2015 Vendor Packet and Registration Form

We invite you to exhibit at the XXI Annual Oregon Onsite Wastewater Conference and Tradeshow. The conference is being held on
Friday, January 30th and Saturday, January 31st, 2015 in Portland, Oregon at the Red Lion on the River – Super Bowl Weekend!
The O2WA conference offers an excellent opportunity for any interested party to gain access to the active wastewater professional.
Persons, companies and publications should consider exhibiting, sponsoring, and/or donating auction and raffle prizes. We are
approved to provide classes for the CCB, DEQ and OHLA certification and licensing programs.
ABOUT THE CONFERENCE – An educational conference expecting to exceed 250 onsite wastewater professionals, comprised of in the
industry including local public health officials, engineers, consultants, installation contractors, septic pumpers, and others interested
in onsite wastewater management. They will learn about the latest in onsite wastewater industry issues and approaches to onsite
wastewater management.
X LOCATION – Red Lion on the River 909 N Hayden Island Dr, Portland, OR 97217
O KICKOFF – January 29th Set Up, January 30th All Day Session and Dinner/Auction, January 31st All Day Session
X ADDITIONAL NETWORKING ACTIVITIES – There will be the annual Equipment Rodeo and themed reception in the exhibit area and
tailgate (reception) and banquet with annual auction.
O AUCTION/RAFFLE DONATION OF ITEMS, PACKAGES, BASKETS OR GIFT CERTIFICATES –Your donation will support the scholarship
program. The purpose of the program is to (1) promote education in the environmental sciences or other related academic pursuits
that apply to the field of onsite wastewater treatment, and (2) promote the education of members and their direct relatives in any
field of higher education. Our goal is to give out $6,000.00 in scholarships during the scholastic year.
WE INVITE YOU TO SIMPLY COMPARE
X Face-to-face buyer contact that’s much more cost-effective than business sales calls
O The ability to demonstrate large, complex products that can’t be brought along on daily appointments
X The opportunity to showcase new products/services
O Great venue for entering the Oregon market
EXHIBIT SPACE & PRICING
30 - 8’X10’ Booths Available To Choose From Fee - $750.00 per Booth
8’ x 10’ exhibit area and 1 Outside space for Truck and Trailer
Table, 2 Chairs, Fabric Draping
Includes ALL MEALS for 2 Representatives. Fee - $145.00 each additional
representative.
List of Conference Attendees
Listing & Link on Website
Exhibitors will be located in the Main Ballroom where Fridays breaks, lunch and
reception plus Saturday am break will be served.
See diagram for more layout information.
SPONSORSHIP OPPORTUNITIES
Gain visibility and show your support by sponsoring an event or item at the conference. This is
a great way to put your company in the spotlight! All sponsors will receive acknowledgement in
conference materials onsite. Additional benefits include acknowledgement in the newsletter
and website.
Coffee Break (4 Available)
$500.00
Signage at Coffee break station
Friday Night Tailgate - Reception
$1200.00
Signage at Reception
Lanyard
$600.00
Attendees will receive a badge holder and cord with your company logo.
Oregon Onsite Wastewater Association | 70 SW Century Dr., #353, Bend, OR 97702 | Email us at info@o2wa.org
Phone 541-389-6692 Fax 541-389-2832 www.o2wa.org
XXI Annual Oregon Onsite Wastewater Conference – www.o2wa.org
EXHIBITORS GUIDELINES AND PLAY BOOK
Join the Team - Sign Up Today!
Three Ways To Register:
X Online at www.o2wa.org
O Email registration to info@02wa.org with your credit card information
X Mail registration from to O2WA /Vendor Registration - 70 SW Century Dr, Suite 100, PMB 353, Bend, OR 97702.
Payment Terms – Space will be guaranteed once full payment is received along with the Vendor Registration Form. Payment may be
made by check payable to O2WA, as well as by Visa, MasterCard, American Express or Discover. No vendors will be permitted on the
show floor with an outstanding balance.
SPACE ASSIGNMENTS - Space assignment is on a first-come, first-served basis. See Diagram in this packet. Choice locations go
quickly, so register early. To reserve one or more spaces, complete the exhibit registration form and return it with payment. Space
cannot be confirmed until payment is received.
SHIPPING AND STORAGE – Parcels may be delivered up to three (3) days prior to the conference – January 26 th. The shipment must
be addressed to the guest responsible for claiming the parcel at the Hotel.
Parcles should be addressed to:
Guest Name
Date of Arrival
21st Oregon Onsite Wastewater Conference
Red Lion on the River, 909 N Hayden Island Dr., Portland, OR 97217
INSTALLATION & REMOVAL OF EXHIBITS – Set up is available on Thursday. Time and more details will be available two weeks prior
to move in.
LIABILITY - O2WA assume no liability for property lost from your exhibit during the conference due to robbery, fire, accident, or any
other hazard without limitation. The conference reserves the right to disallow any display or company that may not be in keeping
with the goals of this conference.
CANCELATIONS FEES - A cancellation charge of $225 will be assessed for space canceled on or before December 1, 2014. Any
cancelations after that date will be assessed at the full fee contracted. In the event of cancellation, O2WA shall have the right to use
said space to suit its own convenience, including selling the space to another vendor. O2WA assumes no responsibility for having the
name of the canceled vendor or company description in promotional materials. All cancellations must be submitted to O2WA in
writing. No telephone cancellations will be accepted.
LODGING – Call for Reservations 800-733-5466 Group discount for O2WA attendees: $109.00 PLUS TAX available until January 3rd.
DONATIONS TO ANNUAL AUCTION & RAFFLE - A fund raising auction for the O2WA Scholarship Fund is being held at the Friday night
dinner. Full conference registration will include dinner again in 2015. Any donation of items for our raffle or auctionable items is
appreciated. An acknowledgement of donations will be made at the conference, mention in our quarterly newsletter and on our
website.
