HOW TO BECOME AN ABKC REPRESENTATIVE Information and Guidelines

American Bully Kennel Club
P.O. BOX 2677
Spotsylvania, VA 22553
www.theabkcdogs.org
HOW TO BECOME AN ABKC REPRESENTATIVE
Information and Guidelines
There is a growing interest amongst the community in becoming an ABKC Representative. Being an ABKC Representative
means being part of a team that takes great pride and respect in the bully breed, the bully community and the ABKC registry.
If you are interested in becoming an ABKC Representative, please read the following information and guidelines.
What does an ABKC Representative do? An ABKC Representative provides knowledge and understanding of the ABKC policies,
rules, and regulations to the public, especially during ABKC events. ABKC show hosts are required to have an ABKC
Representative at their event. Recording the show results, completing the paperwork, and sending the results in the proper
format to the ABKC office within 10 days -- this is the most important part of an ABKC Representative's job.
The ABKC Representative's responsibilities and guidelines include:
1.
An ABKC Representative must dress appropriately and represent the ABKC wearing at least one of the following: an ABKC
polo, ABKC professional printed shirt, or a pin or name tag that defines that you as the ABKC Representative for that event.
2.
Coordinate with the show host as to what times you are expected to arrive the day of the event.
3.
Understand the show start time the host has set (in order to apply the on time fee if necessary) and the flow of the show.
4.
Provide the judge’s books (where the results are recorded) for each show at the event.
5.
Bring an "Emergency Material Kit" stocked with registration forms, index cards, pens, sharpies, rubber bands and any
other registration emergency materials that may be needed (in which a fee will apply to the host if they are needed) -- all fees
are spelled out on the Rep/Judge/Host Agreement form and the Show Host Packet.
Helping show patrons understand and correctly complete their show entry forms and double checking the ABKC papers or
Bully ID’s to ensure accuracy.
6.
7.
Measuring any dog (with a wicket provided by the show host and if necessary, the help and reassurance of a judge if the
measurement is close) that may be questionable by an ABKC Judge or requested by the show patron to identify what class the
dog should compete in.
8.
Answering all questions that may be asked by a show host or a show patron pertaining to the ABKC policies, rules, and
regulations.
An ABKC Representative is required to be in the show ring at all times to record the judge’s results and to check the dogs in. This
ensures the results are being recorded accurately so when it is time to do the paperwork there are no questions or concerns.
Therefore, if a host is having more than two show rings running at one time, the host is responsible for hiring two different ABKC
Representatives, unless otherwise approved by the ABKC office. In these cases, there should be one rep hired to rep the show and to
complete the paperwork and one rep to assist. The "main" rep chosen will be the one to do the paperwork, they will be paid the $150
per show and $50 each show because of doing the paperwork. The rep hired to "assist" with recording the results in the other show
ring running at the same time, should only be paid $100 for their fee and $50 each additional show they record results for.
An ABKC Representative is not required to do pre-registration, be the only individual at the registration table the day of
the event, ring steward (i.e. hand out the ribbons and/or trophies), or "MC" during the show, but you should know how and should be
able to assist the show host and their team, if needed. With the exception of pre-registration, these duties should not be offered to
the host by the rep at any time. Additional set charges will apply to the show host when these things are needed in case of an
emergency -- for example, if the day of the event, the expected host's staff does not show up. (The host is responsible for providing
enough staff to perform these duties). Pre-registration may be requested by the host to the rep and/or offered to the host by the rep
prior to the show, but all other services are set for “a just in case of emergency” the day of the event – all fees are spelled out on the
Rep/Judge/Host Agreement form and the Show Host Packet.
9.
10.
11.
If an individual is an ABKC Representative and an ABKC Judge, only one duty is allowed to be performed at the event. This
individual may not perform both duties at one event.
How to Become an ABKC Representative
Information and Guidelines
1 of 2
American Bully Kennel Club
P.O. BOX 2677
Spotsylvania, VA 22553
www.theabkcdogs.org
HOW TO BECOME AN ABKC REPRESENTATIVE
Information and Guidelines
12.
13.
14.
An "on time" fee will be applied and must paid to the ABKC Representative to send to the ABKC office if a show is not started on time.
This fee is $50 for every 30 minutes late from the show start time the host promoted, with the host given a 30 minute buffer. It is the
ABKC Representative's responsibility to let the show host know what time they will have to stop registration for each show in order to
transfer the entries into the judges books, if the show host disagrees with that time and does not allow enough time for this transfer
to occur, in order to start the show on time, the fee will be applied to them - all fees are spelled out on the Rep/Judge/Host
Agreement form and Show Host Packet. – Please review and understand all fees listed on the Rep/Judge/Host Agreement form.
