Document 6602800

OFFICE OF THE SERVICES COMMISSIONS
(Central Government)
30 National Heroes Circle
Kingston 4
Jamaica
Telephone: 922-8600
Fax: 924-9764
E-mail: communications@osc.gov.jm
Website: www.osc.gov.jm
CIRCULAR No. 233
OSC Ref. C. 60004
14th November, 2014
Permanent Secretaries and Heads of Departments are asked to invite applications from suitably
qualified officers in their Ministries/Departments to fill the post of Principal Finance Officer
(FMG/PA 5) in the Finance and Administration Branch, Jamaica Constabulary Force, salary range
$3,395,707 – $ 4,036,429 per annum and any allowance(s) attached to the post.
Job Summary
To direct the financial and accounts functions of the JCF and monitor them through financial controls
and procedures to facilitate proper reporting, recording and fiscal prudence.
Key Responsibilities
Financial/Professional
Ensures that appropriate financial and accounting policies and procedures are in place in order
that the Jamaica Constabulary Force’s (JCF’s) accounts and financial records are kept in
accordance with the requirements of the Financial Administration and Audit Act, and its
subsidiary regulations, rules and guidelines.
Produces proper and timely financial reports and accounts for the JCF in order to satisfy the
requirements of the Ministry of National Security and Ministry of Finance and Planning and
Planning in regard to the control of expenditures and incomes in accordance with the budget.
Ensures that agreed financial resources (recurrent, capital and stores) are available in a timely
manner in order to ensure that officers have resources required to effectively and efficiently
implement their annual policing plan.
Reviews the Annual Recurrent Budget ensuring that it is in line with the Budget Call letter from
the Ministry of Finance and Planning as well as the JCF’s Corporate and Operational Plans.
Establishes mechanisms to ensure that expenditure is kept within the approved budget.
Approves the monthly cash flow requests for submission to the Ministry of Finance and Planning
by the 15th day of each month. This should take into account bills on hand as well as planned
expenditure for the following month.
Provides systems that enable the JCF to measure the full cost of its outputs at Corporate,
Divisional Branch and Station levels to facilitate the production of cost effective Corporate
Plans.
Manages and directs the preparation of timely monthly financial management reports for all
activities of the JCF.
Develops internal payment systems for overseas suppliers of goods and services.
Establishes, implements and maintains effective planning and performance measurement
systems.
Responds to internal and external auditor’s reports and implements recommendations.
Co-ordinates the financial workflow within the Branch to ensure that output is maximized in
terms of quality, volume, time and cost.
Provides advice and guidance to the Commissioner of Police, Deputy Commissioners and other
Senior Officers in the JCF, on financial and accounting policy.
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Human Resource Management
Ensures direct reports are aware of his/her specific area of responsibility by the provision of a
job description.
Monitors and evaluates the performance of direct reports and recommends and or initiates
corrective action where necessary to improve performance to attain established organizational
goals.
Provides leadership and guidance to direct reports through effective planning, delegation,
commitment mentoring and coaching.
Ensures the welfare and development needs of staff in the Branch are clearly identified and
addressed.
Establishes and maintains a system that fosters a culture of team work, employee
empowerment and commitment to the organization’s goals.
Provides advice on all financial related matters to direct reports.
Assists with the resolution of work related problems within the branch.
Required Skills/Competencies
Expert knowledge of government accounting principles and procedures
Expert knowledge of government procurement policy and guidelines
Excellent knowledge of the FAA Act and other government financial regulations
Proficiency in the use of relevant computer applications
Excellent planning and organizing skills
Strong analytical and problem solving skills
Excellent interpersonal and people management skills
Excellent leadership skills
Ability to cope under pressured working conditions to meet deadlines
Minimum Required Education and Experience
A Bachelor of Science Degree in Accounting/Management Studies with Accounting or a BBA
Degree from a recognized University (Post-graduate training in accounting is an asset) or;
ACCA Level 2 or 3 or;
An Associate of Science Degree in Accounting, MIND, along with the Diploma in Government
Accounting, MIND
Applications accompanied by résumés should be submitted no later than Friday,
28th November, 2014 to:
Senior Director (Acting)
Human Resource Management and Administration
Jamaica Constabulary Force
NCB South Towers
3rd Floor
2 Oxford Road
Kingston 5
Email: hrbranch@jcf.gov.jm
Please note that only short listed applicants will be contacted.
Please ensure that a copy of this circular is placed at a strategic position on the Notice Board of
the Ministry/Department and brought to the attention of all eligible officers.