Employee of the Quarter

THE 675
PUBLISHED BY THE ORLANDO VA MEDICAL CENTER
IN THIS EDITION:
 Supervisor of the Quarter: Maria Sampson
 Volunteers Needed for
Dedication Events!! - 2
 Volunteer of the Quarter: Lloyd Duran - 2
 New/Updated Policies 3
 Employee Wellness - 3
 Ask the Director - 3
 Diversity Day - 4
 OVAMC Facebook - 4
 5th Annual VA2k 2015
Walk + Roll - 5
 Updated Lake Nona
Phone Numbers - 5
 Donated Leave Requests
-6
 Customer Service Motivational Tip of the Week
-6
 Pearls of Wisdom - 6
 Lake Nona Activations
Update - 7
 SharePoint: A GREAT
Nurse Resource - 8
 TSP Notifications - 8
 Editor’s Corner - 8
 Nurses Week 2015 Flyer
-9
 2015 Federal Employee
Viewpoint Survey - 10
 Public Service Recognition Week - 11
 OVAMC Vanpool - 12
V O L U M E
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M A Y
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2 0 1 5
Supervisor of the Quarter: Maria Sampson
Maria Sampson, Orlando VAMC
Supervisor of the Quarter, is working far beyond the responsibilities
of a supervisory assistant. She
has incorporated within her workset many duties that are usually
regulated for administrative officers. She not only manages her
assistants she supervises; but also
interacts directly with other Service
Chiefs within the organization.
She has as developed a Dental
Budget Tracking System that is utilized by the Dental service and has
been implemented hospital
wide. This was done in conjunction with the Senior Industrial Engineering Design Team from UCF as
a year -long project and was also
presented to VISN 8. This tool allows for the fund control point data
from VISTA to be exported into a workable excel database that can be
updated in real-time for accurate analysis and reading. She has full
programming ability with Microsoft Access and has programmed a barcoding system to be utilized with our lab database and a RVU productivity tracking system for the lab technicians. She also has created
programs via SharePoint to track all Dental purchasing for supplies,
RME, and equipment.
It’s been quoted, “She is a level 5 leader and we as a service feel confident in the succession planning that she has implemented that will
carry our service forward in the future.”
The Employee of the Month committee congratulates Mrs. Maria
Sampson (nominated by Flerida Lara Cruz and Mischa Thompson) for
a job well done!
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Volunteers Needed for Dedication Events!!
Now is your time to get involved with events related to the
dedication of the facility at Lake Nona.
Sign ups have opened for three events that will need volunteers to be successful. If you are interested, click the link for
the event you wish to sign up for.
Please note: Sign up does not guarantee participation, you will be contacted if approved.
Employee Diversity Day
May 16th times between 8 a.m. and 3 p.m.
Veteran Open House Event
May 23rd Volunteer times between 8 a.m. and 3 p.m.
Employee of the Quarter
Employee of the Quarter is Lloyd Duran, a VITAL Peer
Outreach Coordinator.
In response to the awards Lloyd wanted to provide this
statement; “This seems like a big achievement, which it
is, but this was not something I accomplished absolutely
on my own. Veterans had already been establishing their
outstanding reputation at the lab. Because of this, a researcher at Oak Ridge National Laboratory reached out
to me, claiming that the veteran techs were always the
first to be picked up by researchers because of their work ethic and problem solving
skills. This can be related to our responsibility to our veterans at the Orlando VA
Medical Center. Typically, we see veterans when they are in need of help or having
trouble functioning in a wide range of physical and mental health. Our job is to improve their health so that they can return to the community as highly functional as
possible. The development of this program is evidence that a well-functioning veteran can be an asset to the community, pointing out the importance of our role as
healthcare providers is to the veteran and our society.”
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THE 675 - THE ORLANDO VA MEDICAL CENTER’S WEEKLY NEWSLETTER
New/Updated Policies
The following policies have either been updated or are new policies to the facility.
Please review as needed.
04-05 General Post Funds
05-25 General Schedule (GS) and Wage Grade (WG) Employees Engaged in
Teaching and/or Consultation Activities
116-06 Suicide Prevention Program
119-12 Adverse Drug Events
119-29 Hazardous Medications
121-05 Home Oxygen Therapy Program
122-06 Medical Foster Home Program
136-11 Emergency Humanitarian Treatment for Non-Veterans
138-06 Defibrillator Quality Management
138-07 Medical Device Incident Reporting
Employee Wellness
Set your new health goals!
Click Here for the Free Online Wellness Program
Contact Kelly Jansen 407-646-4095 to schedule wellness classes in 2015
 MOVEmployee
 Stress Reduction/Creating Balance
 Tobacco Cessation
 Nutrition
Ask the Director
Have questions that you would like answered?
