Exhibitors Manual 1 CONTACT

Exhibitors Manual
CONTACT
WHITE LABEL
E-Mail: team@whitelabelfair.com
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Exhibitors Manual
Exhibitors Manual
1. Directions................................................................................................................................................. 3
2. The Venue: Opening Hours and Access / Booth Locations .................................................. 4
3. Floorplan .................................................................................................................................................. 5
4. Standard Booths / Equipment and Location ............................................................................. 5
5. Your Catalogue Entry .......................................................................................................................... 6
6. Your VISA Application......................................................................................................................... 7
7. Security ..................................................................................................................................................... 7
8. Cleaning Services and Rubbish Disposal ..................................................................................... 8
9. Tickets ....................................................................................................................................................... 8
10. Payments and Invoicing .................................................................................................................. 8
11. Prices and Value Added Tax (VAT) ............................................................................................. 9
12. Delivery of Samples and Other Goods / Customs Declarations ....................................... 9
13. Storage on Site.................................................................................................................................. 10
14. Ironing Services ............................................................................................................................... 10
15. Safety Rules ....................................................................................................................................... 10
16. Service Contacts............................................................................................................................... 11
17. Catalogue Advertisement ............................................................................................................. 11
CONTACT
WHITE LABEL
E-Mail: team@whitelabelfair.com
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Exhibitors Manual
1. Directions
This second edition will take place at the VELODROM located at:
PAUL-HEYSE-STRASSE 26
10407 BERLIN, GERMANY
General Overview
Detailed Overview
The venue can easily be reached by public transport with the S-Bahn station
leading directly to the fairgrounds or by car.
CONTACT
WHITE LABEL
E-Mail: team@whitelabelfair.com
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Exhibitors Manual
Getting there by PUBLIC TRANSPORT
S-Bahn:
Tram:
Lines S8, S9, S41, S42, S85 - exit at ‘Landsberger Allee’
Lines M5, M6, M8 - exit at ‘Landsberger Allee’
Bus:
Line 156 – exit at ‘Landsberger Allee’
From the Main Train Station (‘Hauptbahnhof’): Take S-Bahn lines S5, S7, S75
to ‘Ostkreuz’, change S8/Birkenwerder, S42/circle line, S85/Waidmannslust to
‘Landsberger Allee’.
From airport Tegel: Take TXL bus-shuttle to Berlin main train station
(‘Hauptbahnhof’), change S5, S7, S75 to ‘Ostkreuz’, then change
S8/Birkenwerder, S42/circle line, S85/Waidmannslust to ‘Landsberger Allee’.
From airport Schönefeld: Take S-Bahn S9/Pankow to ‘Landsberger Allee’.
Further information is available on www.bvg.de.
Getting there by CAR
From ‘Alexanderplatz‘ you take the ‘Karl-Marx-Alle’ east / turn left into
‘Petersburger Straße’ / cross ‘Landsberger Allee’ / turn right into ‘Paul-HeyseStraße’. Parking spaces should be available close to the venue.
2. The Venue: Opening Hours and Access /
Booth Locations
WHITE LABEL 2014 will operate at the following Regular Opening hours:
08 July 2014
09 July 2014
10 July 2014
09:30 - 17:30
09:30 - 17:30
09:30 - 16:00
CONTACT
WHITE LABEL
E-Mail: team@whitelabelfair.com
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Exhibitors Manual
Access to the exhibition venue:
Exhibitors may enter the venue to install their booth presentations between 14:00 20:00 on 07 July 2014.
Exhibitors may enter/exit the venue as follows:
08 July 2014
09 July 2014
10 July 2014
09:00 – 18:00
09:00 – 18:00
09:00 – 18:00
Exhibitors are requested to remove all items such as samples and other items
brought to the booth by no later than 20:00 on 07 July 2014. The Organiser has
the right to remove items as of 20:00 on 07 July 2014 for destruction, the costs of
which may be charged to the exhibitor.
3. Floorplan
The Organiser will be allocating the booths independently though based on a
logical order considering product groups and style. Early bookings may be treated
with priority as regards preferential locations. Booth locations will be published as
soon as possible and by no later than 16 May 2014.
