 474 LTD
Mayor Heckler called upon Mr. Turk. Mr. Turk reminded the City Council of the presentations
made by Mr. Chris Christianson and Mr. Dan Pedrotti Jr., regarding the proposed development.
Additionally, he informed the Council of the adjacent neighborhood’s concerns. Staff
recommended the approval of the proposed development agreement.
MOTION WAS MADE BY COUNCIL MEMBER WARDEN TO APPROVE RES. NO. 2010-R71;
A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE CITY OF BOERNE, TEXAS
TO ENTER INTO A DEVELOPMENT AGREEMENT BETWEEN THE CITY OF BOERNE,
TEXAS AND 474 LTD. MAYOR PRO TEM DUBOSE SECONDED THE MOTION.
Council Member Manning expressed frustration on the City’s inability to ensure roads are built
to an adequate future size and that the future widen would be at the expense of the taxpayers.
COUNCIL VOTED 5-0.
11.
RECEIVE REQUEST FROM CELLULAR SALES OF SOUTH TEXAS FOR A
VARIANCE TO THE SIGN ORDINANCE SECTION 10 FF. SIZE OF WALL SIGN
(Verizon Cellular Sales, 1430 Main St. Ste 102)
Mr. Turk continued with the presentation of the request for a variance for the wall signs for
Verizon Cellular. He explained that a permit had been issued for the sign lettering, but that a
backboard was added which increased the size of the sign. The City Council discussed the
possible solutions to the signs.
MOTION WAS MADE BY COUNCIL MEMBER MANNING TO DENY THE REQUEST FROM
VERIZON CELLULAR SALES OF SOUTH TEXAS FOR A VARIANCE. COUNCIL MEMBER
WARDEN SECONDED THE MOTION. COUNCIL VOTED 5-0.
12.
RECEIVE REQUEST FROM DRENNER & GOLDEN STUART WOLF LLP FOR A
VARIANCE TO THE SIGN ORDINANCE SECTION 10. BB. SIZE AND HEIGHT OF SELF
SUPPORTED SIGN (HEB Plus, 420 W. Bandera Road)
Council Manning informed the City Council of a Conflict of Interest with Items 12 and 13, due to
his employment and reclused himself from the discussion.
Mr. Turk presented the variance request from HEB for height and size of a self support sign at
420 W. Bandera Road. The current sign is grandfathered, but not in compliance of the existing
ordinance. The Variance Committee recommended the approval of the sign. A discussion
ensued regarding a proposed deceleration lane and the placement of the new sign.
MOTION WAS MADE BY COUNCIL MEMBER WARDEN TO TABLE THE VARIANCE
REQUEST UNTIL THE DECEMBER 14, 2010 CITY COUNCIL MEETING. MAYOR PRO TEM
DUBOSE SECONDED THE MOTION. COUNCIL VOTED 3-1
13.
RECEIVE RECOMMENDATION FROM THE PLANNING AND ZONING COMMISSION
AND CALL FOR A PUBLIC HEARING ON DECEMBER 14, 2010;
A.
Proposed Use Of A Supermarket (HEB) In A B-2, Highway Commercial District
Located On 16.39 Acres, Lot 6, Country Village Subdivision, Located At 420 W.
Bandera.
Mr. Turk continued with presentation of the recommendation from the Planning & Zoning
Commission.
MOTION WAS MADE BY MAYOR PRO TEM DUBOSE TO RECEIVE THE
RECOMMENDATION FROM THE PLANNING AND ZONING COMMISSION AND TO CALL
FOR A PUBLIC HEARING TO BE HELD ON DECEMBER 14, 2010. COUNCIL MEMBER
HABERSTROH SECONDED THE MOTION. COUNCIL VOTED 5-0.
14.
COMMENTS FROM COUNCIL/LEGAL COUNSEL/STAFF
Mayor Heckler announced the first council meeting at the new Police Department Municipal
Court Complex is expected to be held on December 14, 2010. Additionally he reminded the
audience and City Council of the Special Called Meeting for November 18, 2010, at 7:00 PM,
where a presentation will be made on the State of the City.
Ms. Linda S. Zartler, Administration Services Director reminded the City Council of the
upcoming Special Meetings on November 16, 2010 at 5:15 PM, November 18, 2010 at 7:00 PM,
and November 22, 2010 at 10:00 AM.
15.
A.
EXECUTIVE SESSION IN ACCORDANCE WITH THE TEXAS GOVERNMENT CODE:
Section 551.072: Deliberation Regarding Real Property – Easements for 26 City
Park Road and 103 Old San Antonio Road
Mayor Heckler called the City Council into Executive Session at 7:52 PM and requested those
individuals directed to participate to adjourn to the Large Conference Room.
16.
RECONVENE INTO OPEN SESSION AND TAKE ANY NECESSARY ACTION
RESULTING FROM THE EXECUTIVE SESSION AS DESCRIBED ABOVE
Mayor Heckler reconvened the City Council into Open Session at 8:24 PM
MOTION WAS MADE BY COUNCIL MEMBER WARDEN TO AUTHORIZE THE CITY
MANAGER TO ENTER INTO AN AGREEMENT FOR AN EASEMENT FOR TRACT 1: A 500.0
ACRE TRACT OF LAND, BOERNE, KENDALL COUNTY TEXAS AND DESCRIBED IN AN
INSTRUMENT RECORDED IN VOLUME 1135, PAGE 273, OFFICIAL RECORDS, KENDALL
COUNTY, TEXAS, BEING REFERRED TO AS THE PROPERTY, AND TO SUBSEQUENTLY
SIGN THE EASEMENT ON COMPLETION OF SURVEY, ALONG WITH THE
COMPENSATION AGREEMENT. COUNCIL MEMBER MANNING SECONDED THE
MOTION. COUNCIL VOTED 5-0
MOTION WAS MADE BY COUNCIL MEMBER WARDEN TO AUTHORIZE THE CITY
MANAGER TO ENTER INTO A PERMANENT SANITARY SEWER AND RECYCLED WATER
LINE EASEMENT WITH A TEMPORARY CONSTRUCTION EASEMENT, WITH THE CIBOLO
PRESERVE FOR TRACT 1: A 5,874 ACRE TRACT OF LAND AND A 5,795 ACRE TRACT OF
LAND, BOERNE, KENDALL COUNTY, TEXAS AND BOTH DESCRIBED IN AN INSTRUMENT
RECORDED IN VOLUME 1147, PAGE 932, OFFICIAL RECORDS, KENDALL COUNTY
TEXAS AND TRACT 2: A 500.0 ACRE TRACT OF LAND, BOERNE, KENDALL COUNTY
TEXAS AND DESCRIBED IN AN INSTRUMENT RECORDED IN VOLUME 1135, PAGE 273,
OFFICIAL RECORDS, KENDALL COUNTY, TEXAS BOTH TRACT 1 AND TRACT 2 BEING
REFERRED TO AS THE “PROPERTY”. MAYOR PRO TEM DUBOSE SECONDED THE
ADJOURNMENT
The City Council adjourned at 8:27 PM
APPROVED:
_____________________________
Mayor
ATTEST:
___________________________
City Secretary
MINUTES
402 EAST BLANCO RD
BOERNE, TX 78006
November 16, 2010 – 5:15 p.m.
