City of Atchison, Kansas

Transcription

January 21, 2014 City Commission Meeting Packet
CITY OF ATCHISON
______________________________________________________________
MEETING OF THE CITY COMMISSION
AGENDA - REGULAR MEETING
JANUARY 21, 2014, 4:30 P.M.
COMMISSION CHAMBERS
ATCHISON CITY HALL
ORDER OF BUSINESS
CALL MEETING TO ORDER
INVOCATION
Pastor Lee Hendon, First Christian Church.
PLEDGE OF ALLEGIANCE
PROCLAMATIONS
BOY SCOUT ANNIVERSARY WEEK
PUBLIC FORUM
PRESENTATIONS
NEW BUSINESS
1) AIRPORT BOARD APPOINTMENTS
Presented by: Dave Butler, Mayor
RECOMMENDED ACTION: Appoint two members to the Airport Board.
2) OZONE PROJECT
Presented by: Mike Mathews, Utilities Director and Jeff Klein, Burns & McDonnell.
RECOMMENDED ACTION: Approve the low bid from Walters-Morgan in the amount of
$7,820,071, pending final approval from KDHE.
3) DOWNTOWN COORDINATOR UPDATE
Presented by: Stefanie Leif, AICP, Director of Community Development and Susan Turnbull,
Downtown Coordinator.
RECOMMENDED ACTION: Receive and file.
4) POLICE K-9
Presented by: Mike Wilson, Police Chief.
RECOMMENDED ACTION: Authorize the purchase of a Police K-9 and associated
training for an amount not to exceed $12,000.
5) RESOLUTIONS 2927-2929: KDOT TRANSPORTATION $/7(51$7,9(6 GRANT
APPLICATIONS
Presented by: Becky Anderson, Finance Director/Asst. City Manager, Stefanie Leif,
Community Development Director & Justin Pregont, Public Works Director
RECOMMENDED ACTION: Adopt Resolutions 2927 through 2929 and approve
submission of the grant applications.
p. 1
6) RESOLUTION 2930, ADOPTING THE COMMUNICATIONS PLAN FOR WATER
SERVICE INTERRUPTIONS
Presented by: Becky Anderson, Finance Director/Assistant City Manager
RECOMMENDED ACTION: Adopt Resolution 2930.
COMMUNICATIONS
Presented by Trey Cocking, City Manager.
a.
b.
c.
d.
Police Department Annual Report - 2013
Fire Department Annual Report – 2013
December 2013 Financial Statements
Housing Authority Minutes, December 9, 2013
CONSENT AGENDA
Presented by Trey Cocking, City Manager.
a. Approve the minutes from the Atchison City Commission meeting of January 6,
2014.
b. Ordinance No. 6470, Annexation of property on US 59.
RECOMMENDED ACTION: Approve consent agenda as presented.
INFORMATIONAL ITEMS
1. Chamber of Commerce After Hours on January 30, 2013 from 5:00 p.m. – 7:00 p.m. –
Introduction of Justin Pregont, Public Works Director.
GOVERNING BODY COMMENTS
Mayor Dave Butler
Vice Mayor Allen Reavis
Commissioner Larry Purcell
Commissioner Rita Hartman
Commissioner Jack Bower
PUBLIC FORUM
EXECUTIVE SESSION
1) AN EXECUTIVE SESSION FOR CONSULTATION WITH AN ATTORNEY FOR
THE BODY OR AGENCY WHICH WOULD BE DEEMED PRIVILEGED IN THE
ATTORNEY-CLIENT RELATIONSHIP.
RECOMMENDED ACTION: Recess into executive session stating at which time the open
meeting will resume.
ADJOURNMENT
p. 2
p. 3
Aircraft Consultant
LUKE JESNOWSKI
Objective:
January 6, 2014
To renew my position on the airport board.
Experience: Three years on the Atchison Advisory Board
20 years of flying experience, all type of planes, including jets for 15 years.
Chief Pilot for a nonprofit organization for 12 years.
Certified Flight Instructor for 20 years.
Aircraft Consultant for Triple S Air for 12 years.
To: Trey Cocking, City Manager, City of Atchison
Trey, I have been recently informed that my term have expired on the Airport Advisory
Board. I would like to be reinstated with the Airport Advisory Board as Chairman. I think with
my level of experience I’m qualified to fill this position. I’ve dealt with airport managers at
numerous airports. I have traveled all over the world through both smaller and larger airports
than Atchison. I have learned there is plenty of potential for Atchison and the Atchison Airport.
I believe the Board has been a great asset for the community of Atchison. I have many fresh
ideas for the development of the airport and would be looking forward in helping on this
endeavor.
Trey, if you have any question on this letter please don’t hesitate to call me.
Thanks,
Luke Jesnowski
1639 West Riley
Atchison Kansas 66002
314-616-6412
_________________________________________
p. 4
p. 5
p. 6
p. 7
Commission Action Report
Title:
Ozone Water Treatment Process Improvement Project Bids
Proposed Agenda Date:
January 21, 2014
Presented by:
Mike Mathews, Utilities Director, & Jeff Klein, Burns & McDonnell
BACKGROUND:




The Ozone Water Treatment Process Improvement Project is being financed through a KDHE State Revolving
Fund loan. KDHE approved the final plans for the project and authorized the City to advertise for bids.
The engineer’s estimate for the project at the time it was advertised for bids had more than doubled since the
time of the original engineer’s estimate, due to increased ozone equipment costs and a change in project
location from a Greenfield construction to a rehabbing of existing unused facilities. Due to the higher estimated
project cost, it was bid with a base bid and three alternates.
Upon advertising for bids, Burns & McDonnell received plan requests from eight companies. The City received
bids from six of those companies, with the lowest bid submitted by Walters-Morgan. Burns & McDonnell has
reviewed the bid and confirmed that it is in compliance with all bid requirements. KDHE will also review the bid
to verify eligibility.
Burns & McDonnell and City Staff recommend authorizing the project with the base bid and all three alternates.
With ever increasing regulations, it is likely that the bid alternates will eventually need to be completed to meet
water quality standards in the future, when interest rates may not be so favorable and there is no longer loan
forgiveness available.
FINANCIAL CONSIDERATIONS:

With acceptance of the low bid and all three alternates, the project costs are as follows:
Item
Base Bid
Alternate No. 1
Alternate No. 2
Alternate No. 3
Total Construction
Design & Inspection
Total Project Cost
Less 30% Loan Forgiveness
Estimated Total Cost

Cost
$ 6,382,208
$ 76,000
$ 75,000
$ 1,286,863
$ 7,820,071
$ 902,087
$ 8,722,158
$ (2,616,647)
$ 6,105,511
The project will be funded with a 20 year loan at an interest rate of 2.23%. The annual payment is estimated to
be $379,368. This is within the projected payment used to establish the 2014 water rates.
LEGAL CONSIDERATIONS:


The low bid must be approved by KDHE; however, City Commissioners can approve the bid pending final
approval by KDHE.
Staff has verified that Walters-Morgan is eligible to bid on Federal and State projects and has not been disbarred
from doing so.
p. 8
POLICY CONSIDERATION:

Completion of this project will greatly improve the taste, odor, and overall quality of our water.
RECOMMENDED ACTION:

