Non-Food Vendor Application

HANGAR 24 AIRFEST & 7th ANNIVERSARY CELEBRATION
SATURDAY, MAY 16th, 2015
NON-FOOD VENDOR DISPLAY APPLICATION FORM
ALL APPLICATIONS MUST BE RECEIVED NO LATER
THAN 12 NOON, FRIDAY, APRIL 10th, 2015
Please type or print clearly.
Thank you for your interest in Hangar 24 Craft Brewery and Hangar 24 Craft Charities for the AirFest & 7th Anniversary
Celebration on May 16th, 2015. Listed below are important details, requirements, and deadlines for the event. Please
attach a photo of your proposed booth in operational form, if available. All photos become property of the Hangar 24
AirFest and 7th Anniversary Celebration, and will not be returned. This application is not an offer or guarantee of space.
Incomplete applications will not be considered. Do NOT send money at this time. You must first be accepted.
Application approval will be based on uniqueness of product, appearance of booth display, and similarity to other
vendors.
ORGANIZATION
CONTACT
ADDRESS
PHONE
CITY, STATE, ZIP
FAX
CONTACT EMAIL ADDRESS
Please check type of space requested:
Commercial 10’x10’ space - $300
Commercial 10’x20’ space - $450
Commercial 20’x20’ premium space - $1,000 [space is very limited]
Non-profit 10’x10’ space - $200 [proof of 501(c)3 status required]
All accepted vendors will be listed on the Hangar 24 AirFest website no later than 5pm, Friday, April 17th, 2015. Payment
must be received no later than 5pm, Friday, April 24th, 2015. Do NOT send payment until you have verified your
application’s acceptance via the AirFest site, hangar24airfest.com/vendors.htm Vendor is responsible for verifying
acceptance, and will not be contacted directly regarding application status.
LIST ALL PRODUCTS TO BE SOLD, PROMOTED, DISPLAYED, OR GIVEN AWAY. Hangar 24 AirFest reserves the right to
select the items a company is allowed to sell or give away, based on the product, similarity to other vendors, and
objectionable items. If you are not selling, but generating leads for future business, please indicate product or service
(items not listed cannot be sold or given away).
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CHECKLIST FOR CONSIDERATION
TIMELINE FOR CONSIDERATION
Completed Non-Food Vendor Application
Application due by 12pm noon April 10th
Proof of 501(c)3 Status (if required)
Vendors announced on website on April 17th
Picture of Booth (if available)
Payment due at 5pm April 24th
Copy of Certificate of Insurance
As we get closer to the event, we will be providing more information regarding check in, set up, closeout, and
breakdown. During this time, please feel free to contact Hangar 24 Craft Brewery Events Team at
rclemens@hangar24brewery.com with any questions. Please return this information to Rebecca Clemens no later than
12 noon, April 10th, 2015. All accepted vendors will be listed on the Hangar 24 AirFest website no later than 5pm,
Friday, April 17th, 2015. Payments must be received no later than 5pm, Friday, April 24th, 2015.
Signature:
Printed Name:
Date:
Submit Application to:
Hangar 24 Craft Charities • PO Box 9420 • Redlands, CA 92375
OR Fax Application to: 909-389-1477
OR via email: rclemens@hangar24brewery.com
Tax ID # 46-1723972
You will be contacted within two business days to confirm your submission has been received
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The following information is for your reference. Please submit only pages 1-2 of the Application.
REFUND POLICY
The Hangar 24 AirFest Committee recognizes that circumstances may arise that will prevent your participation; to be
eligible for a refund, you must inform air show staff no later than 5:00pm Friday, May 1st, 2015.
APPLICATION PROCESS
• To participate in the Hangar 24 AirFest and 7th Anniversary Celebration, an application must be submitted
according to the instructions listed at the end of this packet for the committee to review. Applications are not
based on a first come first serve basis. The selection of applications received, and approved will be based on the
uniqueness of product, appearance of booth display, and similarity to other vendors.
