INDIA INTERNATIONAL SEAFOOD SHOW 2014 EXHIBITION MANUAL 10-12 January 2014

INDIA INTERNATIONAL SEAFOOD SHOW 2014
EXHIBITION MANUAL
10-12 January 2014
Chennai Trade Centre, Chennai
Organized by
The Marine Products Export Development Authority
&
Seafood Exporters Association of India
GENERAL INFORMATION AND GUIDELINES
1.
EXHIBITION
India International Seafood Show 2014
2.
ORGANISER
The Marine Products Exports Development Authority,
Ministry of Commerce & Industry, Government of India
&
Seafood Exporters Association of India
3. DATES, TIMINGS VENUE
India International Seafood Show 2014
Inauguration
Date : January 10, 2014
Timings :- 10 am
Venue - Convention Centre, Chennai Trade Centre, India
Exhibition
Dates: 10-12 January 2014
Timings : - 10.00 am to 6.00 pm (upto 4 pm on 12 t h January 2014)
Venue – Hall 2 & 3, Chennai Trade Centre, India
4. POSSESSION OF STALLS
The exhibitors can commence moving in their materials and setting up their stalls at 08 am on 9th
January 2014. Heavy machinery has to be moved in before 11 am on 8th January 2014. Shell scheme
stalls will be handed over on 9th by 12 noon. The stall set up shall be over by 6.00 pm on 9th January
2014. Entry to the venue will be allowed only to the exhibitors, official booth contractors and their
personnel on 8th & 9th January 2013.
5. REMOVAL OF EXHIBITS
Exhibitors are allowed to remove the exhibits from the booths only after the official closure of the
exhibition (i.e. after 4.00 pm on 12th January 2014). Goods may be taken out only on receipt of Exit Pass
(to be issued by CTC,) this will be distributed on 12th January 2014 to the exhibitors by 3 pm. All stalls to
be vacated completely by 10 pm on 12th January 2014.
6. ADMISSION
Entry to the exhibition is only by Registration as Exhibitor/ Delegate/ Visitor.
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7. STALL PACKAGE
The standard Shell Scheme booth (Modular system) will be 3m x 3m height of 2.5 m laminated white
panels. Exhibitors will be provided with standard furniture and fittings in a stall of 9 sq. m. i.e.;
1 Counter Table, 3 Chairs, 3 Spotlights, 1 power socket of 15 amp/220 volts & 3 spot lights.
Including carpeting, fascia board with company name and booth number plus free listing in the Exhibition
Directory who makes registration on or before 01.12.2013.
8. CUSTOM BUILT STALL
Exhibitors opting for BARE SPACE wanting their own design, should submit details of the contractor,
layout plan and design prototype to the organizers by 15th December 2013 for approval.
9.
ADDITIONAL REQUIREMENTS – FURNITURE FITTINGS, AUDIO VISUAL AIDS ETC.
For additional fittings/ requirements (ANNEXURE – 2 & 3),
contractor (ANNEXURE - 1)
Please contact the empanelled stall
10. ELECTRIC LOAD
Exhibitors requiring heavy electrical load/ Compressed Air for their exhibits should submit such
requirements to the organizers by 15th December 2013.
Additional power required by the exhibitor will be charged. PLEASE specify whether the electricity is
required only for show timings or for 24 hrs (for those who want to run freezers, aerators etc
continuously).
11. EXHIBITOR BADGES
Exhibitor Badge is mandatory for all exhibitors and is required for entry to the hall for all three days of the
exhibition. Exhibitor badges can be collected from the registration desks at the venue. The registration
desks at the venue will open at 10 am on January 9th 2014.
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12. FOOD COURT
Restaurant / Food Court will be located at the Venue. A variety of snacks and beverages will be available
in the Halls/ Convention Center and outside for direct purchase.