Approve the low bid from Walters-Morgan in the amount of $7,820,071, pending final approval by KDHE.
p. 9
Burns & McDonnell Engineering, Inc.
9400 Ward Parkway Kansas City, MO 64114
816.333.9400
Page 1 of 2
Project No: 68723
Bid Received Until: 1:00 PM
Date: January 9, 2014
Project Manager: Jeff Klein
Project Engineer: Ryan Scott
Water Treatment Plant Improvements Project
City Project: KPWSLF Project No. 2566
Item
Bidder Attended Pre‐Bid
Walters‐Morgan
2616 Tuttle Creek Blvd.
Manhatten, KS 66502
Summary
yes
Mega Industries
1491 Iron St.
North Kansas City, MO 64114
Summary
yes
Crossland Heavy Contractors
PO Box 350
Columbus, KS 66725
Summary
yes
Bidder Qualification Statement Included
yes
yes
yes
Bid Signed Bid Security Included Addenda Acknowledged and Attached ‐ No. 1, 2, 3, 4
yes
yes
yes
yes
yes
yes
yes
yes
yes
yes
yes
yes
Certification Regarding Suspension and Disbarment
yes
yes
yes
Certification Regarding Lobbying
yes
yes
yes
KDHE: KPWSLF Documents
Kansas Act Against Discrimination Form
Project Subcontractors
SCADA Programing
R.E. Pedrotti
R.E. Pedrotti
R.E. Pedrotti
Electrical
Davin Electric
Shelley Electric
Davin Electric
Civil/Site Grading
Mechanical
Yard Piping
Walters‐Morgan
Walters‐Morgan/Kruse
Walters‐Morgan
Mega Industries
Rodriguez Mechanical
Site Rite
Kruse
Equipment Manufacturers
Name and Address of Bidder
Clearwell Transfer BPS
EFI
EFI
EFI
South Tank BPS
EFI
EFI
EFI
Ozone Equipment
Wedeco/Xylem
Wedeco/Xylem
Wedeco/Xylem
Chemical Feed Pumps/System
Watson‐Marlow
Watson‐Marlow
Watson‐Marlow
Bid Amounts
Bid Documents
Description
Bid Tabulation Summary
Base Bid Amount
Alternate No. 1 Amount
Alternate No. 3 Fixed Amount
$6,382,208.00
$76,000.00
$75,000.00
$1,250,000.00
$36,863.00
$6,776,000.00
$57,000.00
$104,000.00
$1,600,000.00
$36,863.00
$6,856,808.00
$62,750.00
$70,200.00
$1,239,500.00
$36,863.00
p. 10
816.333.9400
Page 2 of 2
Project No: 68723
Item
Bidder Attended Pre‐Bid
BRB Contractors
3805 NW 25th St.
Topeka, KS 66618
Summary
yes
CAS Constructors
501 NE Burgess St.
Topeka, KS
Summary
yes
Foley Company
7501 East Front St.
Kansas City, MO 64120
Summary
yes
Bidder Qualification Statement Included
yes
yes
yes
Bid Signed Bid Security Included Addenda Acknowledged and Attached ‐ No. 1, 2, 3, 4
yes
yes
yes
yes
yes
yes
yes
yes
yes
yes
yes
yes
Certification Regarding Suspension and Disbarment
yes
yes
yes
Certification Regarding Lobbying
yes
yes
yes
KDHE: KPWSLF Documents
Kansas Act Against Discrimination Form
Project Subcontractors
SCADA Programing
Civil/Site Grading
Mechanical
Yard Piping
Kruse
GK Smith
Foley Company
Foley Company
Foley Company
Equipment Manufacturers
Name and Address of Bidder
Clearwell Transfer BPS
EFI
EFI
EFI
South Tank BPS
EFI
EFI
EFI
Ozone Equipment
Wedeco/Xylem
Wedeco/Xylem
Wedeco/Xylem
Chemical Feed Pumps/System
Watson‐Marlow
Watson‐Marlow
Watson‐Marlow
Bid Amounts
Bid Documents
Description
Bid Tabulation Summary
Base Bid Amount
Alternate No. 3 Fixed Amount
$6,635,000.00
$67,000.00
$54,000.00
$1,252,000.00
$36,863.00
$7,229,208.00
$145,000.00
$120,000.00
$1,695,000.00
$36,863.00
$6,980,000.00
$66,000.00
$122,000.00
$1,315,000.00
$36,863.00
R.E. Pedrotti
R.E. Pedrotti
R.E. Pedrotti
Electrical
Shelley Electric
Shelley Electric
Davin Electric
p. 11
816.333.9400
Page 1 of 1
Bid Combinations
Project No: 68723
Combination A
Base Bid
Amount
Bidder
$6,382,208
Walters‐Morgan
$6,635,000
BRB Contractors
$6,776,000
Mega Industries
$6,856,808
Crossland Heavy
$6,980,000
Foley Company
$7,229,208
CAS Constructors
Combination B
Base Bid + Alt. No. 1
Amount
Bidder
$6,458,208
Walters‐Morgan
$6,702,000
BRB Contractors
$6,833,000
Mega Industries
$6,919,558
Crossland Heavy
$7,046,000
Foley Company
$7,374,208
CAS Constructors
Combination C
Base Bid + Alt. No. 2
Amount
Bidder
$6,457,208
Walters‐Morgan
$6,689,000
BRB Contractors
$6,880,000
Mega Industries
$6,927,008
Crossland Heavy
$7,102,000
Foley Company
$7,349,208
CAS Constructors
Combination D
Base Bid + Alt. No.'s 1 + 2
Amount
Bidder
$6,533,208
Walters‐Morgan
$6,756,000
BRB Contractors
$6,937,000
Mega Industries
$6,989,758
Crossland Heavy
$7,168,000
Foley Company
$7,494,208
CAS Constructors
Combination E
Base Bid + Alt. No.'s 2 + 3
Amount
Bidder
$7,744,071
Walters‐Morgan
$7,977,863
BRB Contractors
$8,203,371
Crossland Heavy
$8,453,863
Foley Company
$8,516,863
Mega Industries
$9,081,071
CAS Constructors
Combination F
Base Bid + All Alternates
Amount
Bidder
$7,820,071
Walters‐Morgan
$8,573,863
Mega Industries
$8,266,121
Crossland Heavy
$8,044,863
BRB Contractors
$9,226,071
CAS Constructors
$8,519,863
Foley Company
Notes:
1. Alternate No. 1 includes additional electrical work in the Filter Building.
2. Alternate No. 2 includes additional yard piping and valve tie‐ins required for the construction of Alternate No. 3.
3. Alternate No. 3 includes the addition of the ozone contactor basin and related ozone equipment.
4. Conditions of Alternates:
a. If Alternate No. 3 is selected, then Alternate No. 2 is automatically included in the project.
Combination
A
C
B
D
E
F
Bid Combination Summary
Amount
$6,382,208
$6,457,208
$6,458,208
$6,533,208
$7,744,071
$7,820,071
p. 12
Apparent Low Bidder
Walters‐Morgan
Walters‐Morgan
Walters‐Morgan
Walters‐Morgan
Walters‐Morgan
Walters‐Morgan
Water System Improvements
January 14, 2014
p. 13
DBP Compliance
• Ozone
– Disinfection and oxidation
– Cryptosporidium
– Process Improvements
• Coagulation
• Filtration
– Emerging contaminants and future regulations
•
•
•
•
Coagulation Changes
Hydraulic Flocculation in Basins
Filter Improvements
30% Principal Forgiveness
2
p. 14
Atchison WTP Process Improvements
p. 15
WTP Recommendations
• Ozone – Pre‐ozone for process improvements – Intermediate‐ozone for disinfection
• Coagulation / Flocculation
• Filter improvements
• Electrical & SCADA Improvements
p. 16
WTP Site
O3 Contactor
Chem Feed
Clearwell BPS
Meter
p. 17
Entrance Imp.
L
O
X
Electric
O3 Generator
s / Elec
Bldg
BPS
Raw O3
Site Adjustment Benefits
• Repurposes Multiple Facilities:
 Old Chemical Building = O3 Generators and Electric Building
 Old Clarifiers = O3 Contactor
 Unused Chemical Storage Areas = Raw O3 Injector & Piping & New Chemical Feed Equipment
 Plant Entrance Upgrade for Chemical Deliveries
•
•
•
•
•
Meter Waste
Filter Gallery Sump Replacement & Electrical Clean‐up
Set‐up for SCADA Upgrade
Proximity to Operators
Solves Power Issues
p. 18
Walter‐Morgan – Low Bidder
Description
Total
30% Principal
Forgiveness
City Responsibility
Base Bid
$6,382,208.00
$1,405,504.50
$4,976,703.50
Base + Alt 1 (Elec)
$6,458,208.00
$1,405,504.50
$5,052,703.50
Base + Alt 2 (Contactor Piping)
$6,457,208.00
$1,428,004.50
$5,029,203.50
Base + Alt 2 & 3
(Contactor)
$6,533,208.00
$1,428,004.50
$5,105,203.50
Base + Alt 1 & 2
$7,744,071.00
$1,814,063.40
$5,930,007.60
Base + Alt 1, 2 & 3
$7,820,071.00
$1,814,063.40
$6,006,007.60
p. 19
Title:
Downtown Coordinator Update
January 21, 2014
Presented by:
Stefanie Leif, AICP, Director of Community Development
Susan Turnbull, Downtown Coordinator
BACKGROUND: Susan Turnbull, the City of Atchison’s Downtown Coordinator, will present to the
Commission an overview of her activities since her last update on November 4, 2013. Ms. Turnbull will also
discuss her plans for the next couple months.
Below is a summary of her recent activities:






Working with the Atchison Art Association to promote arts and more artistic events downtown
Started to promote a “First Fridays” concept for downtown stores to stay open late during activities
downtown
Used the Downtown Atchison Facebook page to promote stores and restaurants offering
Thanksgiving specials
Promoted holiday gift ideas from downtown stores via the Facebook page
Guest speaker for MGP Ingredients’ Lunch and Learn for its employees: discussed the position and
goals for future events
Asked local artisans to make Holiday wreaths for storefront windows and encouraged everyone to
stop by to view the wreaths
FINANCIAL CONSIDERATIONS: The City has budgeted for this position in FY 2014.
LEGAL CONSIDERATIONS: None at this time.
POLICY CONSIDERATION: None at this time.
RECOMMENDED ACTION: Receive and file.
p. 20
Title:
Police K-9
January 21, 2014
Presented by:
Mike Wilson, Police Chief
BACKGROUND:




The Police Department is currently looking at available K-9 police working dogs from several
trainers. This includes Kansas Police Dogs and K9 Working Dogs. Our department is familiar with
both K-9 providers. Kansas Police Dogs was formerly located in Lawrence, Kansas and has been in
Dodge City, Kansas for the past several years. It has recently relocated to Knoxville, Tennessee. K9
Working Dogs is located in Longford, Kansas where it has been located for a number of years.
Selecting the most suitable trainer is an important issue. This can be determined by the trainer’s
reputation and history with police agencies, logistics for training, health and working guarantees,
and costs. Availability of a specific breed, multiple purpose training, and compatibility to a handler
are also important. We are evaluating and discussing these issues with both trainers.
There are a number of advantages to the selection of K9 Working Dogs. They are located just
several hours from Atchison. They provide a five year health and working guarantee. Their cost also
includes yearly certifications of the K9 for the service life of the K9.
Our department received two of our previous K9s from Kansas Police Dogs and we were very
satisfied with the services its trainer provided. However, the advantages listed above with K9
Working Dogs are not present.

The Police K-9 and associated training would be funded from the Police Department’s drug asset
seizure account and may cost up to $12,000.

None.

Pre-authorization of the purchase allows the Department to move forward and secure a Police K-9 if
the opportunity for a specific K-9 develops.
p. 21
RECOMMENDED ACTION: Authorize the purchase of a Police K-9 and associated training for an amount not
to exceed $12,000.
p. 22
Commission Action Report Title: Proposed Agenda Date: Presented by: Resolutions 2927–2929: KDOT Transportation Alternatives Grant Applications
January 21, 2014 Becky Anderson, Finance Director/ Asst. City Manager, Stefanie Leif, Community Development Director, & Justin Pregont, Public Works Director BACKGROUND: 




The Kansas Department of Transportation (KDOT) is accepting grant applications for the Transportation Alternatives Grant Program. Municipalities and other governmental organizations can apply for funding from any of three categories: Historic, Bike/Pedestrian, and Scenic/Environmental. Last year, the City applied unsuccessfully for grant funding from the Bike/Pedestrian category to complete the River Road Trail. This year, staff is proposing submission of three applications, including resubmission of the River Road Trail grant application. The second application would request funding to streetscape the 800 block of Commercial Street (scenic/environmental category) and the final application is for the “Glacial Hills Scenic Byway South Atchison Trail”, to construct a bike/pedestrian path along the east side of US‐73 from US‐59 to Atchison Hospital. KDOT has indicated that projects that can be constructed in phases will be considered favorably if there are not sufficient funds available for the entire project. The South Atchison Trail project can feasibly be broken out into two phases, with Phase I building the portion between U.S. 59 and Green Street, and Phase II completing the remainder of the path out to Atchison Hospital. Each application requires a minimum commitment of 20% matching funds, but adoption of the proposed resolutions does not commit the City to funding any of the projects. KDOT encourages applicants to submit funding requests for all quality, qualifying projects. Given the limited funding available, it’s highly unlikely that more than one application would be awarded. The River Road Trail application is being submitted with the same 30% matching funds as last year’s application. FINANCIAL CONSIDERATIONS: 


The River Road Trail project estimate is $883,333 and would require $165,000 in city matching funds, assuming Atchison County and the Riverfront Foundation also contribute $50,000 each to the project. The South Trail project cost is $1,565,891 with $313,500 in minimum city match. Phase I has an engineer’s estimate of $1,022,489 ($204,498 matching funds) and Phase II is $543,497 ($108,699 matching funds). The Commercial Street 800 Block Streetscape has a project total of $1,056,482 with $211,296 in matching funds. p. 23

