HOW TO GET YOUR RESEARCH VISA 2014 Updated APRIL 23

HOW TO GET YOUR
RESEARCH VISA 2014
Updated APRIL 23rd 2014
This is based on information taken off the Indonesian Embassy Australia website
February 2012, the new RISTEK issued leaflet and personal experience
Any problems or inaccuracies with this please email Dr Susan Cheyne
(scheyne@outrop.com) so we can update this information
CONTENTS
SECTION
Contents
Online applications
Important new news
A. Preface
B. Documents Required for Research Permit
C. Order of procedure in Indonesia
D. On arrival in Jakarta (full information)
E. On arrival in Jakarta (with LAHUKA)
F. In Palangka Raya/Town closest to research site
G. Appendix 1 – example letter of authorisation for someone else to
collect your SIMAKSI
H. Stop temporarily and then re-continuing research (ERP or MERP)
I. Leaving indonesia at the end of your research (EPO)
J. Research permit extension
PAGE
1
2-3
4
5
6
7
7
12
13
16
17
17
16
There is now an expedition/research services company set up to help facilitate
the bureaucracy of applying for research permits.
PT Lautan Hutan Kayu (LAHUKA)
http://indo-expedition-services.webeden.co.uk/
If using this company, please mention you heard about them from OuTrop.
Page 1 of 18
ONLINE APPLICATIONS:
•
•
•
•
•
•
•
•
Everything has to be submitted online now, not hard copies.
To find the info go to http://international.ristek.go.id/home and then click on
Online Registration at the bottom of the page. http://frp.ristek.go.id/
On the left hand menu click on Foreign Research Permit then click Online
Registration
There are still bugs with this system – you do not get a confirmation email
saying things have been received.
You cannot enter a passport expiry date later than 2020!
This system is not secure – we are not sure what to do about this but are
making a request to RISTEK that they change the system as much personal
info goes through this.
However you must use this system in the meantime
You can upload and send the documents even if you do not submit all the
letters they ask for e.g. if you have no accompanying family – it still seems to
work.
Note, everything must be submitted as .jpg image files that do not exceed
150Kb (quite small!), except the detailed research proposal that should be
submitted as a .zip file, no bigger than 3Mb. The image file means all
documents must be exported to .pdf (Word 2007 doesn't support this by
default, so you can use the free Kingsoft office suite - the free LibreOffice can
do the same) and then converted to .jpg (Free GIMP (GNU Image
Manipulation Program) software). That's fine if you are doing single page
documents, but if the documents are longer it gets very messy - particularly as
the files need to be less than 150Kb.
Page 2 of 18
Image of the document upload screen including everything that
RISTEK require.
Page 3 of 18
IMPORTANT NEW NEWS!
(they assume you are employed by the
1. You now have 30 days from
institution). For students it’s OK to put
landing in Indonesia before you have
the institution but they must be able to
to report to immigration at your final
show their student card, or similar
destination.
2. You can now check your progress
student ID, in RISTEK. They also
check that your Curriculum Vitae
online with approvals for new and
matches your application form, e.g. in
renewal visas here:
http://www.ristek.go.id/index.php?mod
terms of qualifications and what you
claim you are studying for.
ule=File&frame=lain_lain/frp/index2.h
7. A Police SKLD is no longer
tml
3. If you are coming in a large group it
required (see Appendix 1)
is possible for 1 person to complete the
8. A Blue Book (Buku Biru) from
Jakarta process. Everyone must go to
immigration is no longer required
RISTEK and Police but for Det.
9. Exit Permit Only at end of
Interior and Forestry if you have handresearch – once this is issued you have
written letters giving power to one
7-14 days to leave Indonesia. If you
person to collect your paperwork this
want to travel you should leave
can be done. Forestry require each
Indonesia and come back on a tourist
person to sign across one of the
visa.
10. Exit Permits. There are 3 types:
materai stamps on this letter (see
Appendix 1 for example of this letter).
Exit Permit Only (EPO), Exit Re-entry
4. Arrival in Jakarta but reporting to
Permit (ERP) and Multiple Exit Reentry Permit (MERP). ERP can be for
a different area for research: YOU
3 or 6 months, MERP for 6 or 12
MUST
TELL
JAKARTA
months. For ALL exit permits you
IMMIGRATION
AT
AIRPORT
THAT YOU WILL BE REPORTING
need to get permission and a letter
TO PALANGKA RAYA!
from RISTEK.
