NATIONAL PIKE DISTRICT WEBELOS-O-REE OCTOBER 17-19, 2014

NATIONAL PIKE DISTRICT
WEBELOS-O-REE
CAMP SAFFRAN at
BROAD CREEK MEMORIAL SCOUT RESERVATION
OCTOBER 17-19, 2014
Three Quarters of Scouting is OUTING!
Hosted by
Troop 851
Ellicott City, MD
Pre-registration due by October 9, 2014
Cost:
$14.00 per Scout or Adult Leader (includes patch)
$9.00 per Adult, no patch
After October 9, 2014
Cost:
$19.00 per Scout or Adult Leader (includes patch)
$14.00 per Adult, no patch
Webelos-O-Ree Chairman
Steve Tessier 410-750-9433
e-mail: sltmd@verizon.net
NATIONAL PIKE DISTRICT 2014 WEBELOS-O-REE
This year’s Webelos-O-Ree is at Broad Creek Memorial Scout Reservation, Camp
Saffran, in Harford County (Map included in package).
THE OUTDOOR CODE
As an American, I will do my best toBe clean in my outdoor manners,
Be careful with fire,
Be considerate in the outdoors, and
Be conservation minded.
Judging of campsites will reflect the Outdoor code. The schedule provides more time for
completion of the activity trail on Saturday and time for the boys to perform the campsite
activities that have in the past been done by the adults. Campsite judging will reflect
this, as points will be awarded for boy participation in cooking and cleaning up activities.
Schedule changes also have an extra leader meeting midday Saturday.
Vehicles and Parking
Scout Reservation rules are that only one vehicle/unit at a time is allowed to go
back to the campsites to unload. All vehicles must be kept in the parking areas.
No vehicles may be parked in the campsites or along the access roads. There is
also a limit to available parking. We strongly advise and encourage carpooling to
this event. “Be conservation minded” Please note this and make sure that all of
your adults know and understand these restrictions.
Suggested areas for Leaders and Scouts to review:
KNOTS
FIRE SAFETY
FIRST AID
POISONOUS PLANTS
CAMP SAFETY
FORESTER ACTIVITY PIN REQ
SNAKES
NATURALIST ACTIVITY PIN REQ
CAMP SETUP
THE OUTDOOR CODE
COLD AND WET WEATHER CAMPING
Note: Any Activity Pin may be covered in a station.
PROGRAM SCHEDULE
FRIDAY OCT. 17, 2014
4:00 pm
Unit check-in and setup
IMPORTANT NOTE: Only one vehicle per unit is allowed in campsite areas to unload gear.
Please unload equipment to side of road and move vehicles to parking area immediately.
9:00 pm
Webelos Unit Leader’s Meeting at HQ Pavilion
($1.00 donations will keep the coffee flowing)
10:00 pm
TAPS
Meeting of W-O-R Staff, and representatives of Service Troops
10:30 pm to 6:30 am
QUIET TIME
Second warning will result in deduction of points from score sheet
Third warning will result in dens/units removal from competitions
SATURDAY OCT. 18, 2014
6:30 am
REVEILLE
7:00 am
BREAKFAST, CAMP CLEANUP, IN-CAMP PROJECTS
8:30 am
OPENING CEREMONIES
9:00 am
SAFETY ORIENTATION: Archery Range & Rifle Range
9:30 am –12:00 noon
ACTIVITIES TRAIL
12:00 noon
LUNCH, CLEANUP, IN-CAMP PROJECTS
12:45 pm
WEBELOS UNIT LEADERS MEETING AT HQ Pavilion
1:30 pm – 4:45pm
ACTIVITIES TRAIL (BB Range closes at 4:30)
5:15 pm
RETREAT (AT FLAG POLE)
5:30 pm
DINNER, CLEANUP, IN-CAMP PROJECTS
6:30 pm
RELIGIOUS OBSERVANCES
8:00 pm
PARADE TO CAMPFIRE - MEET AT FLAG POLE
IMPORTANT NOTE: Immediately following the campfire there will be a meeting and
crackerbarrel for unit leaders.