Minutes of the Special City Council Meeting of November 16, 2010
Present:
Jeff Haberstroh, Council Member J. Kuper, Council Member Bob
Staff:
Ron Bowman, Jeff Thompson, Kirsten Cohoon, Mark Mattick, Sandy
Mattick, Lori Carroll and Linda S. Zartler. Consultant: Duane Westerman
of SAMCO, Inc. and Jeff Kuhn of Fulbright and Jaworski, LLP.
Registered/
Recognized Guests:
1.
No guests were present.
2.
CONSIDER A ONE TIME READING OF ORDINANCE NO. 2010-38 AS DESCRIBED
BELOW
MOTION WAS MADE BY COUNCIL MEMBER MANNING TO HOLD A ONE TIME READING
OF ORD. NO. 2010-38 AS DESCRIBED BELOW. MAYOR PRO TEM DUBOSE SECONDED
THE MOTION. COUNCIL VOTED 5-0.
3.
CONSIDER ORDINANCE NO. 2010-38; AN ORDINANCE BY THE CITY COUNCIL OF
THE CITY OF BOERNE, TEXAS AUTHORIZING THE ISSUANCE OF AN ORDINANCE
AUTHORIZING THE ISSUANCE OF “CITY OF BOERNE, TEXAS UTILITY SYSTEM
REVENUE BONDS, SERIES 2010”; SPECIFYING THE TERMS AND FEATURES OF THE
BONDS; PLEDGING THE NET REVENUES OF THE CITY’S COMBINED WATERWORKS,
SANITARY SEWER, AND ELECTRIC LIGHT AND POWER SYSTEM TO THE PAYMENT OF
THE PRINCIPAL OF AND INTEREST ON THE BONDS ON A PARITY WITH CERTAIN
CURRENTLY OUTSTANDING OBLIGATIONS; ENACTING PROVISIONS INCIDENT AND
RELATED TO THE ISSUANCE, PAYMENT, SECURITY, SALE AND DELIVERY OF THE
BONDS, INCLUDING THE APPROVAL AND DISTRIBUTION OF AN OFFICIAL STATEMENT
PERTAINING
THERETO;
AUTHORIZING
THE
EXECUTION
OF
A
PAYING
AGENT/REGISTRAR AGREEMENT ABD A PURCHASE CONTRACT; COMPLYING WITH
THE LETTER OF REPRESENTATIONS WITH THE DEPOSITORY TRUST COMPANY; AND
PROVIDING FOR AN EFFECTIVE DATE
Mayor Heckler called upon Ms. Sandy Mattick, Finance Director. Ms. Mattick introduced Mr.
Duane Westerman, of SAMCO, Inc, and Attorney Jeff Kuhn. Mr. Westerman summarized the
highlights of the issuance of Revenue Bonds for the Utility System, in the amount of 30 Million
Dollars. Mr. Westerman informed the City Council of the ratings for Moody’s which remained at
Aa3 stable, but the rating from Fitch had been revised to A stable. Mr. Westerman
recommended the acceptance of the bid.
MOTION WAS MADE BY COUNCIL MEMBER WARDEN TO APPROVE ORD. NO. 2010-38;
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF BOERNE, TEXAS
AUTHORIZING THE ISSUANCE OF AN ORDINANCE AUTHORIZING THE ISSUANCE OF
“CITY OF BOERNE, TEXAS UTILITY SYSTEM REVENUE BONDS, SERIES 2010”;
SPECIFYING THE TERMS AND FEATURES OF THE BONDS; PLEDGING THE NET
REVENUES OF THE CITY’S COMBINED WATERWORKS, SANITARY SEWER, AND
ELECTRIC LIGHT AND POWER SYSTEM TO THE PAYMENT OF THE PRINCIPAL OF AND
INTEREST ON THE BONDS ON A PARITY WITH CERTAIN CURRENTLY OUTSTANDING
OBLIGATIONS; ENACTING PROVISIONS INCIDENT AND RELATED TO THE ISSUANCE,
PAYMENT, SECURITY, SALE AND DELIVERY OF THE BONDS, INCLUDING THE
APPROVAL AND DISTRIBUTION OF AN OFFICIAL STATEMENT PERTAINING THERETO;
AUTHORIZING THE EXECUTION OF A PAYING AGENT/REGISTRAR AGREEMENT ABD A
PURCHASE CONTRACT; COMPLYING WITH THE LETTER OF REPRESENTATIONS WITH
THE DEPOSITORY TRUST COMPANY; AND PROVIDING FOR AN EFFECTIVE DATE.
MAYOR PRO TEM DUBOSE SECONDED THE MOTION. COUNCIL VOTED 5-0.
ADJOURNMENT
APPROVED:
ATTEST:
______________________________
City Secretary
_____________________________
Mayor
MINUTES
BOERNE CONVENTION AND COMMUNITY CENTER
820 ADLER ROAD
BOERNE, TX 78006
November 18, 2010 – 7:00 PM.
Minutes of the Special Called City Council Meeting of November 18, 2010, at 7:00 PM.