If any of the projects are funded, the CIP can be revised to include the required match using existing cash balances in the fund. LEGAL CONSIDERATIONS: 
The City is under no legal obligation to accept the grant funds if awarded. POLICY CONSIDERATION: 
Award of any of the applications would give the City the opportunity to complete a project that would add value to the community with 80% of the funding coming from federal grant dollars. RECOMMENDED ACTION: Adopt Resolutions 2927 through 2929 and approve submission of the grant applications. p. 24
RESOLUTION NO. 2927
A RESOLUTION DECLARING THE ELIGIBILITY OF THE CITY OF ATCHISON TO SUBMIT
AN APPLICATION TO THE KANSAS DEPARTMENT OF TRANSPORTATION FOR USE OF
TRANSPORTATION ALTERNATIVES FUNDS SET FORTH BY THE FEDERAL
TRANSPORTATION EQUITY ACT FOR THE 21ST CENTURY FOR THE COMMERCIAL
STREET 800 BLOCK STREETSCAPE PROJECT IN THE CITY OF ATCHISON AND
AUTHORIZING THE MAYOR TO SIGN THE APPLICATION.
WHEREAS, the City of Atchison, Kansas, has the legal authority to apply for, receive, and
administer federal, state, and other monies through Home Rule Power under the Constitution of
the State of Kansas and authorized by K.S.A. 12-1662, regarding the expenditure of federal aid
to public agencies; and
WHEREAS, the City of Atchison, Kansas, desires to submit an application to the Kansas
Department of Transportation for transportation Alternatives program funds set forth by the
Federal Transportation Equity Act for the 21st Century; and
WHEREAS, the City of Atchison, Kansas, is participating in the Kansas Department of
Transportation's Transportation Alternatives Program set forth by the Federal Transportation
Equity Act for the 21st Century; and
WHEREAS, Federal monies are available under a transportation Alternatives program set forth
by the Federal Transportation Equity Act for the 21st Century, administered by the State of
Kansas, Department of Transportation, for the purpose of Historic, Scenic and Environmental,
and Pedestrian and Bicycle projects; and
WHEREAS, After appropriate public input and due consideration, the Governing Body of the
City of Atchison, Kansas has recommended that an application be submitted to the State of
Kansas for the Commercial Street 800 Block Streetscape project.
NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
ATCHISON, KANSAS:
SECTION 1. That the City of Atchison, Kansas does hereby authorize the Mayor to submit an
application to the Kansas Department of Transportation for transportation Alternatives program
funds set forth by the Federal Transportation Equity Act for the 21st Century on behalf of the
citizens of City of Atchison, Kansas.
SECTION 2. That the City of Atchison, Kansas, hereby assures the Kansas Department of
Transportation that sufficient funding for the construction of the Commercial Street 800 Block
Streetscape project is available.
Transportation that sufficient funding for the operation and maintenance of the Commercial
Street 800 Block Streetscape project will be available for the life of the project.
Transportation that the City of Atchison, Kansas, will have title or permanent easement to the
Commercial Street 800 Block Streetscape project by the time of project letting.
p. 25
SECTION 5. That the City Manager of the City of Atchison, Kansas, is authorized to sign the
citizens of the City of Atchison, Kansas. The City Manager is also authorized to submit
additional information as may be required and act as the official representative of the City of
Atchison in this and subsequent related activities.
Transportation that the City of Atchison, Kansas, is willing and able to, if the Commercial Street
800 Block Streetscape project is selected for funding, administer the designing, letting and
construction of the Commercial Street 800 Block Streetscape project.
ADOPTED AND PASSED by the Governing Body of the Atchison, Kansas, this 21st day of
January, 2014.
______________________________________
David Butler, Mayor
p. 26
p. 27
RESOLUTION NO. 2928
TRANSPORTATION EQUITY ACT FOR THE 21ST CENTURY FOR THE GLACIAL HILLS
SCENIC BYWAY SOUTH ATCHISON TRAIL PROJECT IN THE CITY OF ATCHISON AND
AUTHORIZING THE MAYOR TO SIGN THE APPLICATION.
Kansas for the Glacial Hills Scenic Byway South Atchison Trail project.
ATCHISON, KANSAS:
Transportation that sufficient funding for the construction of the Glacial Hills Scenic Byway
South Atchison Trail project is available.
Transportation that sufficient funding for the operation and maintenance of the Glacial Hills
Scenic Byway South Atchison Trail project will be available for the life of the project.
Glacial Hills Scenic Byway South Atchison Trail project by the time of project letting.
p. 28
Transportation that the City of Atchison, Kansas, is willing and able to, if the Glacial Hills Scenic
Byway South Atchison Trail project is selected for funding, administer the designing, letting and
construction of the Glacial Hills Scenic Byway South Atchison Trail project.
January, 2014.
______________________________________
David Butler, Mayor
p. 29
p. 30
RESOLUTION NO. 2929
TRANSPORTATION EQUITY ACT FOR THE 21ST CENTURY FOR THE RIVER ROAD TRAIL
PROJECT IN THE CITY OF ATCHISON AND AUTHORIZING THE MAYOR TO SIGN THE
APPLICATION.
Kansas for the River Road Trail project.
ATCHISON, KANSAS:
Transportation that sufficient funding for the construction of the River Road Trail project is
available.
Transportation that sufficient funding for the operation and maintenance of the River Road Trail
project will be available for the life of the project.
River Road Trail project by the time of project letting.
p. 31
Transportation that the City of Atchison, Kansas, is willing and able to, if the River Road Trail
project is selected for funding, administer the designing, letting and construction of the River
Road Trail project.
January, 2014.
______________________________________
David Butler, Mayor
p. 32
p. 33
Title:
Resolution 2930, Adopting the Communications Plan for Water Service
Interruptions
January 21, 2014
Presented by:
Becky Anderson, Finance Director/Asst. City Manager
BACKGROUND:




The City of Atchison is expected to supply clean, safe water to its customers on a reliable and
continuous basis. As with any water system, the City experiences periods of service interruption, both
short and long term. Interruptions are inevitable, and it is important that we effectively communicate
with our customers when this valuable commodity becomes unavailable.
Resolution 2930 adopts the Communications Plan for Water Service Interruptions, which delineates
specific procedures for notifying the City’s water customers of service outages.
The proposed plan addresses both emergency and non-emergency interruptions, including water
service repairs (both scheduled and unscheduled), main breaks, booster station malfunctions, and
major losses in water production capability, which could lead to a boil advisory or boil order.
The plan identifies critical users, who should contact them and when they should be contacted, in each
situation, as well as how outages should be communicated to all of the City’s customers and the public
at large.

None.

None.

The proposed policy provides procedures for communicating water service interruptions to help
ensure the safety and welfare of the City’s water customers.
RECOMMENDED ACTION:

