Fall Product is Now MagNut

Fall Product is Now MagNut
MagNut is a fun, easy way for troops to earn up to 18% profit for
the beginning of the troop year.
This short term friends and family program offers girls the opportunity
to learn and develop an entrepreneurial spirit.
Everyone benefits from MagNut!
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Earn up to 18% profit for your troop and troop activities
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Girls earn individual fun rewards
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Supports council programs
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Offers troop leaders developed & program relevant activities
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Support our military through Project Thank You program
This year we are excited to return to Ashdon Farms and the NutE computer program.
For more information go to Setting Up NutE in this manual. New for 2014, magazine
sales now include To Remember This!™ - a line of photo keepsake items to
personalize your digital photographs in albums, calendars and cards. The MagNut
program offers great holiday gift ideas!
Bonuses from the council
Earn an extra 3% troop profit from online orders,
Certificate for $75 for Product Program Premium
Girls can earn a special patch for participation in both product
programs at defined level
Top 3 highest $ sales troops will receive a pizza party.
Top 3 Project Thank You $ sales troops will receive a pizza party.
Top 3 Online $ sales troops will receive an ice cream party.
Troops selling $1000 or more in MagNut sales will receive a “Cookie Prep Bag”
Where to get help
As your troop explores and participates in the MagNut Program, you may have
questions. Your first contact should be your service unit MagNut Program chair.
SU MagNut Chair’s name___________________________________________
Address ________________________________________________________
Home phone _____________Cell phone ___________Work phone__________
Best to call between _______________________________________________
Do not call after___________________________________________________
Email address ____________________________________________________
Ashdon farms website: ashdonfarmsnute.com
Your NutE login_______________________ NutE password_______________
If you are unable to reach your service unit MagNut Program chair, you may
contact your cluster staff.
KENTUCKIANA STAFF PRODUCT CONTACTS
Bear Creek
Bear Creek PLC - Elizabeth Cothran ecothran@gskentuckiana.org
Pennyroyal
Pennyroyal PLC - Amelia Jacob ajacob@gskentuckiana.org
Caveland
Caveland PLC - Brenda Warren bwarren@gskentuckiana.org
Heartland Heartland PLC - Chris Sherrard csherrard@gskentuckiana.org
Metro & Southern Indiana
Karen Smallwood ksmallwood@gskentuckiana.org
Alison Drury adrury@gskentuckiana.org
Council: Karen Smallwood 1-888-771-5170
ksmallwood@gskentuckiana.org
Safety tips!
• Adults must monitor, supervise and guide the product activities of all age levels.
• Always use the buddy system; never sell alone.
• Girl Scout Daisies, Brownies, and Juniors must always be accompanied by an adult.
• Girl Scout Cadettes, Seniors and Ambassadors must be supervised by an adult.
• Only sell in familiar areas of your neighborhood.
• Never carry large amounts of cash with you. Girl Scout Daisies should let
adults accept all money.
• Never enter someone’s home while you are selling.
• Never sell to people in cars or in other areas away from public access.
• Only Internet sales permitted are via Ashdon Farms and QSP online link.
• Customers will pay through the online system with credit card.
• Girls can use e-mails to let family and friends know about the activity and to
“market” the products.
product program premium
complete all four requirements for $75 Troop Shop certificate
Girls participating in both programs ($75 in Magnut sales and 25
boxes of cookies - minimum) receive a special patch
1. Be registered for
2014-15 troop year
by October 15, 2014
2. Average 12 nut/candy
items AND 2 magazine
orders per selling girl for
2014 MagNut Program
3. Average 192
boxes per selling
girl in the 2015
Cookie Program
4. All money accessible
and withdrawn from
troop bank accounts via
ACH by deadline dates.