9:30 pm
MEET THE TROOPS AT HQ Pavilion (2nd Year Webelos)
10:00 pm
TAPS
Meeting of W-O-R Staff
10:30 pm to 6:30 am
QUIET TIME
SUNDAY OCT. 19, 2014
6:30 am
REVEILLE
7:00 am
BREAKFAST, CAMP CLEANUP
9:00 am
FLAG CEREMONY
9:30 am
CAMP WIDE GAME
11:00 am
AWARDS AND CLOSING
12:00 noon
LUNCH, CLEANUP, AND CHECK OUT
IMPORTANT NOTE: Don’t forget to pick up your patches at the pavilion.
SPECIAL EQUIPMENT NEEDED FOR THE TRAILS AND CAMP ACTIVITIES
(Also see campsite inspection sheet)
1. Each scout should have a 6 foot length of 1/4 inch rope.
2. Each scout will need their Webelos Scout Book. This is an excellent time
to sign off achievements while waiting at stations or at night in campsites.
3. Each Webelos Den will need at least four scout staves. (3/4-1 inch
diameter poles 4 feet in length)
4. A hand washing station in every camp site.
5. Garbage bags to sit on at the campfire.
6. A method to keep food dry.
7. Proper rain gear for Scouts.
8. Den Flags, Cheers, and Yells.
9. At least one copy of the Boy Scout Handbook.
10. A Den Chief. (Very useful, contact your local Troop!)
11. Song and Skits ideas for campfire
ADDITIONAL INFORMATION
Religious services are scheduled to be conducted for Catholic, Protestant and
Jewish groups. See schedule for times. Locations announced at Leaders Meeting
Friday.
Vehicles:
We strongly advise, encourage and plead carpooling to this event.
One vehicle per unit at a time will be allowed to unload at their campsite Friday
afternoon/evening and must immediately be removed to the parking area.
Set up your campsite after your vehicle has been parked in the proper area.
No unit vehicles will be allowed to enter the camping areas until 12 noon on
Sunday, after closing ceremonies.
Anyone leaving early must pack out their gear. The Staff will make every effort to
accommodate special needs or emergencies with staff vehicles during the event.
Parking Passes listing the Pack number will be issued and must be placed on the dash
so the staff can contact you if there is a problem with your vehicle.
Vehicles in camp without displayed passes will be towed!
Units found in violation of vehicles in campsites will be asked to leave.
Boys entering and leaving Camp: We ask Leaders to strongly discourage this. All
registered campers leaving or re-entering camp will have to log-out and log-in at
Webelos-O-Ree headquarters. Webelos Den Leaders have the responsibility of bringing
the boy through HQ and seeing that he is properly logged out and in the custody of his
parents or a designated guardian. Parents will not be allowed to drive into the camping
area but can enter by foot to find their sons but a Leader still must check him out.
Leaders, for safety, liability and youth protection, you need to explain this to any parent
planning to pick up their child during the weekend.
Webelos-O-Ree HQ and Crackerbarrels: Leaders and all adults are welcome to stop
by and relax at HQ. Coffee and Hot Water for tea or hot chocolate will always be
present. Bring your own cup! All adults are welcome to the evening crackerbarrels.
Drink and snacks will be available as well as Adult Scouter fellowship. Last minute
updates and information will be relayed here as well. Remember to maintain your twodeep leadership back at the campsite. Except for First Aid we ask that you do not bring
the boys into HQ.
Trash: Units will be required to pack out their own trash.
The Staff directors will be looking for units to use less disposable items.
The use of paper plates, cups, and plastic ware is strongly discouraged and will be
reflected in the campsite judging.
Be conservation minded.
Latrines are located in all the campsites. In addition bathrooms are located at the pool-
house. Please do not place trash in the latrines!
