SDAO Annual Conference • February 5
Transcription
SDAO Annual Conference • February 5
Gary Byars, SDAO's Director of IT Photo by Keith DiBrino SDAO Annual Conference • February 5-7, 2016 •Sunriver Sponsor Exhibit Attend Contributions from sponsors allow us to keep registration fees affordable for our members. Recognition will be given to sponsors during the conference, on the conference website, and in the newsletter. Showcase your product or service to special districts throughout Oregon at the SDAO Conference Exhibitor Trade Show on Friday, February 5, 2016. Whether you are a special district member, non-member, affiliate organization, or provider of goods and services to special districts, the conference will have something for you! Who is Special Districts Association of Oregon (SDAO)? SDAO is the association representing and advocating on behalf of all special districts in Oregon. Established in 1979, SDAO was originally formed to give special districts a stronger and united voice at the Oregon Legislature, state administrative agencies, and to pursue common interests and concerns of special districts. For more than 30 years, SDAO has been offering its members costefficient programs and boasts a membership of over 900 special districts throughout Oregon. What types of districts are SDAO members? • • • • • • • Ambulance Cemetery Maintenance Councils of Government County Service Drainage Educational Service Emergency Communications • • • • • • • Fire Protection Health Irrigation Library Lighting Mass Transit Miscellaneous Service • • • • • • • Park & Recreation Ports People’s Utility Sanitary Sanitary Authorities Soil & Water Conservation Special Road • • • • • • Translator Transportation Vector Control Water Control Water Improvement Water Service Corporations • Water Supply Profile of SDAO Annual Conference Attendees Special districts are governed by elected or appointed officials and range in size and scope from districts with volunteers serving hundreds of constituents to districts with hundreds of employees servicing tens of thousands. Conference attendees include: • Top-Level Management • Administrative Staff • Board Members • Volunteers CONFERENCE SPONSORSHIP Your financial contribution to the 2016 SDAO Annual Conference helps individuals serving Oregon's special districts attend the ultimate training event of the year at an affordable cost. Sponsors are encouraged to highlight their commitment by interacting with members during the conference thereby maximizing their return on investment. Packages have been developed to help you maximize exposure to our members. To become a sponsor, please complete and return the sponsorship form. If you have any questions, contact us at 800-285-5461 or MemberServices@sdao.com. 2016 SDAO Annual Conference • Sunriver Premier Sponsors AWARDS KEYNOTE BANQUET or and ENTERTAINMENT CLOSING GOLD Photo byToni Martin $15,000 $10,000 $5,000 • Complimentary registrations - Including keynote session, meals, breakout sessions, awards banquet, and closing session (registration required) Three (3) Three (3) Three (3) • Complimentary exhibitor table (registration required) One (1) One (1) One (1) NETWORKING PUBLICITY AND PROMOTION • Your company’s name and logo listed in the conference program l l l • Company logo on sponsorship sign l l l • Company name, logo, and website featured on sponsorship page of conference website l l l • Special mention by the MC at the following: Welcoming Session, Awards Banquet, and Closing Session Welcoming and Closing Sessions Welcoming Session • Opportunity to speak at the exhibitor reception (3 minutes) l l l • Company logo on drink tickets for Awards Banquet l • Company logo on signage displayed at: Registration Desk and Awards Banquet Registration Desk and Keynote or Closing Session Registration Desk MARKETING 2 • Link to a handout or brochure on SDAO conference website l l l • List of attendees with contact information l l l • List of sponsors provided to attendees with contact information l l l • Full-page, full color advertisement in the conference program (sponsor to provide to SDAO by December 11) l l l • Half-page, black and white advertisement in the conference program (sponsor to provide to SDAO by December 11) The information in this brochure is subject to change. Visit www.sdao.com to view the most