- Lamar Consolidated ISD

Solicitation # 06-2015 ML
Due Date:
February 25, 2015
Lamar Consolidated
Independent School
District (LCISD)
Solicitation Cover Sheet
DUE NO LATER THAN 2:00 PM (CST)
LATE BIDS WILL NOT BE ACCEPTED
Competitive Sealed Proposal (CSP) : INTEGRATED PEST
MANAGEMENT SERVICE
Company Name
Company Address
City
State
Zip
Taxpayer I.D. #
Telephone
Fax
E-mail
Billing Address if different from above
Authorized Representative Name
Authorized Representative Signature
Your signature attests to your offer to provide the goods and/or services in this solicitation according
to the published provisions of this solicitation. Contract is not valid until LCISD Board has
approved the award.
RETURN THIS DOCUMENT IN BID/PROPOSAL PACKAGE
1
Integrated Pest Management Service # CSP 06-2015ML
Purpose of Solicitation
The intention of this solicitation is to solicit proposals to establish a contract to
provide Integrated Pest Management Services for the district’s buildings
and other areas specified herein and will include eventual new construction.
Length of Solicitation
The contract period shall be for one (1) year with the option to renew for four
(4) additional years with Lamar CISD Board approval and provided that
LCISD and the approved vendor are in mutual agreement.
Terms and Conditions
This solicitation shall be governed by the following documents which are
incorporated herein.
A copy may be obtained at http://www.lcisd.org/departments/businessoffice/purchasing/terms-and-conditions or by contacting the Lamar CISD
Purchasing Dept. staff listed on the cover sheet. Any exception to the terms
and conditions must be included in the Proposer’s response.
Texas Education Code 44.031
Purchasing and Acquisition, LCISD Policy CH (Legal)
Purchasing and Acquisition, LCISD Policy CH (Local)
LCISD reserves the right to award this contract as best meets the district needs
to include by line items, group, single, dual or multiple award.
Response Requirements
LCISD will accept sealed proposals either by mail or hand delivery until
Wednesday, February 25, 2015 at 2:00 PM CST. Please make certain that the
Solicitation number is written clearly on the front of your envelope. Proposals
received after the opening date and time will not be accepted and will be
returned unopened.
Submission Package must include:
One (1) Original
One (1) Marked “Copy”
Please use the address below:
Lamar CISD Purchasing Dept.
3911 Avenue I, Suite 214
Rosenberg, TX 77471
For additional information contact
Michele Leach 832-223-0169 or by email at mleach@lcisd.org
A response is required to all questions listed on the Price Delivery Information
Sheet and the Questionnaire. Leaving a line blank will be considered a “no
bid” and may result in disqualification of your submission.
2
SPECIFICATIONS
Integrated Pest Management Services
The contracted services shall be in accordance with the district’s IPM policy. The policy is attached as a
supplemental document at the end of this solicitation. IPM is a process for achieving long-term,
environmentally sound pest suppression through the use of a variety of technological and management practices.
Control strategies should extend beyond the application of pesticides to include structural and procedural
modifications necessary to achieve pest prevention that reduces or eliminates the necessity for using chemicals.
PESTS TO BE INCLUDED – Contractor, in strict compliance with all city, state and federal laws, regulations
and codes for pest control, shall adequately suppress the following pests:
1. Indoor populations of commensal rodents (e.g., Norway and roof rats, house mice), cockroaches, ants
(including, but not limited to, fire ants, tawny ants, and pharaoh ants), flies, termites, spiders and any other
arthropod pests not specifically excluded from the contract.
2. Populations of the above pests which are located immediately outside of the specified buildings, including
areas within 12 feet of treated buildings.
3. Winged termite swarms, carpenter ants, and bees emerging indoors.
4. Mosquitoes will be treated with periodic aerial spray in coordination with local government applications.
5. Birds, bats, raccoons, snakes and all other than commensal rodents are disposed of only when inside the
building structure. Contractors may assign their own personnel or subcontract this support to appropriately
licensed entity.
PESTS TO BE EXCLUDED – Contractor shall exclude pests that primarily feed on outdoor vegetation.
PROPERTY CHANGES
All facilities within Lamar CISD shall be provided with pest control services in accordance with these
specifications. During the period of the contract derived from this proposal, if additional building or facilities
are built or acquired, the District may request pest control services for these building/facilities. The contract
price may be increased in proportion to the original contract after mutual agreement between the vendor and
Purchasing Department. The same procedure shall be followed for decreasing the contract price if these
services need to be discontinued for certain buildings/facilities. New construction and reconstruction are
ongoing in the District. Vendors should consider providing services at our sites from the time of occupancy.
SERVICE RESPONSIBILITY - Contractor shall have sole responsibility for manning services described in
this contract and shall provide sufficient staff to meet the objectives of a 30 day IPM and Suppression Plan at all
school facilities. If Contractor fails to meet project objectives/schedule, the Contractor shall increase the number
of staff to achieve project objectives.
Contractor shall provide a minimum of one (1) working supervisor and one (1) technician assigned full time
to the District
3
LICENSING - Throughout the term of this contract, the Contractor shall maintain a current business license
issued by the Structural Pest Control Board. In addition, all Contractor personnel providing on-site pest control
service must maintain licensing (in categories appropriate to the work being performed). At least one (1)
assigned staff member should hold a certified commercial applicators license; the others may be commercial
licensed technicians. Unlicensed applicators or technicians shall not be permitted to provide service to the
District under this contract. A copy of each of your current licenses is required with proposal submission.
INITIAL INSPECTIONS – The Contractor shall conduct a thorough initial inspection of each building or site
within ten days of the effective date of the contract. The purpose of the inspections is for the Contractor to
evaluate the pest control needs of all premises to identify current problem areas as well as any equipment,
structural features or management practices that are contributing to current pest infestation or contribute to future
problems. Access to building space shall be coordinated with the IPM coordinator. The IPM coordinator will
inform the Contractor of any restrictions or areas requiring special scheduling.
CONTROL PLAN- Within twenty working days after the initial inspections have been performed, Contractor
shall submit a comprehensive IPM Plan for all buildings and other areas specified herein in accordance with
LCISD’s IPM Policy to the IPM coordinator. Within five working days of receiving the IPM Plan, the IPM
coordinator will decide if the plan is acceptable. If aspects of the plan are incomplete or disapproved, Contractor
shall have two working days to submit revisions. Contractor shall be on site to initiate service within five
working days following notice of approval. The IPM Plan shall of six parts as follows:
1. Proposed methods and equipment for service: The Contractor (successful bidder) shall provide a summary
of proposed control methods including current labels and Safety Data Sheets (SDS) of all pesticides to be
used, brand names of pesticide application equipment, rodent bait boxes, insect and rodent trapping devices,
pest surveillance and detection equipment and any other pest control devices or equipment that may be used
to provide service.
