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NAPERVILLE PARK DISTRICT SPECIAL MEETING PACKET
NAPERVILLE PARK DISTRICT SPECIAL MEETING PACKET February 23, 2012 Mission Statement To provide recreation and park experiences that enrich the quality of life for our community. NA.perville P(.trk District AGENDA Naperville Park District Board of Commissioners Special Board Meeting Held at: Naperville Park District Administration Building Board Room 320 West Jackson Avenue Naperville, IL 60540 Thursday, February 23,2012 5:30p.m. I. Call to Order II. Roll Call III. Matters from the Public The Board will now receive public comment for up to three minutes per speaker on non-agenda topics. The Board will allow public comment on agenda topics prior to Board discussion for up to three minutes. IV. New Business A. Second Amendment to Employment Agreement Action and Motion Requested: To approve the Second Amendment to Employment Agreement effective immediately and with it the incorporated Employment Agreement effective January 1, 2013. B. Declaration of Surplus Property, Ordinance #768 Action and Motion Requested: Move to approve Ordinance #768 declaring the property as outline in the attached Exhibit "A" as surplus equipment for sale, trade in or disposal/recycle. C. Approval of Minutes Action and Motion Requested: Move to approve the Regular Meeting Minutes of February 9, 2012 and Special Meeting Minutes of April27, 2011 and January 19,2012. February 23, 2012 Special Meeting Agenda Page 2 of2 D. Discussion Items 1. Knoch Knolls Nature Center A/E Services Discussion 2. Master Plan Update 3. Centennial Park Asphalt Resurfacing 4. Springbrook Crossings Shoreline Restoration 5. FPDWC Intergovernmental Agreements 6. School District Intergovernmental Agreements 7. Challenger Soccer Contract 8. Athletic Field Fee Structure 9. Annual Statement of Receipts and Disbursements 10. 3 Year Plan Assumptions 11. Non-tax Revenue Plan 12. Bid Results for Golf Cart Purchase 13. March 8th Special Meeting- Survey Questions Discussion 14. Workshop Location Change V. Executive Session Action and Motion Requested: Move to adjourn to Executive Session to discuss Land Acquisition under Section 2(c) (5) of the Open Meetings Act Imminent Litigation under Section 2(c)(9) and Personnel under Section 2(c)(1) of the Open Meetings Act. VI. Call to Order VII. Roll Call VIII. Adjournment Action and Motion Requested: Move to adjourn the February 23, 2012 Special Meeting. 2/17/2012 NApervi lie Pa.rk District Board Memorandum February 23 2012 Board Meeting Agenda Item To: Board of Commissioners Through: Ray McGury, Executive Director, 848-3500 From: Robert Wysocki, Director oflnformation Technology, 848-3651 Re: Declaration of Surplus Property, Ordinance# 768 .,Zu/ Action and Motion Requested: Move to approve Ordinance # 768 declaring the property as outlined in the attached Exhibit "A" as surplus equipment for sale, trade in, or disposal/recycle. Background/Analysis: This ordinance is brought to you as outlined in the Illinois Park District Code, 701 LCS 1205/8-22. This portion of the code permits districts to determine that property is no longer needed for park purposes. We have a variety of IT equipment that is no longer of service to the district. This equipment is primarily non-functioning and will be recycled by local qualified electronics recycling organizations. Several items are functioning, but no longer serve a need for the District and will be donated to local non-profit organizations. Following these processes has been successful for us in the past and we anticipate that they will continue in this fashion. Please call if you have any questions or concerns. ORDINANCE NO. #768 ORDINANCE DECLARING CERTAIN PARK DISTRICT PROPERTY AS SURPLUS AND AUTHORIXING SALE OR DISPOSAL WHEREAS, the Naperville Park District, DuPage and Will Counties, Illinois has accumulated certain personal property which has been used for various park purposes, specifically the items described in Exhibit A; and WHEREAS, staff has either already purchased replacement equipment pursuant to the Park District's Capital Replacement Program, or has determined that the subject items are beyond their useful service life; and WHEREAS, the Illinois Park District Code authorizes the Park District to dispose of items of personal property, when in the opinion of three-fifths of the members of the Board of Park Commissioners then holding office such property is no longer necessary, useful to, or for the best interests of the Park District; and WHEREAS, Park District staff has bade preliminary arrangements for the disposal of the equipment and personal property through sealed bid auction or competitive bid, or salvage. NOW, THEREFORE BE IT AND AIT IS HEREBY ORDAINED BY THE BOARD OF PARK COMMISSIONERS FO THE NAPREBILLE PARK DISTRICT, DUPAGE AND WILL COUNTIES, AS FOLLOWS: Section One: It is hereby found and determined by the Board of Park Commissioners of the Naperville Park District that the following items of personal property are no longer necessary, useful to or for the best interest of this Park District: A. The property described in Exhibit A attached hereto and incorporated herein by reference. Section Two: That the park district staff is hereby authorized to convey or sell the personal property described in Section One of this Ordinance in any manner that I may designate, with or without advertising the sale, at any time following the adoption of this ordinance. Section Three: This ordinance e shall be effective immediately upon passage and approval by three-fifths majority of the members of this Board of park Commissioners. Section Four: All prior ordinances, resolutions, motions, orders or policies in conflict herewith, be and the same hereby are, repealed to the extent of the conflict herewith. Section Five: If any clause or provision of this Ordinance shall be adjudged invalid or unenforceable by a court of competent jurisdiction or by operation of any applicable law, it shall not affect the validity of any other clause or provision, which shall remain in full force and effect. PASSED AND APPROVED this 23rd day of February, 2012. Roll Call Vote: Ayes: _ __ Nays: _ __ Absent:- - - Abstain: - - - By: ATTEST: By: Secretary, Naperville Park District, Board of Park Commissioners President, Naperville Park District, Board of Park Commissioners A 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 Microsoft Natural Keyboard Elite Microsoft MultiMedia Keyboard l.OA Sony Dictator/Transcriber Sony 9V AC Power Adapter Labtec Microphone Dell PA-6 Family AC Adapter Dell PA-10 Family AC Adapter -Maxell Communicator Series Audio Tape Fuji Audio Tape Logitech Mouse Microsoft lntelliMouse Opticai1.1A Microsoft lntelliMouse Opticai1.1A HP Mouse HP 6-Cell Laptop Battery Dell PA-9 