Halloween party pack - Bat Conservation Trust

Bat Conservation Trust
www.bats.org.uk/fundraise
Halloween
Party Pack
Fundraising for bats
Registered charity number 1012361 (England) SC040116 (Scotland), Company limited by guarantee number 2712823
Halloween Party Pack
Bat Conservation Trust
Why fundraise for bats?
Bat numbers have
undergone severe
declines historically
Bats face threats such as
loss of roosting sites in our
homes and lack of feeding
grounds and flight paths
due to the destruction of
their natural habitat
The Bat Conservation Trust
conserves UK bats through:
1. Saving thousands of bat roosts every year
through our Bat Helpline
2. Monitoring bat populations
3. Local conservation, supporting a network of
more than 100 local bat groups
4. Safeguarding habitats by lobbying key
decision makers and providing training for
professionals
5. Winning people over, educating a wide
range of people about bats through events,
publications and the media.
Bats are an umbrella
species, save them and
conserve whole ecosystems
“It has been our great
pleasure to raise money
for bat conservation, I
hope we can continue to
make a contribution for
many years to come.”
Paul Stocks – Whitby
Goth Weekender
To find out more about raising funds for the Bat
Conservation Trust or if you simply want to run an idea
through us, please contact fundraise@bats.org.uk
For more party resources, including games, recipes and
costume design visit www.bats.org.uk/fundraise
Halloween Party Pack
Bat Conservation Trust
Steps to a successful party
1. Planning
A well planned event will always run smoother so remember to be
organised.
2. Safety
Safety must come first. So check to see if there are any rules or
regulations that apply to your event and see if you need to do a
risk assessment or apply for special licences.
3. Budget
Be realistic about your budget, set targets and cover your costs.
4. Dates
Double check your dates in advance, you don’t want it to clash with a
major event.
5. Location
Think of your event’s needs and find a location that reflects these.
6. Invitations
Make sure you are practical with the number of invitations you send out.
An overcrowded event is never a good event.
7. Fundraising
Lots of big events can often compose of smaller fundraising ideas, such as competitions, raffles and
sponsored events.
8. Donations
Getting people to donate items or their time is a great way for
people to help charities and make themselves feel better.
9. Sponsors
Companies love being green and helping charities, so why not ask
around to see if you can get any aspects of your event sponsored.
10. Advertising
Advertise your event on our social media sites and events page.
Halloween Party Pack
Bat Conservation Trust
Dates
Remember Halloween parties don’t necessarily have to take place on the 31st October. Sometimes
it is better to wait until the weekend to maximise the people who can come to the event.
Choosing the right venue for your party
Where will you hold the party…. At home? In a public hall? Office or Students Union?
Is the building big enough or maybe even small enough for the party.
If paying for a venue, see if you can be cheeky and get a deal as the party is for charity.
The atmosphere makes a good party, so see if you can get free decorations as part of the
hiring or approach local businesses and see if they can lend/donate something.
Remember to have a strict budget on the venue as well as all other aspects of the party.
You need to end up with funds in order to fundraise after all.
If you are holding the party in a public building you will need to make sure you are
covered for alcohol consumption and competitions, such as raffles. So do check if you need
special licences.
Promoting your event
If your event is open to the public, such as a party at a community hall or student union then
advertising is a great way to inform the public about the event.
There are a number of ways you can do this, via local news papers, radio and local “what's on”
websites and remember to email your friends asking them to forward your emails on.
We have downloadable invites and posters for you to print off and stick up everywhere too.
You can add your event to our fundraising event section too and use our Twitter and
Facebook pages to let bat fans know of any public events.
Halloween Party Pack
Bat Conservation Trust
Tips on how to raise the most
amount of money from your party
Charge an entrance fee to your party
Charge for the food and drink at your party
Fine people if they do not come in fancy dress
Why not pre-make some batty items to sell
Set up a donations box and ask people to bring all their change with them
Ask local companies or friends to bring unwanted gifts, these can be used for prizes
in raffles or auctions
Hold a bat themed pub quiz and get people to pay an entrance fee, the winnings
could be split between the winners and the Bat Conservation Trust
Little things can make a huge difference to the atmosphere of the place. If you have
the time you could make your own or ask local shops and businesses to donate small
spooky items
Why not make sure you have a few bat leaflets to hand, in case you get asked any
batty questions
You can download lots more information including Bat cocktails, Bat foods, Bat party
games all of which can give your party that little bit more.
Visit www.bats.org.uk/fundraise
Halloween Party Pack
Bat Conservation Trust
Ideas
Bat Quiz
Cocktails
Bat Quiz (sample)
Frog in a blender
1. How many resident species of bats are there
in the UK? 17
2. What percentage of all mammals across the
world are bats? 20%? 50%? 2%? 20%
3. Where are the only places vampire bats are
found? Central and South America
4. Which directions do bats turn when they
leave the roost? Either they are not fussy.