2. Proposed methods for monitoring and surveillance: Contractor shall describe methods and procedures to
be used for identifying sites of pest harborage and access and for making objective assessments of pest
population levels throughout the term of contract. In addition, Contractor will work with the IPM
coordinator to establish population levels that constitute unacceptable levels of pest presence in school
facilities.
3. Proposed service plan for District’s kitchens: Contractor shall provide a detailed service plan for
maintaining a pest free kitchen environment in the District’s schools. Service frequency, hours of treatment,
monitoring, quality assurance plan as specifically related to the kitchens must be included.
4. Service schedule for each site: Contractor shall provide complete service schedules for each site to be
serviced which shall include planned frequency of Contractor visits, specific day(s) of the week for
Contractor visits and approximate duration of each visit (minimum once each month).
5. Structural or operational changes to facilitate the pest control effort: Contractor shall be responsible for
advising the IPM coordinator of any structural, sanitary or procedural modifications that would reduce a
pest’s source to food, water, harborage or access to building interior. The District will not hold the
Contractor responsible for carrying out structural modifications as part of the pest control effort. However,
the costs incurred for Contractor to make minor applications of caulk and other sealing materials to eliminate
pest harborage points or access to interior shall be approved by the District on a case-by-case basis.
Contractor shall obtain the approval of the IPM coordinator prior to any application of sealing material or
other structural modification.
6. Commercial applicator or technician licenses: Contractor shall provide a current list of names along with
photocopies of the commercial applicator or technician’s licenses for every employee who will be
performing on-site services under this contract. Contractor shall provide a minimum of two permanently
assigned, certified technicians to the district on a full time basis. Contractor shall furnish the technicians with
all necessary equipment, chemicals, and properly registered vehicles to accomplish the scope of work of this
contract. Contractor is responsible for providing a substitute technician anytime the assigned technician is
absent for longer than two working days or an emergency call is sent to Contractor’s office. The District shall
provide a secure storage location for chemicals and parking for service vehicles.
4
SERVICE HOURS - Contractor shall perform routine pest control services only during times when students are
not expected to be present for normal academic activities for at least 12 hours after the application. As a general
rule this will be from end of school day (2:30 P.M. - 3:30 P.M. until 11:00 P.M.). The exceptions are areas that
can be secured from student access and emergencies. Work done in Child Nutrition’s food preparation area must
be coordinated with food service manager at that location, and must in every way comply with all applicable
heath regulations. In the event of a possible need for an emergency treatment, Contractor shall work with the
IPM coordinator to determine whether an emergency situation exists before applying any pesticides. In such
cases, pesticides may be applied only to local area of infestation if students are present or, if less than 12 hours
will elapse before students are expected to be present. Actual normal work hours of assigned technicians will be
negotiated with Contractor as part of monthly schedule. In the event of such an emergency treatment, Contractor
will maintain records of the reasons for such treatments for the period prescribed by law. Copies of these records
shall be provided to the District’s Operations Department.
SERVICE RECORDS - Contractor shall maintain records of all work performed and provide an updated work
database for all school facilities on an annual basis. This database shall be contained in spreadsheet format and
delivered on computer disk and in hard copy format to Mario Santos, LCISD Pest Control Technician no later
than January 31st of each effective contract year.
WORK ORDERS: The District will communicate additional service needs via an internal work order system.
The Contractor will need to collect work orders no less than once every two (2) business days from the central
maintenance office. Work orders should be completed within five (5) business days and returned documented as
complete along with the appropriate service document to the central maintenance office.
LOGBOOK - Contractor shall be responsible for maintaining a logbook, in a yellow three-ring binder, for each
building or site specified in this contract. The logbook shall be kept on LCISD property at the front desk and
maintained on each visit by Contractor. Each logbook shall contain the following items and records:
1. Copy of approved IPM Plan specifically for that building.
2. Labels and SDS sheets for all pesticides used in and around the building.
3. Brand names of all devices and equipment used in and around the building.
4. Service schedule specifically for that building.
5. Record of all staff notifications or complaints of pest sightings, pesticide applications or other related issues.
6. Record of all service activities occurring during each visit to the building.
7. Record of arrival and departure times with service technician’s signature for each.
8. Copy of Contractor’s Service Report Form documenting all information on pesticide applications, pest
sightings, sanitation/environmental status and building maintenance needs.
REPORTS FOR IPM COORDINATOR – A consolidation of site plans which shall include descriptions of
service methods of control for each site shall be provided to the IPM coordinator. One set of SDS sheets and
labels is sufficient. Additionally, copies of Contractor’s completed Service Report Forms shall be provided to the
IPM coordinator at least once a month.
SIGN POSTINGS - Contractor shall fulfill all obligations with regard to posting, as required by the Texas
Structural Pest Control Board. The District will allow Contractor to permanently post, in a prominent location,
pest control signs for routine service. The signs shall be provided by Contractor to fulfill their obligations under
5
Texas laws and regulations. In the event of emergency applications, Contractor will display the pest control sign
for that specific application in a prominent location at the time of treatment.
COMPLAINTS - Should the District, at any time, become dissatisfied with Contractor’s pest control services,
Contractor shall be notified in writing by the IPM coordinator specifying the problems that occurred. The notice
will detail the problems and site(s) which are experiencing the problems. Contractor will be required to contact
the IPM coordinator to discuss possible solutions. Contractor will be given a date by which a written response,
with the proposed solutions, must be submitted. The District has the right to have Contractor’s employee
removed or reassigned from District campuses, if required.
QUALITY CONTROL PROGRAM - Contractor shall establish a complete quality control program to assure
the requirements of the contract are being provided as specified. Within five working days prior to the effective
date of the contract, the Contractor shall submit a copy of this program to the District. The program shall include
the following items:
1. Inspection System: Contractor shall employ the school integrated pest management inspection process at
outlined on the Texas A&M AgriLife Extension web site http://schoolipm.tamu.edu/forms/ipm-inspectionmonitoring-and-sighting-logs/ and make use of all recommended logs. Inspection logs should be submitted
to the District IPM coordinator no less than quarterly. However, any conditions which become apparent
during routine service visits which need District correction should be documented and submitted to the IPM
coordinator immediately.
2. Quality Control Checklist: A quality control checklist shall be used in evaluating contract performance
during regularly scheduled and unscheduled inspections. The checklist shall include all buildings or sites
serviced by Contractor as well as every task required to be performed.
