RIO GRANDE REGION DRESSAGE RALLY Sunday, November 9, 2014

RIO GRANDE REGION
DRESSAGE RALLY
Sunday, November 9, 2014
Pine Hill
1720 Hwy 159
Bellville, TX 77474
www.pinehilltexas.com
Organizer:
San Jacinto Pony Club
Leslie Fan (9790 235-9921 lefan@dow.com
Secretary:
Amy Etheridge (979) 255-6014 eventer80@yahoo.com
6525 FM 2187, Sealy, TX 77474
Closing Dates:
Entries must be to your DC by October 15 and to the rally secretary by October 17
No entries will be accepted after October 17.
Check startboxscoring.com for Entry Status/Ride Times/Stabling Chart
Fees:
Riders $135
Stable Managers $30
Rally Readiness $30
Late or Incomplete Entries $20 per competitor
Copies of the packet and the forms can be found on www.riograndeponyclub.org
Refunds:
Refunds will be granted with a doctor’s or veterinarian’s note only. Must be in writing
and emailed to Amy Etheridge at eventer80@yahoo.com.
Teams:
3 or 4 riders and one stable manager
Please use one entry per team.
Individuals entered to scramble will be placed on a scramble team with members from
other clubs. If there is a request to scramble with a particular club, please indicate this on
the entry form, but be advised this request can not be guaranteed. Scramble riders will
enter on the same form as teams.
Divisions:
Rally Readiness- Introduction level. Open to individuals new to rally and is
unmounted. This is a teaching division and help will be offered.
Division I- Traditional rally open to members UR-D2
Division II- Traditional rally open to members D3 and above or riding at or above
First Level
Tests:
2011 USDF Introductory Level Test A, B, and C
2011 USEF Training Level Test 1 and Test 3
2011 USEF First Level Text 1 and Test 3
2011 USEF Western Dressage
Please note that for each rider the first test that is ridden will be the lowest test offered at
that level and the second test will be the highest test offered at that level (e.g. T1 and T3)
Rings:
Intro tests will be ridden in 20x40m arena. Training Level and above will be ridden in
20mx60m arena.
Rules:
USPC Handbook and Rules for Dressage Competition with all addenda and updates
USPC Dressage Newsletter 2014
USPC Horse Management Handbook and Rules for Rallies with all addenda and updates
USPC Horse Management Newsletter 2014
Awards:
Team Ribbons 1st-6th place for Team Placing
Champion and Reserve Champion for Horse Management
Rally Readiness will not receive ribbons for Horse Management
Stabling:
10’x10’ wooden slat stalls with stall gates. Bedding is provided. You may move in
Saturday night.
Saturday arrivals will need to plan to overnight your horse in accordance with USPC
standards. You will be checked but not judged until the grounds open on Sunday
morning.
Stabling fees are included in the entry fee.
Tack Stalls:
Will be required for Horse Horse Management reasons and for judging.
Grounds:
One open warm up area and one enclosed warm up are available.
Attire:
C’s and above refer to USPC Handbook and Rules for Dressage Competition
D’s and UR may be formal or informal as indicated in the USPC Handbook and Rules
for Dressage Competition.
Competitors are required to wear their completed USPC Medical Form in their armbands
for the duration of the rally.
Barn appropriate footwear is required at all times.
Tack:
Refer to USPC Handbook and Rules for Dressage Competition
Coaching:
Coaches are optional, but when used, must be designated on the Entry Form. The
accompanying Coaching Guidelines Form Must be signed and returned to the rally
organizer.
Schedule:
Saturday the barn will be open for move in from 3pm until 7 pm. Barn will close
Promptly at 9pm. Tack room and feed room assigned per team.
Sunday barns open at 7am.
Sunday morning arrivals are permitted by must be ready to jog by 8:30 am.
Volunteers:
All teams must provide at least 2 volunteers.
Meals:
Available on Sunday. Participants are free, all others $7. Please indicate number needed
on entry.
T-Shirts:
Will be available for $15. Please include order and payment with entry.