Family AC Adapter Dell PA-10 Family AC Adapter Casio Calculator USRobotics 56K Modem US Robotics AC Adapter Sony Headphones Palm PDA Belkin 2.4GHz Wireless Notebook Network Card Hitachi 100GB 2.5" Hard Drive Toshiba 40GB 2.5" Hard Drive Toshiba 80GB 2.5" Hard Drive Hitachi Travelstar 60GB 2.5" Hard Drive Western Digital Scorpio 60GB 2.5" Hard Drive IBM Travel star 40GB 2.5" Hard Drive Hitachi 10.06 GB 2.5" Hard Drive Toshiba 80GB 2.5" Hard Drive ··--· Fujitsu 80GB 2.5" Hard Drive Fujitsu 60GB 2.5" Hard Drive B C D E X09-32325 Office Equipment AC-E90HG N/A AA20031 Office Equipment Office Equipment Office Equipment M-S48a Office Equipment HSTNN-CB69 Office Equipment PA-1900-02D2 Office Equipment MDR-24 Office Equipment HTS541210h9ATOO Office Equipment MK8037GSX Office Equipment DK23CA-10 Office Equipment MHW2080BH Office Equipment A 49 Hitachi Travelstar 40GB 2.5" Hard Drive c B I1C25 N040ATCS05-0 D E CLP429F4JOZEOE Recycle Office Equipment 50 Hitachi 100GB 2.5" Hard Drive 51 Hitachi 100GB 2.5" Hard Drive HTS541210H9ATOO IBDG599MA Recycle Office Equipment HTS541210H9ATOO BDG59EKA Recycle Office Equipment 52 Toshiba 20GB 2.5" Hard Drive MK2023GAS 64QK1104T 4Q2 Recycle Office Equipment 53 3Com NIC 3c90SCX-TX-M WDLR56E5EO Recycle Office Equipment 54 Hitachi Deskstar 82GB 3.5" Hard Drive HDS721680PLAT80 Z30GR7JJ Recycle Office Equipment 55 Radeon X300 SE Graphics Card VCD002030-00 3022 M PC05232005077 Recycle Office Equipment 56 Intel PR0/1000 GT NIC 57 IBM Travelstar 20GB 2.5" Hard Drive C80235-001 OOOEOCC65C69 Recycle Office Equipment IC25N020ATCS04-0 TH-06J987-12567-25T-54L3 Recycle Office Equipment 58 Micron 256MB RAM MT8VDDT3264AG-40BC4 N/A Recycle Office Equipment 59 Micron 256MB RAM 60 Spectek 256MB RAM MT8VDDT3264AG-40BC4 N/A Recycle Office Equipment N/A Recycle Office Equipment --· 1P32M648HHC-5B .. 61 Centon 256MB RAM HITG18TVC N/A Recycle Office Equipment 62 Centon 256MB RAM HITG18TVC N/A Recycle Office Equipment 63 Spectek 256MB RAM P32M648HHC-SB N/A Recycle Office Equipment 64 Woods Full Protection Surge Suppressor 417 N/A Recycle Office Equipment 65 Temporary Power Taps Power Strip PT-A04 N/A Recycle Office Equipment 66 SL Waber Multiple Outlet Strip 67 Verizon Motorola Cell Phone 6M IN/A Recycle Office Equipment VU204 H65LLC2W8Z Recycle Office Equipment 68 APC Personal Surge Arrest Power Strip 69 Microsoft PS/2 to USB Adapter N/A N/A Recycle Office Equipment N/A N/A Recycle Office Equipment 70 Microsoft PS/2 to USB Adapter N/A D865GLC-ODYD N/A 3629179-0001 Recycle Office Equipment 71 MPC ClientPro Desktop Recycle Office Equipment 72 Sony CRT Monitor CPD-G410R 8027092 Recycle Office Equipment 73 Sea gate Barracuda 7200.7 120GB 3.5" Hard Drive 74 Micron 700FGx CRT Monitor ST3120026AS 3JT1REKA Recycle Office Equipment M-7F35MR FA7652076 Recycle Office Equipment 75 Eltron P310 Card Printer P310C E223329 Recycle Office Equipment FA7652067 Recycle Office Equipment 76 Micron 700FGx CRT Monitor - ------- M-7F35MR 1 -- --- 77 HP 10Base-T Hub-16M J3188A SG73301013 Recycle Office Equipment 78 MultiTech Systems MultiMux 96898565 Recycle Office Equipment 79 Acer V173 LCD Monitor V173 11346033 ETLBNOC023909061EE4000 Recycle Office Equipment 80 Optiquest Q7 LCD Monitor 81 Samsung SyncMaster 170N LCD Monitor VS11147 Q4A075081115 Recycle Office Equipment 170N NB17HCJX112941V Recycle Office Equipment 82 Samsung SyncMaster 170N LCD Monitor 170N NB17HCJX112795R Recycle Office Equipment 83 Benq FP747 LCD Monitor FP767 99L5372AGA3200138TABAGA Recycle Office Equipment 84 Sam sung SyncMaster 740N LCD Monitor 740N HA17HVDLB11910V Recycle Office Equipment 85 Optiquest Q7 LCD Monitor 86 Optiquest Q7 LCD Monitor VS11147 Q4A074282752 Recycle Office Equipment VS11147 Q4A073882742 Recycle Office Equipment 87 Samsung Sync Master 740N LCD Monitor 740N HA17HVFP301771J Recycle Office Equipment 88 Keyboard SK-1688 C0208214451 Recycle Office Equipment 89 Micron Keyboard 90 Microsoft MultiMedia Keyboard l.OA Sk-1688 C0111026674 Recycle Office Equipment KB-0168 "5919503963688 Recycle Office Equipment 91 Keyboard 92 lntelliMouse Opticai1.1A Mouse SK-1688 C0208206835 55250-0EM-2995334-03202 [Recycle Recycle Office Equipment 93 PS/2 Mouse 94 lntelliMouse PS/2 Mouse 95 Whee1Mouse3.0 PS/2 Mouse 96 Delta Electronics Power Supply .XOB-70388 Office Equipment M-S34 HCA12404079 Recycle Office Equipment 98316 00391794 Recycle Office Equipment XOB-70382 83351-600-7578035-04103 Recycle Office Equipment AICD0523004562 Recycle Office Equipment GPS-350CB-101A 1 A c B 97 Cool max Power Supply -- CX-400B -- D MQ0509094577 E Recycle Office Equipment 98 Canon ZR800 Camcorder ZR800A 602452040314 Recycle Office Equipment 99 Sony AC Power Adapter IPEGA-Acio E146044 Recycle Office Equipment 100 Intel PR0/1000 GT NIC iC80235-~01 Recycle Office Equipment 101 Dell Keyboard [04N454 OOOEOCC66E88 TH-04N454-37171-25N-8394 Recycle Office Equipment 102 Microsoft Basic Optical Mouse X800898-132 69657-492-0365725-30602 Recycle Office Equipment 103 Samsung DVD Drive TS-H552 5188-2472 Recycle Office Equipment -- 104 Dell AC Power Adapter AA20031 16291-98F-4905 Recycle Office Equipment 105 Canon Compact Power Adapter CA-590 073A Recycle Office Equipment 106 HP Pavilion s7310n Slimline PC EN996AA CNH5521SXC Recycle Office Equipment 107 lnfineon 256MB RAM HYS64T32000HU-5-A Recycle Office Equipment 108 Microsoft lntelliMouse Opticai1.1A iX08-70388 N/A 55250-0EM-2433522-14103 109 HP 6-Cell Laptop Battery I HSTNN-DB05 l-- -- Recycle Office Equipment 6D7801JCT28H UV Recycle Office Equipment 110 ACE Temporary Power Tap 33543 E115193 Recycle Office Equipment 111 DC Brushless Fan EFB0812HHB 5Z04W9R Recycle Office Equipment 112 Power Cord (Quantity 10) N/A N/A Recycle Office Equipment 113 VGA Cable (Quantity 5) N/A N/A Recycle Office Equipment 114 3.55 MM Cable (Quantity 4) N/A N/A Recycle Office Equipment 115 Headphones N/A N/A Recycle Office Equipment 116 Mise Cables (Quantity 13) N/A Recycle Office Equipment 117 vtech Phone Base T2326 N/A CW275577504 Recycle Office Equipment 118 Norte I Analog Phone A0668809 NT2N18AA133 Recycle Office Equipment 119 Bek-Tel LS-3 TC-1053 87264 Recycle Office Equipment 120 Dell Optiplex GX240 Desktop DH8 37LNN11 Recycle Office Equipment 121 Western Digital Caviar 40GB Hard Drive WD400BB-OODEAO WMAD16813988 Recycle Office Equipment 122 Dell Optiplex GX240 Desktop DH8 JVYML11 Recycle Office Equipment 123 Western Digital Caviar 20GB Hard Drive WD200BB-75CAAO WMADM1471893 Office Equipment 124 Dell ()ptiplex GX240 Desktop DH8 GLMNN11 --1Recycle Recycle 125 Western Digital Caviar 40GB Hard Drive WD400BB-75DEAO WMAD11546178 Recycle Office Equipment 126 Dell Optiplex GX240 Desktop DH8 JFMNN11 Recycle Office Equipment 127 Western Digital Caviar 40GB Hard Drive WD400BB-75DEAO WMAD11545670 Recycle Office Equipment 128 Dell Optiplex GX240 Desktop