5. COSTS – if you have a PhD you
11. Leaving Indonesia on EPO: You
MUST email RISTEK your departure
will be considered as a senior
dates with your tentative final report so
researcher and will be asked to pay
$500 for your 1-year research permit.
they know you have left. This applies
even if you are less than 6 months for
Anyone not with a PhD is still on
about $250. Do not mention you are
research.
being paid if you have a job!!! Always
12. SPP (Home Office) – this can now
say you are a student. There are
be obtained by the fixer.
apparently plans to allow senior
13. If you do not have your passport
stamped with the FINAL destination
researchers to bring a small team with
them under the $500 payment but this
(e.g. Palangka Raya) but have Jakarta
has not happened yet.
instead then the cost for changing this
6. TO QUALIFY FOR THE $150
at immigration in Jakarta is
RESEARCH
PERMIT
RATE!
Rp350,000.
RISTEK recommend that when the
14. Research permit extensions – you
BPPT application form is submitted, in
can have 2 extensions after the 1st year
the section where it asks for the
of research
15. KITAS extensions – you can have
institution
you
should
write
'Independent researcher', in order to
5 extensions only
qualify for the cheap rate of $150,
otherwise the $500 rate is charged
Page 4 of 18
A. PREFACE
Why you need a research visa
According to Government Decree No. : 41/2006, every foreign university, research
institute, enterprise, and individual are welcome to conduct research in Indonesia.
They are encouraged to participate in R & D activities in order to develop S & T
cooperation and finally to increase Science and Technology transfers in Indonesia.
Foreign researchers who will conduct research in Indonesia have to involve local
scientists as counterparts from local universities, research institutes or Non
Government Organization (NGO) who has competency in the research topic.
B. RESEARCH PERMIT PROCEDURE
1. From your country of residence
For every non-Indonesian citizen researcher that plans to conduct research within
Indonesian territory, prior to arrival, he or she should apply individually for receiving
a research permit from the State Minister for Research and Technology. Without such
consent, any research activities by a foreigner are illegal.
Compile the documents listed in Table A (below) and submit online.
The Secretariat of Foreign Research Permit
The State Ministry of Research and Technology of the Republic of Indonesia
2nd of BPPT building, 8th floor
Jl. M.H Thamrin No.8 Jakarta 10340
Indonesia
Tel : (+6221) 316-9293 Fax : (+6221) 21 3983-6180
Email : frp@ristek.go.id
Homepage : http://www.ristek.go.id
DIRECT EMAILS:
You do not get a confirmation email when you submit online but you do get an
application number, always worth checking RISTEK received everything if you are
not using Lahuka.
Page 5 of 18
Table A. Documents Required for Application
The following documents must be prepared during the submission for research permit
application:
1
2
3
4
5
6
7
8
9
10
11
12
Research proposal which contains at least: title,
Required
objectives, methodology and concept, location, and
duration of the research in Indonesia.
Full scan of researcher’s passport (including all blank
pages) which must be valid until at least six months
Required
after the completion of the proposed research in
Indonesia.
Recent passport-sized photographs (4x6 cm) with red
Required
background.
Letter(s) of support from Indonesian counterpart(s)
stating that the institution will act as research
Required
counterpart - CIMTROP normally sends this direct to
RISTEK but not a bad idea to have a copy for
yourself.
2 (two) letters of recommendation from:
[a] professor or senior researcher/supervisor and
Required
[b] official letter of recognition issued by the
institution or university where the researcher(s)
employed.
Health certificate from legal-practicing medical-doctor
Required
stating that the researcher is physically and mentally
capable to conduct the research.
A list of research equipments that will be brought to
Indonesia, along brief technical specification which
Required
mention the estimated value for each equipment on
use.
A letter guaranteeing sufficient funds to cover research
Required
and living expenses during conducting research in
Indonesia.
Memorandum of Understanding (MoU) and Material
Only if
Transfer Agreement (MTA) between the researcher
collecting
and his/her Indonesian counterpart if the researcher
samples
plans to take specimen or samples to analyse either in
his/her home country or in Indonesia.
If researcher plans to bring his/her spouse and
children, he/she must also submit a copy of marriage
Only if
certificate or other citizen partnership certificate, child
bringing
(children) birth certificate(s), copies of his/her family
spouse/children
passports, and 4 (four) recent close-up photographs of
each family member.