TEN STEPS TO TROOP MagNut SUCCESS
1. Permission forms
w Troop needs signed form for each girl
w Permission slip is for MagNut and cookies
w Troop retains copy of permission slips until end of troop year
2. Parent/girl training covers
w Dates and goals
w Magazine orders and to remember this™- “paper” orders and online orders procedures
w Reach Out booklets - 5 coupons with COMPLETE names & addresses
w Online emails and activities
w Girl Scout troops-to- military troops $5 nut item and/or magazine voucher
w Reminder - girls cannot receive cookies if MagNut bill is owed
3. Set up NutE
w NutE web address: ashdonfarmsnute.com
w Enter all girls. Give all girls links for online program
4. Start selling
w October 1 is official start date. Troops/girls MAY start after being trained
w DO NOT collect money for nuts/candy until product is delivered to customer
w DO collect magazine money when customer orders
w Problems with magazine orders -contact QSP at 1-877-289-6247 or online-GAOtrak.com
5. Deadlines
w October 24 -Girls’ nut and candy orders, magazine and to remember this™ “paper”
orders and Reach Out booklets turned in to troop and entered in NutE system
w October 29 -Reach Out booklets received in PLC office earn $3 per booklet
w Booklets received after October 29 earn $1.
w Returned to troop in form of Kentuckiana Credits certificate used for program and
shop purchases.
w Only one booklet per girl
w November 15 - final date for online orders
6.
Nut and candy delivieries
w Monday, Tuesday, and Wednesday - November 17,18 & 19
w Some additional product MAY be available. Check with your PLC
7. Rewards and distribution
w Girl/troop rewards ordered based on information entered in NutE system
w Rewards shipped from Ashdon Farms to SU MagNut chair by mid-January
8. Payment
w All troops will be required to participate in ACH (automatic withdraw)
w Troops must have a current/up-to-date ACH form on file in the Louisville office
9. Family Owing Forms
w Family Owing Forms are available from your SU MagNut chair
w Troop is responsible for total amount unless Family Owing Form is filled out
and then adjusted amount is withdrawn
w Families not paying full bill CANNOT receive cookie materials until paid
10. Receive rewards & distribute to girls
w Pick up from SU MagNut chair. Sign for and check rewards immediately
w Shortages and/or exchanges CANNOT be filled/made after Feb 15, 2015
SETTING UP NutE
Website address: ashdonfarmsnute.com
Login: ___________________________
Password :________________________
• From the homepage at ashdonfarmsnute.com, anyone can access the Mini
site with girl activities, clip art, goal posters, nutritional info, etc. without a
login and password.
• After logging in for troop access, specific instructions can be found on reports tab (Troop manual). Screen shots are available for each of the tabs.
• Make sure under the Troop tab, all information is entered and complete.
• Enter all girl names, then by deadline dates, enter all nut and candy orders
and QSP and to remember this™ amounts (# of orders and dollar amounts)
in the system to credit sales to girls.
• Under the emails, enter 1 if 12 or more emails were sent to credit girl for the
patch.
• Under Reach Out book, enter 1 if 5 or more coupons are turned in to credit
girl for the patch and the Kentuckiana Credits. One booklet credit per girl.
• For additional orders, council will enter the new product under the Troop
Special line. Troops can transfer the product to the proper girl for credit for
rewards.
• At end of program, check each girl’s rewards choices.
INTRODUCING to remember this!
W
E
N IS
TH R!
A
YE
CO
A M UNT
AG S AS
OR AZIN
DE
R! E
YOUR memories. Just imagine...What if the cherished digital photos stored on your
computer or mobile device could easily become photo keepsake products. With to
remember this!™ they can! We’ve made preserving and sharing memories just as
easy as capturing them.
Like a magazine order, girls collect money at time of sale and customers will receive
a certificate with instructions on how to create their photo keepsake.
These orders will count as a magazine sale for girls and troops towards rewards and
troop profits.