Adopt Resolution 2930.
p. 34
RESOLUTION 2930
A RESOLUTION ADOPTING A COMMUNICATIONS PLAN FOR WATER
SERVICE INTERRUPTIONS FOR THE CITY OF ATCHISON, KANSAS
________________________________________________________________________
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
ATCHISON, KANSAS:
WHEREAS, water is a vital resource that the City of Atchison is expected to
supply on a reliable and continuous basis; and
WHEREAS, the City of Atchison must communicate any interruption in the
supply of this valuable commodity as quickly and efficiently as possible; and
WHEREAS, having clear procedures in place to effectively communicate both
short and long term water service interruptions ensures the safety and welfare of the City
of Atchison’s water customers.
NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF
THE CITY OF ATCHISON, KANSAS:
SECTION 1. That the City Commission hereby adopts the Communications Plan
for Water Service Interruptions of January, 2014, attached hereto and incorporated herein
by this reference.
ADOPTED, this 21st day of January, 2014.
_____________________________________
DAVID W. BUTLER, MAYOR
p. 35
ATTEST:
______________________________________________
DEBRA CLEM, CITY CLERK
p. 36
Communications Plan for Water Service Interruptions January 2014 p. 37
Table of Contents Introduction, Purpose, Special Circumstances 2 Abbreviations 3 Types of Service Interruptions Water Service Repairs 3 Main Breaks 4 5 Major Loss of Water Production Capability 6 8 Booster Station Malfunction Notification List ‐ 1 ‐ p. 38
Introduction Water is obviously vital to any community and the expectation is that it will be supplied on a reliable and continuous basis. The loss of this valuable commodity must be communicated as quickly and efficiently as possible. The list of groups to be notified during a major water service interruption event include critical users (e.g., health care facilities) and commercial and industrial customers such as those that incorporate water into their product (e.g., bottling and canning companies, food production facilities). Some of these users should be given priority notification due to their public health mission and because they may serve customers considered “sensitive sub‐populations” (e.g., senior residential housing, child care centers, medical facilities). Effective public and media communications are essential. The City Manager, or his/her designee, is the lead Public Information Officer (PIO) during major water service interruptions and will speak for the organization. If another organization has taken over the role of lead agency, or incident command, the lead PIO may be someone external to the City of Atchison. The KDHE may possibly speak for the City in a response to a major event. Field and office staff should defer questions to the designated PIO. Supervisory water utility staff should be available to address the media if the City Manager or other designated PIO is unavailable or requests assistance. General press releases and public water restriction notices can be prepared in advance. Messages must be clear, accurate, and timely. Purpose The purpose of this plan is to provide communications procedures to be used for instances where interruptions in water service take place. The list of groups to be notified during a major water service interruption event include critical users (e.g., health care facilities) and commercial and industrial customers such as those that incorporate water into their product (e.g., bottling and canning companies, food production facilities). Some of these users should be given priority notification due to their public health mission and because they may serve customers considered “sensitive sub‐
populations” (e.g., senior residential housing, child care centers, medical facilities). Timely notification will be extremely important for patients at home that may be using dialysis equipment. As a result of Atchison being a historic community, some residences have boilers for heating purposes and at least one industry uses water for cooling purposes. Notification to these consumers is especially important during cold weather months. Special Circumstances No attempt is being made to provide the ultimate solution for each and every instance of water delivery interruption. Good judgment must be used by all parties involved to provide communications to the affected parties on a case‐by‐case basis. The specific positions mentioned in this plan may not be available to carry out the assigned communications roles. Therefore, it is incumbent on all of those in a managerial role be familiar with the plan and work together to successfully communicate to all of those affected by the water situation. ‐ 2 ‐ p. 39
Abbreviations Used in This Document D&C – Distributions and Collections KDHE – Kansas Department of Health & Environment PIO – Public Information Officer WTP – Water Treatment Plant Types of Service Interruptions WATER SERVICE REPAIRS During water service repairs, work will normally only interrupt flow to a single residence. D&C crews need to be aware of the fact that some of the older homes have boiler systems for heating purposes. It is very important that the owner is contacted prior to any work being done that will affect the supply of water to the boiler. Communication Procedures  Notify residents 24 hours in advance of repair work, if possible.  Notify Atchison Hospital, MGP Ingredients, and Rural Water Districts 24 hours in advance, if there is a chance that they might be affected by the outage. Persons Responsible for Communications  D&C Superintendent  D&C Lead Operator  Customer Service Operator After Service Is Restored  Notify residents that service line has been repaired. ‐ 3 ‐ p. 40
MAIN BREAKS Main breaks can be minor or major in nature. Sometimes, in order to shut the water off to complete repairs, it will be necessary to shut down several blocks, which in turn, interrupts water service to several residences and/or businesses. Sometimes valves in the immediate area of the break do not function properly and as a result the affected area expands outward from the immediate area. The time that the break occurs may also affect how communications are passed on to the affected parties. Communication Procedures  Notify City Manager if it is a break that affects a large area and/or major customer .  Notify City Hall Customer Service Staff and the Public Works Administrative Assistant that they will probably receive complaints of water loss in the general area of the break. DO NOT LEAVE VOICE MAILS, talk with a person only. Give them an initial description of the area that will be affected.  After closing down all valves to isolate the break, call the above mentioned persons again with the final boundaries of the area.  Notify the Fire Department of the area that has been shut down and the location of any hydrants that will be out of service due to lack of water.  If small businesses are involved all attempts should be made to contact the businesses personally.  If the break and interruption in service covers more than one square block, KAIR radio and the Atchison Globe will be notified with the pertinent details and asked to announce the situation. The details should include the boundaries of the area affected. Persons Responsible for Communications  The Utilities Director or the D&C Superintendent will notify the City Manager.  The City Manager will notify the Commissioners, if appropriate.  The Utilities Director and/or the D&C Superintendent will contact major industries if needed.  The City Manager will contact KAIR radio if needed.  The D&C Superintendent or D&C Lead Operator will notify appropriate people at City Hall.  The Customer Service Operator will notify businesses personally. In cases of major main breaks that affect a large customer base, City Hall staff will assist Utilities staff in contacting businesses.  The appropriate people at City Hall will explain what is happening to any affected callers. After Service Is Restored  Notify the Fire Department that the area is back in service.  Notify KAIR radio and the Atchison Globe that the area is back in service.  Notify City Hall that the area is back in service. They will possibly be receiving calls from residents concerning dirty water and/or plugged sink aerators, etc. ‐ 4 ‐ p. 41
BOOSTER STATION MALFUNCTION Booster station malfunctions may be short lived or long lasting depending on the circumstances surrounding the problem. Loss of a booster station may simply lower pressure to an area and/or it could impact delivery to another area or elevated water tower. In other words, it may cause a domino effect and ultimately affect an extremely large area. Communication Procedures  Notify the City Manager.  Notify City Hall Customer Service Staff and the Public Works Administrative Assistant that they will probably receive complaints of water loss or reduced pressure in area serviced by the booster station. DO NOT LEAVE VOICE MAILS, talk with a person only. Give them an initial description of the area that will be affected.  After taking any other actions needed to isolate the booster station from the system, call the above mentioned persons again with the final boundaries of the area.  Notify the Fire Department of the area that has been shut down and the location of any hydrants that will be out of service due to lack of water.  If small businesses are involved all attempts should be made to contact the business personally.  If the interruption in service or lowering of pressure and water deliver capabilities covers more than one square block, the City Manager will notify KAIR radio and Atchison Globe with the pertinent details and ask them to announce the situation. The details should include the boundaries of the area affected. Persons Responsible for Communications  The Utilities Director or the WTP Superintendent will notify the City Manager.  The Utilities Director and/or the WTP Superintendent will contact major industries if needed.  The City Manager will contact KAIR radio if needed.  The D&C Superintendent, or WTP Superintendent, or D&C Lead Operator will notify appropriate people at City Hall.  The appropriate people at City Hall will explain what is happening to any affected callers. After Service Is Restored  Notify the City Manager.  Notify the Fire Department that the area is back in service.  Notify KAIR radio and Atchison Globe that the area is back in service  Notify City Hall that the area is back in service. They will possibly be receiving calls from residents concerning dirty water and/or plugged sink aerators, etc. ‐ 5 ‐ p. 42
MAJOR LOSS OF WATER PRODUCTION CAPABILITY This situation is the most serious in nature and may affect the entire city and surrounding rural water districts. It may also be necessary to call for conservation of water until the situation has been resolved and water delivery returns to normal. Notification will need to be made to several agencies. Depending on actual circumstances it may be necessary to coordinate with KDHE and consider issuing a “boil advisory” or in the worst case a “boil order”. By definition a “boil advisory” is issued as a precaution to consumers and water may be boiled for human consumption. This is a very low level stage advisory and boiling of water is up to the customer, although certain other precautions should be taken by restaurants, industrial and commercial facilities where water is available through drinking fountains, and other facilities such as hospitals or other medical care related facilities. The “boil advisory” is normally issued by the City after consultation with KDHE. A “boil order” is normally issued directly by KDHE and is done because it is highly likely that the water supply has been contaminated. At this point the boiling of water, for human consumption, is mandatory and further restrictions may be placed on industries, medical type care facilities and commercial establishments. The local health department will be closely involved in this instance of safe guarding human health. In the event of major disruptions of service involving extensive communications activities, City Hall personnel will coordinate and track calls to all of those to be contacted. In extreme water service disruption it may be necessary to call for water conservation. The City Manager is responsible for determining the severity of the situation, with help from the Utilities staff, and determining which of the four stages of conservation shall be appropriate for each particular situation. The procedures for this action are delineated in Ordinance No. 5741. Communication Procedures  Notify the City Manager.  Notify City Hall Customer Service Staff and the Public Works Administrative Assistant that they will receive complaints of water loss. DO NOT LEAVE VOICE MAILS, talk with a person only. Give them an initial description of the area that will be affected and the overall situation. They will need this information in order to pass on the information to those on the PHONE LIST.  Notify the Fire Department of the situation.  If the interruption in service or lowering of pressure and water deliver capabilities covers more than one square block the City Manager will notify KAIR radio and Atchison Globe with the pertinent details and ask them to announce the situation. The details should include the boundaries of the area affected. ‐ 6 ‐ p. 43
Persons Responsible for Communications  The Utilities Director will notify the City Manager.  The City Manager will notify the Commissioners.  The D&C Superintendent or D&C Lead Operator will notify appropriate people at City Hall.  The Utilities Director and/or the WTP Superintendent will contact major industries if needed.  The appropriate people at City Hall will explain what is happening to any affected callers and be responsible for coordinating and logging calls shown in the PHONE LIST section of this plan.  The Utilities Director will notify and/or consult with KDHE.  The Utilities Director or D&C Superintendent will notify the local health department.  The City Manager will be responsible for issuing the water conservation advisory by radio and newspaper if appropriate.  The City Manager will contact KAIR radio and Atchison Globe if needed to describe the current situation.  The City Manager will normally conduct all TV and/or radio interviews as they materialize. After Service Is Restored 




