OFFICE OF THE SERVICES COMMISSIONS (Central Government) 30 National Heroes Circle

OFFICE OF THE SERVICES COMMISSIONS
(Central Government)
30 National Heroes Circle
Kingston 4
Jamaica
Telephone: 922-8600
Fax: 924-9764
E-mail: communications@osc.gov.jm
Website: www.osc.gov.jm
CIRCULAR No. 223
OSC Ref. C. 58523
5th November, 2014
Permanent Secretaries and Heads of Departments are asked to invite applications from
suitably qualified officers in their Ministries/Departments to be assigned to the post of
Accounting Technician 2 (FMG/AT 2) – Not Vacant, in the Office of His Excellency the
Governor-General and Staff, salary range $693,308 - $824,125 per annum and any
allowance(s) attached to the post.
Job Purpose
Under the direct supervision of the Accounting Technician 3, and subsequently the Director of
Finance, the incumbent is responsible for preparing salary and allowances for staff in
accordance with established guidelines.
Key Responsibilities
Technical / Professional
Checks and addresses matters received relating to assigned payroll;
Inputs new employees on the payroll system;
Records and calculates acting, appointments, promotion, family benefit, seniority,
qualification, vacation, study leave and salary in lieu of leave;
Records vacation leave; maternity leave, no pay leave and officers’ resumption;
Calculates and prepares payment for annual increments;
Files cheque listings, copy cheques, payroll register and deduction listings;
Staples listings to cheques for the banks, records them in the Deduction Dispatch Book
and submits for delivery;
Dispatches cheques for the payrolls;
Prepares personal and statutory deduction cheques for dispatch, stapling listing to
cheque, recording information in Deduction Book, placing cheque and listing in
addressed envelope, registering and recording cheque in mail book and recording
statutory deductions in the Statutory Book;
Calculates and prepares gratuity for persons paid on contractual basis;
Prepares monthly journals for salary and allowances as well as Education and Income
Tax;
Prepares monthly Health Insurance summary and submits to the Ministry of Finance
and Planning;
Prepares family benefits and pension statements on request;
Balances statutory deductions and prepares annual returns;
Prepares wage bill to include contract, temporary and permanent workers;
Prepares P24 and P45 forms on request by employees;
Prepares Payment Vouchers for advanced salary, deposit, NHT and NIS payments;
Provides information for both internal and external auditors as well as for staff;
Replaces Salary Cards;
Responds to queries;
Performs other related duties that may be assigned by the Supervisor.
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Required Knowledge/Skills/Competencies
Excellent time management skills
Good oral and written communication skills
Good interpersonal skills
Ability to work in a team
Knowledge of the Financial Administration and Audit (FAA) Act.
Knowledge of the Government of Jamaica staff policies and practices
Proficient in the use of relevant computer applications
Minimum Required Qualifications/Experience:
AAT Level 2; or
ACCA-CAT Level 2; or
Certificate in Accounting from a recognized University e.g. UTech; or
Completion of second year in the B.Sc. Degree in Accounting or Management Studies
at a recognized University e.g. UWI; or
ASc. Degree in Accounting, MIND; or
Government Accounting Level 2 Modules 1-5
Two (2) years related work experience.
Applications accompanied by résumés should be submitted no later than Tuesday,
18th November, 2014 to:
Director
Human Resource and Administration
King’s House
Hope Road
Kingston 6
Email: slee@kingshouse.gov.jm
Please note that only short listed applicants will be contacted.
Please ensure that a copy of this circular is placed at a strategic position on the Notice
Board of the Ministry/Department and brought to the attention of all eligible officers.