DH8 3WYML11 Recycle Office Equipment 129 Western Digital Caviar 40GB Hard Drive 'WD400BB-75DEAO WMAD11545669 Recycle Office Equipment --- Office Equipment D865GLC-ODYD 3629174-0001 Recycle Office Equipment 131 MPC Client Pro Desktop D865GLC-ODYD 3629181-0001 Recycle Office Equipment 132 3DForce FX-5200-64 AGP Graphics Card VCD001749-01 A04B021031T Recycle Office Equipment 133 Hitachi Deskstar 82GB Hard Drive HDS721680PLAT80 Z10H4WKJ Recycle Office Equipment 134 MPC Client Pro Desktop D865GLC-ODYD 3629169-0001 Recycle Office Equipment 135 Hitachi Deskstar 82GB Hard Drive HDS721680PLAT80 Z30H16KJ Recycle Office Equipment 136 MPC Client Pro Desktop D865GLC-ODYD 3499479-0001 Recycle Office Equipment 137 MPC ClientPro Desktop 'D865GLC-ODYD 3562768-0001 Recycle Office Equipment 138 MPC Client Pro Desktop D865GLC-ODYD 3629159-0001 Recycle Office Equipment 139 Micron 256MB RAM 140 Micron 256MB RAM MT8VDDT3264AG-40BC4 N/A Recycle Office Equipment MT8VDDT3264AG-40BC4 Recycle Office Equipment 130 MPC ClientPro Desktop -~~--- --- 141 MPC ClientPro Desktop D865GLC-ODYD N/A 3629161-0001 Recycle Office Equipment 142 Micron 256MB RAM MT8VDDT3264AG-40BC4 N/A Recycle Office Equipment 143 Micron 256MB RAM MT8VDDT3264AG-40BC4 Recycle Office Equipment 144 MPC ClientPro 365 Desktop D915GX-ODYD N/A 4130841-0001 Recycle Office Equipment A c B 145 MPC ClientPro Desktop I D865GLC-ODYD 146 MPC ClientPro 365 Desktop ID915GX-ODYD D 3629180-0001 Recycle E Office Equipment 4130840-0001 Recycle Office Equipment D865GLC-ODYD 3629167-0001 Recycle Office Equipment 148 MPC ClientPro Desktop D865GLC-ODYD 3629162-0001 Recycle Office Equipment 149 Micron 256MB RAM MT8VDDT3264AG-40BC4 N/A Recycle Office Equipment 150 Micron 256MB RAM MT8VDDT3264AG-40BC4 Recycle Office Equipment 151 MPC ClientPro Desktop D865GLC-ODYD N/A 3629171-0001 Recycle Office Equipment 152 Micron 256MB RAM MT8VDDT3264AG-40BC4 N/A Recycle Office Equipment 153 Micron 256MB RAM ~T8VDDT3264AG-40BC4 865GLC-ODYD N/A 3629165-0001 Recycle Office Equipment Recycle Office Equipment N/A ---":---~-- ~--- Recycle Office Equipment N/A Recycle Office Equipment Office Equipment 147 MPC ClientPro Desktop 154 MPC ClientPro Desktop - -- --- 155 Micron 256MB RAM MT8VDDT3264AG-40BC4 156 Micron 256MB RAM MT8VDDT3264AG-40BC4 -- --- 157 Micron 256MB RAM MT8VDDT3264AG-40BC4 N/A Recycle 158 Micron 256MB RAM MT8VDDT3264AG-40BC4 Recycle Office Equipment 159 MPC ClientPro Desktop D865GLC-ODYD N/A 3629179-0001 Recycle Office Equipment 160 Spectek 256MB RAM P32M648HHC-5B N/A Recycle Office Equipment 161 Spectek 256MB RAM P32M648HHC-5B N/A Recycle Office Equipment 162 Micron 256MB RAM MT8VDDT3264AG-40BC4 N/A Recycle Office Equipment 163 Micron 256MB RAM MT8VDDT3264AG-40BC4 N/A Recycle Office Equipment 164 CoolerMaster Centurion Computer Case N/A ZF9225ATH N/A Recycle Office Equipment Recycle Office Equipment Recycle Office Equipment 165 Zalman CPU Cooler 166 MPC ClientPro 365 Desktop D915GX-ODYD N/A 4012010-0001 167 MPC ClientPro 365 Desktop D915GX-ODYD 4012003-0001 Recycle Office Equipment 168 Hitachi Deskstar 82GB Hard Drive HDS721680PLAT80 Z30H6KKJ Recycle Office Equipment 169 Centon 256MB RAM HITG18TVC N/A Recycle Office Equipment 170 Centon 256MB RAM HITG18TVC Recycle Office Equipment 171 MPC ClientPro 365 Desktop D915GX-ODYD N/A 4011998-0001 Recycle Office Equipment 172 Centon 256MB RAM HITG18TVC N/A Recycle Office Equipment 173 Centon 256MB RAM HITG18TVC Office Equipment D915GX-ODYD N/A 4011999-0001 Recycle 174 MPC ClientPro 365 Desktop Recycle Office Equipment 175 Centon 256MB RAM HITG18TVC N/A Recycle Office Equipment 176 Centon 256MB RAM HITG18TVC N/A Recycle Office Equipment 177 NZXT Computer Case N/A N/A Recycle Office Equipment 178 CoolerMaster Lite Computer Case N/A N/A Recycle Office Equipment 179 CoolerMaster Lite Computer Case N/A N/A Recycle Office Equipment 180 CoolerMaster Lite Computer Case N/A N/A Recycle Office Equipment 181 CoolerMaster Lite Computer Case N/A N/A Recycle Office Equipment 182 CoolerMaster Lite Computer Case N/A N/A Recycle Office Equipment 183 CoolerMaster Lite Computer Case N/A N/A Recycle Office Equipment 184 CoolerMaster Lite Computer Case N/A WDLR56F1B7 Recycle Office Equipment 185 3Com NIC N/A 3c905CX-TX-M Recycle Office Equipment 186 GeForce MX440 AGP Video Card LR2924 L3010010403 Recycle Office Equipment Office Equipment __ 187 GeForce MX440 AGP Video Card LR2924 L3010269589 Recycle 188 VisionTek AGP Video Card VCD001394-00 2114120B2 Recycle Office Equipment 189 3Com NIC 3c905CX-TX-M WDLR0611FF Recycle Office Equipment 190 Intel PR0/1000 GT NIC C80235-001 OOOEOCC6752C Recycle Office Equipment 191 Intel PR0/1000 GT NIC IC80235-001 i C80235-001 OOOEOCC0778F Recycle Office Equipment OOOEOCC664AC Recycle Office Equipment 192 Intel PR0/1000 GT NIC A c B D E 193 Intel PR0/1000 GT NIC 194 Intel PR0/1000 GT NIC 195 512MB RAM C80235-001 (80235-001 OOOEOCC6731E Recycle Office Equipment OOOEOCC674F7 Recycle 38L5HSOL-1HAG N/A Recycle Office Equipment Office Equipment 196 512MB RAM 38LSHSOL-1HAG N/A Recycle Office Equipment 197 512MB RAM 38L5HSOL-1HAG N/A Recycle Office Equipment 198 512MB RAM 199 512MB RAM 38L5HSOL-1HAG Recycle Office Equipment Recycle 200 512MB RAM 201 512MB RAM 38L5HSOL-1HAG 38LSHSOL-1HAG N/A N/A N/A Office Equipment Office Equipment 202 512MB RAM 38LSHSOL-1HAG 203 512MB RAM 204 512MB RAM 38LSHSOL-1HAG 38LSHSOL-1HAG 205 512MB RAM 206 512MB RAM 38L5HSOL-1HAG 38LSHSOL-1HAG 207 512MB RAM 38LSHSOL-1HAG 208 512MB RAM 209 Centon 512MB RAM 38L5HSOL-1HAG 512MBPC133 210 Centon 512MB RAM 211 Micron 512MB RAM 512MBPC133 MT16LSDT6464AG-133C2 212 Micron 512MB RAM MT16LSDT6464AG-133C2 ·~---· 38L5HSOL-1HAG -- ·-------- N/A Recycle Recycle N/A N/A Recycle 'Recycle Office Equipment Office Equipment N/A N/A Recycle_ Office Equipment Office Equipment N/A Recycle Recycle N/A N/A IN/A Recycle N/A Recycle Recycle BZABR1A006 BZABR1A009 Recycle Recycle Recycle Office Equipment Office Equipment Office Equipment Office Equipment Office Equipment Office Equipment Office Equipment Office Equipment Office Equipment 213 Micron 512MB RAM MT16LSDT6464AG-133C2 BZABR1A008 214 Centon 512MB RAM 512MBPC133 N/A 215 Centon 512MB RAM 216 lnfineon 512MB RAM 512MBPC133 HYS64064320GU-5-B N/A B1E40811 217 SimpleTech 512MB 218 SimpleTech 512MB 219 SimpleTech 512MB 220 Simple Tech 512MB RAM RAM 98000-00185-00lU 98000-00185-00lU N/A Recycle Recycle Recycle N/A Recycle Office Equipment __ RAM RAM 98000-00185-00lU Recycle Office Equipment 98000-00185-00lU CM PC512 M/DD400L N/A N/A N/A Recycle Office Equipment Office Equipment 512MBPC3200 512MBPC3201 N/A N/A 512MBPC3202 512MBPC3203 N/A N/A Recycle Recycle 512MBPC3204 N/A Recycle Office Equipment 512MBPC3205 512MBPC3206 N/A N/A Recycle Office Equipment Office Equipment 512MBPC3207 512MBPC3208 N/A 221 Centon 512MB RAM 222 Centon 512MB RAM 223 