5. Approximately how many insects can a
pipistrelle bat eat in one night? 3000
Ingredients:
1 cup of ice
1 shot of vodka*
4oz cranberry juice
2 lime wheels
Preparation:
Place all the ingredients in a blender (including
the lime wheels).
Blend for 3-5 seconds (ingredients will not be
completely blended).
Pour into a chilled glass
*For the non alcoholic version simply remove the vodka.
Things to make and do
Food
Flat bat finger puppet
Gingerbread bats
Draw a Flat Bat onto thick paper or card, colour
him in any way you please, and then cut him
out.
Affix a strip of paper about 6cm long onto the
underside of Flat Bat, leaving a loop big enough
to slip one or two fingers through.
Make creases in the wings to replicate the bat’s
fingers, bend his head up and gently pinch his
ears to bring Flat Bat to life!
Take a picture of you & your Flat Bat roosting in
interesting and random locations and send them
to us to add to our social networks.
You will need:
• 100 grams treacle • 85 grams butter
• 100 grams sugar
• 200 grams plain flour
• Teaspoon of ginger • Lemon juice
You will also need a card template.
1. Mix flour and sugar in a large bowl
2. Gently melt the butter, sugar and treacle
together and then add to the large bowl
3. Mix the contents of the bowl well until a
smooth consistency
4. Roll the mixture our thinly and cut into bat
shapes
5. Bake in a very low oven on a lightly oiled tray
at around 160°C, until the gingerbread is crisp.
6. Adorn the bats with cake decorations and
enjoy!
Always ask an adult’s permission to work
in the kitchen, and to use the oven.
Wear oven gloves when taking out hot
trays.
Halloween Party Pack
Bat Conservation Trust
Extras
Party must haves…
Bat cakes and
themed food
Template press releases
and letters to send to
companies and councils
Games to make your
party really swing
Halloween
invitations
and e-cards
Halloween
party posters
to advertise
your event
Bat cocktails
(alcoholic and
non alcoholic)
Fancy dress or masks
Bat crafts and
decoration designs
For lots more tips and helpful hints check out
www.how2fundraise.org or visit bats.org.uk/fundraise
Halloween Party Pack
Bat Conservation Trust
After party
We would love to see your pictures and videos from events you
organise, you can upload them one of our many social networks.
Sending in your donations
• Online www.bats.org.uk/donate
• By post: Bat Conservation Trust, Freepost LON10138, London, SW8 4BR
• By telephone: Call 020 7820 7181
If you would like to pay your donations directly into our bank account please contact the
fundraising team on 020 7820 7181 for details.
Use Gift Aid to make the money
you give worth more!
Gift Aid makes your donation go even further - and doesn't cost you a penny! Find out more
about Gift Aid, and make a Gift Aid declaration allowing BCT to claim an extra 25p for every
£1 you donate.
Halloween Party Pack
Bat Conservation Trust
Health, Safety and Legalities
When planning for your events there are a couple of health, safety and legal issues that
you should consider to ensure that everything runs smoothly and complies with local
authorities regulations.
Risk assessing and First Aid
Before the event you should try to identity any hazards and note any risks which
may affect your event. You should ensure that there is adequate first aid coverage
for the event, for more information you should contact your local authority or visit
(www.hse.gov.uk). Before the event(s) please brief all participants (where relevant) of
any risks, fitness requirements, special equipment or clothing required and standards
of behaviour expected.
Supervision
Ensure that your event is properly and adequately supervised. Where children are included, this includes,
providing proper adult supervision, checking that the child’s parents/guardians have given their permission for
their child to take part and carrying out appropriate background checks if adults are to have unsupervised access
to children.
Photography
Please ask permission from a parent or guardian before taking pictures of any
children and if you wish to use the photo for publicity or to upload it to our
media sites, written permission will be needed (see our photo permission form).
Licences and legalities
You should check with your local council to make sure you do not need to apply
for any special licences for your event. i.e. to collect money, sell alcohol, hold a
lottery or raffle and to make sure you meet food hygiene regulations.
BCT really appreciates your support, however, we cannot accept liability for any
fundraising activity undertaken in aid of us and all publicity material you use must
state this. Therefore, please ensure your event is insured appropriately.
For more information on the legalities of community fundraising please visit the Institute of Fundraising website.
www.institute-of-fundraising.org.uk/Codes_and_regulation/Codes/codes-directory
Halloween Party Pack
Bat Conservation Trust
Thank you!
We hope that this pack covers
all the things you will need to
know about organising a
great Halloween party for
bats. Please do contact us on
fundraise@bats.org.uk or
call us on 020 7820 7181
if you need any more help
and advice.
Registered charity number England and Wales 1012361, Scotland SC040116.
Company limited by guarantee number 2712823.
The Bat Conservation Trust,
Quadrant House, 250 Kennington Lane, London SE11 5LD.