up-to-date information. Upon receipt of your sponsorship commitment, you will receive instructions for submitting the required materials to SDAO. The entitlements listed in this publication are contingent on the sponsor submitting the required materials by the specified deadlines. Handouts/brochures are to be submitted in a PDF format or hard copies may be mailed to SDAO's Salem office, PO Box 12613, Salem OR 97309-0613. Full-page color ads need to be submitted in a print quality, high resolution (300dpi+) PDF format. Company logos should be submitted as vector images in an EPS format or in a print quality, high resolution (300dpi+) PDF or JPG format. Low resolution images cannot be used. Additional Sponsorship Opportunities General Sponsors SILVER BRONZE $2,500 $1,000 Two (2) One (1) One (1) Co-sponsorship of receptions, meals, and breaks for conference or pre-conference includes signage and recognition at the sponsored event, complimentary attendance for two (2) of your company representatives at your sponsored event, list of attendees with contact information, and your company's name/logo listed in the conference program and on the website. Co-sponsors may choose from one or more of the following receptions, meals, and breaks: Welcoming Reception — The SDAO Conference kicks off with Thursday's Welcoming Reception complete with hors d’oeuvres and refreshments. Friday Breakfast — Breakfast on Friday coincides with the keynote speaker presentation. Lunch on Friday and Saturday — Attendees have an opportunity to network with one another during their mid-day break. l l l l l l Welcoming Session Welcoming Session Saturday Breakfast — This year’s Saturday breakfast will be unique in that we will be offering roundtable topics for attendees. They have the chance to converse with staff and attendees about various topics assigned to different tables. Awards Reception — Attendees enjoy refreshments before the Awards Banquet celebration begins. Sunday Breakfast — Breakfast on Sunday provides attendees with one last an opportunity to connect with friends and colleagues before enjoying the closing speaker's presentation. Breaks — Refreshments will be provided on morning and afternoon breaks on Thursday, Friday, and Saturday. Registration Desk Registration Desk l l l l l l l The mission of the Special Districts Association of Oregon is to assist special service districts in providing cost-effective and efficient public services to the people of Oregon. We greatly appreciate your support in this effort! The information in this brochure is subject to change. Visit www.sdao.com to view the most up-to-date information. 3 2016 Annual Conference SPONSORSHIP Form Please type or print legibly. If you have questions, please contact us at 800-285-5461 or MemberServices@sdao.com. Name: Title: Organization/Company: Mailing Address: City: State: Phone: E-mail: Zip: DOOR PRIZES We will provide a door prize(s). Quantity: Due to Oregon’s ethics laws, sponsors providing door prizes need to limit items to $50 value or less each. CONFERENCE SPONSORSHIP AMOUNT Premier Sponsorship Awards Banquet and Entertainment . ......................................................................................................... $15,000 Keynote........................................................................................................................................................ $10,000 Closing . ....................................................................................................................................................... $10,000 General Sponsorship Gold............................................................................................................................................................. $ 5,000 Silver............................................................................................................................................................ $ 2,500 Bronze.......................................................................................................................................................... $ 1,000 Additional Sponsorship Opportunities Co-Sponsorship of Receptions, Meals, and Breaks (Indicate Choices Below).............................................. $ 500 each x Thursday m Breakfast m AM Break m Lunch m PM Break m Welcoming