Centon 512MB RAM 224 Centon 512MB RAM 225 Centon 512MB RAM 226 Centon 512MB RAM 227 Centon 512MB RAM 228 Centon 512MB RAM 229 Centon 512MB RAM 230 Centon 512MB RAM 231 Centon 512MB RAM 512MBPC3209 232 Centon 512MB RAM 512MBPC3210 233 Centon 512MB RAM 512MBPC3211 234 Micron 512MB RAM 235 Micron 512MB RAM 236 Micron 512MB RAM 237 Micron 512MB RAM MT16LSDT6464AG-133B2 'MT16VDDT6464AG-265B1 MT16VDDT6464AG-265B2 MT16VDDT6464AG-265B3 Recycle Recycle Recycle Recycle Recycle Recycle Recycle Office Equipment Office Equipment Office Equipment Office Equipment Office Equipment Office Equipment Office Equipment Office Equipment Office Equipment Office Equipment Office Equipment N/A N/A Recycle N/A N/A Recycle Recycle Office Equipment Office Equipment N/A N/A N/A Recycle Office Equipment Recycle Office Equipment Office Equipment N/A 238 Micron 512MB RAM 239 Micron 512MB RAM MT16VDDT6464AG-265B4 MT16VDDT6464AG-265B5 N/A N/A 240 Micron 512MB RAM MT16VDDT6464AG-265B6 N/A Recycle Recycle Recycle Recycle :Recycle Recycle Office Equipment Office Equipment Office Equipm~.!!!___ Office Equipment A c B 241 Micron 512MB RAM D E N/A IRecycle Office Equipment MT16VDDT6464AG-265B8 N/A MT16VDDT6464AG-265B9 N/A Recycle Recycle Office Equipment Office Equipment MT16VDDT6464AG-265B10 MT16VDDT6464AG-265B11 N/A Recycle Office Equipment N/A Recycle MT16VDDT6464AG-265B12 N/A Recycle Office Equipment Office Equipment MT16VDDT6464AG-265B7 1 -~~- 242 Micron 512MB RAM 243 Micron 512MB RAM 244 Micron 512MB RAM - 245 Micron 512MB RAM 246 Micron 512MB RAM 247 Micron 512MB RAM 248 Micron 512MB RAM 249 Micron 512MB RAM 250 Micron 512MB RAM 251 Micron 512MB RAM 252 Micron 512MB RAM 253 Micron 512MB RAM -·- MT16VDDT6464AG-265B13 N/A Recycle Office Equipment IMT16VDDT6464AG-265B14 N/A Recycle Office Equipment MT16VDDT6464AG-265B15 N/A MT16VDDT6464AG-265B16 N/A ,N/A Recycle Recycle Office Equipment Office Equipment Recycle Office Equipment Recycle Office Equipment Office Equipment MT16VDDT6464AG-265 B17 --'N/-A~-------· MT16VDDT6464AG-265B18 ··- -· MT16VDDT6464AG-265B19 N/A Recycle 254 Micron 512MB RAM MT16VDDT6464AG-265B20 N/A Recycle 255 Micron 512MB RAM IMT16VDDT6464AG-265B21 N/A 99L5372AGA32300672TABAGAT Recycle 256 Benq FP747 LCD Monitor FP767 Recycle Office Equipment Office Equipment February 9, 2012 Regular Board Meeting Minutes DRAFT- Pending Approval Page 1 of7 N"-perville Pa.rK District Minutes of a Regular Meeting of the Naperville Park District Board of Commissioners DuPage and Will Counties Held on 9th day of February. 2012 Naperville Municipal Building-Council Chambers 400 South Eagle Street Naperville, IL 60540 I. Call to Order The Regular Meeting of the Naperville Park District Board of Commissioners was called to order at 7:00p.m. by President Reilly. II. Pledge of Allegiance President Reilly led those assembled in the Pledge of Allegiance. Roll Call Present: President Mike Reilly Vice President Kirsten Young Commissioner Bill Eagan Commissioner Gerry Heide Commissioner Rich Janor Commissioner Ronald Ory Commissioner Marie Todd Absent: Other: Executive Staff: Kevin Finnegan, Parks Director Sameera Luthman- Marketing Director Ray McGury, Executive Director Ed Provow-Golf Services Director Katie Sepe - HR Director Eric Shutes, Planning Director Brad Wilson, Recreation Director Staff: Derke Price, Attorney Jacki Stern, Board Secretary Aileen McEldowney- Planner Sue Omanson-Community Development Manager Jeremy Link-Accounting Manager III. Agenda Additions and Deletions February 9, 2012 Regular Board Meeting Minutes DRAFT- Pending Approval Page 2 of7 IV. Introductions and Recognitions A. Awards and Recognitions B. Employee Recognitions V. Matters from the Public Jeff Hayden- 39W576 Newton Sq, Geneva, IL My Hayden is a resident of Geneva representing the WDSRA and their foundation. Mr. Hayden reminded us that many of us are familiar with WDSRA and the work that they do to provide recreational activities for children and adults with disabilities. The Naperville Park District is a member and Executive Director McGury sits on the board. There are approximately 30% ofWDSRA's participants are from Naperville and WDSRA was named Naperville's greatest asset from special needs parents. The park district funding does not meet all the monetary needs. The need continues to grow and fund raising has been affected by the downturn in the economy. Mr. Hayden wanted to take this opportunity to invite all of the board to the Gala on March 10th at the Abbington Banquets. VI. Updates and Reports A. Riverwalk Commission Update -Gerry Heide • The Riverwalk Commission met yesterday, and discussed normal, recurring business. • As of January 31st, the annual operating budget has been 66% consumed. The commission's fiscal year ends on April 30th, so we are in a favorable position as it relates to achieving at or under budget performance. The Capital Improvement budget expenditure stands at 34% of total, with the majority of future expenditures to focus on the annual rehab program, which is a highly seasonal endeavor. • The commission is in the process of seeking proposals for a new Consultant, as the current consultant's contract expires shortly. • An RFP has been prepared and distributed. • Finally, the artifacts storage locker at Packer Engineering has yielded a long lost historical marker that will be permanently displayed at an exact location to be determined at Fredenhagen Park. The marker relates to the Prince Castle Restaurant, the predecessor to Cock Robin, which was demolished in 1967. B. Riverwalk Foundation Update - Mike Reilly • The next meeting of the Riverwalk foundation will be March 1, 2012. C. Carillon Foundation Report- Mike Reilly/Bill Eagan • The next meeting is scheduled for 7:30AM on AprilS at the Rubin Community Center D. Finance Committee Update - Marie Todd/Ron Ory • Non-Tax Revenue Plan - During the last Finance Committee meeting held in December, staff provided the Committee with a preliminary draft of February 9, 2012 Regular Board Meeting Minutes DRAFT- Pending Approval Page 3 of7 • the Non-tax Revenue Plan in order to begin gathering Board feedback on the structure of the document. The Committee liked the structure of the document and provided suggestions to enhance the plan document. Staff will continue to update the draft plan that will be presented to the board during the February 23rd workshop. 