Rexall Fit-Out Collingwood - i Instruction to Bidders

INTRODUCTION TO TENDER
Project Number: 8138
Store Name: COLLINGWOOD
Municipal Address: Mountain View Town Centre –Highway 26, Collingwood
Rexall / Pharma Plus, Katz Group Canada Ltd. extends an invitation to your firm to submit a
Fixed Price Bid for the remodel and expansion of our store at the above noted location.
BID DOCUMENTS
The bid documents consist of the following:
One (1) set of Issued for Tender drawings (issued electronically)
One (1) Rexall Instruction to Bidders
One (1) Rexall Bid List of Subcontractors
One (1) Rexall Detailed Bid Breakdown
One (1) Rexal; Divisional Bid Breakdown
BID CLOSING TIME
SUBMIT BID NO LATER THAN 14.00.00 EST ON JANUARY 5TH 2015.
Tenders cannot be submitted after closing time.
SUBMISSION OF BIDS
Bids are to be submitted via mail, email, or by hand delivery. Bids sent by any other method will
not be accepted. Bids sent by mail or hand delivered must be sent to the following address:
By Hand Delivery or Mail:
Rexall
5965 Coopers Avenue
Mississuaga, On L4Z 1Rp
Attention: Colm Sharkey, Construction Project Manager
By Email:
csharkey@rexall.ca
SCHEDULE
Refer to Rexall Typical Construction Critical Path for construction performance dates as noted in
the Bid Documents.
SCOPE OF WORK
The General Contractor will be responsible for scheduling and management of sub-trades. All
work is to be completed in accordance with the project drawings and specifications, our
corporate design standards and municipal approval requirements.
EXAMINATION
Bidders shall examine all Bid documents and shall also visit the place of work and carefully
examine all conditions affecting the site and all work to be done. Claims for additional
compensation will not be considered for conditions which can be determined by examination of
the Bid documents or the site, or both.
QUESTIONS ON BID DOCUMENTS
The Owner and consultant are responsible for clarifications of Bid documents only as
incorporated into addenda. All inquiries during the tender period should be addressed to the
Architect and the Rexall Project Manager
CONTACT PERSONNEL
Architect:
Paul Marques Architects Inc.
2610 Weston Road, Suite 207
Toronto, On
M9N 2B1
ph: 647.352.2121
fx: 647.352.2122
cell: 416.821.6112
Paul@pmarch.ca
and/or
ken@pmarch.ca
Rexall:
Colm Sharkey, Construction Project Manager
335 Britannia Road East
Mississuaga, On. L4Z 1W9
Phone: 416 804 9473
Email: csharkey@rexall.ca
BID INFORMATION REQUIRED AT CLOSING
Submit Bid on the Rexall Bid Form
BID INFORMATION REQUIRED WITHIN 24 HOURS AFTER CLOSING TIME
Submit a completed Rexall Detailed Bid Breakdown Form
Submit a detailed construction project schedule
Submit a completed List of Trade Subcontractors / Supplier form
Submit resumes of the Project Manger and Site Foreman
Submit all other documentation requested in the Instructions to bidders.
DISQUALIFICATION OF BIDS
Bids received without complete information as specified, or which are conditional, illegible or
obscure, or which contain additional terms, reservations, alterations or irregularities of any kind
may be disqualified as informal at the sole discretion of Rexall.
CONTRACT AWARD
Rexall is not bound to accept the lowest, or any proposal, or to give any reason for its decision in
this regard, nor will it be responsible for any expenses or losses which may be incurred by the
Bidder in undertaking the pre-proposal meeting and tour in the preparation of its proposal.
Rexall reserves the right to waive any informalities, irregularities, errors, or other anomalies in a
Bidders proposal and/or any informalities or irregularities in the bidding procedures as set out
herein.
Bids shall remain irrevocable and open for acceptance for a period of sixty (60) days following
the Bid closing time.
PERMITS
Development and Building Permits will be obtained and paid for by Rexall. All other permits
required for the execution of the work are the responsibility of the General Contractor.
STORE FIXTURES
All retail and warehouse shelving and display fixtures are supplied by Rexall and installed by the
General contractor. After the turnover of the retail and warehouse space, the spaces will be
occupied by the Rexall franchisee and his forces while the deficiencies are completed on the
project. Cooperation is expected to minimize the disruption to each other’s work and this
contractor will be responsible to ensure compliance with occupational, health, safety and
environmental requirements of the total project until the total project is completed.
HEALTH AND SAFETY
It is the responsibility of the General Contractor to ensure the Health and Safety of the
customers, workers and employees of the Owner are protected by including in the tender all
necessary hoarding and safety barriers to allow normal business to take place. If the General
Contractor feels that in the interest of time, some work should be carried out “after business
hours”, then the costs associated with this work should to be carried in the tender price and the
work coordinated with the Rexall franchisee and the Rexall Project Manager.
The contractor shall appoint a Construction Safety Officer who will be responsible for chairing
and recording weekly meetings concerning job safety, keeping a daily log which documents
instructions to Workers and any incidents and making regular tours of the job site to ensure
construction practices are safe for the customers, workers and employees of the Owner.
The Safety Officer will also liaise with the store Health & Safety Committee to ensure safe
working conditions for store personnel. Ensure, at all times on the project, that all employees
and workers, including those under direct contact with the Owner and/or Rexall franchisee,
comply with all environmental and occupational health and safety requirements of the Owner
and of government authorities having jurisdiction.
GENERAL NOTES
As part of Instruction to Bidders there are building components identified that will be supplied
and purchased by Rexall, and handled and installed by the General Contractor and the Subtrades.
All warranty work required for the equipment supplied by Rexall (and installed under this
contract) will be coordinated by the General Contractor for one (1) year following the date of
Substantial Performance (including any related labour costs), or as noted in the Specifications at
no additional cost to the Owner.
CONTRACT
Upon acceptance of the tender, a Letter of Award will be issued. The contract will be prepared
using the CCDC2-2008 document. The contract documents are provided in English.
The Owner will be noted as:
REXALL / PHARMA PLUS
KATZ GROUP CANADA LIMITED
INVOICING
All progress invoices must be submitted to the Consultant for Payment Certification, using the
format shown in Section XXXX Measurement and Payment. Invoices will not be corrected by
the Consultant or Owner. If any mathematical errors exist, the invoice will be rejected and
returned.
END.