Not needed,
A formal letter of request addressed to The State
now
Ministry of Research and Technology – this is now
automatically automatically generated through the online submission
generated
process
Not needed,
CV – also now automatically generated after you
now
complete the form
Page 6 of 18
automatically
generated
13
Strongly
recommended
I strongly recommend that you include a letter stating
your nationality and the address of the embassy where
you will be applying for your visa. We have had many
issues in the past of visa approval letters from
immigration and RISTEK being sent to the wrong
embassy (and often wrong country!) and this taking up
to 2 weeks to rectify.
What to do next
Your permit application will go into the RISTEK meeting. You can check the status
of your application online at:
http://www.ristek.go.id/index.php?module=File&frame=lain_lain/frp/index2.html
When your research permit is approved, you can then apply to the embassy for your
visa.
C. ORDER OF PROCEDURE IN INDONESIA
WHEN YOU RECEIVE YOUR VISA IN YOUR PASSPORT FROM YOUR
EMBASSY PLEASE CHECK YOU HAVE BEEN ISSUED WITH A VISA “C”
AND FOR A MINIMUM OF 6 MONTHS. IF YOU HAVE A “B” VISA THIS IS
A SOCIAL CULTURAL AND IS WRONG.
Page 7 of 18
D. ON ARRIVAL IN JAKARTA (FULL INFORMATION):
Important note: Foreign researchers using the services of LAHUKA to help with the
administration in Jakarta do not need to perform all of these steps themselves, as
LAHUKA take care of many of them for you (see Section E). It is important that you
understand the process, however, as these are your legal documents to be in Indonesia
and you may end up in trouble with the authorities if mistakes are made, so we very
strongly recommend that you read this section in full, regardless of whether you are
using the services of LAHUKA or a similar agent.
Get everything you need ready for your visits to the offices. Get a few photocopies of
your passport done, the photo page and your visa page. Also get copies of your
departure card (the side with the date stamp). You will need to give these out at the
offices. Also get photos done. It is much easier to do this in Jakarta than back home.
There are a number of places near Jalan Jaksa that will take your photo in front of a
red background and print off your pictures while you wait. I’d suggest getting 10 of
each size, 4x6cm, 3x4cm, and 2x3cm. There are plenty of photocopy places around as
well. Neither of these are expensive.It is recommened that you arrive in Jakarta at the
weekend or beginning of a week, to hopefully get your permits processed so that you
can leave Jakarta before the following weekend, when all offices will be shut
(remember to also consider public holidays when thinking about this).
YOU MUST VISIT THESE OFFICES IN THE ORDER WRITTEN HERE
Please note that most offices will be closed around 4 pm so avoid getting to them too
late.
DAY 1
1. RISTEK office
Office
Location
What you need
The Secretariat of Foreign Research Permit
BPPT 2nd building, 8th floor,
Jl. M.H. Thamrin No.8 Jakarta 10340.
• Two 3x4 red-background recent photograph within the
forms.
• Copy of passport, visa and departure card
Directions: In JL Tharmin, just outside the Pan Pacific Hotel there should be a metal
walkway crossing over the street. Take this across. At the bottom there should be a
large grey building (BPPT building), go around the back of this where there is a large
roofed courtyard with another similar looking building further back. Go to this other
building, if you can't seem to find it you can point to the name of the building and
office on your RISTEK guide and they should aid in directing you. The office is on
the 8th floor.
At the RISTEK office there should be small maps posted on the front of the desk that
show the main locations you will have to visit during your stay. One of the people
working at RISTEK will give you all the letters you will need for these visits in the
Page 8 of 18
order they should be visited with an explanation of what to do at each and what will
be needed from each.
You will be asked to complete forms from the secretariat and must attach two 3x4
red-background recent photographs to the forms.