3- Year Plan Assumptions- The Committee received a preliminary draft packet detailing the assumptions for the Districts 3-Year Financial Plan. Included in the packet are the methodologies used to generate assumptions, assumption tables, and explanations. The Committee will review the draft plan and provide feedback for the next Finance Committee meeting on Tuesday February 14th at 10:30 a.m. in the administration building. We will present this to the board at an upcoming workshop. E. Parks Foundation - Mike Reilly • Park District staff is working with the foundation board on several avenues to make residents and companies aware of the newly formed foundation. First, a full-page is planned for our Summer Program Guide to promote the foundation. Next, our sponsorship & events manager, Brett Lindahl, is working on a special sponsorship agreement with a retailer that would not be possible if we didn't have the foundation in place. We're also developing an online donation process/mechanism. Finally, as these pieces fit into place we'll issue a press release in the near future to formally announce the Parks Foundation to the community at large. • The next meeting of the foundation board has not yet been scheduled. F. Legislative Committee Update- Gerry Heide/Kirsten Young • We recently learned that the primary Illinois Senate sponsor of our reintroduced Senate Bill 2286, dealing with the access to the adjudicated criminal records of minor employees, is stepping down from the Illinois State Senate to pursue a career as a lobbyist. • The primary house sponsor of the concurrent HB 3329, our friend Representative Darleen Senger, was made aware of our situation, and has very graciously picked up the mantle. We beat the filing deadline for the house bill. It is currently in rules, and I will have more to report once it has been assigned to a committee. G. Parks and Recreation Committee Update- Kirsten Young/Rich Janor • If you recall from reports from the committee late in 2011, the committee discussed upgrading the furniture at the Riverwalk Eatery. We then explored the idea of expanding the menu and its hours, and other changes that might make the Riverwalk Eatery a destination point on the Riverwalk itself. Staff continues to explore how the Park District can improve the service provided at the Riverwalk Eatery and will, in the meantime, upgrade the furniture because summer is drawing near and expanding the hours and modifying the menu won't change the type of furniture that would be purchased. February 9, 2012 Regular Board Meeting Minutes DRAFT- Pending Approval Page 4 of7 • • • At the February workshop staff will provide the Board an overview of their progress on developing an athletic field cost recovery plan, including proposed discussions with affiliates and the implementation of the plan. We received an amenity request for a nature trail for the Hobson PondsWest street corridor. We will include this amenity possibility on the upcoming Community Interest and Opinion Survey And finally, the Committee will begin reviewing all of the questions asked in the survey taken in 2009 and make recommendations if appropriate or modifications to those questions. H. Strategic Planning Committee Update- Rich Janor /Ron Ory • The strategic planning committee has been focused on the districts 2012 goals. Thank you to the board and leadership team for their work on these goals. The next Strategic Plan Committee Meeting will be held on Thursday February 23rd. I. Golf Committee - Bill Eagan/Marie Todd • The golf committee met on February 6th and noted the following; • They reviewed the final FY2011 Financials and due to expense cutting and deferrals, Golf finished the year unfavorable. They were $40,000 against the budget, but $5,000 positive net income overall. This result is better than the unfavorable $90,000 expected and recent favorable weather conditions have kept players on the courses. • The courses will be open conditions permitting so, if the weather is decent give the course a call to see if play is being allowed and get in an early round. • The well pump has been pulled from Naperbrook and initial inspection looked good. The pump is being reconditioned and should be back by April 1st which is in plenty of time for the season. This important maintenance could not be deferred any longer as the sprinkling system is the life blood of the course. J. Board President Update- Mike Reilly • This coming Saturday I will be delivering our 2nd annual State of the Park District presentation at the Alfred Rubin Community Center. Coffee and a light breakfast will be available at 8:00 and the presentation will start at 8:30. We encourage residents to join us because in about 30-40 minutes you'll get a good overview on what we did in 2011, what we plan for 2012 and, importantly, how we're spending your tax dollars. You'll also have plenty of opportunity to ask questions of your elected commissioners and park district staff. Attendees will also have the opportunity to enter a drawing to win a season membership at Centennial Beach or a round of golf for two at either Springbrook or Naperbrook golf course. • Please join us if your schedule permits. February 9, 2012 Regular Board Meeting Minutes DRAFT- Pending Approval Page 5 of7 K. Executive Director Update - Ray McGury • The State of the Park District Address will take place on Sat., Feb.11 Community Hall in the Alfred Rubin Riverwalk Community Center- 305 W. Jackson Ave. 8:00 a.m.- light breakfast and networking 8:30 a.m. - presentation begins No charge to attend this event. • Availability Session for Sportsman's Park Site Remediation Program will be held on Wed., Feb. 22 - 6:00-9:00 p.m. Naperville Municipal Center, 400 S. Eagle St., Lower Level Rooms B & C o Opportunity for the public to learn more about the next steps in this voluntary initiative that we're working on with the Illinois EPA and the City of Naperville. o No formal presentation; instead we will have information stations that address different aspects of the initiative o Attendees may come and go as needed during the three-hour time frame. • The Spring Program Guides and Summer Camps Guides are on their way o Will begin to be delivered to residents' homes on Feb. 16 o Virtual Program Guide and Camps Guide will be available on napervilleparks.org beginning Feb. 13 o Registration for Coach Pitch, T-Ball and Machine Pitch in addition to spring programs and summer camps are coming soon. Please refer to your Program Guide or napervilleparks.org for details. • Just to remind you about Golf o Golf courses will remain open, weather depending; please call ahead for course conditions o Season Reserved Tee Time lottery applications are due on Feb. 20 o Winter/Spring rates will be available through AprilS. o New, lower 2012 rates will take effect beginning April 9. o Visit springbrookgolfcourse.org or naperbrookgolfcourse.org for details VII. Approval of Treasurer's Report Action and Motion Requested: Vice President Young moved to approve the December 2011 Treasurer's Report. Second by Commissioner Todd. Roll Call Vote on Motion: YES: Young, Todd, Eagan, Heide, Janor, Ory, Reilly NO: None ABSENT: None (Motion Declared Carried) February 9, 2012 