FINANCE, ORGANIZATION AND PERSONNEL

FINANCE, ORGANIZATION AND
PERSONNEL COMMITTEE
Council Chambers A
June 13, 2013
6:30 PM
Mitchell H. Greenwald, Chair
Kris E. Roberts, Vice Chair
Philip Dale Pregent
Terry M. Clark
Thomas F. Powers
I.
COMMUNICATION
Chris J. Tasoulas - Potential for Former YMCA
Property to be used for Parking
2.
COMMUNICATION
Lee Perkins/Cheshire TV - Annual Plan and Budget
for FY 2013-2014
3. MEMORANDUM
Parks, Recreation & Cemeteries Director - Status of
Splash Pool in Wheelock Park
4.
Airport Director - Airport Terminal Restaurant
MEMORANDUM
5. MEMORANDUM
Airport Director - Grant Offer - Runway 2-20
Rehabilitation Project
6. ORDINANCE
0-2013-03: Relating to Class Allocations and
Salary Schedules
7.
RESOLUTION
R-2013-09: Relating to the Appropriation of Funds
for the Consolidated Infrastructure Project
8. RESOLUTION
R-2013-08: Relating to the 2013/2014 Fiscal Year
Operating Budget
More Time
A. Options for Provision of Emergency Services
Possible Non-Public Session
In City Council June 6, 2013.
Referred to the Finance, Organization and
Personnel Committee, which will meet on
Thursday, June 13, 2013 at 6:30 PM, Keene
City Hall. You are hereby notified of the
above meeting and requested to be present.
MGJ REALTY, LLC
P. 0. BOX 562
103 WINCHESTER ST
T 603-352-5843 / F 603-357-1785
May 28, 2013
City Clerk
nonorable Mayor and City Council:
I am proposing an economical and immediate solution to the shortage of downtown parking. As you
know, I own the old "Y" property and have retained Brickstone to layout a parking !ot on said property.
They created 79 slots. Enclosed is a copy of the layout.
Consideration could be given to adding a second floor deck, tie it in with the parking deck behind City
Hall, utilize the Washington Street Entrance and create another 80 or more slots. With the additional
parking on Roxbury Street, employees that park in Wells Street garage could then park at Roxbury
Street. The vacated spaces would then be available for tenants and patrons of the Railroad property.
This gives the City and MEDC time to study where a parking garage would best serve the community.
Sincerely
MGJ Realty, LLC
Chris J. Tasoulas
c:
Enclosure:
Connecting The Community
2012-2013
Annual Plan and Budget
Introduction
2013 beings our eighth year of operating the public access channel and production
facility for Keene, Marlborough and Swanzey. We're excited about what this year will
bring. We have a solid Board of Directors, an excellent staff of eight dedicated
employees, and a very active membership of local producers. Together everyone works
towards carrying out our mission statement;
"CTV exists to encourage citizens to exercise their right to free speech, and to foster
awareness of their community through democratic use of electronic media by providing
access to cable television and for the purpose of non-commercial communication within
the community."
Best Practices
We will continue to make the best possible use of Franchise Fees to return the highest
possible value to the community. By carefully selecting staff and equipment we will
continue to maximize the value of the money we receive so that we are always on the
cutting edge of our field without risking the stability of the organization.
We will continue to provide low and no-cost coverage of important community events
and produce programming of interest to the entire community. Our community
appreciates, and even expects professional coverage of local events, and we're proud to
meet that need whenever possible.
We will continue to work with local schools, non-profits, and government to help them
craft and communicate their message to the community. We are in a unique position to
use our skills and tools to assist these groups in getting their message out to the
community, and we are pleased to be able to provide the support they need.
We will continue to provide members with first come, first served, non-discriminatory
access to equipment, facilities and training to allow them to produce content on any
subject they choose. The most important aspect of our mission is to be stewards of the
First Amendment.
We will continue to provide first class service to our members and members of the
community at large. We take great pride in helping people learn this exciting new skill so
they can use it to have their voice heard.
We will continue to encourage producers to make the highest quality programming
possible without compromising our "hands off' approach to content.
We will continue to offer one-on-one training to our members. Our one-on-one training
method has worked extremely well for several years, and has significantly increased the
number of members that actually start participating, as opposed to just filling out a form
and then forgetting about their ideas.
Goals For The Coming Year
We intend to continue the most basic of services, accepting programming from anyone
who submits it, and cablecasting it on the system in a first come-first served,
nondiscriminatory way. Independent producers account for nearly all of the locally
produced programming, and we expect to have approximately 2000 hours of locally
produced original programming in the coming year, with an additional approximate 4000
hours of repeats of that programming. We will continue to fill the remaining time with
programming imported from a variety of sources to meet community needs and to
demonstrate the types of programming that can be created.
This is going to be another big year for us! We have several changes that will be coming
that will be significant for our organization, our members, and the community at large.
This year we will be continuing our plan to replace all of our cameras. Our current
cameras were planned to last 3-5 years, and we've managed to get seven years out of
them so far! We've begun the process of replacing the cameras, and we are on track to
have them all replaced by the end of FY 2013-2014. The new inventory will consist of
entry level, user friendly cameras for those new to video production, professional grade
cameras for those with more experience, and network-broadcast quality cameras for our
studio and staff and volunteer use in the field. These cameras will be tapeless, which will
save money on tape and maintenance. We are already seeing a significant improvement
with the cameras we've purchased.
Last year we had hoped to launch an initiative aimed at increasing our value to local
non-profits. Unfortunately the resources weren't available to do it properly so we delayed
that until this year. We hope to roll that out after the first of the year. We will be offering
free workshops directed towards helping them best use our resources and services to
communicate their message effectively to viewers.