Submit them to vhaorlpublicaffairs@va.gov with the subject line “Ask the Director”.
The Director will answer the question and we may run the response in the 675.
If you want the question to be anonymous, send it via inter-office mail to
Public Affairs Bldg. 508 cubicle 123.
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THE 675 - THE ORLANDO VA MEDICAL CENTER’S WEEKLY NEWSLETTER
Ready to
RSVP right
now?
Click HERE
to be led
directly to
the sign up
page.
Facebook
Thank you to everyone who helped us reach 5,000 likes! Currently we are fourth in the
nation, but we can be #1! Keep spreading the word for people to like our Facebook page!
Click the Orlando VAMC
Facebook Page!
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THE 675 - THE ORLANDO VA MEDICAL CENTER’S WEEKLY NEWSLETTER
5th Annual VA2K 2015 Walk + Roll
Walk with Your Team
Support our Homeless Veterans
Donate to the HUDVASH wish list
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Clinic
POC
Start
Time
Viera
Christina Bartlett
Teri Janiola
Becky Shelley
Maureen Cortese
Kelly Jansen
12
Hygiene items (no mouthwash please)
Cleaning Supplies (non-aerosol only)
Baby Wipes
Undergarments (men & women, various sizes)
Tee-shirts
Socks
Sweat Pants w/drawstrings (various sizes)
Bug spray
Sunscreen
Meeting
Location
Donation Box Location
Rotunda
Apollo, Mercury, Gemini clinics
12
Noon
7:30
Employee Entrance
Front of the
CLC
Room 60
11:45
Front Lobby
Lakemont
Debbie Edmiston
Joan Howell
9:00
Rooms 128 & 121 & HR
DOM
Joyce Fricker
7:30
CLC
Anita Eiland
10:30
Leesburg
Devi Seenauth
3pm
Kissimmee
James Schulze
Orange City
Mini Kuriakose
Lynette Grant
Front of the
building
Flag Pole
SW office
Metric
12
Noon
12
Noon
8:00
Entrance by
the elevators
Front of the
DOM
Front of the
Chapel
Parking lot
back of clinic
Break room
Daytona
Lake Baldwin
Clermont
Building 3130, 513(#69) 507,
Social work office on Purple,
Teal, Blue,
Platinum teams
WHC and Specialty Clinics
SW office
Lobby
End of both halls
Eating area
SW office
Break Room
Updated Lake Nona Phone Numbers
We are updating the new phone numbers to Lake Nona as services there activate. Look for these in the Phonebook from the SharePoint home page tab.
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Donated Leave Requests
The following individuals are in need of donated leave:
Alexandra Cox (SPS)
Marlaina Allison (Nursing)
Anyone wishing to donate annual leave (minimum 4 hours), may use
VAF0239. Leave Request forms and other forms can be found on the
HRMS SharePoint.
Questions pertaining to the Leave Donation Program (or other Leave programs) may be
directed to Harolynn Coplin(x24271), HRMS.
A complete list of individuals accepting leave donations is at the following link:
Donated Leave Participants
Customer Service Motivational Tip of the Week
There is nothing more beautiful and powerful than a smile that has struggled through
the tears. Don’t regret your time, even the moments that were filled with hurt.
Smile because you learned from it and gained the strength to rise above it. In the
end, it’s not what you have been through that defines who you are; it’s how you got
through it that has made you the person you are today, and the person you are
capable of being tomorrow.
Don’t lose hope.
Everything happens for a reason & you never know what tomorrow may bring.
Pearls of Wisdom
Q. Each year the organization publishes a new Look Alike Sound Alike (LASA)
and High Alert Medication list. How do I know what is on the list for 2015?
A. The LASA and High Alert Medication lists meet the TJC requirement for informing
staff about meds that may increase errors or adverse events with patients. Annually,
the list is developed by reviewing various data and expert sources. The list is available in MCP 119-21 as well in CPRS under Tools- Clinical References.
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Lake Nona Activations Update
With the transition to Lake Nona, many employees require access to the new medical center in order
to complete various tasks associated with the activation of the facility. Please remember that this is
still a construction site and that in order to provide security for staff and patients all exterior doors to
the Clinic Building will be kept locked at all times, except the first floor west garage entrance and the
first floor front entrance of the outpatient clinic building. These entrances will be open Monday
through Friday 5am to 7pm. If you need to temporarily access the Clinic building on a different floor,
please contact the VA Police to unlock the door. The DT and Hospital Building are still under control
of the contractor, and access to those sites should be coordinated thru Lawrence Tucker, or Laura
Finfrock, in Activations.