Notify City Manager. The Utilities Director and/or WTP Superintendent will contact industries and advise them to start resuming operations and advise them as to the level of water use that they can expect to receive. This will be dependent on elevated water tower levels and water production capability. The Utilities Director and/or D&C Superintendent will notify the Fire Department as to what areas of town have water for fire fighting. The City Manager will announce the end of the water conservation restrictions. If a “boil water” advisory or “boil water order” is in effect, the Utilities Director and/or KDHE will issue a notice that either of the two are no longer in effect. The City Manager will advise all media outlets of this fact. *** If the water treatment plant must be shutdown to complete a repair and there is a chance that ceasing water production could lead to a water conservation situation or major service interruption, critical users should be contacted 24 hours prior to the scheduled repair, if possible. Users that require advanced notification of the potential for water service interruption will depend upon the situation. Atchison Hospital, MGP Ingredients, and the Rural Water Districts should always be given advanced notification of the potential for a water service interruption. *** ‐ 7 ‐ p. 44
EMAIL NOTIFICATION The Atchison Chamber of Commerce and the local Health Department have the capability of mass communications through each of their respective email systems. Notification of major water delivery issues should be communicated to them as quickly as possible in order to reach a large group of consumers. Contact with both of the entities should be made verbally first and then followed up with an email stating the circumstances, any requirements dealing with water conservation and/or possible health issues and finally, an idea as to when the emergency condition might be ending.  County Health Department (913) 367‐5152  Atchison Chamber of Commerce (913) 367‐2427 PHONE LIST BUSINESS MAJOR INDUSTRIES MGP Ingredients Bradken Bunge Milling Golden Star Northwest Pipe Fargo Industries Stresscrete Mo‐Kan Transit CONTACT PHONE (913) 367‐1480 (913) 367‐2121 (913) 367‐3251 (913) 874‐2916 (913) 874‐4011 (913) 367‐2710 (913) 255‐3112 (913) 367‐5179 HEALTH CARE FACILITIES & OTHER INSTITUTIONS Atchison Hospital Maintenance Cell Phone Valley Hope Treatment Ctr. New Freedom Counseling Ctr. The Guidance Center The Gran Villas Medical Lodges Vintage Park Atchison Senior Village Atchison Child Care Assoc. Atchison YMCA Atchison County Jail (913) 360‐5562 (913) 367‐1618 (913) 367‐0411 (913) 367‐1593 (913) 367‐2077 (913) 367‐6066 (913) 367‐2655 (913) 367‐1906 (913) 367‐6441 (913) 367‐4948 (913) 367‐8202 SCHOOLS & COLLEGES USD 409 Benedictine College Atchison Catholic Elementary Trinity Lutheran (913) 367‐4384 (913) 367‐5340 (913) 367‐3503 (913) 367‐4763 ‐ 8 ‐ p. 45
Maur Hill Mount Academy Highland Comm. College Atchison Elementary K‐2 Atchison Elementary 3‐5 Atchison Middle School Atchison High School STATE & LOCAL ORGANIZATIONS KDHE Local Emergency Planning Comm. County Health Department (913) 367‐5482 (913) 367‐6204 (913) 367‐1161 (913) 367‐3787 (913) 367‐5363 (913) 367‐4162 (785) 296‐5500 (913) 367‐4323 (913) 367‐5152 BEAUTY SALONS & SERVICES A Cut Above A Touch of Class 5th Street Hair Studio Hair Loft Murray’s Styling Salon Patty’s Hair Shop Perfection Plus Sensational Creations By Shelly Smartstyle Sunsetters of Atchison Tangles Tips & Tans (913) 367‐2113 (913) 367‐3050 (913) 367‐5552 (913) 367‐2533 (913) 367‐4495 (913) 367‐1714 (913) 367‐5173 (913) 367‐0900 (913) 367‐0661 (913) 367‐4333 (913) 367‐4333 HOTELS Americinn Lodge & Suites Atchison Motor Inn Super 8 Glick Mansion (913) 367‐4000 (913) 367‐7000 (913) 367‐7666 HOUSING Atchison Housing Authority Deware Apartments Santa Fe Place Applegate Apartments Independence Square Royal Oaks Apartments Terrace Hills Sunrise Homes, Inc. (913) 367‐3323 (913) 367‐3925 (913) 367‐2360 (913) 367‐7808 (913) 367‐3300 (913)367‐4204 (913) 367‐6279 (913) 367‐1000 LOCAL TV, RADIO STATIONS & NEWSPAPER KAIR radio Atchison Globe Community Channel 17 (913) 367‐1470 (913) 367‐0583 Notify City Hall ‐ 9 ‐ p. 46
TV & RADIO St. Joseph Radio KFEQ 680 AM KGNM 1270 AM KSFT 1550 AM KSRD 91.9 FM KSJQ 92.7 FM KKJO 105.5 FM St. Joseph TV KQTV St. Joseph Cable TV KTAJ 16 WBJO Kansas City, Kansas & Missouri KCTV 5 WDAF 4 KSHB KMBC 9 KMCI 38 KCWE 29 KSMO 62 (816) 233‐8881 (816) 233‐2577 (816) 233‐8881 (816) 233‐5773 (816) 233‐8881 (816) 233‐8881 (816) 364‐2222 (816) 279‐1234 (816) 364‐1616 (816) 279‐4698 (913) 677‐5555 (816) 932‐4567 (816) 753‐4141 (816) 760‐9100 (816) 753‐4141 (816) 221‐2900 (816) 677‐5555 RURAL WATER DISTRICTS Rural Water District #5 Rural Water District #1 Rural Water District #3 Rural Water District #6 (913) 255‐3100 cell (913) 370‐1857 (913) 367‐7474 cell (913) 370‐0376 (913) 367‐0500 (913) 367‐6435 RESTAURANTS & OTHER FOOD SERVICE McDonald’s Kentucky Fried Chicken & Taco Bell Dairy Queen Taco John’s Subway – S. 5th Street Subway – Walmart Sonic Long John Silver’s Pizza Hut Snowball Pepper Mill Paolucci’s Ruby’s Landing Willie’s (913) 367‐0771 (913) 367‐3456 (913) 367‐2878 (913) 367‐0276 (913) 367‐7505 (913) 367‐7827 (913) 367‐4878 (913) 367‐1308 (913) 367‐3343 (913) 367‐7632 (913) 367‐3663 (913) 367‐6105 (913) 367‐7829 (913) 367‐2900 ‐ 10 ‐ p. 47
Young Dragon Pete’s Gambino’s Iron Horse BBQ Ball Brothers Mr. G’s Jerry’s Again Lopez Maria’s Mueller’s (913) 367‐1100 (913) 367‐7096 (913) 367‐4100 (913) 367‐5554 (913) 367‐6074 (913) 426‐4674 (913) 367‐0577 (913) 367‐2422 (913) 367‐5556 (913) 367‐2727 Note – Notification, such as “boil advisory or boil order” only, will normally take place through the efforts of the local health department and KDHE for all restaurants. CONVENIENCE STORES Lutz Brothers Casey’s Quick Stop West Quick Stop – US 59 King’s Junction (913) 367‐6304 (913) 367‐3355 (913) 367‐5595 (913) 367‐5104 (913) 367‐3548 (913) 367‐2637 LARGE CHAINS or FOOD MARKETS Wal‐Mart Cash Saver Alps Van Dyke’s (913) 367‐4062 (913) 367‐2151 (913) 367‐1573 (913) 367‐3485 Distribution List: City Hall ‐ City Manager, Accounting Manager, Utility Supervisor Utilities ‐ Utilities Director, Distribution & Collections Superintendent, Water Treatment Plant Superintendent Updated January 16th, 2014 ‐ 11 ‐ p. 48
Officer Bear
Serving APD
Jan. 28th, 2008
to
Jan 1st, 2014
Atchison Police
Department
2013 Annual Report
p. 49
The Police Department employs:
• 23 Full-Time Police Officers
• 1 Animal Control Officer
• 1 Civilian Office Manager
p. 50
2013
The Police Department is authorized to employ 23 full time police officers. It also employs one civilian office
manager and one animal control officer. As of December 31, 2013 the Police Department included the
following:
Chief Mike Wilson
Lieutenant Tim Stout
Detective Sergeant Cary Stone
Sergeant Kory Webb
Sergeant David Leeper
Sergeant Bobby Young
Sergeant Brent Duncan
Sergeant Claude Zacharias
Detective Terry Kelley
Corporal Nelson Birkinsha
Corporal Albert Kelly
Corporal Kurtis Page
Corporal John Ross
Officer Chris Willis
Officer Toby Smith
Officer Toby Pennington
Officer Travis Eichelberger
Officer Joshua Sinclair
Officer Garrett Loroff
Officer Adam Bush
Officer Brian Johnson
Officer Kyle Mason
Officer Austin Surritt
Bear, K-9
Edna Reder, Administrative Assistant
Tanna Ross, Animal Control Officer
The average length of service for the above officers at the end of 2013 was 13 years. The department had one
resignation in 2013. Officer Jack Laurie’s last day at the department was
January 13, 2013 after being elected as the new Atchison County Sheriff. Officer Austin Surritt began
employment with the department on April 15, 2013. He was previously with the Elwood
Kansas Police Department. Administrative Assistant Edna Reder resigned as a full time employee on
December 20, 2013. She will continue in 2014 as a part time employee in the same position. The department
lost K-9 Bear on January 1, 2014 due to a terminal medical condition. He served with the department from
January 2008 until his death.
p. 51
2013
2012
2011
2010
2009
13,257
13,458
13,786
13,903
14,501
Total Criminal Cases
1,505
1,796
1,773
1,680
1,806
Criminal Cases Cleared
1,031
1,206
1,161
1,182
1,242
880
1,032
1,003
897
961
94
115
114
150
205
Total Arrests
974
1,147
1,117
1,047
1,166
Cases to County Attorney
384
530
401
412
519
2,115
1,564
1,794
1,963
1,364
320
352
391
400
408
Total Dispatched Calls
Total Adult Arrests
Total Juvenile Arrests
Cases to City Attorney
Traffic Accidents
Criminal cases are down 16%
Case clearance at 69%
Traffic accidents continue down
The lowest number in 19 years
Down 9% from a year ago
No traffic fatalities in 2013
Cases sent to Municipal Court
Up 35% from previous year
p. 52
2013
The Year In Review
2013
2012
2011
2010
2009
Disturbance Calls
644
713
783
711
804
Domestic Violence Calls
301
287
350
242
309
Burglary
131
184
224
145
130
Theft
292
335
278
256
361
1
5
2
2
3
131
167
152
113
155
Homicide
0
0
1
0
0
Traffic Fatalities
0
0
1
0
0
Arson
1
3
2
3
3
Sex Crimes
21
20
16
32
19
Criminal Threat
8
9
13
13
21
Disorderly Conduct
46
41
42
48
70
Vehicle Theft
11
20
13
13
13
Criminal Damage
101
123
138
194
175
Children In Need Of Care
29
30
26
33
41
Protective Custody
34
52
38
31
40
Death Investigations
12
12
19
17
19
Drug Cases
62
102
69
51
49
Robbery
Assault/Battery
p. 53
2013
The Year In Review
Burglary:
Down 29% from last year
Theft:
Robbery:
Assault/Battery:
Vehicle Theft:
Criminal Damage:
Vehicle Unlocks:
774
Business Escorts:
558
Traffic citations:
1,757
 The department provided two officers as trained child passenger safety seat technicians
 The department teamed with K.D.O.T. for the Special Traffic Enforcement Program
 Two more state of the art video cameras were installed in patrol cars , all patrol vehicles now
completed
 Additional stop stick tire deflation devices purchased, all patrol vehicles now completed
 Rear compartment prisoner cage purchased for one patrol car
p. 54
2013
The Year In Review
 Purchased new .40 caliber Glock handguns
 Purchased new .223 caliber rifles for Special Response Team
 Purchased Harley Davidson motorcycle utilizing revenues from asset forfeitures
 10 radio headsets with a value of $8,000 donated to Special Response Team by Atlantic Signal
in memory of Sgt. David Enzbrenner
 Purchased two Dodge Chargers and one Ford Police Interceptor for fleet
 $3,500 equipment grant awarded by KDOT, providing for two new radar units and tactical
flashlights for all patrol vehicles
 DARE officer graduates students in annual classes at elementary schools
 Speed trailer utilized throughout year
 Bicycle patrol active during summer months
 Officers provide dozens of vacation home checks
 Officers attend 1,678 hours of training
 Eleven member Special Response Team attend training throughout year
 Forty pounds of high grade marijuana and Beech Craft C35 airplane seized after it landed at
Amelia Earhart Airport
p. 55
ANIMAL CONTROL
2013
Under the authority of the Police Department since 1982
Tanna Ross is the animal control officer for the City of Atchison. She has been employed since 2009. The
animal control officer enforces Chapter 7 of the Code of Ordinances of the City of Atchison. This chapter
defines cruelty, noisy animals, vicious dogs, running at large, and prohibited animals.
Dogs impounded
Dogs reclaimed
Dogs Adopted
Dogs Euthanized
Dogs that died







2013
2012
2011
2010
2009
304
408
300
237
178
83
127
132
84
76
206
271
161
137
66
10
6
4
15
33
5
4
3
1
3
City shelter linked to Pet Finder
Facebook fans increases to 3,300
Communication network continues with multiple pet rescue groups
Annual Soggy Doggy Days event raises funds for shelter medical expenses
All shelter food donated by various dog food vendors
Animal Control provided microchip implants
Friends of Atchison Animal Control established in 2013. Volunteers who manage donated funds and
products
p. 56
Atchison Fire Department 2013
Annual Report
p. 57
Atchison Fire Department Mission Statement
The mission of the Atchison Fire Department is to minimize the loss of life and
property resulting from fires, medical emergencies, and other disasters.
We will accomplish this task through prevention, education, fire suppression, first
responder services, and other related emergency and non-emergency activities.
We will actively participate in our community, serve as role models, and strive to
effectively and efficiently utilize all of the necessary resources at our command to
provide a product deemed excellent by our citizens
Atchison Fire Department members are hereby guided by the following principles:
 We are accountable to those we serve
 Pride, the pursuit of excellence, and commitment to public service is of
paramount importance
 Compassion fairness and integrity are practiced in all our endeavors
 Value to the community is measured in the type and quality of services
provided
Michael E. McDermed
Fire Chief
p. 58
Atchison Fire Department
 Atchison Fire Department was established in the early
1880’s and is over 134 years old.
 The Atchison Fire Department is currently housed in a 5
bay station which was constructed in 1971.
 This Single Station covers approximately 6.45 square miles
of city property
 The Atchison Fire Department is currently an ISO Class
4/10 rated city
p. 59
Atchison Fire Department 2013 Average
Response Time
For determining the average response time the City of Atchison
has been sectioned into 4 separate districts which encompass
the following areas. Response times are calculated using
dispatch times provided by the Atchison County Dispatch
Center.
 A District: North of Division Street and /or West of 12th
Street
 B District: South of Division Street, East of 12th St, North of
Commercial St.
 C District: South of Commercial St and/or East of 12th
Street
 D District: Any property outside of the corporate city
limits
The average response time for units responding to all
districts in 2013 was 3.77 minutes.
p. 60
Fleet Inventory