Camping:
RV hookups available for $35 a night (electric only). No public showers.
Hotels:
Budget Inn in Bellville
Holiday Inn in Sealy
Best Western in Sealy
General:
All horses must have a negative Coggins. Also required is a health certificate within 10
days prior to Arrival at Pine Hill stating that the horse is coming from a facility with no
known Vasicular Stomatitis (VS) and that the horse is healthy upon examination.
(979) 865-9121
(979) 885-2121
(979) 885-3707
RIO GRANDE REGION DRESSAGE RALLY
Entry Form
Club:
Team Name:
DC:
Phone:
Email:
Competitor #1 will be the Captain unless otherwise indicated. Competitor #5 will be the Stable Manager.
Competitor Name
Horse Name
Rider HM Flat Division
Age Rating Rating
Test 1
Test 2
1
2
3
4
5
Chaperone:
Phone:
Email:
Coach:
Phone:
Email:
Stabling Sat PM
Rio Grande Region Dressage Rally
Individual Entry Form
Participant/Competitor:
DOB:
Age on Jan. 1:
Certification Level - CLASSIC/TRAD: HM:
FLAT/DR:
JP/SJ:
HSE:
Address:
Phone:
Email:
Parent(s) Cell Phone#: ( )
Parent Email:
Region:
Club/Center:
Breed of Horse/Pony:
Dressage: Level:
Stable Manager:
The above information is correct.
Signature of Pony Club Member
Date
I/We, the parent(s) of
have reviewed the above information and we agree to allow our child
to compete in the discipline and at the level as so noted above in the United States Pony Clubs Activity/Rally.
Parent/Guardian Signature (Only 1 signature required) Date
Parent/Guardian Signature
Date
CODE OF CONDUCT
The United States Pony Clubs, Inc. is proud of its reputation for good sportsmanship, horsemanship, teamwork and
well‐behaved members. The USPC expects appropriate behavior from all members, parents and others participating in
any Pony Club activity. Inappropriate behavior may include, but is not limited to: possession, use or distribution of any
illegal drugs or alcohol; profanity, vulgar language or gestures; harassment (i.e., using words or actions that intimidate,
threaten or persecute others before, during or following Pony Club activities); failure to follow rules; cheating; and abusing
a horse.
I understand that USPC activities operate under the governance of National, Region and Club By‐Laws, Policies and
Rulebooks. I understand that I have access to these By‐Laws, Policies and Rulebooks and that it is my responsibility to
read them.
Participation in any USPC activity constitutes a release to be photographed and/or videotaped. Said photographs and/or
videotapes may be posted, published or broadcast at the discretion of USPC, Inc. USPC utilizes e‐mail to communicate
with Members, by submitting this application authorization of this form of correspondence is implied.
AND
Competitors Signature
Date
Parent/Guardian Signature (only one required)
Date
Rio Grande Region Dressage Rally
C Advisor Form
Participant/Competitor:
DOB:
Age on Jan. 1:
FLAT/DR:
Certification Level - CLASSIC/TRAD:
HM:
JP/SJ:
HSE:
Address:
Phone:
Email:
Parent(s) Cell Phone#: (
Parent Email:
)
Region:
Club/Center:
C ADVISORS: This is a volunteer opportunity, which fulfills the regional volunteer requirements for C2 and
higher ratings. It is for C1 and higher rated, mature pony clubbers that are at least 14 years old. C advisors
are to shadow assistant horse management judges and demonstrate leadership and teaching under
supervision. They should be present for the entire rally unless other arrangements are made. The HMO
and UL Coordinator choose and contact the C Advisors from the applications. Sometimes there are more
applicants than can be used, but C's can apply to as many rallies as they wish.
I wish to serve as a Rio Grande Region Rally C Advisor at Dressage Rally
To be completed by the Club DC
DC RECOMMENDATION for C Advisor Program:
Candidate’s strengths:
Areas needing experience:
Appendix B
Uniform Chaperone Rules/Duties
Revised and effective November 10, 2009
To be completed by the Chaperone and turned in with rally entry.