In the area of educational access, we will continue to work with the Keene and
Monadnock School districts to provide them with support. In addition, we will be
increasing our involvement with the TV Production program at the Cheshire Career
Center, and helping them transition into their new plans to increase the volume of
programming they create for the school and the community at large.
We'll also be starting the process of working with the elementary schools, as well as the
schools in Marlborough and Swanzey to provide them with video production and support
their curriculum in any way that we can.
We are still hoping to increase our support of the various City departments by working
with them to develop a method of communicating their missions and projects to the
community. The City of Keene has demonstrated an interest in using video to
communicate with residents in the past, and we believe we can help with that.
And Beyond
Cheshire TV has grown faster than we had hoped, and probably faster than most people
imagined it would. We're proud of our history and look forward to many more years of
serving the community. One of the biggest challenges we are currently facing is the
saturation of our broadcast schedule. As we continue to grow, and the producers and
viewers continue to demand more and more from their local channel, we are rapidly
running out of "time slots" in our schedule. Most producers create a new episode each
week, and most prefer to have their program available to the viewers in what would be
considered "prime time" viewing hours. The addition of the Council committee meetings,
which can be several hours long each week, and the future addition of school board
committee meetings add to this programming density, and our already crowded
primetime schedule is almost completely saturated.
The majority of communities with PEG access start with a channel each for public,
education and government access, allowing for a logical separation of the kinds of
programming on each of those channels, but in Keene we started with only one. The
Franchise Agreement allows for an additional channel to be added when certain criteria
are met, however the criteria are problematic in that they require fourteen hours per day
of non-repeating locally produced programming for a period of eight weeks. This is
nearly impossible to accomplish in the real world and is not something that is done at
any other access center in the country.
To solve this problem, we have requested a review and possible amendment of this
provision of the Franchise Agreement at the technology review due to take place this
year. Channel capacity is one of the topics covered by the technology review provision,
and Time Warner has channel space in reserve in the event that we meet the criteria for
an additional channel. By adding one additional channel, we can separate the public
access programming from educational and government access programming, and
provide live coverage of meetings, as well as significantly more replays of meetings.
Time Warner has indicated that they are willing to consider, so we will be working with
them and the City Manager to make that second channel a reality.
The largest part of our long term plan is an understanding of how fast our industry
changes, and how we can best take advantage of new technology and trends. As we
provide our services and resources to the community, we will constantly evaluate how
well our system is working and make changes accordingly. Part of our plan for the
future is to staff our operation with dedicated people who possess the unique
combination of a passion for our mission, a long term view of our opportunities, a
background or strong interest in media, and a willingness to do the hard work that it
takes to guarantee success in our unique niche. We will combine this with constant
training and education of our staff, professional development, and keeping up to date
with industry standards and practices without regard to our size or scope of operation.
2013-2014 Budget
Ordinary Income/Expense
Income
1900-0perations Revenue
1905-Production Services
1906-Equipment Rental
1910-Materials
1915-Membership Fees
2,000.00
500.00
5,000.00
200.00
1930-Duplications
6,000.00
1900-0perations Revenue - Other
4,000.00
Total 1900-0perations Revenue
17,700.00
1940-Business Services
1941-DVD Creation
3,000.00
1942-Film Transfer
3,000.00
1945-Duplications
3,000.00
1948-Editing
1,000.00
1953-Video Project
4,000.00
1956-Web Conversion
2,000.00
Total 1940-Business Services
16,000.00
1970-Franchise Fee
230,000.00
1980-Fundraising
1981-Poker Tournament
Total 1980-Fundraising
5,500.00
5,500.00
Earned revenues
Interest-savings/short-term inv
Total Earned revenues
Total Income
0.00
0.00
269,200.00
Expens
e
5300-Engineering Services
0.00
5400-Professional Fees
5410-Attorney Fees
0.00
5400-Professional Fees - Other
0.00
Total 5400-Professional Fees
0.00
6600-0ccupancy Expenses
6400-Telephone
1,740.00
6450-Parking Space Rental
3,900.00
6500-lnternet Service Provider
3,000.00
6600-Rent
21,500.00
6700-Fuel Oil
3,700.00
6800-Electricity
2,600.00
6600-0ccupancy Expenses - Other
3,100.00
Total 6600-0ccupancy Expenses
39,740.00
7050-Production Expenses
7052-Duplicator Ink
100.00
7400-Studio Supplies
400.00
7425-Gaff Tape Expendable
400.00
7430-DVD Stock
7431-CD Stock
7435-DVD Sleeves
Total 7050-Production Expenses
2,474.00
40.00
200.00
3,614.00
7200-Administrative Expenses
5150-Bookkeeping
5,000.00
7100-Computer Supplies
7150-Soflware
Total 7100-Computer Supplies
7210-Returned Deposit
7225-0ffice Supplies
2,600.00
2,600.00
0.00
1,200.00
9375-Website Expenses
740.00
9600-Professional Membership
350.00
9630-Postage & Delivery
200.00
Total 7200-Administrative Expenses
10,090.00
7550-Equipment Repair & Maint.
7350-Tech Bench Supplies
400.00
Total 7550-Equipment Repair & Maint.