Present:
Jeff Haberstroh, Council Member Ron Warden. Absent: Council Member
Bob Manning and Council Member J. Kuper.
Staff Present:
Ron Bowman, Jeff Thompson, Pam Bransford, Kirsten Cohoon, Gayle
Stakes, Lori Carroll and Linda S. Zartler
Registered/
Recognized Guests: Bethany Heinesh, Dub Smothers, Dan Rogers, Rob and Lucy Ziegler,
Kathy Hubbard, Judy Edmondson, Candace Velvin, Cliff Luttrell, Mike
Luckey, Charles Hepler, Susan Allen, Phillip Bell, Eileen Benton, Debby
Hudson, Suzanne Young, Paul Allen, Chris Christianson, Joe Meyer, Bill
Graves, Mike Schultz, Carol Kosarek, Terri Politi, Charles Boyd IV, Rick
Zapf, Bob Davis and Steve Cooper.
1.
CALL TO ORDER – 7:00 PM.
2.
PRESENTATION – MAYOR DAN HECKLER – STATE OF THE CITY
A) FY 2011 Budget Review
B) Review of Major City Projects
C) Quality of Life Project Updates
D) Utility Improvements
E) Herff Road Initiative
Mayor Heckler discussed the current state of the City and informed the audience on the
FY2010-2011 budget, the major city projects, which included the QOL bond projects such as the
Police Department and Municipal Court Complex, and renovations to the Fire Station, the new
Public Library, Park projects, the Trails and the sidewalk projects.
He additionally discussed the Hill Country Mile initiative, the city’s water supply, the proposed
waste water treatment recycling center, and future infrastructure projects such as the gas gate
station, extension of utility lines, and the new Automated Meter Infrastructure. He displayed an
aerial map of the proposed Herff Road extension.
The Mayor also presented a list of the challenges he felt the City was facing, to manage growth,
reduce the residential tax burden and future transportation issues.
3.
QUESTION AND ANSWER SESSION
No questions were received.
ADJOURNMENT
APPROVED:
_____________________________
Mayor
ATTEST:
__________________________________
City Secretary
3. B ORDINANCE NO. 2010-R36
AN ORDINANCE AMENDING THE CITY OF BOERNE ZONING
ORDINANCE
NO.
2007-64,
CAPTIONED,
“ZONING
ORDINANCE OF THE CITY OF BOERNE, TEXAS”, DATED
DECEMBER 18, 2007, BY AMENDING ARTICLE III, SECTION
13, REZONING 40 HIGHWAY 46 EAST (KAD 43311) FROM RE1, SINGLE FAMILY RESIDENTIAL-ESTATE DISTRICT TO R-2,
MODERATE DENSITY RESIDENTIAL DISTRICT (34.67) AND R1, MEDIUM DENSITY SINGLE FAMILY DISTRICT (3.86
ACRES); REPEALING ALL ORDINANCES IN CONFLICT;
CONTAINING A SEVERANCE CLAUSE; AND DECLARING AN
EFFECTIVE DATE
WHEREAS, the City Council of the City of Boerne has complied with all requirements of
notice of public hearing as required by the Zoning Ordinance of the City of Boerne; and
WHEREAS, the City Council is required to permanently zone properties that have been
annexed into the City; and
WHEREAS, it is the intent of the City Council to provide harmony between existing
zoning districts and proposed land uses; and
WHEREAS, the City Council desires to amend the Zoning Map by rezoning 40 Highway
46 East (KAD 43311) from RE-1, Single Family Residential- Estate District to R-2, Moderate
Density Residential District (34.67) and R-1, medium density single family district (3.86 Acres)
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
BOERNE, TEXAS:
Section 1.
That Article III, Section 13, of the Zoning Ordinance of the City of Boerne, Texas, and
particularly the Zoning Map of the City of Boerne, is amended by rezoning the following
described tract of land:
___ acres at 40 Highway 46 East (KAD 43311) from RE-1, Single Family ResidentialEstate District to R-2, Moderate Density Residential District (34.67) and R-1, medium density
single family district (3.86 Acres)
Section 2.
That the Zoning Maps of the City of Boerne be amended to indicate the previously described
change.
Section 3.
That all provisions of the Code of Ordinances of the City of Boerne not herein amended or
repealed shall remain in full force and effect.
Section 4.
That all other ordinances or parts of ordinances in conflict herewith are hereby repealed to the
extent that they are in conflict.
Section 5.
That if any provisions of this ordinance shall be held void or unconstitutional, it is hereby
provided that all other parts of the same which are not held void or unconstitutional shall remain
in full force and effect.
Section 6.
This ordinance will take effect upon the second and final reading of same.
PASSED AND APPROVED on this the first reading the 9th day of November, 2010.
PASSED, APPROVED AND ADOPTED on this the second reading the ___ day of
November, 2010.
APPROVED:
___________________________________
Mayor
ATTEST:
_________________________
City Secretary
ORDINANCE NO. 2010-37
3. C. AN ORDINANCE AMENDING THE CITY OF BOERNEZONING
NO. 2007-64, CAPTIONED, “ZONING ORDINANCE OF THE
CITY OF BOERNE, TEXAS”, DATED DECEMBER 18, 2007, BY
AMENDING ARTICLE III, SECTION 13, PERMANENT ZONING
OF 25.54 ACRES LOCATED AT 40 HIGHWAY 46 EAST (KAD
43311) FROM R-A, RURAL RESIDENTIAL-AGRICULTURAL
DISTRICT TO R-2, MODERATE DENSITY RESIDENTIAL
DISTRICT (17.70 ACRES) AND R-1, MEDIUM DENSITY SINGLE
FAMILY DISTRICT (6.84 ACRES); REPEALING ALL
ORDINANCES IN CONFLICT; CONTAINING A SEVERANCE
CLAUSE; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Boerne has complied with all requirements of
notice of public hearing as required by the Zoning Ordinance of the City of Boerne; and
WHEREAS, the City Council is required to permanently zone properties that have been
annexed into the City; and
WHEREAS, it is the intent of the City Council to provide harmony between existing
zoning districts and proposed land uses; and
WHEREAS, the City Council desires to amend the Zoning Map by permanently zoning
25.54 acres located at 40 Highway 46 East (KAD 43311) from R-A, Rural ResidentialAgricultural District to R-2, Moderate Density Residential District (17.70 Acres) and R-1 Medium
Density Single Family District (6.84 Acres)
BOERNE, TEXAS:
Section 1.