• Vendors must list all product(s) to be sold, promoted, displayed or given away. Hangar 24 Craft Charities
reserves the right to select the items a vendor is allowed to sell based on the product, duplication of product
and/or objectionable items. If you are not selling, but generating leads for future business, please indicate
product or service on application.
• Once the application process begins, accepted applicants will be posted to the Hangar 24 AirFest website. All
applications are reviewed prior to the selection process. If application is not received by the due date of 12
Noon, Friday, April 10th, 2015, vendor shall not be considered.
• Vendors may pay cash, money order, or checks payable to Hangar 24 Craft Charities. Please do not send
payment at this time. You must first be accepted.
• Hangar 24 Craft Charities reserves the right to deny an applicant or limit products sold which are in conflict with
other agreements, contracts or deemed unsuitable for the event.
NON PROFITS
All nonprofit organizations applying to participate must submit their not-for-profit status (501 c 3 status) to be eligible
for the nonprofit pricing, and the ability to fundraise at the event. The nonprofit organizations that have been approved
for the Hangar 24 AirFest and 7th Anniversary Celebration may distribute flyers, pamphlets, brochures or other
information within their assigned booth at the AirFest. There shall be no posting of information on hangars, other
booths, or any aircraft.
INSURANCE REQUIREMENTS
The business name on any insurance documents must match the Organization name on your application. If your
insurance name and organization name are different, please request that your insurance agent adds the organization
name to your policy.
Please list the following as additional insured on your insurance policy:
Hangar 24 Craft Charities, Hangar 24 Craft Brewery,
and Hangar 24 Craft Distribution and its officers,
employees, agents, and volunteers
1939 W. Park Ave.
Redlands, CA 92373
and
City of Redlands and its officers,
employees, agents, and volunteers
35 Cajon Street
Redlands, CA 92373
Certificate of Insurance must be included with your completed application, and submitted no later than 12 noon, Friday,
April 10th, 2015.
BOOTH PRESENTATION:
Hangar 24 AirFest will represent the best vendors, both in the quality of product and in the attractiveness of
presentation. Vendors will be required to adhere to strict standards of booth presentation.
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Vendors will be charged for each space they wish to occupy
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All vendors must provide their own canopies, tables, table covers, chairs, and signage. Vendors must present
an attractive display, including the use of table drapes. Drapes must be hemmed and long enough to cover
any items stored underneath. Material that is soiled or torn is not acceptable.
Event area will be lit, but if booth requires additional lighting during the night, Vendor will be responsible for
providing it.
Back walls and side walls are highly recommended.
No handwritten signs are permitted. All signage must be of a professional quality.
All vendors must set up, display, and operate within their designated booth space.
No part of the display may interfere in any way with other vendor/exhibitors, or reach beyond the limits of the
rented booth space.
The booth shall be staffed at all times during the entire duration of the air show hours.
Hangar 24 AirFest staff reserves the right to deny future participation to vendors who fail to meet rules &
regulations or expected standards of presentation.
SPACE ALLOCATION
The Hangar 24 Craft Charities Committee will review all vendor applications and assign spaces. The committee reserves
the right to relocate vendors and/or reassign spaces at their discretion. It is compulsory that all vendors set up and
operate within their designated booth space. The committee reserves the right to implement a uniform tenting policy.
Vendor and canopies are NOT included in the space fee. All Vendors are required to provide their own tents or canopies.
HANGAR 24 AIRFEST AND 7TH ANNIVERSARY CELEBRATION SET UP
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All Vendors must check in with AirFest staff prior to booth set up.
Set up can begin on Friday, May 15 from 4:00 p.m. to 7:00 p.m. or Saturday, May 16 from 7:00 a.m. to 11:00
a.m. All vendors’ vehicles must be off of Airport grounds no later than 11:00 a.m.
Participants must maintain caution around static aircraft displays at all times.
After unloading and before setting up, the vehicles must be removed from the airport grounds, including the
tarmac, and moved to a designated vendor parking area (pass required).
Vendors must have their booth set up and ready no later than 11:00 a.m. Saturday, May 16, 2015.
HANGAR 24 AIRFEST AND 7TH ANNIVERSARY CELEBRATION DISMANTLING
Activities conclude at 10:00 p.m.