400.00
7775-Programming
250.00
7850-Craft Services
1,000.00
9100-lnsurance
9110-Commercial Multi Peril
2,111.00
9200-lnsurance Genl Liability
-502.00
9210-Cablecast Liability
1,672.67
9230-lnsurance-Worker's Comp
3,277.20
9100-lnsurance - Other
Total 9100-lnsurance
697.04
7,455.91
9200-CTV Clothing
500.00
9400-Travel Expenses
9405-Mileage
1,200.00
Total 9400-Travel Expenses
1,200.00
9750-Fundraising Expenses
2,059.99
Depreciation & amortization exp
12,691.00
Misc expenses
Interest expense - general
Total Misc expenses
330.52
330.52
Payroll Expenses
941 Taxes
SUTA
Wages
Payroll Expenses - Other
Total Payroll Expenses
Total Expense
Net Ordinary Income
11,204.41
1,023.74
143,451.88
768.35
156,448.38
235,779.80
33,420.20
Other Income/Expense
Other Income
1000-Refunds
Total Other Income
Net Other Income
0.00
0.00
0.00
Net
Income
33,420.20
City of Keene
New Hampshire
June 11, 2013
TO:
Finance, Organizat{)1d P/nnel Committee
THROUGH: John Maclean, City~r
FROM:
Andy Bohannon, Director of Parks, Recreation & Cemeteri@
SUBJECT:
Status of Splash Pad in Wheelock Park
Recommendation:
Move that the Finance, Organization and Personnel Committee recommend that
the City Manager be authorized to utilize additional funds for the installation of
the splash pad in Wheelock Park.
Background:
The splash pad for Wheelock Park was established in the CIP budget at $64,950
for Fiscal Year 12. Through a review with the City Engineering Department,
general specifications were created for the project. During this process, it was
decided to utilize the US Communities grant program. This process allowed the
City to meet its purchasing guidelines and to sole bid the equipment and
installation. Upon review of the quote for the installation, it was decided that a
local bid could be solicited for additional cost saving measures. However, during
this process, one bid was received and at a significantly higher price than the US
Communities quote for installation.
The US Communities bid through Gametime provided a quote for $58,662.50.
This price included the equipment of $31, 163 and an install price of $27,499.50.
Work not included in the install was the installation of the water line to the site,
concrete work and electrical connections. These items were cost estimated at an
additional $14,225 if completed by City staff.
The following funds of $17,813 would be utilized to cover the cost overage and
provide a contingency should it be needed:
$6813 remaining from FY12 CIP Budget for Pool Filters
$8000 from FY13 01205-62736 Parks Grounds Maintenance
$3000 from FY 13 01301-61315 Assistance: Other Departments
Without the additional funding, the splash pad will not open for the upcoming
summer.
City of Keene
New Hampshire
June 6, 2013
TO:
Finance, Organizatio
Through:
John Maclean, City
FROM:
Ed Mattern, Airport
SUBJECT:
Airport Terminal Restaurant'cJ ,
ager
Dire~\)\___
Recommended Motion:
1. Move that the Finance, Organization and Personnel Committee recommend
that the City Manager be authorized to negotiate with Jim Eddies, LLC,
relative to the development and lease of the restaurant space at the DillantHopkins Airport.
2. Move that the Finance, Organization and Personnel Committee recommend
that the City Manager be authorized to negotiate with Monadnock Aviation,
relative to the use of a portion of its leased premises for the Airport restaurant
development.
Background:
On April 4, 2013, a "Request For Proposals" was issued through the City Purchasing
Department seeking all interested parties in establishing restaurant, food service and/or
catering facilities in the Dillant-Hopkins Airport terminal building. The City received two
proposals in response to this RFP - Jim Eddies, LLC (Mr. James Tempesta) and
Aviatrix (Larry, Robin and Seth Turnbaugh). The City Manager has established a
review Committee to evaluate these proposals based on the criteria established in the
RFP.
The Review Committee was comprised of the following:
Mike Hoefer, Vice-Chair, Airport Advisory Commission
Pete Delaney, Airport Advisory Commission
Robert Bergevin, Airport Advisory Commission
Rebecca Landry, IMS Director
Gary Lamoureux. Fire Chief
Andy Bohannon, Parks and Recreation Director
Ed Mattern, Airport Director
As a result of unavoidable circumstances, Chief Lamoureux was unable to attend the
scheduled presentation/interviews. In an effort to be fair to the proposers, it was
decided to proceed with the remaining six-member Review Committee.
In addition to evaluating the written proposals the review Committee heard
presentations from both parties, followed by a question and answer period. At the
conclusion of this process each Committee member rated the proposal/presentation
based on the criteria contained in the RFP. The Committee believed that both parties
submitted proposals consistent with the intent of the RFP. Scoring tabulation is as
follows:
Aviatrix
Mike Hoefer
Peter Delaney
Robert Bergevin
Rebecca Landry
Andy Bohannon
Ed Mattern
TOTAL POINTS
Average Score
83
70
55
72
73
83
436
72.7
Jim Eddies
79
54
100
. 81
46
86
446
74.3
Subsequent to the completion of the evaluation forms and further discussion by the
Committee, members expressed a desire to conduct a second interview with each party
to clarify certain information. During the process of scheduling these meetings, the City
received a communication from Robin Turnbaugh (Aviatrix) withdrawing from
consideration, siting the realization that the time required to adequately operate a
restaurant was more that they could commit to at this time.
In the RFP documents, it was suggested that Monadnock Aviation might be willing to
renegotiate its lease agreement with the City in an effort to provide additional space to
the new restaurant, if required. A portion of the Monadnock Aviation space was
originally part of the restaurant, but has been segregated over the years. Jim Eddies
has expressed a desire to explore the possibility of incorporating the Monadnock
Aviation space back into the restaurant space. Therefore, authorization to negotiate
with both Jim Eddies and Monadnock Aviation are recommended.