That Article III, Section 13, of the Zoning Ordinance of the City of Boerne, Texas, and
particularly the Zoning Map of the City of Boerne, is amended by rezoning the following
described tract of land:
25.54 acres located at 40 Highway 46 East (KAD 43311) from R-A, Rural ResidentialAgricultural District to R-2, Moderate Density Residential District (17.70 Acres) and R-1, Medium
density single family district (6.84 acres)
Section 2.
That the Zoning Maps of the City of Boerne be amended to indicate the previously described
change.
Section 3.
That all provisions of the Code of Ordinances of the City of Boerne not herein amended or
repealed shall remain in full force and effect.
Section 4.
That all other ordinances or parts of ordinances in conflict herewith are hereby repealed to the
extent that they are in conflict.
Section 5.
That if any provisions of this ordinance shall be held void or unconstitutional, it is hereby
provided that all other parts of the same which are not held void or unconstitutional shall remain
in full force and effect.
Section 6.
This ordinance will take effect upon the second and final reading of same.
PASSED AND APPROVED on this the first reading the 9th day of November, 2010.
PASSED, APPROVED AND ADOPTED on this the second reading the ___ day of
November, 2010.
APPROVED:
___________________________________
Mayor
ATTEST:
_________________________
City Secretary
AGENDA ITEM SUMMARY
ITEM NO:
DESCRIPTION:
AGENDA DATE:
DEPARTMENT
CONTACT PERSON
3. D.
Purchase Approval – Remote Methane Leak Detector
November 23, 2010
Public Works
Michael Mann – Public Works Director
SUMMARY:
The current fiscal year budget includes funding for purchase of a
Remote Methane Leak Detector for the Natural Gas
Department.
The Texas Railroad Commission requires that we conduct
routine leak surveys throughout our system. The proposed
equipment uses laser technology to detect gas leaks remotely
and will replace an older, less capable meter that is currently in
use but requires a great deal of maintenance. The remote
sensing capability of the proposed devices is very useful in
certain circumstances such as creek crossings, yards with
animals, etc.
Since the purchase amount is greater than $15,000, Council
authorization is required. The meter being requested is from a
sole-source manufacturer.
COST
SOURCE OF FUNDS
RECOMMENDED
ACTION
ADDITIONAL
INFORMATION
$17,150
Natural Gas Operating Fund
Council approval of the Remote Methane Leak Detector
purchase.
TECHNICAL SPECIFICATIONS
Detection Method:
Tunable Diode Laser Absorption
Spectroscopy (TDLAS)
Measurement Range:
0 to 99,999 ppm-m
Sensitivity:
5 ppm-m at distance from 0 to 50 ft (15 m)
10 ppm-m or better at distance from
50 to 100 ft (15 to 30 m)
Detection Distance:
100 ft (30 m) nominal. Actual distance may vary
due to background type and conditions.
RMLD™
Beam Size:
Conical in shape with a 22” width at 100 ft (56 cm at 30 m)
Detection Alarms Modes:
Digital Methane Detection (DMD): Audible tone relative to
concentration when detection threshold exceeded.
Adjustable Alarm Level from 0 to 255 ppm-m
Pure Tone: Continuous audio tone relative to concentration
System Fault Warning:
Unique audible tone and indication on the display
Self Test & Calibration:
Built-in Self Test and Calibration function verifies operation and
adjusts laser wavelength for maximum sensitivity. Test gas cell
integrated within carrying case.
Compliance:
EMC (EN61000-6-2, EN6100-6-4)
Laser Eye Safety:
(CDRH, ANSI and IEC)
IR Detector Laser: Class I
Green Spotter Laser: Class IIIa; Do not stare
into beam or view directly with optical instruments.
Display:
Large easy to read backlit LCD (.75” Numeric)
Operating Temperature:
0° to + 122° F (-17° to 50° C)
Humidity:
5 to 95% RH, non-condensing
Enclosure:
IP54 (Water splash and Dust resistant)
Instrument Weight:
9 lbs (Transceiver 3 lbs,
Controller 6 lbs) (4 kg;
1.3 kg , 2.7 kg)
Carry Case:
14 lbs; 34” x 9 ½” x 14”
(6.4 kg; 86 cm x 24 cm
x 36 cm)
Power Supply:
RMLD-IS™
RMLD-IS TECHNICAL SPECIFICATIONS
Intrinsic
Safety:
Class I Division I Group D T4
UL 913 MetLab #E112840
Internal rechargeable
Li ion battery pack, 7.2
External backup battery optional
Power Supply: IS, internal, rechargeable,
Li ion battery pack, 11.1 Vdc.
Battery Operating Life:
8 hours at 32° F without backlight on (Internal battery)
Battery
Charging:
Battery Charging:
External, in-line, 110 - 240
Vac, 50 / 60 hertz international, 2 cell charger
Charging Indicator:
Integrated into charger
Charge Time, Maximum:
8 hours
Shoulder Strap:
Single over the shoulder
padded strap with
Ergonomic dual strap and
belt system
External, in-line, 110-240 Vac,
50 / 60 hertz, international,
18 Vdc power supply.
Charging
Indicator:
Integrated into controller panel.
Charge Time
Maximum:
8 hours
Instrument
Weight:
10 lbs (Transceiver 3 lbs,
Controller 7 lbs)
(4.5 kg, 1.3 kg, 3.2 kg).
1-800-HEATH-US • www.heathus.com
TM
Revolutionary Technology
The portable, reliable
Remote Methane Leak
Detector (RMLD™) changed
the way methane surveys are
conducted.
Instead of having to
walk the entire length of
the service line to check
for methane leaks…
the RMLD quickly and
efficiently detects leaks up
to one hundred feet away
allowing remote detection
of hard-to-reach areas and
difficult terrains. Remote
detection allows the user
to safely survey difficult
to reach areas, such as
busy roadways, yards with
large dogs, locked gates,
compressor stations, offshore
platforms and other hard to
access places.