Reception Friday m Breakfast m AM Break m Lunch m PM Break m Exhibitor Reception Saturday m Breakfast m AM Break m Lunch m PM Break m Awards Reception Sunday m Breakfast Other Sponsorship Amount........................................................................................................................ $ CONFERENCE REGISTRATION Sponsorship of $5,000 and above: Three (3) complimentary registrations Sponsorship of $2,500-$4,999: Two (2) complimentary registrations Sponsorship of $1,000 to $2,499: One (1) complimentary registration Attendee Information Full Name: Full Conference Friday Only Saturday Only Title: Email: Full Name: Full Conference Friday Only Saturday Only Title: Email: Full Name: Full Conference Friday Only Saturday Only Title: Email: To register additional individuals or purchase meals for guests, please complete a 2016 Annual conference registration form. PAYMENT METHOD Check | Make checks payable to SDAO SDAO, PO Box 12613, Salem OR 97309-0613 To pay by credit card, call SDAO Member Services at 800-285-5461. TOTAL ENCLOSED . $ Your generosity is greatly appreciated. Thank you! SDAO | PO Box 12613 | Salem OR 97309-0613 Toll-Free: 800-285-5461 | FAX: 503-371-4781 | Email: MemberServices@sdao.com | Web: www.sdao.com CONFERENCE EXHIBITOR TRADE SHOW Friday, February 5, 2016 • 7:30 am to 6:00 pm Space is limited, so register today for this valuable marketing opportunity! We want you to showcase your product or service to Oregon's special districts at the SDAO Conference Exhibitor Trade Show on Friday, February 5, 2016 in Sunriver, Oregon. More than 300 delegates representing local governments will be attending, and they need your products and services. We bring the customer to you! Exhibitors will experience a full-day of networking opportunities with conference attendees while showcasing their products and services. In the evening exhibitor and attendee interaction continues at the sponsored Exhibitor Reception, complete with hors d’oeuvres and refreshments. Conference attendees receive a list of exhibitors, including contact information, in the conference registration packet. Exhibitors are also recognized in the conference program as well as the SDAO newsletter which is distributed to more than 5,800 individual special district representatives. If you offer the following categories of products and services, reserve your spot today! • • • • • Accountants/Bookkeepers Architecture Design Attorneys/Law Firms Banks/Financial Advisors/ Investment Bankers Benefits/Retirement Companies • Computer Service Companies • Construction/Design & Planning Consultants • Document Management Firms • Engineering Firms • Energy Consultants and Suppliers • Environmental Consultants • Human Resource Consultants • Office Suppliers/Distributors • • • • • • • Product Distributors PR/Marketing Firms Recruiting Advisors Research Analysts Restoration Services Training Services Other Services Pertinent to Local Governments Meeting Location Sunriver Resort, Great Conference Hall 17600 Center DR Sunriver OR 97707 Hotel Information To receive the discounted room rate, make your hotel reservation by January 20, 2016* online at: www.sunriver-resort.com/landing-special-districts-association-of-oregon * Rates and availability subject to change. Room block may expire if sold-out before reservation deadline. Exhibitor Rates $500 per exhibit space. Limit one space per vendor. Included in the Rate: • Recognition during the conference • Listing in conference program • List of conference attendees • Complimentary lunch on Friday for two individuals • One 6-foot skirted and draped table and two chairs provided for vendors using tabletop displays • One 6-foot wide empty space and two chairs provided for vendors using a freestanding booth Exhibit Hours Trade Show: Friday, February 5 from 7:30 am to 6:00 pm Reception: Friday, February 5 from 5:00 pm to 6:00 pm We ask that exhibitors leave their booths in place until the conclusion of the Exhibitor Reception at 6:00 pm. The information in this brochure is subject to change. Visit www.sdao.com to view the most up-to-date information. 