4. Standard Booths / Equipment and Location
As part of the WHITE LABEL standard booth package, exhibitors receive the
following equipment including light at product presentation quality and Wifi access:
OPTION 1
- 500cm hanging rails (incl. 40 hangers)
- 1 Table, 3 Chairs, 1 Dustbin
- 1 Company name board (Fascia sign with 20 letters max.)
CONTACT
WHITE LABEL
E-Mail: team@whitelabelfair.com
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Exhibitors Manual
OPTION 2
- 300cm shelves +200cm hanging rails (incl. 20 hangers)
- 1 Table, 3 Chairs, 1 Dustbin
- 1 Company name board (Fascia sign with 20 letters max.)
OPTION 3
- 3 accessories grids +200cm hanging rails (incl. 20 hangers)
- 1 Table, 3 Chairs, 1 Dustbin
- 1 Company name board (Fascia sign with 20 letters max.)
5. Your Catalogue Entry
WHITE LABEL exhibitors benefit from a professional presentation not only during
the show but also prior to the exhibition. The catalogue entry should provide an
exhaustive account of the company, indicating segment/s, qualities, capacities as
well as a visual presentation of product samples. The information as requested in
the Application must be provided to the Organiser (team@whitelabelfair.com) by
no later than 30 April 2014.
CONTACT
WHITE LABEL
E-Mail: team@whitelabelfair.com
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Exhibitors Manual
6. Your VISA Application
The WHITE LABEL team may assist you in your Visa application by means of
issuing a letter of invitation. In some cases, we may also liaise with the German
Embassy and/or Consulate in your country to support your application. The
following information is required:
1. ADDRESS OF THE COMPANY
2. SURNAME OF PERSON TRAVELLING
3. GIVEN NAME OF PERSON TRAVELLING
4. GENDER
5. POSITION IN COMPANY
6. DATE OF BIRTH
7. N° OF PASSPORT / ID NO.
8. PERIOD TO BE SPENT IN GERMANY
9. GERMAN EMBASSY/CONSULTATE IN YOUR COUNTRY (ADDRESS)
Visa support requests should reach the WHITE LABEL Team by no later than 30
May 2014.
7. Security
The organiser is responsible for providing security at the entrances and within the
exhibition area. The organiser does not guarantee the seamless guarding of all
areas. Exhibitors should be aware that especially during the installation and
dismantling periods products are exposed to higher risks. Valuables should not be
left at the exhibition hall during the night. Exhibitors are advised to ensure that the
booth does not remain unmanned for protracted periods of time. The organiser
does not assume liability for theft and otherwise lost items.
CONTACT
WHITE LABEL
E-Mail: team@whitelabelfair.com
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Exhibitors Manual
8. Cleaning Services and Rubbish Disposal
The organiser keeps the exhibition venue clean and tidy. An overall cleaning
service will be applied following each exhibition day. Exhibitors are requested to
ensure that the booth area is kept clean and in order. Empty boxes, dishes, cutlery
etc. are to be stored away during the trade fair operating hours. Rubbish will be
removed by the organiser following the installation period (07 July 2014 from
16h00 to 20h00) and the dismantling period (10 July 2014 from 16h00 to 19h00).
9. Tickets
Exhibitors receive entry badges upon arrival at their booths on 07 July 2014. In
addition, up to 20 free guest-tickets may be issued by the organiser upon request.
Guest tickets may be dispatched by the Organiser to addresses delivered by the
exhibitor. Please provide the WHITE LABEL Team with all information required by
no later than 30 May 2014.
10. Payments and Invoicing
Payments are made by bank transfer upon a receipt of an invoice issued by
Chinatex Advertising & Exhibition Co.,Ltd. to the following bank account:
Name of Bank:
Swift:
Bank of Beijing
BJCNCNBJ
Account No.:
Beneficiary:
01090945003820109000252 (For EURO only)
Chinatex Advertising & Exhibition Co., Ltd.
No.19, Jianguomennei Street, Beijing 100005, China
All transfer charges are to be paid by the payee of the invoice.
Please note that exhibitors requesting additional services such as extra furniture
will receive at least two invoices. Exhibitors acquire the right to exhibit at WHITE
LABEL 2013 upon receipt of the payment for the services ordered.