For utilities and their
employees, this time-
saving method represents
the potential for significant
productivity gains, reduced
operations and maintenance
costs, and a safer survey.
Tunable Diode Laser
Absorption Spectroscopy
Available gas detectors
that deploy technologies such
as flame ionization must be
positioned within the leak
plume to detect the presence
of methane. The RMLD
does not have to be within
the gas plume because it
uses laser technology known
as Tunable Diode Laser
Absorption Spectroscopy.
When the laser passes
through a gas plume, the
methane absorbs a portion of
the light, which the
RMLD then detects. This
quantum leap in technology
makes it possible to detect
methane leaks along the sight
line without always having
to walk the full length of the
service line.
Components
The Remote Methane
Leak Detector consists of
two interactive components;
a transceiver subsystem
and a signal processing/
user interface controller.
The transceiver has two
lasers; an infrared laser beam
that is non-visible and is
continuously on while the
unit is turned on. The green
spotter laser is similar to
those used for presentation
pointers and is turned on by
the operator depressing the
trigger button.
How Does It Work?
When the infrared laser
beam is transmitted from the
launch port some of the laser
light is reflected by a normal
background such as brick,
concrete, grass, etc., to the
detector. This reflected light
is collected and converted
to an electrical signal that
carries the information
needed to deduce the relative
methane concentration. This
signal is processed so that
methane concentrations
can be reported in parts
per million meter or
ppm-m. The laser has a
maximum distance of
100 feet and is selective
to methane only. It will
not false alarm on other
hydrocarbons.
RMLD-IS
Instrinsically Safe
With its intrinsic safety
rating the RMLD-IS opens
a new realm of survey
applications such as:
• Offshore Platforms
• Plant and Industrial
Inspections
• Compressor Stations
• Production Facilities
– gas gathering, drilling
sites etc.
• LNG Ship Inspections
• First Responders for Leak
Investigation
• First Responders to Odor
Complaints
• Plant Inspections
RESOLUTION NO. 2010-R76
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
PROCEED WITH PURCHASES AS PER SECTION 6.08 OF THE
CITY OF BOERNE’S HOME RULE CHARTER
WHEREAS, the Home Rule Charter establishes purchase procedures requiring
approval
for all contract expenditures in excess of Fifteen Thousand Dollars
($15,000.00); and
WHEREAS, the item/vehicle to be purchased has been appropriated for in the
budget;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF BOERNE, TEXAS:
that the City Council hereby authorizes the City Manager for the following purchase(s):
Remote Methane Leak Detector
$ 17,150.00
PASSED and APPROVED on this the___ day of November, 2010.
APPROVED:
________________________________
Mayor
ATTEST:
_____________________________
City Secretary
AGENDA ITEM SUMMARY
ITEM NO:
DESCRIPTION:
AGENDA DATE:
DEPARTMENT
CONTACT PERSON
3. E.
Library Building cabling
11/23/10
IT
Jeff Middleton
SUMMARY:
The IT Department has received quotes for providing necessary
voice and data cabling for the new Library Building. This project
has been allocated funding from bonds issued for the Library
and the quoted amount falls within the budgeted amount for this
project. The vendor recommended is HTS. The City of Boerne
has a long standing relationship with HTS including recent
experience at the Police Department and Fire Department
projects, and values their work to be professional, accurate and
timely. As the total exceeds the City Manager approval level of
$15,000, City Council approval is required.
$49,470.00
Bonds
Authorize City Manager to execute contract
COST
SOURCE OF FUNDS
RECOMMENDED
ACTION
ADDITIONAL
INFORMATION
attached
City of Boerne – Public Library
Voice & Data Cabling Installation Proposal
November 10, 2010
1. Horizontal Cabling for Offices:
1.1. Install (98) Dual Category 5e UTP cables at locations on the first floor as specified on floor plan drawings
provided by customer.
1.2. Install (87) Dual Category 5e UTP cables at locations on the second floor as specified on floor plan
drawings provided by customer.
1.3. Install (8) Quad Category 5e UTP cables, four on each floor for computer stations as specified on floor
plan drawings provided by customer.
1.4. Install (8) Single Category 5e UTP cables for Wireless Access Points at locations specified in floor plan
drawings provided by customer.
1.5. Install (10) Single Category 5e UTP cables for Pan Camera’s at locations specified in floor plan drawings
provided by customer. Based on PD 16/2 cable is not needed or provided at Library
1.6. All Category 5e data cables will be electronically labeled and tested for compliance to industry standard
performance specifications.
2. Wiring Closets:
2.1. Installation of Wall or Floor Mounted 19” rack for termination of all Cat 5e cables. One located on the
first floor and one on second floor.
2.2. Installation (5) 48 Port Patch Panels on the First Floor and (5) 48 Port Patch Panels on the Second Floor.
2.3. Installation of necessary cable support in MDF and IDF.
2.4. Installation of (12) Strand 50 Micron Fiber and 25 Pair Copper between MDF and IDF. Fiber and Copper
will be terminated in Rack Mounted panels.
3. LCD Display TV’s:
3.1. Install (2) CAT 5e and (2) COAX Cable for (2) Stand-alone TV in lobby.
3.2. Install (5) CAT 5e and (5) COAX Cable for (5) TV that will double as Smart Boards in Conference Room.
4. Key Assumptions:
4.1. Work will be performed during normal business hours (8:00 a.m. to 5:00 p.m. Monday –Friday), and other
times as agreed to by Customer and HTS.
4.2. All labor utilized on the project will be non-union.
4.3. All cabling will be plenum rated, if plenum rated cable is not necessary to meet fire code price will be
adjusted.
4.4. J-Hooks will be installed to support cabling extending beyond existing cable trays
4.5. Electrical conduit or power pole pathways are installed at all cable drop locations specified
4.6. Delays or additional work due to inadequate pathways will be invoiced to Customer at the T&M rate
4.7. All termination blocks and patch panels will be electronically labeled
4.8. All changes to this statement of work will be submitted in writing and approved by Customer and HTS
prior to the change going into effect.