Chaperone duties shall include:
1. The primary function of the “Official Team
Chaperone is to ensure that there is a contact
person for each team or individual present and
on grounds for the duration of the competition.
Team Chaperones must be available to Rally
Officials and team members at all times.
6. Be sure to have a means of contacting parents
or designated responsible person for all team
members in the event that you should need to
contact them during the hours that you are
responsible for those team members (hours of
competition).
2. Have copy of and be familiar with the rules for
the competition (Discipline Rulebook) and the
current edition of the Horse Management
Handbook and Rules for Rallies. Rulebooks
can be downloaded from the USPC website at
www.ponyclub.org
7. Have a means of contacting all team members
and the parent or responsible person for those
hours after competition and when not on
competition grounds (evening/nights).
3. Uphold USPC Policy 0500
Drug/Alcohol/Tobacco. Chaperones must
refrain from using alcohol or other substances
when they are serving in their “official
capacity” as team Chaperone. Refer to USPC
website www.ponyclub.org for full policy
statement.
4. Be present and available to Rally Officials and
all team members for the duration of the
competition.
5. Delegate duties of the team Chaperone to
another responsible adult if for any reason you
should have to leave the competition grounds
during the hours of competition making it clear
that they are to respond to Rally Officials and
any team members in your absences.
8. Administration of medications is the sole
responsibility of the parent/guardian.
9. Be familiar with the effects of heat and
humidity and the potential risk for heat related
illness. Take an active role in helping to keep
all team members well hydrated; the
importance of hydration cannot be overstated!
Take every opportunity to encourage water
breaks. Refer to the Uniform Officiation Rules
found in the Horse Management Handbook
and on the USPC website www.ponyclub.org
10. In cases of Scramble Teams, the Competition
Organizer will determine the “Official Team
Chaperone”.
11. Be aware that USPC Members are required to
wear a current, up-to-date USPC Medical Card
on their arm at all USPC activities.
I have read and understand the duties of a Chaperone as listed above.
______________________________________ ________________________________________ ___________________
Name of Chaperone
Signature
Date
(_________) _____________________
Cell Phone Number
_________________________________________________
Chaperone for the above Club/Regional team or individual
2010 - USPC Horse Management Handbook & Rules for Rallies
69
Appendix B
Uniform Chaperone Rules/Duties
Revised and effective November 10, 2009
This page is intended for the use of the team Chaperone.
It should not be sent in with team competition entry.
Definition of Chaperone:
For the purpose of all USPC Competitions each team,
or in situations that an individual should be entered,
there will be a designated “Official Team
Chaperone”. In the situation of scramble teams the
Official Team Chaperone(s) will be appointed by the
Rally Officials and will be so noted in the Rally
program as such. The role of this person is to give the
Rally Organizers a responsible adult to contact for
any needs and to give the team members a contact to
assist them as may be indicated and allowed.
Hours for tour of duty are…..
The Official Team Chaperone is responsible for team
members during the hours of competition and on
competition grounds only (from arrival on grounds
until departing rally ground at beginning and end of
each day of competition).
Transportation, driving and lodging…
Decisions to allow a Competitor to drive or not, who
they can or cannot ride with, who they can or cannot
have in a vehicle that they are driving, where they
stay at night and with whom they stay, and who is to
be responsible for a Competitor are all decisions that
must be made by the parent/legal guardian if a minor.
These decisions are not a decision of the USPC, any
Region, Club or Rally Organizer. Specific
arrangements must be made by and between the
parent/legal guardian and the adult assuming any of
these responsibilities in the absence of the
parent/guardian.
Helping your team to succeed:
Initiate contact with all team members prior to
leaving for the competition. In cases of Scramble
Team members, request contact information from the
Rally Secretary. Share this information with team
Captain and/or Stable Manager (SM).
