E-Rate Switch Upgrade Project

Bald Knob High School
901 North Hickory
Bald Knob, AR 72010
Request for Proposal for Network Switches
E-Rate Year (2015-2016)
I.
OVERVIEW
A.
Introduction and Purpose
Bald Knob Public Schools (“District”) is seeking proposals from qualified
authorized resellers (“Service Provider”) for the acquisition, installation, and
configuration of managed gigabit switches for its high school building as eligible
under the Universal Service School and Libraries (SLD) Eligible Services List and
subsequent rulings.
B.
Proposal Response Requirements
Because the service(s) and/or equipment specified in this RFP are being
submitted to the Schools and Libraries Division (SLD) of the FCC as part of “ERate” Universal Service Administrative Company (USAC) discount eligibility, all
posting and response procedure must satisfy SLD E-Rate Submission
requirements (per instructions and rulings posted at www.sl.universalservice.org),
Arkansas State requirements, local and District requirements. These
requirements include, but are not limited to:
•
•
•
•
•
•
•
•
The proposal must NOT require the purchase or acquisition of additional
hardware, software or service outside the scope of the proposal or by any
third-party vendor.
The cost and description of all services, hardware, software and related
components, where available should be clearly identified on the response.
The response must also clearly state the permanent SLD Service Provider
Identification Number (SPIN) for the provider of proposed services.
The District expects each Service Provider to make themselves thoroughly
familiar with any rules or regulations regarding the E-Rate program.
All contracts entered into as a result of the posting of the District 470 Form
will be contingent upon the specific funding of the FRN at the E-Rate
discount percentage rate on the Form 471.
Prospective Service Providers will be required to submit three references
with at least one being a K-12 district.
All prices or notations must be typed or written in ink.
Quote on each item separately. Prices should be stated based on
quantities/units specified on this request for proposal. Include Part #’s and
Descriptions for each item.
C.
Financing and Funding
Portions of this project are subject to E-Rate funding availability and contingent
upon such E-Rate funding commitment and approval. The District shall reserve
the right to modify site quantities depending upon available funding and discount
approvals.
Pursuant to E-Rate discount requirements, the Service Provider must meet all of
the necessary eligibility requirements, at Service Provider’s expense, to receive
reimbursement funding from the Universal Service Fund per Section 254 of the
Telecommunication Act of 1996 and subsequent Universal Service Order
including all reconsiderations through FCC 97-420, CC Dkt Nos. 96-45, 96-262,
94-1, 92-213, 95-72.
II. GENERAL SPECIFICATIONS
A.
Contact Information
Name: Tammi Dantoni
Title: Technology/E-Rate Coordinator
Voice: (501) 724-3273 ext 108
E-Mail: tammi.dantoni@baldknobschools.org
Address: 103 West Park Ave, Bald Knob AR 72010
B.
Proposal Submittal
The Service Provider must submit their proposal to the contact person and the
address listed above by hand delivery, UPS, or FedEx. All quotes must be
received on or before 3 o’clock p.m., February 20, 2015. Late arrivals will be
rejected. Bald Knob Public Schools is not responsible for delays of any
commercial carrier or delays incurred by the respondents. Oral, telephone, FAX,
or e-mail bids will not be considered.
Prices quoted shall include cost of equipment, all applicable taxes and shipping
costs, labor, and configuration. All equipment included in Service Provider’s
proposal must be new equipment purchased from an authorized reseller and
must have at minimum a 1-year manufacturer warranty. No grey market, third
party, refurbished, or used equipment will be considered. Prices quoted in the
Service Provider’s response will remain in effect for a period of (12) months from
the time of the contract signing.
All questions should be directed to contact listed above.
III. DESCRIPTION of SERVICES
A.
Scope of Work
This is to be a turn-key project consisting of uninstallation of old equipment,
installation of new equipment in existing racks, configuration and integration of
those items into the existing network.
B.
Equipment
1.
The District has standardized Cisco switches to manage multiple VLans
using multiple IDF closets throughout the district. Items listed in the
section below are the preferred same equipment models as currently in
place throughout the District’s network; however, the District will entertain
proposed solutions from other manufacturers. It is the Service Provider’s
responsibility and obligation to provide documentation and other evidence
that a non-Cisco product is functionally equivalent or better, and can be
managed via the District’s existing GUI and CLI programming, as well as
utilize the same commands and configurations as used on existing Cisco
equipment.
2.
The District is seeking a total of 12 network switches for Bald Knob High
School. See the attached diagram for locations of existing switches. The
following are details and preferred models:
a.) Room 239 (North Server Room) - need 129 ports and 4 fiber interfaces
2x 2960X-48FPS-L
1x 2960X-48TS-L
b.) Room 282 (TCC closet) - need 128 ports and 1 fiber interface
1x 2960X-48FPS-L
2x 2960X-48TS-L
c.) Room 208 (East hall) – need 48 ports and 1 fiber interface
1x 2960X-48TS-L
d.) Coaches’ office (Gym) – need 8 ports and 1 fiber interface
1x 2960CX-8PC-L
e.) Rooms 224, 225, 226, 227 (South hall) – need 24 ports each switch
4x 2960X-24TS-L
f.)
7x fiber connectors and fiber patch cables
C.
Reseller Requirement
The successful Service Provider must provide equipment as an authorized or
certified reseller in accordance with such definition as stated by Cisco or
equivalent equipment manufacturer.
V. EVALUATION CRITERIA
A.
Price will be the most heavily weighted factor in selecting the awarded vendor.
Other evaluation criteria may include, but are not limited to: References, past
experience with applicant, understanding of needs, past successful E-Rate
experience, and completeness of response.
B.
The District reserves the right to award a contract to the most qualified service
provider according to the E-Rate recommended weighted average method.