12918 Flagship Drive · San Antonio, Texas 78247 · 210.495.5520 · Fax 210.495.6538 · www.hts-tx.com
5. Customer Responsibilities:
5.1.
5.2.
5.3.
5.4.
Provide up to date floor plan drawings as necessary
Provide access to the work area, as necessary
Communicate all changes in the schedule that affect our work
Provide a single point of contact for all HTS personnel
6. Pricing:
Description
Installation of cabling system described in proposal
Price
$ 49,470.00
Prices do not include any applicable federal, state or local taxes. Prices are valid for 60 days. Payment terms
are Net 30.
Customer Acceptance:
By signing below, both parties agree to the tasks to be completed, assumptions, and pricing as stated in this
proposal.
Customer Acceptance:
HTS Acceptance:
___________________________________
Authorized Signature
Date
Authorized Signature
Date
RESOLUTION NO. 2010-R77
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
PROCEED WITH PURCHASES AS PER SECTION 6.08 OF THE
CITY OF BOERNE’S HOME RULE CHARTER
WHEREAS, the City of Boerne finds it necessary to enter into an agreement for
voice and cabling for the new library building;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF BOERNE, TEXAS:
that the City Council hereby authorizes the City Manager to enter into an agreement for
voice and cabling for the new library building between City of Boerne and HTS in the
amount of $49,470.00.
PASSED and APPROVED on this the ___ day of November, 2010.
APPROVED:
__________________________________
Mayor
ATTEST:
______________________________
City Secretary
AGENDA ITEM SUMMARY
ITEM NO:
DESCRIPTION:
4.
An Ordinance Repealing And Replacing Ordinance No. 200946; Captioned “An Ordinance Establishing And Reestablishing
Fees And Charges For Activities, Goods And Services Provided
By The City; Containing A Provision To Authorize The City
Manager To Establish Fees And Charges In Certain
Circumstances, Containing Findings And Other Provisions
Relating To The Subject”
AGENDA DATE:
DEPARTMENT
CONTACT PERSON
November 23, 2010
Finance
Sandy Mattick
SUMMARY:
All Department Heads have reviewed the Fee Ordinance.
Based on their recommendations and my review, the indicated
changes to the Fee Ordinance are being proposed. The
recommended changes have been highlighted on Exhibit A.
Changes to existing fees are shown in the “Revised” column and
proposed new fees are shown in the “New” column.
The proposed changes and new fees will be effective January 1,
2011.
COST
SOURCE OF FUNDS
RECOMMENDED
ACTION
ADDITIONAL
INFORMATION
N/A
N/A
Staff recommends approval of the proposed changes to the Fee
Ordinance.
The changes to the Fee Ordinance were reviewed with Council
at a Workshop on November 9, 2010.
One additional change was made to exempt Disabled Veterans
(with a 60% or more disability) from Boerne City Lake Access
Fees.
AN ORDINANCE REPEALING AND REPLACING ORDINANCE NO. 2009-46;
CAPTIONED “AN ORDINANCE ESTABLISHING AND REESTABLISHING
FEES AND CHARGES FOR ACTIVITIES, GOODS AND SERVICES
PROVIDED BY THE CITY; CONTAINING A PROVISION TO AUTHORIZE THE
CITY MANAGER TO ESTABLISH FEES AND CHARGES IN CERTAIN
CIRCUMSTANCES, CONTAINING FINDINGS AND OTHER PROVISIONS
RELATING TO THE SUBJECT”
WHEREAS, the City Council of the City of Boerne, Texas, adopted Ordinance No. 200946 on November 10, 2009;
WHEREAS, it becomes necessary from time to time to make certain changes in said
ordinance;
BOERNE, TEXAS:
That Ordinance No. 2009-46 is repealed and replaced by the following ordinance:
Section 1:
The City Council does hereby establish and reestablish the fees and
charges shown in the attached Exhibit A, which is hereby incorporated into this ordinance by
this reference for all purposes.
Section 2:
Each of the fees and charges shown in the attached Exhibit A shall take
effect on January 1, 2011, upon passage and approval of this ordinance.
Section 3:
In the case of any activity, goods or services provided by the City for
which there is an out-of-pocket cost to the City, or for which a fee or charge has traditionally
been collected, the City Manager is authorized to establish and reestablish fees and charges,
but only in those circumstances in which a fee or a charge is not prescribed in Exhibit A to this
ordinance. In prescribing fees and charges, the City Manager shall first determine the cost to
the City of providing the activity, goods or services, and the fees or charges established shall be
as equivalent as practicable to such cost.
Section 4:
All ordinances and parts of ordinances in conflict herewith are hereby
amended. Any current fee or future fee not covered in the scope of this ordinance shall not be
in conflict with this ordinance.
Section 5:
If any word, phrase, clause, sentence, paragraph, section or other part of
this ordinance or the application thereof to any person or circumstance, shall ever be held to be
invalid or unconstitutional by any court of competent jurisdiction, the remainder of this ordinance
and the application of such word, phrase, clause, sentence, paragraph, section or other part of
this ordinance to any other persons or circumstances shall not be affected thereby.
Section 6:
The City Council officially finds, determines and declares that a sufficient
written notice of the date, hour, place and subject of each meeting at which this ordinance was
discussed, considered or acted upon was given in the manner required by the Open Meetings
Law, TEX. REV. CIV. STAT. ANN. Art. 6552-17, as amended, and that each such meeting has
been open to the public as required by law at all times during such discussion, consideration
and action. The City Council ratifies, approves and confirms such notices and the contents and
posting thereof.
PASSED and APPROVED on first reading this the ____ day of November, 2010.
PASSED, APPROVED and ADOPTED on seconded reading this the ____day of
________, 2010.
APPROVED:
_____________________________
Mayor
ATTEST:
___________________________________
City Secretary
AGENDA ITEM SUMMARY
ITEM NO:
DESCRIPTION:
5.