Water: A suitable water supply is located in each campsite area. Use water wisely. Be
conservation minded.
Cooking and Fires: National BSA policy requires any liquid fuel to be under adult
control and in a secured area away from flames when not in use. Ground fires are
permitted in existing fire-rings only. Only propane stoves, charcoal, and wood are
permitted. UNATTENDED FIRES WILL RESULT IN SEVERE PENALTIES. Be careful
with fire.
Conduct: Conduct becoming of a good scout is expected at all times. As Webelos and
Webelos Leaders, we are expected to conduct ourselves according to the SCOUT
OATH AND LAW. Adults at the Webelos-O-Ree are responsible for seeing that good
conduct and safety rules are followed. Unit Leaders will be responsible for handling
problems as they are brought to their attention.
Buddy system: Boys must always travel in at least pairs. No boy should be permitted
to leave the campsite after taps without the permission and knowledge of the unit leader
and never alone. If an adult is escorting the boy remember your “two deep leadership” if
that adult is not the parent. Avoid a one on one situation!
FIRST AID: A first aid station will be located at Headquarters and a trained First Aider
will be available all weekend.
Cutting of Trees: Cutting of live trees, shrubs or other vegetation is forbidden.
Smoking and Alcoholic Beverages: National BSA policy dictates that there can be
NO SMOKING anywhere on the campground and NO ALCOHOLIC BEVERAGES.
Prohibited Equipment: No Guns, Bows and Arrows, Machetes, Axes, Fireworks, Video
Games or Radios. If these items are found they will be removed by the Staff. Unit
Leaders may pick them up at checkout on Sunday.
SOME IMPORTANT DOS AND DON’TS AT CAMP
Do Carpool.
Do Have Someone Attend the Leaders Meetings on Friday and Saturday.
Do Bring your own cup to HQ for coffee.
Do checkout on Sunday and pick up your unit’s patches.
Do ask the staff for help or advice.
Don’t park or leave vehicles unattended in or near campsites.
Don’t drive through camp.
Don’t bring Webelos into HQ to use the bathrooms.
Don’t forget ‘two-deep” adults with your boys at all times.
Don’t forget to have FUN!
Do have your boys use the BUDDY SYSTEM
FAQs
Can we come up and set up early? Yes some staff will be at camp most of the day on
Friday, there is however no scheduled program on Friday for the boys.
Can I bring siblings? While this is discouraged siblings can attend. The non-patch
registration fee should be included to cover Broad Creek Camp fees. Siblings should
not expect to participate in program activities.
I have Webelos whose parents can’t or won’t attend, can they come? Yes, but BSA
policies state that every Webelos boy must have an adult responsible for him and it
cannot be the Webelos Den Leader. In other words some other attending parent must
assume responsibility for that boy.
I have boys that have other activities to attend on Saturday; can they come later
or leave and come back? This should be discouraged, due to the tightness of the
day’s schedule and the difficulty in locating your group on the trail. Also the Camp is
over an hour away from Howard County.
If someone must leave make sure that they sign out and in at HQ and that the boy is in
the custody of his parent or designated adult.
Can boys sleep with their parents? This should also be discouraged if possible. Have
boys share tents with each other. Under no circumstances can a boy share a tent with
an adult that is not his parent or “legal” guardian. (Youth protection guidelines). Boys
cannot share tents with Uncles, Aunts, or Grandparents.
We are in need of camping gear, do we have to go out and buy all of this? No,
contact a nearby Scout Troop and see if they can loan you the equipment you need for
the weekend. They may also be able to loan you a Scout or even an Adult Scout Leader
to help you during the weekend.
Do we need medical forms for each boy and adult? At minimum all leaders should
have a class 1 medical form for each individual. This provides basic medical
information. Class 2 (medical examination) is not required for a weekend camp.
Is the camp/program providing meals? No the W-O-R staff is not running the dining
facility for the weekend. It is the responsibility of each group to plan, buy and prepare
their own meals. This is also part of the campsite judging.