By the following day, 1x24 hours of working day, the applicant(s) will receive letters
from Secretariat as mentioned below:
a. Letter of Research Permit and Research Permit Card – Surat Izin
Penelitian
b. Letter of Travel Permit application, Surat Keterangan Jalan – Jakarta
c. Letter of Research Notification application addressed to Dept of the Interior
- Jakarta
d. Copy of Certificate of Police Registration (Surat Lapor Diri) – for local
research town
e. Letter of request for KITAS (Kartu Izin Tinggal Terbatas, Time-Limited
of Staying Permit Card) addressed to the local Immigration Office where
research will be done. Foreign researcher has to report to the Immigration
Office not later than 7 days from arrival date. Belated report will be fined
each day - for local research town. (see below for how to extend).
f. Letter of recommendation requesting extra time in Jakarta to complete all
offices if needed – check when you get to RISTEK office. The complete
data required for issuing KITAS which forwarding to Doklan director,
Visa and Vaskim, Ditjen Immigration, Jakarta
g. Letter of request for SLKD addressed to specific research area particularly
for foreign researcher who has KITAS and research permit for at least six
months should be forwarded to Kepala Direktorat IPP, MAPOLDA – for
local research town.
COSTS: if you have a PhD you will be considered as a senior researcher and will be
asked to pay $500 for your 1-year research permit. Anyone not with a PhD is still on
about $150. There are apparently plans to allow senior researchers to bring a small
team with them under the $500 payment but this has not happened yet.
TO QUALIFY FOR THE $150 RESEARCH PERMIT RATE! RISTEK recommend
that when the BPPT application form is submitted, in the section where it asks for the
institution you should write 'Independent researcher', in order to qualify for the cheap
rate of $150, otherwise the $500 rate is charged (they assume you are employed by
the institution). For students it’s OK to put the institution but they must be able to
show their student card, or similar student ID, in RISTEK. They also check that your
Curriculum Vitae matches your application form, e.g. in terms of qualifications and
what you claim you are studying for.
2. MABES POLRI
Office
Location
MABES POLRI
Jl. Trunojoyo No.3
Kebayoran Baru Jakarta
Page 9 of 18
What you need
• Two 4x6 red-background recent photograph within the forms.
• Copy of passport, visa and departure card
This is to obtain your travelling permit.
Directions: To go to Mabes Polri you should take the Trans Jakarta bus south to
Block M. The bus stop is located in a metal station in the middle of JL Tharmin
(street) to get to this go back across the metal walkway in front of the RISTEK
building and head south until you see another metal walkway heading to the middle of
the street (this is beside a tall building with a blue roof top). The bus ticket costs 3,500
Rp. You want to disembark at the stop called Masjid Agung. Show your map to the
attendant at the door of the bus for him to let you know when you arrive at the stop, it
should also say on the sign below block M before getting on the bus (this way you can
count the number of stops you have to take before you get off).
Once you reach Masjid Agung walk up the metal rampway and either: 1) take a taxi,
or 2) walk - turn right (East). From here you will need to walk south about two
blocks, at the second set of street lights take a left and continue east, head another
block and take another left (North) down a small side street packed with vehicles. On
the East side of the street there should be a building who's compound is surrounded by
a barred fence, this should be the police station. The entrance to this building is at the
back so continue North and take a right (East) at the next street. You will see a small
gas station that is part of the compound that will act as a landmark to let you know
you are going the right way.
When you arrive you'll need to ask for a travel permit form. There are normally at
least 2 people serving, give your form in to the person on the right, it’s easier if you
hand her the letter from RISTEK on top of your form, so she can see what you are
applying for and check what you have put on the form.
You will also need to submit 2 of the 6cm by 4cm photos. When you hand in the form
you'll be given a receipt, keep this safe you will need it to collect the travel permit
letter the next day when they are finished processing it.
This is all you can do in one day, so go relax!!
DAY 2
First, go back to the police station to collect your travel permit letter before going to
the Home Office. Hand the receipt to the first serving window and just hang around
near there, shortly after someone should call your name, make sure the details are
correct.
4. HOME OFFICE
Office
Location
What you need
HOME OFFICE
Department of Home Affairs (Departamen Dalam Negeri), Jl.
Medan Merdeka Utara No.7 Jakarta (near Jalan Jaksa and the big
MONAS National Monument Square)
• Two 4x6 red-background recent photograph within the forms.
Page 10 of 18
• Copy of passport, visa and departure card
• Copy of Research Permit Letter from THE STATE MINISTRY
OF RESEARCH AND TECHNOLOGY
• Copy of Travel Permit Letter from MABES POLRI
Once you have it, head out and into the next building along (back the way you came)
– you should see a little FotoCopy shop where you can get some copies of your letter.
Head back to the bus stop and get the bus to Monas (2 stops further on from Sarinah).
This station doesn't have an over-head crossing, so you have to cross on the road.