Food Court: Tharun Foods
No. 61, 1st floor Veerapan Street
Alwarthirunagar, Behind Megamart
Valasaravakkam, Chennai – 87
Mobile: 90940 04158
Contact Person : L. Kesava Narayanan
Email: foodcourtbyk7@gmail.com
Restaurant: GRT GRAND CHENNAI
120, Sir Thyagaraya Road,
T. Nagar, Chennai 600 017
Contact person: Mr.P.SATTISH & Mr. R.MURALI KRISHNAN
Phone: +91-44-2815 0500/5500
Fax: +91-44-2815 0788
Mobile: +91 95660 21428/ 99401 41914
Email: sattishp@grtgrand.com
bm@grtgrand.com
Website: www.grthotels.com/grtgrand.aspx
13. LUNCH
Complimentary lunch will be provided to the exhibitors and delegates only during show days. Tea and
Coffee will be served twice in a day to the delegates and exhibitors attending the Technical Sessions
arranged in the Convention Center.
14. MEDICAL FACILITY
First aid facility with medical assistance and ambulance in case of emergency will be available at the
venue during the exhibition days.
Ambulance No: 108
List of hospitals in Chennai are given in Annexure - 5
15. FIRE PRECAUTIONS
Fire-fighting equipment will be installed at various points in the Exhibition hall. However, Exhibitors are
advised to take due precautions to prevent fire. Fire Engine will be stationed near the exhibition area
during the period of the exhibition. A list of precautions to be taken to avoid fire hazards are provided at
Annexure - 6.
16. HOUSEKEEPING
Organizer will provide for daily overall cleaning of the exhibition halls and common areas after show
hours. However, it will be the responsibility of the exhibitors to keep their individual stall tidy.
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RULES AND REGULATIONS
1. India International Seafood Show 2014 will be organized at Chennai Trade Centre (CTC), Chennai, India
from 10th- 12th January 2014. The Event will be from 10 a.m. to 6.00 pm (upto 4 pm on 12th January 2014)
2. The inauguration is at 10 am on10th January 2014 at the Convention Center of CTC
3. The registration for the space should be made online. The Organisers reserve the right to refuse any
application for space without giving reasons. The organizers reserve the right to make such changes in
stall position, site layout, floor plan, and other details as they consider fit in the overall interest and safety
precautions of the exhibition and adhering to the norms of the local governing body.
4. Stalls will be allotted on a first-come-first-serve basis. Fee once paid will not be refunded.
5. The stall will be handed over to the exhibitors at 8.00 a.m. on 9th January 2014. The stall once allotted is
not transferable.
6. Stall to be set up by 6 pm on 9th January 2014
7. No Exhibitor will be permitted to install exhibits or displays in such a manner as, in the sole opinion of the
Organizers, obstructs the light or impedes the view along open spaces. The passage must be kept clear
and must not be littered or obstructed in any way
8. No nails, screws, bolts or other fixtures may be driven into any part of the Venue, including floors. Nor may
any part of the Venue be damaged or disfigured in any way. If any damages occur, the Exhibitor
responsible shall be directly liable for any reparation charges incurred by the Venue owners.
9. Exhibitors must not canvas or distribute advertising or promotional matter in any part of the Venue, except
in the immediate vicinity of their own stands. Furthermore, an Exhibitor must undertake to withdraw any
advertising matter at the Exhibition to which the Organisers may reasonably object on the grounds of
legality, decency or honesty, nor may use any audio-visual system that would in the opinion of the
Organisers cause annoyance or disturbance to others.
10. The exhibitor shall be liable to pay for any damages caused to the stall or equipment allotted to him. Any
such damage shall be assessed by the organizers and their decision on the charges to be paid by the
exhibitor shall be final.
11. Security will be provided at the absolute discretion of the Organizers but the organizers will not be
responsible for any damage/loss of any article/property kept in the stall. All products shall be exhibited only
within the stall.