3. Quality Control File: A quality control file shall contain a record of all inspections conducted by
Contractor and any corrective actions taken. The file shall be maintained throughout the term of the
contract and made available to the District upon request.
4. Inspectors: Contractor shall state the name(s) of the individual(s) responsible for performing the quality
control inspections.
SERVICE EVALUATION - The District will continually evaluate the progress of services provided as
specified within this contract in terms of effectiveness and safety and will require such changes as are
necessary. Contractor shall take prompt action to correct all identified deficiencies.
UNIFORMS - All Contractor personnel working in or around buildings designated under this contract shall wear
distinctive Contractor uniforms with photo identification badge at all times. Furthermore, service technicians
MUST identify their presence to each school administrative office upon their arrival and sign the visitor log
before beginning any work at the site. Contractor shall determine the necessity for and provide additional
personal protective equipment required for the safe performance of work. Protective clothing, equipment and
devices shall, as a minimum, conform to Occupational Safety and Health Administration (OSHA) standards for
the products being used.
HEALTH AND SAFETY - Contractor shall observe all safety precautions throughout the performance of this
contract and shall assume full responsibility and liability for compliance with all applicable regulations
pertaining to the health and safety of personnel during the execution of work and shall hold the District harmless
for any action on its part or that of its employees that results in illness, injury or death. Contractor is responsible
for having all insurances required by state statutes in affect and shall provide District with proof of insurance.
VEHICLES - Contractor shall be responsible for service technicians’ transportation to and from sites to be
serviced. Contractor’s vehicles shall be identified in accordance with state and local regulations and shall be
operated in a safe manner on District property. Vehicles must meet Texas Department of Transportation
6
requirements. Contractor’s name, phone number, and Commercial Structural Pest Control License number shall
be displayed on both sides of the vehicle with a minimum of 3-inch letters.
RE-APPLICATION SERVICE - Contractor shall provide re-applications (materials and labor) as required due
to any emergency such as replacements due to fire, smoke, vandalism, water damage, etc. as deemed necessary
by the LCISD IPM Coordinator. Such cost will be determined to be standard or non-standard service with
applicable rates by the LCISD IPM Technician and LCSID Director of Maintenance.
TOOLS/EQUIPMENT - Contractor shall be responsible for all tools, equipment, methods and means necessary
to accomplish the work.
EXCESS CHEMICALS/WASTE - Contractor shall be responsible for removal of all waste and excess
chemicals and traps from district property and transporting to a proper disposal site.
DAMAGES - Contractor shall compensate LCISD for damages incurred during application procedures that
result from negligence or accident on the part of the technician.
USE OF PESTICIDES - Contractor shall be responsible for application of pesticides according to the
manufacturers’ labels. All pesticides used by Contractor must be registered with the United States Environmental
Protection Agency (EPA) and by the State of Texas. Transport, handling and use of all pesticides shall be in strict
accordance with the manufacturers’ label instructions and all applicable federal, state and local laws and
regulations.
The Contractor shall adhere to the following rules for pesticide selection and use:
1. Non-Pesticide Products and Their Use: Contractor shall use non-pesticide methods of control
wherever possible. For example:


Portable vacuums rather than pesticide sprays shall be used for the initial clean-outs of cockroach
infestations, for swarming (winged) ants and termites and for control of spiders in webs wherever
appropriate.
Trapping devices rather than pesticide sprays shall be used for indoor fly control wherever
appropriate.
2. Pesticide Products and Their Use: When it is determined that a pesticide must be used in order to obtain
adequate control, Contractor shall employ the least hazardous material, most precise application
technique and minimum quantity of pesticide necessary to achieve control.
3. When selecting pesticide products, highest priority shall be given to use of products on the Green and
Yellow Lists, in that order, according to the criteria established in the most recent Structural Pest
Control Board definitions of these product.
http://www.texasagriculture.gov/RegulatoryPrograms/Pesticides/StructuralPestControlService/SchoolIntegra
tedPestManagement.aspx
4. Containerized and other types of crack and crevice-applied bait formulation, rather than sprays, shall be
used for cockroach and ant control wherever appropriate. As a general rule, liquid aerosol or dust
formulations shall be applied only as crack and crevice treatments with application devices specifically
designed or modified for this purpose. "Crack and crevice treatment" is defined in this contract as an
application of small amounts of insecticides into cracks and crevices in which insects hide or through which
they may enter a building.
5. Contractor shall obtain the IPM coordinator’s prior approval for any application of pesticide liquid, aerosol
or dust to exposed surfaces or any space spray treatments (including fogs, mists and ultra-low
7
volume applications). Contractor shall take all necessary precautions to ensure student and staff safety
and all necessary steps to ensure the containment of the pesticide to the site of application.
PESTICIDE STORAGE/DISPOSAL - Contractor shall not store or dispose of any pesticide product or
packing material on District property.
PESTICIDE SALES AND DISTRIBUTION - Contractor shall not sell, share or make available, in any way,
any pesticide products to a non-licensed District employee.
TERMITE CONTROL - The District is currently using the Dow Chemical Sentricon Bait and Monitoring
System. This system is to be maintained unless the contractor provides and warrants a new system comparable to
the existing one, pending IPM Coordinator approval. Footers and slabs of facilities being constructed will be
treated during construction. Monitoring/bait stations will be appropriately placed around each structure.
RODENT CONTROL - As a general rule, rodent control inside occupied buildings shall be accomplished with
trapping devices. All such devices shall be concealed out of the general view and in protected areas so as
not to be affected by routine cleaning and other operations. Trapping devices shall be checked on a schedule
approved by the IPM coordinator. Trapping shall not be performed during periods when maintenance will be
delayed by holidays, weekends, etc. Contractor shall be responsible for disposing of all trapped rodents and all
rodent carcasses in an appropriate and timely manner.
In circumstances when rodenticides are deemed essential for adequate rodent control inside occupied buildings,
Contractor shall obtain the approval of the IPM coordinator prior to making any interior rodenticide
treatment. All rodenticides, regardless of packaging, shall be placed either in locations inaccessible to children,
pets and other domestic animals and wildlife - or in EPA-approved, tamper-resistant bait boxes. As a general
rule, rodenticide application outside buildings shall emphasize the direct treatment of rodent burrows, wherever
feasible. Frequency of bait box servicing shall depend upon the level of rodent infestation. All bait boxes shall be
maintained in accordance with EPA regulations, with an emphasis on the safety of non-target organisms. The
Contractor shall adhere to the following rules:
1. All bait boxes shall be placed out of the general view, in locations where they will not be disturbed by
routine operations.