Cross over the right hand side. Head up the road (north) and follow it round, you'll see
the huge monument to your right. Keep going and take the turn round to your right,
you'll see a big white building on the other side of the road. Follow this road for a bit,
you need to cross over but it is best to do so a little way down as it is busy. Keep
walking east a little longer, the building you want is set back from the road a little
with a car park in the front, and turquoise lamp-posts. When you are in the parking lot
take a right and head east, then follow it round a corner to the left (North) and head
straight down through the parking lot to the building at the far end.
You need the 4th floor, once you get out of the elevator show the man at the desk
your letter and he should take you/direct you to the right man. Once you have given in
your letter and other documents that they need they will probably ask you to come
back tomorrow.
DAY 3
When you return to the home office they will present you with 5 brown envelopes,
each addressed to a different person (one to yourself). Open the one to you and ask
them to make a photocopy, this way you can then head straight to the last place on the
list. You will have to take a taxi to the last destination, the Ministry of Forestry.
5. SIMAKSI
Office
Location
MINISTRY OF FORESTRY
Gedung Manggala Wanabakti Blok I Lt. 3, Jalan Gatot Subroto Senayan - Jakarta - Indonesia – 10270, Telp. +62-21-5704501-04.
What you need
•
•
•
•
Two 4x6 red-background recent photograph within the forms.
Copy of passport, visa and departure card
Copy of research proposal
Copy of Research Permit Letter from THE STATE MINISTRY
OF RESEARCH AND TECHNOLOGY
• Copy of Travel Permit Letter from MABES POLRI
• Copy of Research Permit Authorization Letter from Department
of Home Affairs
• Revenue stamp values 6000 – can be bought in Post Office on
1st Floor of the same building
Page 11 of 18
A. For foreign researchers carrying out research in one location only, the SIMAKSI
can be processed in the local UPT (BKSDA or BTN) office without having to go to
PHKA Jakarta.
2. It is also true for the SIMAKSI extension.
3. However, if the research is being done in 2 or more locations, then the SIMAKSI
must be issued by PHKA Jakarta.
You'll need to get some revenue stamps – follow the signs to the post office (Kantor
pos) by heading right from the foyer. It’s on the 2nd floor. If you’re lost, just ask
anyone! When you get there ask for a revenue stamp for 6000Rp and they should
understand. Get two, as you'll need one later. Once you have these head back down to
the ground floor (they call it the first floor) and back into the main foyer from here
follow a hallway connection to another portion of the building and other foyer (There
are two linked buildings, hopefully this explanation isn't too confusing as a result).
Here catch a lift to the 8th floor, and show the man on the desk the letter. He should
direct you to the right person. Give them the paperwork and make sure they take you
through and start the process straight away – not the next day. Be aware that no one
really speaks English in this office, a phrase book is a must here to at least try to
understand. Once you have filled in the forms (they are in Indonesian, ask and they
will help you translate the portions you need to fill in) they will give you their number
and ask you to ring tomorrow to find out if it is ready for you to collect or not.
NEW 2011
Forestry have draw up a new more specific agreement regarding rules for researchers
specifically relating to collection of permits. Regardless of whether you are collecting
samples you need to complete this. Just another form to fill in (though it is all in
Indonesian). Like the SIMAKSI, this also needs an official stamp (meterai) that you
must sign across.
On the way back you can drop into the RISTEK office to deliver their letter from the
home office, and to ask them if they were able to ring and check the SIMAKSI the
next day, to avoid any more confusion with the language barrier. Now it’s just a
waiting game until you can go pick it up!
E.
ON ARRIVAL IN JAKARTA (WITH LAHUKA)
Important note: the permit process in Jakarta is exactly the same regardless of
whether you use the services of LAHUKA or not; just they can take care of many of
these stages, so that you don’t have to and are able to complete the final stages and
send documents on, meaning that you have to spend less time in Jakarta. Because the
documents acquired through this process are your legal rights to be in Indonesia, and
you may get into trouble with the authorities if mistakes are made, it is important that
you read and understand the full processes described in the previous section.
It is recommened that you arrive in Jakarta at the weekend or beginning of a week, to
hopefully get your permits processed so that you can leave Jakarta before the
Page 12 of 18
following weekend, when all offices will be shut (remember to also consider public
holidays when thinking about this).