Regular Board Meeting Minutes DRAFT- Pending Approval Page 6 of7 VIII. Consent Agenda (Requires Board Approval by Statute) Chair: Are there any items to be removed from the consent agenda? A. Approval of disbursements for the month of January 2012 in the B. C. D. E. F. G. H. I. J. amount of $2,668,870.40. Approval of January 2012 disbursements made through the Bank of America Purchasing Card Program in the amount of $150,543.42. Approval of customer refunds for the month of January 2012 in the amount of $1,298.83. Approval of the First Amendment to Agreement for Planning, Development and Operation of Naperville Exchange Club's Ribfest. Approval of the 2012 Independent Contractor Agreement for Karate instruction with Illinois Shotokan Karate Clubs. Award the contract for 2012 T-shirts to Sunburst Sportswear, Inc. in the amount of$32,555.92. Approve the 2011 Cash-In-Lieu Fund- Annual Report for the fiscal year January 1, 2011 to December 31, 2011. Approve the purchase of a 2012 Ford Police Interceptor in the amount of $31,865.00 on the Suburban Purchasing Cooperative (SPC) contract to Currie Motors. Award an Agreement for Consultant Services to Richard Day Research, Inc. for a lump sum fee of$37,093.00, with a contingency requiring prior written approval of $3, 709.30, for a total expenditure not to exceed $40,802.30 for the performance of a Community Interest and Opinion Survey. Approval of Minutes: Regular Meeting of January 12,2012. Action and Motion Requested: Vice President Young moved to accept the Consent Agenda items as presented. Second by Commissioner Eagan. Roll Call Vote on Motion: YES: Young, Eagan, Heide, Janor, Ory, Todd, Reilly NO: None ABSENT: None (Motion Declared Carried) Vice President Young moved to approve consent agenda as accepted. Second by Commissioner Todd. Voice Vote on Motion: YES: Young, Todd, Eagan, Heide, Janor, Ory, Reilly NO: None ABSENT: None (Motion Declared Carried) IX. New Business February 9, 2012 Regular Board Meeting Minutes DRAFT- Pending Approval Page 7 of7 X. Executive Session Action and Motion Requested: Vice President Young moved to adjourn to Executive Session at 7: 18 p.m. to discuss Land Acquisition under Section 2(c)(11) of the Open Meetings Act, Imminent Litigation under 2(c)(5) of the Open Meetings Act and Personnel under 2(c)(1) of the Open Meetings Act. Second by Commissioner Todd. Roll call Vote on Motion: YES: Young, Todd, Eagan, Heide, Janor, Ory, Reilly NO: None ABSENT: None (Motion Declared Carried) XI. XII. Reconvene Open Meeting Call to Order President Reilly called the meeting back to order at 8:28p.m. XIII. Roll Call President Mike Reilly Vice President Kirsten Young Commissioner Bill Eagan Commissioner Gerry Heide Commissioner Rich Janor Commissioner Ron Ory Commissioner Marie Todd Derke Price-Attorney XIV. Action (if any) Taken After Executive Session XV. Adjournment Action and Motion Requested: Vice President Young moved to adjourn the February 9, 2012 Regular Board Meeting at 8:28p.m. Second by Commissioner Todd. Voice Vote on Motion: YES: Young, Todd, Eagan, Heide, Janor, Ory, Reilly NO: None ABSENT: None (Motion Declared Carried) April27, 2011 Special Board Meeting Minutes DRAFT- Pending Approval Page 1 of6 Nttpervi lie Pa.rk District Minutes of a Special Meetin&: of the Naperville Park District Board of Commissioners DuPage and Will Counties Held on 27th day of April. 2011 320 W. Jackson Ave.- Board Room Naperville, IL 60540 I. Call to Order The Special Meeting of the Naperville Park District Board of Commissioners was called to order at 6:00 p.m. by President Reilly. II. Roll Call Present: President Mike Reilly Vice President Gerry Heide Commissioner Ronald Ory Commissioner Marie Todd Commissioner Kirsten Young Absent: Commissioner Andrew Schaffner Other: Executive Staff: Kevin Finnegan, Parks Director Sameera Luthman, Marketing and Communications Director Ray McGury, Executive Director Eric Shutes, Planning Director Sue Stanish, Finance Director Brad Wilson, Recreation Director Staff: Derke Price, Attorney Jacki Stern, Board Secretary Aileen McEldowney, Planner Rob Wysocki, IT Manager III. Matters from the Public No one signed up to speak. April27, 2011 Special Board Meeting Minutes DRAFT- Pending Approval Page 2 of6 IV. New Business A Frontier Sports Complex Irrigation Pump Station Project Action and Motion Requested: Vice President Heide moved to award the contract for the Frontier Sports Complex Irrigation Pump Station project to Halloran & Yauch, Inc. in the amount of $348,285. Second by Commissioner Todd. Roll Call Vote on Motion: YES: Heide, Todd, Ory, Young, Reilly NO: None ABSENT: Schaffner (Motion Declared Carried) B. Investment Product- Illinois Metropolitan Investment Fund (IMET) Action and Motion Requested: Vice President Heide moved to approve the Resolution No. 11-5 for Membership in IMET. Second by Commissioner Todd. Roll Call Vote on Motion: YES: Heide, Todd, Ory, Young, Reilly NO: None ABSENT: Schaffner (Motion Declared Carried) C. Purchase of a 2011 Ford F-250 Crew Cab 4x4 Action and Motion Requested: Vice President Heide moved to authorize the purchase of a 2011 Ford F-250 Crew Cab 4x4 in the amount of $27,126.00 on the Illinois State bid contract to Badger Truck Center. Second by Commissioner Todd. Roll Call Vote on Motion: YES: Heide, Todd. Ory, Young, Reilly NO: None ABSENT: Schaffner (Motion Declared Carried) D. Purchase of a 2011 Ford F-250 XL 4x4 Action and Motion Requested: Vice President Heide moved to authorize the purchase of a 2011 Ford F-250 XL 4x4 in the amountof$24,525.00 on the Suburban purchasing Cooperative (SPC) contract to Currie Motors Fleet. Second by Commissioner Todd. Roll Call Vote on Motion: YES: NO: Heide, Todd, Ory, Young, Reilly None April 2 7, 2011 Special Board Meeting Minutes DRAFT- Pending Approval Page 3 of6 ABSENT: Schaffner (Motion Declared Carried) E. Discussion Items 1. 95th St. Extension Presentation • Jed Anderson and Don Yett came to speak to us regarding the project. This project goes back to 1990. There were numerous meetings with the Park District, City of Naperville, and Village of Bolingbrook in regard to the 3 mile long project. It is on 95th St west of Naper /Plainfield Rd. It would Cross the DuPage River and Kings Road to tie into Boughton Road. Commission Ory has concerns over who owns the pond and who does the maintenance. He says that we need to get a feeling from the board on how we want to approach this compensatory value of land to agencies. Vice President Heide said that we don't want to acquire another pond. This project will not further our mission. Director Shutes said that we relayed our current policies to the project team. We are moving away from acquiring ponds and basins. 