An Ordinance Authorizing The Installation Of Stop Signs In The
Woods Of Fredrick Creek Subdivision; Establishing A Speed
Limit; And Providing For A Penalty Not To Exceed $200 For
Each Violation Of This Ordinance
AGENDA DATE:
DEPARTMENT
CONTACT PERSON
November 23, 2010
Police
Gary Miller
SUMMARY:
While discussing traffic concerns with residents of Woods of
Frederick Creek Subdivision, we discovered we had never
adopted a city ordinance to establish the stop signs or speed
limits in that subdivision. Thus, the attached ordinance. With
the exception of a three way stop at Lattimore and East
Hampton Run, all of the stop signs are currently in place.
The original citizen complaints were about speeding vehicles on
Lattimore Blvd, and we hope the three way stop will slow the
traffic on Lattimore. Blvd
COST
SOURCE OF FUNDS
RECOMMENDED
ACTION
ADDITIONAL
INFORMATION
Adopt the ordinance.
AN ORDINANCE AUTHORIZING THE INSTALLATION OF STOP SIGNS IN THE
WOODS OF FREDERICK CREEK SUBDIVISION; ESTABLISHING A SPEED
LIMIT; AND PROVIDING FOR A PENALTY NOT TO EXCEED $200 FOR EACH
VIOLATION OF THIS ORDINANCE
WHEREAS, traffic surveys and informal observation have indicated continuing traffic
hazards on various streets within the City of Boerne; and
WHEREAS, the City Council, after deliberation, deems it necessary to install stop signs in
certain areas of city streets to promote the public health, safety and general welfare of the
citizens and visitors of the City of Boerne;
BOERNE, TEXAS:
Section 1. Stop signs shall be installed at the following intersections in The Woods of
Frederick Creek Subdivision:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
Stop sign for Lattimore Blvd at West San Antonio Street
Stop sign for Brunswick Drive at West San Antonio Street
Stop sign for Benton Drive at West San Antonio Street
Stop sign for Ludwig Drive at Lattimore Blvd
Stop sign for Hagan Drive at Lattimore Blvd
Stop sign for Kassel Drive at Lattimore Blvd
Stop sign for Krieg Drive at Lattimore Blvd
Stop sign for Fischer Drive at Lattimore Blvd
Stop sign for Chisholm Drive at Fischer Drive
4-way stop sign for Windsor Drive at Fischer Drive
Stop sign for Kasper Drive at Chisholm Drive
Stop sign for Lattimore Drive at Johns Road
Stop sign for north and south on Lattimore Drive and eastbound on Hampton Run
Stop sign for Krieg Drive at Windsor Drive
Stop sign for Krieg Drive at Bonn Drive
Section 2. Establishing a speed limit of 30 miles per hour on the following streets:
Lattimore Blvd
Brunswick Drive
Benton Drive
Ludwig Drive
Hagan Drive
Kassel Drive
Krieg Drive
Fischer Drive
Chisholm Drive
Windsor Drive
Kasper Drive
East Hampton Run
Bonn Drive
Section 3. Violation of this ordinance shall be punishable with a maximum fine not to
exceed $200 for each violation.
PASSED and APPROVED on first reading this the
day of November, 2010
PASSED, APPROVED and ADOPTED on second reading this the
day of December,
2010
APPROVED:
ATTEST:
__________________________________
City Secretary
______________________________
Mayor
AGENDA ITEM SUMMARY
ITEM NO:
DESCRIPTION:
6.
Proposed annexation of 1.469 acres located at 102 Fabra Street
at the request of owner Jon Yarbrough
AGENDA DATE:
DEPARTMENT
CONTACT PERSON
November 23, 2010
Planning and Community Development
Chris Turk
SUMMARY:
We are in receipt of an annexation petition from Jon Yarbrough
to annex 1.469 acres of land. The property is located southwest
of the Boerne cemetery where Fabra and Frederick meet (encl
1). There is a residence currently on the property and that use
is not proposed to change.
COST
SOURCE OF FUNDS
RECOMMENDED
ACTION
ADDITIONAL
INFORMATION
Receive petition and set public hearings for December 14th and
January 11th
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102 Fabra Street - Annexation
REED
ANNEXATION PROCESS
Clerk: mg
DATE
TAKEN BY
11/12/10
ACTION
Property: 102 Fabra Street
Initial Discussion regarding annexation or development
C. Turk
11/12/10
Petition Received
L. Zartler
11/15/10
Metes & Bounds reviewed
M. Mann
Development Agreement Prepared
C. Turk
11/23/10
Resolution Approved No:
City Council
11/24/10
Service Plan Prepared **
C. Turk
Notification to Property Owner (If involuntary annexation - include a copy of
Service Plan)
L. Zartler
11/26/10
Publication Date of First Hearing (Sent to newspapers/internet on: 11/24 )
L. Zartler
11/24/10
Notify School District of Proposed Annexation (Sent notification on:)
L. Zartler
11/24/10
Notify Volunteer Fire Dept of Proposed Annexation (Sent notification on:_)
L. Zartler
st
Copy of Public Hearing Announcement in “Pass Around File” (+ 1 Hearing file
w/copy of the calendar)
L. Zartler
12/14/10
First Hearing Held (Not less than 10 days nor more than 20 days from the date
of publication.)
City Council
12/17/10
Publication Date of Second Hearing (Sent to newspapers/internet on:12/15)
L. Zartler
nd
Copy of Public Hearing Announcement in “Pass Around File” (+2 hearing file
w/copy of the calendar)
L. Zartler
1/11/11
Second Hearing Held
City Council
1/12/11
Ordinance Prepared
L. Zartler
1/25/11
First Reading of Ordinance
City Council
Development Agreement Approved
City Council
2/8/11
Second Reading of Ordinance
City Council
2/9/11
New Maps
M. Mann
2/9/11
Submission to U.S. Dept of Justice (File # __________________________)
L. Zartler
2/9/11
Copy to County Clerk, File #
L. Zartler
2/9/11
Copy to Kendall County Tax Collector
L. Zartler
2/9/11
Copy to Tax Appraisal District
L. Zartler
2/9/11
Notify FEMA
L. Zartler
2/9/11
Notify TxDot - Information Resource Support Specialist
L. Zartler
2/9/11
Notify Secretary of State
L. Zartler
2/9/11
Notify State Comptroller
L. Zartler
2/9/11
Notify Texas Dept. Of Insurance
L. Zartler
2/9/11
Notify Franchises (all that are applicable: Gas, cable, tele, elec, water, garbage)
L. Zartler
2/9/11
If a Hotel, Motel, or Bed Breakfast is annexed notify them of occupancy tax
L. Zartler
2/9/11
Send copy of Ordinance to property owners and to UBO, UCSO, PD, PW ,
Planning, & Code Dept.