12. The Organizers will be responsible at all times for the control of the exhibition area. The Exhibitor is
responsible for their materials, equipment and other possessions as well as for the supervision of their
promotional activities and their employees, contractors, suppliers and agents. The Organisers' decision
must be accepted as final.
13. Jurisdiction in case of any dispute will be Ernakulam, Kerala, India.
14. In the event of any occurrence not foreseen in these rules and regulations, the decision of the Organizer
shall be final.
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OFFICIAL SERVICE PROVIDERS
The Organizer has appointed the following Official Service Providers for various services. The services of the
Official service providers are for the convenience of the Exhibitors and the Organizers will accept no liability in
respect of any contract entered into between Exhibitors and such service providers for the negligence or
default of any such person, their servants and agents.
OFFICIAL BOOTH DESIGNER / STALL CONSTRUCTOR
Meroform (India) Pvt. Ltd. (Annexure - 1)
ADDITIONAL FURNITURE / ELECTRICAL ITEMS/ AUDIOVISUAL
Meroform (India) Pvt. Ltd. (Annexure – 2 & 3)
OFFICIAL FREIGHT FORWARDERS
Schenker India Pvt. Ltd. (Annexure - 4)
OFFICIAL TRAVEL AGENCY
Bala travel agency
88-A, MGR Salai
Near Valluvarkottam Signal
Nungambakkam, Chennai – 600 034
Ph: - +91 44 42135555, 2822 4444
VENUE
Tamilnadu Trade Promotion Organization,
Chennai Trade Centre Complex,
Nandambakkam,
Chennai 600 089.
Phone: +91 44 22330902
Parking
A) Free Parking
1) Free Parking for Loading Purpose
• In order to avoid the inconvenience of parking during the installation work, free parking will be provided
for working purpose..
• Period: during preparation, and dismantling (8th January – 12th January 2014)
• Quantity: unlimited numbers of loading vehicles
• Validity: 3 hours of entrance
• Vehicles: trucks, vans, and other heavy-loading vehicles
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ANNEXURE – 1
OFFICIAL STALL CONTRACTOR
Meroform (India) Pvt Ltd.
No.44, Mount Poonamallee Road,
Nandambakkam,
Opposite to Chennai Trade centre
Chennai - 600 089.
Ph: +91 44 2231 4879 / 2232 2524
chennai@meroformindia.com
www.litmusindia.com
Contact Person is Ms. Devi
Transfer detail for INR
Bank Name
:
Address
:
Nandambakkam,
Chennai 600 089,
Tamil Nadu, India
Account No
:
Swift Code
:
IFSC Code
:
Beneficiary Name:
Address
:
HDFC Bank
No. 5/12, Mount Poonamallee Road, ( Near Chennai Trade Centre )
18758320000016
HDFCINBBCHE
HDFC0001875
MEROFORM INDIA PVT LTD
No.44, Mount Poonamallee Road
Nandambakkam ( Opposite to Chennai Trade Centre )
Chennai 600 089,
Tamil Nadu
Exit gate pass will be issued to exhibitors against NIL due. The requirements should be given well in
advance to avoid any delays.
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ANNEXURE - 2
Additional furniture & Accessories Form
Please complete the form and return to: Meroform India Pvt ltd
No.44, Mount Poonamallee Road, Nandambakkam, Chennai 600 0089.