An ABKC Representative is responsible for completing an evaluation form evaluating the show host and the show overall
and sending the completed evaluation form to the office at the time they send their paperwork into the office.
No drug, alcohol consumption, or foul language is permitted at any time while performing these duties.
15.
The ABKC Representative is responsible for receiving the Temporary Tickets from the ABKC office as well as keeping track
of how many were sold. At the end of the event, the ABKC Representative must coordinate with the show host to review how many
Temporary Tickets were sold and the fee due to ABKC. The ABKC Representative must obtain this amount from the show host and send
this payment within 10 days from the date of the event by money order to the ABKC. The ABKC Representative is also responsible for
sending the unused Temporary tickets back to the ABKC office.
16.
The most important responsibility for an ABKC Representative is to complete and return the show results, for the show
that they were representing, within 10 days of the show (not 10 business days, 10 calendar days). This means that, once the show
has concluded, the ABKC Representative must take home all of the show entry forms and the judge’s books (with the recorded
results).
There are two types of show results that must be completed – You MUST record the results using a computer with Excel for one
format and Notepad ONLY for the other (any other format is unacceptable, you must have Microsoft Excel and Notepad: one is an
office use form in Excel (Full Results) which includes all of the dog's and owner's information which should be physically mailed to the
ABKC office; the second is a simple Notepad (Website/Email Results) form which should be emailed to the ABKC office that includes just
the dog's name which will be available on the ABKC's website for all to view.
•
17.
The Website/Email results in Notepad format ONLY with the winning dog’s names should be emailed to
abkcshowresults@gmail.com within (10) ten days from the date of the show. The Full Results using Microsoft Excel ONLY
printed and physically mailed via US mail, Fed Ex, or UPS to the ABKC (address in upper right hand corner) within (10) ten
days of the show (along with the remaining ABKC temporary tickets and money generated from the temporary tickets in the
form of a money order). This Excel template can be downloaded from the ABKC website. If results are not received within
(10) ten calendar days of the show, the ABKC office will enforce the following disciplinary actions; first time late you will
receive a warning, the second time could result in possible suspension, and the third time retraining may be required or you
may be ineligible to be an ABKC Representative at future events. You will learn more about this once you complete the
ABKC Representative program and are ready to take the “Mock Test” with one of the Training Reps.
Last but not least, once you complete the ABKC Apprenticeship Program, the Mock Test with one of the Training Reps, and the P hone
Quiz with one of the Training Reps, you will be required to sign an agreement between you and the ABKC, outlining the rules and
regulations to become an official ABKC Representative and to remain an ABKC Representative.
In order to properly understand all of these responsibilities, anyone that is interested in becoming an ABKC Representative
must go through an apprenticeship. This apprenticeship includes following, observing, and being trained by two different
approved ABKC Representatives at a minimum of three separate shows. Your final training must be under one of the Training
ABKC Representatives or by someone directed by them. Please complete the "ABKC Representative Application" form, scan,
and send it to the ABKC Rep Info email address -- ABKCrepinfo@gmail.com. Once this is received, you will be contacted by one
of the Training ABKC Representatives to help choose the events you may apprentice at. Once that is decided, they will send the
"ABKC Representative Apprenticeship Program Tracker" which you will utilize and complete during your training. You will also
receive guidelines that will be utilized throughout the course of your training.
Please follow these instructions if you wish to become an ABKC Representative. We appreciate your
interest in becoming a part of the ABKC team. GOOD LUCK!
How to Become an ABKC Representative
Information and Guidelines
2 of 2
American Bully Kennel Club
P.O. BOX 2677
Spotsylvania, VA 22553
ABKC REPRESENTATIVE APPLICATION
If you are interested in becoming an ABKC Representative, please complete this form, scan, and send it
via email it to ABKCrepinfo@gmail.com. Once we receive this form, we will contact you via
phone or email about choosing the events to apprentice at with an approved ABKC Representative to
train you and send you the proper forms to be completed to track your training progress.
Name:
Date:
Mailing
Address:
Telephone
Number:
Email
Address:
1. How many ABKC shows have you attended? __________________________________________
2. Are you familiar with how an ABKC show is administered? __________________________________
3. Please remember, in order to complete your ABKC Representative Apprenticeship, you must be willing to travel to shows at
your expense, are you willing and able to do this? _______________________________________
4.
Why are you interested in becoming an ABKC Representative? Please list any and all additional information and or
experience you may have with the ABKC registry in general.