DRAFT PROPOSED MOVES (ALL ITEMS ARE SUBJECT TO CHANGE AT ANY GIVEN TIME):
The information provided here is estimated, and time frames are subject to change based on the
commissioning of the building, which includes ensuring physical plant equipment is properly started,
operations are integrated, and testing and balancing is completed.
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CFM to VBA Area (May 14)
Pharmacy OP (May 18)
Fiscal 4th DT (May 26) Move from Metric
OIT 4th DT (May 26) Move from Lakemont
Phlebotomy (May 26)
Move 1D to 1H (May 26)
Nephrology 1B (May 28)
Neurology 1D (May 28)
Radiology Up (May 29) US, General Rad, CT, Mamo *MRI available on (July 30)
Hybrid Team 1F (June 01)
MH OP (2h,2J) (June 8) 3 Teams
Red Team 1g (June 15)
Rheumatology 1b (June 16)
Transplant 1b (June 17)
Cardiology 1c (June 18)
Endocrinology 1d (June 19)
PM&R (3d) (June 22)
Prosthetics (3C) (June 22)
Women’s Health 4C (June 29)
NFS/VCS-Canteen (June 29)
1st FL DT Adm (July 3-29) To be determined who
Path/Lab Service (July 31)
Core Lab, (Hemo, Micro) Path., Urgent Care (Aug 10)
The medical center activation team provides a weekly status update for Lake Nona facilities each
Wednesday following morning report, and conducts a Lake Nona Integrated Planning Team session
each Thursday afternoon at 2 p.m. in the Multipurpose Room. We will provide weekly updates from
those events in the 675, and throughout the activation process.
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THE 675 - THE ORLANDO VA MEDICAL CENTER’S WEEKLY NEWSLETTER
SharePoint: A GREAT Nurse Resource
Did you know that Share Point is a great resource for VA nurses?
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Latest EBP
Proficiencies
Phone Book
Education
More!!
Click the link below to access this info and more:
http://vaww.visn8.portal.va.gov/orlando/associatedirpc/Nursing/Pages/Nursing.aspx
TSP Notifications
You may now add up to two email addresses and one phone number to your TSP account. If you do, we’ll send confirmation notices for certain online transactions and
other communications about your TSP account to the inbox of your choice. The TSP
is always working to bring you an even better experience, and by providing your information you’ll help us lay the groundwork to bring you enhanced services in the future.
To add an email address or phone number, just follow the prompt that will automatically appear when you log into your TSP account.
If you have any questions please contact Katia Aguirre or Harolynn Coplin with the
HR Benefits office at 407-646-4281.
Editor’s Corner
Submissions to the 675 are due each FRIDAY AT NOON!
Submit via the Public Affairs
SharePoint Dashboard
Note: You must put the date(s) that you would like the message to run. Also place one submission for each week of promotion.
For Example:
If you would like a FB post, 675 article and Twitter message
to go out the same day/week it can be in one submission.
If you have any messages for this week and a different set of
messages for the next week, a new submission must be
placed.
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THE 675 - THE ORLANDO VA MEDICAL CENTER’S WEEKLY NEWSLETTER
Happy
Nurses Week 2015
Please join us in a celebration of our VA Nurses who
provide excellent health care, and to thank a VA
Nurse for his or her continuous efforts to provide
quality and ethical care for our Veterans.
May 6th
6th--May 12th 2015
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THE 675 - THE ORLANDO VA MEDICAL CENTER’S WEEKLY NEWSLETTER
Latest Vanpool Information
Originating From
Destination
TOD
POC Name
POC Phone
Apopka
LB/ Lakemont
7:30 am – 4:00
pm
Denise Daly-Stennis; Denise.DalyStennis@va.gov
407-621-2647
LB/Lakemont
8:00 am – 4:30
Jerald Marks, Sr.;
321-397-6617
Apopka
Apopka
Avalon Park
Avalon Park
VA/Walgreens Flu Immunization Pilot
pm Program
Jerald.Marks@va.gov
Flu season is here
and VA encourages7:30
ouramenrolled
patients
to getSharitheir flu shot now! Getting
LB/Lakemont
Sharita Burns;
407-373-9987
their flu shot has never been easier. 4/4:30 pm
ta.Burns@va.gov
X7183
This year, Florida VA health care facilities within the VISN 8 Network are participating in a
Nona
7:30 am– 4:00
Ofori;
407-599-1547
pilot program toLake
offer
enrolled Veterans
a new optionHannah
to receive
their flu shot.