Tel: 044 2231 4879 /2232 2524 E-mail: chennai@meroformindia.com, Contact Person: Mrs. Devi. S
Item Code
Description of Item
Qty
Unit
Rates
(INR)
MI - 2
Counter ( 1080 x 540 x 750mm )
Each
800
MI - 3
Side Rack ( 945 x 400 x 750mm )
Each
1800
MI - 4
Information Counter ( 1010 x 620 x 1000mm )
Each
1500
MI - 5
N.H.Counter ( 1200 x 450 x 1050mm )
Each
2500
MI - 6
Glass Round table ( 700mm Ø x 750mm )
Each
900
MI - 7
Square Table ( 750 x 750 x 750mm )
Each
900
MI - 8
Round Table ( 700mm Ø x 750mm )
Each
900
MI - 9
Tall Round Table ( 600mm Ø x 1100mm )
Each
1500
MI - 10
Executive Chair
Each
1500
MI - 11
Novia Chair ( Upholstered Seat & Back )
Each
500
MI - 13
Metal Frame Chair ( Moulded Seat & Back )
Each
350
MI - 14
Bar Stool
Each
800
MI - 15
Bar Stool - Hydraulic
Each
1000
MI - 16
Sofa ( single seater )
Each
2500
MI - 17
Sofa ( two seater )
Podium
i) 500 x 500 x 750mm
ii) 500 x 500 x 1000mm
iii) 1000 x 500 x 750mm
iv) 1000 x 1000 x 750mm
Each
4000
Each
1200
MI - 20
Magazine Stand ( Metal Frame )
Each
500
MI - 22
Showcase ( 500 x 500 x 2000mm )
Each
4500
MI - 23
Showcase ( 1000 x 500 x 2000mm )
Each
5500
MI - 24
Glass Counter ( 1000 x 500 x 1000mm )
Each
3500
MI - 19
MI - 26
Lockable Wooden Door ( 900 x 2000mm )
Each
3500
MI - 27a
Magazine Wooden Shelf (Flat / Sloping 1100 x 300mm)
Each
500
MI - 27b
Magazine Glass Shelf ( Flat only 1100 x 300mm )
Each
500
MI - 28
Fridge 165 L ( 900 x 450 x 450mm )
Each
3200
MI - 29
Coffee Maker
Each
1500
MI - 31
Spot Light 100 Watts
Each
500
MI - 33
Halogen Light 300 Watts
Each
1200
MI - 35
Metal Halide 75 Watts
Each
2000
MI - 36
Strip Socket ( Maximum - 1 Kw )
Each
500
MI - 37
Wooden chair ( Black )
Each
500
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Amount
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ANNEXURE – 2 CONTD.
Plasma TV 32inch with DVD Player
Each
5000
Plasma TV 42inch with DVD Player
Each
6000
Lap top
Each
2250
Visitor Book
Each
350
Visiting Card Bowl
Each
350
Sqm
Per KW
110
900
Carpet
24 Hr Power Connection
Sub Total
Service Tax 12.36%
Total
Orders are valid only when accompanied by full remittance, payment should be made by Bank Transfer /
DD / Cheque payable at Chennai in favour of Meroform India Pvt Ltd Rates mentioned above are on
Hire basis and applicable for show days.
Company Name: ……………………………………………..
Stall No: ………………………………..
Address: ……………………………………………………………………………………………………..
Phone : ………………………………………………………….
E - mail: …………………………………
Name: …………………………………………………………..
Signature: ………………………………
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ANNEXURE – 3
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ANNEXURE – 4
OFFICIAL FREIGHT FORWARDERS
Schenker India Pvt. Ltd.
Mr. Balaji.N
Regional Office Chennai / Fairs & Exhibition.
Schenker India Pvt. Ltd., No. 42, North Phase,
Industrial Estate, Ekkatuthangal, Chennai - 600 032, India.
Dir: +91.44.4222.5939
Board: +91.44.4222.5222
H.P: +91 9790957312
E-Mail: balaji.nagarajan@dbschenker.com
Wherever the M/s. Schenker does not have their own office, they have associates in those countries.
Exhibitors are requested to contact M/s. Schenker India Pvt Ltd for obtaining the names, addresses etc of
their associates in respective countries.
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ANNEXURE – 5
Sl.No.
Name of the Hospitals
Address & Phone Nos.
Address :- 320 Anna Salai, Teynampet, Chennai – 600035.
Telephone No. :- 24331740
1.
Apollo Speciality Hospitals
2.