First, you will need the same documents prepared in advance of your arrival in Jakarta
as detailed at the beginning of Section D (photocopies of passport and visa photo
pages, plus the side of your departure card with the date stamp on it, and ten red
background photos of each of dimensions 4x6cm, 3x4cm, and 2x3cm). You will also
need the research permit fee. It is important to inform RISTEK in advance of the date
you plan to report to the office, so that they can prepare the letters beforehand and you
are not delayed waiting for them to do this. LAHUKA will normally meet you on the
day or morning before you report to RISTEK to make sure that everything is ready in
advance.
You/LAHUKA will then go through the following steps, and LAHUKA should
update you on the progress of these as they go along:
1. Go together with LAHUKA to the RISTEK office. They will do most of the
talking, so you generally just need to sit there (looking smart and friendly), then
hand over the payment and sign the relevant letters. This may require a second
visit if the letters are not ready upon your arrival.
2. LAHUKA then take the copies of your letters to the police in Jakarta and obtain
the permits from there, which they will normally have to collect the next day.
3. LAHUKA will then take the police permits to the Department of Internal Affairs
office to apply for your permit from there. Normally the next (i.e. third) day in
Jakarta, you will then have to go to the Department of Internal Affairs office to
sign their book.
4. You are then free to fly on to your local research town (e.g. Palangka Raya) and
LAHUKA will send the Department of Internal Affairs letter on to you, which you
will need before you can apply for your KITAS in your local town.
5. If needed, LAHUKA can then also organise your SIMAKSI at the Forestry
Department in Jakarta and send that on as well.
F.
IN PALANGKA RAYA/LOCAL TOWN CLOSEST TO RESEARCH
SITE
Welcome to Palangka Raya! If you are making your own way to the project house
grab a taxi from the airport (60,000Rp) to No 91. Jalan Semeru, Bukit Hindu. Lots of
the taxi drivers already know where we live.
Any SIMAKSI letters will need to be presented to your local national park or forestry
department.
1. CIMTROP
Office
CIMTROP
Page 13 of 18
Location
What you need
Universitas Palangka Raya
•
•
•
•
•
•
All your Jakarta paperwork
Photos –
Three 2x3cm
Three 3x4 cm
Four 4x6 cm
Photocopies of passport, visa and departure card
You will go to the CIMTROP office with someone from OuTrop to see Siska. Take
with you all the paperwork you got in Jakarta. You will also need photos. Siska will
take what is needed for Immigration and set you up an appointment there (which can
change so you will probably have to wait at the OuTrop house until you are called in
to Immigration.
REGISTRATION IN PALANGKARAYA
Registration in Palangkaraya has to be done in the following order: first immigration
registration and when you already have your Kitas you can do the police registration.
IMMIGRATION REGISTRATION
Immigration office in
Palangkaraya
Jalan G. Obos No. 10
(close to the small
roundabout)
Documents you will
need on your first visit
to the immigration
office:
- Surat Permohonan Kitas from Ristek
- Photocopy of the Surat Izin Penelitian from Ristek
- Photocopy of the Travelling Permit from police in Jakarta
- Immigration Extension letter from immigration in Jakarta (if needed)
- Letter from Home Affairs from Jakarta (scan in first instance and then hard
copy)
- Surat Permohonan Kitas from Cimtrop
- Surat Pernyataan dan Jaminan from Cimtrop
- Photocopy Suwido’s KTP (ID card)
- Filled Formulir Izin Tinggal Terbatas dan Tetap from the immigration
office in Palangkaraya (2nd floor)
- CV
Page 14 of 18
-
Passport + photocopy of the picture page, the visa and the departure card
(both sides)
Photocopy of Kartu Izin Penelitian Asing (from Ristek)
2 red background photos 2x3 and 2 red background photos 3x4
When you arrive at the immigration building you have to go up the stairs that
are in front of the main door and ask for the “Formulir Izin Tinggal Terbatas dan
Tetap (ITAS)”. Nowadays, the person in charge of the KITAS (and EPO) issuing is a
woman called Sari. Then, you fill it up and give it to the person who gave you the
form with all the other documents mentioned above. If everything is correct, you will
be asked to go back in 3 or 4 days to take your fingerprints.
On your second visit to the immigration office, the first thing you have to do is
go upstairs and ask for your “kwitansi” (receipt) letter, go downstairs and go to the
window where says Cashier. You give them that letter and you pay 755.000Rp and
they will give you a receipt.
