London 2 Brighton Challenge 2015

London 2 Brighton Challenge 2015
These Conditions of Entry serve as a contract between ‘the Organiser’; Action Challenge UK Ltd, company number
3825838, trading premises United House, North Road, London N7 9DP and “you” the Participant (as named on the
registration form), and where applicable the ‘Charity’ that you nominate to fundraise for, relating to the London 2 Brighton
Challenge 2015 – ‘the Event'.
1. Entering the Event
a) The Event involves sustained physical exertion. Prior to registering you must be satisfied that you are fit to take part in
the challenge and that there are no medical conditions which would or should reasonably preclude your participation. If in
doubt you must consult your Doctor before registering, and notify the Organiser directly should your medical condition
change prior to the Event.
(b) You must be 16 years old or over on the date of the Event to participate. Exceptions may be made at the discretion of
the Organiser.
(c) You must register via the online booking form and pay a non-refundable Registration Fee of £49 (100km) or £39 (56km
& 44km) per person; you will receive an email confirming your registration.
(d) By registering on to the Event you accept the terms of the Fundraising Target and agree to donate or fundraise through
sponsorship, a minimum of £475 (100km) or £295 (56km & 44km) for the Charity that you nominate at registration, of
which a minimum of 50% (£237.5 100km) or (£147.5 56km & 44km) should ideally be received by the Charity by 13 April
2015 (6 weeks prior to the Event) and all sponsorship monies and fundraising must have been submitted no later than 22
June 2015 (4 weeks after the Event).
(e) If you fail to submit the 50% minimum fundraising by 6 weeks prior to the challenge (13 April 2015) then you may be
precluded from the Event if the Charity confirms that.
(f) Once you have completed the online registration you are unable to change your nominated charity.
(g) If you choose not to take up your place on the Challenge for any reason then that place on the Event can be transferred
to another person for a name change Fee payable to the Organiser of £25 until 13 April 2015, provided that the Organiser
is contacted first and that all the fundraising commitments to the Charity are met.
(h) You agree to supply the Organiser with any information as may be requested from time to time in respect of the Event
in a prompt and timely manner.
(i) You agree to abide by the Event Rules as issued and where updated and notified to you.
(j) You have read and understood the Data Protection question on the registration form.
(k) You undertake to abide by any fundraising guidelines as may be issued by the Charity in respect of your fundraising
activities relating to the Event.
(l) You will act responsibly and honestly at all times when representing the Event and will not bring through your actions
the Event, the Organiser, or the Charity into disrepute.
(m) You participate within the Event entirely at your own risk.
(n) Action Challenge reserve the right to use any photographs taken on the event for online and print marketing,
advertising and materials.
2. Event information
After registering to the Event you will be sent a fundraising Information Pack by the Charity, and all other information
relating to the Event will be detailed within the Participant Area of the Event Website
Action Challenge UK Ltd
www.london2brightonchallenge.com
2015 Participant Ts & Cs
(www.london2brightonchallenge.com); you will be provided with access to the Participant Area, and it is your
responsibility to read and act on the information supplied.
3. Cost & fundraising
(a) The cost of you taking part in the Event is the non-refundable Registration Fee £49 (100km) or £39 (56km & 44km), and
a further sum of £130 - £115 (100km) or £85 - £75 (56km & 44km) is paid by the Charity to the Organiser as a Service Fee in
respect of your place on the Event, for services provided by the Organiser to the Charity.
(b) You are making a commitment to fundraise or donate to your nominated Charity a minimum sponsorship target of £475
(100km) or £295 (56km & 44km) with an ideal initial minimum target of 50%, £237.5 (100km) or £147.5 (56km & 44km),
submitted 6 weeks prior to the Event. Where you are unable to meet this initial target and there is no realistic prospect of
your making the overall pledge by 22 June 2015 you are required to notify the Charity; the Organiser, upon instructions
from the Charity, reserves the right to preclude you from the Event without refunding your Registration Fee if you fail to
meet the initial 50% target.
(c) All fundraising monies should be paid via justgiving.com to the Charity or as specified by the Charity in the Information
Pack and other details that they may send to you.
(d) Should you not be able to take up your place on the Event or chose not to for whatever reason, the Registration Fee is
non-refundable and any Fundraising monies collected must be returned to the donors or retained by the Charity as agreed
between you and the Charity after all donors have been informed. The arrangements for any refunds to sponsorship
donors are strictly between the Charity and you in this instance. If you cancel prior to 13 April 2015, the Organiser will not
charge the Service Fee to the Charity in respect of your place.