2. The lids of all bait boxes shall be securely locked or fastened shut.
3. All bait shall be securely attached or anchored to the floor, ground, wall or other surface, so that the box
cannot be picked up or moved.
4. Bait shall always be placed in the baffle-protected feeding chamber of the box and never in the
runway of the box.
5. All bait boxes shall be labeled with the Contractor’s business name and address and dated by the
Contractor’s technician at the time of installation and at each servicing.
SITES TO BE SERVICED
All current Lamar CISD Sites are listed in the supplement at the end of this solicitation. It includes current sites
and soon to be completed sites currently under construction.
8
EVALUATION CRITERIA FOR PROPOSAL
This proposal shall be evaluated using the evaluation criteria listed below.
Evaluation Criteria
1
2
3
4
5
6
7
8
10
Point
System
25
Purchase price – Proposal should offer a fair and reasonable price for
services to be procured by Lamar CISD. Pricing will be calculated using the
Price Delivery Sheet in this document.
15
Reputation of the vendor and of the vendor’s goods or services –
Proposer should have a solid reputation with other ISDs, Government or
collegiate entities that shows a high level of customer service and a high
level of quality of goods or services. References will be contact via e-mail.
Quality of the vendor’s goods or services – Services will be expected to
10
meet schedules and operate with minimal disruption in accordance with the
outlined specifications. Previous work with the District will also be a factor.
20
Extent to which the goods or services meet the district’s needs – Lamar
CISD will require that the selected vendor:
 Offer specified services to all District locations
 Respond to services with no delay or interference
 Provide statement of experience and qualifications detailing: chemical
and non-chemical pest suppression, work on school or other
educational facilities and working at multiple facilities
simultaneously.
 Quality of response to criteria notes and questionnaire.
5
Vendor’s past relationship with the district
5= Good business with no documented issue
4= Good Business with LCISD, staff recommends use again
3= Performed business with LCISD
2= Performed business but required redirecting per staff
1= Never or performed poorly with issue documented
10
Long-term cost to the district to acquire the vendor’s goods or services.
 Safety and quality control procedures
5
Vendor’s principal place of business is in the State of Texas, or employs
500 people in this state. (either-or)
15
Ability to service our accounts with proper staff and insurance
requirements.
 Provide proof of proper insurance as defined in this proposal.
 Quality and Availability of personnel and services
 Appropriate staffing
TOTAL
100 POINTS
9
CRITERIA NOTES:
Careful consideration should be given to all items of the above Evaluation Criteria table. The points awarded to
each item will be based on how well each contractor:
1. Provides thoroughly developed, competitive pricing using the tables in Pricing Delivery
Information of this RFP.
2. Provides evidence of experience in general and the ability of IPM services to a district similar to the
large number of students and schools within Lamar CISD.
3. Provides an effective plan, schedule that addresses the scope presented in this proposal.
4. Provides information describing experience and qualifications of onsite leadership and key staff to
be assigned to the contracted work. Describe each
5. Provide evidence of participation in an OSHA compliant safety program and any other safety
policies in place.
6. Provides evidence related to the quality of services, as well as the results of references provided by
each respondent.
7. Provide a summary of a quality control program and how it assures pest control/suppression.
8. Provide an adequate and current certificate of insurance coverage.
9. Provide documentation if using any sub-contractors.
10. Provide a Board Certified Entomologist Certification.
11. Provide documentation and certification of ability to fulfill the IPM Plan and recordkeeping requirements as presented in this proposal.
12. Provide documentation and certification of the Bidder’s ability to comply with all state, city and
district health and safety requirements.
13. Copies of current licenses held by each Bidder’s technicians, supervisors and managers.
14. Evidence of the Bidder’s ability to provide a termite bait system similar to Dow Chemical’s
Sentricon system.
PLEASE PROVIDE RESPONSE TO EACH OF THESE CRITERIA QUESTIONS IN YOUR
SUBMISSION PACKAGE.
10
PRICE DELIVERY INFORMATION
A. Bidder must complete the open boxes using information supplied in the description section listed below.
DO NOT ALTER THIS FORM
Company Name:
______________________________________________________________________________
Total price of five year contract for standard Integrated Pest Management “IPM” Service.
$
B. Pricing for Standard Service
Ln
Price
Year 1
Year 2
Year 3
Year 4
Year 5
1
Monthly
$
$
$
$
$
2
Annually
$
$
$
$
$
C. Pricing for Increased Standard Service; (per square foot of building space)
Ln
Price
(per sq. ft.)
1
Monthly
$
$
$
$
$
2
Annually
$
$
$
$
$
Year 1
Year 2
Year 3
Year 4
Year 5
D. Pricing for Occasional Pest Treatment
ANNUAL COST
Ln
Treatment
Per
Treatment
Cost
Year 1
Year 2
Year 3
Year 4
Year 5
1
Bees
$
$
$
$
$
$
2
Wasps
$
$
$
$
$
$
3
Fruit Flies
$
$
$
$
$
$
4
Birds
$
$
$
$
$
$
5
Mosquitoes
$
$
$
$
$
$
11
6
Termites
(per LF)
$
$
$
$
$
$
E. Non-standard Service
1.
Hourly Compensation: $
per hour.
2.
Overtime Compensation: $
per hour.
Regular hourly rate is based on Monday-Friday, 7:30AM to 4:30PM
Overtime hourly rate is based on any time after 4:30PM Weekdays and anytime on Saturday, Sunday or
state/federal observed Holidays in which the District would normally be closed.
3. Mileage: $
per mile.
F. E-mail address
Please provide an e-mail address where purchase orders can be sent by e-mail.
E-mail:
12
RETURN THIS DOCUMENT IN BID/PROPOSAL PACKAGE
QUESTIONNAIRE
1. Total number of years the Bidder has been providing IPM services: _______
2. Total number of years the Bidder has been providing IPM services to school districts:
3. Total number of facilities Bidder is currently providing IPM services:
4. Number of school districts/educational facilities currently under Bidder’s IPM services:
5. The Bidder’s proposed work hours for IPM services are: ________
6. The Bidder’s home office location is: ________________________
7. Have you included your certificate of insurance with you proposal submission?
□ Yes □ No
8. Warranty Information:
a. Materials:
b. Labor:
9.
What is your company’s typical time frame to complete work orders?
______________
10. What is your company’s typical time frame to provide quotes for termite services? ____________
11. How many technicians would be assigned to our account? ____________
12. What is your time frame needed to provide start of school spraying schedules? ______________
13. Is your principal place of business located in the State of Texas? □ Yes
□ No
14. Does your business employ more than 500 people in the State of Texas? □ Yes
15. Do you have any pending litigation?
□ Yes □ No
□ No
If yes, please attach a separate page explaining.