2. Capital Projects Prioritization Policy • In the April zznd weekly packet and the Springsted report, you will find a policy prepared to help the district further evaluate our capital project prioritization procedure. We have shared this with the Parks & Recreation Committee. This version has the track changes so you can see the changes that were made. We want to gather any comments from the board. The committee did make some changes that were a result of their committee meeting. • Commissioner Ory said that there is another element of comprehensive planning process and it seems to have fallen by the wayside. He doesn't understand how we are addressing the comprehensive planning process. He is concerned how these will relate to each other and how it will be taken as a whole. Instead of it being piece meal... He knows that they should all tie together, but he is not sure how they all tie together. • President Reilly said that has been acknowledged and that is how we have laid out the framework. We need to take all the planning documents and see how they synchronize. Where there are gaps or mixed messages and the board can decide which should take precedence. The board's role in the whole process will be talked about at the retreat. We need to keep moving forward to keep the projects rolling; • Commissioner Ory said to work on a project that is not needed or has no value would be a big mistake. One part is the community survey and what it plays in the process. He doesn't know that we have a good mechanism for that activity or do we need to build or rent. They are not clear in Ron's mind. • Executive Director McGury understands what Commissioner Ory is April27, 2011 Special Board Meeting Minutes DRAFT- Pending Approval Page 4 of6 • • • • saying. This will get done. If you look at the policy it links back to the core values. This came from community survey and what people are looking for. We justify the things that the community is looking for. It has a scoring sheet. We hope that you have confidence in us to score with our expertise. Executive Director McGury thinks that with this document he could go in the public and be able to support it without a doubt. With all confidence I can say that we are not frivolously spending extra money. Commissioner Ory said that he is not saying that this isn't a good thing and we are not making progress. I just think that we could tie things together better. We need to be able to periodically review based on data. President Reilly said that the various documents have various life spans and there will be overlapping. Commissioner Todd said that we will have a variety of documents and there will be some that will be out of sync with others. We have been trying to align the projects and I think we do a much better job. We will never be at a point that everything is there. We have been careful to make sure that our projects will align. If we do stop then we will stop serving the public. Commissioner Young said that we are making progress. We are listening to the public and our communication is much better. 3. Centennial Beach Change Order Update • We have had some weather and schedule issues as we have had 16 days of measureable rain. It is very difficult to do the site work. They will create too much disturbance. Pavement work is hampered. The asphalts plants open next week. Concrete and paver beds are too wet so they can't pour the concrete. Even though the site will have sod. This project will open when we said. There still might be some construction that will happen during the opening. • There are some Change Orders to discuss in 3 primary areas o Masonry work- winter conditions. Building the emissions of the bathhouse and they had propane. It costs about $25,000 to do that. With condensed in ideal conditions u would want at least a year to develop scope and scale. We can get this done and there is additional for winter conditions. The south wall of the bath house built in 1930 and they afraid the whole wall will fall done. We could ignore $50,000 south wall and stonework and make it a more structurally sound facility. o Electrical upgrade. Existing and unforeseen conditions will be around $40,000 and site work improvements $50,000. Total change orders 3 - $165,000 rough estimates. Even with change orders we are well under the budget. Staff thinks that these are good improvements and will make this project better. April27, 2011 Special Board Meeting Minutes DRAFT- Pending Approval Page 5 of6 4. Ride DuPage to Work Agreement • Director Wilson discussed this at the last Parks & Recreation meeting. There is a component that is ride to DuPage to work and it is separate. It can be eligible for federal funding. Pace had been administering that grant and the city has taken over and the city has asked that each partner of the program to enter into an agreement. This would allow the Park District to seek reimbursement for those grant funds. That would result in $9400 and submit for our reimbursements. We have some concerns with the terms and our attorney has reached out to the city. Everyone else has signed it and they are unwilling to change it. Our attorney said that for now our contribution is $25, 000 and we get only a 1/3 back and get our money back and renew again next year. 5. Investment Advisory Services • This was discussed in the last Finance Committee and we will develop an RFP and the firm that rose to the top is Sawyer Falduto. There is an advantage to use a financial advisor with these qualifications and this is who we are recommending. If they are doing well we give Finance Director Stanish the authority to go to 5 million in investments. V. Executive Session Action and Motion Requested: Vice President Heide- at 7:40pm moved to adjourn to Executive Session to discuss Land Acquisition under Section 2(c)(5) of the Open Meetings Act. and Pending Litigation 2(c)(11) ofthe Open Meetings Act. Second by Commissioner Young. Roll Call Vote on Motion: YES: Heide, Young, Ory, Todd, Reilly NO: None ABSENT: Schaffner (Motion Declared Carried) VI. Reconvene Open Meeting 8:19pm President Reilly called the meeting back to order at 8:19 p.m. VII. Roll Call President Mike Reilly Vice President Gerry Heide Commissioner Ronald Ory Commissioner Marie Todd Commissioner Kirsten Young Derke Price, Attorney JackiStern,Secretary April27, 2011 Special Board Meeting Minutes DRAFT- Pending Approval Page 6 of6 VIII. IX. Action (if any) take after Executive Session Adjournment: Vice President Heide moved to adjourn the April27, 2011 Special Meeting at 8:20pm. Second by Commissioner Young. Voice Vote on Motion: YES: Heide, Young, Ory, Todd, Reilly NO: None ABSENT: Schaffner (Motion Declared Carried) 1/11/2012 January 19, 2012- Special Board Meeting Minutes DRAFT- Pending Approval Page 1 of 4 N"-pervi lie Pa.rk. Distr-ict Minutes of a Special Meetin& of the Naperville Park District Board of Commissioners DuPage and Will Counties Held on 19th day of January. 