70
USPC Horse Management Handbook & Rules for Rallies - 2010
Encourage the team to have meetings prior to leaving
for Rally. Be sure all members of a Scramble Team
are included in the decision making process, either by
email or phone contact, if a distance away. Discuss
team equipment, review all rules that apply and any
decisions regarding snacks, drinks, plans for meals,
etc. Determine how the team members plan to
provide snacks and drinks (i.e., each team member
contribute a sum of money to a pot or each member is
assigned specific items to bring.) If each is
contributing money, it must be collected before the
Rally. Be sure you know who is bringing cooler(s),
so you can avoid the quick trip to the local store.
Plan arrival time at the competition site and any
details such as arrangements for ordering bedding, if
needed, and who is assigned to do this (again collect
money in advance if needed).
On the first day of the Rally, gather the team together
before they separate for the night and make plans for
the next day. Include a review of their competition
schedule and how they can best work together to help
each other prepare for Turnout Inspections.
Determine a regular meeting place and plan to have a
scheduled discussion session at the end of each day
of competition. Take this opportunity to offer words
of praise, acknowledge their accomplishments and
encourage the sense of teamwork and team building.
Guide the team towards constructive criticism and
steer them away from finger pointing. Have the team
make plans for the next day concerning time they will
arrive on the competition grounds, who will feed
horses the next morning, who will re-supply the tack
room cooler with ice, drinks and snacks (get requests
for drinks/snacks) and make the plans for lunch. Be
sure any plans for cooler and/or lunch delivery follow
any requirements as stated in the Competition Entry
Packet (Neutral Zone) and they understand the plan.
Have the team leave with a plan for the next day in
place before they go off for an evening of relaxation.
Section III: APPENDICES
APPENDIX VIII
GUIDELINES FOR COACHING AT USPC DRESSAGE RALLIES
All teams and individuals may have a coach; teams and
individuals may share a coach.
A rider in the warm-up area whose coach is not present may
approach another coach and ask for help.
Because teammates may have closely scheduled ride times,
riders do not have to have a coach present while mounted.
By agreeing to serve as a USPC
Coach, you:
• Agree to be familiar with and observe all USPC By-Laws,
Policies and Competition Rules.
Coaches may:
• schedule a team meeting to discuss ride times and how best
to utilize the coach within the team.
• discuss warm-up area techniques and problem-solving
• aid the rider in managing the confusion of a competitive
warm-up area as well as dealing with dangerous traffic
situations.
• help any Pony Club competitor who asks for help or who is
present without a coach
• observe, but not participate in, soundness checks.
• Agree to adhere to the USPC Conflict of Interest and Code of
Ethics Policies in all actions and decisions.
• assist competitors in the designated Schooling Area.
• Agree to conduct yourself in a fair and courteous manner.
• briefly meet with the rider to assess the Dressage Test just
ridden and help create a plan for the next test
• Agree to confidentiality of discussions and actions.
Coaches must:
• Agree to disclose any possible potential conflicts of interest.
• wear the identification provided by the organizer during the
competition.
• Give permission for a criminal background check.
• Agree to uphold USPC Policy 0500 Drug/ Alcohol/Tobacco.
Coaches must refrain from using alcohol or other substances
when they are serving in their “official capacity” as team
Coach – refer to USPC web site ponyclub.org for full policy
statement.
• read, sign and return to the organizer a copy of this form.
• attend the Official Briefing for Coaches.
Coaches may not:
• provide unauthorized assistance
• be a team chaperone, except with the permission of the Rally
Organizer
• be the Rally Organizer, a member of the Organizing
Committee or an official of the competition;
• be a Regional Supervisor at a regional competition.
• enter the stable area except at authorized visiting times
The coach is not present to give riding lessons in the warm-up area.
I HAVE READ AND UNDERSTAND THE ABOVE AND I AGREE TO ABIDE BY THESE GUIDELINES AND THE RULES
OF THE COMPETITION.