17. List notification procedures to take if the District experiences unsatisfactory service?
_____________________________________________________________________________
13
RETURN THIS DOCUMENT IN BID/PROPOSAL PACKAGE
REFERENCES
Please provide at least four (4) school district (campus) references that have used your company for the same
goods Lamar CISD is requesting in this proposal. Please include contact name, school district, address,
telephone number, and e-mail address.
A valid e-mail address is required. Please make sure the e-mail address is legible and current.
COMPANY NAME
ADDRESS
EMAIL
COMPANY NAME
ADDRESS
EMAIL
COMPANY NAME
ADDRESS
EMAIL
COMPANY NAME
ADDRESS
EMAIL
14
RETURN THIS DOCUMENT IN BID/PROPOSAL PACKAGE
CERTIFICATE OF RESIDENCY
The State of Texas has passed a law concerning non-resident contractors. This law can be found in Texas
Education Code under Chapter 2252, Subchapter A. This law makes it necessary for LCISD to determine the
residency of its proposers. In part, this law reads as follows:
“Section: 2252.001
(3)
‘Non-resident bidder’ refers to a person who is not a resident.
(4)
‘Resident bidder’ refers to a person whose principal place of business is in this state, including a
contractor whose ultimate parent company or majority owner has its principal place of business in this
state.
Section: 2252.002
A governmental entity may not award a governmental contract to a nonresident bidder unless the
nonresident underbids the lowest bid submitted by a responsible resident bidder by an amount that is not
less than the amount by which a resident bidder would be required to underbid the nonresident bidder to
obtain a comparable contract in the state in which the nonresident’s principal place of business is
located.”
I certify that
(Name of Company)
is, under Section: 2252.001 (3) and (4), a
Resident Bidder
Non-resident Bidder
My or Our principal place of business under Section: 2252.001 (3) and (4), is in the city of
in the state of
Signature of Authorized Company Representative
Print Name
Title
Date
RETURN THIS DOCUMENT IN BID/PROPOSAL PACKAGE
15
FELONY CONVICTION NOTIFICATION
State of Texas Legislative Senate Bill No. 1, Section 44.034, Notification of Criminal History, Subsection (a),
states “a person or business entity that enters into a contract with a school district must give advance notice to
the district if the person or an owner or operator of the business entity has been convicted of a felony. The
notice must include a general description of the conduct resulting in the conviction of a felony”.
Subsection (b) states “a school district may terminate a contract with a person or business entity if the district
determines that the person or business entity failed to give notice as required by Subsection (a) or
misrepresented the conduct resulting in the conviction. The District must compensate the person or business
entity for services performed before the termination of the contract”.
This notice is not required of a Publicly-Held Corporation.
I, the undersigned agent for the firm named below, certify that the information concerning notification of felony
convictions has been reviewed by me and the following information furnished is true to the best of my
knowledge.
Vendor’s Name:
Authorized Company Official’s Name (Printed):
Check one of the following and sign as appropriate.
My firm is a publicly held corporation; therefore, this reporting requirement is not applicable.
Signature of Company Official:
My firm is not owned or operated by anyone who has been convicted of a felony.
Signature of Company Official:
My firm is owned or operated by the following individual(s) who has/have been convicted of a felony:
Name of Felon(s):
Details of Conviction(s):
Signature of Company Official:
RETURN THIS DOCUMENT IN BID/PROPOSAL PACKAGE
16
CONFLICT OF INTEREST QUESTIONNAIRE
PLEASE COMPLETE AND SIGN EVEN IF NO CONFLICT EXISTS
For vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 1491, 80th Leg., Regular Session.
OFFICE USE
ONLY
This questionnaire is being filed in accordance with Chapter 176, Local Government Code by a
person who has a business relationship as defined by Section 176.001(1-a) with a local
governmental entity and the person meets requirements under Section 176.006(a).
Date Received
By law this questionnaire must be filed with the records administrator of the local governmental
entity not later than the 7th business day after the date the person becomes aware of facts that
require the statement to be filed. See Section 176.006, Local Government Code.
A person commits an offense if the person knowingly violates Section 176.006, Local
Government Code. An offense under this section is a Class C misdemeanor.
Name of person and company who has a business relationship with local governmental entity.
Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not
later than the 7th business day after the date the originally filed questionnaire becomes incomplete or inaccurate.)
Please enter name of local government officer with whom filer has employment or business relationship.
This section (item 3 including subparts A, B, C & D) must be completed for each officer with whom the filer has an employment or other
business relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as
necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment
income, from the filer of the questionnaire?
Yes
No
B. Is the filer of the questionnaire receiving or likely to receive taxable income, other than investment income, from or at
the direction of the local government officer named in this section AND the taxable income is not received from the
local governmental entity?
Yes
No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local
government officer serves as an officer or director, or holds an ownership of 10 percent or more?
Yes
No
D. Describe each employment or business relationship with the local government officer named in this section.
Signature of person doing business with the governmental entity
Date
Name of Business/Company
RETURN THIS DOCUMENT IN BID/PROPOSAL PACKAGE
17
CERTIFICATION REGARDING LOBBYING
CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS
The undersigned certifies, to the best of his or her knowledge and belief, that:
1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of Congress, or an employee of
a Member of Congress in connection with the awarding of a Federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any
Federal contract, grant, loan, or cooperative agreement.
2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instruction.
3) The undersigned shall require that the language of this certification be included in the award documents
for all sub awards at all tiers (including subcontracts, sub grants and contracts under grants, loans, and
cooperative agreements) and that all sub recipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this certification is a
prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, US Code. Any
person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and
not more than $100,000 for each such failure.
__________________________________
Company
___________________________________
Authorized Representative (Print)
__________________________________
Signature
____________________________________
Date
RETURN THIS DOCUMENT IN BID/PROPOSAL PACKAGE
18
VENDOR DEBARMENT STATEMENT
I have read the conditions and specifications provided in the bid document attached.
I affirm, to the best of my knowledge, the company I represent has not been debarred or suspended from
conducting business with school districts in the State of Texas. This certification is required by the
regulations implementing Executive Order 12549, Debarment and Suspension, 7 CFR Part 3017, Section
3017.510, Participants’ responsibilities. The regulations were published as Part IV of the January 30, 1989,
Federal Register (pages 4722-4733). Copies of the regulation may be obtained by contacting the
Department of Agriculture Agency with which this transaction originated.