2012 320 W. Jackson Ave.- Board Room Naperville, IL 60540 I. Call to Order The Special Meeting of the Naperville Park District Board of Commissioners was called to order at 5:00p.m. by President Reilly. II. Roll Call Present: President Mike Reilly Vice President Kirsten Young Commissioner Gerry Heide Commissioner Bill Eagan (arrive at 5:39pm) Commissioner Rich Janor Commissioner Ronald Ory Commissioner Marie Todd Absent: Other: Executive Staff: Kevin Finnegan, Parks Director Sameera Luthman, Marketing and Communications Director Ray McGury, Executive Director Ed Provow, Golf Services Director Katie Sepe, HR Director Eric Shutes, Planning Director Sue Stanish, Finance Director Brad Wilson, Recreation Director Staff: Derke Price, Attorney Jacki Stern, Board Secretary Spencer Huard, Web Designer Rob Wysocki, IT Manager January 19, 2012- Special Board Meeting Minutes DRAFT- Pending Approval Page 2 of4 Ill. Matters from the Public Katherine Havel- 2616 Springdale Circle Ms. Havel spoke in regard to the 95th Street Bridge Expansion Project. She asked the Naperville Park District to review the project plans and details to be sure that the park district's interests are protected and obligations are understood. IV. New Business A. Discussion Items 1. Website Redesign Project Update • Director Luthman and Web Designer Spencer Huard gave a presentation to show us the first generation of the new website. 2. Ribfest Agreement First Amendment • HR Director Sepe will bring this agreement to the February 9th regular Meeting for approval. This agreement changes the fireworks to July 3rd and there will be a rain date that has not been determined at this time. The Exchange Club has contracted with a company to oversee the logistics of the event. The change in date is largely due to how the holiday falls this year. The Club wants to make sure that a weekend is incorporated into this event. This could be the premier 4th of July event in the Chicago land area due to the change in date of The Taste of Chicago. 3. T-shirt Bid • Director Wilson will bring this contract to the February 9th regular meeting. We are waiting for the bids to come back and expect to have the results back around the 24th 4. Shotokan Karate Independent Contractor Agreement • Will come to you on Feb 9th meeting. Based on participants the payments are over 20,000 and is something that requires board approval. Work with several vendors, but this is the only one that requires board approval. 5. Police Vehicle Replacement Purchase • The Parks Department is looking to replace Police Vehicle #2. An engine was blown and it has 130,000 miles and it was a 2003. We decided not to pursue a purchase right away due to the lead time and the fact that winter was coming. This also allows us to take advantage of the new vehicle design. It will be 4- wheel drive and comes with 95% ofthe lighting and heavy duty amenities. We will have to add a bar on the roof and shotgun safe in the trunk. This vehicle purchase is not to exceed 31,800. It is part of the suburban purchasing program. January 19, 2012- Special Board Meeting Minutes DRAFT- Pending Approval Page 3 of4 6. Community Interest and Opinion Survey • This year we are going to conduct another survey. It is one of the steps of the master plan process as well as helping the park district to make other planning decisions moving forward. We completed the last survey in 2009 and worked through an RFP process. We decided to go with Richard Day Research and we were satisfied with the product that they presented to us. We found it to be very useful to the district. We have the cost estimate. We paid $34,486 and the new quote is 37,093. It is a slight increase over three years. We are looking for consensus from the board to engage in a contract and bring to the next meeting. We will work with Richard Day Research and approve the questions as they are developed. Commissioner Janor would like the board to develop a policy that will guide the board when making these types of decisions. Commissioners Todd, Young, Heide, Janor, Ory, Reilly and Eagan are comfortable going with the same firm. Commissioner Ory like the fact that we can compare apples to apples. President Reilly said that we had good success with them and they have the history. Commissioner Eagan said that he is all about the RFP, but will go with consensus. 7. 2012 Goals Review- Strategic Plan • The board and Leadership Team have been working alongside Commissioner Jan or and Commissioner Ory to come up with some measureable goals for 2012. This was a directive that came out of the last Strategic Plan Committee meeting. President Reilly looked at the Strategic Plan to make sure that we can attach the 2012 goals to the Strategic Plan. Commissioner Todd said that the Strategic Plan is the Strategic plan and it is not ready to be thrown out. This could be an addition, but should not take over. President Reilly said that addressing the indoor space needs of the community. The staff believes that we have some severe indoor space needs and it doesn't matter what we believe it is what the community is looking for and is willing to pay for. The goal can be just the master plan. 8. Three Year Plan Assumptions (2012-2014) (tabled to February workshop) 9. Laptop/Laserfiche Training • The IT Department along with Board Secretary Stern provided training to the commissioners in regard to laptop use and the ability to access the board packets and weekly packets via the Laserfiche program adapted to the web. January 19, 2012- Special Board Meeting Minutes DRAFT- Pending Approval Page 4 of4 V. Executive Session Action and Motion Requested: Vice President Young moved to adjourn to Executive Session to discuss Land Acquisition under Section 2(c)(S) of the Open Meetings Act, Imminent Litigation under Section 2 (c) (9) of the Open Meetings Act and Personnel under Section 2(c)(1) of the Open Meetings Act at 6:51pm. Second by Commissioner Todd. Roll Call Vote on Motion: YES: Young, Todd, Eagan, Heide, Janor, Ory, Reilly NO: None ABSENT: None (Motion Declared Carried) VI. Call to Order President Reilly called the meeting back to order at 7:13pm. VII. Roll Call President Mike Reilly Vice President Kirsten Young Commissioner Gerry Heide Commissioner Bill Eagan Commissioner Rich Janor Commissioner Ronald Ory Commissioner Marie Todd Ray McGury- Executive Director Jacki Stern- Board Secretary Derke Price -Attorney VIII. Adjournment Action and Motion Requested: Vice President Young moved to adjourn the January 19, 2012 Special Meeting. Second by Commissioner Todd. Voice Vote on Motion: YES: Young, Todd, Eagan, Heide, Janor, Ory, Reilly NO: None ABSENT: None (Motion Declared Carried) 2/16/2012