City of Keene
New Hampshire
June 11, 2012
Finance, Organizatio
TO:
THROUGH: John A. Maclean, Ci
el Committee
lk-Hlf,t.4,.,.-~··
anager
Dir~~
FROM:
Ed Mattern, Airport
SUBJECT:
Grant Offer - Runway
2~habilitation Project
Recommendation:
Move that the Finance, Organization and Personnel Committee
recommend that the City Manager be authorized to do all things
necessary to accept and expend grant offers from the Federal Aviation
Administration and the New Hampshire Department of Transportation,
Bureau of Aeronautics, in the amount of $3, 735, 000 and up to $207, 500,
respectively, for the Runway 2120 Rehabilitation Project at the DillantHopkins Airport. The balance of the project cost of up to $311,250 is the
responsibility of the City.
Background:
The City of Keene and the Dillant-Hopkins Airport have benefited greatly from grants
from the Federal Aviation Administration (FAA) and the New Hampshire Department of
Transportation, Bureau of Aeronautics (NHDOT). These grants have been for
infrastructure improvements including aprons, taxiways, lighting systems, navigational
equipment, maintenance facilities and snow removal equipment. The majority of
funding for AIP projects is provided by the Airport Improvement Program (AIP).
One of these projects is the Runway 2/20 Runway Rehabilitation project at the DillantHopkins Airport. Since, the fall of 2012, the City has been working on this project to
rehabilitate Runway 2/20, which was constructed in 1989. The project has been
designed, engineered and bid. The total cost for the project is $4, 150,000. The City is
anticipating a grant offer from the Federal Aviation Administration in the amount of
$3, 735,000, or 90% of the total project cost. The City is also anticipating a grant offer
from the New Hampshire Department of Transportation, Bureau of Aeronautics, in the
amount of $103,750, or 2.5% of the total project cost. The City would be responsible for
the remaining 7.5%, or $311,250.
There is current legislation pending at the State level that would increase the State's
participation level on certain airport improvement projects to include the Runway 2/20
Rehabilitation Project at Keene from the current 2.5% to 5%. Should that legislation be
enacted, the State's share of the project would increase to $207,500, while the City's
share would decrease by $103,750 to $207,500.
To keep the project on schedule authorization is being sought to accept these grant
offers. At its meeting on April 12, 2013, the Airport Advisory Commission voted
unanimously to recommend that Council authorize the acceptance of these grant offers
for the Rehabilitation of Runway 2/20 at the Dillant-Hopkins Airport.
ORDINANCE
CITY OF KEENE
0-2013-03
In the Year of Our Lord Two Thousand and .................. .Ih.ir.te.e.ll ..................................................................................... .
AN ORD IN AN CE ............... ~e,la,ti?.$. .t~. 9<1~8. .'.°\ll.o.c.a~i~J1 <1!:1.<l. .~a,la,~.y:. ~.c~.e.<l.u.1~8. .............................................................. .
Be it ordained by the City Council of the City of Keene, as follows:
That the Ordinances of the City of Keene, as amended, hereby are further amended by deleting
Section 2-231, "City Council Appointments' Salary Schedules" of Chapter 2, entitled
"Administration;" Section 62-166, "Hourly Wage Schedule for Probationary Public Works;"
Section 62-191, "Probationary Firefighter;" Section 62-192, "Probationary Police Officer;" and
Section 62-194, "Administrative, Office, Technical and Management-Annual Salary Schedule"
of Chapter 62 entitled, "Personnel," and by substituting in lieu thereof the following attached
new sections: Section 2-231, "City Council Appointments' Salary Schedule;" Section 62-166,
"Probationary Public Works Hourly Wage Schedule;" Section 62-191, "Probationary
Firefighter;" Section 62-192, "Probationary Police Officer;" Section 62-194, "Administrative,
Office, Technical, and Management," effective July 1, 2013.
Kendall W. Lane, Mayor
In City Council June 6, 2013.
Referred to the Finance, Organization
and
Personne,J.~tee. ~
I
\J
\j
Oh~'
f.
City Clerk
PASSED
.
.
City Code Section 2-231
COUNCIL APPOINTMENTS
ANNUAL SALARY SCHEDULE
(effective July 1, 2013)
SALARY
!,
!);
y
!);
!,
City Clerk
Citt Attorne):'. Citt_ Mana2er
77,408
95,824
105,858
80,889
110,620
100,137
115,599
84,530
104,642
120,801
88,334
109,351
126,238
92,309
114,271
130,024
117,700
96,463
Performance review and consideration of salary level increase to be
conducted in March of each year.