______________________________________________________________________
NAME OF COMPANY (Please Type)
____________________________________________________________________
MAILING ADDRESS
CITY
STATE
ZIP
______________________________________________________________________
PREPARED BY (Please Type)
________________________ ___________________________________________
SIGNATURE
TITLE
____________________
TELEPHONE NUMBER
____________________________________________
FAX NUMBER
DATE
RETURN THIS DOCUMENT IN BID/PROPOSAL PACKAGE
19
NO RESPONSE FORM
RETURN ONLY IF YOU CHOOSE NOT TO SUBMIT A RESPONSE TO THIS SOLICITATION
YOU MAY FAX THIS SINGLE PAGE TO (832) 223-0167
Solicitation # CSP 06-2015 Integrated Pest Management Service
Please Print Clearly
Whereas on the ___________ day of ____________________, 2015
Name of company
has reviewed LCISD’s solicitation CSP 06-2015ML and elects not to submit a bid:
State Reason for no bid:
Street Address
City
State
Zip
Telephone/Fax Number
Name of Authorized Individual
Signature of Authorized Individual
20
PROPOSAL SUBMISSION FORM
SOLICITATION NO. CSP 06-2015ML
Integrated Pest Management Service
Please Print
Whereas on the _____________ day of _____________________________, 2015 (print name of company)
___________________________________________________________________________ has reviewed
Solicitation No. CSP 06-2015ML and has responded in accordance with the terms and conditions which are
incorporated herein.
A copy may be obtained at http://www.lcisd.org/departments/business-office/purchasing/terms-and-conditions
or by contacting the LCISD Purchasing staff person listed on the cover sheet. Any exception to the terms and
conditions must be included in the Proposer’s response.
Texas Education Code 44.031
Purchasing and Acquisition, LCISD Policy CH (Legal)
Purchasing and Acquisition, LCISD Policy CH (Local):
______________________________________
_____________________________________
Street Address
City, State, Zip Code
______________________________________
_____________________________________
Telephone Number
Fax Number
______________________________________
______________________________________
Name of Authorized Individual
Signature of Authorized Individual
RETURN THIS DOCUMENT IN BID/PROPOSAL PACKAGE
21
Contractor Certification
Introduction: Texas Education Code Chapter 22 requires entities that contract with school districts
to obtain criminal history records on covered employees. Covered employees with disqualifying criminal
histories are prohibited from serving at a school district. Contractors must certify to the district that they have
complied and must obtain similar certifications from their subcontractors.
Definitions:
Covered individuals: Individual who have or will have continuing duties related to the service to be performed
and have or will have direct contact with students. The District will be the final arbiter of what constitutes direct
contact with students.
Disqualifying criminal history: (1) a conviction or other criminal history information designated by the District;
(2) a felony or misdemeanor offense that would prevent a person from obtaining certification as an educator
under Texas Education Code § 21.060, including 19 Tex. Admin. Code §249.16; or (3) one of the following
offenses, if at the time of the offense, the victim was under 18 or enrolled in a public school: (a) a felony offense
under Title 5, Texas Penal Code; (b) an offense for which a defendant is required to register as a sex offender
under Chapter 62, Texas Code of Criminal Procedure; or (c) an equivalent offense under federal law or the laws
of another state.
____
On behalf of _________________________________________________ (“Contractor”), I certify that
check one:
None of Contractor’s employees are covered individuals, as defined above. If this box
is checked, I further certify that Contractor has taken precautions or imposed conditions to
ensure that Contractor’s employees will not become covered individuals. Contractor will
maintain these precautions or conditions throughout the time the contracted services are
provided.
Or
Some or all of Contractor’s employees are covered individuals. If this box is checked, I
further certify that:
1. Contractor has obtained all required criminal history record information regarding its covered
individuals. None of the covered individuals has a disqualifying criminal history.
2. If Contractor receives information that a covered individual subsequently has a reported
criminal history, Contractor will immediately remove the covered individual from contract
duties and notify the District in writing within three business days.
3. Upon request, Contractor will provide the District with the name and any other requested
information of covered individuals so that the District may obtain criminal history record
information on the covered individuals.
4. If the District objects to the assignment of a covered individual on the basis of the covered
individual’s criminal history record information, Contractor agrees to discontinue using the
covered individual to provide services at the District.
Noncompliance or misrepresentation regarding this certification may be grounds for contract termination.
________________________________________
Signature
____________________________
Date
RETURN THIS DOCUMENT IN BID/PROPOSAL PACKAGE
22
LAMAR CISD INSURANCE REQUIREMENTS
Contractor shall maintain insurance coverage in the amounts specified below and furnish to District. If any work
provided for or to be performed under any Specifications is sub-let (as otherwise permitted by the terms of such
Specifications), the contractor shall require the subcontractor to maintain and furnish him with satisfactory
evidence of Workers Compensation, Employer’s Liability and such other forms and amounts of insurance which
the contractor deems reasonably adequate. Certificates of Insurance on the current ACORD form shall be issued
to District showing all required insurance coverage.
Insurance Required
Limit Required
Automobile Liability insurance covering Any
$1,000,000 Combined Single Limit
Auto
Comprehensive (Commercial) General
Liability insurance including Products,
Completed Operations, Independent Contractors,
Broad Form Property Damage, Pollution and
Blanket Contractual Liability coverage. XCU
exclusions to be removed when underground
work is performed.
Professional Errors & Omissions Liability
insurance may be required from all contractors
and licensed or certified as professionals; e.g.,
engineers, architects, insurance agents,
physicians, attorneys, banks, financial
consultants, etc.
$2,000,000 Aggregate, Occurrence
and Personal Injury
$ 500,000 Fire Damage
$
5,000 Medical Payments
Per Project Aggregate
Evidence of coverage must be shown on certificates
of insurance.
Consultant on a limited basis with the district in the
area of student support and staff development;
$1,000,000
One time project limit all other consulting services;
$2,000,000 Occurrence & Aggregate minimum,
$5,000,000 Maximum Limit
$50,000 Deductible
Retroactive Date preceding date of contract must be
shown
Extended Reporting Period three years past
completion of contract
Workers Compensation insurance with limits to
comply with the requirements of the Texas
Workers' Compensation Act.
Statutory Limits
Employers Liability insurance
$1,000,000
Umbrella or Excess Liability insurance (excess
of primary General Liability, Automobile
Liability and WC Coverage B)
One time contract amount for all contracts
exceeding:
Contract
Limit
$100,000 - $2,000,000 total limit
$500,000 - $10,000,000 total limit
$1,000,000 (plus)- $25,000,000 total limit
23
Limits for primary policies may differ from those shown when Umbrella or Excess Liability insurance is
provided.
Insurance Conditions
All insurance coverage shall be issued on an Occurrence basis (except Professional Liability) by companies
acceptable to District and licensed to do business in the State of Texas by the Texas Department of Insurance.