L. Zartler
Recommendation of zoning - following annexation
C. Turk
Zoning Approval
City Council
**Law stipulates the Service Plan must be submitted prior to the First Publication of Hearing
All notifications following the approval of the ordinance will include the ordinance and a certified affidavit from the City Secretary
Updated January 8, 2008
RESOLUTION NO. 2010–R78
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BOERNE, TEXAS,
ACCEPTING THE PETITION AND SETTING THE DATE, TIME AND PLACE
FOR TWO PUBLIC HEARINGS ON THE PROPOSED ANNEXATION OF
CERTAIN PROPERTY BY THE CITY OF BOERNE, TEXAS; AUTHORIZING
AND DIRECTING THE PUBLICATION OF NOTICE OF SUCH PUBLIC
HEARINGS.
WHEREAS, the City Council of the City of Boerne, Texas at the request of Jon
Yarbrough for annexation of approximately 1.469 acres, more or less, located at 102 Fabra
Street, in Kendall County, Texas;
WHEREAS, said tract of land is contiguous and adjacent to the City of Boerne, Texas
and is not more than one-half (1/2) mile in width:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
BOERNE, TEXAS:
Section 1. On the 14th day of December, 2010, and the 11th day of January, 2011,
Public Hearings shall be held at 7:00 P. M. o'clock in the Council Chambers located at 124 Old
San Antonio Road, the purpose of the Public Hearings to be to give all interested persons the
right to appear and be heard on the proposed annexation by the City of Boerne, Texas of the
following described property, to wit:
BEING 1.469 acres, more or less, located at 102 Fabra Street, in Kendall
County, Texas, and being more particularly described in Exhibit A attached
hereto and made a part hereof.
Section 2. The Mayor of the City of Boerne is hereby authorized and directed to cause
notice of such Public Hearings to be published twice in a newspaper having general circulation
in the City on or after the 10th day but before the 20th day before the date of each hearing. The
notice for each hearing must be posted on the City’s Internet website on or after the 10th day but
before the 20th day before the date of the hearing and must remain posted until the date of the
hearing. (Section 43.063(c) Texas Local Government Code)
PASSED AND APPROVED this the ____ day of November, 2010.
APPROVED:
_______________________________
Mayor
ATTEST:
____________________________
City Secretary
AGENDA ITEM SUMMARY
ITEM NO:
DESCRIPTION:
7.
Receive Request From Deborah L. Wierson For A Variance To
The Sign Ordinance – Additional Sign (It’s Red, 512 E. Blanco
Rd #102)
AGENDA DATE:
DEPARTMENT
CONTACT PERSON
November 23, 2010
Planning and Community Development
Chris Turk
Mrs. Deborah Wierson has leased Suite102 at a multiple tenant
commercial complex located at 512 East Blanco Road
(attachment 1). The complex has a self-supported freestanding
sign on Blanco Road with the tenant’s names (attachment 2).
The owners of the complex have a standard color palate and
size for the signs that are placed on the complex sign.
Mrs. Wierson would like some additional signage to better
identify her business and location. Other occupants of the
complex typically have awning signs to identify their location.
Mrs. Wierson states that the location for the awning sign for
Suite 102 is obscured from the parking lot by a tree (attachment
3). In lieu of the awning sign she would like to place a sign on
the ramp fence that leads to Suite 102 (attachment 4).
The City of Boerne Sign Ordinance does not have any
provisions for a sign of this nature. The ordinance limits the
number of signs per location or establishment to a single sign.
The only available option that remains for Mrs. Wierson is a wall
sign, which may also be hidden by the tree.
We have contacted the owners of the complex and they are
supportive of the variance request.
The sign that you see in attachment 3 was installed without a
permit and has been removed until the outcome of the variance
request. The sign is attractive and fits within the space nicely.
Whether or not it is larger that it needs to be to identify the
location of Suite 102 is in question.
COST
SOURCE OF FUNDS
RECOMMENDED
ACTION
The sign variance committee met and does not believe that
sufficient evidence was presented to warrant a variance for a
second sign for the establishment, outside of the signage that is
available to them i.e. the awning sign or mounting the sign on
the wall of the structure in the vicinity of Suite 102. By a 4-0
vote the committee is recommending that City Council deny the
request for a second sign for Its Red Nail Spa.
ADDITIONAL
INFORMATION
ITSRED Sign Variance
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Subject Property
AN
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City Hall
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JAM
November 18, 2010
City Council
City of Boerne
402 E. Blanco St
Boerne, Texas 78006
Dear Mayor Heckler & Council Members,
I would like to ask for your support for the sign variance request for It’s Red salon.
Deborah Wierson is the owner of this small, independent startup business. She has told
me of her struggles doing business during the down economy in Arizona, and her
excitement about new beginnings here in Boerne.
As you know, adequate signage is vital to all businesses, to bring clients directly to their
doors and to increase general awareness of their products and services. Because Deborah
depends on new walk-in clients to have a chance to get her new business off the ground,
she very much needs this variance.
Boerne is fortunate to have many small, independent, locally owned and operated
businesses, and I feel that these businesses are part of what makes Boerne special.
Deborah has told me that she is excited to be a part of that.
We are fortunate to have businesses here that provide goods and services, provide jobs
for our citizens, and contribute to sales tax collections for the City of Boerne. Local
businesses such as It’s Red gives us the opportunity to shop local and keep more dollars
in our community (instead of heading south to The Rim, La Cantera and San Antonio).
Thank you for your time and I once again respectfully request that you approve Deborah
Wierson’s variance request for signage for her business, It’s Red.
Sincerely,
Beth Coyle

AGENDA CITY COUNCIL WORKSHOP CITY

Transcription

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