Setting up online order page
• Click Online Order link from Kentuckiana website (gskentuckiana.org)
OR go to girlscouts.qspgao.com
• Register troop and give girls access to online order website
• Girls send emails to friends/family
• Customers order and pay online
• Leader or girls print report with product orders and $ amounts
• Deadline for online reports to troops - November 15
• Troop enters # subscriptions and/or # nut/candy items and $ amount under girls orders
tab in NutE
MagNut GIRL REWARDS 2014
$100 in sales
100 Club Patch
AND
Water tight Beach Box
$200 in sales
Choice of Headband set
OR
Hair Color Chalk & Glitter Stick
$300 In sales
Choice of
Small plush otter
OR
Twistable Bracelet
$400 in sales
Choice of
Rainbow Zipper Ruck Sack
OR Fashion Planner
$500 in sales
Choice of
Book certificate OR
Skin-It certificate
$700 in sales
10 Individual Kentuckiana Credits
Additional 10 for each
additional $100 in sales
$600 in sales
Choice of Kint Beanie
Kit OR
Stationery Set
$800 in sales
Choice of Large plush otter OR
Sports set (soccer ball & water bottle)
$1000 in sales
Super Seller Patch
AND
Certificate for to remember this!™
Personal Photo Journal
All rewards are cumulative. Be sure to go to the NutE system
and enter your Girl Scouts’ choices.
EXTRA! EXTRA!
1. TOP 3 HIGHEST $ SALES TROOPS WILL RECEIVE A PIZZA PARTY
2. TOP 3 PROJECT THANK YOU $ SALES TROOPS WILL RECEIVE A PIZZA PARTY
3. TOP 3 ONLINE $ SALES TROOPS WILL RECEIVE AN ICE CREAM PARTY
(For pizza party - maximum reward $5 per selling girl and 2 adults)
(For ice cream party - maximum reward $3 per selling girl and 2 adults)
4. Troops with $1000 or more in sales will receive a “Cookie Prep Bag”
(Includes tote bag, samoa clipboard, cookie theme tablecloth, cookie car
magnet,notepad and pen)
Project Thank You
Show appreciation by giving the gift of reading or a can of
nuts. A $5 gift will support Project Thank You and provide a variety
of publications and delicious nuts to our selected recipients. Girls
can also earn a Share 2014-2015 patch by getting 10 “Thank You”
nuts and/or “Thank You” vouchers. All “Thank You” orders and
payments will count toward troop profits and girl rewards.
MagNut PATCHES
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12 N
Mag Super Seller 6 magazine orders
Dive In
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Goal Achiever 3 magazine orders
12 nut/candy orders
5 Reach Out coupons
12 emails sent
MagNut TROOP REWARDS
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Troop will earn 15% of the total (gross) sales from magazines and nuts & candy.
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Online orders will receive an additional 3% troop profit on those online sales
(total 18% troop profit for online sales).
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Troop will receive $3 in a Fall Troop Kentuckiana Credits certificate for each completed
Reach Out booklet with 5 complete coupons received in council office by October 29.
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Booklets received after date will receive $1 in a Fall Troop Kentuckiana Credits certificate
per booklet.
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Only one booklet per girl.
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Troops with a PGA of $225 or more will receive a certificate for one Photo Keepsake Soft Cover Photo Book through the to remember this!™ line.
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Troops with $1000 or more in sales will receive a “Cookie Prep Bag”.
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Pizza and ice cream parties for top 3 troops in 3 categories (total, Project Thank You and
online sales)
Due from girls to troops by October 24
1.Nut and candy order cards
2.“Paper” magazine or to remember this!™ order forms
3. Reach Out booklets
1. Total each girl’s nut/candy order form by variety and enter into NutE system.
2. Total “paper” magazine and to remember this!™ orders. Enter number of
subscriptions and dollar amount into NutE system.
Check each order form for:
1. Seller’s name and troop number
2. Code # for item ordered
3. Item name listed
4. New/renewal box checked
5. Name of recipient entered
6. Number of issues
7. Complete address
8. Total of order (is it correct?)
X SPECIAL OFFER COUPONS OR DISCOUNTS CANNOT BE USED.
Turn in WHITE and YELLOW copies for every order
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3. Reach Out booklets
Girls turn in 5 complete coupons for patch
1. Coupons must be printed in blue/black ink clearly
2. Complete address including zip code
3. Council - GSK, troop number XXXX and girls name must be on coupon
4. Incomplete coupons will not be counted/credited towards rewards
5. Duplicate names will not be counted/credited towards rewards
Girls may only turn in one booklet (5 complete coupons) for credit towards rewards.