City Code Section 62-166
PROBATIONARY PUBLIC WORKS
HOURLY WAGE SCHEDULE
Non Union
(effective July 1, 2013)
STEP
~
l
GRADE
H 1
H 2
H 3
H 4
H 5
H 6
H 7
H 8
H 9
H 10
H 11
H 12
12.52
13.07
13.66
14.25
14.91
15.58
16.26
17.02
17.78
18.54
19.43
20.29
l
13.45
14.06
14.68
15.33
16.04
16.74
17.51
18.27
19.10
19.97
20.88
21.81
1
14.06
14.68
15.33
16.04
16.74
17.51
18.27
19.10
19.97
20.88
21.81
22.83
14.68
15.33
16.04
16.74
17.51
18.27
19.10
19.97
20.88
21.81
22.83
23.83
CLASS ALLOCATION
GRADE
H 2
H 4
H 5
H
H
H
H
7
8
9
10
H 11
H 12
Maintenance Aide I; Recycler I; Recycler I/Attendant
Water & Sewer Service Aide I
Maintenance Aide II; Motor Equipment Operator I; Recycler II;
Water & Sewer Service Aide II
Mechanic I
Motor Equipment Operator II
Mechanic II; Sign Maker; Maintenance Mechanic
Highway Foreman; WWTF Operator; Solid Waste Foreman; WTF Operator;
Maintenance Technician I
Water Meter Technician; Maintenance Electrician
Water & Sewer Foreman; Maintenance Technician II; Shop Manager; Lead Utility Operator
Waste Operations Foreman
City Code Section 62-191
PROBATIONARY FIREFIGHTER
HOURLY WAGE SCHEDULE
(effective July 1, 2013)
STEP
1
GRADE
F I
$18.42
City Code Section 62-192
PROBATIONARY POLICE OFFICER
HOURLY WAGE SCHEDULE
(effective July I, 2013)
I
GRADE
p 1
$20.15
City Code Section 62-194
ADMINISTRATIVE AND CLERICAL
ANNUAL SALARY SCHEDULE
Non Union
(effective July 1, 2013)
STEPS
GRADE
s 1
s 2
s3
s4
s5
s6
s7
s8
s9
s 10
s 11
s 12
s 13
s 14
s 15
s 16
s 17
s 18
s 19
s 20
s 21
s 22
s 23
s 24
s 25
s 26
s 27
s 28
s 29
l
2-
26,916
28,127
29,393
30,716
32,098
33,542
35,051
36,628
38,276
39,998
41,798
43,679
45,645
47,699
49,845
52,088
54,432
56,881
59,441
62,116
64,911
67,832
70,884
74,074
77,407
80,890
84,530
88,334
92,309
28,127
29,393
30,716
32,098
33,542
35,051
36,628
38,276
39,998
41,798
43,679
45,645
47,699
49,845
52,088
54,432
56,881
59,441
62,116
64,911
67,832
70,884
74,074
77,407
80,890
84,530
88,334
92,309
96,463
.1
29,393
30,716
32,098
33,542
35,051
36,628
38,276
39,998
41,798
43,679
45,645
47,699
49,845
52,088
54,432
56,881
59,441
62,116
64,911
67,832
70,884
74,074
77,407
80,890
84,530
88,334
92,309
96,463
100,804
1
30,716
32,098
33,542
35,051
36,628
38,276
39,998
41,798
43,679
45,645
47,699
49,845
52,088
54,432
56,881
59,441
62,116
64,911
67,832
70,884
74,074
77,407
80,890
84,530
88,334
92,309
96,463
100,804
105,340
~
32,098
33,542
35,051
36,628
38,276
39,998
41,798
43,679
45,645
47,699
49,845
52,088
54,432
56,881
59,441
62,116
64,911
67,832
70,884
74,074
77,407
80,890
84,530
88,334
92,309
96,463
100,804
105,340
110,080
2
33,542
35,051
36,628
38,276
39,998
41,798
43,679
45,645
47,699
49,845
52,088
54,432
56,881
59,441
62,116
64,911
67,832
70,884
74,074
77,407
80,890
84,530
88,334
92,309
96,463
100,804
105,340
110,080
115,034
City Code Section 62-194
ADMINISTRATIVE AND CLERICAL
(effective July l, 2013)
GRADE
CLASS ALLOCATION
S 4
Library Aide
S 5
S 6
S 7
S 8
S 9
S IO
Minute Taker
Administrative Assistant; Records Clerk
Administrative Assistant I
NO POSITIONS ASSIGNED
NO POSITIONS ASSIGNED
NO POSITIONS ASSIGNED
S 11
Fire Department Administrator; Office Manager; Parking Enforcement Technician
S 12
S I3
S !4
Librarian I; Planning Technician; Paralegal; Executive Secretary
NO POSITIONS ASSIGNED
NO POSITIONS ASSIGNED
S 15
Executive Assistant: Librarian II; Fund Manager; Mapping Technician; Hwnan Resources Assistant;
S 16
Engineering Technician; Payroll Administrator; Technical Support Specialist; Assistant City Clerk;
Parking Operations Manager; Airport Maintenance and Operations Manager; Youth Services Manager
Planner, Laboratory Supervisor
S 20
Appraiser; Recreation Programmer; Librarian III; Building Superintendent; Parks & Cemetery
Maintenance Superintendent, Treatment Plant Manager; Human Services Manager, Fleet Services
Operations Manager; Cemmersial Building lnsf!eeter
Water & Sewer Superintendent; Purchasing Agent; Civil Engineer; Solid Waste Manager;
Maintenance Manager; Revenue Collector; Engineer Utilities Inspector/Coordinator;
Contract Manager; Records Manager/Deputy City Clerk; Laboratory Manager
Highway Superintendent; Fleet Services Superintendent, Operations Manager
Code Enforcement & Inspection Manager
Assistant City Attorney; Systems Administrator
S 2!
S 22
NO POSITIONS ASSIGNED
NO POSITIONS ASSIGNED
S 23
S 24
S 26
S 27
Code Enforcement Superintendent
City Engineer; Assistant Public Works Director/Division Head; Assistant IMS Director;
Database Administrator; Airport Director; Police Captain; Deputy Fire Chief
Parks, Recreation & Facilities Director; Human Resources Director; Library Director;
Human Services/Youth Services Director; Assistant Finance Director/Assistant Treasurer;
Planning Director; Health Director; City Assessor
Police Chief; Fire Chief; Finance Directorffreasurer; Public Works Director; IMS Director
S 28
S 29
NO POSITIONS ASSIGNED
NO POSITIONS ASSIGNED
S 17
S 18
S 19
S 25
CITY OF KEENE
R-2013-09
Thirteen
In the Year of Our Lord Two Thousand and ....................................................................................................................... .