A.V.M.Medicals ENT Research
Foundation Pvt Ltd
Address :- No-3 P.S.Sivasamy Salai, Chennai - 600004
Telephone No. :- 24994957
3.
Agarwalls Eye Institute Private
Limited
Address :- 13 C.D.L.Road, Chennai - 600086
Telephone No. :- 28279685
4.
Apollo Cancer Hospital
Address :- 320 Anna Salai, Chennai - 600018
Telephone No. :- 24363551
5.
Balaji Hospital
6.
Bharathi Rajaa Hospital & Research Address :- 11 Madley Road, Chennai - 600017
Centre
Telephone No. :- 24341982
7.
Billroth Health Centre
8.
C.S.I.Kalyani Multi Speciality
Hospital
9.
Address :- 1, Lawyer Janardhan Street, Chennai - 600032
Telephone No. :- 22343313
Address :- 43 Lakshmi Talkies Road, Chennai - 600030
Telephone No. :- 26444070
Address: - 15 Dr.Radhakrishnan Salai, Mylapore, Chennai - 600004
Telephone No. :- 28475101
Address :- 2-C,Mandhira Apartment, 53, North Boag Road, T-Nagar,
Chennai - 600 017.
GANDHIJI NATURECURE CENTRE
Telephone No. :- 28151159, 28151062
(Yoga, Nature Cure & Ayurveda)
Cell: 9444041062, 9840544894, 9444631778
E-mail:ginrc@sify.com Website: www.gandhijinaturecure.com
10.
Government Opthalmic Hospital
Address :- Marshalls Road, Chennai - 600008
Telephone No. :- 28554540
11.
Kalyani Hospital
Address :- 15 Dr.R.K.Salai, Chennai - 600004
Telephone No. :- 28571101
12.
Lifeline Diabetes Centre Pvt Ltd
13.
Madras ENT Research Foundation
Pvt Ltd
14.
Madras Institute Of Ortho &
Traumatoly
15.
Address :- 54\9-A, L.B.Road, Chennai – 600020.
No:- 24917627
Telephone
Address :- 2 P.S.Sivasamy Salai, Chennai - 600004
Telephone No. :- 24970876
Address :- N.S.K.Road, Chennai - 600026
Telephone No. :- 24726204
Madras Medical Mission Unit
Address :- 4-A, Dr.J.J.Nagar, Mogappair, Chennai - 600050
Institute Of Cardio Vascular Disease Telephone No. :- 26259801
16.
MIOT Hospitals
Address :- No-4/112 Poonamallee Road, Manapakkam, Chennai - 600089
Telephone No. :- 22312288
17.
Vijaya Hospital
Address :- 180 N.S.K.Salai, Chennai - 600026
Telephone No. :- 24802221
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ANNEXURE – 6
FIRE PRECAUTIONS
In the CTC Exhibition hall and convention centre premises it is forbidden:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
To use open fire in the pavilions and in the open space
To smoke
To store outside the stand any packages, papers and other fire hazardous materials
To block access to power switching stations, hydrants, hand fire-fighting equipment, fire alarm pushbuttons, electric power switches, etc.
To block fire access roads leading to Exhibition hall and convention centre access roads passages,
evacuation exits and communication pathways
To stock and store flammable materials and to use either cleaners flammable materials or the materials
that can form explosive compounds
To leave machines or any technical equipment not cleaned from liquids, dust, lubricants, oils and
production waste after work or demonstration
To leave greased or oiled rags, cleaners and substances, without proper safeguard, interaction of which
may result in self-ignition or explosion
To use balloons filled with combustible gas in pavilions or open space
To bring in and use any combustible gas cylinders including the tourist ones without separate
agreements with CTC fire services.
Vehicles or any other equipment with combustion engines may be exhibited in pavilions only after the
following conditions are met:
• The fuel tank may contain only the minimum quantity of fuel necessary to remove the vehicle or other
equipment from the premises
• The fuel tank must be closed
• The battery must be permanently disconnected
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