easyBid™

easyBid™
eSchoolMall’s easyBid™ is an electronic sealed bid sourcing
solution. easyBid automates and streamlines the costly, timeintensive and often error-prone manual sealed bid solicitation
process used by most school districts and educational service
agencies today. easyBid is a component of eSchoolMall’s powerful suite of online procurement
solutions that includes easyQuote™, our electronic sourcing tool to automate the price quote
process for buyers and for vendors, and easyPurchase™, our fully automated contract
management and purchasing tool. easyQuote complies with purchasing regulations when multiple
price quotes are required. easyPurchase automates the purchasing process, from contract
management and catalog presentation, to online requisitions and workflow-driven approval routing,
to purchase order generation and desktop receiving.
Reduced Sourcing Cost
and Increased Sourcing
Efficiency
Schools, buying cooperatives and educational service agencies are demanding flexible tools to
decrease time and cost in the sourcing process, to improve communication with their vendors and
to increase buyer efficiency. easyBid has been designed, with customer and vendor input, to
address the requirements for sealed bid awards that comply with regulatory requirements at the
state, local or district level.
Utilized by school districts, buying cooperatives and educational service agencies, easyBid
manages the entire bid process: from aggregation of bid requirements - to electronic notification
and receiving of bids - through evaluation and award of bids. easyBid enables constituents to input
their requirements electronically and allows bidding entities to aggregate these requirements and
solicit bid responses from its selected vendor community.
easyBid electronically communicates customer specific requirements to each vendor and ensures
that all vendors receive the identical requirements. easyBid facilitates the unsealing of bids
responses at the pre-determined date and time. Once bids are opened, the bidding entity performs
their bid review online and awards items and lots to the selected vendors - simultaneously
notifying the vendors and the constituents involved, electronically via the easyBid application.
Awarded contracts can then be deployed as catalogs in easyPurchase, thereby enabling schools,
cooperatives and educational service agencies to easily organize spend management across their
entire organization.
Facilitates fully auditable, secure sealed bidding events that
Customer Features
comply with an organization's legal, regulatory and reporting
requirements
Automates the aggregation of bid requirements and the solicitation of vendor bids
Bid vendor distribution list creation and e-mail notification
No barriers to participation – vendors need only an e-mail account and internet access to
participate in electronic commerce
Bid data reporting for all participants at every step in the sealed bid process
Insures accountability and provides an audit trail by capturing all information on every bid
Customer Benefits
Easy to use - minimal training for all bid event participants
Significantly reduces the personnel time and paperwork
required to complete a sealed bid
Manages spend on the goods and services procured across the entire organization
Facilitates faster, more effective communication among all bid participants
Integration with easyPurchase allows the publication of awarded vendor catalogs to manage
contract compliance
Provides robust bid data and management information
Includes eSchoolMall's Customer Care support and maintenance
2 Walnut Grove Drive, Suite 190 | Horsham, PA 19044 | 215-444-9300 | Fax 215-444-9200
E-mail us at information@eschoolmall.com | Visit us on the web at www.eschoolmall.com
© 2003 eSchoolMall, Inc. | All Rights Reserved
easyBid™
easyBid Process
Create Bid Catalog
The bidding entity creates an electronic
bid catalog. The catalog is distributed
for
requirements
gathering
to
constituents within the organization.
Consolidated requirements are then
published through easyBid to a preselected vendor list.
Publish for Vendor Response
Vendors receive an e-mail containing all
the information and links they need to
participate in the bid. easyBid allows
vendors to respond to the bid
requirements online and publish the
catalog back to the bidding entity within
the sealed bid date and time.
Award Bid Line Items and Lots
The bidding entity views the status of
vendor responses throughout the
sealed bid timeframe and views the
vendor responses once the bid is
unsealed. Bid line items and lots are
awarded to vendors according to the
bidding entity’s award criteria. Vendors
and bidding constituents are all notified
of the award electronically via the
easyBid application.
2 Walnut Grove Drive, Suite 190 | Horsham, PA 19044 | 215-444-9300 | Fax 215-444-9200
E-mail us at information@eschoolmall.com | Visit us on the web at www.eschoolmall.com
© 2003 eSchoolMall, Inc. | All Rights Reserved