2011 Full Size Pumper
1980 100’ Aerial Ladder Platform
2008 Hazmat Support Trailer
1998 Rescue Boat
2008 Hazmat Trailer
2013 Pickup
2001 Chief Officers Vehicle
p. 61
Apparatus Proposed Replacement Years
To maximize firefighter capabilities and minimize risk of injuries, it is important that fire
apparatus be equipped with the latest safety features and operating capabilities. In the last 10
to 15 years, much progress has been made in upgrading functional capabilities and improving
safety features of fire apparatus.
It is a generally accepted fact that fire apparatus, like all types of mechanical devices, have a
finite life. How long that is depends on many factors. Some of those factors are mileage, age,
quality of the preventative maintenance program, quality of the driver training program, quality
of the original builder and components, availability of parts as the apparatus gets older. Most
would agree that age and the timeliness of maintenance are perhaps the most significant
factors in determining how well a fire apparatus ages.
Taking these factors into account the Atchison Fire Department policy for replacement of
apparatus is as follows:
Full Size Pumper
Aerial Apparatus
Support Vehicles
20-25 years
30-35 years
10-12 years
1980 Aerial Ladder Truck
2014
2013 Chevy Pickup
2023
2019
2001 Chief Officers Vehicle
2015
2030
2008 Hazmat Trailer
2023
2022
2036
p. 62
Current Staffing Level
 Current Staffing Level of 19 Firefighters with an
average of 12.06 years of experience
 One Fire Chief
 One ¾ time Administrative Assistant
 14 Personnel are Firefighter II Recognized or above
 8 Firefighters are State Certified Emergency Medical
Technicians
 9 Firefighters are State Certified as First Responders
 2 State Certified Fire Investigators
 1 State Certified EMS Training Instructor
 1 State Certified Juvenile Fire setter Intervention
Specialist.
p. 63
Shift Rotation
 Currently Working 3 Shift system. 6 personnel
assigned per shift and maintaining a 5 man
minimum.
 Chief Officer is assigned to 40 hour work week.
 Administrative Assistant is assigned to an 8 to 3
schedule 5 days per week.
 All personnel are subject to call-back requirements.
 Shift personnel work a 24 hour shift schedule
beginning at 7 A.M. and ending at 7 A.M. the
following day.
 Department is manned 365 days per year.
p. 64
Department Miles Traveled for 2013
Total Miles Traveled 2013 13,204
Car 1
Engine 1
Engine 2
Engine 3
Engine 4
Truck 1
Pickup 1
205
636
240
5501
4946
1266
p. 65
410
Department Miles Traveled for 2012
Total Miles Traveled 2012
Car 1
Engine 1
Engine 2
703
Engine 3
510
13,678
Engine 4
Truck 1
Pickup 1
267
6019
4837
1086
256
p. 66
Department Fuel Usage for 2013
Total Fuel Consumptons 2,428.6 Gallons
Car 1
Engine 1
55.9
72
291.5
135.8
35.4
Engine 2
127.6
271.5
Engine 3
Engine 4
Truck 1
Pick Up 1
1438.9
Fuel Cans
p. 67
Department Fuel Useage 2012
Total Fuel Consumption 2,520.6 Gallons
Car 1
47.4
216.3
320.5
Engine 1
38.6
157.9
Engine 2
256.8
Engine 3
Engine 4
Truck 1
1431.7
Pickup 1
p. 68
Summary of Response Operations
Department currently averages approximately 1000 calls
for service per year
Basic Services Provided











Fire Suppression Activities
First Responder Medical Services
Hazmat Operations (Operational Level Service)
Confined Space Rescue Operations
Extraction Rescue Services
Water Rescue Services
Carbon Monoxide Emergencies
Fire Prevention Programs
Building Inspection Program
Residential Unlock
Standby functions for civic events
p. 69
Training Program
Approximately 616 hours of in house training was
provided to employees covering a variety of subjects
 70 of these hours related to EMT and First
Responder recertification hours required by the
State of Kansas
 Emergency Vehicle Operation training conducted
every 2 years
 20 hours of recertification training conducted
annually for Fire Investigators
 8 hours of recertification training for EMS training
coordinator
 Specialized training is available on a case by case
basis and is funded through the departments
training budget
p. 70
Code Enforcement Program
 2003 International Fire Code
 2003 NFPA Life Safety Code
 All occupancies except single and two family
dwellings are inspected using Kansas State Fire
Marshal’s checklist as a minimum
 656 Occupancies are inspected annually
 All occupancy changes & new occupancies require
review by licensed architect in accordance with
Kansas State Statues
Inspections coordinated with the Kansas State
Fire Marshal’s office include:






