KIBABINIVERSITY TRANSPORT REQUISITION FORM Fill in triplicate and return to Transport Office ……

KIBU/ADM.11.33……
….
KIBABII UNIVERSITY COLLEGE
KIBABINIVERSITY
(A Constituent College of Masinde Muliro University of Science and Technology)
P.O. Box 1699-50200
Bungoma
Kenya
Tel: 020-2028660 / 0708-085934 / 0734-831729
E-mail: enquiries@kibabiiuniversity.ac.ke
Website: www.kibabiiuniversity.ac.ke
TRANSPORT REQUISITION FORM
Fill in triplicate and return to Transport Office
PART ONE
TRAVEL DETAILS AND MANIFESTO BY REQUISITIONING DEPARTMENT/FACULTY
DEPARTMENT/FACULTY
Na e of Re uisitio i g Offi e ………………………………………………………….Desig atio ………………………………………….
Depa t e t………………………………………Date of Trip……………………Ti e of Depa tu e………………………………………..
Pu pose of the T ip………………………………………………………………………………………………………………………………………….
Nu e of Passe ge s………………………….. Atta h a list Date of T avel…………………………….Ti e……………………….
Na e of Offi e i ha ge of the t ip…………………………………………Pf. No……………………….Sig atu e……………………
Date of Retu ……………………………………………………………………….Ti e…………………………………………………………………
Destination……………………………………………..Type of Vehi le/Capa ity…………………………….Sig atu e…………………..
PART TWO (RECOMMENDATIONS BY HEADS OF FACULTY/DEPARTMENT/SECTION
I e o
e d/do ot e o
e d this e uest ………………………………………………………………………………………………
Reaso s …………………………………………………………………………………………………………………………………………………………
Vote to e ha ged…………………………………………………………………………………………………………………………………………..
Na e……………………………………………………………………Sig atu e……………………………..Date……………………………………
PART THREE (COMMENTS BY TRANSPORT OFFICER)
T a spo t availa le/No availa le…………………………………………………D ive s Na e s ………………………………………
Vehi le Regist atio No………………………………………………..Esti ated KM…………………….Cost…………………………….
Sig atu e…………………………………………………………………………Date………………………………………………………………………
PART FOUR (FINANCE DEPARTMENT)
Funds available/Not availa le…………………………………………..Vote to e ha ged…………………………………………….
App oved Sig atu e……………………………………………………….Date………………………………………………………………….....
PART FIVE (APPROVALS ADMINISTRATION/ACADEMIC) Buses and all unscheduled trips approved by a DVC
and scheduled trips by use of all other vehicles by a REGISRAR or TRANSPORT OFFICER.
T a spo t App oved/Not app oved…………………………………………………………………………………………………………………
Sig atu e……………………………………………………Desig atio ………………………………………...Date……………………………..
Authorized Officer
PART SIX (TRANSPORT OFFICER)
Mileage efo e t ip………………………………………………….Mileage afte t ip………………………..Ti e i ……………………..
Total ileage t aveled…………………………………………….App oved sig atu e………………………Date………………………..
Cost pe KM……………………………………………Total ost of t ip Kshs ……………………………………………………………………
Note: (i) No University vehicle should leave the University without a Transport Requisition Form (TRF) should
be deposited with the Transport Officer before departure; (ii) 1st copy of TRF shall be left with the Security at
the gate on departure; (iv) The 2nd cop of the TRF should be handed to the Transport Officer upon
completion of the Journey. (v) Students will not be allowed to go on trips without accompanying staff.
Date appli atio e eived………………………………………………………………………Ti e……………………………………………....