Such companies shall have a Best's Key rating of at least "A- X".
All certificates must include:
1. The location or description and the bid number, CSP number or Purchase Order number
2. A 60 day notice of cancellation of any non-renewal, cancellation or material change to any of the policies
3. "Additional Insured" on the Property, General Liability, Automobile Liability and Umbrella (Excess)
Liability policies naming the District.
4. A "Waiver of Subrogation" clause in favor of the District will be attached to the Workers Compensation,
General Liability, Automobile Liability, Umbrella Liability and the Property insurance policies.
5. In addition to certificates of insurance, copies of policy endorsements must be provided (a) listing the
District as Additional Insured, and (b) showing waivers of subrogation in favor of the District: CG2010,
CG2037, CG2404, CA0070, CA0032, WC0003 or their equivalents.
All insurance must be maintained for one year following substantial completion with Certificates of Insurance
provided.
Contractor shall be responsible for payment of all deductibles; the District shall approve the deductibles
selected.
If any policy has aggregate limits, a statement of claims against the aggregate limits is required.
The District reserves the right to review the insurance requirements during the effective period of any contract to
make reasonable adjustments to insurance coverage and limits when deemed reasonably prudent by District
based upon changes in statutory laws, court decisions or potential increase in exposure to loss.
Lamar CISD – Purchasing Dept.
3911 Avenue I, Ste. 214
Rosenberg
TX 77471
24
SUPPLEMENTAL INFORMATION



Lamar CISD CLB LEGAL POLICY related to IPM
Lamar CISD CLB LOCAL POLICY related to IPM
List of current LCISD sites with a list of soon to be completed sites currently under construction.
25
Lamar CISD
079901
BUILDINGS, GROUNDS, AND EQUIPMENT MANAGEMENT
MAINTENANCE
CLB
(LEGAL)
BUILDINGS
Every school building shall be located on grounds that are welldrained and maintained in a sanitary condition. All buildings shall
be properly ventilated and provided with an adequate supply of
drinking water, an approved sewage disposal system, handwashing facilities, a heating system, and lighting facilities, all of which
shall conform with established standards of good public health engineering practices.
LUNCHROOMS
All school lunchrooms shall be maintained in accordance with state
food and drug regulations.
CUSTODIAL SERVICES
All school buildings and appurtenances to buildings shall be maintained in a sanitary manner, and all full-time building custodians
and janitors shall know the fundamentals of safety and school sanitation.
Health and Safety Code 341.065
STRUCTURAL PEST
CONTROL
When necessary, the District shall obtain pest control services for
school buildings either by:
1.
Contracting with a business that has a structural pest control
business license; or
2.
Requiring the District employee who is licensed as a certified
noncommercial applicator or technician to perform the services.
Occupations Code 1951.459
Before treating a school building for pest control, the District shall
ensure that the necessary signs and information for employees
and parents of students are posted or made available. Occupations Code 1951.455 [See DI, FD]
INTEGRATED PEST
MANAGEMENT
PROGRAM
IPM PROGRAM
REQUIREMENTS
The District shall establish, implement, and maintain an Integrated
Pest Management (IPM) program. An IPM program is a regular set
of procedures for preventing and managing pest problems using an
integrated pest management strategy. The District is responsible
for the IPM coordinator’s compliance with these regulations.
The IPM program shall contain these essential elements:
1.
DATE ISSUED: 10/13/2009
UPDATE 86
CLB(LEGAL)-P
The Board-approved IPM policy, stating the District’s commitment to follow integrated pest management guidelines in all
pest control activities that take place on District property. The
IPM policy statement shall include:
a.
A definition of IPM consistent with this section;
b.
A reference to Texas laws and rules governing pesticide
use and IPM in public schools;
1 of 5
Lamar CISD
079901
BUILDINGS, GROUNDS, AND EQUIPMENT MANAGEMENT
MAINTENANCE
IPM COORDINATOR
TRAINING
DUTIES
CLB
(LEGAL)
c.
Information about who can apply pesticides on District
property; and
d.
Information about designating, registering, and required
training for the District’s IPM coordinator. The Superintendent and IPM coordinator shall maintain a copy of the
policy.
2.
A monitoring program to determine when pests are present
and when pest problems are severe enough to justify corrective action;
3.
The preferential use of lower risk pesticides and the use of
non-chemical management strategies to control pests, rodents, insects, and weeds;
4.
A system for keeping records of facility inspection reports,
pest-related work orders, pest control service reports, pesticide applications, and pesticide complaints;
5.
A plan for educating and informing District employees about
their roles in the IPM program; and
6.
Written guidelines that identify thresholds for when pest control actions are justified.
The Superintendent shall appoint an IPM coordinator to implement
the District’s IPM program. Not later than 90 days after the Superintendent designates or replaces an IPM coordinator, the District
must report to the Texas Department of Agriculture (TDA) the newly
appointed coordinator’s name, address, telephone number, e-mail
address and the effective date of the appointment. A school district
that appoints more than one IPM coordinator shall designate a responsible IPM coordinator who will have overall responsibility for
the IPM program and provide oversight of subordinate IPM coordinators regarding IPM program decisions.
The IPM coordinator shall:
1.
Successfully complete a TDA-approved IPM coordinator training course within six months of appointment; and
2.
Obtain at least six hours of TDA-approved IPM continuing education units at least every three years, beginning July 7,
2009, or the date of designation, whichever is later. No approved course may be repeated for credit within the same
three-year period.
The IPM coordinator shall be responsible for implementation of the
District IPM program and District compliance with 4 TAC 7.150.
The IPM coordinator shall oversee and be responsible for:
DATE ISSUED: 10/13/2009
UPDATE 86
CLB(LEGAL)-P
2 of 5
Lamar CISD
079901
BUILDINGS, GROUNDS, AND EQUIPMENT MANAGEMENT
MAINTENANCE
LICENSED
APPLICATOR
CLB
(LEGAL)
1.
Coordination of pest management personnel, ensuring that all
school employees who perform pest control, including those
employees authorized to perform incidental use applications,
have the necessary training, are equipped with the appropriate personal protective equipment, and have the necessary licenses for their pest management responsibilities;
2.
Ensuring that all IPM program records, including incidental
use training records, facility inspection reports, pest-related
work orders, pest control service reports, pesticide applications, and pesticide complaints are maintained for a period of
two years and are made available to a TDA inspector upon request;
3.
Conducting periodic facility inspections on campus buildings
and grounds;
4.
Working with District administrators to ensure that all pest
control proposal specifications for outside contractors are
compatible with IPM principles, and that contractors work under the guidelines of the District’s IPM policy;
5.