Now you need a photocopy of both letters (kwitansi and receipt); go outside the
building and on the street head right, at less than 100m there is a photocopy shop.
Go back to the office, go upstairs again and give the two original letters to the person
who will take your fingerprints (digital). Once finished, they will ask you to go back
once again in 3 or 4 days to finally pick up your passport, your Kitas (yellow
certificate).
Your registration in Palangkaraya is finished!!
Page 15 of 18
G. APPENDIX 1 – EXAMPLE LETTER OF AUTHORISATION FOR
SOMEONE ELSE TO COLLECT YOUR SIMAKSI
Please copy this exactly filling in personal information where required:
Legal and Organisation
PHKA
Manggala Wanabakti
1st Block, 8th Floor
Jakarta
Title: Delegation of Authority Letter
To whom it may concerm,
By means of this letter, I FULL NAME, with passport number PASSPORT
NUMBER and origin NATIONALITY give a mandate to delegate the authority
herein described for FULL NAME OF PERSON COLLECTING SIMAKSI to
receive my SIMAKSI on my behalf at PHKA Ministry of Forestry Office, Jakarta.
Acknowledge and agree
PLACE AND DATE
FULL NAME
SIGNATURE
Here person writing
the authority letter
must place a meterai
stamp Rp6,000 and
sign fully across it
Page 16 of 18
H. STOP TEMPORARILY AND THEN RE-CONTINUING RESEARCH (ERP
or MERP)
Foreign Researchers with a KITAS and VITAS number 315 and valid for 6 -12
months may apply for an Exit Re-entry Permit (ERP) or Multiple Exit Re-entry
Permit (MERP). Foreign researcher must follow these requirements below:
1. To obtain an ERP or MERP you need to ask RISTEK, provide a letter from your
sponsor and evidence of why you need to leave Indonesia in the middle of your
research e.g. letter from your university, letter of invitation to a conference etc. You
need to submit a written request for this. This request must also include six copies of
quarterly progress report.
2. Based on the foreign researcher's request letter, The State Ministry for Research
and Technology will issue Exit Re-entry Permit (ERP) or Multiple Exit Re-entry
Permit (MERP) as requested which should be addressed to the Head of Immigration
Office where KITAS has been issued. Watch what time limit they put on your ERP,
some are 3 months and some 6 or 12.
3. Immigration will then issue your ERP or MERP (and will charge for this!)
IMPORTANT NOTE – If you have an MERP you cannot remain outside Indonesia
until the end of your KITAS. The maximum time that can be spent outside of
Indonesia under a MERP is 6 months and not simply any amount of time provided
that you return within about a month of your KITAS expiring.
I. LEAVING INDONESIA AT THE END OF YOUR RESEARCH (EPO)
Exit Permit Only (EPO) will be needed once you complete your research. Research
visas should not be used for travelling, you need to leave Indonesia and come back on
a tourist visa to travel. Letter of request for exit permit only needs to be sent to
RISTEK as well as a recommendation letter by the local counterpart, and 6 (six)
copies of the tentative final report.
The State Ministry for Research and Technology will issue Exit Permit Only (EPO) as
requested which will be addressed to the Head of Immigration Office where KITAS
has been issued. ONCE THE EPO ISSUED YOU HAVE 7 DAYS TO LEAVE
INDONESIA OTHERWISE YOU WILL OVERSTAY!
J. RESEARCH PERMIT EXTENSION
• You must apply for an extension no more than 30 days before your permit
expires.
• Given the volume of permits RISTEK are processing it is advisable to apply
for an extension 2 months in advance.
• You can now apply for 2 extensions of 12 months each thus you can carry out
3 years of research on the same proposal.
To extend your research permit requires the following:
1) Letter of request research permit extension and development explaining
the reason of extending research.
2) Recommendation letter from counterpart to extend research permit.
3) Six copies of tentative final report
You may be required to give a presentation of your work at RISTEK before your
extension is approved.
Page 17 of 18
You can extend your KITAS at your local immigration and then send all
paperwork back to a “fixer” in Jakarta to complete the Police (SKLD), Department
of the Interior (Dalam Negeri) and Forestry (SIMAKSI) paperwork on your behalf.
APPENDIX 2 – Police notice regarding cessation of need for SKLD for
foreign KITAS holders in Indonesia
Page 18 of 18