Registration
Registration for Webelos-O-Ree 2014 is performed using the online registration system
at http://www.baltimorebsa.org/npwor. The website consists of a sequence of forms to
enter Pack, Scout and Adult information. The website calculates the payment required
based on the number of participants and provides for several forms of payment,
including credit card.
To register your pack, click on the above link or enter it in your browser and select “Sign
On”. A second page containing a link to “Continue” will directly access the registration
forms. Once registration is complete an email receipt will be mailed to the email address
entered for the Pack point of contact.
WEBELOS-O-REE DEN/CAMPSITE SCORE SHEET
Inspections will occur all day Saturday
1. First Inspection-Opening Ceremonies:
SCORE
*All Scouts in Class A Uniform . . . . . . . . . . . . . . . .
(10 points) _______
*Webelos Den Leader in Class A . . . . . . . . . . . .
(25 bonus pts) _______
*Pack Flag . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
(25 bonus pts) _______
*Cubmaster present in Class A . . . . . . . . . . . . . .
(15 bonus pts) _______
*These Points only earned when called to the attention of the W-O-R Staff.
2. General Inspection-Campsite:
Adequate cooking kits. . . . . . . . . . . . . . . . . . . . . . .
(10 points)
_______
Bow Saw. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
(10 points) _______
Spade, shovel or trowel. . . . . . . . . . . . . . . . . . . . . .
(10 points)
_______
Electric or Propane Lantern or Flashlight. . . . . . .
(10 points) _______
Pack First Aid Kit. . . . . . . . . . . . . . . . . . . . . . . . . . .
(10 points)
_______
Covered and protected water supply. . . . . . . . . .
(10 points) _______
Duty Roster and Menu posted. . . . . . . . . . . . . . . . .
(10 points) _______
Dining Fly. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
(10 points) _______
3. Campsite:
Tents arranged properly. . . . . . . . . . . . . . . . . . . . .
(10 points)
_______
Tents have ground cloths( properly placed). . . . . .
(10 points)
_______
Fire Bucket Filled at Fire Ring. . . . . . . . . . . . . . .
(10 points)
_______
Dining area organized(no trash, open food between meal) (10 points)
_______
Proper fire area(ground and surrounding area protected) . (10 points)
_______
Hand washing station. . . . . . . . . . . . . . . . . . . . . . . . . . . . (10 points)
_______
Original ground cover not removed(except fire area). . .
(10 points)
_______
All foods properly stored. . . . . . . . . . . . . . . . . . . . . . . . . . (10 points)
_______
All equipment properly stored. . . . . . . . . . . . . . . . . . . . .
(10 points)
_______
4. Health, Safety & Sanitation:
Dishes Washed(three step washing). . . . . . . . . . . . . . . . . . (10 points)
_______
Den Kitchen Area Clean. . . . . . . . . . . . . . . . . . . . . . . . . . . (10 points)
_______
Cutting tools(bow saw) properly stored. . . . . . . . . . . . .
(10 points) _______
Latrine Cleaned and Stocked & Duty Cleaning Roster Posted (25 points) _______
BONUS POINTS AND DEDUCTIONS:
Camp Gadgets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (+25 points)
Scouts preparing meals. . . . . . . . . . . . . . . . . . . . . . . . . . . . (+15 points)
Scouts do cleanup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. (+15 points)
Litter turned in to HQ(not from campsite). . . . . . . . . . .
(2pts/10pieces)
Use of paper products, cups, plates, plastic ware. . . . . .
(-20 points)
Cutting or damage to any live Tree. . . . . . . . . . . . . . . . . .
(-50 points)
Failing to observe quiet time. . . . . . . . .
(-10 points for each offense)
Failing to use "Buddy system" . . . . . . . . (-5 points for each offense)
Vehicles in campsites . . . . . . . . . . . . . . (-25 points for each offense)
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