Relating to the appropriation of funds for the consolidated infrastructure
A RESOLUTION ....................................................................................................................................................................... .
project
Resolved by the City Council of the City of Keene, as follmvs:
That the sum of one million three hundred twenty five thousand dollars ($1,325,000) is
hereby appropriated for the consolidated infrastructure project, and to fund said
appropriation, the City Treasurer, with the approval of the City Manager, is authorized to
borrow up to one million three hundred twenty five thousand dollars ($1,325,000) under
the provisions of the Municipal Finance Act, and to issue bonds or notes thereof.
This authorization shall lapse if not fulfilled within five (5) years from date of approval
Kendall W. Lane, Mayor
In City Council June 6, 2013.
Referred to the Finance, Organization
and
Persa~~:t~
City Clerk
PASSED
CITY OF KEENE
R-2013-08
In the Year of Our Lord Two Thousand and ....... Ihir.\~.e.n. ................................................................................................. .
A RESOLUTION ........................... ~~.\~tj!)£.\().ti1.e..2.9.~.3.gQ l.1.f'is.c.a.l..Y.".a.'..~.u.~g;<:t............................................................... .
Resolved by the City Council of the City of Keene, as follows:
That the sum of $22, 721,814 be raised by taxation during the current year which together
with $30,532,886 for estimated operating revenues aggregating $53,254, 700 is hereby
appropriated for the use of the several departments of the City Government, and further
that the sum of $4,560,750 be appropriated for capital expenditures and capital reserve
appropriations in the city proprietary funds, funded by the use of capital reserves, fund
balance and current revenues, for the fiscal year beginning July 1, 2013, as attached
hereto and made a party thereof.
Kendall W. Lane, Mayor
PASSED
CITY OF KEENE, NEW HAMPSHIRE
2013/2014 Annual Operating Budget
General Fund Revenue & Other Financing Sources:
Property Tax Revenue
Use of Surplus
Other Taxes
Tax Increment Financing
Licenses, Permits & Fees
Intergovernmental
Charges for Services
Fines & Forfeits
Miscellaneous
Adopted
$22, 721,814
963,864
81,035
75,475 .
2,903,460 .
2,238,320
1,429,694
168,050
1,438,398
2,863,854
$34,883,964
Other Financing Sources
NET GENERAL FUND OPERATING REVENUES
- ,.;~';:':"-'-·-~--'---"'--'--'~ ...'.- •.'......--"'''"'"~,__,..;:_, ·-:"';.;c;::.,:,.:·_';1,_.'..;'.:, __ ..'.:....__,_. __ :..-. • --~ -
TOTAL PARKING METER FUND REVENUES
: ···'····-
'"""'"-
·--~
-- --··
$2,459,901
i'of"A"i"rc-iiEP"i"A"cE"M:-ti'l''fF'uNfi-iiEvE"N"uE"s ________________
------------------------------------------------------------------------------- :::::::::::!~}~~~~:
TOTAL SOLID WASTE FUND REVENUES
$4,715,407
i'of"A"i"sE"WE"R:F'ui'lo-R.EVENUES--------------------------------- --------$5,373,915i'of"A"i"wA'fER.-F'uN"ii-R:E"vE"N"uE"s--------------------------------- --------$3,513,635i'(Yf"A"LEQtffPMEN'f-F'uN"ii-R:E"vt-N"uE"s-------------------------- --------$2;226;653TOTAL OPERATING REVENUES-ALL FUNDS
CAPITAL:
SEWER FUND CAPITAL FUNDING
$53,254, 700
$1,974,541
wA.'fiiY~:-F'DNn-cA:rfrf\CF"iJNf:iiNo---------------------------------- --------~ff.589,847-
General Fund Appropriations:
Elected & Appointed Officials
Capital Projects
Administrative Services
Adopted
$2,251,951
1,123,114
8,011,741
17,641,952
5,855,206
Community Services
Municipal Development Services
NET GENERAL FUND OPERATING APPROPRIATIONS
~'"'''~,.:22:~:···, ,~;;;~:.,.>'.:,~-'i;.,'f·':·:;,~i'.:7,7i~:f?~'.,':i:-~2.:s.::··~-~;:'::-:;'
•,on
O
>, ',~' ''.~- ~ ,• ..:.:,
$34,883,964
O
, TOTAL PARKING METER FUND APPROPRIATION
!-_------------------------------------------------------------------------------------·
$2,459,901
'!'_<?..!.~!:R~-~~!'.!:~~~~-~~-'!'_!'.:~-~!'.!'_~<?..!'_~!~!!2~~----------- ::::::::::~~~;~;I
SOLID
WASTE FUND APPROPRIATIONS ____________________________
TOTALSEWER-FUN-0-APPROiiru::rfi"iYNS
$4,715,407
------•fs;~w3;9-f5-
'', !-_-----------------------------------------------------------------------------------------$3;513;635TOTAL WATER FUND APPROPRIATIONS
. !-_------------------------------------------------------------------------------------·
------$2-,-Z26;65T
EQUIPMENT FUND
TOTAL OPERATING APPROPRIATIONS - ALL FUNDS
$53,254,700
SEWER
FUND CAPITAL APPROPRIATIONS ____________________________ ------~-~,9-7_~,~:'L
wA.'fiiR:-F'iJND-cA:rffA"C1\PPR.orRiA:Ti6Ns
$1,589,847
Ii(iliirt.;{Iii\iYF"iJNf:ic"f\PifA:["FDNi5iNG---------------------------- ----------$996,362- EQffir"M"Iii\i'f-F"iJNf:icA.rifA:[A.rrR:oPRiA.'fioNs _____________________ --------$996;36ZTOTAL CAP ITAL FUNDING - ALL FUNDS
$4,560,750
TOTAL CAPITAL APPROPRIATIONS - ALL FUNDS
$4,560,750
R-2013-08
CLARENCE
DEMAR
MARATHON
RECEIVED
CITY OF KEENE
June 7, 2013
JUN I I 2013
OFFJCEOF
CJTYCLERK
Patty Little, City Clerk
3 Washington St
Keene, NH 03431
Re:
111
36 Annual Clarence DeMar Marathon
Funding request for Community Event
Dear Ms. Little,
The Elm City Rotary club, as the fiscal agent for the Clarence DeMar Marathon Corp,
respectfully requests an amendment to the City's next budget to include an additional $5,000
representing billable services from the City of Keene for the 36111 annual Clarence DeMar
Marathon scheduled for Sunday, September 29 1\ 2013. This amount represents cost incurred by
the Keene Police Department for security and traffic control throughout the course as well as the
start of the Kid 's DeMar event, and at the finish of the marathon on Appian Way, Keene State
College. As of the date of this letter, city staff has not finalized their expense projections based
on updated information on the size and scope of the event being planned. The request is an
estimate based on prior year expenses for police details, and estimated increases based on recent
meetings with KPD. Thank you for your generous consideration.