Troops receive $3 (in Troop Kentuckiana Credits certificate) per booklet
(one per girl) IF TURNED IN BY OCTOBER 24. Booklets must be turned in
to SU fall chair & received in GSK PLC office by October 29
Books received after October 29 receive ONLY $1 ( in Troop Kentuckiana
Credits certificate) per booklet.
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Online orders: Run report from online sales and enter # of items (nut
& candy AND magazines or to remember this!™) and $ amounts under
each girls line in NutE.
Online orders can continue through November 15 for credit towards
rewards and troop profit.
Use the fun & enriching leadership Be a Reader activities for girls to earn
your Be a Reader patch, repeater bee and/or Be a Reader certificate.
Complete the requirements and order your patches on the form below.
You can access the Be A Reader activities at:www.whatcanagirldo.com
and keep track of your troop goal on your Be A Reader poster (received at
training from your SU MagNut chair)
"BE A READER" PATCH & CERTIFICATE - ORDER FORM
TROOP #__________ HAS EARNED:
________ "BE A READER" PATCHES @ 1.00each=$________
(1st Time Recognition)
________ "BE A READER" BEES @ .50 each=$________ (Repeat Recognition)
________ "BE A READER" CERTIFICATE @
.25 each = $ ________
of PARTICIPATION
SHIPPING AND HANDLING
= $1.50 Enclose Total Amount Due$ ________
Make check payable to "Girl Scouts of Kentuckiana"
SERVICE CENTER__________________
AREA_____
PLEASE RETURN ORDER FORM WITH
TROOP CHECK TO:
Girl Scouts of Kentuckiana
2115 Lexington Road
Louisville, KY 40206
visit our website at www.gskentuckiana.org
SERVICE UNIT__________________
DAYTIME PHONE #____________________
THIS IS YOUR MAILING LABEL
Troop LeaderTroop #
Street Address
CityState
Zip Code
Dive In: Address Adventure Patch Program
Have girls bring in their Reach Out booklets and mark the states where the coupons are being
sent.
Complete at least 3 of the activities listed to earn the Address Adventure Patch. You MUST
complete requirement #3 (parts A & B)in order to receive the free patch.
ADDRESS ADVENTURE PATCH REQUIREMENTS
1. Determine as a troop what activities you want to do this year and how much money you will need and
then set goals for the MagNut Program.
2. Work as a team and do the activities on the poster.
*3. A. As a troop send Reach Out booklets, to the council, with the addresses of people in 5 different states
AND
B. Turn in an average of 12 nut & candy orders OR an average of 2 magazine sales per girl.
4. Track the states on the poster map where the Reach Out coupons are being sent.
5. Decide what girls from your troop can do to create a better future where you live. Get connected
in your community with a project that can produce a positive change in your area.
------------------------------------------------------------------------------------------------------------------------Troop #_________ Service Center______________ # of girls registered introop________
Leader’s name___________________________________________________________________
Address_________________________________________________________________________
City/State/Zip____________________________________________________________________
Phones - home/work/mobile_______________________________________________________
Check requirements completed ___
#1
# First time patches___________
___
#2
___
#3 (required to earn patch)
___
#4
___
#5
# Repeater patches___________
TROOP MagNut PROGRAM EVALUATION
1. DID YOU ATTEND A SERVICE UNIT TRAINING YES______ NO________
2. IF NOT, WHY?
3. WHAT WOULD YOU CHANGE ABOUT TRAININGS?
4. HOW CAN WE BEST HELP YOU ON THE NutE COMPUTER SITE?
COMMENTS ON:
5. DELIVERY AND PICK UP OF NUTS AND CANDY
6. FIRST REPORT ENVELOPE PROCEDURES
7. FINAL REPORTS/PAYMENTS/ACH
8. RECEIVING/DISTRIBUTING REWARDS
9. OVERALL COMMENTS FOR MagNut PROGRAM