EXHIBITOR OPERATION AND CONDUCT/RIGHT OF ENTRY AND INSPECTION
 Exhibitors may not schedule private functions or events which conflict with officially scheduled O2WA events
 All activities must be carried on in Exhibitor’s contracted exhibit booth space
 Exhibitors and their representatives shall at all times conduct themselves in a professional manner
 It is the responsibility of the group to ensure that work is conducted in a manner that will not pose any potential
safety hazard to either guests or staff, and meet Valley River Inn, State and OSHA fire and safety codes.
 At no time may any egress to a designated exit be blocked or have any obstruction. No curtains, drapes, or
decorations shall be hung in such as manner as to cover any exit signs. Adherence to all local fire codes will be the sole
responsibility of the outside vendor. All additional “EXIT” signs must be illuminated and battery-operated.
Oregon Onsite Wastewater Association | 70 SW Century Dr., #353, Bend, OR 97702 | Email us at info@o2wa.org
Phone 541-389-6692 Fax 541-389-2832 www.o2wa.org
XXI Annual Oregon Onsite Wastewater Conference – www.o2wa.org
Exhibitor Registration
Questions? Please contact Belinda Rasmussen, CMM at the O2WA office 541-389-6692 or email info@o2wa.org
Company Name for Signage:
Badge(s): 1)
_2)
Name(s) of Additional Representatives: 3)
4)
Address:
_ City:
Phone:
Fax:
State:
_ Zip Code:
_E-Mail:
Company Description (attach if needed):
Website Address:
Number of Booths
x $750.00 – Each Booth Includes 2 Representatives
$
Extra Representatives Beyond two per Booth $145.00 each x # of Reps _=
$
Friday Night Dinner ONLY $47.00 x
$
Extra Guest(s)
Sponsorships
Coffee Break
$500.00
Friday Night Reception
$1200.00
Lanyard
$600.00
Total Exhibitors Fees:
$
 YES - I will need an outdoor exhibit area for Truck and Trailer  YES - I need power
Booth Number(s):
1st Preference:
2nd Preference:
3rd Preference:
List any vendors you wish (or do not wish) to be adjacent to:
Next to:
Away from:
Credit Card Number:
Expiration Date:
Card Holders Name:
CRV Code:
Payment Terms – Space will be guaranteed once full payment is received along with the Vendor Registration Form. Payment may be
made by check payable to O2WA, as well as by Visa, MasterCard, American Express or Discover. No vendors will be permitted on the
show floor with an outstanding balance.
I am an authorized representative for this company with full power and authority to sign this vendor registration form for exhibit
space.
Name:
Signature:
Title:
_
Date:
_
Oregon Onsite Wastewater Association | 70 SW Century Dr., #353, Bend, OR 97702 | Email us at info@o2wa.org
Phone 541-389-6692 Fax 541-389-2832 www.o2wa.org
XXI Annual Onsite Wastewater Conference – www.o2wa.org
Game Plan
Field – Choose Your Teams Booth
Friday – January 30th Kick Off
7:00
Exhibits Open & Breakfast Buffet in Exhibit Area
8:45 - 9:45
Key Note Speaker
9:45 - 10:00
Break
10:00 - 11:00
General Session
11:00 - 12:00
General Session
12:00 - 2:00
Lunch & Exhibits Open & Rodeo
2:00 - 3:00
3 Concurrent Track Classes
3:00 - 3:15
Break
3:15 - 4:15
3 Concurrent Track Classes
4:20 - 5:20
3 Concurrent Track Classes
5:30 - 6:30
Tailgate Reception in Exhibit Area – Wear Your Team Jersey
6:30 - 9:00
Equipment Rodeo Awards, Banquet & Annual Auction
Saturday – January 31st Day Two
7:30 - 8:30
Breakfast Buffet in Exhibit Area
8:30 - 9:30
3 Concurrent Track Classes
9:35 - 10:35
3 Concurrent Track Classes
10:35 - 10:50
Break in Exhibit Area
10:50 - 11:50
3 Concurrent Track Classes
11:50 - 1:00
1:00 - 2:00
Lunch | Annual Members Meeting | Raffle
(Exhibitor Move Out Following Lunch)
3 Concurrent Track Classes
2:00 - 2:30
Break outside Meeting Rooms
2:30 -3:30
3 Concurrent Track Classes
3:35 - 4:35
3 Concurrent Track Classes
Game Over – Turn In CEU Forms for Certificate
Oregon Onsite Wastewater Association | 70 SW Century Dr., #353, Bend, OR 97702 | Email us at info@o2wa.org
Phone 541-389-6692 Fax 541-389-2832 www.o2wa.org
XXI Annual Oregon Onsite Wastewater Conference – www.o2wa.org
DONATION FORM
2015 AUCTION AND RAFFLE
Company Name for Signage: _________________________________________________________________
Address: __________________________________ City: _______________ State: ___ Zip Code: __________
Contact Person: _______________________ Phone: ____________________ Fax: _____________________
E-Mail:_________________________________ Website: __________________________________________
ITEMS WITH A VALUE OF GREATER THAN $100.00 WILL BE PLACED IN THE AUCTION
Item Description
__________________________________________________________________________________________
__________________________________________________________________________________________
________________________________________________________________________
Item Limitations
__________________________________________________________________________________________
__________________________________________________________________________________________
________________________________________________________________________
Value: ____________________
Oregon Onsite Wastewater Association | 70 SW Century Dr., #353, Bend, OR 97702 | Email us at info@o2wa.org
Phone 541-389-6692 Fax 541-389-2832 www.o2wa.org