How to Access Munis Self Services (MSS) For Teachers and Staff

How to Access Munis Self Services (MSS)
From any Internet-enabled computer, use the browser to access the OCPS website at:
http://www.ocss-va.org/
Under the For Teachers and Staff section on the left, click on Munis Self Services.
You will then be directed to the Self Services screen as shown below. The login button
is in the upper right hand corner. Please click on it and you will be prompted for a
username and password.
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All employees, substitutes and coaches will have a username that is the first initial of
their “real” first name and their full last name followed by their employee ID number. All
employee ID numbers can be found in the upper left-hand corner of a paycheck or
direct deposit advice. For example, Jane Doe with employee ID number 123 would have
a username of jdoe123.
(Please note: Your username has nothing to do with your OCPS login or email address.
Also, unlike the copier codes some of you are used to, there are no leading zeroes on
your actual ID number.)
Upon logging in for the first time, the default password will be the last four digits of your
Social Security Number. You will immediately be prompted to change your password
and your new password must be six or more characters long and contain at least one
number. OCPS strongly advises against using your employee ID number in your
password.
Please remember the new password you created as you should not have to change it
for another 8+ years. If you do happen to forget, please contact either Terri Brown
at tbrown@ocss-va.org or Janice Artale at jartale@ocss-va.org and they can reset your
account. There is no functioning “Forgot Password” feature on the site, despite what
any link may suggest.
Once logged on you will see your name in the upper right-hand corner and an
Employee Self Service button on the left-hand side.
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Clicking on your name will create a drop-down box where you can choose to logout,
view your account settings, or change your password.
Clicking on the Employee Self Service tab will bring up a dashboard of Announcements,
Personal Information, Time Off and Paycheck information, as well as additional buttons
on the left-hand side of the screen like those shown below.
Certifications
Any certifications that Human Resources has on file for you, along with their number
and expiration date, will be displayed when selecting this button. These are currently
being uploaded into the system and should be available beginning this summer. Once
loaded, employees should contact Human Resources if any information appears
inaccurate or is missing.
Pay/Tax Information
Selecting this will bring up information on the main screen regarding each
paycheck and will allow the user to click on “Details” for more information, as well
as a PDF image of the check or advice. (Note: these images are also available on
the bottom of main page – just click on the camera icon
.)
There are also three additional buttons that will appear under this section on the lefthand side: YTD Information; W-2; and Paycheck Simulator. The first button will display
year-to-date earnings and deductions. The second button is where you will go next
January to obtain your W-2 form. The third button takes you to the Paycheck Simulator,
which allows you to simulate a change in earnings, deductions and tax withholdings in
order to see what the impact would be on your net pay.
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(Please note: Changes in the Simulator do not result in actual changes to your payroll
file. You will still need to contact the appropriate staff and complete the required forms
to officially make changes to your withholdings and deductions.)
Personal Information
In this section you have the ability to view and change mailing addresses, email
addresses, phone numbers, dependents and emergency contacts. For employees,
your OCPS email address should appear under the “E-mail” field. Please do not
change this field. You may add an alternate email address, but please contact Human
Resources if there is an issue with your OCPS email address. It is also worth noting
that adding or deleting dependents on this screen is entirely separate from dependent
information needed for certain deductions, such as health, dental and life insurance –
you still need to contact the Benefits Coordinator directly for those types of changes.
Also, your primary phone number on this site is what will be used for School
Messenger, so please keep it updated.
Time Off
This is a different view of employee leave balances, usage and limits than what appears
on the initial dashboard screen. Any of the fields in orange font allow the employee to
drill down for more information, including specific dates a vacation, sick or personal
leave day was taken. Keep in mind that these figures are not in “real-time”, they reflect
what has been processed with the most recent payroll, and leave balances are always
one month in arrears for payroll purposes (e.g. January’s payroll accounts for
December’s leave).
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