Signature __________________________________________________________________ Date_________________________
Print Name _________________________________________________ Team (Region)________________________________
Coach Cell Phone Number__________________________________________________________________________________
RS Signature_____________________________________________________________________________________________
52 – Dressage Competition – 2009
Addendum B – 11/09; Revised 3/10
ADULT CODE OF
CONDUCT
The United States Pony Clubs, Inc. is proud of its reputation for good sportsmanship, horsemanship, teamwork and well-behaved members. It expects no less from the parents, guardians, adult
family members or others who volunteer for the organization. The USPC expects appropriate
behavior when participating in any Pony Club activity. Inappropriate behavior may include, but
not be limited to: profanity, vulgar language or gestures; harassment (for example: using words
or actions that intimidate, threaten or persecute others before, during or following any Pony
Club activity); failure to follow rules; cheating; or abusive behavior.
I understand that USPC activities operate under the governance of National, Regional and Club
By-laws, Policies and Rulebooks. I understand that I have access to these By-laws, Policies and
Rulebooks and that it is my responsibility to read them. I agree to adhere to these By-laws,
Policies, Rulebooks and this Code of Conduct. Failure to do so may, at the discretion of USPC,
result in being restricted from attendance or participation in Pony Club activities.
Parent/Guardian/Other
Name of Pony Club
Region
Date
Pine Hill Agreement and Release from Liability Contract
Please read carefully:
This AGREEMENT AND RELEASE OF LIABILITY is entered into on this __________ day of
____________________ in the year 20____, by and between Ruth C. Sawin 1720 Hwy 159 E Bellville,
TX 77418 and ______________________________(rider), and if Rider is a minor, the parent/guardian
of Rider______________________________. In exchange for use of property, facilities and services of
Owner, the rider, his/her heirs, assigns and legal representative, hereby expressly agree to the following:
1. I agree that horseback riding and all equine activities are inherently dangerous activities AND that
these activities will expose me to above normal risks of bodily injury and/or death.
2. I agree that I am responsible for my own safety while engaging in any and all equine activities on the
Owner’s property.
3. I agree to acknowledge all of Owner’s rules and regulations pertaining to any and all equine
activities on Owner’s property and I agree to and am responsible for wearing an approved SEI
Helmet with fastened harness and boots with heels for equine activities to ensure Rider’s safety
while engaging in such activities.
4. I understand the risks involved in equine activities and I AGREE TO ASSUME ANY AND ALL
RISKS INVOLVED IN RIDER’S USE OF OR PRESENCE UPON OWNER’S PROPERTY
AND FACILITIES while engaging in any equine activity without limitation and including the risks
of death, bodily injury, property damage, falls, kicks, bites, unavailability of emergency medical care
and/or the ordinary negligence and/or deliberate act of another person.
5. I agree that Owner, the Owner’s stable, its agents, instructors and employees are NOT liable for any
injury to or the death of Rider and/or participant in equine activities resulting from the inherent risks
of equine activities.
6. I agree to hold Owner, Owner’s stable , its agents, instructors and employees completely harmless
and not liable and release them from all liability whatsoever, including acts of ordinary negligence,
associated with any equine activity during the Rider’s use of or presence upon Owner’s property.
7. I AGREE NOT TO SUE Owner, Owner’s stable, its agents, instructors and/or employees in
association with ANY claims, damages, costs, or expenses arising out of Rider’s use of or presence
upon Owner’s property and facilities while engaging in any and all equine activities including those
based on death, bodily injury, and property damage, unless the damages are caused by the direct,
willful and wanton gross negligence of the Owner.
8. Rider is responsible for complete and full insurance coverage on himself/herself, personal property,
and Rider’s horse.
•
Rider and Rider’s parent or guardian, (if Rider is a minor) agree that this agreement and release
of liability is a contract that when signed by the parties involved will be legally binding to all
parties, subject to the above terms and conditions and shall be enforced and interpreted under the
laws of the state of Texas. Under Texas law, The Chapter 87 warning sign language that is now
required to be posted by “Farm Animal Professionals” is as follows:
WARNING: UNDER TEXAS LAW (CHAPTER 87, CIVIL PRACTICE & REMEDIES CODE) A
FARM ANIMAL PROFESSIONAL IS NOT LIABLE FOR AN INJURY TO OR THE DEATH OF A
PARTICIPANT IN FARM ANIMAL ACTIVITIES RESULTING FROM THE INHERENT RISKS OF
FARM ANIMAL ACTIVITIES.