Yours in service,
Alan Stroshine, Race Director
Member, Keene Elm City Rotary Club
Keene Elm City Rotary
PO Box 1786
Keene, NH 03431
June 11 , 2013
City of Keene
3 Washington Street
Keene, NH 03431
Honorable Mayor and City Council,
We hear you: You want to know that every business benefiting from the
Keene Pumpkin Festival is investing in the festival to the best of their ability.
Here's what we are doing to assure this:
1) Advancing the date of our campaign to local businesses and asking them to
make their pledges NOW so you can see their investment.
Project managed by
STERLING
D esign & Communications
214 Washington Street
Keene, NH 03431
603 352-4410
(603 352-4504
SterlingDes.com
2) Setting a goal of a 10% or more increase in local business investments.
3) Setting up a special campaign for bar owners to fund the Guinness adjudicator
program, with a goal of $8,000.
4) Widening the appeal to Brattleboro and Peterborough establishments which
derive benefits from our out-of-town guests.
Let it Shine, Inc.
Non-Profit Corporation
Incorporators
John Hayes
Michael Haines
Nancy Sporborg
Daniel V. Scully
T imothy Garland
In 2010 we were asked by the Council , Staff and citizens to FIND OUT WHO
BENEFITS FROM THE FESTIVAL and ASK THEM TO HELP FUND IT.
We have been well-received in these efforts and in 2012 secured commitments from
more local establishments than ever, for example: $1 ,000 each from Elm City Brew Pub ,
Ted's, Luca's and others. The Stage, Ramunto's, Lab n' Lager and others have
invested $500 each , each year. The logos of businesses who invested over $250 are
displayed in the map/brochure and are copied in this packet.
Ingenuity Country Stores is the first establishment to set aside a portion of the day's
sales, which last year led to a $500 investment in the festival.
Please know that we will do everything possible to build financial support for this
important project and welcome all of your suggestions.
Thank you for your careful consideration of Let it Shin e's request for resto ring
the level of investment in Keene Pumpkin Festival to $70,000.
Sincere regards,
·~.
Ruth Sterling (STERLING Design & Communications) ,
Directors
Lisa Edwards,
Interim Chair
John Hayes
Secretaryffreasurer
Ken Hathaway
Shirley English-Whitman
Ted McGreer
Luca Paris
Alex Bates
Action Team
Ruth Sterling
John Hayes
Doug Mealey
Henry Moreau
Ken H athaway
Shirley English- Whitman
June 10, 2013
Dear Friend,
Let it Shi11e, Inc.
501(c)(3) Non -Profit Corporation
Directors
Lisa Edwards, Chair/Interi m
John H ayes, Secretaryffreasurer
Alex Bates, Ken Hathaway,
Ted McGreer, Luca Paris,
Shirley English -Whitman
Mike H aines, Ret. President
Incorporators
Nancy Sporhorg, Daniel V. Scully, Timothy Garland
Prqje.-t managed by STERLING Design
& Com1111mi«1tions
After the 2012 Keene Pumpkin Festival, we at Let It Shine kept hearing comments suggesting it was "the
best Pumpkin Fest in years." We sort of felt that way, too.
What was your favorite part? The view from the Ferris Wheel? The HGTV Property Brothers'"Pumpkin
\Vars" contest and TV special? Discover Card's prize to the winner? The fact that we won and got almost
$30,000 for local education groups? The simple glory of nearly 30,000 lighted pumpkins? All of the above?
For us, it was all of those things-plus the sense of joy of a community coming together and sharing that
joy with thousands of visitors, who maybe got a sense of how special Keene is. How do we top that? Do it
all again-and bring the world record home!
Can we count on you to help? It takes hundreds of volunteers, some devoting hundreds of hours each.
And it takes money, over $270,000. Are you willing to volunteer and/or donate (either money or in-kind
contributions)? We need you and anyone else you can enlist.
Thanks for considering helping us help the community. We appreciate all you have done and will do!
Sincerely,
Mike H aines
Ret. President
Let It Shine, Inc.
1he 2012 festivalfeatured more
businessparticipation than f'l.•er...
plus innovations like 45-:foothigh v iewfrom the Ferris Wheel,
the Pumpkin Dump D erby, the
annbined Food & Craft Court and
the Welcome Center plan.