5 Loading and Unloading Exhibitors should use the Great Hall Conference Center entrance when loading and unloading their materials. Vehicles are to be moved immediately after unloading. Parking Parking is available in the parking lot between the Homestead building and the Great Hall Conference Center. Set-Up Exhibitor set-up is on Thursday, February 4 from 3-6pm in the Great Hall Conference Center at Sunriver Resort located at 17600 Center Drive. The trade show begins at 7:30am on Friday, February 5, 2016. When you arrive, look for your company name on a placard at your exhibit location. If you are unable to find your placard, please check in with SDAO staff at the conference registration desk. We are unable to store display material and/or show merchandise. All related equipment, crates, etc. may not arrive on premises before Thursday, February 4 at 3pm, and must be removed from the premises and returned no later than Friday, February 5 at 10pm. Exhibitor display locations are selected by SDAO staff according to type of display, product/service, and exhibitor requirements. Be sure to verify the display information on your registration form, as the size and type of your display (tabletop or freestanding booth) will be considered in determining your location. Tear-Down We ask that exhibitors wait to tear down until after the close of the Exhibitor Reception at 6pm on Friday, February 5, 2016. Door Prizes Due to Oregon’s ethics laws, exhibitors providing door prizes need to limit items to $50 value or less. Admission to Educational & Social Events If space permits, exhibit personnel may attend educational sessions. They are welcome to attend meal functions for which they are pre-registered. Additional meals may be purchased at the registration desk during the conference. Photo by Toni Martin 6 The information in this brochure is subject to change. Visit www.sdao.com to view the most up-to-date information. 2016 Conference Exhibitor Trade Show Friday, February 5, 2016 | Sunriver Resort | Sunriver, Oregon EXHIBITOR REGISTRATION FORM Please type or print legibly. All future correspondence will be sent to the person listed as the contact. Company: Company name to appear on booth placard: Contact: Title: Mailing Address: City: State: Phone: Fax: Email: Website: Zip: We plan to display/sell the following products/services: DOOR PRIZES We will provide a door prize(s). Quantity: Due to Oregon’s ethics laws, sponsors providing door prizes need to limit items to $50 value or less each. EXHIBITOR FEES Exhibitor Space (Includes two (2)complimentary lunches on Friday) $500 $ Type of Display (check one): Tabletop Display - One skirted and draped 6' table and two chairs provided by Sunriver Resort Freestanding Booth - Empty space and two chairs provided by Sunriver Resort Booths not to exceed 6’ W x 10’ H Options Available Upon Request: Power (No additional charge) Wireless Internet Access (No additional charge) Personnel Registration Full Name: Friday Breakfast: $21.50 Title: Email: Full Name: Friday Breakfast: $21.50 Title: Email: Full Name: Friday Breakfast: $21.50 Title: Email: Full Name: Friday Breakfast: $21.50 Title: Email: Payment METHOD Payment TOTAL Check | Make checks payable to SDAO Exhibitor Fees: $ Friday Lunch: Free Friday Lunch: Free Friday Lunch: $29.50 Friday Lunch: $29.50 Breakfast (If Applicable): $ To pay by credit card, sign in at www.sdao.com and register online. Lunch (If Applicable): $ You will need to create an online account if you do not already TOTAL: $ have one. Registration is limited. Approved registrations will receive written confirmation. Registration must be accompanied by full payment. No refunds will be made for cancellations. Make checks payable to SDAO and send forms to SDAO, PO Box 12613, Salem, OR 97309-0613. Toll-Free: 800-285-5461 | FAX: 503-371-4781 | Email: MemberServices@sdao.com | Web: www.sdao.com W hether you are a special district member, non-member, affiliate organization, or provider of goods and services to special districts, the 2016 SDAO Annual Conference will have something for you! Be sure to share this information about attending, exhibiting, or sponsoring our training event of the year with others who may be interested in this valuable opportunity. The conference will be held at the Sunriver Resort located at 17600 Center Drive in Sunriver, Oregon. 