§ 87.003. Limitation on Liability Except as provided by Section 87.004, any person, including a farm
animal activity sponsor, farm animal professional, livestock producer, livestock show participant, or
livestock show sponsor, is not liable for property damage or damages arising from the personal injury or
death of a participant in a farm animal activity or livestock show if the property damage, injury, or death
results from the dangers or conditions that are an inherent risk of a farm animal activity or the showing
of an animal on a competitive basis in a livestock show, including:
(1) the propensity of a farm animal or livestock animal to behave in ways that may result in personal
injury or death to a person on or around it;
(2) the unpredictability of a farm animal's or livestock animal's reaction to sound, a sudden
movement, or an unfamiliar object, person, or other animal;
(3) with respect to farm animal activities involving equine animals, certain land conditions and
hazards, including surface and subsurface conditions;
(4) a collision with another animal or an object; or
(5) the potential of a participant to act in a negligent manner that may contribute to injury to the
participant or another, including failing to maintain control over a farm animal or livestock
animal or not acting within the participant's ability.
I have read and understand without question, this agreement and release of liability contract
before having signed below.
Rider/Driver Signature: ______________________________________________________________
Rider/Driver Birthdate (if minor): _____________________________________________________
Parent/Guardian Signature (if Rider/Driver is a minor): ___________________________________
Phone Number: ____________________________________________
Emergency Contact Person: _________________________________
Emergency Contact Number: ________________________________
Dressage Rally Volunteer Form
Each club is asked to provide at least 2 volunteers per team. More would be appreciated!
Club Name:
Position
Name
Gate
Keeper/Ring
Steward Scribe
Records the judges’
comments and
scores for each
rider. Runner
Collects tests from
judges’ booth and
delivers to scorers.
Horse
Management
Assistant
Scorer
Previous Experience
Name:
Email/Phone:
Yes
No
Name:
Email/Phone:
Yes
No Name:
Email/Phone:
Yes
No
Name:
Email/Phone: Yes
No Name:
Email/Phone:
Yes
No
Name:
Email/Phone: Yes
No Name:
Email/Phone:
Yes
No
Name:
Email/Phone: Yes
No Name:
Email/Phone:
Yes
No
Name:
Email/Phone: Yes
No Yes
No Announcer
Name:
Email/Phone:
Organizers will do their best to match volunteers with their preferred job but can not guarantee.
Rio Grande Region Dressage Rally
T-Shirt and Lunch Order Form
Club or Team Name:
Size
Extra Small
Number of Shirts
X $15
Total
X $15
$
X $15
$
X $15
$
X $15
$
X $15
$
Small
Medium
Large
Extra Large
Total Amount Owed:
Extra Lunches:
x $7 = Total Amount Owed: $
$
Dressage Rally Club Checklist
Please include the following forms with each club entry by October 17th.
Team Entry Form (per team)
Competitor Entry Form (per participant)
C Advisor Form (if needed, per participant)
Pine Hill Release (per participant)
Chaperone Form (per team)
Coaching Form (one per team)
Current Coggins (not to expire before Nov. 9, 2014)
Volunteer Form (per club)
Adult Code of Conduct Form (per volunteer)
T‐Shirt/Lunch Order Form (per club)
Payment (club check made to Rio Grande Region)
Send completed packet to:
Amy Etheridge
6525 FM 2187
Sealy, TX 77474
(979) 255‐6014
eventer80@yahoo.com
Entry Fee Summary:
Rider Entry
Stable Manager
Rally Readiness
Late Entry
Extra Lunches
RV Hookup
T‐Shirts
x $135
x $30
x $30
x $20
x $7
x $35
x $15
Total =