CONTACT
WHITE LABEL
E-Mail: team@whitelabelfair.com
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Exhibitors Manual
11. Prices and Value Added Tax (VAT)
All prices are listed without VAT and are subject to laws and rules applicable.
Exhibitors with their registered business within the European Union (EU) are
obliged to provide their VAT number as part of the registration process.
Exhibitors from non-EU Member States (EU Third Countries) are obliged to
provide an excerpt copy of the company registrar or a statement of taxation.
Public sector organisations located and registered within the EU are obliged to
provide their VAT number as part of the registration process.
Organisations from non-EU Member States are requested to provide a copy of
their registration and/or incorporation document/s (e.g. Public Export Promotion
Organisations, Association etc.).
All information provided will be verified by Chinatex Advertising & Exhibition Co.,
Ltd. prior to the final registration.
12. Delivery of Samples and Other Goods /
Customs Declarations
Exhibitors may send samples prior to the fair with earliest arrival time as of
08:00 on 03 July 2014 until 20:00 on 07 July 2014 to the following address:
VELODROM
PAUL-HEYSE-STRASSE 26
10407 BERLIN
GERMANY
CONTACT
WHITE LABEL
E-Mail: team@whitelabelfair.com
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Exhibitors Manual
Deliveries should be marked with ‘SAMPLES WHITE LABEL 2014’ and should
clearly display the name of the exhibitor. All deliveries will be made available at
the exhibition venue as of 14h00 on 07 July 2014.
Exhibitors are responsible for the removal/disposal of the samples from the
exhibition venue by no later than 20h00 on 07 July 2014. Left goods may be
removed and destroyed by the Organiser and the costs will be charged to the
exhibitor.
The Organiser is not liable for any damages or missing deliveries.
Exhibitors are solely responsible for administering and complying with the customs
rules and laws applicable. The Organiser is not liable for any delay of deliveries or
for deliveries which are retained by the authorities due to customs regulations.
13. Storage on Site
Exhibitors may deposit packaging and/or luggage items on-site as of 16:00 on
07 July 2014 to be recollected as of 12:00 on 10 July 2014.
14. Ironing Services
The Organiser makes available a set of ironing stations (ironing board and iron
including power supply) to be used for free. The Organiser cannot guarantee that
sufficient capacities will be available to serve all exhibitors at one time.
15. Safety Rules
Only materials complying with the German B1 fire protection standard are
permitted in the venue. No highly inflammable substances (e.g. petrol,
inflammable gases etc.) are permitted in the exhibition area. Please contact
team@whitelabelfair.com for further information.
CONTACT
WHITE LABEL
E-Mail: team@whitelabelfair.com
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Exhibitors Manual
16. Service Contacts
For questions concerning registration, the exhibition hall, or other areas, we are
personally available to assist you. The support hotline for exhibitors is available
from 10 a.m. to 6 p.m. Mondays to Fridays.
WHITE LABEL TEAM
c/o DIE PR-BERATER
Invalidenstrasse 97
10115 Berlin, Germany
Tel: +49 (0)30 240 8761-18
Fax: +49 30 240 8761 - 22
E-Mail: team@whitelabelfair.com
Your contact partner in China:
Chinatex Advertising & Exhibition Co.,Ltd.
Crystine Li (Li Ruobing)
No.19, Jianguomennei Street
Beijing, China 10005
Tel.: +86 800 - 81 00 57 6
Fax: +86 - 10 - 65 12 30 51
Email: lirb@chinatex.com
17. Catalogue Advertisement
The catalogue will be published in mid-May as a downloadable PDF file available
on the WHITE LABEL homepage. Moreover, a printed version will be made
available during the fair. Catalogue advertisement requests can be submitted to
team@whitelabelfair.com by no later than 15 May 2014.
CONTACT
WHITE LABEL
E-Mail: team@whitelabelfair.com
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Exhibitors Manual
Exhibitors may publish additional advertisements with four colours in the
Exhibitors Catalogue requiring the delivery of the following file formats:
−
−
−
−
Image file must be delivered in an EPS or printable PDF format.
Images must have a resolution of at leat 200 dpi.
Images must be in vector format and have at least 600 dpi.
Image and print should be 1:1.
Prices for advertisements in the WHITE LABEL Exhibitors Catalogue:
CONTACT
WHITE LABEL
E-Mail: team@whitelabelfair.com
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