2016 SDAO Annual Conference • Schedule of Events THURSDAY, FEBRUARY 4: PRE-CONFERENCE BEGINS FULL-DAY PRE-CONFERENCE SESSIONS: 8am - 5pm o Board Duties, Responsibilities, and Liabilities | Eileen Eakins, Law Offices of Eileen Eakins LLC and George Dunkel, SDAO o Risk Management Training | Michael Wood, OR-OSHA and SDAO Risk Management Staff Breaks | 10:15 - 10:30 am and 3 - 3:15 pm Lunch | Noon - 1:00 pm HALF-DAY PRE-CONFERENCE SESSION: 1 - 4pm o Public Procurement | Kelly Stevens-Malnar and Adam L. Helvey, DAS Welcoming Reception | 5 - 6:30 pm FRIDAY, FEBRUARY 5: CONFERENCE BEGINS Exhibitor Trade Show | 7:30 am - 6pm Providers will showcase their products and services. Special districts have a multitude of service needs and product requirements that our exhibitors can meet. To be eligible for a prize, attendees visit each booth to have exhibitors sign their Exhibitor Drawing Card. Keynote Address | Greg Bell | 8:30 - 10am Break | 10 - 10:30am Concurrent Sessions | 10:30am - Noon o Public Records | Eileen Eakins, Law Offices of Eileen Eakins o Drones: What Public Entities Can and Cannot Do with Them | Mitch Swecker, Department of Aviation o Supervising Within the Law and Fundamentals of Employee Discipline | Tamara Jones, CIS o Healthcare Session | Katie Peterson, The Partners Group Lunch | Noon - 1:30pm Concurrent Sessions | 1:30 - 3pm o SDAO Board Practices Assessment | Rob Mills, Seal Rock Water District + TVWD Management and Board Panel o How to Prevent Marijuana-Related Law Suits | Rick Preston, Cascanna Legal Services, PC o Implications of Employment Law | Judy Clark, HR Answers o Legislative Update | Hasina E. Squires and Mark Landauer, SDAO 8 The information in this brochure is subject to change. Visit www.sdao.com to view the most up-to-date information. Break | 3 - 3:15 pm Caucus Meetings | 3:15 - 5pm Exhibitor Reception | 5 - 6pm Exhibitors are honored at a special reception, complete with hors d’oeuvres and refreshments. Dinner is not provided for attendees on Friday evening. SATURDAY, FEBRUARY 6 Concurrent Sessions | 8:30 - 10am o Top Ten Ethics 'Real-Life Role Plays' | Christy K. Monson, Local Government Law Group o Life Cycle of a Claim | SDAO Property/Casualty Claims Staff o Wiring Your Hiring: Update on Veterans' Preference and Other Hiring Issues | Chandra Hatfield and Dian Rubanoff, PRH Labor Law o Before, During, and After Borrowings | David Ulbricht, SDAO and Ann Sherman, Hawkins Delafield and Wood LLP Break | 10 - 10:30am Concurrent Sessions | 10:30am - Noon Pre-Conference Thursday, February 4 7:30 - 9am | Breakfast 8am - 5pm | Full-Day PreConference Sessions 10:15 - 10:30am | Break Noon - 1pm | Lunch 1 - 4pm | Half-Day PreConference Session 3 - 3:15pm | Break 5 - 6:30pm | Welcoming Reception Conference Friday, February 5 7:30am - 6pm | Exhibitor Trade Show 8:30 - 10am | Keynote Address 10 - 10:30am | Break 10:30am - Noon | Concurrent Sessions Noon - 1:30pm | Lunch 1:30 - 3pm | Concurrent Sessions o Public Meetings | George Dunkel, SDAO 3 - 3:15pm | Break o Risk Management | SDAO Risk Management Staff 3:15 - 5pm | Caucus Meetings o Generational Diversity | Spencer Rockwell, SDAO o Retirement Session | Jennifer Jorgensen, VALIC Lunch | Noon - 1:30pm Concurrent Sessions | 1:30 - 3pm o Enlisting Volunteers | Tad Buckingham, Forest Grove Fire & Rescue o Post Claim Closure | SDAO Workers' Compensation Staff o You're Not Alone: Real-Life Examples of Special District Lawsuits | Ron Downs, SDAO o Marketing on Social Media | Chantal Strobel and Tina Davis, Deschutes Public Library District 5 - 6pm | Exhibitor Reception Saturday, February 6 8:30 - 10am | Concurrent Sessions 10 - 10:30am | Break 10:30am - Noon | Concurrent Sessions Noon - 1:30pm | Lunch 1:30 - 3pm | Concurrent Sessions 3 - 3:15pm | Break 3:15 - 4:30pm | Annual Business Meeting 6 - 8pm | Awards Banquet Break | 3 - 3:15pm Annual Business Meeting | 3:15 - 4:30pm Awards Banquet | 6 - 8pm Entertainment | 8 - 10pm SUNDAY, FEBRUARY 7 8 - 10pm | Entertainment Sunday, February 7 8 - 9am | Breakfast 9 - 10:30am | Closing Speaker Schedule subject to change. Breakfast Buffet | 8 - 9am Closing Speaker | Eddy Cartaya | 9 - 10:30am The information in this brochure is subject to change. Visit www.sdao.com to view the most up-to-date information. 