4. Itinerary changes
There may be changes to the itinerary (as detailed on the Event Website). Should there be a significant material change
prior to departure which is not a result of force majeure (a departure timing change of more than 6 hours for example)
then the Organiser will inform you as soon as is practicable and in this case you may either agree to proceed with the new
itinerary or cancel your participation in the Event, in which case you will receive a full refund of any Registration Fee paid.
The arrangements for any refunds to fundraising donors are strictly between the Charity and you in this instance.
5. Changes made by you
Any change must be notified by you to the Organiser by email, by the person named on the registration form completed at
the time of registration. The Organiser will always try to accommodate reasonable change requests; however some
changes requested may incur an administration fee which you will be advised of at the time before electing to precede
with the change.
(a) Name changes incur a fixed administration fee of £25.
(b) Participants who choose to change their distance will not be refunded any difference in cost between the registrations
fees, but will be charged an additional cost if the registration fee of the new difference is greater than the sum originally
paid.
6. Cancellation by you
You may cancel your place on the Event at any time by providing e mailed notice to the Organiser. Your Registration Fee
remains non-refundable; however the Organiser may invite you to transfer this Fee onto another challenge event operated
by the Organiser in the same year, but is under no obligation to offer such. In the case of cancellation you undertake to
inform the Charity, and the arrangements for any refunds to sponsorship donors are strictly between the Charity and you
in this instance. We do not make any payments compensating for losses or costs you incur in the case of a cancellation.
7. Cancellation by the Organiser
(a) The Organiser reserves the right to cancel the Event whether for operational reasons, Force Majeure, or other reasons,
in which case a full refund of the Registration Fee paid by you will be made within 8 weeks of issuing the cancellation
Action Challenge UK Ltd
www.london2brightonchallenge.com
2015 Participant Ts & Cs
notice being issued, or you will have the opportunity to confirm your participation on are scheduled event on an
alternative date.
(b) The Organiser will not make any payments compensating for losses or costs you incur in the case of a cancellation and
we exclude and limit all such liability to the full extent permitted under law.
(c) The Organiser does not accept liability for any delays in your travel or departure arrangements, or reasonable changes
to the Event itinerary in circumstances of Force Majeure. Force Majeure means any unusual or unforeseen circumstances
beyond our reasonable control including but not limited to an act of God, war, accident, road closures, and failure of power
supply, abnormal weather, fire, explosion or labour disturbance.
8. The Organisers’ obligations to you
(a) The Organiser will provide medical support on the Event, and the prime role of the medical support teams will always
be to deal with genuine medical emergencies as their priority when and where they are required to do so. You must bring
your own small personal medical kit and follow the equipment and clothing advice as issued.
(b) The Organiser will provide food and water on the Event, and it is your responsibility to remain fed and hydrated, and
should follow the nutritional advice as issued.
(c) Whilst the Event route will be signed and a route card will be provided to you, it is your responsibility not to get lost and
you must carry a fully charged mobile phone. The Organiser will manage the exit of participants who drop-out from the
Event, having started it, in a way that they deem is correct, safe and relevant for the overall management of the Event. You
are advised to have a friend or relative that you can contact in case you choose to exit from the event prior to the
44km/56km or 100km finish (depending on which distance you are taking on).
(d) The Organiser is only obliged to cover your transport arrangements to exit the event, at any point once the Event has
started, if you are deemed medically unfit to make your own arrangements. In this instance, you will be transported to the
nearest Event Rest Stop, medical facility, or other location deemed suitable by the Organiser and their medical staff.
(e) The Organiser accepts liability for negligent acts and/or omissions by its our employees, agents, suppliers or sub
contractors whilst acting within the scope of, or in the course of their employment in the provision of any part of the Event
that we are contractually obliged to provide. The Organiser will therefore pay such damages as may be awarded under
English law.
(f) The Organiser excludes and limits all other liability to the extent permitted under law and damages are not payable
where any failure to perform the contract is due neither to any fault on the part of the Organiser or a supplier of any part
of your arrangements associated with the Event, or is attributable to you or unforeseen or unavoidable actions of a third
party unconnected with the provision of services associated with the Event, or a force majeure circumstances beyond the
Organiser’s control.
9. Insurance
You agree to read and abide by the Event Insurance Advice where issued and accept that Personal liability and Personal
Accident Insurance is NOT included in the cost of the Event.
10. Law and jurisdiction
These terms and conditions shall be governed by and construed in all respects in accordance with the laws of England and
Wales. Any dispute which may arise between the parties concerning these terms and conditions shall be exclusively
determined by the English Courts.
Action Challenge UK Ltd
www.london2brightonchallenge.com
2015 Participant Ts & Cs