2014 Gorgeous Festival Saturday November 29 Food Stall Guidelines

2014 Gorgeous Festival Saturday November 29
Food Stall Guidelines
Please read these guidelines IN FULL before submitting an Application Form.
The Festival
The Gorgeous Festival is a 2 day event held annually over the last weekend in November. The 2014 Festival will be held on the
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28-29 of November. Market stalls only operate on Saturday November 29 .
The event in 2014 will be expecting around 4000 people on Saturday.
The Festival is held in the beautiful McLaren Vale wine regions on the grounds at Serafino Winery.
Food Stalls
Stalls will be located in a high foot traffic area, and near bars and. There will be site furniture for people to gather and eat at
close to the stalls.
3m(wide) x 3m(deep) Marquee provided & set-up by Gorgeous Festival - $990 (inc GST)
Caterers providing their own structure (please estimate required space in application) - Fee to be negotiated depending on size.
No Marquee provided
Power
In your application please estimate how many power outlets and how many amps they need to be (15amp, 10amp)
If more than 3 x 15amp outlets are required additional outlets will be will be charged at a rate of $100 each.
No appliances or equipment can be used that are not tagged and tested. Gorgeous festival can have your items tagged and
tested but will pass the cost of doing so on to you.
Entry Passes
Gorgeous Festival will supply you a reasonable amount of passes determined by type of stall and set-up.
Please note these passes will give you access to the site and the rear of the catering area but do not provide access to the
backstage area.
Your Application
In order to apply for a Food Stall site you will need to provide Gorgeous Festival with:
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A completed Application Form (see below)
Photograph(s) of your stall
Your current menus and prices
A copy of your current Public & Products Liability insurance certificate of currency (minimum $20m)
A completed copy of the City of Onkaparinga Temporary Food Event registration Form.
Please note that we receive a large number of applications for food stalls, more than we can physically accommodate. If
your application is unsuccessful it is not always a reflection on the quality of your stall, it is more likely to be because of
duplication with another stall.
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Selection decisions are final and no correspondence will be entered into. Applications close: October 10 2014.
We will notify all applicants via email by October 17 2014
PO Box 2104 McLaren Vale SA Australia 5171
info@gorgeousfestival.com.au
www.gorgeousfestival.com.au
Phone : 08)71841086
Selection Criteria
Gorgeous Festival encourages food stalls that are:
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Present local produce (Fleurieu Peninsula)
Present a premium food experience.
Are Innovative – not available at every other festival.
Value for money
Provide variety to our patrons
Well-presented
Courteous and co-operative
Healthy(ish)
Menus that include vegetarian and vegan options.
Menus that take not of potential allergies (Coeliac, Lactose Intolerant)
Staff Access / Passes
Gorgeous Festival will only allocate the required number of passes to effectively operate your stall at any one time.
Trading Times
LOAD IN:
FRIDAY – Stalls must bump in by no later than 12midday Friday 28/11 and be set-up ready for inspection by 2pm.
(Please note if you set up your stall on Friday there will be security on-site overnight)
SATURDAY - Stalls must bump in by no later than 9am Saturday 29/11 and be set up ready for inspection by 10am.
SATURDAY TRADING: 11am – 11.30pm
Vehicles
Vehicles are only allowed on-site for the purpose of unloading and packing up. There will be NO access between:
When vehicles have been unloaded they must be removed to the staff car park adjacent the Serafino Winery.
Insurance
Public Liability insurance, with a minimum of $20 million cover is required for all stallholders. A copy of your certificate of
currency must be sent with your Application Form. All risks related to the vendor’s business remain the vendor’s during the
Festival and the vendor warrants that it holds adequate insurance cover.
Food & Safety Requirements
Food & Safety requirements are controlled by the City of Onkaparinga. Please see the temporary food vendor guidelines.
Please note Gorgeous Festival will provide a shared hand washing station.
Safety & OHS
All stallholders will abide by SafeWork SA standards. If you are confirmed as a stallholder for the Festival more information
about this will be forwarded to you.
Officers from SWSA will be on-site during the Festival enforcing these standards and have the authority to close the operations
of non-complying Stalls. For more information about safety please go to http://www.safework.sa.gov.au/
PO Box 2104 McLaren Vale SA Australia 5171
info@gorgeousfestival.com.au
www.gorgeousfestival.com.au
Phone : 08)71841086
A Sustainable Event
The Gorgeous Festival has a clean Green philosophy and as such stallholders are required to:
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use packaging that can be recycled or that is biodegradable (a supplier list will be forwarded to successful stallholders)
avoid using non-recyclable and unnecessary packaging
avoid single serve items such as tomato sauce and sugar
during the event, correctly place items into the recycling and garbage bins
help with litter control around your site
avoid using plastic bags
pay a refundable Clean-up Bond
More information on our Green Initiatives can be found at http://gorgeousfestival.com.au/about/green/
Accommodation
Accommodation is the responsibility of the stallholder. Gorgeous Festival runs a low impact tent only camping site on the
McLaren Vale Sports Oval. Camping runs for Friday and Saturday nights of the Festival. If you wish to receive information about
camping be sure to tick “Yes” to camping on your Application Form. Please note there is no option of camping within the Festival
site.
Infrastructure
Gorgeous Festival will provide stall holder with a 3m x 3m marquee tent space provided & set-up by Gorgeous Festival supplier
including sufficient lighting and power as per your application. All other infrastructure is to be provided by stall holder.
Stalls must fit within the 3m x 3m space allocated, and cannot go outside of this space unless previously negotiated with
Gorgeous Festival.
Payment
Please do not send money with your Application Form. If you are successful in your application your site fee will need to be sent
with your signed agreement. All site fees must be paid prior to entering the site to set up.
Cancellation
All site cancellations attract a 30% administration fee; refunds of site fees are only possible if Gorgeous Festival is able to rebook the site. Any bonds will be forfeited.
PO Box 2104 McLaren Vale SA Australia 5171
info@gorgeousfestival.com.au
www.gorgeousfestival.com.au
Phone : 08)71841086