9 Registration Information You may register online at www.sdao.com or complete and return the registration form(s) provided in this booklet. Mail: Fax: E-mail: SDAO, PO Box 12613, Salem OR 97309-0613 503-371-4781 sdao@sdao.com Hotel Information Sunriver Resort 17600 Center DR Sunriver OR 97707 844-812-6450 To receive the discounted room rate make your hotel reservation by January 20, 2016* online at: www.sunriver-resort.com/landing-special-districts-association-of-oregon *Rates and availability subject to change. Room block may expire if sold-out before reservation deadline. 10 The information in this brochure is subject to change. Visit www.sdao.com to view the most up-to-date information. 2016 Annual Conference Registration Form Please type or print legibly. Registration will remain open until maximum capacity is reached. The last day to receive a refund for cancellation is January 25, 2016. No shows will be charged. Name: Title: District/Company: Mailing Address: City: State: Phone: E-mail: Spouse/Guest First and Last Name: Check all that apply: First Time Conference Attendee Zip: (Indicate meals for your spouse/guest, if any, below.) District Voting Delegate We Will Provide a Door Prize ($50 limit) PRE-CONFERENCE REGISTRATION | Thursday, February 4 FEE TOTAL Board Duties, Responsibilities, and Liabilities $100.00 $ Risk Management Training $100.00 $ $ 50.00 $ Eileen Eakins, Law Offices of Eileen Eakins LLC and George Dunkel, SDAO Includes session from 8am - 5pm, continental breakfast, & lunch Michael Wood, OR-OSHA and SDAO Risk Management Staff Includes session from 8am - 5pm, continental breakfast, & lunch Public Procurement Kelly Stevens-Malnar and Adam L. Helvey, DAS Includes session from 1 - 4pm CONFERENCE REGISTRATION | Friday-Sunday, February 5-7 FEE TOTAL Full Conference Registration | February 5-7 Includes keynote session, meals (excluding Friday dinner), Friday & Saturday breakout sessions, awards banquet, & closing session One-Day Registration | Friday, February 5 Includes Friday’s keynote, breakout sessions, continental breakfast, & lunch One-Day Registration | Saturday, February 6 Includes Saturday’s breakout sessions, continental breakfast, & lunch $230 $ $140 $ $140 $ Please indicate any special dietary needs for attendee: Guest MEALS: Attendees’ meals are included as indicated above. Attendees' meals are included as indicated above. This section allows you to purchase meals for your guest or to add meals for yourself that are not already included with your registration. Friday, February 5 Breakfast Lunch Saturday, February 6 Breakfast Lunch Awards Banquet & Entertainment Sunday, February 7 Breakfast Buffet & Closing Speaker QUANTITY FEE $ 21.50 $ 29.50 TOTAL $ $ $ 21.50 $ 29.50 $ 49.00 $ $ $ $ 29.50 $ Please indicate any special dietary needs for guest: PAYMENT METHOD Check | Make checks payable to SDAO Mail to: SDAO, PO Box 12613, Salem OR 97309-0613 Questions? Contact us at 800-285-5461 or MemberServices@sdao.com. TOTAL ENCLOSED $ FIRST CLASS U.S. POSTAGE PAID SALEM, OR Administrators for SDIS PERMIT No. 263 PO Box 12613 Salem OR 97309-0613 Toll-free: 800-285-5461 Phone: 503-371-8667 Fax: 503-371-4781 E-mail: sdao@sdao.com Web: www.sdao.com 2016 SDAO Annual Conference Registration Forms Inside! You are invited to play an important role in the 2016 SDAO Annual Conference! Learn more at www.sdao.com Sponsor Contributions from sponsors allow us to keep registration fees affordable for our members. Recognition will be given to sponsors during the conference, on the conference website, and in the newsletter. Exhibit Showcase your product or service to special districts throughout Oregon at the SDAO Conference Exhibitor Trade Show on Friday, February 5, 2016. More than 300 delegates representing local governments will be attending, and they need your products and services. Network with conference attendees throughout the day as attendees make the rounds to have you sign their Exhibitor Drawing Card. In the evening, the Exhibitor Reception will provide additional opportunities to interact with attendees. Attend The conference is the best opportunity for you to attend SDAO training and education programs, network and interact with colleagues and service providers, and conduct Association business. Whether you are a special district member, non-member, affiliate organization, or provider of goods and services to special districts, the conference will have something for you. Be sure to share this training opportunity with others who may be interested in attending. Sponsorship, Exhibitor, and Attendee Registration Forms Inside!