Educational Occupancies
Detention Occupancies
Health Care Facilities
Board & Care Facilities
Day Care Occupancies
Flammable Liquid/Gas Storage & Distribution
Facilities
p. 71
Atchison Fire Department 2013 Incident
Summary
100 Series-Fire
200 Series-Explosion
300 Series- Rescue & EMS
400 Series-Hazardous Conditions (No Fire)
500 Series-Service Call
600 Series-Good Intent Call
700 Series-False Alarm & False Call
900 Series Special Type
10
62
6
44
91
90
54
784
Total Responses
p. 72
1141
Atchison Fire Department 2012 Incident
Summary
100 Series-Fire
200 Series-Explosion
300 Series- Rescue & EMS
400 Series-Hazardous Conditions (No Fire)
500 Series-Service Call
600 Series-Good Intent Call
700 Series-False Alarm & False Call
800 Series-Severe Weather & Natural Disaster
900 Series-Special Type
0
75
49
2
60
97
53
635
ofTotal Responses
p. 73
971
Smoke Detector Program
 Provisions of the State of Kansas Smoke Detector act
require homeowners and landlords to provide smoke
detectors on every level of single and two family dwellings
 Department personnel check for compliance of the act on
all non-medical emergency incidents
 If residence is non-compliant homeowners are provided
smoke detectors at no cost
 If rental property landlords are notified and required to
become compliant with the act
 Number of detectors given away in 2013 was 1
 Program is funded through donations and department
operating budget
p. 74
Public Education Program
 Approximately 400 children and adults tour the station
annually and are taught fire prevention techniques
 225 4th grade students participate in the 4 week Junior Fire
Marshal Program each year
 Approximately 2,500 publications, furnished by the
National Fire Safety Council and paid for by local donations
are distributed to citizens of the community
p. 75
Summary
Overall 2013 remained a productive year for the Atchison Fire
Department with an increase in responses mainly due to an
increase in medical calls.
Several improvements were made to the department facility with
the installation of energy efficient doors and windows. This
should reduce the energy foot print for this facility and reduce
overall energy consumption.
2013 was the first full year of service for the department’s newest
pumper. This equipment has provided a safer and more advanced
platform for our personnel as they perform their required task.
As in previous years the Atchison Fire Department continues its
commitment to provide a professional and cost effective service to
the residents of the City of Atchison.
p. 76
Michael Mc Dermed
Fire Chief
Sidwell Jones
Administrative Assistant
Lee Kipple
Captain/Platoon Commander
Ted Graf
Ronald Pennington
Mike Wahwahsuck
Lieutenant
Pat Weishaar
Lieutenant
Bill Andre
Lieutenant
Curtis Webb
Firefighter
Eric Cairo
Firefighter
Scott Smith
Firefighter
Rod Aversman
Firefighter
Jeremy Turpin
Firefighter
John Rasmussen
Firefighter
David Downing
Firefighter
Nick Martinez
Firefighter
Bill Seager
Firefighter
J Genail
Firefighter
Rick Vice
Firefighter
Zach Dains
Firefighter
p. 77
DECEMBER 2013 FINANCIAL STATEMENTS
NO TE : W H I L E T H E S E S T A T E M E N T S R E F L E C T O U R C A S H P O S I T I O N A T 12/ 31, T H E
FIGURES PRESENTED HERE ARE NOT FINAL FOR DECEMBER BUSINESS AS THE BOOKS WILL
NOT CLOSE UNTIL FINAL ENCUMBRANCES ARE R ECEIVED AND PAID, INCLUDING PURCHASE
CARD STATEMENTS. ALSO, THERE ARE MANY ADJUS TING ENTRIES TO BE MADE, I.E.
PAYROLL ACCRUALS FOR THE LAST WEEK OF DECEMBER , UTILITY REVENUES, AND
FRANCHISE FEE REVENUES.
GENERAL FUND
Revenues: As of December 30, 2013, the General Fund has collected 99% of its budgeted
revenue. Ad Valorem property taxes make up 28% of the general fund revenue stream. We
received our last distribution from the County Treasurer in October. We collected 101% of the
budgeted property taxes for the year.
Sales tax collections for the month of December were up 11% from the monthly budget
benchmark, but are down almost 5% year-over-year. Sales tax reflects October business, with
the possible exception of a key retailer who may be on an alternate reporting schedule. See the
attached sales tax revenue analysis for more detail.
Franchise fee collections are ahead of the budget benchmark by three percentage points. Due to
a customer overpayment, the City did not receive any franchise payments from Kansas Gas
Service from July through November. Kansas Gas Service reimbursed the customer and withheld
the City’s franchise payments until the City’s account was fully debited, and the City received a
small payment in December. See the attached Franchise Revenue analysis for more detail.
Collection of fines and municipal court fees did not meet projections for 2013, but assessment of
fines/fees finished ahead of target. At $263,083, total assessment of fines and fees was 20%
over the 2013 target. $145,227 of the fines assessed are still outstanding. In 2013, we collected
$188,080 in fines and fees but only $117,856 were from 2013 cases.
December fines & forfeiture revenues were $12,450. We ended the year 18% below the
budgeted target of $165,000 for the year. December municipal court fee revenues are $4,968.
Court fee revenues for 2013 were 3% below the budgeted target of $55,000 for the year. The
2014 budget projections for this revenue source were lowered to $130,000 for fines & forfeitures
and $40,000 for municipal court fees.
12_2013 Financial Summary
p. 78
Expenditures: We have spent 94% of budgeted expenditures available as of December 31. As of
this date, 51 weeks - or 98% - of payroll has been expensed. The payroll expense for the last
week of December will be accrued as part of the final closing process.
Six divisions finished the year with expenditures over budget: Fire, Parks, Oak Hill Cemetery,
Municipal Pool, Fleet Maintenance, and Santa Fe Depot. The Fire Department went over budget
due to higher than projected workers compensation insurance costs and employee health
insurance costs. Parks overspent projections due to costs incurred for professional electric repair
services, increased utility costs and fuel expenses. The Oak Hill Cemetery expenditures are high
due to stone repair costs, Fleet Maintenance went over budget for parts and materials, and the
Municipal Pool incurred higher than budgeted salaries and parts and materials expenses. The
Santa Fe Depot went over budget for expenses related to building and grounds maintenance, as
did City Hall. A costly elevator repair related to a power surge and costs related to improvements
caused the overage in City Hall’s budget and the Depot’s overage was due to termite treatment
costs and a heater repair. Overall, spending in the General Fund remained within budget.
OTHER FUNDS
The Insurance Reserve Fund went over budget due to higher than anticipated insurance claims;
however, these expenses are partially offset by higher revenue from insurance claims. Per state
statute, this fund does not require adoption of an amended budget.
All budgeted funds finished 2013 within budget.
12_2013 Financial Summary
p. 79
CASH & BUDGET STATEMENT
Dec-13
Fund
General
Cash Begin
Bal
$ 1,912,186
Revenue
$
Expenses
346,195
$
City Manager
Human Resources
Finance
Court
I/T
Risk Management
General Government
Transfers to Other Funds
Contingency
Police
Animal Control
Fire
Public Works Admin
Streets
Parks
Oakhill Cemetery
Amelia Earhart Airport
Municipal Pool
Fleet Maintenance
501,214
Change in
December 2012
Available Cash Cash End Bal Cash End Bal
$
(28,144) $ 1,729,024
$
1,968,479
Budget
YTD Rev
YTD Exp
$ 8,355,028
$ 7,876,627
$ 7,901,779
Net
Encumbrance
$
30,896
20,123
26,158
26,837
4,434
8,023
140,335
3,170
100,140
76,588
19,364
10,771
400
1,085
194
13,689
192,391
92,707
437,301
106,589
44,000
110,559
607,787
1,135,000
250,000
1,640,790
50,162
1,252,108
984,669
186,805
144,029
8,350
121,138
87,297
104,567
188,890
91,704
392,047
104,867
24,040
106,376
594,165
1,135,000
14,483
1,587,111
47,827
1,262,070
972,773
174,344
149,630
8,922
74,484
94,190
120,322
Engineering
11,203
162,735
153,098
-
Community Development
City Hall
30,140
5,475
462,411
65,800
418,490
90,148
16,597
3,173
1,494
1,591
14,996
65,437
27,400
12,619
50,410
33,770
Project Concern
Atchison Heritage Conference Center
Santa Fe Depot
Motor Fuel
Special Alcohol
Special Parks
Watershed
Insurance Reserve
$
31,578
71
$
31,507
198,636
6,726
6,726
2,172
5,567
8,303
$
$
(3,679) $
20,891
15,752
188,825
14,060
14,640
152,241
27,000
32,000
270,923
32,136
32,140
243,390
25,305
31,029
176,135
41,156
-
-
$
41,156
39,493
17,000
25,755
24,093
19,733
9,026
$
-
$
$
27,079
$
283,493
$
275,885
$
116
80
(43)
3770
271,456
126
291,359
1,615,431
15,000
350,091
90,733
(5,000) $
301,359
11,454 $ 1,886,244
259,902
1,649,596
565,738
4,041,459
579,961
4,066,724
533,504
3,722,831
6,883
Wastewater
Refuse
1,650,259
170,163
162,178
53,068
40,958
24,316
15,272 $ 1,786,751
(2,620) $
196,296
1,374,757
239,284
1,636,808
530,621
1,812,087
523,271
1,377,370
523,856
(49,550)
460
94.21%
98.12%
98.83%
89.65%
98.38%
54.64%
96.22%
97.76%
100.00%
5.79%
96.73%
95.34%
100.68%
98.69%
95.06%
103.36%
106.85%
59.96%
107.79%
109.99%
9,638
94.08%
60,518
86.91%
(21,175) 132.18%
2,377
84.15%
14,984
77.10%
(2,600)
$
685
109%
95.75%
91.19%
96.97%
64.97%
(7,093) 141.72%
32,234
94.30%
325,511
91.95%
209,888
87.18%
7,226
98.64%
12,037
2,380
971
94,914
$ 5,939,527 $ 942,155 $ 1,172,374 $ (12,717) $ 6,197,805 $ 5,739,531 $ 15,760,070 $ 15,467,976 $ 14,587,358 $ (10,500) $ 1,162,212
p. 80
% Spent
484,145
3,617
1,083
45,254
1,722
19,960
4,183
13,622
235,517
53,679
2,335
(8,527)
12,898
9,225
(4,835)
(572)
48,499
(6,805)
(10,451)
1,435
1,002
(3,236)
765
1,845
88
5,304
Debt Service
Water
TOTAL
Remaining
$
92.63%
Fund
Wastewater CIP
Water CIP
Equipment Reserve
Grants
Revolving Loan Fund
Riverfront Development
Capital Projects
Santa Fe Depot Fund
Jackson Park
Fire Insurance Proceeds
Amelia Earhart Trust
Veterans Park Oversight
Various donation
HOME Grant
TOTAL
$
Cash Begin Bal
1,731,542
340,204
820,864
(1,206)
1,600
1,745,476
25,322
9,973
(176)
33,301
1,299
29,466
2,269
$ 4,739,934
CASH & BUDGET STATEMENT (OTHER FUNDS)
Dec-13
Change in
Available
Revenue
Expenses
Cash
Cash End Balance
$
- $
8,356
$
1,723,186 $
340,204
820,864
(1,206)
1,600
360,417
(6,965)
1,378,094
25,322
464
464
9,973
(176)
408
107
(9)
33,593
1,299
175
29,641
2,269
$ 583 $ 369,343
$ (6,510) $ 4,364,663
YTD Rev
712,717
99
405,723
15,573
1
4,950,824
17
3
417,933
0
8,349
-
$ 6,511,239
UTILITY STATEMENT
Dec-13
Fund
Water
Wastewater
Refuse
Month
Operating Ratio*
3.86
3.96
2.18
YTD
Operating Ratio
1.09
1.32
1.00
Current Cash
Position
$
1,886,243.84
$
1,786,751.00
$
196,295.83
Number
of Days **
170
398
135
* Operating Ratio:
The Operating Ratio measures the amount of operating revenue versus the total amount of operating expenses for a utility system (revenues./expenses = operating ratio).
The minimum standard for an operating ratio for a utility system is 1.0 meaning there is enough operating revenue to cover operating expenses.
A financially healthy utility system needs to maintain an ongoing operating ratio greater than 1 to cover debt service. A ratio of less than 1 indicates there is insufficient revenue to meet current expenses.
** Number of Days:
Number of days the system could sustain operations without generating/collecting any revenue.
p. 81
$
YTD Exp
589,653
(95,663)
199,770
17,169
4,314,360
(9)
540
395,805
9,831
-
$ 5,431,457
C:\Users\debc\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\BBRWMG0U\[Sales Tax Analysis 2013.xlsx]2012
Sales Tax Collection Analysis
2013
City (1%)
Actual
2013
City (1%)
Actual
2012
Difference
County (1%)
Total
Received by
the City
120,785
144,404
122,288
123,159
124,405
131,931
168,666
125,791
121,971
140,375
117,482
134,571
138,613
131,143
128,512
122,801
147,386
150,858
134,709
149,003
136,105
139,324
151,182
126,024
-17,828
13,261
-6,224
358
-22,981
-18,927
33,957
-23,212
-14,134
1,051
-33,700
8,547
76,253
83,620
72,014
71,372
73,768
76,862
92,954
75,436
70,445
81,512
71,959
80,432
197,038
228,024
194,301
194,531
198,173
208,793
261,620
201,227
192,416
221,887
189,441
215,002
Totals - Cash Basis
1,575,827
1,655,660
-79,833
926,626
2,502,453
Less: PY Accrual/Adj.
Add: CY Accrual/Adj.
-265,190
-269,756
Accrual Basis
1,310,637
January
February
March
April
May
June
July
August
September
October
November
December
City of Atchison
Share of
Period Tax
Coll./Vendor
Nov-10
Dec-10
Jan-11
Feb-11
Mar-11
Apr-11
May-11
Jun-11
Jul-11
Aug-11
Sep-11
Oct-11
Sent to
County
203,000
203,000
1,595,000
Monthly Budget - 2013
8.37%
7.92%
7.76%
7.42%
8.90%
9.11%
8.14%
9.00%
8.22%
8.42%
9.13%
7.61%
$
-159,873
406,000
County Portion
Water/WW CIP
1,385,904
406,000
520,626
766,753
City of Atchison 1% Sales Tax Collections
2012
Actual
Budget
Target
Difference
Percentage
January