Expenses=$279, 000
-Event
} Management
-----Event
expenses
Every dollar invested in tourism
generates $9 in economic impact.
- State of New Hampshire
Dept. Resources & Economic D evelopment
Pumpkin Feslhill
l ;• '.. -;;,:. " .. '
~•
~··
Please see reverse far Sponsorship Opportunities.
is a comm11nity-hosted,f11mily~frie11dly
.-elebration offall and ofwhat is 1111iq11e
about Keene and the Monadn o.-k
region. It is also a celebration ofartistry
1md creati11ity t111d a demonstration qf
our area's .-ommitment to 1w11-prefit
efferts to serve those i1111eed.
2013
-....:~
Mission: 1he Keene P11mpki11 Festival
SPONSORSHIP
In support of the Pumpkin Festival, I/we make a pledge of$ _ __ __
(Signature required)
Date (deadline to appear in 2013 printed materials is
9/06/13)
Address
State - -- - Zip _ _ __
Email
D
---------------~
Phone
-----------~
Company logo supplied for use. E-mail to RS@SterlingDes.com
Name as it will be listed with other donors
- -- -- - -- -- - - -- -- - - -- --
Please make checks payable to:
Let it Shine, Inc. 501 (c) (3) non-profit corporation, taxpayer ID #27-4941779
and mail to:
PO Box O Keene, NH 03431
or STERLING Design & Communications, 214 Washington Street, Keene, NH 03431
Your gift is a tax-deductible charitable donation which will help host the Pumpkin Festival as part of the
overall project budget.
Thank YOU!
What magfrwill2013 bring? 2012 menwries {left to right) Lo.-al businesses including Gerken's TV, tell their story in pumpkins; 1111 HGTV
Celebrity leads us into pumpkin battle; and, Food & Craft Court non -prqfit vendors reap plenty to smile about/
SPONSORSHIP OPPORTUNITIES
Activity
Amount
Keene Pumpkin Festival
$50,000
World Record Sponsor
$7,000
Welcome Center & Carving
Station Host/Sponsor
Please call Luca Paris for info 7 business
7 community
Food & Craft Court
$10,000
$10,000/Community Partner
45' View/Ferris Wheel
$6,000
School Children's Pumpkins
$5,500
Community Partners
Pumpkin Tower/Central Square
$5,000
Community Partners
Pump(kin)Dump Derby
$5,000
$2,000
Community Partners
Great Pumpkin Mile Race
Children's Costume Parade
Pumpkin Bowling
$5000
$1,000/Community Partn er
$500
$250*
Number of
Opportunities
1-14
Keene Swamp Bats
Keene Chapter AAUW
Rymes Propane & Oil
NGM employees
Benefits
Includes
mention
in activity
radio,
tv and press
announcements plus
logo on
Website,
map/program and
poster.
Sponsor
may provide
a banner to
hang at the
activity.
2
Keene State College
Ted's Shoe & Sport, Elm City Rotary Club
10
30
$3,000
Community Partners
$2,000
Community Partner
Committed as of June t
Keene Dept. of Parks and Rec
American Legion Band
*Does not
include press
1
3
.................... .. .... ....... .. ... ..... ........ ... .. ............. .. ........................ ............ ... .....
Festival Merchandise
T-shirt: $5,000
Face Painting
$500
Community Partner
3
Orange Sponsor
Festival Benefactor
Festival Supporter
$1,000
$500
$250
10
20
30
Pumpkin Lover
Die hard
Festival Fan
$100
$50
$20
unlimited
unlimited
unlimited
Keene High School Ushers Club
Includes
logo on
Website,
map/program and
poster.
Listing in
illuminations
newsletter
Onion rings
Onion rings, hotdogs, burgers
Pig Roast
Pumpkin soup
Pumpkin whoopie pies, pizza
Quesadillas, buffalo chicken
Sausage grinders. hot dogs
Shepherd's pie, mac & cheese
Soup, apple crisp, pulled pork
Soup, chocolate dip pretzels
Turkey Pumpkin Chili
Keene Day Care Center
Northern Lights Cheer
100 Nights Shelter
Crossway Church
Fed. Church, Marlborough
KHS Soccer
CHAD
NH Young Farmers
Surry Village Charter
School
Keene Montessori
Marl-Harris B&A School
- ,.-;:-ll:lisha Emporium
36
Amber Forest
D-4
Caricatures/Justin Contois
2
Farmers, thank you!
28,38
Gerbs Seeds & Lakonia Greek 32
Help Hope Live/David Hudgik 29
Home Spun and Spice
D-2&3
JenMarie Jewelry
D-5
Larry Carlson Studio
F-6
Nut Lady
D-1
Mulberry Downeast
F-5
Nelson's Candies
E-3
Nicole Caulfield Art
E-5
A-5
14
C-2
8
C-6
B-5
8-6
A-4
13
27
40
~ KUMh li¥h.u.,, r~wt <;A_,1717w-t;e.r.;../
Pixel Pushers Design
Vermont Designs/Ornaments
Novelty Marshmallow Shooters
Scorpio Jewelry
Scentastics
Scentsy wickless candles
Silver Fox
Sweetest Memories
Terrapin Glass
Wee-people
Zpots Studio Pottery
Tyler's Sweet Revenge
R&R
Communications
~
ml
Funding for Keene P umpkin
Charitable Foundation Monadnock Region.
l•Erfil111I
Tom Putnam
Mrs. Dorothy Arwe
Sl. George Greek Orthodox
Church
John and Jean Hoffman
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the New Hampshi re
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