pm
Hannah.Ofori@va.gov
Lakefor
Nona
8:00 am–
4:30
407-646-4298
JimmyaVasil;
James.Vasil@va.gov
Veterans enrolled
VA care the VISN
8 Network
have
number
of convenient locations
to
pm
get a flu shot including:
Clermont (Hwy 27 & Rt. 50)
LB/Lakemont
8:00 am – 4:30
Janice Ledesma;
407-599-1599
Lake Baldwin
Lake Nona CLC
7:30 am – 4:00
pm
Gladys Alphonse;
Gladys.Alphonse@va.gov
407-631-6064
North Merritt Island Area
Viera OPC
8:00 am - 4:30
pm
Francesca Cendrowski; Francesca.Cendrowski2@va.gov
321-637-3788
X42872
Sanford Area (Orange
City/Deltona)
Lake Nona
7:30 am - 4:00
pm
Kevin Friend; Kevin.Friend@va.gov
407-629-1599
X5137
St. Cloud Area
LB/Lakemont
7:30 am – 4:00
pm
Manuel Ortiz-Cordero; Manuel.Ortiz-Cordero@va.gov
407-629-1599
X1307
Viera/Rockledge
LB/Lakemont
8:00 am – 4:30
pm
Yira Gantes-Todd;
Yira.Gantes.Todd@va.gov
407-629-1599
X1346
St. Cloud/Lake Nona
LB/Lakemont
7:00 am – 3:30
pm
Helen Redmon; Helen.Redmon@va.gov
407-622-4060
Titusville
Lake Nona
7:30 am–
4:00 pm
Amy Dixon;
Amy.Dixon@va.gov
321-3976294
Windermere/Winter Garden
Area
LB/Lakemont
8:00 am – 4:30
pm
Karen Slazinski; Karen.Slazinski@va.gov
407-629-1599
X1147
Winter Springs
Viera OPC
8:00 am – 4:30
pm
Terry Elliott; terry.Elliott3@va.gov
321-637-3788
x2708
University Blvd/Goldenrod Area
LB/Lakemont
7:00 am -3:30
pm
Makeeba Crawford;
Makeeba.Crawford@va.gov
407-646-5187
Winter Springs/Longwood
Lake Baldwin
7:30 am – 4:00
pm
Maria Miranda; maria.miranda@va.gov
321-397-6358
Apopka / Altamonte Springs
Lake Nona CLC
7:30 am – 4:00
pm
Maria M. Santiago; Maria.Santiago3@va.gov
407-937-9482
pm can receive Janice.Ledesma@va.gov
X1704to
VA medical centers and clinics: You
a no cost flu shot. If you are admitted
our
facility
or
at
one
of
the
convenient
walk-in
flu
stations.
For
more
information
on
locaClermont (Hwy 27, Hwy 50, W.
Lake Nona
7:30 am – 4:00
Christina Weaver; Christi407-631-6029
tions
and
hours
(insert
facility
specific
information)
Colonial Dr.)
pm
na.weaver2@va.gov
Non-VA Providers
and Pharmacies:
Many
offer flu shots that
may
Cocoa Area
LB/Lakemont
7:30am
- local retail
Shawnpharmacies
O’ Hagan
321-307-1316
be covered by private insurance or programs
Medicare. If you do not have insurance,
4:00pm such asShawn.O’hagan@va.gov
there8:00
willamusually
a charge.
Davenport/Champions Gate
LB/Lakemont
– 4:30 beAriday
Rodriguez; Ari407-629-1599
(Hwy 27)
Walgreens and the VA Retail CarepmCoordinationday.Rodriguez@va.gov
Program: If you are a Veteran X1147
enrolled
you have the opportunity
get your
flu Jimenez;
shot from
a local Walgreens
in the
Kissimmee Area in a Florida VA
LB/Lakemont
7:30 am to
- 4:00
Julissa
Julis407-646-4290
VISN 8 service area and Walgreens pm
can send your immunization
record
electronically
to
your
sa.jimenez@va.gov
local VA medical center. The cost of the flu shot may be covered by private insurance or proKissimmee (Landstar/Town
LB/Lakemont
8:00 am – 4:30
Bada A. Ortiz; Bada.Ortiz@va.gov
407-599-1599
grams such as Medicare. If you do not
While
Center Blvd)
pm have insurance, there will usually be a charge.
X1162
participation is strictly voluntary, simply let the Walgreens clinician know that you are an
Lake Nona Area
LB/Lakemont
7:30 am – 4:00
Rafael Martinez; Ra407-629-1599
enrolled Veteran patient and you
information shared with the VA.
pmwould like your
fael.Martinez2@va.gov
X1743
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