February
March
April
May
June
July
August
September
October
November
December
120,785
144,404
122,288
123,159
124,405
131,931
168,666
125,791
121,971
140,375
117,482
134,571
133,535
126,338
123,804
118,302
141,986
145,331
129,774
143,544
131,118
134,219
145,643
121,407
(12,749)
18,066
(1,516)
4,857
(17,581)
(13,400)
38,892
(17,752)
(9,148)
6,155
(28,161)
13,164
-9.55%
14.30%
-1.22%
4.11%
-12.38%
-9.22%
29.97%
-12.37%
-6.98%
4.59%
-19.34%
10.84%
Cash Basis
1,575,827
1,595,000
(19,173)
98.80%
p. 82
December
Cash Basis
2012
2013
1,655,660
1,575,827
Increase
-79,833
% Change
-4.82%
Benchmark:
100.00%
100.00%
133,535
126,338
123,804
118,302
141,986
145,331
129,774
143,544
131,118
134,219
145,643
121,407
1,595,000
Target
Accumulative %
8.37%
16.29%
24.05%
31.47%
40.37%
49.49%
57.62%
66.62%
74.84%
83.26%
92.39%
100.00%
City of Atchison,
Kansas Packet
January 21, 2014 City Commission
Meeting
Historical Comparison
City 1% Sales Tax Collections
2013
January
February
March
April
May
June
July
August
September
October
November
December
2012
2011
2010
2009
2008
2007
2006
2005
2004
120,785
144,404
122,288
123,159
124,405
131,931
168,666
125,791
121,971
140,375
117,482
134,571
138,613
131,143
128,512
122,801
147,386
150,858
134,709
149,003
136,105
139,324
151,182
126,024
114,082
132,276
136,522
102,406
138,205
144,748
125,424
120,838
128,684
137,329
134,892
148,539
129,065
111,252
136,484
101,570
136,441
142,026
123,693
133,646
124,181
122,811
128,102
125,117
150,487
110,850
170,011
118,171
103,440
127,252
148,736
108,094
115,102
119,603
131,191
142,868
159,796
148,439
138,433
124,818
139,398
127,384
134,117
141,566
135,336
134,850
126,151
125,845
137,536
147,411
114,904
124,780
140,374
114,323
137,627
128,544
125,790
140,085
111,438
136,931
129,679
141,057
118,953
113,196
141,961
131,641
127,343
138,802
129,699
129,609
131,939
123,470
131,026
137,163
110,293
118,239
132,408
124,582
125,775
130,643
123,392
132,354
139,541
129,893
115,322
118,702
130,692
102,783
122,014
121,759
127,101
124,122
120,453
120,177
124,278
131,685
Totals - CASH BASIS
1,575,827
1,655,660
1,563,945
1,514,388
1,545,805
1,636,133
1,559,743
1,557,349
1,535,311
1,459,088
Annual Budget
1,595,000
1,450,000
1,600,000
1,600,000
1,600,000
1,525,000
1,420,000
1,395,000
-54,195
36,133
-40,257
32,349
115,311
64,088
Difference
-19,173
1,525,000
130,660
1,489,500
74,445
64,388
p. 83
C:\Users\debc\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\BBRWMG0U\[Franchise Analysis 2013 and previous.xlsx]Historical Data 2013
Benchmark
100.00%
CITY OF ATCHISON, KANSAS
FRANCHISE REVENUE ANALYSIS
Transported
Gas
2013
Month
Kansas
Allegiance Gas Services
January
February
March
April
May
June
July
August
September
October
November
December
12,224.87
Totals - Cash Basis
48,443.68
Less: PY Accrual/Adj.
Add: CY Accrual/Adj.
12,224.87
0.00
39,607.91
Budgetary Basis
36,218.81
204,195.30
VARIANCE
46,550.00
1,893.68
% Collected - Cash Basis
13,321.21
17,668.38
53,673.06
AT & T
Century Link
Bradken
Excess Fees
Remitted
Totals
81,922.60
88,211.18
81,433.27
80,858.70
74,728.11
74,402.90
80,214.27
95,674.13
91,652.49
98,634.84
83,374.41
76,341.52
2,564.07
2,799.10
2,640.71
2,616.93
2,592.18
2,500.75
2,551.03
2,596.25
2,504.65
2,453.76
2,415.74
2,388.15
104.35
243,803.21 1,007,448.42
30,623.32
104.35
7,602.72
0.00
114,484.27
147,823.07
84,073.98
129,936.57
133,735.40
152,699.37
85,476.64
110,097.66
94,157.14
112,158.92
87,541.80
85,840.88
0.00
1,338,025.70
81,922.60
0.00
2,564.07
0.00
0.00
3,139.73
0.00
0.00
139,459.18
0.00
925,525.82
28,059.25
104.35
4,462.99
0.00
1,198,566.52
165,600.00 1,050,000.00
78,203.21
-42,551.58
33,001.00
-2,377.68
0.00
104.35
9,000.00
-1,397.28
0.00
1,304,151.00
33,874.70
46,460.94
43,093.90
75,795.72
11,827.28
11,070.32
7,111.21
104.07%
Westar
Energy
147.22%
95.95%
92.80%
3,139.73
2,711.34
1,751.65
#DIV/0!
84.47%
#DIV/0!
102.60%
Benchmark:
TOTALS
100.00%
2013
2012
2011
2010
2009
2008
2007
2006
2005
2004
Allegiance Communications
48,444
Kansas Gas Service
243,803
Westar Energy
1,007,448
AT & T
30,623
Embarq
104
Bradken
7,603
42,783
148,217
1,101,783
32,673
24
12,108
49,813
177,913
998,369
34,787
0
10,241
52,906
188,154
535,473
35,097
342
8,513
59,192
198,124
475,748
44,385
462
8,647
57,790
223,028
512,786
38,622
453
20,114
62,981
207,549
457,421
40,317
461
18,140
64,293
241,037
484,105
40,171
408
22,903
68,540
172,014
504,285
45,168
387
15,643
74,600
168,816
334,997
39,969
410
11,839
Totals - Cash Basis
1,337,588
1,271,123
820,485
786,558
852,793
786,869
852,917
806,037
630,631
(2,593)
7,730
(32,735)
37,182
1,338,026
Accrual Adjustment
33,141
22,188
616
Total - CAFR
1,338,026
1,337,588
1,304,264
842,673
787,174
850,200
786,869
820,182
843,219
630,631
Budget
1,304,151
1,089,800
1,129,980
800,000
815,000
825,000
825000
700,000
610,500
610,500
33,875
247,788
-38,131
152,917
195,537
20,131
Variance
141,143
20,485
-28,442
27,793
Historical Data 2013Franchise Analysis 2013 and previous.xlsx
p. 84
p. 85
p. 86
p. 87
p. 88
CITY COMMISSION MEETING
CITY OF ATCHISON, KANSAS
COMMISSION ROOM, CITY HALL
JANUARY 6, 2014, 4:30 P.M.
MEMBERS PRESENT:
Mayor David Butler, Commissioners Jack Bower, Rita Hartman, Larry Purcell,
and Allen Reavis.
OTHERS PRESENT:
City Manager Trey Cocking, City Clerk Debra Clem, City Attorney J. David
Farris, Community Development Director Stefanie Leif, Utilities Director Mike
Mathews, Fire Chief Michael E. McDermed, Public Works Director Justin
Pregont, Police Chief Mike Wilson, Recording Secretary Kathryn Soph, and
others.
I.
CALL TO ORDER.
Mayor Butler called the meeting to order at 4:30 p.m.
II.
INVOCATION.
Rev. Lee Hendon, First Christian Church, gave the invocation.
III.
PLEDGE OF ALLEGIANCE.
IV.
PROCLAMATIONS.
None.
V.
PUBLIC FORUM.
No comment.
VI.
NEW BUSINESS.
A.
AN ORDINANCE ESTABLISHING AN ECONOMIC DEVELOPMENT ADVISORY GROUP IN
THE CITY OF ATCHISON, KANSAS. (Ordinance No. 6469):
Ms. Leif explained the purpose of the proposed advisory group. She recommended that Section 4
(Qualifications of Members) be amended to include members who have significant interest in the
Atchison community.
Commissioner Hartman moved to adopt Ordinance No. 6469 as amended, seconded by
Commissioner Reavis. The motion carried by a 5-0 vote.
B.
2014 LEGISLATIVE POLICY AGENDA:
Mr. Cocking summarized the proposed 2014 policy agenda.
Commissioner Hartman moved to adopt the 2014 legislative policy as presented, seconded by
Commissioner Bower. The motion passed 5-0.
C.
A RESOLUTION OF THE CITY OF ATCHISON, KANSAS, APPROVING AN AMENDMENT
TO AN APPROVED DEVELOPMENT AGREEMENT. (Resolution No. 2926):
p. 89
Ms. Leif explained the current development agreement with Stresscrete requires that the company
maintain 55 employees during the time of the tax abatement. The company is requesting that the
number of employees be reduced to 45 through year 2018. Stresscrete also agreed to donate sign
poles for the future way finding signage project.
Royce Faucett, Stresscrete representative, said the company was perhaps too optimistic with the
original development agreement. He said the company continues to grow, and their ultimate goal is to
eventually exceed 75 employees.
Commissioner Bower made a motion to adopt Resolution No. 2926, seconded by Commissioner
Reavis. The motion carried 5-0.
D.
WASTEWATER TREATMENT PLANT UV SYSTEM REPAIRS:
Mr. Mathews explained the damage and repairs needed to the UV system. Commissioners directed
staff to consult engineers on solutions to algae problems.
Commissioner Hartman moved to approve the bid from Ray Lindsey Company in the amount of
$17,962.57. Commissioner Purcell seconded the motion. The motion passed by a 5-0 vote.
E.
2014 WORKERS COMPENSATION INSURANCE:
Mr. Cocking noted there was a 5% premium increase.
Commissioner Hartman moved to approve renewal of 2014 KMIT workers compensation insurance
and authorize premium payment of $148,213, seconded by Commissioner Bower. The motion carried
5-0.
VII.
COMMUNICATIONS.
A.
BCI ALLEGIANCE, LLC – NOTICE OF RATE INCREASE FOR 2014.
B.
ATCHISON LIBRARY BOARD MINUTES FROM OCTOBER 28, 2013.
VIII.
CONSENT AGENDA
A.
APPROVE THE MINUTES FROM THE ATCHISON CITY COMMISSION MEETING OF
DECEMBER 16, 2013.
B.
2014 CITY ATTORNEY CONTRACT.
C.
2014 MUNICIPAL JUDGE CONTRACT.
D.
A RESOLUTION FIXING THE TIME AND PLACE AND PROVIDING FOR NOTICE OF
HEARING BEFORE THE GOVERNING BODY OF THE CITY OF ATCHISON, KANSAS AT
WHICH TIME AND PLACE THE OWNER, HIS AGENT, LIEN HOLDERS OF RECORD, AND
OCCUPANTS OF THE STRUCTURES HEREIN DESCRIBED MAY APPEAR TO SHOW
CAUSE WHY SUCH STRUCTURES SHOULD NOT BE CONDEMNED AND ORDERED
REPAIRED OR DEMOLISHED AS UNSAFE OR DANGEROUS STRUCTURES. (Resolution No.
2924).
p. 90
Commissioner Bower made a motion to approve the Consent Agenda as presented. Commissioner
Reavis seconded. The motion carried 5-0.
IX.
INFORMATIONAL ITEMS.
Mr. Cocking announced the next meeting will be on Tuesday, January 21st.
Chief Wilson spoke in tribute to the Atchison Police Department’s canine officer Bear, who recently
passed away from kidney disease. A memorial service was scheduled for January 10th.
Mr. Cocking gave a status report on the signage for naming K-7 Highway “Sgt. David Eznbrenner
Memorial Highway”.
Mr. Pregont announced City crews will begin distributing the remaining trash carts.
X.
GOVERNING BODY COMMENTS.
Mayor Butler and Commissioner Reavis discussed flu prevention measures.
Commissioner Hartman asked for updates at the next meeting from the Downtown Coordinator and
status of the Atchison Heritage Conference Center renovations.
Commissioner Bower expressed appreciation for people who work outdoors in the extreme winter
weather.
XI.
PUBLIC FORUM.
No comments.
XII.
EXECUTIVE SESSION.
None.
XIII.
ADJOURNMENT.
The meeting adjourned at 5:37 p.m.
Approved this ____ day of __________, 2014.
Debra A. Clem
City Clerk
p. 91
(FIRST PUBLISHED IN THE ATCHISON DAILY GLOBE ___________ 2014)
ORDINANCE NO. 6470
AN ORDINANCE PURSUANT TO K.S.A. 12-520
ANNEXING LAND ADJACENT TO THE CITY OF ATCHISON
WHEREAS, the City of Atchison is the owner of the following-described property
located outside the corporate limits of the City of Atchison but within Atchison County,
Kansas, to-wit:
THE EAST HALF OF TRACT XI IN THE NORTHEAST QUARTER OF
SECTION TEN (10), TOWNSHIP SIX (6), RANGE TWENTY (20) EAST
ACCORDING TO THE RECORDED PLAT AND FIELD NOTES FOR
HENRY CHRISTIAN JACOBSEN, SAID PLAT AND FIELD NOTES FILED
FOR RECORD IN SURVEY RECORD IN REGISTER OF DEEDS
OFFICE, ATCHISON COUNTY, ATCHISON, KANSAS, JULY 27, 1962 AT
10:00 A.M. AND IN THE COUNTY ENGINEER'S OFFICE OF ATCHISON
COUNTY, KANSAS, IN BOOK 4 OF SURVEYS, PAGE 336-A; SAID
TRACT XI CONTAINING .155 ACRES, MORE OR LESS
and;
WHEREAS, the land adjoins the corporate limits of the City of Atchison; and
WHEREAS, the City of Atchison desires to annex said land into the City of
Atchison;
WHEREAS, said annexation is authorized by K.S.A. 12-520(a)(3);
NOW THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE
CITY OF ATCHISON, KANSAS:
SECTION 1. That the above-described land is hereby annexed and made a part
of the City of Atchison, Kansas.
SECTION 2. This ordinance shall take effect and be in full force from and after
its publication in the official city newspaper.
PASSED AND APPROVED by the governing body of the City of Atchison,
Kansas, this _____ day of _________, 2014.
p. 92
__________________________________
David W. Butler
MAYOR
ATTEST:
_____________________________
DEB CLEM
CITY CLERK
p. 93
21, 2014by
Citythe
Commission
Meeting
Packet at the Tax Sale
Property on US 59 January
purchased
City of
Atchison
10
nC
iso
ch
At
ity
Lim
it
10
092
TH
274
RD
US
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59
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IG
US
H
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IG
9
City of Huron
City of Lancaster
City of A t ch is on
City of Muscot ah
City of Ef fi ngham
This data se t was developed as p art of a p roject to define the extent of property ow nership lines in Atchison County, Kansas for referen ce pu rposes only.
The data provid ed on this site are prepared for the inventory of real property in Atchison County, KS and a re compiled from recorded plats, deeds, and other public records and data.0
This data is for info rmational purp oses only and should not be substituted for a true title search, prope rty appra isal, survey, or for zon ing verification .
Atchison County, KS assumes n o legal responsibility for the information contained in this data .
Map data are based on the Kansas State Plane coordinate system, NAD 1983 . CRP calculations based on Appraiser Pa rcel GIS data.
Date of Aerial Image: March 2012
p. 94
140
280
Feet
Date: 1/13/2014
Time: 11:33:34 AM

City of Atchison, Kansas

Transcription

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