Ensuring that all pesticides used on District property are in
compliance with the District’s IPM program and that current
pesticide labels and material safety data sheets (MSDS) are
available for interested individuals upon request;
6.
Overseeing and implementing that portion of the plan that ensures that District administrators and relevant District personnel are provided opportunities to be informed and educated
about their roles in the IPM program, reporting, and notification procedures;
7.
Pesticide applications, including the approval of emergency
applications at buildings and on school District grounds, are
conducted in accordance with these rules; and
8.
Maintaining a current copy of the District’s IPM policy and
making it available to a TDA inspector upon request.
A district that engages in pest control activities must employ or
contract with a licensed applicator, who may, if an employee, also
serve as the IPM coordinator.
The commercial or noncommercial certified applicator or licensed
technician shall:
1.
DATE ISSUED: 10/13/2009
UPDATE 86
CLB(LEGAL)-P
Apply only EPA labeled pesticides, appropriate for the target
pest, except as provided in these rules;
3 of 5
Lamar CISD
079901
BUILDINGS, GROUNDS, AND EQUIPMENT MANAGEMENT
MAINTENANCE
CLB
(LEGAL)
2.
Provide the structural pest management needs of the District
by following the District’s IPM program and these regulations;
3.
Obtain written approval from the IPM coordinator for the use
of pesticides in accordance with these rules;
4.
Handle and forward to the IPM coordinator records of IPM activities, any complaints relating to pest problems, and pesticide use;
5.
Ensure that pesticide use records are forwarded to the IPM
coordinator within two business days or in a time frame as
agreed to by the IPM coordinator;
6.
Consult with the IPM coordinator concerning the use of control measures in buildings and grounds; and
7.
Ensure that all pest control activities are consistent with the
District’s IPM program and IPM policy.
NOTICE
The District shall prior to or by the first week of school attendance,
ensure that a procedure is in place to provide prior notification of
pesticide applications in accordance with 4 TAC Chapter 7. Individuals who request in writing to be notified of pesticide applications may be notified by telephonic, written, or electronic methods.
PESTICIDE USE
All pesticides used by the District must be registered with the
United States Environmental Protection Agency (EPA) and the
TDA, with the exception of those pesticides that have been exempted from registration by the Federal Insecticide, Fungicide, and
Rodenticide Act (FIFRA), Section 25(b). All pesticides used by the
District must also bear a label as required by FIFRA and Chapter
76 of the Texas Agriculture Code. Pesticide use must also meet
the following requirements:
1.
Pest control signs shall be posted at least 48 hours prior to a
pesticide application inside District buildings as provided for
under 4 TAC 7.148.
2.
For outdoor applications made on District grounds, a pest
control sign shall be displayed at the time of application and
shall remain posted until the specified reentry interval has
been met in accordance with these rules.
3.
Pesticides used on District property shall be mixed outside of
student occupied areas of buildings and grounds.
4.
The use of non-pesticide control measures, non-pesticide
monitoring tools and mechanical devices, such as glue
boards and traps as permitted in accordance with these rules,
are exempt from posting requirements.
DATE ISSUED: 10/13/2009
UPDATE 86
CLB(LEGAL)-P
4 of 5
Lamar CISD
079901
BUILDINGS, GROUNDS, AND EQUIPMENT MANAGEMENT
MAINTENANCE
CLB
(LEGAL)
5.
Pesticide applications shall not be made to outdoor school
grounds if such an application will expose students to physical
drift of pesticide spray particles. Reasonable preventative
measures shall be taken to avoid the potential of drift to occur.
6.
Districts are allowed to apply the pesticides to control pests,
rodents, insects, and weeds at school buildings, grounds, or
other facilities in accordance with the approval for use and restrictions listed in the categories detailed in 4 TAC 7.150.
Occupations Code 1951.212; 4 TAC 7.150
DATE ISSUED: 10/13/2009
UPDATE 86
CLB(LEGAL)-P
5 of 5
Lamar CISD
079901
BUILDINGS, GROUNDS, AND EQUIPMENT MANAGEMENT
MAINTENANCE
INTEGRATED PEST
MANAGEMENT
PROGRAM
CLB
(LOCAL)
The District is committed to following integrated pest management
guidelines in all pest control activities that take place on District
property.
DEFINITION
As provided in the Texas Administrative Code, integrated pest management (IPM) is a pest management strategy that relies on accurate identification and scientific knowledge of target pests, reliable
monitoring methods to assess pest presence, preventative
measures to limit pest problems, and thresholds to determine when
corrective control measures are needed. Under IPM, whenever
economical and practical, multiple control tactics shall be used to
achieve best control of pests. These tactics shall possibly include,
but are not limited to, the judicious use of pesticides.
STANDARDS
In accordance with Part 4, Title 7 of the Administrative Code and
Chapter 1951 of the Occupations Code, the District’s IPM program
shall govern the District’s use of pesticides, herbicides, and other
chemical agents for the purpose of controlling pests, rodents, insects, and weeds in and around District facilities.
IPM COORDINATOR
The Superintendent shall designate the IPM coordinator(s), who
shall be registered with the Texas Department of Agriculture. The
IPM coordinator(s) shall receive training in accordance with law.
APPLICATION TIME
FRAME
The IPM coordinator(s), in addition to the responsibilities set out in
CLB(LEGAL), shall coordinate with appropriate District administrators or other designated and trained employees regarding pesticide
or herbicide applications in accordance with law. The IPM coordinator(s) shall determine when an emergency situation exists and
an exception to the 48-hour notice requirement may be made.
NO UNAUTHORIZED
APPLICATION
No other employee or other person or entity shall be permitted to
apply a pesticide or herbicide at a school facility without the prior
approval of the IPM coordinator and other than in the manner prescribed by law and the District’s IPM program.
LOST OR DAMAGED
MATERIALS AND
EQUIPMENT
Employees of the District shall be held accountable for all materials
and equipment assigned to them. If the materials or equipment is
lost or damaged through the negligence of an employee, the employee may be required to reimburse the District or face other disciplinary action.
DATE ISSUED: 10/13/2009
UPDATE 86
CLB(LOCAL)-X
ADOPTED:
1 of 1
Campuses/Locations currently under construction
To Be Completed: February 2015
Natatorium #2
1011 Horace Mann Avenue
Rosenberg, Texas 77471
To Be Completed: June 2015
Arredondo Elementary
6110 August Green Dr.
Richmond, Texas 77469
To Be Completed: June 2016
Fulshear High School
9302 Bois D Arc Ln
Fulshear, TX 77441
Leaman Junior High School
9320 Bois D Arc Ln
Fulshear, TX 77441