• Vendors may begin dismantling their booths once the air show has concluded, at 10pm. In the event your booth
is unable to continue producing and selling items, you will need to wait until the end of the event before
breaking down your booth.
• Booths shall be fully dismantled and all merchandise shall be packed prior to bringing vehicles into the airport
area.
• No vehicles are allowed in the airport grounds until it is cleared of AirFest guests and deemed safe to enter.
• Fences are removed approximately one half hour after the Hangar 24 AirFest and 7th Anniversary Celebration
activities conclude.
• Participants must maintain caution around static aircraft displays at all times.
• Vendors must fully clear the grounds of their setup by 12 midnight.
VENDOR EMPLOYEE ADMISSION
Two Vendor admission passes will be provided to allow your employees to report to your booth/space after the event
has opened. Additional event passes can be purchased on the Hangar 24 AirFest website. Each employee must have
their own pass. One parking passes will be provided to allow your employees access to the vendor parking. Carpooling is
recommended.
Vendor Employees will enter the site via the service entrance. They will be required to show the security officer their
vendor pass.
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General Rules
1. Hangar 24 Craft Charities bears no responsibility for any theft or damages to property belonging to any
participants in the Hangar 24 AirFest and 7th Anniversary Celebration. Hangar 24 Craft Charities assumes no
responsibility for any items left unattended during Hangar 24 AirFest and 7th Anniversary Celebration.
2. No person participating in the Hangar 24 AirFest and 7th Anniversary Celebration shall state, imply, or otherwise
suggest that Hangar 24 Craft Charities, Hangar 24 Craft Brewery, Hangar 24 Craft Distribution and/or Hangar 24
AirFest and 7th Anniversary Celebration sponsors or supports the views of his/her organization.
3. Participants in the Hangar 24 AirFest and 7th Anniversary Celebration shall be appropriately dressed and conduct
themselves professionally and appropriately.
4. Participants may not sell merchandise of an adult nature, alcohol, or drug paraphernalia; nor may any
merchandise be sold which may imply, suggest, or support this type of activity.
5. Participants may not sell any weapons of any type (i.e. toy guns, knives, swords, including collectible weapons,
etc.) No poppers, silly string, or fire crackers of any type are permitted.
6. No person shall deface or otherwise alter the Redlands Municipal Airport, airport grounds, tarmac, or any other
facilities.
7. All participants shall reimburse Hangar 24 Craft Charities for any costs incurred relating directly to their activity
before, during, and after the event. This includes damages to landscaping, light fixtures, electrical outlets, fencing,
airport grounds, tarmac etc.
8. All participants shall keep their area clean during the event, and leave the space and surrounding area clean
afterward. Vendors are required to take all waste caused by or relating to their activity with them. If additional
garbage collection, lot sweeping, or other cleanup is required, vendor fees will be increased to cover cost.
9. Animals of any kind are not allowed in the Redlands Municipal Airport area. Service animals are acceptable.
10. Excessive noise from sound systems, musical performances, and other audio equipment is prohibited. Soundproducing or sound amplification devices may not be used by Vendor without the prior written approval of Hangar
24 Craft Charities.
11. Vendors shall not interfere, verbally or physically, with the activities of other participants. All questions and/or
complaints should be directed to the AirFest staff. AirFest staff shall respond appropriately.
12. There will be no selling out of storage boxes. All storage boxes are to be covered by the required table drapes; No
flashing, blinking, laser, or strobe lights may be used or sold.
13. Any vehicle outside of the designated parking area or without proper vendor booth parking pass will be towed at
owner’s expense.
14. All flying objects and lasers are strictly prohibited, including but not limited to: balloons, remote controlled flying
objects, frisbees, balls, laser pointers, etc.
15. All participants shall comply with all of the above rules. Noncompliance, including offensive conduct, may result in
immediate revocation of Hangar 24 AirFest and 7th Anniversary Celebration privileges and forfeiture of fees.
Hangar 24 Craft Charities reserves the right to modify the Hangar 24 AirFest and 7th Anniversary Celebration
General Rules without notice.
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