2015 VENDOR APPLICATION The Shoppes At MerleFest

For Internal Use Only
received
accepted
payment
2015 VENDOR APPLICATION
The Shoppes At MerleFest
To be considered as a MerleFest Vendor, please complete this form and return postmarked by January 15, 2015.
Selections are made by committee.
Name of Organization/Company
Vending Booth Name
Title
Contact Person
Address
City
Phone
State
Zip
YES
NO
Mobile
Fax
Email
Have you been a vendor in The Shoppes at MerleFest in the past?
If yes, when?
BOOTH FEE This fee covers all four days of the festival and includes tent, table, chairs, sides, lighting, guttering for double
and triple booths. (Tables, chairs, sides, lighting and guttering subject to availability.)
Single Booth (10'x10') $850
Includes two (2) general admission wristbands and one (1) on campus parking pass
Double Booth (10'x20') $1,700
Includes four (4) general admission wristbands and one (1) on campus parking pass
Triple Booth (10'x30') $2,200
Includes six (6) general admission wristbands and one (1) on campus parking pass
There will be a 2% processing fee if payment is made with credit card
OPTIONAL FEES QTY
$100
On‐Campus Camping
Includes one (1) vendor tent camping laminate and one (1) on campus parking pass
One tent per laminate
On‐Campus tent camping available Tuesday, April 21st through Sunday, April 26th
On‐Campus RV Camping
tent camping laminates will be checked by festival staff
$450
Includes one (1) on‐campus RV Lot Camping parking pass and one (1) vehicle on‐campus parking pass
RV Lot Camping available Tuesday, April 21st through Sunday, April 26th
Additional Tickets
$40
$125
Single day general admission pass ‐ good for any day (LIMIT 4 PER BOOTH)
4‐Day general admission wristband (LIMIT 2 PER BOOTH)
MERCHANDISE
Please describe the items that you will have in your booth and submit either a photo of your product(s) or provide a link to a
webpage where they can be viewed. Undisclosed merchandise MAY or MAY NOT be displayed at the discretion of the
MerleFest Vendor Selection Committee.
Website
Item
Price
Item
Please be specific and use additional sheets if needed. We reserve the right to ask you to adjust your items to reduce duplication at the event.
Price
INSURANCE
All vendors must carry a one million dollar liability insurance policy, listing Wilkes Community College Endowment
Corporation as additionally insured. Proof of insurance is required.
INDEMNITY
The organization hereby agrees to indemnify and hold harmless the Wilkes Community College Endowment Corporation, Endowment Corporation employees, Wilkes Community College, and assignees against any and all claims, damages, liabilities (including, but not limited to, liability for personal injury, property loss, and liability for breach of confidentiality), costs and expenses, including without limitation, reasonable legal fees and costs arising out of any event sponsored by or associated with
the festival, or resulting from any third party action of any kind, or incurred for by reason of breach of signee of any of the obligations, warranties, agreements, covenants or representations herein contained.
FORCE MAJEURE
The festival shall not be held responsible for events beyond the festival's control, such as, without limitation, acts of God, acts of
war, terrorism, strikes, or governmental restrictions, or for acts of omissions of persons, entities or companies not controlled
by it, such as, without limitations, police officials and government entities. All activities described or referred to herein are
deemed to be for the period of April 23‐26, 2015 unless otherwise noted.
APPLICATION PROCEDURE
To apply, please complete and return (postmarked by January 15, 2015):
Melissa Stanley
MerleFest Vendor Coordinator
Phone: 336‐838‐6414
PO Box 120
Fax: 336‐838‐6457
Wilkesboro, NC 28697
Email: melissa.stanley@wilkescc.edu Submission of this application, valid for the current year only, signifies your understanding and acceptance of, and agreement to abide by The Shoppes at MerleFest Rules
and Guidelines if invited to participate. We reserve the right to accept or reject any vendor. By signing this form, I am responsible for employees that may assist me.
Signature
Date
This agreement is between vendor stated above and Wilkes Community College Endowment Corporation
MerleFest Mission Statement: MerleFest was founded in 1988 in Memory of Eddy Merle Watson as a fundraiser for Wilkes Community College and to celebrate traditional plus music.